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HomeMy WebLinkAboutMIN 1998 0302 PR REGG 1! � • � * -� - -� \�� �_� i • • tilt' • Moorpark, California 1. CALL TO ORDER: '77 March 2, 1998 Chairman Parvin called the meeting to order at 7:12 p.m. 2. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Commissioner oberg. 3. ROLL CALL: Present: Commissioners Dave Badoud, John oberg, Sandra Thompson, and Chairperson Janice Parvin. Commissioner June Dubreuil was absent. Staff Present: Mary Lindley, Director of Community Services. 4. PROCLAMATION, COMMENDATIONS AND SPECIAL PRESENTATIONS: 5. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 6. PUBLIC COMMENTS: 7. CONSENT CALENDAR: A. Approval of the Parks and Recreation Commission Minutes of February 2. 1998, Staff Recommendation: Approve as presented. B. Mardi Gras Event Report, Staff Recommendation: Receive and file report. C. Teen Ski Trip TripReport. Staff Recommendation: Receive and file report. C:WCOMM &COU\PRMINMAR. WPD Parks and Recreation Commission Meeting �-- March 2, 1998 Page 2 MOTION: Commissioner Badoud moved to approve the Consent Calendar as presented. Commissioner Oberg seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. 8. DISCUSSION /ACTION ITEMS: A. 1998/99 Parks Capital Improvement Budget, Staff Recommendation: Commission to approve a recommended list of Park Capital Improvement Projects for inclusion in the FY 1998/99 Budget for City Council consideration. Ms. Lindley presented a summary of the Agenda Report. Commissioner Badoud suggested that since $10,000 was previously budgeted for AVCP Phase II Conceptual Design and the low bid was for approximately $13,000, that an additional $3,000 be budgeted in FY 1998/99 for this project. He also recommended that the City delay improvements to unimproved parking lots 1 and 2. Commissioner Thompson expressed concern about proceeding with AVCP Phase II in light of the issue of funding park maintenance. She indicated that she could not support the additional allocation of $3,000 to complete the design project. MOTION: Commissioner Badoud moved to recommend the allocation of $3,000 to complete the AVCP Phase II Conceptual Design and to defer improvements to the parking lots. Commissioner Oberg seconded. The motion was carried 3 -1, with Commissioner Thompson opposed. Commissioner Dubreuil was absent. Commissioner Oberg stated that he was not in favor of replacing the destroyed gazebo at Poindexter Park at this time, using park improvement funds, unless the City is able to identify a structure that is better able to withstand vandalism. He stated that he would even be willing to see the City spend more money if a stronger structure could be found. C: \WCOMM &COU\PRMINMAR. WPD Parks and Recreation Commission Meeting '- March 2, 1998 Page 3 Commissioner Thompson concurred and suggested that the Commission and staff speak to the various vendors who will be present at the CPRS Conference for suggestions. Commissioner Badoud stated that a wooden gazebo is more prone to damage and that the City should consider a structure made of a different material. Commissioner Thompson stated that she believed that the cost estimate for a permanent goal post at Campus Canyon Park was too high. She also stated that at the time the last park tour was conducted, the Commission discussed planting more trees along the north wall and moving the proposed new goal post as far south as possible. Ms. Lindley stated that she would confirm the cost and note any adjustment. Commissioner Badoud stated that some of the play equipment at Campus Park may have been replaced within the last couple of years. This equipment would not need to be replaced, thereby saving money. Commissioner Thompson stated that the tot lot equipment was replaced. Commissioner Oberg suggested that the Commission consider reducing the scope of the equipment replacement, thereby reducing the cost to approximately $30,000. Ms. Lindley stated that she would make copies of the bid proposals the City received on play equipment replacement so that the Commissioners could evaluate which equipment to delete. MOTION: Commissioner Badoud moved that a decision on Zone 3 be deferred until after the Park Tour in March and the CPRS Conference. Chair Parvin seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. Commissioner Oberg suggested that the Commission defer a decision on replacing the play equipment at Peach Hill CAMNCOMM &COUIPRMINMAR. WPD Parks and Recreation Commission Meeting March 2, 1998 Page 4 Park until after the March Park Tour, but recommended that the parking lot be resurfaced. MOTION: Commissioner Badoud moved