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HomeMy WebLinkAboutAG RPTS 2002 0320 CC REGResolution No. 2002 -1952 Ordinance No. 280 CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, MARCH 20, 2002 6:30 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. INVOCATION: Pastor Tony Amatangelo, Life Spring Community Church. 3. PLEDGE OF ALLEGIANCE: 4. ROLL CALL: 5. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation Recognizing March 2002 as Colon Cancer Awareness Month. B. Proclamation Recognizing March 2002 as American Red Cross Month. -------------------------------------------------------------------------------------- Any member of the public may address the Council during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation /Action /Discussion item. Speakers who wish to address the Council concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or Presentations /Action /Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting and for Presentation /Action /Discussion items prior to the beginning of the first item of the Presentation /Action /Discussion portion of the Agenda. Speaker Cards for a Public Hearing must be received prior to the beginning of the Public Hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action /Discussion items. Copies of each item of business on the agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any agenda item may be directed to the City Clerk at 517 -6223. City Council Agenda March 20, 2002 Page 2 5. PROCLAMATIONS AND COMMENDATIONS: (continued) C. City Manager's Monthly Report. 6. PUBLIC COMMENT: (AT THIS POINT IN THE MEETING, THE COUNCIL WILL CONVENE THE REDEVELOPMENT AGENCY) 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Pursuant to Council Rules of Procedure Section 2. 9, Items to be withdrawn from the Consent Calendar shall be identified at this time.) 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: 9. PUBLIC HEARINGS: A. Consider Conversion Impact Report and Change of Use of Moorpark Mobilehome Park. (Continued Open Public Hearing from City Council Meeting of March 6, 2002.) Staff Recommendation: 1) Continue taking public testimony and close the public hearing; 2) Receive and file the Conversion Impact Report (Relocation Plan for the High Street Project); 3) Establish a finding of consistency between action already taken in adopting the Downtown Specific Plan and an action to approve a change of use of the Moorpark Mobilehome Park; and 4) Approve a change of use of the Moorpark Mobilehome Park, pursuant to Government Code Section 65863.7 and Civil Code Section 798.56. B. Consider Commercial Planned Development Permit No. 2001 -01 for Construction of a 357,621 Square Foot Commercial Center, and Vesting Tentative Tract Map No. 5321 for Subdivision of Approximately Twenty Nine (29) Acres into Eight (8) Lots Located South of New Los Angeles Avenue, East of Miller Parkway, and West of the SR -23 Freeway on the Application of Zelman Retail Partners, Inc. (Continued Open Public Hearing from City Council Meeting of March 6, 2002.) Staff Recommendation: 1) Continue to accept public testimony, discuss any remaining issues, and close the public hearing; 2) Consider that the Environmental Impact Report for the Amended Carlsberg Specific Plan City Council Agenda March 20, 2002 Page 3 9. PUBLIC HEARINGS: (continued) adequately addresses the impacts of the proposed commercial project; and 3) Adopt Resolution No. 2002 - conditionally approving Commercial Planned Development No. 2001 -01 and Vesting Tentative Map No. 5321, and directing the Planning Commission to initiate study of modifications to Chapter 17.30 of the Zoning Ordinance and /or Ordinance No. 195 related to revisions to lighting standards. 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Deferring General Plan Amendment (GPA) Prescreening Application Processing for Two Applications filed in 2001 (GPA Prescreen 2001 -02 and 2001 -03), One Application Filed in 2000 (GPA Prescreen 2000 -02), and any other Developer- Initiated GPA Prescreening Application until the November 2002 Application Filing Period. (Continued from City Council Meeting of March 6, 2002.) Staff Recommendation: 1) Direct staff to defer processing and consideration of GPA Prescreening Applications (except for GPA Prescreen 2000 -02 Applicant: DeeWayne Jones), until the November 2002 filing period; and 2) Direct staff to process GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) when resubmitted, with the understanding that if authorized for General Plan Amendment processing, the application would be prioritized behind those GPA applications already on file. B. Consider Minor Modification No. 3 to Amended Carlsberg Specific Plan dated September 7, 1994 (SP92 -1) to Allow Pylon Signs for the Proposed Commercial Shopping Center located South of New Los Angeles Avenue and East of Miller Parkway and West of the SR -23 Freeway. (Continued from City Council Meeting of March 6, 2002.) Staff Recommendation: Adopt Resolution No. 2002- approving Minor Modification No. 3 to the Amended Carlsberg Specific Plan. City Council Agenda March 20, 2002 Page 4 10. PRESENTATION /ACTION /DISCUSSION: (continued) C. Consider Scheduling of Joint City Council /Planning Commission and Joint City Council /Parks and Recreation Commission Meetings. Staff Recommendation: Direct staff as deemed appropriate regarding the date(s) for the joint meetings and agenda topics to be included. D. Consider Program to Provide CPR and First Aid Training to the City Council and City Employees and Amending the 2001/2002 Operating Budget by Appropriating an Additional $4,500 from the General Fund. Staff Recommendation: 1) Consider program to provide CPR and First Aid training to the City Council and City employees; and 2) Consider Resolution No. 2002 - amending the 2001/2002 operating budget by appropriating an additional $4,500 from the General Fund. (ROLL CALL VOTE REQUIRED) E. Consider a Temporary Use Permit for Recreational Vehicle Storage on Coast Auto Salvage Property (198 Lorraine Lane) . Staff Recommendation: Direct staff to deny the request. F. Consider Design for the North Leg of the Intersection of Spring Road and New Los Angeles Avenue [Portion of Project 80261. Staff Recommendation: Approve the conceptual design for a double left -turn lane for the north leg of the intersection of Spring Road and Los Angeles Avenue, as described in the agenda report. 11. CONSENT CALENDAR: A. Consider Approval of Minutes of Special Joint City Council and Planning Commission Meeting of October 22, 2001. Consider Approval of Minutes of Special Meeting of November 7, 2001. Consider Approval of Minutes of Special Meeting of February 6, 2002. Staff Recommendation: Approve minutes as processed. City Council Agenda March 20, 2002 Page 5 11. CONSENT CALENDAR: (continued) B. Consider Approval of Warrant Register for Fiscal Year 2001 -2002 - March 20, 2002. Manual Warrants Voided Warrants Payroll Liability Warrants 108680 - 108682 & 108734 - 108738 108684 & 108713 & 108715 108739 - 108747 $ 87,024.70 $(31,972.73) $ 11,184.13 Regular Warrants 108683 - 108731 & $121,125.96 108748 - 108793 & $ 70,213.99 108794 - 108815 $473,089.73 Staff Recommendation: Approve the warrant register. C. Consider a Resolution Funding Additional Signs and Equipment for Public Works. Staff Recommendation: Adopt Resolution No 2002- (ROLL CALL VOTE REQUIRED) D. Consider Authorization to Advertise for Receipt of Bids for the Construction of Modifications at the Intersection of Miller Parkway and Peach Hill Road to Facilitate U -Turn Traffic [Project 8032]. Staff Recommendation: Approve the project plans and specifications for the purposes set forth in the agenda report and authorize staff to advertise for receipt of bids for construction. E. Consider a Resolution to Fund the Modification of the Traffic Signal at the Intersection of Los Angeles Avenue and Tierra Rejada Road, to Add Protective Left - Turn Phasing [Project 8046]. Staff Recommendation: Adopt Resolution No. 2002- (ROLL CALL VOTE REQUIRED) City Council Agenda March 20, 2002 Page 6 11. CONSENT CALENDAR: (continued) F. Consider Acquisition of Joyce Property Required for the Los Angeles Avenue East Widening Project (Project 8012). Staff Recommendation: Authorize staff to proceed with the steps necessary to acquire the Joyce property for a price consistent with the information in the agenda report. (ROLL CALL VOTE REQUIRED) G. Consider the Fiscal Year 2000 /2001 Annual Financial Statements, Single Audit Report and Management Report. Staff Recommendation: Receive and file the City's annual financial statements for the year ended June 30, 2001. H. Consider Mid -Year Amendments to 2001/2002 Fiscal Year Budget. Staff Recommendation: Adopt Resolution No. 2002- amending the 2001/2002 budget as noted in Exhibit A to the resolution. (ROLL CALL VOTE REQUIRED) I. Consider Rejection of Claim: David Weinerman. Staff Recommendation: Reject the claim and direct staff to forward a claim rejection letter to the claimant. 12. ORDINANCES: A. Consider Ordinance No. 279 Providing for Floodplain Management, and Amending Chapter 15.24, Flood Damage Prevention. Staff Recommendation: Declare Ordinance No. 279 read for the second time and adopted as read. 13. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) City Council Agenda March 20, 2002 Page 7 13. CLOSED SESSION: (continued) C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) The Environmental Coalition of Ventura County vs. City of Moorpark and City Council of the City of Moorpark (Case No. SCO21825) D. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) The Environmental Coalition of Ventura County vs. City of Moorpark and City Council of the City of Moorpark (Case No. SCO22256) E. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Assistant City Manager, Assistant to City Manager /City Clerk, City Manager, City Attorney, City Engineer, Chief of Police, Director of Administrative Services, Director of Community Development, Director of Community Services, and Director of Public Works. 14. ADJOURNMENT: In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Department at (805) 517 -6223. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102 - 35.104; ADA Title II). To: From: Date: Subject: BACKGROUND MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council ITEM q' 4 ` snraa©}, 'a003, AC;1ON: rec,6mm, BY: Nancy Burns, Senior Management Analyst March 8, 2002 (City Council Meeting of March 20, 2002) CONSIDER CONVERSION IMPACT REPORT AND CHANGE OF USE OF MOORPARK MOBILEHOME PARK A Relocation Plan was prepared to outline the policies and procedures the Moorpark Redevelopment Agency will follow in the proposed relocation of residents of the Moorpark Mobilehome Park and three tenant households who reside on adjacent properties. On March 6, 2002, a joint public hearing was conducted by the Moorpark Redevelopment Agency and the City Council to hear testimony on this matter. There were no speakers at the public hearing. A copy of the Relocation Plan is attached to an Agenda Report on this matter for the Redevelopment Agency's Regular Meeting of March 20, 2002. DISCUSSION California Government Code Section 65863.7(a) requires that an entity proposing a change in use of a mobilehome park must file a report with the legislative body of the local jurisdiction (City Council) on the impact of the proposed closure on the residents of the park. The report must address the availability of adequate replacement housing and relocation costs. The Relocation Plan for the High Street Project satisfies the requirements for a Conversion Impact Report. The Council must review the report and may require, as a condition of the change of use, that the Agency take steps to mitigate any adverse impact of the park closure on the residents' ability to locate adequate housing in a mobilehome �� er�,4 lk� r Honorable City Council Date 03/12/02 Page 2 park. This is not to exceed "reasonable costs of relocation ". The Relocation Plan outlines the benefits and relocation assistance. The Moorpark Mobilehome Park is within the zone designated "Old Town Commercial" in the Moorpark Downtown Specific Plan, adopted October 7, 1998. Uses permitted within the Old Town Commercial Zone include government buildings, except for correctional institutions. STAFF RECOMMENDATION 1. Re -open the public hearing; take public testimony and close the public hearing. 2. Receive and file the Conversion Impact Report (Relocation Plan for the High Street Project). 3. Establish a finding of consistency between action already taken in adopting the Downtown Specific Plan and an action to approve a change of use of the Moorpark Mobilehome Park. 4. Approve a change of use of the Moorpark Mobilehome Park, pursuant to Government Code Section 65863.7 and Civil Code Section 798.56. /1r To. From: Date: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council CX) ITEM I - 8' CITY OF �It)� RPI NRK, CALIFORNIA City Council pectin- of mo h ao,\ a c)U ACTION: aWl- le-d 11024 t` IM(henc4c�lic ,rcl Ifitxa V l(M C'k rest. 1 v a002- IAS BY: iz Deborah S. Traffenstedt, Acting Director of Community Development March 14, 2002 (CC Meeting of 3/20/02) Subject: Consider Commercial Planned Development Permit No. 2001 -01 for Construction of a 357,621 Square Foot Commercial Center and Vesting Tentative Tract Map No. 5321 for Subdivision of Approximately Twenty Nine (29) Acres into Eight (8) Lots Located South of New Los Angeles Avenue, East of Miller Parkway and West of the SR -23 Freeway on the Application of Zelman Retail Partners, Inc. (Assessors Parcel Nos. 512 -0- 260 -015, 085 and 105) BACKGROUND Commercial Planned Development (CPD) No. 2001 -01 is a request for construction of a 357,621 square foot commercial center, and Vesting Tentative Tract Map No. 5321 for subdivision of approximately 29 acres into eight lots. This project was scheduled for City Council public hearing on February 27, 2002, and was continued with the public hearing open to March 6, 2002, based on the applicant's request for continuance. On March 6, the City Council took public testimony and continued the open public hearing to March 20 to allow an Ad Hoc Committee consisting of Mayor Hunter, Councilmember Harper, Planning Commissioner DiCecco and the City Manager to meet with Zelman Retail Partners, Inc., and Target representatives to discuss design of the Target building and other architecture, site plan, and tenant concerns discussed at the March 6 public hearing. The Ad Hoc Committee held a meeting on March 13, 2002. \ \MOR PRI SERV \City Share \Community Development \Everyone \City Council Agenda Reports \CC 020320 Zelman CPD 200 1 -01 Staff Report.doc C %. � � Honorable City Council March 20, 2002 Meeting Page No. 2 DISCUSSION Ad Hoc Committee Recommendations Attached to this report (Attachment 1) is a letter from Zelman Retail Partners, Inc., that summarizes the consensus reached at the March 13 Ad Hoc Committee meeting pertaining to building and site plan revisions and potential tenants, signage, landscaping, and art to be provided onsite. The attached letter explains building elevation and site plan revisions discussed by the Ad Hoc Committee, including those that specifically pertain to the Target building site. The revisions are intended to reduce the cost of construction but still maintain an equivalent level of aesthetic appearance for the center. Signage and entry monumentation and landscaping revisions are also summarized in the attached letter. A separate item is included on the March 20 meeting agenda pertaining to approval of a Minor Modification to the Specific Plan to revise the prohibited signage language. The intent is to permit a pylon sign on the subject commercial center property. As discussed in the attached letter, the Ad Hoc Committee is recommending deletion of the second pylon sign on Miller Parkway, deletion of a monument sign on Miller Parkway, addition of a monument sign at the northeast corner of the site adjacent to the State Route 23 on -ramp, increase in height of the monument signs, and approval of an offsite pylon sign with a height of up to 40 feet. Approval of the offsite pylon sign and final Master Sign Program will need to be scheduled for a subsequent City Council meeting. The Ad Hoc Committee discussed the art to be provided onsite and are recommending an upgrade to the water feature within the center as well as improved monumentation including Moorpark Marketplace identification signage and landscaping (increased use of color and specimen trees) southeast of the intersection of Miller Parkway and New Los Angeles Avenue and at the New Los Angeles Avenue driveway entrance (reference attached letter). The Ad Hoc Committee also discussed and recommended that the architect look at design features and hardscape treatments that discourage skateboard use within the center. Honorable City Council March 20, 2002 Meeting Page No. 3 Revisions to Recommended Conditions of Approval Since the City Council public hearing on March 6, 2002, staff has made further modifications to recommended conditions of approval. All changes to conditions of approval since the Planning Commission Resolution adoption have been reflected through the use of legislative format. A revised City Council resolution is attached to this staff report (Attachment 2) along with the March 6 staff report (Attachment 3). STAFF RECOMMENDATION 1. Continue to accept public testimony, discuss any remaining issues, and close the public hearing. 2. Consider that the Environmental Impact Report for the Amended Carlsberg Specific Plan adequately addresses the impacts of the proposed commercial project. 3. Adopt Resolution No. 2002- conditionally approving Commercial Planned Development No. 2001 -01 and Vesting Tentative Tract Map No. 5321, and directing the Planning Commission to initiate study of modifications to Chapter 17.30 of the Zoning Ordinance and /or Ordinance No. 195 related to revisions to lighting standards. Attachments: 1. Letter from Zelman Retail Partners dated 3/14/02 2. Draft City Council Resolution with Conditions of Approval 3. 3/6/02 City Council Staff Report (without attachments) 03/14/2001 04:56 2135338134 Tfm ZELmAN CowANms $15 SOUTH FIQUEROA STREW, SUITE 1230 6 LOS ANGELE8, CA 90071 • TELEPHONE (213) 533 -8100 . FAX (213) 533 -8118 March 14, 2002 The Honorable City Council CITY OF MOORPARK 799 Moorpark Avenue Moorpark, CA 93021 Re: Commercial Planned Application No. 2001 -01 Vesting Tentative Tract Map No. 2351 Moorpark Marketplace Honorable City Councilmembers: What follows is a summary of action we have taken in response to concerns expressed during the March 6, 2002 City Council Meeting regarding our tenant mix, and the design of Moorpark Marketplace: A. TENANT MIX: 1. In & Out Burgers: PAGE 02 We have reopened discussions. Provided certain issues related to signage and the economic aspects of a transaction can be resolved, they may reconsider Moorpark Marketplace. 2. Darden Restaurants Olive Garden) Will redrive trade area week of March 1$1h. May reconsider Moorpark Marketplace, although they remain concerned about lack of population density, daytime population, and lack of entertainment / retail uses in Moorpark. See enclosed letter dated March 12, 2002 to Darden Restaurants. 3. Brinker Company (Macaroni Grill. Chilis, etc.) May be willing to meet to discuss Moorpark Marketplace. No date set yet. ATTACHMENT I ZELMAN DEVELOPMENT CO. ZELMAN INDUSTRIAL PARTNERS, INC. ZSt.MAN RETAIL PARTNERS, INC. A CALIFORNIA CORPORATION A CALIFORNIA CORPORATION A OALIFORNIA CORPORATION C � ; `� ;� 03/14/2001 04:56 2135338134 Honorable City Councli March 14, 2002 Page 2 of 5 4. California Pizza Kitchen Rejected Moorpark Marketplace. Not enough population or daytime lunch potential, PAGE 03 Considering site in Simi Valley at Tapo Canyon and Alamo (see enclosed copy of demographics, as compared to Moorpark Marketplace demographics). Letter from representative to follow. 5. Negative responses have also been received from the following restaurants: a) Applebee's b) Johny Carinos c) On The Border d) Acapulco e) El Torrito Crllle f) TJI Fridays g) Old Spaghetti Factory h) Claim Jumper i) Lucilles Barbeque j) P.F. Changs k) Red Robin 1) Soup Plantation m) B.J.'s Pizza n) Elephant Bar o) IL Fornaio p) Mimi$ Cafe Common reasons for rejection of the opportunity to open restaurants in Moorpark include lack of population density, insufficient daytime lunch business potential, lack of sufficient retail and entertainment uses in the City, and adverse impact on existing restaurants in Thousand Oaks. 03/14/2001 04:56 2135338134 Honorable City Council March 14, 2002 Page 3 of 5 6. Borderrs Books: Continue to reject Moorpark Marketplace. Population existing retail /entertainment insufficient. Adverse impact on Thousand Oaks store. A letter dated March 11, 2002 from Ron Wood at Epsteen & Assoclates is enclosed. Considering site in Simi Valley at Tapo Canyon and Alamo (see enclosed demographics). 7, Barnes & Noble: Continue to have no interest In Moorpark. Lack of sufficient population and adverse impact on Thousand Oaks store are primary reasons, A letter dated March 13, 2002 from Lea Clay at Staubach Retail Services is enclosed. 8. Wells Fargo Bank: Apparently looking for freestanding location in Moorpark. Information regarding Moorpark Marketplace sent to their real estate representative. Awaiting a response 9. Union Bank: We have also sent a leasing brochure to Union Bank, and are awaiting a response. B. DESIGN ELEMENTS: 1. Taraet_Buildina: Exterior Elevations PAGE 04 Met March 13, 2002 with Ad Hoc Committee, other designated City representatives, Target, and our project architect to discuss and resolve this issue. The outcome of that meeting is summarized on the attached E -mail dated March 14, 2002 from project architect Brian Wolfe, 2. Landscaping & Hardscape a) Sawcut integral color concrete will be added to enhance the crosswalk from the adjacent industrialloffice park. 03/14/2001 04:56 2135338134 Honorable City Council March 14, 2002 Page 4 of 5 PAGE 05 Crosswalk shall terminate at the Bus Stop within Moorpark Marketplace. b) Project corner feature located at Miller Parkway and New Los Angeles Ave. will feature larger scale tree as well as enhanced ground cover, shrub and seasonal color planting. Existing stone garden wall will be utilized in the design as backdrop to the proposed tree and plantings. c) A sidewalk from New Los Angeles Ave /Miller Parkway sidewalk has been added to provide access into Moorpark Marketplace. (walkway is not intended to change path of travel shown on Architectural Site Plan, rather, added at request of Planning Commission and Council for possible pedestrian convenience). d) Schematic plan has been prepared, illustrating proposed locations of large specimen trees (48" box and larger). See presentation exhibit. 