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Home My WebLink AboutAGENDA REPORT 1996 0403 CC REG ITEM 10KOr AGENDA REPORT CITY OF MOORPARK TO: The Honorable City Council FROM: Lillian E. Hare, City Clerk DATE: March 7, 1996 (CC Meeting 4/3/96) SUBJECT: CONSIDER COUNCIL POLICIES UPDATE ;• I T t_. N V 3 /0 s �. ,. Cry! 1 N 'Y Council Meo;;n,; .. s ^� 199 �• A "double starred" 1995/96 Objective for the City Clerk's Office is to compile and submit to the Council a comprehensive list of Council policies for formal adoption. Since City incorporation, various documents have been designated and maintained as Council Policies: 12 Moorpark Operating Procedures (MOPS) 48 Officially titled Council Policies MOPS are formally adopted by the Council. The 48 officially titled Council Policies consist of various document types -- Agenda Reports which resulted in minute action, resolutions and memos. Staff is recommending that some of the 48 Council Policies would be more appropriately redrafted into Moorpark Administrative Procedures (MAPS). A MAP outlines a purpose, guideline and procedure for staff. Attached is a table listing Council Policies /MOPS with a recommended action for each. For Policies 21 and 37, staff is seeking a determination on disposition from the Council. Certain Polices appear to be more appropriately classified as directives to either Public Works /City Engineer or Community Development; these Policies are listed with a recommendation of "Consolidate into a resolution of Public Works /City Engineer directives /procedures" or "Consolidate into a resolution of Community' Development directives/ procedures." Staff recommends that Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 (Public Works /City Engineer), and Policies 35 and 41 (Community Development), be reviewed by the respective departments and returned to Council for further action. Council Policies March 7, 1996 Page Two r 1. Direct staff as to the disposition of Policies 21 and .2-2-; 2. Concur with the recommended action on all other Policies & MOPS as outlined in the report and direct staff to provide a resolution consolidating all Council Policies; 3. Direct staff to review the Council Policies resolution with the Council following each Regular General Municipal Election beginning in 1998. 4. Direct the Department of Community Development to review Policies 35 and 41 and make recommendations to the Council regarding consolidation into a resolution of directives to the Community Development Department. 5. Direct Public Works /City Engineer to review Policies 10, 17, 18, 20, 22, 30, 31, 43, 46 and MOP 11 and make recommendations to the Council regarding consolidation into a resolution of directives to the Engineering Department. Attachment COUNCIL POLICIES Policy 1 Codified as Delete Appeal Zoning Section 17.44.090 of the Municipal Code Policy 2 Superseded by Delete Reorganization & Council Rules Mayor of Procedure responsibilities Res. 95 -1163. Policy 3 Subsequent Consolidate into Street Naming Council action Council Policy (8.F., January Resolution 1989) amended Policy 4 Superseded by Delete Distribution of Council Rules Council of Procedure Communications Res. 95 -1163 Policy 5 Policy is in Delete Clerk to Accept resolution & Consent to form (85 -163) Recordation of no need to Deeds include in Council Policies Policy 6 The Delete Planning distribution Commission of Planning Distribution of Commission Agendas to agendas to Neighborhood Neighborhood Councils Council's has not been a practice since 1996. Policy 7 Department Rewrite as a Close out specific Community Development Procedures MAP. Policy 8 Superseded by Delete Ad Hoc Committee MOP 8. COUNCIL POLICIES POLTCY EXPLANATION RECOMMENDED ACTTON Policy 9 Codified as Delete Patio Cover Section 17.24.060 of the Municipal Code Policy 10 Consolidate into a Above Ground resolution of Structures in Engineering Sidewalks directives/ procedures Policy 11 Codified as Delete Public Notice Section Sign Posting 17.44.050 and 17.68 of the Municipal Code Policy 12 Add to the City's Tape Duplicating Miscellaneous Fee Costs Resolution Policy 13 Codified as Delete City Manager 2.12.120 Approved Service Contracts Policy 14 Superseded by Delete City Manager Section Approved 2.12.120 of Contracts the Municipal Reporting Form Code Policy 15 Policy is a Delete Economic City Attorney Interest Opinion and is Disclosure indexed as such; no need to include in Council Policies COUNCIL POLICIES Policy 16 Currently Delete Transfers established Between Council Policy Expenditure is in the Accounts Annual Budget Resolution (Res. 95 -1136) Policy 17 Consolidate into a Street Resolution of Public Improvement Works /Engineering Projects - Directives/ Public procedures Notification Policy 18 Include