that the Commission recommend funding the resurfacing of parking lots at Peach Hill Park but not replacing the play equipment. Commissioner Thompson seconded. The motion failed 2 -2, with Commissioners Parvin and Oberg opposed. Commissioner Dubreuil was absent. Commissioner Oberg asked Ms. Lindley to explain the idea behind the security gates for Country Trail Park. Ms. Lindley stated that they would be used to close the park when it floods due to heavy rain. Commissioner Badoud stated that since the park rarely floods, the gates may not be needed. Commissioner Oberg suggested that staff identify other fence options that would cost less, such as the orange temporary fence that was used in February. Chair Parvin stated that she would like to see something other than the orange fence, something that looks more attractive and fits in with the existing fence. Commissioner Badoud suggested that the Commission defer any expenditure to resurface the parking lot at Mountain Meadows to a later year. MOTION: Commissioner Oberg moved to defer all improvements in Zone 5 to a later year. Commissioner Badoud seconded. The motion was carried 4 -0. Commissioner Dubreuil was absent. Commissioner Oberg stated that he was in favor of deferring a decision on improvement to the play equipment for Glenwood Park until the Commission's April meeting. C:WCOMM &COUIPRMINMAR. WPD �- Parks and Recreation Commission Meeting March 2, 1998 Page 5 Commission Badoud asked that consideration be giving to installing lights for the basketball courts. He asked staff to get a cost estimate for the April meeting. Commissioner Oberg stated that he would rather see the play equipment replaced first before considering basketball court lights. MOTION: Commissioner Badoud moved to defer a decision on Zone 6 until the April meeting. Commissioner Oberg seconded. The motion carried 4 -0. Commissioner Dubreuil was absent. MOTION: Commissioner Thompson moved to forward the Commission's recommendations for park improvement projects to the Budget and Finance Committee for consideration. Commissioner Parvin seconded. The motion carried 4 -0. Commissioner Dubreuil was absent. The Commissioners concurred to ask staff to agendize the deferred items for the April Commission meeting. B. Schedule Parks and Recreation Commission's Bi- annual Park Tour. Staff Recommendation: Schedule a Park Tour for the Commission and staff. Commissioner Badoud asked if staff could identify a tentative schedule as to when the Commission would be at each park. This would be used to notify the public in the event members of the public wanted to be present. He also asked that the schedule be posted on the City's cable channel. Ms. Lindley indicated that this could be done. The date of Sunday, the next Park Tour. this date and time. C:WCOMM &COU\PRMINMAR. WPD March 29, at 12:30 was selected for The Commissioners all concurred with Parks and Recreation Commission Meeting March 2, 1998 Page 6 C. Consider Parks Donation Guidelines. Staff Recommendation: Commission to select two of its members to serve on an ad hoc committee to review the approved park donation guidelines, identify steps to implement the donation program, and return to the Commission with findings and a recommendation. Commissioner Badoud stated that he agreed with the staff recommendation and indicated that he was not available to serve on an ad hoc committee at this time. MOTION: Commissioner Oberg moved to form an ad hoc committee comprised of Chair Parvin and Commissioner Thompson to review the existing Park Donation Policy and to recommend its implementation. Commissioner Badoud seconded. The motion carried 4 -0. Commissioner Dubreuil was absent. 9. ANNOUNCEMENTS /FUTURE AGENDA ITEMS: Commissioner Thompson requested that consideration be given to conducting the CPRS Conference debriefing in a more informal setting as was done several years ago. She also announced the mailing of the Spring Recreation Brochure. Commissioner Oberg asked that staff agendize consideration of a teen council liaison for the April Commission meeting. Commissioner Badoud announced that serval of the Youth Sports Organizations would be having their opening days in March and April. Chair Parvin announced the upcoming teen dance and Magic Mountain trip. C:1MIC0MM &COU\PRMINMAR. WPD Parks and Recreation Commission Meeting March 2, 1998 Page 7 10. ADJOURNMENT: Chairman Parvin adjourned the meeting until the special meeting scheduled for March 29, 1998, at 12:30 p.m. The time was 8:58 p.m. Respectfully submitted, Ma �indley Dir for of unity Services C:1MICOMM &COU\PRMINMAR. WPD APPROVED: �JAICE PARVIN CHAIRMAN