3. Master Sign Program: a) We have agreed to eliminate our proposed pylon sign and monument sign on Miller Parkway. b) We continue to propose a pylon sign (24 feet high) on New Los Angeles Avenue. c) In order to enable smaller tenants to get sign exposure along New Los Angeles Avenue, we are proposing two (2) monument signs along our New Los Angeles Avenue frontage: i) First Monument Sign (12 feet high): Located at grade with New Los Angeles Avenue, (within Moorpark Marketplace) midway between the of New Los Angeles Avenue /Miller Parkway intersection and the main entrance to the shopping center. This sign would accommodate up to twelve (12) tenants. %, 03/14/2001 04:56 2135338134 Honorable City Council March 14, 2002 Page 5 of 5 ii) Second Monument Sign 0 5 feet high): Located within Moorpark Marketplace, at the northeast corner of the shopping center, adjacent to the State Route 23 onramp. This sign would accommodate up to twelve (12) tenants. PAGE 06 d) We are proposing the addition of two (2) sign panels (bringing the total to 7 tenants) to the offsite freeway oriented pylon sign. In order to do so, we propose to increase the height of this sign from 35 feet to 45 feet. Should you have questions, or require additional information, please let me know. Sincerely ZELMAN RETAI RTNERS Robert Exel cc w /enclosure: Steve Kueny Deborah Traffenstedt �11 L -0 03/14/2001 04:56 2135338134 . lr March 11, 2002 Mr_ Robert Exel ZEJMAN RETAIL PARTNERS 515 South Figueroa Street, Suite 1230 Jos Angeles, CA 90071 PAGE 07 MAR 14 2002 Dear Bob: As you know, Bill Bauman at Colliers Seeley has submitted a package on Moorpark Marketplace far consideration by Border's Books. I have also received information regarding Moorpark Community College, which is located apprwdmately 3.5 males east of your New Los Angeles Avenue/Miiler Parkway site. While your site is certainly well located, and the projected retailer lineup impressive, Border's Books has no interest in opening a store in Moorpark at this time. The primary reasons for passing on a store in Moorpark are the lack of sufficient population density and critical mass of retail within the City, and the adverse impact a store in Moorpark would have in Border's Thousand Oaks store (approximately 10 miles west of your site). Border's typical customer profile does not include college students and they do not sell textbooks. Therefore, the presence of Moorpark Community College does not make your site or the City of Moorpark more attractive to Border's Books. Anotber factor is the fact that Moorpark residents appear to shop in Simi Valley, while Simi Valley residents do not shop in Moorpark. As you may know, Border's is focused on a site at Tapo Carryon and Alamo in Simi Valley. That site makes more sense from a store spacing (approximately 22 miles from Border's Thousand Oaks store) and population standpoint. The fact that a state of the art theater is across the street is also a plus. Thanks very much for the opportunity to present Moorpark Marketplace to Border's Books. Should you have any questions, feel free to call me at (310) 4518171. Very truly yours, EPSTEEN & ASSOCIATES Wood T.J. Jen n - Borders, Inc. i Baum — Colliers Seeley COMMERCIAL REAL ESTATE - ,SALES, SITE SELECTION AND LEASE NEGOTIATIONS FOR CHAIN STORES AND OTHERS � = rovNOwe �ewm o /r 03/14/2001 04:56 2135338134 09/13/02 WED 11:22 FAX SIALBA H RETAIL SERVICES March 13, 2002 Mr. Bill Bauman COT.r.MRS SEELEY COWANY 444 South Flower Street, Suite 2200 Los Angeles, CA 90471 Re- Barnes & Noble at Moorpark Marketplace Dear Bill: PAGE 08 '1'ta,a2ks for introducing the Moorpark Marketplace as an opportunity for Barnes & Noble. As I expl> ned, we have reviewed the site on two separate occasions and have found that the market does not cm =11y meet our minimum population roquirements for a new store. Of additional concern is the potential adverse impact a store in Moorpark would have on our Thousand Oaks facility. Any positive impact the College may have on sales would not serve to negate those two factors. As always, we appreciate you thinking of us and we will be happy to monitor the community as it grows. in the hope that Moorpark might provide us with a viable opport mity in the future. Should Zelman or the City wiah to discuss this matter further, I oars be reached at 949 -756 -6400, Sincerely, STAUBACH RETAIL SERVICES Lea Clay CC., Ed Tovhey --- Barnes & Noble Robert Exel -- Zelmai7 Brett Foy — Zelman 01002 Cej a4? 0-p v.s 4' +Ov 2030 Matn Srrr.i�r, huiue 350 Irvine, C:nliiortliit 97.6 (4 TI-40 Sovkn,+ C:nmpany (X)) 756 -6400 Fax (949) 756-6401 prov d,;s WIobml coverage Through 03/14/2001 04:56 2135338134 PAGE 09 DEMOGRAPHIC' PROFILE 1990 CenSUS, 2001 R°at/IlRates & 20M PrQJ12Cd0ns CaloUsted USing ProP000M16)oak groups Prepared By Colllars Seeley Fobruery 2002 1.111"an: 9412521-111 8.8824 91 MM 4,184 26,451 83,616 712001 5 imetad Population 4 612 28,042 88,325 009 Pmjectl Population 3,277 21,749 69,847 990 Census Population 1 216 9,292 41,145 g loan Census Population 2.0 1.9% 2.2.0% Historical Annual Growth 1990 to 2001 1.2% 1.2% 4 projected Annual Growth 2001 to 2006 28.2 .32.5 343 Median Age Households 1,117 7,889 26,850 2001 Estimated 1,208 8,382 28414 2008 Projected Households 872 5,4.81 22,125 A 1990 Census Households 388 2,841 12,448 1980 Census Households 2.6% 2.0°!0 1 -99/0 Historical Annual Growth 1990 to 2001 °/q 1,3% Projected Annual Growth 2001 to 2006 81,7% 7 2001 Estimaxted White 43 -t3% 3.7 ° /a � 1.0 a 1.5% 1.4% 2001 5Stlmatad Black 2.9°/6 5;g°/. 5.9% A g 2001 Estimated Asian & PaciflC Islander 62.8% 18.8° 10.0% m 2001 Estimated other Rakes 19.4 30.0 84,30.0% 7001 stimated Hispanic E °!a '$85,020 2001 Es {Imeted Average Household Income $75,900 $108,257 .10 $75,900 $99,816 $93,984 2001 Estirnsted Median Household Income $22,722 $33,151 $34,321 � 2001 Estimated Per Capita lnoame 14.4%1 7.5% .4.5% 1990 Elementary 14.596 8.94+6 7,5% 1990 Some Fit ®h School 21.D% 19A% 20.2% g 1990 High Schaol Graduate 281% 27.2% 28.19'° 1990 Some College 915% 919% 8.7% 1990 Aswclates DOW$$ Only 10.6% 18,9°x° 20.0% t" logo Bachelors Dtgrea Only 4.0% 816% 10.0% 1 060 Graduate Degree 111 11078. 2,252 Number Qf SuMnssfts 1,277 15,025 29,289 Total Number of Employees 11,5 13 -9 12.8 Ineytlrne Population Per Business 37.6 24.5 36.8 Residentlal Populatlon per Sueinesm pamoprephia source: Cfaritaa OM vzou2, sirAs 0A, Tempe, Arizorin, dap -491 -1112 r 03/14/2001 04:56 2135338134 DEMOGRAPHIC PROFILE 9990 cerfsua, 2001 r-alrrrta a 2008 Pm1ecuona Cola defod using pMperflerlel black 9MUPe pr"red By colliers Seatey Latll.ott: 3d.2863r.118.71782 March 2002 PAGE 10 2001 Estimated Households 2001 Estimated Population 16,301 69,673 102,414 5,325 2006 Projected Population 16,335 70,020 .104,541 Q 1990 Census Population 16,124 68,278 94,955 21,730 1980 Genus Population 12,923 66,814 75,628 Projected Annual Growth 2001 to 2008 Historical Annual Growth 1990 to 2001 0.1% 0.2% 0.7% a Projected Annual Growth 2001 to 2008 010% 011% 015% Median Age 35.5 $5.0 35.1 2001 Estimated Households 6,274 22,148 32,808 2008 Projected Households 5,325 22,384 93,798 1990 Gansue Households 5,030 21,364 30,000 1980 Censua Households 3,647 15,907 21,730 Historical Annual Growth 199b to 2001 0.4% 013% 0.9% Projected Annual Growth 2001 to 2008 0.2% 012% 0.6% a 2001 Estimated White 85.5% 84.7% 84,7% 0 2001 Bskimated Block 1.3% 1,4% 14% W 2001 EdtlmMsd Allan 8 Pacific Islander 8.6% 7.1% 7.0% 2001 Bstlmated Other Races 6.7% 619% 6.911/0 F 2001 Estimated Hispanic 18.9% 17.5% 17.5% 2001 Estimated Average Household Income 2001 Estimated Median Household Income 2001 Estimated Per 0aph income $99,333 991,384 $93,631 $87,498 $81,071 $134,083 $30,856 $29,053 $29,999 02002, Wes USA, Tempe, Afzomis. 4B0- 491.1112 Qernngraphlcsaurca: ClarIlee08101 CArt ,0-\ /� 1990 elementary 2.896 3.3% 3.5% ua 1890 Some High School 7.9% 9.9% 10.2% 1990 -11-flgh School Graduate 28.5% 27.4% 28,8% 1990 Some College 30.7% 28.8% 28.8% F 1990 ASS00089 09gr64 Only 1013% 10.2°70 10.01/2 r 1980 Bachelors Degree Only 15.8% 15.0% 15.2% 1990 Graduate Degree 619% 5,4% 5.7% Number of Sualnesaes 831 2,046 3,118 Total Number of Employees 4,746 19,814 31,615 Daytime Population per Business 7.5 91 10.1 ` Residential Population per 8usine88 25.8 34.0 3218 02002, Wes USA, Tempe, Afzomis. 4B0- 491.1112 Qernngraphlcsaurca: ClarIlee08101 CArt ,0-\ /� 03/14/2001 04:56 2135338134 To: Bob 8x81 (bar 81 ®zelM2Ln.com) Fromm Brian Wolfe DatOl March 14, 2002 The following design and construction issues were discussed at the Ad Hoc Committee meetizig on 3- 13 -02: * Exterior finish system on the Target building can be changed to a textured elastomeric finish'(Manufacturer TK Products) to be applied over the concrete tilt -up building structure. * Loading docks do not need to be covered and enclosed. Screen walls will be required for Target, bldg B and C1. A screen wall and gate or roll -up door will be required at Bldg F. Screen walls will be approximately a, height (height was not discussed in the meeting) * Projecting colonnade elements on the front of Target (2 locations, one at cart storage) do not need to be roofed over. These can be open to the sky with some heavy timber beams connecting from above the columns back to the building. PAGE 11 * The sidewalk running along the west side of Target can be installed as standard gray concrete. All walkways in front of buildings to remain ae enhanced hardscape per the design drawings. * Signs are revised as follows: 0 241 identification sign and 6' monument sign to be removed from Miller Parkway frontage. o An oversized monument sign to be added at the Northeast corner of the site oriented to the 23 freeway southbound off ramp. The current proposed monument sign on New LA Ave will be increased in size to approximately (12) feet, in order to accommodate approximately 10 to 12 tenants. o New conceptual monument sign designs to be faxed to Debbie Traffenstedt Thursday. 0 The building sign for Target facing Miller Parkway is acceptable and will remain as shown on elevations. o Freeway sign was discussed. In order to attract other desired tenants to the site, two (2) additional sign panels (bringing the total to 7 panels) are necessary. The height of the offsite freeway pylon signs would be increased 10 feet to 45 feet. 03/14/2001 04:56 2135338134 PAGE 12 * Light pole column base may be revised to an architecturally compatible integral color concrete. All poles shall still be located in diamond planters. P +R to provide Debbie a design sketch Thursday. This revision will be added to the ordinance amendment for lighting as an optional method of designing parking lot light standards. * The corner of Miller Parkway and New LA Ave. will receive an enhanced landscape and monumentation treatment. Landscape berming will be combined with a stone veneered low wall containing the Moorpark Marketplace identity sign crafted out of cut metal. (Copper or brass). Additional specimen trees, shrubs and annual color will complete the corner statement. Low accent lighting will be incorporated. * LA Ave. entry driveway landscape will be modified to include the Moorpark Marketplace identity signage and share a consistent theme with the corner statement at Miller and New LA Ave. * The fountain in the foodcourt will be revised to incorporate an artistic deeign element, additional water movement and an interactive component. Perkowitz + Ruth Architects Brian Wolfe Principal Perkowit2 + Ruth Architects 111 west ocean Blvd., 21st floor Long Beach, Ca 90802 Phone: 562 -628 -8000 Fax: 562- 628 -B003 bwolfe(g)prarchitects.com www.prarchitects.corn RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING COMMERCIAL PLANNED DEVELOPMENT PERMIT NO. 2001 -01 AND VESTING TENTATIVE TRACT MAP NO. 5321 FOR A SITE LOCATED SOUTH OF NEW LOS ANGELES AVENUE AND EAST of MILLER PARKWAY (ASSESSOR PARCEL NOS. 512 -0- 260 -015, 085 AND 105), ON THE APPLICATION OF ZELMAN RETAIL PARTNERS, INC., AND DIRECTING THE PLANNING COMMISSION TO STUDY MODIFICATIONS TO CHAPTER 17.30, LIGHTING REGULATIONS, OF TITLE 17 OF THE MUNICIPAL CODE AND /OR ORDINANCE NO. 195 RELATED TO REVISIONS TO LIGHTING STANDARDS WHEREAS, at a duly noticed public hearing on February 27, March 6, and March 20, 2002, the City Council considered Commercial Planned Development Permit (CPD) No. 2001 -01 and Vesting Tentative Tract Map No. 5321 on the application of Zelman Retail Partners, Inc. for a 357,671 square foot commercial center and subdivision of approximately twenty nine (29) net acres into eight lots for a project site located south of New Los Angeles Avenue and east of Miller Parkway (Assessor Parcel Nos. 512 -0- 260 -015, 085 and 105); and WHEREAS, at its meetings on February 27, March 6, and March 20, 2002, the City Council conducted a public hearing, received public testimony, and closed the public hearing on March 20, 2002. WHEREAS, the City Council after review and consideration of the Planning Commission recommendation in Resolution No. PC -2002- 420 and the information contained in the staff reports and public testimony has reached a decision on this matter. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The environmental effects discussed in the Subsequent EIR prepared for the Amended Carlsberg Specific Plan and the environmental effects of CPD No. 2001 -01 and Vesting Tentative Tract Map No. 5321 are sufficiently similar to warrant the reuse of the EIR prepared for the Amended Carlsberg Specific Plan as permitted by Section 15181 of the California Environmental Quality Act. SECTION 2. The City Council hereby adopts the following findings: ATTACHMENT 2 jn 'r-we., .W %X 4.�' r� S:1Community Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C � �, - _ Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 2 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS: 1. The environmental effects discussed in the Subsequent EIR prepared for the Amended Carlsberg Specific Plan and the environmental effects of CPD No. 2001 -01 and Vesting Tentative Tract Map No. 5321 are sufficiently similar to warrant the reuse of the EIR prepared for the Amended Carlsberg Specific Plan as permitted by Section 15181 of the California Environmental Quality Act. 2. In order to reduce the adverse impacts of the project, applicable mitigation measures discussed in the Environmental Impact Report for the Carlsberg Specific Plan as well as the Settlement Agreement have been incorporated into the proposed project's conditions of approval. COMMERCIAL PLANNED DEVELOPMENT FINDINGS: Based upon the information set forth above, it has been determined that this application with the attached conditions of approval meets the requirements of the City of Moorpark, Municipal Code Section 17.44.030 in that: 1. The proposed use is consistent with the intent and provisions of the Amended Carlsberg Specific Plan, City's General Plan, and Title 17 of the Municipal Code. 2. The proposed use is compatible with the character of the surrounding development. 3. The proposed use will not be obnoxious or harmful or impair the utility of the neighboring properties or uses. 4. The proposed use will not be detrimental to the public interest, health, safety, convenience, or welfare. 5. The proposed use is compatible with the scale, visual character and design of the surrounding properties, designed so as to enhance the physical and visual quality of the community, and the structure has design features which provide visual relief and separation between land uses of conflicting character. SUBDIVISION MAP ACT FINDINGS Based on the information set forth above, it is determined that the Vesting Tentative Tract Map, with imposition of the attached SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc G d"''� A _5 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 3 conditions, meets the requirements of California Government Code Sections 66473.5, 66474, 66474.6, and 66478.1 et seq., in that: 1. The proposed map is consistent with the applicable Amended Carlsberg Specific Plan and the City's General Plan. 2. That the design and improvements of the proposed subdivision are consistent with the applicable General and Specific Plans. 3. The site is physically suitable for the type of development proposed. 4. The site is physically suitable for the proposed density of development. 5. The design of the subdivision and the proposed improvements are not likely to cause substantial environmental damage. 6. The design of the subdivision and the type of improvements are not likely to cause serious public health problems. 7. The design of the subdivision and the type of improvements will not conflict with easements acquired by the public at large, for access through, or use of the property within the proposed subdivision. 8. There will be no discharge of waste from the proposed subdivision into an existing community sewer system in violation of existing water quality control requirements under Water Code Section 13000 et seq. 9. The proposed subdivision does not contain or front upon any public waterway, river, stream, coastline, shoreline, lake, or reservoir. SECTION 3. The City Council does hereby find that the aforementioned Commercial Planned Development and Vesting Tentative Tract Map are consistent with the City's General Plan. SECTION 4. The City Council approves Commercial Planned Development Permit No. 2001 -01 and Vesting Tentative Tract Map No. 5321 subject to the conditions of approval in Exhibit A (Conditions of Approval), attached hereto and incorporated herein by reference. SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 4 SECTION 5. The City Council directs the Planning Commission to study modifications to Chapter 17.30, Lighting Regulations, of Title 17 of the Municipal Code and /or Ordinance No. 195 related to lighting standards, for consideration of revisions including but not limited to increased lighting pole height, sag lens, and onsite maximum footcandle ratio. SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of March, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Trattensteclt, city uierK Exhibit A: Conditions of Approval SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C �t %.e 111) ° Si Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 5 EXHIBIT A CONDITIONS OF APPROVAL FOR COMMERCIAL PLANNED DEVELOPMENT NO. 2001 -01 A. DEPARTMENT OF COMMUNITY DEVELOPMENT CONDITIONS General Requirements: 1. Permitted Uses: This permit is granted for the land and project as identified on the entitlement application form and as shown on the approved site plan and elevations. The location of all site improvements shall be as shown on the approved site plan and elevations except or unless otherwise indicated herein in the following conditions. All proposed uses of these buildings shall be required to receive a Zoning Clearance for tenant occupancy from the Department of Community Development. The Department may determine that certain uses will require other types of entitlements or environmental assessment based on Municipal Code requirements. 2. Prohibited Alcohol Sales for Consumption On -site: On -site sale of alcoholic beverages without prior City approval e€ —a is prohibited. (An Administrative Permit or Conditional Use Permit is required based on the type of alcohol sales) 3. Other Regulations: This development is subject to all applicable regulations of the City's Municipal Code, including Title 17, Zoning, and the Carlsberg Specific Plan adopted land use regulations (including the Settlement Agreement and Mutual Release dated 11/12/96), and all requirements and enactment's of Federal, State, Ventura County, City authorities, and any other governmental entities, and all such requirements and enactment's shall, by reference, become conditions of this permit. 4. Discontinuance of Use: This Commercial Planned Development Permit shall expire if the entire shopping center use when is discontinued or abandoned for a period of 180 consecutive days. 5. All final construction working drawings, grading and drainage plans, site plans, building colors and materials, sign programs, and landscaping and irrigation plans (three full sets) shall be submitted to the Community Development Director for review and approval. 6. Use Inauguration: Unless the commercial center project is inaugurated (building foundation slab in place and 4's A SACommunity Development \Everyone \Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C '4.4. Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 6 substantial work in progress on one or more of the approved buildings) not later than ene two (-12) years after this permit'is granted this permit shall automatically expire on that date. The Community Development Director may, at his /her — discretion, grant one (1) additional one (1) year extension for project inauguration if there have been no changes in the adjacent areas, and if Applicant can document that he /she has diligently worked towards inauguration of the project during the initial enetwo (12) year period. The request for extension of this entitlement must be made in writing, at least thirty (30) -days prior to the expiration date of the permit. � .Aleandenfftent of Use; r— Upen expd:L=atreryef this peiiri:�, ei f , of the perffiit, as nearly -8--:7. Other Regulations: No conditions of this entitlement shall be interpreted as permitting or requiring any violation of law or any unlawful rules or regulations or orders of an authorized governmental agency, including the Settlement Agreement and Mutual Release dated 11/12/96) . In instances where more than one set of rules apply, the stricter ones shall take precedence, except any rules that would violate Settlement Agreement and Mutual Release. 1.1111, .. -9-.-8. Severability: If any of the conditions or limitations of this permit are held to be invalid, that holding shall not invalidate the remaining conditions or limitations set forth. 1__G_.9. Permittee Defense Costs: The permittee agrees as a condition of issuance and use of this permit to defend, at his /her sole expense, any action brought against the City because of issuance (or renewal) of this permit. Permittee will reimburse the City for any court costs and /or attorney's fees which the City may be required by the court to pay as a result of any such action or in the alternative to relinquish this permit. The City may, at its sole discretion, participate in the defense of any such action, but such participation shall not relieve permittee of his /her obligation under this condition. 1-1-.-10. Zoning Clearance Prior to Building Permit: Prior to issuance of a each building permit for construction, a Zoning Clearance shall be obtained from the Department of Community Development. If a Developer desires, construction plans may be submitted to the Building and Safety Department SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc fn A" fe �� 'W 4r-) IC `W V i_' 0,0 O/ Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 7 prior to approval of Zoning Clearance with a City approved Hold Harmless Agreement. X11. Zoning Clearance Required for Occupancy: Prior to initial occupancy or any subsequent change of tenant occupancy, the owner of the subject building, or the owners representative shall apply for a Zoning Clearance from the Community Development Department. The purpose of the Zoning Clearance shall be to determine if the proposed use(s) is /are compatible with the zoning and terms and conditions of the planned development permit. 4-3—.12. Certificate of Occupancy Requirement: No use for which this permit is granted shall be commenced until a Certificate of Occupancy has been issued by the Building and Safety Department. In addition, no Certificate of Occupancy may be issued until all on -site improvements specified in this permit have been completed, or at the City's discretion, the Developer has provided adequate surety to guarantee completion of these improvements in a form and amount approved by the City. At the discretion of the Community Development Director, said on -site improvements shall be completed within 120 days of issuance of the Certificate of Occupancy. In case of failure to comply with any term or provision of this agreement, the City Council may by resolution declare the surety forfeited. Upon completion of the required improvements to the satisfaction of the Community Development Director, the surety may be exonerated lay aet�ien- of the G ty Ge neil. 44-13. Loading and Unloading Operations: Loading and unloading operations shall not be conducted between the hours of 10:00 p.m. and 6:00 a.m. unless approved by the City Council. 4-5-14. Tenant Occupancy: Prior to the occupancy, applicable proposed uses shall be reviewed and approved by the Ventura County Environmental Health Division to ensure that the proposal will comply with all applicable State and local regulations related to storage, handling, and disposal of potentially hazardous materials, and that any required permits have been obtained. If required by the County Environmental Health Division, the Developer shall prepare a hazardous waste minimization plan. 4-6—.15. Change of Ownership Notice: No later than ten (10) business days after any change of property ownership or change of lessee(s) or operator(s) of any of the subject commercial buildings, there shall be filed with the Community Development Director the name(s) and address(es) of the new owner(s), lessee (s) or operator (s) SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc � #-I(. V ' Cr r`�' C 4a %.0 Resolution No. 2002 - Commercial Planned D vel eopment Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 8 with Any change in property ownership requires the additional filing of a letter from any such person(s) acknowledging and agreeing with all conditions of this permit within the ten- (10) business day period. x-16. Other Uses: If in the future, any use or uses are contemplated on the site differing from that specified in the Zoning Clearance approved for t4-te each tenant occupancy, either the permittee, owner, or each prospective tenant shall file a project description prior to the initiation of the use. A review by the Community Development Director will be conducted to determine if the proposed use is compatible with the Specific Plan and the terms and conditions of this permit, and if a Hiner- er- HajeiModification to the Planned Development Permit is required. A new Zoning Clearance shall be required. All applicable fees and procedures shall apply for said review. 