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HomeMy WebLinkAboutMIN 2000 0403 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 3, 2000 1. CALL TO ORDER: Chair Dubreuil called the meeting to order at 7:10 p.m. 2. THE PLEDGE OF ALLEGIANCE: Commissioner Hare led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Tina Hare, Thomas Pflaumer, Sandra Thompson, and Chair June Dubreuil. Commissioner Joseph Catrambone was absent. Staff Present: Mary Lindley, Director of Community Services; Gwen Indermill, Recreation Superintendent; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthly Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COb24ENTS : None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of March 6, 2000. Staff Recommendation: Approve as presented. MOTION: Commissioner Hare moved to approve the Consent Calendar as presented. Commissioner Pflaumer seconded. The motion was carried 4 -0. Commissioner Catrambone was absent. Parks & Recreation Commission Minutes April 3, 2000 Page 2 S. DISCUSSION /ACTION ITEMS: A. Consider Tournament Fee Schedule for Ballfield (Softball /Baseball) and Athletic (Soccer) Field Rental. Staff Recommendation: Establish tournament rental fee for softball /baseball tournaments and soccer tournaments, and establish tournament policy. Gwen Indermill gave a presentation to the Commission on the current rental fees and policies that apply to the different sports organizations when holding a weekend tournament. She then explained staff's proposed reduced fee rate and policy: two optional packages for softball /baseball tournaments, and one for soccer tournaments. The proposed policy would limit each organization to one tournament per year. The Commission discussed with staff the proposed fee in comparison with other cities' rates. Commissioner Pflaumer stated that having been involved with sports tournaments in the past, he feels that the proposed packages are quite fair. Commissioner Hare felt that the fees are still too high and will be difficult for the non - profit organizations. Commissioner Thompson stated that she feels the proposed fees are fair and supports the concept of tournament packages. Offering a package for fees and staff duties simplifies the rental. Chair Dubreuil was also in agreement with the proposed fees. MOTION: Commissioner Thompson moved to recommend to City Council staff's proposed recommendation of establishing a tournament rental fee for softball /baseball tournaments and soccer tournaments as identified on Attachments B and C, reflecting package prices; and establishing a tournament policy as outlined in the Agenda Report. .- Commissioner Pflaumer seconded. The motion carried 3 -1, Parks & Recreation Commission Minutes April 3, 2000 Page 3 with Commissioner Hare opposed. Commissioner Catrambone was absent. B. Review FY 1999/00 Goals and Objectives. Staff Recommendation: Develop a recommended list of FY 2000/01 Goals and Objectives to be forwarded to the City Council. Mary Lindley reviewed with the Commission the current Goals and Objectives and asked for their recommendations for additional goals and objectives for FY 2000/01. The Commission discussed their priorities, which they would like to recommend as additional goals and objectives. CONSENSUS: The Commission reached a consensus recommending to Council the following list of Goals and Objectives for FY 2000/01: 1. Expand recreation and park information available to the public on the City's Internet Home page, and the feasibility of accepting class registrations on -line. 2. Streamline the Recreation Division's refund process to expedite payments. 3. Work with the School District to explore the feasibility of providing after - school recreation programs on middle school campuses. 4. Expand outdoor nature programs in cooperation with Happy Camp Park and the Santa Monica Mountains Conservancy. 5. Complete improvements at Villa Campesina Park, spending the remaining funds in Zone of Benefit 13. 6. Replace the City's last remaining wooden playground equipment at Campus Park. Parks & Recreation Commission Minutes April 3, 2000 Page 4 7. Evaluate the feasibility of constructing restrooms at Glenwood Park. 8. Complete revisions to the City's Parkland Dedication Ordinance and Park Master Plan, including the evaluation of existing Park Improvement Fund Zones. (FY 99/00 carryover) 9. Develop a schedule to amortize and fund replacement of park amenities, facilities and related equipment. (FY 99/00 carryover) 10. Identify funding sources and development stages for the completion of AVCP Phase II. (FY 99/00 carryover) Make construction of a second set of restrooms a priority. 11. Develop Ordinances and related policies and program guidelines for collection and use of Art in Public Places fees. (FY 99/00 carryover) 12. Complete the review of the revised OSCAR document. (FY 99/00 carryover) 13. Evaluate feasibility of an additional entrance into Arroyo Vista Community Park. 14. Consider the construction of a community pool in collaboration with Moorpark Unified School District and Moorpark College. 15. Construct a pre- fabricated concrete skate structure at Mountain Meadows Park. 16. Develop bike and recreation paths along the Arroyo -Simi, to eventually connect with Simi Valley's established paths. C. Consider Park Capital Improvement Budget for 2000/01. Staff Recommendation: Provide a recommendation for park improvements for FY 2000/01 for consideration by the City Council. Parks 6 Recreation Commission Minutes April 3, 2000 Page 5 Mary Lindley gave a brief overview of staff's park improvement list being presented to the Commission, explaining that the list was for their review and to revise as they deem necessary. The Commission reviewed staff's suggestions and discussed improvements they would like to recommend, referring to their most recent park tour of April 2nd. CONSENSUS: The Commission reached a consensus recommending to City Council the following park improvement items: Community Zone AVCP • completion of design of AVCP Phase II • construction of second restroom facility Zone 1 Poindexter Park • replace two gazebos, using concrete or steel material Zone 3 Campus Park • replace playground equipment Zone 5 Mountain Meadows Park • install a pre- fabricated concrete skate area Tierra Rejada Park • replace wrought iron fence • replace tennis court wind screen Zone 6 Glenwood Park • install a pour -in -place rubber playground surface material - ADA compliant • install additional free standing playground equipment Parks & Recreation Commission Minutes April 3, 2000 Page 6 Villa Campesina • install playground equipment • install drinking fountain • construct a half court basketball court Slurry seal and stripe parking lots at all necessary parks. D. CPRS Conference Report. Staff Recommendation: Attending Commissioners to give an oral report. The Commission agreed to table this item until Commissioner Catrambone is present to hear the oral report. E. Update From the July 3rd Advisory Committee: Staff Recommendation: Committee members to give oral report. Mary Lindley and Chair Dubreuil gave an update on the Committee's progress. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Dubreuil announced that the City is still accepting registrations for Spring Camp, which is being held from April 24th through the 28th. She also invited the public to attend the annual Easter Egg Hunt on April 22, and announced the Teen Council's car wash fundraiser being held on May 6th. 10. ADJOURNMENT Chair Dubreuil adjourned the meeting at 8:50 p.m. until the special meeting scheduled on April 12th, with the City Council. APPROVED: J ONE DUBREUIL HAIRMAN Respectfully submitted: Patty Le k Administrative Secretary