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HomeMy WebLinkAboutMIN 2000 0103 PR REG76 MINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: January 3, 2000 Chair Dubreuil called the meeting to order at 7:15 p.m. 2. THE PLEDGE OF ALLEGIANCE: Commissioner Hare led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Tina Hare, Thomas Pflaumer and Chair June Dubreuil. Commissioner Sandra Thompson was absent. Staff Present: Mary Lindley, Director of Community Services; Gwen Indermill, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COW ENDATIONS AND SPECIAL PRESENTATIONS: Staff's Monthly Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of November 1, 1999. Staff Recommendation: Approve as presented. B. Approval of the City Council and Parks and Recreation Commission Joint Meeting Minutes. Staff. �' Recommendation: Receive and file report. Parks & Recreation Commission Minutes January 3, 2000 Page 2 C. Halloween Party and Trick or Treat Village Status Report. Staff Recommendation: Receive and file report. D. Holiday Craft Faire Status Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Catrambone moved to approve the Consent Calendar as presented. Commissioner Hare seconded. The motion was carried 4 -0. Commissioner Thompson was absent. 8. DISCUSSION/ACTION ITEMS: A. Consider Tennis Court Rental Fees and Procedures. Staff Recommendation: Provide a recommendation to the City- Council on tennis court rental fees and procedures. Ms. Indermill gave a brief review of the proposed rates for the City and the current rates being used in surrounding cities. She explained that staff's recommendation will amend the existing resolution, reducing the hourly fee and including a policy stating that a total of only six courts can be rented at AVCP by one particular group, leaving two open courts at all times for public use. There were three public speakers: 1) Mr. Robert Pereira, President of the Moorpark Tennis Club, stated that he feels the proposed hourly rate for the City's non - profit organizations is too high if applied when tournaments are scheduled. The Moorpark Tennis Club will be unable to utilize the courts for tournaments if the proposed fee is adopted. 1"W 2) Annette Broersma, 720 Woodlawn Drive, Thousand Oaks, stated that she has been a member of the United States Tennis Association for years and also a tennis instructor. It has been her experience that fees charged for rentals have differed depending on the organization and type of rental taking place. VW Parks & Recreation Commission Minutes January 3, 2000 Page 3 Ms. Lindley stated that City policy does not allow for staff to adjust rental fees on a case to case basis, and the proposed tennis court rental fees are comparable to the rates used for rental of other City facilities, such as soccer fields, softball fields, etc. Ms. Lindley also reminded the Commission that the item up for discussion was a proposed rental rate of the tennis courts for the public, and did not include establishing a separate rate for the Moorpark Tennis Club's use of the courts for tournaments. 3) Dr. Roseann Mikos, 14371 E. Cambridge Street, Moorpark, stated that she also feels the proposed fees for rental are high if applied to tournament rentals. Commissioner Hare suggested the idea of charging a flat fee for court use and not an hourly rate. She stated that she does not feel comfortable with the recommended rates. Commissioner Pflaumer stated that perhaps the Moorpark Tennis Club should establish an agreement with the City for court use, as other sports organizations have done for their seasonal use of the fields and gym. Commissioner Catrambone is proposed court rates are fees charged, and both organizations need to pay upkeep of park facilities. of the opinion that the in line with other rental the public and sports a fee to help maintain the Chair Dubreuil offered a few suggestions on different fee structures and stated that guidelines need to be established as far as what qualifies as a City non- profit organization. The Commission agreed to table this item and requested staff to present another proposed fee schedule reflecting a "tournament fee" classification. Parks & Recreation Commission Minutes January 3, 2000 Page 4 MOTION: Commissioner Hare moved to have staff develop a tournament rental rate and policy for Moorpark non- profit organizations for review at the next Parks and Recreation Commission meeting. Commissioner Pflaumer seconded. The motion was carried 4 -0. Commissioner Thompson was absent. B. Consider Plavaround Equipment Desian for CamDus Canvon Park. Staff Recommendation: Approve the playground equipment design recommended by the ad hoc committee (Attachment A). Ms. Lindley presented two diagrams displaying the play equipment recommended by the ad hoc committee. She also explained that ADA surfacing would be installed, with wood chips or sand as the two options. `rr� MOTION: Commissioner Hare moved to approve the playground equipment design recommended by the ad hoc committee. Commissioner Catrambone seconded. The motion was 'No carried 4 -0. Commissioner Thompson was absent. C. Appoint Two Commissioners to the July 3rd Event Advisory Committee. Staff Recommendation: Select two Parks and Recreation Commissioners to serve on the July 3rd Event Advisory Committee. Ms. Lindley explained that a notice will go out to the public inviting volunteers to serve on the Advisory Committee. The first meeting is scheduled for January 12, at 4:00 p.m. CONSENSUS: A consensus was reached to have Commissioner Catrambone and Chair Dubreuil serve on the July 3rd Event Advisory Committee. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Dubreuil requested that an overview of Proposition 12 be placed on February's agenda, to explain how it may affect the City of Moorpark. Ifto a Parks & Recreation Commission Minutes January 3, 2000 Page 5 10. ADJOUPIDUM Chair Dubreuil adjourned the meeting at 8:35 p.m. until the next regularly scheduled meeting of February 7, 2000. Respectfully submitted, /z�- atty Lemcke Administrative Secretary APPROVED: ? �t DJ4-e'lr� JUNE DUBREUIL CHAIRMAN