in update of Conceptual the subdivision Grading Plans ordinance except for PD processing portion which should be consolidated into a resolution of Public Works /City Engineer directives/ procedures. Policy 19 This is a Delete Staff Meetings directive from the City Manager to staff regarding the time /date for staff meeting. Policy 20 Consolidate into a Utility Trench Resolution of Public Backfill Works /City Engineer Directives/ procedures Policy 21 This policy is To be Determined Social Services relative to Account the use of the City's Social Services Account. COUNCIL POLICIES Policy 22 Consolidate into a Speed Limit Sign Resolution of Public Sizing Works /City Engineer directives/ procedures Policy 23 This is a Delete Language directive from clarification the City for Development Manager to Project Community resolutions Development staff. Policy 24 Duplicate of Delete Social Services policy #21 Account Policy 25 Rewrite as an Fax Machine Administrative Services MAP Policy 26 Superseded by Delete Public Hearing Council Rules Schedule of Procedure Res. 95 -1163 Policy 27 Superseded by Delete City Hall MAP 3 Procedures - Parking Policy 28 Rewrite as a City Legal Ad /Notices Clerk's Office MAP Policy 29 This is a Rewrite as a MAP Personnel & directive from Recruitment the City Manager Policy 30 Consolidate into a Location of resolution of Public Limit Lines at Works /City Engineer Stop Controlled directives /procedures Intersections COUNCIL POLICIES Policy 31 Consolidate into a Traffic Control resolution of Public Measures on Works /City Engineer Final Maps directives /procedures Policy 32 Codified as Delete Christmas Tree 17.44.030 & Lots 17.28.140 of the Municipal Code Policy 33 Superseded by Delete Second and Ordinance 211. Expanded Driveways Policy 34 This has not Delete Review of been a Warrants practice for many years. The Warrant Register is published in the Agenda Packet. Policy 35 Consolidate into a Food resolution of Service /Liquor Community Development Sales directives /procedures Policy 36 Consolidate into Rebate of Council Policy Assessments for Resolution AD84 -2, AD85 -1 Policy 37 To be Determined Refund for Business Registration Policy 38 Staff will revisit Video Tapes when the Records Management Plan is adopted. Policy 39 Consolidate into Villa Campesina Council Policy Repayment of Resolution Loans COUNCIL POLICIES Policy 40 This is a Hud Rewrite as a CDBG Real required resolution Property policy Acquisition Policy Policy 41 In October Consolidate into a Six Month 1991 Council resolution of Downtown action amended Community Development Temporary Use this policy to directives /procedures Permits continue use of the Temporary Use Permit process for selected uses in the Downtown Study Area for a one -year period or until the implementation of the Downtown Plan Policy 42 Adopt as part of Performance standard development Guarantees for conditions developer improvements Policy 43 Consolidate into a Sidewalk Design resolution of Public Works /City Engineer directives /procedures Policy 44 This policy Liquor should become License /Planned part of the Development Zoning Code Permit Policy 45 Policy is in Delete Residential resolution Construction form, no need Valuation to include in Council Policies listing. COUNCIL POLICIES -QN RECOMMENDED Policy 46 Consolidate into a Encroachment resolution of Public Permits Works /City Engineer directives /procedures Policy 47 Revise Resolution 89- Corporate Credit 618 Card Policy 48 Resolution adoption MOP 1 Consolidate into Meeting & Office Council Policy Expense Resolution MOP 2 Superseded by Council Meeting provisions in Agenda the Council Preparation Rules of Procedure; also MAP 15, Agenda Processing MOP 3 Rewrite as an Receipt & Administrative Deposit of Funds Services MAP. MOP 4 Superseded by Planning MAP 15, Agenda Commission and Processing City Council Planning Agenda Items MOP 5 Rewrite as a MAP Legal Notices issued by the City and Ordinances - Manager's Office. Publication, Mailing & Posting MOP 6 Consolidate into Reports from Council Policy Appointees Resolution COUNCIL POLICIES MOP 7 Consolidate into Advertising & Council Policy Appointment Resolution Policy for Citizen Appointments to Boards, Commissions and Committees MOP 8 Consolidate into City Council Council Policy Committees Resolution MOP 9 Consolidate into Process for Council Policy Preparation of Resolution Initial Drafts of Ordinances by City Departments MOP 10 Consolidate into Temporary Use Council Policy Permit Fee Resolution Waivers MOP 11 Consolidate into Repair of Damage Public Works /City to Sidewalks, Engineer resolution Curbs & Gutters of directives /procedures MOP 12 Consolidate into Non - Profit Council Policy Organizations Resolution Annual Facility Reservation Policy