3-17. Archeological or Historical Finds: If any archeological or historical finds are uncovered during excavation operations, all grading or excavation shall cease in the immediate area, and the find left untouched. The permittee shall assure the preservation of the site; shall obtain the services of a qualified paleontologist or archaeologist, whichever is appropriate to recommend disposition of the site; and shall obtain the Community Development Director's written concurrence of the recommended disposition before resuming development. The Developer shall be liable for the costs associated with the professional investigation and disposition of the site. 4--9-.-18. Repair or Maintenance of Vehicles: No repair operations or maintenance of trucks or any other vehicle shall occur on site. 2 -G—. 19. Utility Room: A utility room with common access to house all meters and the roof access ladder shall be provided. No exterior access ladder of any kind shall be permitted. 2-20. Utility lines: All proposed utility lines within and immediately adjacent to the project site as determined by the Community Development Director, shall be placed underground to the nearest off -site utility pole. All existing utilities shall also be undergrounded to the nearest off -site utility pole with the exception of 66 KVA or larger power lines. This requirement for undergrounding includes all above - ground power poles and other utilities on the project site as well as those along the street frontage adjacent to the zroject site. The Developer shall indicate in writing how this condition will be satisfied. Any above grade utility fixtures shall be placed adjacent to or within landscaped areas and screened on three sides. /•� n ,� ,, s-s �'� SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev, doc 4 � v L -.0" a Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 9 2-2—.21. Acceptance of Conditions: The permitteeIs acceptance of this permit and /or commencement of construction and /or operations under this permit shall be deemed to be acceptance of all conditions of this permit. 2-3—.22. Utilities Assessment District: The Applicant agrees not to protest the formation of an underground Utility Assessment District. 2 -4-23. Continued Maintenance: The continued maintenance of the permit area and facilities shall be subject to periodic inspection by the City. The Developer shall be required to commence to remedy any defects in ground or building maintenance, as indicated by the City within five (5) business days after written City notification. 2 -1524. Excessive Tree Pruning Prohibited: Tree pruning which consists of excessive tree trimming to limit the height and /or width of tree canopy and results in a reduction in required shade coverage for parking lot aicea 'Vef ^rene Genelit�ie . 33-�—is prohibited and will be considered a violation of the project approval, and subject to code enforcement. Removal of dead trees and Ttree pruning to ......... . __ ........_..... ......... ................ remove unhealthy branches is permitted. Tree removal _..-__ requires compliance with Commercial Planned Development - - - -- Permit requirements and Municipal Code t - requirements. 2-6—.25. Noxious Odors: No noxious odors shall be generated from any use on the subject site. 2-7—.26. Uses and Activities to be Conducted Inside: All uses and activities shall be conducted inside the building(s), with the exception of the approved food court and restaurant dining patios and drive - through_ operations. A Temporary Use Permit is required for sidewalk and parking lot outdoor sales and other similar temporary uses_- -arr�s at�re 2--8-.-27. Graffiti Removal: The Developer and his /her successors, heirs, and assigns shall remove any graffiti within five (5) business days from written notification by the City of Moorpark. All such graffiti removal shall be accomplished to the satisfaction of the Community Development Director. 2-9—.28. Code Enforcement Costs: The Community Development Director may declare a development project that is not in compliance with the Conditions of Approval or for some other just cause, a "public nuisance." The Developer shall be liable to the City for any and all costs and expenses to the SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc -% f a �- C v ..s Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 10 City involved in thereafter abating the nuisance and in obtaining compliance with the Conditions of Approval or applicable codes. If the Developer fails to pay all City costs related to this action, the City may enact special assessment proceedings against the parcel of land upon which the nuisance existed (Municipal Code Section 1.12.080). 4-9-29. Modification to Commercial Planned Development Permit for Pad Buildings: A Modification to Commercial Planned Development Permit No. 2001 -01 is required prior to Zoning Clearance for building permit for each of the four pad buildings (Buildings 1, 2, 3, and 4 on the approved site plan) adjacent to New Los Angeles Avenue. Prior to Zoning Clearance for Building Permit Conditions: x-30. Case Processing Costs: The Applicant shall pay all applicable _ outstanding case processing (Planning and Engineering), and all City legal service fees prior to Community Development Department or City Engineer's Office initiation of work on Condition Compliance. In addition, the Applicant shall be required to pay a Condition Compliance deposit pursuant to the requirements of the most recently adopted Resolution Establishing Schedule of Land Development Preliminary Processing Fee Deposits and shall be required to pay all applicable outstanding condition compliance costs prior to issuance of a Zoning Clearance for building permit. az2 -31. Prior to issuance of Zoning clearance ror nullaing permlL for each building within the project, the Devtiler r applicant shall pay the following fees: a. Park Fee: Prior to issuance of a Zoning Clearance for each building permit, the -Deve-l- eper-applicant shall pay the City a fee to be used for park improvements within the City of Moorpark. The amount of the fee shall be twenty -five cents ($.25) per square foot of gross floor area. b- _.......- ....... Ar_ t-_.-.._ i. n......... Publ.. l.. e..........P..1aees......_Contr bu- t... ien:-_ -T ..h e....... .- Dev.e..l..eper_ ........ sha-1 -1 n r .- t- e--- ...t -e-- t -he - 1,n­ Pu b 14_e Plaees Fund, a-n -a- pu e a f t p r.e J. eel........... en.......... .e.r.. -.... -. €.._..s... }...t.e -gin- lieu- e f-...--pa-y -ing - the_ -A -4. n eerrespend eb. Development Fee: Prior to issuance of the firs} Zoning Clearance for each building permit, the Deve1epe-r- applicant shall pay the City a Development Fee SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc p' ,r'A ;r• . . 0'vv� ma Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 11 consistent with the Settlement Agreement requirement for the Amended Carlsberg Specific Plan. The amount of the Development Fee shall be consistent with the terms of the Carlsberg Settlement Agreement. e1c. Mitigation Fee: Prior to issuance of Zoning Clearance for each building permit, the Developer- applicant shall pay the City a "Mitigation Fee" consistent with the Settlement Agreement requirement for the Amended Carlsberg Specific Plan. The amount of the Mitigation Fee shall be consistent with the terms of the Carlsberg Settlement Agreement. Institutional uses shall pay on the same basis as commercial and industrial uses, except that institutional uses which are exempt from secured property taxes shall be exempt from the fee. Moorpark Traffic Systems Management (TSM) Fee: Prior to issuance of Zoning Clearance for each building permit, the applicant shall pay the City a TSM Fee, consistent with the Final EIR for the Carlsberg Amended Specific Plan or the formula in effect at the time the Zoning Clearance for building permit is requested, whichever fee is greater. -f e. Prior to issuance of a each building permit, a Tree and Landscape Fee of five cents ($.05) p q per square foot of pad space shall be paid pursuant to Ordinance No. 102. 4-3,-.32. Submittal of Landscape Plans: Prior to issuance of a Zoning Clearance for building permit, a complete landscape plan (3 sets), together with specifications and a maintenance program shall be prepared by a State Licensed Landscape Architect in accordance with the Ventura County Guide to Landscape Plans, or City Guidelines in effect at the time of landscape plan submittal, and shall be submitted to the Community Development Director for review and approval prior to the first Zoning Clearance for building permit approval. The landscape plan shall include planting and irrigation specifications for all onsite landscaping including around the perimeter of the site - nc _ iludin g manufacture slopes over three (3)_ f eet in hei ht, at driveway entrances including medians, within constructed parking areas, and surrounding constructed ... ........ building.......__ are asm�u�ae�ire� -- ._........_ ................ e -ig�. The purpose of the landscaping shall be to control erosion, prevent aesthetic impacts to adjacent property owners and improve the aesthetic appearance of the 1.11.1 .... ....................... -.._. -- _ ....__.... commercial center, mitigate the visual impacts of all SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc 4-- F1 e) *'*'" 9 C %y %d ' —' r �O 4' Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 12 manufactured slopes three (3) feet or more in height, screen ..................... views of parked vehicles, screen and enhance the visual appearance of walls, prevent graffiti, and to replace mature _ trees lost as a result of construction. The final landscape plans shall also be in substantial conformance with the conceptual landscape plan submitted with the application. The Developer shall bear the cost of the landscape plan review, installation of the landscaping and irrigation system, and of final landscape inspection. The landscaping and planting plan submitted for review and approval shall be accompanied by a deposit as specified by the City of Moorpark. Additional funds may subsequently need to be deposited to cover all landscape plan check and inspection fees. The landscaping shall be approved by the Community Development Director and be installed and receive final inspection prior to recordation of the map or building occupancy as determined by the Community Development Director. All landscaped areas shall have an irrigation system. The City's landscape architect shall certify in writing that the landscape and irrigation system was installed in accordance with the approved Landscape and Irrigation Plans. The final landscape plans shall include landscaping specifications, planting details, and design specifications consistent with the following requirements: a. The permittee shall provide for additional enhanced landscaping equal to or greater than the cost of any trees to be removed as determined by the Community Development Director. Additional trees, which form a canopy, shall be provided to shade parking, driveway areas and other areas as determined by the Community Development Director. The landscape plan shall also incorporate extensive tree landscaping including specimen size trees as approved by the Community Development Director and Caltrans along New Los Angeles Avenue onsite and within the Caltrans right -of -way, alengwithin the project site boundary adjacent to the State Route 23 Freeway, within the project site ............. boundary along Miller Parkway, and elsewhere within the project boundary as otherwise determined by the Community Development Director to enhance the visual appearance of the commercial project and screen equipment, parking and loading areas. b. The landscape plan shall include the final design of all sidewalks, barrier walls, streetscape elements, urban landscaping and pedestrian paths within the project limits. SACommunity Development \Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 13 c. Plant species utilized shall predominantly consist of drought tolerant, low water using species. d. Landscaping at site entrances and exits and any intersection within the parking lot shall not block or screen the view of a seated driver from another moving vehicle or pedestrian. e. Plantings in and adjacent to parking areas shall be contained within raised planters surrounded by six -inch high concrete curbs. f. Landscaping shall be designed to not entirely obstruct the view of any exterior door or window from the street. g. Trees shall not be placed directly under any overhead lighting, which could cause a loss of light at ground level. heelges 1 e/ l e wails shall b p ; r aeljaeenm� streets. -i--.h. Backflow preventers, transformers, or other exposed above ground utilities shall be shown on the landscape plan(s) and shall be screened with landscaping and /or a wall. A 50 percent shade coverage shall be provided within all open parking areas. Shade coverage is described as the maximum mid -day shaded area defined by a selected specimen tree at 50 percent maturity. 4,E—.j. A sufficiently dense tree - planting plan emphasizing tall growing trees and /or shrubs shall be designed. Fifty (50) percent of all trees shall be a minimum of 24 -inch box size in order to provide screening in a threefive- (35) to fiueseven- (57) year time period. All other trees shall be a minimum 15- gallon in size. Recommendations regarding planting incorporated into the environmental document shall be incorporated into the screening plan as determined necessary by the Community Development Director. k. Irrigation shall be provided for all permanent landscaping, as identified in the approved landscape plan. The Developer shall be responsible for maintaining the irrigation system and all landscaping. The Developer shall replace any dead plants and make any necessary repairs to the irrigation system SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc � v n Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 14 consistent with the landscape plan approved for the development. Elevations of proposed hardscape treatment (such as the building entrance, window and door treatments) shall be submitted with the final construction plans. iLcrigatien plans. Any conflicts between light standard locations and tree locations in the parking lot shall be resolved to the satisfaction of the Community Development Director. Win. A phasing plan shall be submitted and approved by the Director of Community Development for landscaping of the commercial center. The first phase of landscaping shall include but not be limited to all onsite landscaping around the perimeter of the site, at driveway entrances including medians, within constructed parking areas and pedestrian walkway areas, "I'll 11 11 ............ and surrounding any construe -ted building areas to be ............................... developed in the first phase of construction. All areas of the site not proposed for construction in the first phase shall include interim groundcover landscaping and irrigation to the satisfaction of the Director of Community Development to ensure an attractive appearance for the commercial center until buildout occurs. Separate final landscape and irrigation plans . may be submitted for landscaping required around ........ _ g ........ -. ............................. -_ ........ buildings that will be constructed in a later phase of .... .......... _ ........ . development, with the exception of any landscaping required in pedestrian walkway areas. o. Additional planting within the sidewalk areas adjacent to parking lots shall be provided. p. Prior to final landscape inspection, the areas to be landscaped, as shown on the landscape and irrigation plans and per the approved phasing plan, shall be landscaped and irrigation system installed. The City's landscape architect shall certify in writing that the SACommunity Development \EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 15 landscape and irrigation system was installed in accordance with the approved landscape and irrigation plans, as determined by the Director of Community Development. X4-33. The Developer shall be responsible for executing an amended agreement with Caltrans for installation and maintenance of the required landscaping and irrigation (which is subject to Caltrans approval) _within the Caltrans right -of -way along New Los Angeles Avenue. -3-5—.34. Offer of Dedication for Landscape Maintenance: Prior to issuance of a Zoning Clearance for building permit, the Developer shall provide an irrevocable offer of an easement to the City for maintaining all landscaping of the site adjacent to Miller Parkway. The area referred to shall be all landscaped portions of the required setback area adjacent to the public right -of -way along the street frontage- of Miller Parkway. The Developer ......____ . .................... shall be responsible for maintenance of the aforementioned area as well as the landscaping within the public right -of- way adjacent to the project along Miller Parkway and New Los Angeles Avenue. If the City at its sole discretion determines the landscape maintenance is el ter-fR reel to be unsatisfactory in any of the aforementioned areas, the City may rove ke :�heeffer- ef dedgea en an4-assume responsibility at the owner's expense for any or all of the aforementioned areas. The City assumption of maintenance responsibility would only occur after code enforcement efforts have been ....... .. ....... _._. unsuccessful, including notice and opportunity given to ....... .. ...... ...... .... . -- ..... ......_ property owner to cure landscape maintenance deficiencies. ..... ..... The total cost of maintenance for the areas noted above shall be borne by the Developer. The City may at its sole discretion place the aforementioned areas in a Landscape Maintenance Assessment District. The Developer shall record a covenant or comply with other requirements as determined by the Community Development Director to effectuate the potential formation of such District in the future. The Developer shall maintain the right to protest the amount and spread of any proposed assessment, but not the formation of, or annexation to a Maintenance Assessment District. X35. The Building Plans or Site Plan, and Elevations shall be revised to reflect the following: a. The transformer and cross connection water control devices shall be shown on the site plan and landscaping and irrigation plan and screened from street view with SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev. doc 4-14f\ , Fq "' Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 16 masonry wall and /or landscaping as determined by the Community Development Director. b. All fences and walls shall be shown on the site plan and landscaping and irrigation plan. C. Bicycle racks or storage facilities shall be provided on -site as determined by the Community Development Director prior to first occupancy approval. d. All required loading areas and turning radius shall be depicted on the site plan. A 45 -foot turning radius shall be provided for loading zones consistent with the AASHO WB -50 design vehicle. e. Elevations of proposed hardscape treatment (such as the building entrance, window and door treatment) shall be submitted with the final construction plans. f. Cart storage areas shall be located in the parking lot area. The design of all parking lot cart storage facilities are subject to the review and approval of U the Community Development Director. , - s} eL=age ea ts, If exterior cart storage is requested adjacent to a retail use, a screened cart storage wall /landscaped planter shall be provided near the building, and five (5) foot minimum pedestrian walkways shall be maintained, subject to the review and approval of the Community Development Director. h. Decorative r- I ee a� integral colored, stamped or sawcut concrete, subject to the review and _ ...... ..... ....... P approval of the Communit Y Development Director and Cit y Engineer, shall be provided outside of the public right -of -way at the northerly driveway entrance along Miller Parkway, at the entrance to the center north of "A" Street and west of Building A, and at the New Los Angeles Avenue driveway entrance outside the Caltrans right -of -way. ..........__ ............._...................... ....__..........._............. . i. Loading docks shall be screened to the satisfaction of the Community Development Director, which screening may include but is not limited to landscaping, - and walis- __/ _ =eef g. j deri t l e l etmo d r }cf s shall b_e u a cd--z a11 addi- t- i- o. n. a..}........._. s.. h.. ae> e- . ....... _a..n.e}..._.. .... ..s-1 e -dew .. n. g..........._ teehnjq. ue. s...... .....te-_.._.....r.n.e..l..0 -de c- e-1 -e-r- ad i n g --fie r .. _.__ ,...} ._.... e�ea tar s a s e n a l t r i Fft de t a i 1€�r u �; !1 A", r'� ell 0111 SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C "-.1 v L, ,_00*0 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 17 build ne1ude_......_ a .............. prej .ee_td-- n.q........_tome1 -1-ie- ea- nep.y..................T- re..........Aeeer -a-t i v-e j. Landscaped planters, decorative landscape pots and other hardscape enhancements shall be installed in front of all commercial buildings to the satisfaction of the Community Development Director. k. The eastern slope retaining wall (east of Buildings E and F) shall be constructed of wheat colored split -face masonry material and shall include vine plantings at ten (10) foot intervals, subject to the review and approval of the Director of Community Development. m 1. The property line wall located along the southerly property line shall be constructed with wheat colored split -face block and shall include a wall cap and pilasters. The wall is subject to the review and approval of the Director of Community Development. The applicant shall be eligible for reimbursement of one -half of the cost of construction of the wall from the developer of the southerly business park property, prior to issuance of Zoning Clearance for the first building permit for that property. The City and applicant shall enter into an agreement whereby the City agrees to condition the developer of the referenced undeveloped business park property to the extent such reimbursement is legally enforceable. The City Attorney shall prepare the reimbursement agreement, and the applicant shall be responsible for all actual, documented City Attorney and other City costs for preparation and enforcement of the agreement. Applicant shall pay all legal, engineering, and administrative costs incurred by the City to impose and /or enforce said agreement or at applicant's discretion shall waive its eligibility for reimbursement. e m. The size of all parking stalls and overhangs shall be in compliance with Chapter 17.32 of the Municipal Code (9' by 20'), unless otherwise approved by the Community Development Director consistent with the requirements of Chapter 17.32. e n. Pedestrian access to the site from the corner of Los Angeles Avenue and Miller Parkway shall be provided and 4aIf",�I%<- SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc � „ %, .rye Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 18 incorporated into the final design of the project if handicapped access requirements can be achieved. 3-7-36. On -site Art in Public Places: Prior to Zoning Clearance for the first building permit, the Developer shall submit a proposal for onsite art as satisfaction of the total - . . . - - - -- -_.... ._.. - - - - -.... _._ .......... commercial center Art in Public Places Fee. The onsite art -_. ...................................._..... _.............................. _..._.....__............_.................................................._._.._....................__....._........................................_....._._._....._..................... ............................_ -- _... proposal shall be reviewed -by the Public Art Advisory Committee, approved by the City Council, and installed prior to the first building occupancy. Onsite - -a -rte- subject —to -the — ._ ..... -- ........_....... __ Sew- and -- apprea -1- ofre.......y�a1�na-- be —p<aed en -side- -This artwork is in lieu of paying the Art in Public Places fee of $.10 per each square foot of building area. The artwork must have a value corresponding to or - _ .._ -- exceeding the fee as determined by the Director of Community Development_ X37. Sign Program: Prior to the issuance of the firste Zoning .......................... _ _ ._.._..