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HomeMy WebLinkAboutMIN 2002 0903 PR REGMINUTES OF THE PARRS AND RECREATION COMMISSION Moorpark, California 1. CALL TO ORDER: September 3, 2002 Chair Pflaumer called the meeting to order at 6:38 p.m. 2. THE PLEDGE OF ALLEGIANCE: John Hartnett led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Joseph Catrambone, Quentin DeGuardi, Sandra Thompson, and Chair Thomas Pflaumer. Staff Present: Mary Lindley, Director of Community Services; John Hartnett, Recreation Superintendent; Stephanie Shaw, Recreation Coordinator; and Patty Lemcke, Administrative Secretary. 4. PROCLAMATION, COIlMENDATIONS AND SPECIAL PRESENTATIONS: A. Consider Nomination and Selection of Vice Chair. Commissioner Thompson moved to nominate Commissioner DeGuardi to serve as Vice Chair. Commissioner Catrambone seconded. The motion was carried 4 -0. B. Staff's Monthly Report. Mary Lindley gave an oral report. 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 6. PUBLIC COMMENTS: There was one public speaker: Cheryl Ackermann, 4172 Willow Creek Road, Moorpark, spoke on behalf of the Moorpark Tennis Club. She informed the Commission and staff that the Tennis Club has available funds that they would like to donate to the City towards an improvement of the AVCP ,-- Parks & Recreation Commission Minutes September 3, 2002 Page 2 tennis courts. She stated that the Tennis Club is requesting that the warning buzzers to the light timers be disconnected because they are too loud and distracting. In addition, the Tennis Club would like to suggest that their donation be used to purchase hose rakes for the courts. If purchased, members will volunteer to assist with keeping the courts clean. 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of May 6, 2002. Staff Recommendation: Approve as presented. B. Approval of the Parks and Recreation Commission Meeting Minutes of June 2, 2002. Staff Recommendation: Approve as presented. C. July 3rd Fireworks Extravaganza Report. Staff Recommendation: Receive and file report. D. Parks Quarterly Report. Staff Recommendation: Receive and file report. E. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. Commissioner Thompson requested that Item 7.0 be pulled for discussion. Stephanie Shaw gave an overview of the July 3rd Fireworks Extravaganza. She stated that she had received a lot of positive feedback concerning the event. The Commission also agreed that they had received positive feedback, in particular, concerning the fireworks display. MOTION: Commissioner Thompson moved to approve the Consent Calendar as presented. Commissioner DeGuardi seconded. The motion was carried 4 -0. Parks & Recreation Commission Minutes r- September 3, 2002 Page 3 B. DISCUSSION /ACTION ITEMS: A. Review FY 2002/03 Park Improvements and Recreation Programming. Staff Recommendation: Receive and file report. Mary Lindley reviewed FY 2002/03 events, programs, sports, classes, and park improvements. Commissioner DeGuardi new play equipment at had been budgeted for stated that it had to able to proceed with t this is also true equipment. asked staff about the status of the Community Center Park, which last fiscal year. Mary Lindley be put on hold, but now staff is he project. She also stated that of the Mountain Meadows play Commissioner Thompson inquired as to the final design of the monument sign at Tierra Rejada Park. Mary Lindley stated that the river rock is still being considered. MOTION: The Commission reached a consensus to receive and file the report. B. Consider Tri Valley Roller Hockey Improvement Request. Staff Recommendation: Concur with Tri Valley Roller Hockey League's request, contingent upon Tri Valley agreeing to maintain the court's surface and accepting that other uses of the court may result in additional wear and tear. There was one speaker: Walt Collins, of Tri Valley Roller Hockey League. He explained the approved additions to the multi purpose court at AVCP, which will be made by Tri Valley. He then explained the Commission was being asked to recommend the installation of a Vynical coating, which also would be done by Tri Valley. This coating is currently being used on other concrete sport surfaces in the City. Walt Collins stated that this coating would improve Parks & Recreation Commission Minutes September 3, 2002 Page 4 the looks of the court and improve the playing surface. The Commission and staff discussed the upgrades being done and other beneficial aspects of the proposed coating. MOTION: Commissioner Thompson moved to concur with staff's recommendation allowing Tri Valley Roller Hockey League to install Vynasil coating on the multi - purpose court at AVCP, at its own expense and consistent with the City's specifications, contingent upon Tri Valley agreeing to maintain the surface and accepting the fact that other uses of the court may result in additional wear and tear. C. Consider Park Location for Bocce Ball Court. Staff Recommendation: Select a Commissioner to serve on the Bocce Ball Court Site Location Ad -Hoc Committee. MOTION: Chair Pflaumer nominated Commissioner Catrambone to serve on the Bocce Ball Court Site Location Ad -Hoc Committee. Commissioner DeGuardi seconded. The motion was carried 4 -0. D. Consider Facility Rental Fee for Youth Sports Organizations. Staff Recommendation: Recommend to City Council that the facility rental rate charged to Moorpark youth sports groups be reduced by fifty percent during normal business hours. Mary Lindley explained that the City Council had requested that the Commission review the current fee paid by youth sports organizations for the rental of a City facility room. These rentals are typically needed for small meetings. Mary Lindley presented information on the fees being charged by the City and fees charged by Moorpark College and MUSD. Staff is recommending that the City reduce their fees by 50% for youth sports organizations. Parks & Recreation Commission Minutes September 3, 2002 Page 5 MOTION: Commissioner DeGuardi moved to concur with staff's recommendation that the facility rental rate charged to Moorpark youth sports groups be reduced by fifty percent during normal business hours. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Chair Pflaumer welcomed the new Recreation Superintendent John Hartnett. 10. ADJOURNMENT: Chair Pflaumer adjourned the meeting at 7.30 p.m. Respectfully submitted: Patty Lemcke, Administrative Secretary "I-- 093M "I Thomas Pflaumer, CHAIRMAN