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HomeMy WebLinkAboutMIN 2001 0507 PR REGMINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: May 7, 2001 Chair Thompson called the meeting to order at 7:07 p.m. 2. THE PLEDGE OF ALLEGIANCE: Commissioner Pflaumer led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Craig Chally, Quentin DeGuardi, Thomas Pflaumer, and Chair Sandra Thompson. Staff Present: Mary Lindley, Director of Community Services; Gwen Indermill, Recreation Superintendent; Stephanie Shaw, Recreation Coordinator; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, CONMENDATIONS AND SPECIAL PRESENTATIONS: A. Staff's Monthlv Report. Mary Lindley and Gwen Indermill gave oral reports. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: None. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of April 2, 2001. Staff Recommendation: Approve as presented. B. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. Parks & Recreation Commission Minutes May 7, 2001 Page 2 C. Parks Quarterly Report. Staff Recommendation: Receive and file report. MOTION: Commissioner Chally moved to approve the Consent Calendar as presented. Commissioner DeGuardi seconded. The motion carried 5 -0. 8. DISCUSSION /ACTION ITEMS: A. Status Report on July 3rd Fireworks Event. Staff Recommendation: Receive and file report. Stephanie Shaw gave an update on the status of the Committee's progress and stated that there will be additional attractions and vendors this year. The Committee has begun to secure donations. Staff then answered questions from the Commission. B. Battle of the Bands Status Report. Staff Recommendation: Receive and file report. Gwen Indermill reviewed staff's report. She stated that this was the City's first attempt at this type of event and it went very well. There were approximately 400 teens in attendance and they were charged a $5 entry fee. The day went smoothly. Commissioner Chally inquired if this did or could generate profit. Ms. Indermill stated that for this particular type of event, the goal is not to make a profit, but to simply break even. C. Easter Egg Event Report. Staff Recommendation: Receive and file report. Gwen Indermill stated that there were a few changes made to the event this year, one being the change in location at AVCP. Ms. Indermill felt this particular change was helpful because of the large number of attendees. She also expressed her appreciation to all the volunteers who assisted. Parks & Recreation Commission Minutes !� May 7, 2001 Page 3 Chair Thompson stated that she feels there was quite an improvement this year because of the changes that were implemented. Commissioner Catrambone suggested that perhaps next year a P.A. system could be used, announcing the times of the different egg hunts periodically and on a more frequent basis. D. Proposed Labor Day Event. Staff Recommendation: Discuss and provide comments. Gwen Indermill explained the generalities of this proposed event. She stated that the two Summer Concert's in the Park would be combined into one and be held on Labor Day weekend. The event would offer activities such as a softball tournament. Commissioner Catrambone agreed with staff, and suggested that we try it this year and see how it is received by the public, and also see if it generates enough money to justify the expense. MOTION: Commissioner Chally moved to concur with staff's recommendation of combining the two proposed Concerts in the Park events into one Labor Day event. Commissioner Pflaumer seconded. The motion was carried 5 -0. E. Approve the Design and Purchase of Playground Equipment for Campus Park. Staff Recommendation: Concur with staff's recommendation to be presented to the City Council as stated in the Agenda Report. Mary Lindley reviewed the design of the proposed play equipment. She explained that the equipment recently installed at Peach Hill and Campus Canyon Parks is from the same manufacturer, and both are getting a very positive response from the public. Ms. Lindley also explained that the budgeted amount was not enough to have the existing equipment removed and disposed of, and would like a recommendation from the Parks & Recreation Commission Minutes May 7, 2001 Page 4 Commission to the City Council, amending the budget to include this amount. MOTION: Commissioner Chally moved to concur with staff's recommendation to be presented to the City Council for approval. Commissioner Quentin seconded. The motion was carried 5 -0. F. FY 2001/02 Objectives and Projects. Staff Recommendation: Discuss and provide comments. Mary Lindley reviewed with the Commission their previous list of proposed objectives and projects and informed them that the list would be one of the items discussed at the upcoming Joint meeting of the City Council and the Commission. Commissioner Chally stated that he would like the construction of a second vehicle entry into AVCP be added to the list. CONSENSUS: The Commission reached the consensus to recommend their previous list of objectives and projects to the Council for approval, with the addition of the construction of a second vehicle entry into Arroyo Vista Community Park. G. Consider Parks and Recreation Commission Meeting Time Change. Staff Recommendation: Approve the set start time for the Parks and Recreation Commission meeting to be 6:30 p.m., consistent with the City Council meetings. MOTION: Commissioner Catrambone moved to change the set start time of the Parks and Recreation Commission meetings from 7:00 p.m. to 6:30 p.m. Commissioner Pflaumer seconded. The motion was carried 5 -0. Parks & Recreation Commission Minutes May 7, 2001 Page 5 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Thompson announced that registrations are currently being taken for summer's Camp Moorpark, and to watch for the upcoming Summer Recreation Brochure in the mail. 10. ADJOURNMENT: Chair Thompson adjourned the meeting at 8:04, until the scheduled Joint Meeting of the City Council and Parks and Recreation Commission on May 24, 2001. APPROVED: Mom I "Arall / MOME24 Respectfully submitted: Patty LemckA, Administrative Secretary