- ....................... Clearance for building permit, a Master Sign Program for the entire project site shall be submitted to the City Council for review and approval. The Master Sign Program shall be designed to provide for a uniform on -site sign arrangement and design and shall be consistent with the requirements of the Carlsberg Specific Plan. a. All proposed signs shall conform to the approved Master Sign Program, prior to the issuance of a sign permit by the Community Development Director or his /her designee. b. No off -site signs shall be permitted unless approved by the City Council as part of a Master Sign Program. C. Identification Signage wall signs on the south sides of buildings shall not be permitted; however, s- ign- agewall ...........______. signs on the west side of Building A (Target) and the ....... . ... . . . . ............ . . . . . . . . . . . ......... north side of Building K (Kohl's) and Building F (Linens & Things) may be considered. -3-9:38. Parapet Wall Requirement: Roof design and construction shall include a minimum 18 -inch extension of the parapet wall above the highest point of a flat roof area around all sides of any flat roof areas. 4-39. Skylights: Skylights to be permitted on a limited and acceptable basis as determined by the Director of Community Development. Skylights shall be low profile and designed to provide an acceptable aesthetic appearance. 4 -1 -40. Lighting Plan: For all exterior lighting, a lighting plan shall be prepared by an electrical engineer registered in the State of California and submitted to the Department of Community Development with the required deposit for review SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C Resolution No. 2002 - 2001 -01 Commercial Planned Development Permit No. Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 19 and approval. The lighting plan shall achieve the following objectives: avoid interference's with reasonable use of adjoining properties; minimize on -site and off -site glare; provide adequate on -site lighting; limit electroliers height; provide structures which are compatible with the total design of the proposed facility and minimize energy consumption. Ornamental lighting fixtures to complement the architectural style of the buildings are required on the buildings as well as in the parking lot area as determined by the Community Development Director. Lighting fixtures shall be placed such that tree canopies for mature trees will not interfere with lighting. Light poles within the parking lot area shall be located on cement bases no higher than six (6 ") inches above the finished grade. When possible, light poles shall be located within proposed landscaped areas. All lighting shall be consistent with Chapter 17.30 of the Zoning Code (Lighting Regulations), unless superceded by the Carlsberg Specific Plan lighting development standards, and the lighting plan shall, at a minimum, include the following: a. A photometric plan showing a point -by -point foot candle layout to extend a minimum of twenty (20') feet outside the property lines. Layout plan to be based on a ten (10') foot grid center. Down lighting and accent, landscape and building lighting shall be employed throughout the project. The maximum height of fixture, ............ type of fixture, and foot - candle ratio shall be approved by the Director of Community Development consistent with i...unicipal- Codethe zoning requirements for the project site at the . time of the irs oning ................ ............ . Clearance for building permit -_ b. Fixtures must possess sharp cut -off qualities with a maximum of one (1) foot - candle illumination at or beyond property lines. d. Energy efficient lighting devices shall be provided. e. A......... m. i.. n.. i.. m. um........ o.. f........... o.. n_ e...... ...... (...1.)...........and ....... a........... maximum .......... o.. f............ t.. w. e .............. (...2... }..............f_eet_ rJCVC�piiCT�C- Di- rector- consistent with Municipal- Code The minimum to maximum footcandle illumination ratio shall be _... consistent with the zoning requirements at the time of _ .._ the first _Zonin g Clearance for building permit. f. No light shall be emitted above the 90 degree or horizontal plane. Ne — a =ree lee visible t est -=eet. SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc XN C v .. Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 20 g. Lighting devices in the parking lot shall be shielded and directed downward to avoid light and glare on neighboring properties. h. Lighting devices shall be high enough as to prohibit anyone on the ground from tampering with them unless tamper proof fixtures are approved by the Community Development Director. All exterior lighting devices shall be protected by weather and breakage resistant covers. i. Lighting at all exterior doors shall be illuminated with a minimum maintained two (2) foot - candles at ground level. j. Prior to the issuance of athe first Zoning Clearance _ for building permit, a copy of the lighting plans shall be submitted to the Police Department for review of exterior lighting for crime prevention recommendations. 4-2—.41. Location of Property Line Walls: All property line walls shall be no further than one inch from the property line. 4 -3.42. Downspouts: No downspouts shall be permitted on the exterior of any building. 4-4:43. Roof Mounted Equipment: Roof mounted equipment is the g -round and is - approved to _.. }ae roof mounted by permitted_,_ subject to approval of roof equipment screening to the I'll ....-_..... 1111... ...1111 satisfaction of the Community Development Director an consistent with the approved project elevations. No roof mounted equipment (vents, stacks, blowers, air conditioning equipment, etc.) may extend above any parapet wall, unless screened on all four sides by view obscuring material that is an intregal design element of the building. Prior to the issuance of a Zoning Clearance for building permit, the final design and materials for the roof screen and location of any roof - mounted equipment must be approved by the Community Development Director. All screening shall be tall enough to block all onsite ground level views as well as those from the surrounding streets and shall be maintained .... during the life of the permit. Construction material shall match the color and material used in the construction of the buildings. Colors, materials and building appendages (such as mechanical equipment on the roof, etc.) of the proposed building shall be compatible with the existing building and adjacent development and non - reflective in nature. A -5-44. Exterior Ground Level Equipment: Any outdoor ground level equipment and storage (such as loading docks, cooling �^ ^ ,r) 1 %�• SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc G '" `.W '_' —0 G Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 21 towers, generators, etc.) shall be screened from view by a masonry wall or landscaping, the design of which shall be approved by the Community Development Director. The wall shall be constructed of materials and colors consistent with architectural design of the main building. 4 -6-45. Building Materials and Colors: All exterior building materials and paint colors shall be shall be reviewed by the - -- ----- - - - - -- Director of Community Development prior to Zoning Clearance for each building permit for consistency with the materials —_ .. ... __ - -- ..._ .... and colors approved by the City Council at the time of ........ ..... .......... ..... .. .......... .. .... Commercial Planned Development Permit approval ty3ieal of th! �arehlt-e-e� app-r e v a.l - -- f....- t..h- e........C. ammu n_i..t._y....- -De -ve l "apme n-. ...... D_ r-ee t e.r. . 4-46. Noise Generation Sources: All roof - mounted equipment and other noise generation sources on -site shall be attenuated to 45 decibels (dBA) at the property line, or to the ambient noise level at the property line measured at the time of the occupant request. Prior to the issuance of a Zoning Clearance for initial occupancy or any subsequent occupancy, the Community Development Director may request that a noise study be submitted for review and approval which demonstrates that all on -site noise generation sources will be mitigated to the required level. TheAll required -noise studiesy must be prepared by a licensed acoustical engineer ....................... in accordance with accepted engineering standards. 447. Striping of Spaces: The striping of parking spaces and loading bays shall be maintained so that it remains clearly visible during the life of the development. 4-48. Parking Lot Surface: All parking areas shall be surfaced with asphalt or concrete and shall include adequate provisions for drainage, striping and appropriate wheel blocks, curbs, or posts in parking areas adjacent to landscaped areas. All parking and loading areas shall be maintained at all times to insure safe access and use by employees, public agencies and service vehicles. -5-9 -49. Disposal Areas on Site Plan: All trash disposal and recycling areas shall be provided in a location which will not interfere with circulation, parking or access to the building. The final design and location of the trash enclosures shall be subject to review of the Community Development Director prior to the issuance of a Zoning Clearance for building permit. Trash areas and recycling bins shall be depicted on the final construction plans, the size of which shall be approved by the Community Development Director and the City's solid waste management staff. All SACommunity Development\Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 22 trash disposal and recycling areas shall be designed in accordance with the following requirements: a. Rubbish disposal areas shall include adequate, accessible and convenient areas for collecting and loading recyclable materials. The dimensions of the recycling area shall accommodate containers consistent with current methods of collection in the area in which the project is located. b. Adequate number of bins or containers shall be provided to allow for the collection and loading of recyclable materials generated by the development. For commercial (general, office, or retail), developments, space allotment for two (2) three cubic yard bins (107" x 84 or 168" x 53.5 ") , or a space allotment for one (1) 40 cubic yard bin (288" x 120 ") and one (1) 3 cubic yard bin (84" x 53.5). The intended use for this space is to hold two side -by -side 3 cubic yard containers (one for refuse, one for recyclables), or one (1) 40 cubic yard bin for refuse and one (1) 3 cubic yard bin for recyclables. The dimensions provided apply to the space available when the gate is fully open. C. The design of the disposal area enclosures shall be architecturally consistent with the development and compatible with the surrounding area as approved by the Community Development Director. d. Each disposal area enclosure shall be screened with a six foot (6') high solid masonry wall enclosure and six foot (6') high gates and shall be designed with cane bolts to secure the gates when in the open position. e. Disposal area enclosures shall have a roof so as to be protected from weather conditions, which might render collected recyclable materials unmarketable. f. Driveways or travel aisles shall provide unobstructed access for collection vehicles and personnel, and provide the minimum vertical clearance of 30 feet, or other specified clearance required by the collection methods and vehicles utilized by the hauler. g. A sign, approved by the Community Development Director, clearly identifying all recycling and solid waste collection and loading areas, and the materials accepted therein shall be posted adjacent to all points of access to the recycling areas. h. Refuse disposal areas shall not be located in any area required by the Municipal Code to be constructed or SACommunity DevelopmentlEveryone\Resolutions and Condibons\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc /� rR � V '.s' v Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 23 maintained as unencumbered, according to fire and other applicable building and /or public safety laws. i. Recycling area(s) shall be located so they are convenient and adjacent to regular refuse collection areas. j. Space allocation for rubbish and recycling enclosures shall be designed in a manner that complies with the equal access requirements of Title 24 and the American Disabilities Act. k. The enclosure shall have a separate indirect pedestrian access way, which does not require doors or gates. 1. Prior to Zoning Clearance for Building Permit, the City Engineer will review the design plan for compliance with National Pollution Discharge Elimination System (NPDES) requirements. M. All litter /waste material shall be kept in leak proof containers. The area shall be paved with impermeable material. No other area shall drain onto these areas including rainwater. There shall be no drain connected from the trash enclosure area to the storm drain system. However, the drain from the trash enclosure shall be connected to the sanitary sewer and have an automatic seal that shall preclude any escape of gases or liquids from the sewer connection. x:50. The franchised refuse hauler designated to service this location will be determined prior to construction. -5-2—.51. Other requirements related to refuse disposal and recycling include: a. Prior to issuance of an Occupancy Permit for each building, a Waste Reduction and Recycling Plan shall be submitted to the City's solid waste management staff and the Community Development Department for review and approval prior to occupancy of the building. The plan shall include a designated building manager, who is responsible for initiating on -site waste materials recycling programs. This .........s_h a..l._1.........include-the a e-q-u..i..r._i.n. g.........o.. f. --- ma — e­rTQT.T a-nd - - - -c e ©-rdi n a -t -i-&n- - a-nd_...__ITt��ee .schedule, b. The building manager or designee will conduct a routine waste management education program on -site to alert employees to any new developments or requirements for solid waste management. This measure shall be �a��n� SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C " v `�* -.0 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inca Page 24 coordinated through the City's Solid Waste Management staff. Prior to Issuance of Occupancy Conditions: X3-52. Business Registration: Prior to the issuance of a Zoning Clearance for tenant occupancy, the prospective tenant shall obtain a Business Registration Permit from the City of Moorpark. ��.53. APCD Review of Uses: Prior to occupancy, Ventura County, Air Pollution Control District (APCD) shall review all applicable uses to ensure compliance with the California Health and Safety Code (Section 65850.5 et seq.) regarding the use, storage and disposition of hazardous materials. Final Certificate of Occupancy shall be withheld until compliance with these provisions from the Ventura County, Air Pollution Control District is provided. X54. Enforcement of Vehicle Codes: Prior to Occupancy of =h-e� any of the buildings, the Developer shall request that the City Council approve a resolution to enforce Vehicle Codes on the subject property as permitted by Vehicle Code Section 21107.7. -5- 6-:55. Image Conversion of Plans: Prior to occupancy, the subdivider, shall will pay a fee to the City Clerk's Department to scan building permit file, landscape, public improvement, site plans and other plans as determined necessary by the Community Development Director into the City's electronic imaging system. B. CITY ENGINEER CONDITIONS: 5 .56. All conditions of Vesting Tentative Tract Map No. 5321 shall apply to Commercial Planned Development No. 2001 -01. C. FIRE DEPARTMENT CONDITIONS: -5-- 8-:57. All driveways shall have a minimum vertical clearance of 13 feet 6 inches (13'6 "). X58. An on -site access road width of 25 feet -- a-nd off-street pa�]ir3g s}3a�1 -tae -peed shall be maintained. 4-8:59. The access road shall be of sufficient width to allow for a 40 -foot outside turning radius at all turns in the road. 460. Approved turnaround areas for fire apparatus shall be provided when dead -end Fire Department access roads /driveways exceed 150 feet. Turnaround areas shall not exceed a 2.5% cross slope in any direction and shall be located within 150 feet on the end of the access road /driveway. .nate./-�'" SACommunity Development\Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -0 1 Zelman rev.doc C v .4W t_, Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 25 -661. The access /driveway shall be extended to within 150 feet of all portions of the exterior walls of the first story of any building and shall be in accordance with Fire District access standards. Where the access roadway cannot be provided, approved fire protection system or systems shall be installed as required and acceptable to the Fire District. X62. Two (2) means of ingress /egress shall be provided to the development in accordance with Fire District access standards. & 63. Prior to combustible construction, an all weather access road /driveway suitable for use by a 20 -ton Fire District vehicle shall be installed. X64. Prior to construction, the Developer shall submit two (2) site plans to the Fire District for the review and approval of the location of fire lanes. The fire lanes shall be posted "NO PARKING FIRE LANE" in accordance with California Vehicle Code, Section 22500.1 and the Uniform Fire Code prior to occupancy. All signs and /or fire lane markings shall be within recorded access easements. �C-65. Approved walkways shall be provided from all building openings to the public way or fire department access road /driveway. 6 66. Address numbers, a minimum of 4 inches (4 ") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Brass or gold plated numbers shall not be used. Where structures are set back more than 150 feet (150') from the street, larger numbers will be required so that they are distinguishable from the street. In the event the structure(s) is(are) not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance on an elevated post. x.67. A plan shall be submitted to the Fire District for review indicating the method by which this center will be identified by address numbers. 68. Prior to approval of the f irst Zon i ng Clearance for building permlteonstruction, the Developer shall submit .............. plans to the Fire District for placement of the fire hydrants. On plans, existing hydrants within 300 feet of the development and the type of hydrant, number and size of outlets shall be shown. /-9 -.69. Fire hydrant(s) shall be provided in accordance with current adopted edition of the Uniform Fire Code, Appendix SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc r* 4f-� n, Al C var v r.. Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 26 111 -B and adopted amendments. On -site fire hydrants may be required as determined by the Fire District. q -170. Fire hydrants, if required, shall be installed and in service prior to combustible construction and shall conform to the minimum standard of the Moorpark Water Works Manual. a. Each hydrant shall be a 6 -inch wet barrel design and shall have two (2) 4 -inch and one (1) 2 -1/2 inch outlet(s). b. The required fire flow shall be achieved at no less than 20 -psi residual pressure. C. Fire hydrants shall be spaced 300 feet on center and so located that no structure will be farther than 150 feet from any one hydrant. d. Fire hydrants shall be set back in from the curb face 24 inches on center. e. No obstructions including walls, tree, light and sign posts, meter, shall be placed within three (3) feet of any hydrant. f. A concrete pad shall be installed extending eighteen (18) inches out from the fire hydrant. g. Ground clearance to the lowest operating nut shall be between eighteen (18) to twenty -four (24) inches. -7 X71. The minimum fire flow required shall be determined as specified by the current edition of the Uniform Fire Code Appendix III -A and adopted Amendments. Given the present plans and information, the required fire flow is approximately 4000 gallons per minute at 20 psi four hour duration. A minimum flow of 1,500 gallons per minute shall be provided from any one hydrant. The Developer shall verify that the water purveyor can provide the required volume and duration at the project prior to obtaining a building permit. -72. Prior to occupancy of any structure, blue reflective hydrant location markers shall be placed on the access roads in accordance with Fire District standards. If the final asphalt cap is not in place at time of occupancy, hydrant location markers shall be installed and shall be replaced when the final asphalt cap is completed. q -4:73. Any structure greater than 5,000 square feet and /or 5 miles from a fire station shall be provided with an automatic fire sprinkler system in accordance with current VCFPD Ordinance. do^n n 0—> SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc `�' "' �' —&%# Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 27 q5 -.74. Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc.) shall be submitted, with payment for plan check to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 100 or more heads shall be supervised by a fire alarm system in accordance with Fire District requirements. -7-6—.75. Plans for any fire alarm system shall be submitted, with payment for plan check, to the Fire District for review and approval prior to installation. q-7—.7 6 . Building plans of all A,E,I,H,R -1 or R -2 occupancies shall be submitted, with plan check, to the Fire District for review and approval prior to installation. q- 9—.77. Commercial trash dumpsters and containers with an individual capacity of 1.5 cubic yards or greater shall not be stored or placed within 5 feet of openings, combustible walls, or combustible roof eave lines unless protected by approved automatic sprinklers. X78. Developer shall submit a phasing plan to the Fire Department for review and approval prior to construction. 4-0—.79. Developer and /or tenant shall obtain all applicable Uniform Fire Code (UFC) permits prior to occupancy or use of any system or item requiring an UFC permit. 4 -1 -80. Developer shall obtain VCFD Form No. 126 "Requirements for Construction" prior to obtaining a building permit for any new construction or additions to existing structures. 42—.81. Portions of this development may be in a Hazardous Watershed Fire Area and those structures shall meet hazardous fire area building code requirements. 8-3-82. A fire alarm system shall be installed on all buildings in accordance with California Building and Safety Code requirements. 4 -4.83. Plans for water systems supplying fire hydrants and /or fire sprinkler systems and not located within a water purveyor's easement, shall be submitted to the Fire District for review and approval prior to installation. 4-5-84. Fire extinguishers shall be installed in accordance with National Fire Protection Association Pamphlet #10. The placement of extinguishers shall be subject to review and approval by the Fire District. 4-6—.85. All grass or brush exposing any structure(s) to fire hazards shall be cleared for a distance of 100 feet prior to SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 28 framing, according to the Ventura County Fire Protection Ordinance. D. VENTURA COUNTY WATERWORKS DISTRICT NO. 1 CONDITION: 4-7 86. In addition to the District's questionnaire, the Developer shall comply with the applicable provisions of the District's standard procedures for obtaining domestic water and sewer services for Developer's projects within the District. The project shall have a master meter with RP backflow device in each of the two tie -in points within the public right -of -way. The project may also need to have a separate service line or fire protection. E. VENTURA COUNTY FLOOD CONTROL DISTRICT CONDITION: 4-8—.87. The project shall control and manage storm runoff to prevent any potential impacts downstream which might arise from the effect of the development. F. POLICE DEPARTMENT CONDITIONS: 4-9—.88. Exterior access ladders are not permitted. There shall not be any easy exterior access to the roof area, i.e. ladders, trees, high walls, etc. 419:89. Prior to issuance of a Zoning Clearance for building permit, all new construction shall comply with public safety measures as determined necessary by the Moorpark Police Department. G. MOORPARK UNIFIED SCHOOL DISTRICT CONDITION: 4-90. If applicable, prior to the issuance of aeach Building Permit, the Deve-Ie-pe- rapplica. n t shall pay all school assessment fees levied by the Moorpark Unified School District. H. BUILDING & SAFETY DEPARTMENT CONDITIONS: 491. Use of Asbestos: No asbestos pipe or construction materials shall be used. 43 -.-92. Unconditional Will -Serve Letter: Prior to the issuance of a Building Permit, an Unconditional Will Serve Letter" for water and sewer service will be obtained from the Ventura County Waterworks District No. 1. �� SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 29 CONDITIONS OF APPROVAL FOR VESTING TENTATIVE TRACT MAP NO. 5321 A. DEPARTMENT OF COMMUNITY DEVELOPMENT CONDITIONS: 1. Application of City Ordinances /Policies: The conditions of approval of this Vesting Tentative Tract Map and all provisions of the Subdivision Map Act, City of Moorpark Municipal Ordinance and adopted City policies supersede all conflicting notations, specifications, dimensions, typical sections and the like which may be shown on said map. Within 30 business days following City Council approval of ................................. .............._................ . Vesting Tentative Tract Map No. 5321, the Developer shall submit a conforming Vesting Tentative Tract Map that complies with all conditions of approval, provisions of the Subdivision Map Act, City of Moorpark Municipal Ordinance and adopted City policies, to the satisfaction of the City Engineer and Community Development Director. 2. Acceptance of Conditions: Recordation of this subdivision shall be deemed to be acceptance by the subdivider and his /her heirs, assigns, and successors of the conditions of this Map. A notation, which references conditions of approval, shall be included on the Final Map in a format acceptable to the Community Development Director. 3. Expiration of Map: This Vesting Tentative Tract Map shall expire three (3) years from the date of its approval. The Community Development Director may, at his /her discretion, grant up to two (2) additional one (1) year extensions for map recordation, if there have been no changes in the adjacent areas, and if applicant can document that he /she has diligently worked towards map recordation during the initial period of time. The request for extension of this entitlement shall be made in writing, at least thirty (30) days prior to the expiration date of the map. 4. Hold Harmless: The subdivider shall defend, indemnify and hold harmless the City and its agents, officers and employees from any claim, action or proceeding against the City or its agents, officers or employees to attack, set aside, void, or annul any approval by the City or any of its agencies, departments, commissions, agents, officers, or employees concerning the subdivision, which claim, action or proceeding is brought within the time period provided therefore in Government Code Section 66499.37. The City will promptly notify the subdivider of any such claim, action or proceeding, and, if the City should fail to do so or should fail to cooperate fully in the defense, the subdivider shall CA-'� ,r` Af) , r. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc " " 4' �'� Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 30 not thereafter be responsible to defend, indemnify and hold harmless the City or its agents, officers and employees pursuant to this condition. a. The City may, within its unlimited discretion, participate in the defense of any such claim, action or proceeding if both of the following occur: i. The City bears its own attorney fees and costs; ii. The City defends the claim, action or proceeding in good faith. b. The subdivider shall not be required to pay or perform any settlement of such claim, action or proceeding unless the subdivider approves the settlement. The subdivider's obligations under this condition shall apply regardless of whether a Final Map or Parcel Map is ultimately recorded with respect to the subdivision. 5. Severability: If any of the conditions or limitations of this approval are held to be invalid, that holding shall not invalidate any of the remaining conditions or limitations set forth. 6. Computer Aided Mapping System: The Map shall be submitted in accordance with County Ordinance No. 3982 entitled "An Ordinance of the Ventura County Board of Supervisors Requiring New Subdivision Records to be Included in the County's Computer -Aided Mapping System and Establishing Related Fees." 7. Image Conversion of Plans: Prior to recordation, the subdivider, shall pay a fee to the City Clerk's Department to scan the final map and other improvement plans as required by the Community Development Director into the City's electronic imaging system. 8. Outstanding Case Processing Costs: Prior to application for grading permit and submittal of a final map for plan check, the Developer shall pay all project related outstanding case processing (Planning and Engineering), and all project related City legal service fees. The Developer, permittee, or successors in interest shall also submit to the Department of Community Development a fee to cover costs incurred by the City for Condition Compliance review for a final map. 9. Recordation of Operationa- 1--- Agreement and Easement Agreement: Prior to Final Map approval, Developer shall submit for review by City Attorney, Community Development Director and City Engineer an &Operational agreefftent and eEasement SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc ti y Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 31 Agreement for the purposes of ensuring uniformity and consistency of maintenance of parking, landscaping and lighting, and reciprocal access and parking within all VTTM 5321 lots and maintenance of landscaping within the Caltrans right -of -way along New Los Angeles Avenue. The &Operationa -I and eEasement Agreement shall be recorded concurrently with Final Map recordation. B. CITY ENGINEER CONDITIONS: 10. The Developer shall post sufficient surety guaranteeing completion of all on and off -site civil and landscaping site improvements within the development and offsite improvements required by the conditions as described herein (i.e. grading, street improvements, storm drain improvements, landscaping, fencing, bridges, etc.) or which require removal (i.e., access improvements, landscaping, fencing, bridges, etc.) in a form acceptable to the City. Lighting and utilitv facilities need not be bonded. 11. The Developer shall indicate in writing to the City the disposition of any wells that may exist within the project. If any wells are proposed to be abandoned, or if they are abandoned and have not been properly sealed, they must be destroyed or abandoned per Ventura County Ordinance No. 2372 or Ordinance No.3991 and per Division of Oil and Gas requirements. Permits for any well reuse (if applicable) shall conform to Reuse Permit procedures administered by the County Water Resources Development Department. 12. Prior to any work being conducted within any State, County, or City right of way, the Developer shall obtain all necessary encroachment permits from the appropriate Agencies. Copies of these approved permits shall be provided to the City Engineer. 13. If any hazardous waste is encountered during the construction of this project, all work shall be immediately stopped and the Ventura County Environmental Health Department, the Fire Department, the Sheriff's Department, and the City Construction Observer shall be notified immediately. Work shall not proceed until clearance has been issued by all of these agencies. 14. The Developer shall utilize all prudent and reasonable measures (including installation of a 6 -foot high chain link fence around the construction sites or provision of a full time licensed security guard) to prevent unauthorized persons from entering the work site at any time and to protect the public from accidents and injury. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 32 15. All existing and proposed utilities that are less_than 66Kv shall be under - grounded as approved by the City Engineer. e —apse includes -- alb... e- x- is- t..n.g......_.�e-ver...n� ..... . pew e ......._lies Final Map Conditions: 16. The Subdivider shall submit to the Department of Community Development and the City Engineer for review a current title report, which clearly identifies all interested parties and lenders included within the limits of the subdivision as well as any easements that affect the subdivision. 17. Any mapping that requires review and approval by the County of Ventura shall be concurrently submitted to the City Engineer for review and approval. Subdivider shall be responsible for all associated fees and review costs. 18. A final tract map prepared by a California Registered Engineer meeting all of the provisions of the Subdivision Map Act shall be submitted for review by the City Engineer. 19. The Final Map shall contain an irrevocable offer of dedication of the shaded easement areas shown on the tentative map. Additionally an easement for public service, public transit, reciprocal access to the lot laying to the south of the development and mutual access between each lot created by the land division shall be provided on the final map. The areas offered for dedication and the easement shall provide feasible physical access to the lot laying to the south of the development and between each lot created by the land division to the satisfaction of the City Engineer. All said easements shall be provided to the satisfaction of the City Engineer, City Attorney and Community Development Director. The reciprocal easement between the commercial and industrial parcel shall be provided at the area of the 28- foot wide emergency vehicle access opening south of the C -2 retail building. 20. The land division shall make provisions to provide easements for extensions of all utilities and access requirements, including maintenance and construction. Easements for access and circulation shall be designated as private streets. 21. Any lot -to -lot drainage easements and secondary drainage easement shall be delineated on the final map. Assurance in the form of an agreement shall be provided to the City that these easements shall be adequately maintained by property owners to safely convey storm water flows. Said agreement shall be submitted to the City Engineer for review and approval and shall include provisions for the owners SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C, ,�,, ^i q if V {'� 1 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 33 association to maintain any private storm drain or National Pollution Discharge Elimination System, hereinafter NPDES system not maintained by a City Assessment District and shall be a durable agreement that is binding upon each future property owner of each lot. 22. The Subdivider shall offer to dedicate to the City of Moorpark street and public service easements, as required, by the City Engineer. 23. On the Final Map, the Subdivider shall offer to dedicate access easements to the City of Moorpark over all private streets to provide access for all governmental agencies providing public safety, health and welfare. 24. On the Final Map, the Subdivider shall offer to dedicate to the City of Moorpark all right -of -way for public streets. 25. Prior to submittal of the Final Map to the City for review and prior to approval, the Subdivider shall transmit by certified mail a copy of the conditionally approved Tentative Map together with a copy of Section 66436 of the State Subdivision Map Act to each public entity or public utility that is an easement holder of recorded. Written evidence of compliance shall be submitted to the City Engineer. Grading Conditions: 26. The Developer shall submit grading and improvement plans prepared by a California Registered Civil Engineer to the City Engineer for review and shall gain the City Engineer's approval of said plans prior to issuance of any permit for the project. The Developer shall enter into an agreement with the City of Moorpark to complete the improvements and shall post sufficient surety guaranteeing completion of all improvements. 27. Requests for grading permits shall be granted in accordance with the approved CPD 2001 -01, as required by these conditions and local ordinances. 28. The Conceptual Grading Plan for CPD 2001 -01 indicates a soil import in excess of 10,000 cubic yards. The developer shall submit an application, with appropriate fees and deposits, to the City Engineer for review and shall gain the City Engineer's approval prior to issuance of the haul route encroachment permit. Approval of the Haul Route Permit shall require the following: a. The haul route permit application shall be completed in its entirety including information indicating maximum SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C, u ..v Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 34 quantity of dirt to be hauled. The haul shall be conducted only as permitted and no soil shall be transported to or from any site, via any route, during any time, or by any means except as specified in the permit. b. The haul trucks shall enter the City from the east from the State Route 23 and New Los Angeles Avenue interchange and proceed westerly to Miller Parkway, thence southerly along Miller Parkway to "A" Street, thence into the site. Empty haul trucks shall retrace the haul route. C. The haul route permit application shall indicate the name of the dirt hauling company; the contractors state license number; the contractors City license number; proof of insurance per the City's requirements; the supervisor in charge, including work address, daytime work telephone numbers, a 24 -hour availability number and the number of days to complete the haul. d. The haul route permit application shall specify the starting and completion dates. No changes to the approved haul route, times and dates of operation, dust control, signage or traffic control shall be made without approval of the City Engineer and Community Development Director. e. The developer shall procure a City Encroachment permit and post a cash bond in the amount of $500 per day for each day of operations approved by the City Engineer. The deposit shall be for payment of any costs incurred by the City related to the haul including but not necessarily limited to damage remediation, street cleaning, administration, inspection and monitoring of the permit. Upon certification by the City Engineer that the haul operation is completed and that, all damages to the City facilities and all costs to the City and its agents and contractors have been paid; the unused portion of the deposit shall be refunded. Should the costs to the City exceed the deposit amount, the Developer hauling the soil shall cease all work operations and deposit additional funds with the City, in an amount determined by the City Engineer, within 10 days of written demand by the City. f. The haul permit shall be subject to revocation or revisions by the City. A copy of the permit shall be available for review on the site at all times. The truck trip counts and yardage hauled shall be tallied SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Ar r ' a v v rr ii Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 35 as the trucks enter the import site. A true copy of the tally sheets shall be delivered to the City Engineer, or his /her designee, at the end of each working day that the hauling occurs. g. The haul operation shall provide traffic control to the satisfaction of the City Engineer. h. Hauling operations shall be conducted only on weekdays (Monday through Friday) and during daylight hours and only between the hours of 9:00 AM and 4:00 PM on school days and between the hours of 8:00 AM and 5:00 PM on non - school days (school holidays or vacation periods). i. Appropriate traffic warning signs and devices and a flagger shall be provided at the entrances to the public way. The flagging operation shall be directed to controlling the entrance of the trucks used to haul the soil on and off the public street. Disruption of traffic on public streets due to the haul operation shall be reduced to the maximum extent practical. j. All portions of the haul route and intersecting streets within 500 feet of the haul route shall be swept continuously during haul operations. No less than two street sweepers shall be in operation over the portions of the haul route within City jurisdiction during haul operations and for 30 minutes after the haul operation hours. k. Haul operations shall be suspended on rain days. The suspension shall continue until soils on the import site have dried sufficiently that the haul truck tires do not pick up the soils. 1. The soil shall be wetted to optimum moisture (ASTM D- 1557) before loading. Each haul truck shall have all soil cleared from surfaces outside the bed before traveling on a public street. The tires of the haul trucks shall be cleaned of adhering soil before traveling on any public street. The soil may be covered by tarps during the haul as an alternative to wetting the soil to optimum moisture. M. On -site haul routes and soil moisture conditioning measures shall be such to eliminate tracking or blowing soil onto public streets or adjoining property from the loading, hauling, dumping or distributing portions of the operation. Onsite operations shall be coordinated to avoid passage of haul trucks over wet soils that might adhere to the tires of the haul units. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc r'' X ^ ) r,'" A -, v .. ti.' .-..*. Resolution No. 2002 - Commercial Planned D vel eopment Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 36 n. The haul permit shall be signed by both the hauling company and the Developer. and shall bind both to the conditions of the permit. 29. All development areas and lots shall be designed and graded so that surface drainage is directed to acceptable locations or natural or improved drainage courses as approved by the City Engineer. Altered drainage methods and patterns onto adjacent properties shall not be allowed without mitigation. 30. ROC, NOx and dust during construction grading shall be suppressed by the following activities: a. The fuel injection of all diesel engines used in construction equipment shall be retarded two degrees from the manufacturer's recommendation. b. All diesel engines used in construction equipment shall use high - pressure injectors. C. All diesel engines used in construction equipment shall use reformulated diesel fuel. d. Construction grading shall be discontinued on days forecasted for first stage ozone alerts (concentration of 0.20 ppm) as indicated at the Ventura County APCD air quality monitoring station closest to the City of Moorpark. Grading and excavation operations shall not resume until the first stage smog alert expires. e. All clearing and grading activities shall cease during periods of high winds (i.e., greater than 15 miles per hour averaged over one hour) to prevent excessive amounts of fugitive dust. f. All material transported off -site shall be either sufficiently watered or securely covered to prevent excessive amounts of dust. g. All active portions of the site shall be either periodically watered or treated with environmentally safe dust suppressants to prevent excessive amounts of dust. h. Facilities shall be constructed and operated in accordance with the Rules and Regulations of the Ventura County Air Pollution Control District. i. Large scale construction vehicles and trucks exiting the project site during the mass grading period shall be required to have tire wash -downs to minimize the dispersion of dust onto local streets. do 4-ti n W- ra SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 37 31. Grading may occur during the rainy season from October 1st to April 15th subject to approval by the City Engineer and timely installation of erosion control facilities. With the exception of work to effectuate best management practices for erosion control, no construction of any description shall occur during said rainy season unless a revised storm water pollution prevention plan that reflects the construction status of the site has been approved by the City Engineer. Erosion control measures shall be in place and functional between October 1st and April 15th. During each year that the project is under construction, revised storm water pollution prevention plans shall be submitted to the City Engineer for review and shall gain the City Engineer's approval no later than September 1st of each year from the start of grading or clearing operations to the time of grading bond release. 32. During site preparation and construction, the contractor shall minimize disturbance of natural groundcover on the project site until such activity is required for grading and construction purposes. During grading operations, the Developer shall employ a full -time superintendent. Upon__City Engineer's determination that the NPDES compliance effort is .... .... _— ..... ..... ...- .. _. ... ...... _­- unsatisfactory, the developer shall designate an NPDES -- ... - . . - -_ _ superintendent who shall have no other duties than NPDES compliance. The superintendent responsible for NPDES _... ........I ......._. ___.._ ..._.... _...... .. -_- compliance shall : .....................for..._. ....... N.. P.. DE.. S...................... e. omplanee......................._ T.. he.... ................_N..P..D.E...S. , gibe pr , -c M—& d . th- reug_h... Pri- d.a..y......... and ......... on- ....all ._.... other ........ d. a.. y. s..- w- he_ n......... t- h. e.... _prebabil-i_t..y ........o..f. ©r-- h- g- he-r-- _ a7n d-- p --r4 eT— to - -t­h e-- s-t­ar­t.- .....e_f -- a- nd- -du r-3 n g moi re- -- _release -ef—N P-D � , r ti ^} c^ i i u c. l l t .°.� i i c�3 terra a- tithar= i... t_ y_ ................_ t.. o..............- h4- r. e.......__...-- pe_ r.. s .o.nn.e_}.._j..............._.-b . n. d............._... _t.he.._..............developer _i..n. ee-n­t- raet s... —r e. n. t ............... eq. u.. ipmee n.t..............a..n.d........ porch. as.. e... ......... m., a.. t-e. r.. 3.. a... 1. 5....... ........t.o.............. the . extent needed te effeetuate Best Management Practiee� E-i -t..y ._.... E n g_i..n.e.e.r........_.o.f ........ a..t_t.e.nd.a..n.ce........... and ............s..a.. t ..i...s f a-e t o_r.y.......... c emp.l..e.t...3.o.n..........o.. f. curses— sai €aeorto -the -Gty- Erginee- -total ing —r�o less t-ha-n -8 h —& - Tr e_� s peeifically te effeetive e siscz acTC rzTC-az rc. caTra eemp 1 et-i e n...........s h. a.. 1 ...T........._b.e..........p.ro v.i..de.d.......... t. o.......... t.. h. e.......... C- 3. t... y.......... E_ n. g.. 1.. u. e. e.. r ........._p.r..i.o..r....... - -t o employment ......_& f.......... t.. h. e........ N. g.. D. E. .S.........s..u.pe..rin-tendent . a. Have full authority and responsibility to attain NPDES .. .... compliance. SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 38 b. Have full authority to hire — personnel, bind the developer in contracts, rent equipment and purchase materials to the extent needed to effectuate BMP's. C. Provide proof to the City Engineer and satisfactory 33. During clearing, grading, earth moving or excavation operations the developer shall maintain regular watering operations to control dust. Additionally, the following measures shall apply: a. Water all site access roads and material excavated or graded on or off -site to prevent excessive amounts of dust. Watering shall occur a minimum of at least two times daily, preferably in the late morning and after the completion of work for the day. Additional watering for dust control shall occur as directed by the City. The grading plan shall indicate the number of water trucks that shall be available for dust control at each phase of grading. b. Cease all clearing, grading, earth moving, or excavation operations during periods of high winds (greater than 15 mph averaged over one hour). The contractor shall maintain contact with the Air Pollution Control District (APCD) meteorologist for current information about average wind speeds. C. Water or securely cover all material transported off - site and on -site to prevent excessive amounts of dust. d. Keep all grading and construction equipment on or near the site, until these activities are completed. e. The area disturbed by clearing, grading, earth moving, or excavation operations shall be minimized to prevent excessive dust generation. f. Wash off heavy -duty construction vehicles before they leave the site. 34. After clearing, grading, earth moving, or excavation operations, and during construction activities, fugitive SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Q° 14"1% 0 r" Resolution No. 2002 - Commercial Planned D vel eopment Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 39 dust emissions shall be controlled using the following procedures: a ehemical stabilizers �nldg- plan -to reduce - -When directed by the City Engineer, the Developer shall take all measures .... - necessary to control wind erosion and its contribution to local particulate levels. b. Periodically, or as directed by the City Engineer, sweep public streets in the vicinity of the site to remove silt (i.e., fine earth material transported from the site by wind, vehicular activities, water runoff, etc.), which may have accumulated from construction activities. 35. During smog season (May - October) the City shall order that construction cease during Stage III alerts to minimize the number of vehicles and equipment operating, lower ozone levels and protect equipment operators from excessive smog levels. The City, at its discretion, may also limit construction during Stage II alerts. 36. Temporary erosion control measures shall be used during the construction process to minimize water quality effects. Specific measures to be applied shall be identified in the project storm water pollution prevention plan. The following water quality assurance techniques shall be included, but not limited to the following, as eleeffteel required by Ventura Countywide Storm Water Quality Management Program, NPDES Permit No. CAS004002: a. Minimize removal of existing vegetation. b. -Pr- aide..._...... ....emp.a.r.ar.y_...........s.e ..l............_eeve_r...... ..._s -ueh­ ...._. a..., s.. e,s.e.ed..l..n.g_�... b �,- -t-e- pProtect exposed soil from wind and rain. C. Incorporate silt fencing, berms, and dikes to protect storm drain inlets and drainage courses. d. Rough grade contours to reduce flow concentrations and velocities.. to the extent possible. e. Divert runoff from graded areas, using straw bale, earth, and sandbag dikes. f. Phase the grading to minimize soil exposure during the October through April rainy season. g. Install sediment traps or basins. SACommunity Development \EveryonelResolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc ,r fy ,� C /vim '�.,.r.l Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 40 h. Maintain and monitor erosion /sediment controls. 37. To minimize the water quality effects of permanent erosion sources, the following design features shall be incorporated into the project - grading plan to the satisfaction of the City Engineer. The features shall comply with Best Management Practices features including, but not limited to the following: _i a. Drainage swales, subsurface drains, slope drains, .......... storm drain inlet /outlet protection, and sediment traps. fib.____ Check dams to reduce flow velocities. ba- s- 1- T3 -s -- -1: -c_._ _ Temporary and permanent vegetation, including grass - lined swales. m:d. Design of drainage courses and storm drain outlets to reduce scour. Stabilized construction entrances. e f. Training in best management practices for every supervisor on the project, including all contractors and their subcontractors. 3 8 T.. 3 e- deweho pe r -s. h..a..}._1. t.I e..._.....p.r ep a- r- a-t... e n- ..o. f...._.._a...........s_t u.d.y........_t. e ld -ess bv�h - re -... str�re en- impacts -an �- �vaT%1 -S't�' this p1--an-; -Sedi ate. n.. t........... y.. i.. e. l.. d. s........... i.. n.__.._ t... h. e_.... _..w.a..t.e.r..sheds..........w - t.. h.. i.. n_._. .... the .........pr.ej.e.e..t. b e-u nd a..r_y..-_..._shall .............be- ..........e. amp. u- t. ed ..............f- e- r- .......... -pre - de ve I- e pmen. t..............a -nd- ..........post.._. _n aeeerd with the Uniferff,_Se,�� .� .�V e- �tTt<«L -c•7 o f �GLT'SIT�rci 1 1. Y �ru�. 1- t -a�Z�e e- emp- heted--.-...- pr- i. o. r .............._ t.. o-.........._. a.. pp.. r. o. v. a._ 1....._...... e_ f...__...... t- he- ----- ..- g- r- a .d..i..}-}g_._ ...... ..p- l,an... Su. eh �}h e�� � -a-s -- are -r=ee- fug =ed_ er- pera��d the + a o 7e- t t t � Cd t-y Eng- i- nee.. r .............._ f. e.. r............... r. e. v.. i. e. w........... ....a.n.}...............s..h..a l.. l........_..... g.. a..i.. n....._.__. t.. h. e............. C ..i..t..,..............E..ng..i nee r_c...s. a- pprova- 1.........pr e.r ......._ t.. o......_ i.. s.. s_ ua.. n. e. e.__... a. f._....... a.. n.. y.._.... g.-r ad.. i- n.g........- p.e..rm.it....,.. 39 -:38. The developer shall prepare a storm water pollution prevention plan to address construction impacts from the project on downstream facilities, environments and watersheds. A qualified Civil Engineer shall prepare this plan. The proposed plan shall also address all relevant NPDES requirements and recommendations for the use of best available technology. ed y } z t engineer -s aJ-l-- be- -T-eq-uned fer a l .........g..r -a de d......_.s 1 e.pe.s........d..u..r i..n.g.........t..h e........p.e.r...i.ed..._....a. f......_.p.e.t..abe r.........1..........t..h re u..g.h..........a..n.d SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc CA-% " n �" " Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 41 o vks- ien- s_ _ ----- _f..er_.......t- h- e...... use o-f vege at ve._.. € l -e-r i..n.g. j.. e.p.a -i a� inn e €... detailed _ e -t-e-r- f t w to r — .....pe 1 ��- i- e- n -..... p even e n e e n -t r e l_..........._..__p r a e t i e.es ....................needed t o ...._............p.r. o-v..i.de............. -best ....................ma-n -a g eme n t pra- eti -ces-: The storm water pollution prevention plan shall be submitted to the City Engineer for review and shall gain the City Engineer's approval prior to issuance of grading permits for mass grading. 4-8:39. The developer shall prepare a storm water pollution prevention plan to address long term operational impacts from the project on downstream facilities, environments and watersheds. A qualified Civil Engineer shall prepare this plan. The proposed plan shall also address all relevant NPDES requirements, maintenance measures, estimated life spans of best management practices facilities, operational recommendations and recommendations for specific best management practices technology. The use of permanent dense ground cover planting approved by the City Engineer shall be required for all graded slopes. Methods of protecting the planted slopes from damage shall be included. Proposed management efforts during the lifetime of the project shall include best available technology. The avoidance of the use ......... of Mmechanical stormwater treatment facilities such as .............................. ....... clarifiers, separators, filters, absorbents, adsorbents or similar patented devices shaT1 ---Fre�be �e­dis strong -y encouraged. Should t . -- - -- _. the Developer shall provide a vehicle to permanently .... _ _ ..... .... indemnify the City from all liability or costs that it may -- - -.. incur through use or maintenance_ failure. The use of biological filtering, bio- remediation, infiltration of prefiltered storm water and similar measures that operate without annual maintenance intervention, that are failsafe, that, when maintenance is needed, will present the need for maintenance in an obvious fashion and which will be maintainable in a cost effective and non - disruptive fashion is required. The storm water pollution prevention plan shall be submitted to the City Engineer for review and shall gain the City Engineer's approval prior to issuance of grading permits for mass grading. 40. The following mitigation measures shall be implemented during all construction activities throughout build out of the project to minimize the impacts of project- related noise in the vicinity of the proposed project site: r"A.,,�. SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc C 1.1' Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 42 a. Construction activities shall be limited to between the following hours: a) 7:00 a.m. to 7 p.m. Monday through Friday, and b) 9:00 a.m. to 6:00 p.m. Saturday. Construction work on Saturdays shall require pre - approval by the City Engineer and payment of a premium for City inspection services and may be further restricted or prohibited should the City receive complaints from adjacent property owners. No construction work shall be done on Sundays and City observed holidays pursuant to Section 15.26.010 of the Municipal Code. b. Truck noise from hauling operations shall be minimizes through establishing hauling routes that avoid residential areas and requiring that "Jake Brakes" not be used along the haul route within the City. The hauling plan shall be identified as part of the grading plan and shall be approved by the City Engineer. C. The Developer shall ensure that construction equipment is fitted with modern sound - reduction equipment. d. Stationary noise sources that exceed 70 dBA of continuous noise generation (at 50 feet) shall be shielded with temporary barriers if existing residences are within 350 feet of the noise source. e. Designated parking areas for construction worker vehicles and for materials storage and assembly shall be provided. These areas shall be set back as far as possible from or otherwise shielded from existing surrounding rural residential neighborhoods. f. Property owners and residents located within 600 feet of the project site, shall be notified in writing on a monthly basis of construction schedules involving major grading, including when clearing and grading is to begin. The project developer shall notify adjacent residents and property owners by Certified Mail - Return Receipt Requested of the starting date for removal of vegetation and commencement of site grading. The content of this required communication shall be approved by the City Engineer in advance of its mailing and the return receipts, evidencing United States mail delivery, shall be provided to the Engineering Department. 41. The Developer shall submit to the City of Moorpark for review and approval, a rough grading plan, consistent with the approved Tentative Map, prepared by a California Registered Civil Engineer, shall enter into an agreement A*N lri) r� SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc E k, v Resolution No. 2002 - Commercial Planned Development Permit No. 2001-01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 43 with the City of Moorpark to complete public improvements and shall post sufficient surety guaranteeing the construction of all improvements. 42. The final grading plan shall meet all UBC and City of Moorpark standards including slope setback requirements at lot lines, streets and adjacent to offsite lots. 43. Concurrent with submittal of the rough grading plan a Storm Water Pollution Prevention Plan shall be submitted to the City for review and approval by the City Engineer. The design shall include measures for irrigation and hydro seeding on all graded areas s otherwise appre-vedwhen required by the City Engineer. Reclaimed water shall be used for dust control during grading, if available from Ventura County Waterworks District No. 1. 44. The entire site shall be graded to within 0.25 feet of ultimate grade at the same time. Pads shall be graded, planted and landscaped to the satisfaction of the Community Development Director and City Engineer. '11'effiperary grad-ing partially and .an -Y of .... exi-sting - -na-t-ural-- due--- -te eei-i-s t-ri:i-e-tien-- ---aetivity.; These.- mease-res s-hall apply to a i:ns or i:s antieipa n a-I ter E�--eertd-i-tien -f o-r a per-ied &-f—t i-me—g-r e a t &-r-- --t han—t-h-l-r ty the -raiia-y--s-e-a sen twee e—m 45. The maximum gradient for any slope shall not exceed a 2:1 slope. 46. All permanently graded slopes shall be p 1 ant ed---w-i-t-h-i-n--3-G days--e-� with groundcover, trees and shrubs that shall stabilize slopes and minimize erosion. The ---shall- be or alternative measures to the . .... .. . ..... . ...... satisfaction of the Community Development Director and the City Engineer. 47. So as to reduce debris from entering sidewalk and streets, the approved grading plan shall show a slough wall, approximately 18 inches high, with curb outlet drainage to be constructed behind the back of the sidewalk where slopes exceeding 4 feet in height are adjacent to sidewalk. The Developer shall use the City's standard slough wall detail during the design and construction. The City Engineer and SACommunity Development\Everyone\Resolutions and Conditions\cc020320 reso-cond CPD 01-01 Zelman rev.doc , 4—, -i r- C 1,,� 1.� �_, %.0 9 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 44 Community Development Director shall approve all material for the construction of the wall. 48. Backfill of any pipe or conduit shall be in 4" fully compacted layers unless otherwise specified by the City Engineer. 49. Soil testing for trench compaction shall be performed on all trenching and shall be done not less than once every 2 feet of lift and 100 lineal feet of trench excavation. 50. Observe a 15 -mile per hour speed limit for the construction area. Geotechnical /Geology Conditions: 51. The Developer shall submit to the City of Moorpark for review and approval, a detailed Geotechnical Engineering report certified by a California Registered Civil Engineer. The geotechnical engineering report shall include an investigation with regard to liquefaction, expansive soils, and seismic safety. The Developer shall also provide a report that discusses the contents of the soils as to the presence or absence of any hazardous waste or other contaminants in the soils. Note: Review of the geotechnical engineering report(s), by the City's Geotechnical Engineer, shall be required. The Developer shall reimburse the City for all costs including the City's administrative fee for this review. 52. All recommendations included in the approved geotechnical engineering report shall be implemented during project design, grading, and construction in accordance with the approved project. The City's geotechnical consultant shall review all plans for conformance with the soils engineer's recommendations. Prior to the commencement of grading plan check, the Developer's geotechnical engineer shall sign the plans confirming that the grading plans incorporate the recommendations of the approved soils report(s). Street Requirements: 53. The Developer shall submit to the City of Moorpark for review and approval, plans for street improvements as shown on the tentative map, those required by these conditions and full width on and off site improvements to the street which lays on the southerly line of the development, from Miller Parkway to a point approximately 400 feet east of Miller Parkway. The street improvement plans shall be prepared by a California Registered Civil Engineer and the Developer shall enter into an agreement with the City of Moorpark to SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc rW FN -)r"` C V' V L' � Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 45 complete public improvements and shall post sufficient surety guaranteeing the construction of all improvements. Public streets shall conform to City of Moorpark requirements or the California Department of Transportation Standards (most recent version), as deemed applicable and including all applicable ADA requirements. 54. The street right -of -way improvements shall include adequate pavement for vehicle turnouts into the project, controlled access exiting the project, in addition to concrete curb and gutter, parkways, new streetlights, and street signing to the satisfaction of the City Engineer. The City Engineer and the Community Development Director shall approve all driveway sizes, locations and configurations. The Developer shall acquire and dedicate any additional right -of -way necessary to make all of the required improvements. 55. All streets shall conform to the design requirements of the Ventura County Road Standards (most recent revision), unless noted otherwise in these conditions of approval. The street Improvements shall be to the satisfaction of the City Engineer and as follows: a. Miller Parkway (from a point 100' south of the extension of the south line of the project to the south right- of -wav line of Los Anqeles Avenue) i. Miller Parkway approaching New Los Angeles Avenue: The existing raised center median shall remain and Developer shall maintain existing widths of all lanes, sidewalks and parkways. 1r-ev e'e feic twe 2- feet wide left- e,n,,res, ene 12 feetee lane, vr��F t wide bike - �n- e— a-ic- a 9-feet d i�e Provide an 11� -inch thick asphalt rubber hot mix overlay. The center medians shall be trimmed back, if necessary, to accommodate the ADA ramp alignments. ii. Miller Parkway at the intersection with the southerly access roadway (herein_ designated as "A" Street): This intersection shall be fully signalized and all curb - return radii and raised medians shall accommodate turning requirements for a California semi trailer truck. The extent of improvements along "A" Street, in order to restrict vehicular ingress and egress movements, shall be coordinated with the development of the parcel southerly of this project. Construct loop SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc ((�� I" ��, C Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 46 detector circuits and activate "A" Street signals to the satisfaction of the City Engineer. iii. For ingress and egress at the driveway between "A" Street and New Los Angeles Avenue: The Developer shall provide 12 -feet wide travel right in and right out only lanes. b. New Los Angeles Avenue: i. The Developer shall submit to Caltrans for review and approval, street improvement plans prepared by a California Registered Civil Engineer and shall post sufficient surety guaranteeing the construction of the improvements. Concurrent submittals shall be made to the City Engineer for review. A copy of all final approved Caltrans permits shall be forwarded to the City Engineer. An encroachment permit shall be obtained from Caltrans prior to construction of any proposed roadway or other improvements within their right - of -way. Any additional right -of -way required to implement the approved design for this work in their right -of -way, including slope easements for future grading, shall be acquired by the Developer and dedicated to the State in a manner acceptable to Caltrans and the City Engineer. All required dedications shall be illustrated on the Final Map. Proof of encroachment or other non -City permits and bonds shall be provided to the City Engineer prior to the start of any grading or construction activities. ii. New Los Angeles Avenue along the project boundary: The Developer shall provide a signalized intersection at the northerly entrance to the project site and provide plans and permits approved by Caltrans. The left turn pocket into the project shall be a minimum of L6-9 235 feet Deng or longer if approved by Caltrans plus appropriate transitions. iii. New Los Angeles Avenue Eastbound Lanes along the project boundary: The Developer shall provide plans and permits approved by Caltrans for improvements to New Los Angeles Avenue eastbound lanes along the project boundary. The plans shall provide for four 12 -feet wide eastbound lanes to 250 feet east of the easterly curb return of New Los Angeles Avenue and the driveway entrance into SACommunity Development\EveryonelResolutions and Conditionkc 020320 reso -cond CPD 01 -01 Zelman rev.doc At .n. n ,r, C �, ras Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 47 the project from Los Angeles Avenue with a 90 to 1 taper east of that point, one 8 -feet wide bike lane and one 12 -feet wide deceleration lane into the project entrance, which shall be 460 feet long plus appropriate transitions. Lane widths shall also include such additional widths as may be appropriate or required by City and Caltrans. iv. New Los Angeles Avenue Westbound Lanes along the project boundary: The Developer shall provide plans and permits approved by Caltrans. The plans shall provide for three 12 -feet wide through lanes, twe one 12 -feet wide left turn lane -s- into the development driveway on New Los Angeles Avenue and one 8 -feet wide bike lane adjacent to through lanes and 4 -feet wide adjacent to turn lane. The median shall be 12 feet minimum in width with no less than 28 feet in width shadowing the left turn pockets. At the intersection with Science Drive /Miller Parkway, Developer shall provide ene two 12 -feet wide right turn only lane and reconstruct interfering portions of existing improvements as is necessary. Lane widths shall also include such additional widths as may be appropriate or required by City and Caltrans. C. "A" Street: i. "A" Street shall be a minimum of 52 feet in width and two 12 -feet wide travel lanes shall be provided in each direction. A raised median with a minimum width of 4 feet and a 12 -feet wide shadow for the left turn lane shall be provided along the portion of "A" Street to be constructed by the developer. Construction of "A" Street will extend a minimum of -5400 feet into the site from the centerline of Miller Parkway to the satisfaction of the City Engineer and Fire Protection District. d. Driveway Entrances into the Project: i. All proposed project entrances shall be aligned as near to perpendicular to the project boundary lines as possible. Where this is not possible, the sum of the differences of the curb return delta angles from 90 degrees, shall not exceed 10 degrees. SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 48 ii. All curb return radii shall accommodate turning requirements for a California semi trailer truck. iii. The northerly entrance at New Los Angeles Avenue shall provide for two 12 -feet wide entrance lanes, two 12 -feet wide left turn egress lanes, one 12- feet wide right turn only lane and a -1-94 -feet wide median from New Los Angeles Avenue to a point approximately 200 feet to the south. iv. The access driveway connection to "A" Street southwest of Building A shall be completed to the satisfaction of the City Engineer. V. The driveway entrance at the driveway between "A" Street and New Los Angeles Avenue shall be a minimum of 30 feet wide and provide two 12 -feet wide travel lanes and a minimum 4 -foot wide median. shall lee eenst-Lc�aeteel te lane shall , b e ee i=ist-r-ue t e --y -i=efft Miller Parkway. The �aiseel i en na' l , eic pariE this dr; °rewa -1, Curb return radii shall be 45 -feet. e. All Streets: The structural section for all public streets shall be designed for a 50 -year life. The top asphalt course of all newly constructed public streets shall consist of no less than 1 1-� inch of asphalt rubber hot mix. 56. Street lights shall be provided on the improvement plans per Ventura County Standards and as approved by the City Engineer. The Developer shall pay all energy costs associated with public street lighting for a period of one year from the acceptance of the street improvements. 57. In accordance with Business and Professions Code 8771, the street improvement plans shall provide for a surveyors statement on the plans certifying that all recorded monuments in the construction area have been located and tied out or shall be protected in place during construction. 58. The Developer shall submit wall and landscaping plans showing that provisions have been taken to provide for and maintain proper sight distances. The plans shall be required with the site grading plans for the review by, and to the satisfaction of the City Engineer. SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 49 59. Monuments shall meet the City of Moorpark, County of Ventura Standards and shall be to the satisfaction of the City Engineer. All street centerline intersections shall be monumented. 60. Pedestrian facilities shall meet all City and ADA requirements, and shall be safe and visible from vehicle and pedestrian traffic along all streets. 61. The Developer shall dedicate vehicular access rights to the City of Moorpark along New Los Angeles Avenue and Miller Parkway. 62. Prior to recordation of final maps, proposed street names shall be submitted to the Fire District's Communications Center for review and approval. Street name signs shall be installed in conjunction with the road improvements. The type of sign shall be in accordance with Plate F -4 of the Ventura County Road Standards. Mitigation of Traffic Impacts: 63. Prior to the issuance of a Zoning permit, the Developer shall pay consistent with the Final EIR for Specific Plan or the formula in E Zoning Clearance for building permit fee is greater. Clearance for building the City a TSM Fee, the Carlsberg Amended !ffect at the time the is requested, whichever 64. Developer shall participate in intersection improvements for Los Angeles Avenue /Spring Road. anel el Spring „'i"'nh Slice t . The level of participation shall be to the t-lsf enter requirements of the City Council Resolution No. 94 -1061 of the pity Engineer. Prior to final map approval, a traffic report shall be provided by the Developer that shall determine the extent of the impact to these intersections. 65. As a condition of the issuance of a building permit for each commercial use, the developer shall be required to pay City the Tierra Rejada /Spring Road Area of Contribution (AOC) Fee. The AOC Fee shall be the dollar amount in effect at the time of the payment of the fee. Institutional uses shall pay on the same basis as commercial uses, except that institutional uses which are exempt from secured property taxes shall be exempt from the fee. Drainage Requirements: 66. The Developer shall submit to the City of Moorpark for review and approval, drainage plans; hydrologic and hydraulic calculations prepared by a California Registered Civil Engineer; shall enter into an agreement with the City ,� �r** � sN �r- SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C" °' " 0 .. J Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 50 of Moorpark to complete public improvements and shall post sufficient surety guaranteeing the construction of all improvements. The plans shall depict all on -site and off - site drainage structures required by the City. The drainage plans and calculations shall demonstrate that the following conditions shall be satisfied before and after development: a. Quantities of water, water flow rates, major watercourses, drainage areas and patterns, diversions, collection systems, flood hazard areas, sumps, sump locations, detention facilities, and drainage courses. Hydrology shall be per the current Ventura County Flood Control Standards except as follows: i. All storm drains shall carry a 50 -year frequency storm; ii. All catch basins shall carry a 50 -year storm; iii. All catch basins in sized such that depth equal the depth of the t sump condition shall be of water at intake shall approach flows; iv. All culverts shall carry a 100 -year frequency storm. b. "Passive" Best Management Practices drainage facilities shall be provided such that surface flows are intercepted and treated on the surface over biofilters (grassy swales), infiltration areas and other similar solutions. elar ; er - ",ate able: C. Under a 50 -year frequency storm collector streets shall have a minimum of one dry travel lane in each direction. d. Drainage to adjacent parcels or the Public Right -of -Way shall not be increased or concentrated by this development. All drainage measures necessary to mitigate storm water flows including onsite detention shall be provided to the satisfaction of the City Engineer. e. Drainage grates shall not be used in any public right - of -way, private right -of -way or in any location accessible to pedestrians. f. All flows that have gone through flow attenuation and clarification by use of acceptable BMP systems and are flowing within brow ditches, ribbon gutters, storm drain channels, area drains and similar devices shall be deposited directly into the storm drain system and SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C '" 4-- ""r r% Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 51 shall be restricted from entering streets. If necessary, the storm drain system shall be extended to accept these flows.- Both storm drains and easements outside the public right -of -way shall be privately maintained. Drainage for the development shall be designed and installed with all necessary appurtenances to safely contain and convey storm flows to their final point of discharge, subject to review and approval of the City Engineer. Downstream storm drain systems may lack capacity. Developer shall demonstrate, to the satisfaction of the City Engineer, downstream facilities shall not be adversely impacted. g. Developer shall demonstrate that developed storm water runoff shall not exceed pre- developed runoff. Gs­i-te ele entien- -­fae!-1Tt � 67. The Developer shall demonstrate for each building pad area that the following restrictions and protections shall be put in place to the satisfaction of the City Engineer: a. Adequate protection from a 100 -year frequency storm. b. Feasible access during a 50 -year frequency storm. C. Hydrology calculations shall be per current Ventura County Flood Control Standards. 68. Development shall be undertaken in accordance with conditions and requirements of the Ventura Countywide Storm water Quality Management Program, NPDES Permit No. CAS004002. T All en site —a n el e f f sit e —rite icffi —` l i-cri n err l t s, d h e h e I t eentirteeed eLc emis4=-ing, shall be l b„l e,a Den''t Diamp Drains }!' T r rvyv 69. Landscaped areas shall be designed with efficient irrigation to reduce runoff and promote surface filtration and minimize the use of fertilizers and pesticides, which can contribute to urban runoff pollution. Parking and associated drive areas with 5 or more spaces shall be designed to minimize degradation of storm water quality. Best Management Practices landscaped areas for infiltration and biological remediation or approved equals, shall be installed to intercept and effectively prohibit pollutants from discharging to the storm drain system. The design shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc �/� % '� °` -0 V l.rvv as'� s Resolution No. 2002 - Commercial Planned D vel eopment Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc Page 52 70. All structures proposed within the 100 -year flood zone shall be elevated at least one foot above the 100 -year flood level. 71. The Developer shall provide for all necessary on -site and off -site storm drain facilities required by the City to accommodate upstream and on -site flows. Facilities, as conceptually approved by the City, shall be delineated on the final drainage plans. Either on -site detention basins or storm water acceptance deeds from off -site property owners shall be specified and provided on the plans. 72. The Developer shall demonstrate and certify to the satisfaction of the City Engineer that all existing storm drain culverts within the site shall perform in an acceptable manner based on their intended design and the proposed increase /decrease of loading conditions, introduction of surface water within subsurface areas that may affect the culvert and proposed construction. This especially includes cast -in -place concrete pipe (CIPP). 73. The Developer shall provide engineering reports that existing detention and other storm drain facilities that were previously designed to include this site meet current requirements. 74. Prior to approval of plans for NPDES Facilities, the Developer shall provide to the satisfaction of the City Engineer, E-engineering and geotechnical reports shall be to prove, t-e the of the _ Gity E n r that all 'passive" NPDES facilities meet their intended use and design. These facilities shall meet the minimum requirements relating to water retention and clarification. 75. The design of the storm drain system shall provide for adequate width easements for future maintenance and reconstruction of facilities particularly those facilities that are deeper than 8 feet. In addition all facilities shall have all - weather vehicular access. This design shall be to the satisfaction of the City Engineer. National Pollutant Discharge Elimination System (NPDES) Requirements: 76. Prior to the issuance of any construction/ grading permit and /or the commencement of any clearing, grading or excavation, the Developer shall submit a Storm Water Pollution Control Plan (SWPCP) to the satisfaction of the City Engineer. .erw s- , S:1Community Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc c %� +. v Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 53 77. The SWPCP shall be developed and implemented in accordance with requirements of the Ventura Countywide Storm Water Quality Management Program, NPDES Permit No. CAS004002. 78. The SWPCP shall identify potential pollutant sources that may affect the quality of discharges to storm water and shall include the design and placement of recommended Best Management Practices (BMPs) to effectively prohibit the entry of pollutants from the construction site into the storm drain system. 79. Improvement plans shall note that the contractor shall comply to the "California Storm Water Best Management Practice Handbooks ". 80. Prior to the issuance of any construction /grading permit and /or the commencement of any clearing, grading or excavation, the Developer shall also submit a Notice of Intent (NOI) to the California State Water Resources Control Board, Storm Water Permit Unit in accordance with the NPDES Construction General Permit (No. CASQ00002): Waste Discharge Requirements for Discharges of Storm Water Runoff Associated with Construction Activities) . The Developer shall comply with all requirements of this General Permit including preparation of a Storm Water Pollution Prevention Plan ( SWPPP) . 81. The Developer shall obtain a permit from the State Water Resources Control Board for "All storm water discharges associated with a construction activity where clearing, grading, and excavation results in land disturbances of five or more acres." The Developer shall submit a copy of the Notice of Intent (NOI) to the City Engineers office as proof of permit application. 82. The Developer shall also comply with NPDES objectives as outlined in the "Storm Water Pollution Control Guidelines for Construction Sites." 83. Prior to Final Map approval, Developer shall provide facilities to comply with NPDES requirements. Runoff from developed areas shall be diverted to detention basins, "passive- devices" or other passive Best Management Practices (BMP's) to the satisfaction of the City Engineer. A California registered civil engineer shall propose and design these devices as part of the drainage improvement plans for the project. Provisions shall be made by the Developer to provide for maintenance in perpetuity. 84. Prior to City issuance of the initial grading permit, the Developer shall obtain all necessary NPDES related permits. SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc 're ,n n+,- Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 54 The grading permits issued for the development shall require Developer to provide schedules and procedures for onsite maintenance of earthmoving and other heavy equipment and documentation of proper disposal of used oil and other lubricants. The onsite maintenance of all equipment that can be performed offsite shall not be allowed. 85. The project construction plans shall state that the Developer shall comply with the "California Storm Water Best Management Practice Handbooks" - Best Management Practices (BMPs) applicable to the development and to the satisfaction of the City Engineer. Said requirements shall include the following: a. All onsite storm drain inlets shall be labeled "Don't Dump Drains to Arroyo ". b. No outdoor vehicle maintenance shall be allowed. C. The entire project site and any off -site improvement areas shall be maintenance free of litter and debris. d. All onsite storm drains shall be cleaned, using approved methods, at least twice a year, once immediately prior to October 1, the rainy season, and once in January. Water flushing is not an approved method for cleaning. e. All sidewalks, walkways, and parking areas shall be swept regularly to prevent the accumulation of litter and debris from entering the storm drain. No cleaning agent shall be discharged into a storm drain system. If any cleaning agent or degreaser is used, wash water shall not be discharged to the storm drain but shall be discharged to the sanitary sewer. Discharges to the sanitary sewer are subject to the review and approval of the County Waterworks District No. 1. f. The City shall require that "passive" devices and BMP's be used to comply with NPDES water quality requirements. The Developer shall provide the City with a Maintenance Program for such devices. The CC &R's shall include a requirement that the Developer /HOA shall maintain, in perpetuity, such devices in a manner consistent with specific requirements to be detailed within the Maintenance Program. 86. The underground sediment removal system shown on the section labeled "underground NPDES Detail" and on the plan view of the tentative map shall be relocated to prevent soil moisture increase at or near existing storm drains. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc If � -'-a " 4I' 'ti 4' Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 55 Utilities: 87. Utilities, facilities and services for CPD 2001 -01 shall be extended and /or constructed in conjunction with its phased development by the Developer as the project proceeds. Any work within the City right -of -way shall require an encroachment permit. 88. All existing, relocated and new utilities shall be placed underground. Acquisition of Easements and Right of Way: 89. Any right -of -way acquisition necessary to complete the required improvements shall be acquired by the Developer at his /her expense. If any of the improvements which the Developer is required to construct or install are to be constructed or installed upon land in which the Developer does not have title or interest sufficient for such purposes, the Developer shall do all of the following at least 60 days prior to the filing of any Phase of the Final Map for approval pursuant to Governmental Code Section 66457. a. Notify the City of Moorpark (hereinafter "City ") in writing that the Developer wishes the City to acquire an interest in the land, which is sufficient for the purposes as provided in Governmental Code Section 66462.5. b. Upon written direction of the City supply the City with. ii. A legal description of the interest to be acquired. iii. A map or diagram of the interest to be acquired sufficient to satisfy the requirements of subdivision (e) of Section 1250.310 of the Code of Civil procedure. iv. A current appraisal report prepared by an appraiser approved by the City which expresses an opinion as to the fair market value of the interest to be acquired. V. A current Litigation Guarantee Report. C. Enter into an agreement with the City, guaranteed by such cash deposits or other security as the City may require, pursuant to which the Developer shall pay all of the City's cost (including, without limitation, SACommunity Development \Everyone \Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 56 attorney's fees and overhead expenses) of acquiring such an interest in the land. Additional Prior To Final Map Conditions: 90. All areas to be maintained in common shall be incorporated into a common owner's organization as determined acceptable by the City. 91. Prior to recordation of the Final Map, the Developer shall prepare an agreement which indemnifies and holds harmless the City of Moorpark and its agents from future claims which may result from any landslide, subsidence or other adverse geologic conditions that may occur at this site. Prior To Zoning Clearance For Grading Conditions: 92. All conditions required prior to Zoning Clearance Approval shall be complied with. 93. Developer shall obtain approval from the Planning and Engineering Department for all structures and walls in excess of 6 feet in height. 94. The Developer shall post sufficient surety guaranteeing completion of all improvements (i.e., grading, street improvements, storm drain improvements, landscaping, fencing, bridges, etc.) or which require removal (i.e., access ways, temporary debris basins, etc.) in a form acceptable to the City. The surety shall include provisions for all site improvements within the development and other off -site improvements required by the conditions as described herein. Prior To Zoning Clearance For Building Permit Conditions: 95. As- Graded geotechnical report and rough grading certification shall be submitted to and approved by the City Engineer and Geotechnical Engineer. 96. Prior to Zoning Clearance, the Developer shall make a special contribution to the City representing the Developer's pro -rata share of the cost of improvements at Los Angeles Avenue /Moorpark Avenue ($165,000) . The actual contribution (pro -rata share shall be based upon the additional traffic added to the intersection. The Developer's traffic engineer shall provide the City Engineer a "Fair Share Analysis" of the projects added traffic for calculation of the pro -rata ( "fair share ") amount. Prior To Zoning Clearance For Occupancy Conditions: ir` n0'an) ►^t r,, SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C `''e " ',, " w Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 57 97. A final grading certification shall be submitted to and approved by the City Engineer. 98. All permanent NPDES Best Management Practices facilities shall be operational. Prior To Acceptance Of Public Improvements And Bond Exoneration Conditions: 99. Reproducible centerline tie sheets shall be submitted to the City Engineer's office. 100. The Developer shall file for a time extension with the City Engineer's office at least six weeks in advance of expiration of the agreement to construct subdivision improvements. The fees required shall be in conformance with the applicable ordinance section. 101. All surety guaranteeing the public improvements shall remain in place for one year following acceptance by the City. Any surety that is in effect three years after Zoning Clearance approval or issuance of the first building permit shall be increased an amount equal to or greater than the consumers price index (Los Angeles /Long Beach SMSA) for a period since original issuance of the surety and shall be increased in like manner each year thereafter. 102. Original `gas built" plans shall be certified by the Developer's civil engineer and submitted with two sets of blue prints to the City Engineer's office. Although grading plans may have been submitted for checking and construction on sheets larger than 22" X 36 ", they must be resubmitted as "as built" in a series of 22" X 36" mylars (made with proper overlaps) with a title block on each sheet. Submission of "as built" plans is required before a final inspection shall be scheduled. Electronic files shall be submitted for all improvement plans in a format to the satisfaction of the City Engineer. In addition, Developer shall provide an electronic file update on the City's Master Base Map electronic file, incorporating all storm drainage, water and sewer mains, lines and appurtenances and any other utility facility available for this project. Monitoring 103. The Developer shall certify to the satisfaction of the City Engineer that the recommendations in the reports are adhered to prior to the issuance of a grading permit. 104. Prior to Zoning Clearance and /or occupancy, the Department of Community Development and the City Engineer shall ensure that the conditions have been satisfied. SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 58 105. The following shall be included in the requirements for the permitted use of the property. The City shall periodically review the site for conformance. Repeated violations of these requirements shall be cause of revocation of the permit use. a. All property areas shall be maintained free of litter /debris. b. All on -site storm drains shall be cleaned at least twice a year, once immediately prior to October 1st (the rainy season) and once in January. Additional cleaning may be required by the City Engineer. C. Parking lots and drive- throughs shall be maintained free of litter /debris. Sidewalks, parking lots and drive - troughs shall be swept regularly to prevent the accumulation of litter and debris. When swept or washed, debris shall be trapped and collected to prevent entry to the storm drain system. No cleaning agent shall be discharged to the storm drain. If any cleaning agent or degreaser is used, wash water shall not discharge to the storm drains; wash water shall be collected and discharged to the sanitary sewer. Discharges to the sanitary sewer are subject to the review, approval, and conditions of the wastewater treatment plant receiving the discharge. d. All exterior metal building surfaces, including roofing, shall be coated or sealed with rust inhibitive paint to prevent corrosion and release of metal contaminants into the storm drain system. e. Landscaping shall be properly maintained with efficient irrigation to reduce runoff and promote surface filtration and minimize the use of fertilizers and pesticides which can contribute to urban runoff pollution. f. Trash enclosures and /or recycling area(s) shall be covered. All litter /waste material shall be kept in leak proof containers. The area shall be paved with impermeable material. No other area shall drain onto these areas including rainwater. There shall be no drain connected from the trash enclosure area to the storm drain system. However, the drain from the trash enclosure shall be connected to the sanitary sewer and have an automatic seal that shall preclude any escape of gases or liquids from the sewer connection. On -site Improvement Conditions: 1'� .1 ►�• SACommunit DevelopmentlEveryone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc '"` Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 59 106. On -site private streets, aisles, parking areas, curb, gutter sidewalk, drainage facilities and all other civil facilities shall be designed and constructed in accordance with the requirements for public streets and public facilities. Grading and Improvement Construction Prior to Recording Final Map: 107. Developer, at its sole cost and expense, may construct those improvements related to grading, storm drains, water, streets, landscaping, erosion and sedimentation control, sewer, and dry utilities shown on the approved Plans (hereinafter referenced as "Improvements "). Developer shall conform to all conditions of grading and construction (prior to and during) as approved with VTTM 5321 and this Agreement. The extent of improvements for, and the boundary of, the Project shall be subject to the review and written approval of the City Engineer and the Community Development Director. The improvement requirements are described as follows: a. Grading (as shown on drawing numbers to be determined) b. Erosion control measures (as shown on drawing numbers to be determined) as well as all other best management plan measures that are, or may be, required under the requirements of the Ventura County Municipal Storm Water NPDES Permit (Board Order No. 00 -108; NPDES Permit No. CAS004002) C. Street Improvement Plans sheets (as shown on drawing numbers to be determined). d. Storm drain plans (as shown on drawing numbers to be determined). e. Completion of: i. The grading and improvements (as shown on drawing numbers to be determined) ii. The conditions of approval of Vesting Tentative Tract Map No. 5321. iii. The requirements and conditions of all other city, County, State and all other public or private agency approvals and permits that pertain to said tract. 108. No clearing, grading, erosion control or installation of temporary or permanent irrigation, landscape, hardscape or related structures or construction of improvements of sewer, water, storm drain, streets, or dry utilities shall occur SACommuni Develo ment\Eve one\Resolutions and Conditions \cc 020320 reso -cond CPD 01 -01 Zelman rev.doc %., tY P ry �.: Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 60 until the City Engineer and the Community Development Director provide written concurrence that all requirements have been fulfilled for the phase of construction under consideration. 109. Developer shall pay all plan check and inspection fees, case processing fees and deposits per the City's fee /deposit schedule in effect at the time that review is provided by the City. Developer shall also process and obtain City, County, State and all other public or private agency approvals and permits for any work to be performed within their respective properties or areas of interest. City approval of the Plans does not warrant that other public agency requirements or standards have been met. It is the Developer's responsibility to satisfy all requirements of, and to obtain the written approval for each phase from all public agencies having jurisdiction and to provide verification to the City Engineer and the Community Development Director of such prior to commencement of the work allowed by this Agreement. Chancres In Plans for Early Grading and Improvement Construction: 110. All the Improvements shall be constructed in accordance with the Plans as noted previously on these conditions, all applicable City standards and regulations, all applicable conditions required for VTTM 5321 and all accepted construction practices, as determined by the City Engineer, without exception. Developer warrants that the Plans, as originally submitted by Developer, accomplish the work covered by this Agreement. Developer shall complete all work performed under this Agreement in accordance with the Plans. 111. Should the Plans prove to be inadequate in any respect, as determined by City in its sole discretion, then Developer shall make such changes as are necessary to ensure, to the satisfaction of the City Engineer, that such Improvements are performed in accordance with said City standards and regulations in effect at the time of construction of the improvements of VTTM 5321, said accepted construction practices, and approved Conditions of VTTM 5321. Surety Bonds: 112. Prior to commencement of Agreement, Developer steal sufficient bonds, executed transact business in the approved by City and with any phase of work under this 1 furnish to City valid and by a corporation authorized to State of California on forms Developer as principal, for the SACommunity Development \Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C �i $--A 1� j Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 61 completion and maintenance of the Improvements in accordance with this Agreement. The Developer shall file with the City, security for the faithful performance of the Improvements to be constructed by Developer and separate security (except for grading and monuments) for payment of laborers and materialsmen who furnish labor or materials to those improvements. Each security shall be good and sufficient on forms approved by the City. Should any surety become insufficient in the opinion of the City, Developer shall increase said surety, in an amount satisfactory to City, within ten (10) days after receiving written notice from City, which notice can be given at any time by City. 113. without notice and until exonerated by the City Council, each surety shall be renewed on a yearly basis and shall be increased in an amount equivalent to the increase, if any, in the Consumer Price Index - All Urban Consumers - Greater Los Angeles Area for the twelve (12) months that end three (3) months prior to the month in which the bond is renewed. All of the obligations of Developer under this Agreement shall be met to the satisfaction of City prior to exoneration of all of the bonds. All premiums and costs related to provision of the bonds required by this Agreement shall be the responsibility of Developer. Time for Completion: 114. Developer shall complete the Improvements no later than one year after start of work. All Improvements shall be completed to City's satisfaction prior to City acceptance and reduction /exoneration of sureties. All Improvements shall be completed to the City's satisfaction prior to City acceptance and reduction /exoneration of sureties. Final Inspection: 115. The City Engineer or his /her duly authorized representative, upon request of Developer, shall inspect the Improvements. As the City determines Improvements have been constructed in accordance with the provisions of this Agreement, City shall accept the Improvements as complete. 116. Developer agrees to pay for all inspection services performed on behalf of City and for the consulting soils engineer and geologist hired by the City. Developer agrees that no final inspection will be made by the City Engineer until City receives full payment for all related City inspection services, consulting soils engineer and geologist services together with the cost of the time incurred by the O't ,? r9 SACommunity DevelopmentlEveryone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 62 City Engineer, City Attorney, Public Works Director, and other City staff in connection therewith. Protection Of Project Site: 117. At all times during the Developer shall take all necessary to limit access to only and to protect the site and protect all public and debris and damage. construction of Improvements, such precautions as may be the site to authorized persons from all members of the public adjacent private property from Guarantee Of Improvements: 118. Developer shall guarantee against defective plans, labor and materials for a period of one year following City acceptance of the Improvements as complete. 119. In the event any of the Improvements are determined to be defective within the time provided herein, Developer shall repair, replace, or reconstruct the defect without delay and without cost or expense to City and shall pay all City costs for plan check, inspection and the City's Administrative Costs related to this requirement within thirty (30) days after receipt of City's invoice. Should Developer fail to act promptly or in accordance with the requirements of this paragraph, or should the exigencies of the situation require that repair, replacement or reconstruction work be performed before Developer can be notified, City may, at its option, make or cause to be made the necessary repair, replacement or reconstruction. Developer and its surety shall be obligated to pay City for the actual cost of such work together with the City's Administrative Costs. 120. Developer shall keep accurate records on a set of blue lined prints of all City approved additions to and deletions from the work, and of all changes in location, elevation and character of the work, not otherwise shown or noted on the Plan. Prior to the City's inspection and acceptance of the Improvements, Developer shall transfer this information to a final set of record drawings and deliver them to the City Engineer for final approval and retention. 121. Prior to commencement of any work under this Agreement, Developer shall file with the City Engineer a written statement signed by the Developer and each public utility serving VTTM 5321 stating that the Developer has made all arrangements required and necessary to provide the public utility service to VTTM 5321. For purposes of this paragraph, the term "public utility" shall include, but not nr�e- " SACommunity Development\Everyone\Resolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc v v -61a „ 8 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 63 necessarily be limited to, a company providing natural gas, water, sewer, electricity, telephone and cable television. 122. In the event that the Developer fails to perform any obligations hereunder, Developer agrees to pay all costs and expenses incurred by City in securing performance of such obligations, in addition to cost of any resulting legal action and reasonable attorney's fees. 123. City may serve written notice upon Developer and Developer's surety of any breach of any portion of these conditions of approval for this tract map regarding grading and construction of improvements prior to recording a final map for this tract and the default of Developer if any of the following occur: a. Developer refuses or fails to prosecute the Work, or any severable part thereof, with such diligence as will insure its completion within the time specified b. Developer fails to complete said work within the required time C. Developer is adjudged a bankrupt d. Developer makes a general assignment for the benefit of Developer's creditors e. A receiver is appointed in the event of Developer's insolvency f. Developer, or any of Developer's officers, agents, servants or employees violates any of the provisions of this Agreement. 124. In the event notice is given as specified within these conditions regarding grading and construction of improvements prior to recording a final map for this tract, Developer's surety shall have the duty to take over and complete the Improvements in accordance with all of the provisions of this Agreement; provided, however, that if the surety, within five (5) days after delivery to of such notice, does not give City written notice of its intention to so take over and complete the Improvements or does not commence the performance thereof within twenty (20) days after notice to City of such election, City may take over the Work and prosecute the Improvements to completion, by contract or by any other method City may deem advisable. In such event, City, without any liability for so doing, may take possession of, and utilize in completing the Improvements, such materials, tools, equipment and other property belonging to Developer as may be on the site of the SACommunity Development\EveryonelResolutions and Conditionslcc 020320 reso -cond CPD 01 -01 Zelman rev.doc C v 'P., '��9 Resolution No. 2002 - Commercial Planned Development Permit No. 2001 -01 Vesting Tentative Tract Map No. 5321 Zelman Retail Partners, Inc. Page 64 Work necessary therefore. Developer and its surety shall be obligated to pay City the actual cost of such work together with the City's Administrative Costs. The rights of City provided by this paragraph are in addition to and cumulative to any and all other rights of City as provided by law or equity, and any election by City to proceed pursuant to the provisions noted within these conditions herein shall not be construed as being in lieu of any other such rights. 125. No waiver of any provision of the condtions of approval regarding grading and construction of improvements prior to recording a final map for this tract shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar; nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver. 126. Unless otherwise changed, notices required to be given to Surety Company shall be addressed to the Surety on file with the City at the time they are accepted by the City. D. FIRE DEPARTMENT CONDITIONS: 127. Prior to recordation of any final maps, including Final Map waivers, the Developer shall submit two copies of the map to the Fire Prevention District for approval. 128. A copy of all recorded maps shall be provided to the Fire Prevention District within seven (7) days of recordation of said map. C. COUNTY OF VENTURA WATERWORK'S DISTRICT CONDITION: 129. The Developer shall comply with the standard procedures for obtaining domestic water and sewer services for Developer's projects within the District and comply with the applicable provisions of the District Rules and Regulations. V SACommunity Development\Everyone\Resolutions and Conditions\cc 020320 reso -cond CPD 01 -01 Zelman rev.doc MOORPARK CITY COUNCIL AGENDA REPORT To: Honorable City Council From: Deborah S. Traffenstedt, Acting Director of Community Development �D 5-1- Prepared by: Paul Porter, Principal Planner Date: February 28, 2002 (CC Meeting of 3/6/02) Subject: Consider Commercial Planned Development Permit No. 2001 -01 for Construction of a 357,621 Square Foot Commercial Center and Vesting Tentative Tract Map No. 5321 for Subdivision of Approximately Twenty Nine (29) Acres into Eight (8) Lots Located South of New Los Angeles Avenue, East of Miller Parkway and West of the SR -23 Freeway on the Application of Zelman Retail Partners, Inc. (Assessors Parcel Nos. 512 -0- 260 -015, 085 and 105) SUMMARY Commercial Planned Development (CPD) No. 2001 -01 is a request for construction of a 357,621 square foot commercial center, and Vesting Tentative Tract Map No. 5321 for subdivision of approximately 29 acres into eight lots (reference Attachments 1 and 3 for project location map and exhibits). On February 11, 2002, the Planning Commission recommended conditional approval of this application to the City Council (reference Attachment 2 for Planning Commission staff report and Attachment 6 for the Commission Resolution). The Planning Commission's recommendations for zoning code and /or Carlsberg Specific Plan amendments pertained to signage and lighting, and the Commission's recommended revisions to conditions of approval generally pertained to pedestrian access, architectural design, lighting, parking, skylights, easterly retaining wall and onsite artwork. The applicant has revised the project plans to respond to all of the Planning Commission's architectural and design recommendations. This project was scheduled for City Council public hearing on February 27, 2002, and was continued with the public hearing S: \Community- Development`,E ATTACHMENT 3 .-- 1- 01.doc �. Honorable City Council March 6, 2002 Meeting Page No. 2 open to March 6, 2002, based on the applicant's request for continuance. The intent of the continuance was to allow staff and the applicant additional time to work on draft conditions of approval. Revisions to conditions of approval that have been made since the Planning Commission's adoption of Resolution No. PC- 2002 -420 are shown in Attachment 7 with the use of legislative format. BACKGROUND Modifications to the Zoning designation of the property described in the Amended Carlsberg Specific Plan (Specific Plan 92 -1) dated September 7, 1994, were approved and the Subsequent Environmental Impact Report was certified by the City Council on September 7, 1994. A Settlement Agreement, included as an exhibit in the amended Specific Plan, was executed and includes specific agreement on development of the site and fees to be paid. On September 21, 1994, the City Council adopted Ordinance No. 195, approving land use regulations (development standards) for the amended Carlsberg Specific Plan. Ordinance No. 195 states that in any areas of conflict between the City's zoning ordinance and /or subdivision ordinance and these provisions, the Specific Plan shall control. Ordinance No. 195 also states that any details or issues not specifically covered in these regulations shall be subject to the regulations of the City of Moorpark Zoning Code. At a regular Planning Commission meeting on July 23, 2001, the Commission considered the applicant's presentation of various architectural themes for the proposed commercial center, and by consensus recommended a Spanish Revival theme. Styles discussed included Praire and Craftsman, Spanish Colonial Revival and Mission Style, Spanish Revival, and Contemporary Neoclassic Eclectic Mix. On August 1, 2001, the City Council reviewed the preliminary site plan and architectural themes and suggested that the applicant work with staff to make significant changes to the project architectural design and site plan, including orientation of the buildings, visual relief, and pedestrian access. The project was subsequently redesigned to incorporate suggestions received from the Planning Commission and City Council. According to the applicant, the current architectural design has Spanish Revival characteristics, and has been described by the project architect as "Spanish Mediterranean." This item was heard by the Planning Commission at a duly noticed public hearing on February 11, 2002 (reference Attachment 2, C`) erg -10 Honorable City Council March 6, 2002 Meeting Page No. 3 Planning Commission staff report). The Planning Commission recommendation to the City Council was conditional approval of the Commercial Planned Development Permit and Vesting Tentative Tract Map (reference Attachment 6, Planning Commission Resolution). The Planning Commission's recommendations for zoning code and /or Carlsberg Specific Plan amendments pertained to signage and lighting, and the Commission's recommended revisions to conditions of approval generally pertained to pedestrian access, architectural design, lighting, parking, skylights, easterly retaining wall and onsite artwork. These items are further addressed in the Discussion Section of this report. DISCUSSION Site Location The subject property located o n acres is located on the south east of Miller Parkway and west is currently undeveloped. Project Description approximately twenty -nine (29) side of New Los Angeles Avenue, of the SR -23 Freeway. The site Vesting Tentative Tract Map No. 5321 subdivides approximately twenty -nine (29) acres into eight lots ranging in size from .60 acres to 9.72 acres as follows: Lot 1 9.72 acres Lot 2 6.09 acres Lot 3 7.24 acres Lot 4 .74 acres Lot 5 .60 acres Lot 6 .71 acres Lot 7 3.21 acres Lot 8 .69 acres Major tenants proposed for the center include Target (135,800 square feet) and Kohl's (94,984 square feet). Also proposed, are three (3) large box retail spaces (retailers not specifically identified on the site plan) of 25,492, 30,000, and 30,800 square feet lease areas and a smaller retail space of 8,450 square feet (totaling approximately 94,742 square feet for the four lease areas), with an additional 14,910 square feet of small retail /restaurant shop space in the food court vicinity. Four (4) outlying parcels are proposed to be created for two (2) Honorable City Council March 6, 2002 Meeting Page No. 4 potential drive - through restaurant businesses and two (2) freestanding restaurant pads. Access to this project is planned to be provided via three project site entrances: a driveway entrance from New Los Angeles Avenue, which is planned to be signalized; "A" Street and Miller Parkway, which has an existing signal that requires activation; and a northerly driveway onto Miller Parkway. The driveway /access road onto New Los Angeles Avenue will be located approximately 700 feet east of the Miller Parkway /Science Drive centerline. Full access is planned to be provided via the installation of a traffic signal. This main project driveway is planned to accommodate northbound dual left -turn lanes and a right -turn lane. An exclusive westbound left -turn lane from New Los Angeles Avenue is proposed to accommodate access from the State Route (SR) -23 /SR -118 Freeways. The northerly driveway onto Miller Parkway is planned to be located approximately 380 feet south of New Los Angeles Avenue. This driveway is for right - turn in and right -turn out access only. Full access to /from "A" Street at a signalized intersection with Miller Parkway will be primarily for service related vehicles and to a lesser extent for patrons of the commercial center. "A" Street will serve as the only access point to the industrial project planned south of this proposed commercial project. On -site circulation will be provided via internal driveways. The internal driveways will be two -way and provide access to all surface parking. A service vehicle turnaround area is provided to the rear of the retail buildings near the Kohl's department store. Service vehicle circulation can also be accommodated via a counter clockwise pattern along the east side of the project site. In addition, a pedestrian connection and emergency vehicle access is proposed in the vicinity of the C2 retail building, as shown on the site plan, to connect the commercial project with the industrial park planned for the property south of the project site. A bus stop is also planned in the vicinity of the C2 retail building, with the intent that the bus would then be routed behind the C2, C1, B, and Target buildings to exit onto Miller Parkway at "A" Street or through the emergency vehicle access into the industrial park if that project is conditioned to allow the bus routing at that location. The bus stop is aligned with the proposed pedestrian connection between the commercial and industrial land uses. Honorable City Council March 6, 2002 Meeting Page No. 5 Building Size Buildi Retail Building A (Target) Retail Building B Retail Building C1 Retail Building C2 Shops D1 Shops D2 Retail E (Kohls) Retail F Pad Building 1 Pad Building 2 Pad Building 3 Pad Building 4 TOTAL (restaurant) (drive- through (drive- through (restaurant) Area 135,800 30,000 25,492 8,450 9,080 5,830 94,984 30,800 8,381 restaurant) 2,164 restaurant) 2,668 4,022 357,621 Planning Commission Issues and Recommendations sq. ft. sq. ft sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft. sq. ft . sq. ft. On February 11, 2002, the Planning Commission conditionally recommended approval of the Commercial Planned Development and Tract Map to the City Council. The Planning Commission discussed and provided recommendations on the issues addressed in staff's report to the Commission. The Planning Commission's recommendations to the City Council are summarized as follows: 1. Delete Condition No. 52 previously included for the Commercial Planned Development. (The condition was not applicable to this project, was deleted, and the conditions were renumbered after deletion.) 2. Retain condition of approval requiring length of New Los Angeles Avenue westbound left -turn lane to be 260 feet (the referenced requirement has been subsequently revised to 235 feet in Attachment 7, with final length to be determined by Caltrans). 3. Parking overhang of two feet into pedestrian walkways, as shown on site plan, is acceptable and consistent with intent of parking regulations, because sufficient width of walkway is maintained. 4. Retain condition of approval requiring 50 percent tree canopy shade coverage at 50 percent maturity. Honorable City Council March 6, 2002 Meeting Page No. 6 5. Recommend to City Council that Chapter 17.30 of the Zoning Code or Ordinance No. 195 (Carlsberg Specific Plan Zoning) be amended to allow a 25 -foot light pole height and an approximately two -inch drop -down lens and consider a greater than 7:1 maximum lighting ratio for the property site. 6. Recommend landscaping within Caltrans right -of -way along New Los Angeles Avenue as meeting intent of site frontage landscaping requirements. 7. Recommend to City Council that the Carlsberg Specific Plan be amended to allow pylon signs and an offsite pylon sign for the proposed commercial center, consistent with sizes and locations as proposed by the applicant. Also recommend that a Master Sign Program be approved as amended to specifically prohibit wall signs on the south elevation (wall signage on the west side of Target and north site of Kohl's was recommended to be permitted). 8. Allow limited skylights if needed for energy conservation and if determined to be aesthetically acceptable. The intent is to avoid the unattractive roof appearance of several industrial buildings in Moorpark as viewed from the higher freeway elevation. 9. Recommend that applicant study pedestrian access to the site from the corner of New Los Angeles Avenue and Miller Parkway and incorporate a pedestrian accessway if safety and liability are not issues (if handicapped accessibility compliance can be achieved). 10. Revise condition of approval for additional architectural detail for buildings to specifically require additional architectural shade and shadowing techniques to include additional paint coloring for all building elevations, additional trim detail for rear and sides of buildings, and a projecting trellis canopy for the west side of the Target building. 11. Add to the conceptual landscape plans additional landscaping in the pedestrian walkways and adjacent to buildings and increase seating opportunities. 12. Revise condition of approval to specify that the easterly retaining wall will incorporate wheat - colored, split -faced Honorable City Council March 6, 2002 Meeting Page No. 7 block (consistent with proposed wall material for south property line wall). Additional landscape planting areas to be incorporated at the base of the retaining wall to extent permitted by Fire Protection District to maintain access requirements. 13. Revise condition of approval to require artwork to be provided onsite consistent with City Council requirements for art in public places approval (versus allowing payment of in -lieu fee). 14. Recommend to City Council that project architect's design for the Target building elevations be retained (the changes to the building elevations made by Target's architect, including change to tower elements, were not found to be acceptable). 15. Maintain pedestrian circulation between industrial and commercial properties and potential for future City bus access. The attached Planning Commission Resolution (Attachment 6) incorporates their project revision recommendations into the draft conditions of approval that are included as an exhibit to the resolution. The applicant has responded to all of the Planning Commission's architectural and design recommendations, as reflected on the revised plans provided to the Council with this agenda report and as summarized below. Issues that require City Council consideration and action are further discussed beginning on page 9 of this report. Applicant's Modifications to Plans since Planning Commission Hearing In response to Planning Commission and staff recommendations, the applicant has made modifications to the project exhibits that include but are not limited to the following: • Five (5) additional walkway benches were added (increase from 15 to 20 benches). • A sidewalk planter (5 feet wide and 46 feet long) was added in front of building F (Linens 'n Things). l�vvv.J v Honorable City Council March 6, 2002 Meeting Page No. 8 • The width of planters adjacent to the front of Kohl's building was increased from eight (8) feet to ten (10) feet. • Vines adjacent to retaining walls along southern and eastern property lines are proposed to be planted at ten (10) feet on center (formerly planted at twenty (20) feet and center). • Median planters (to include landscaping with annual color flowers) have been added to the following entrances to Moorpark Marketplace: a) New Los Angeles Avenue Entrance: Planter is 4 feet wide and approximately 83 feet long. b) Secondary Entrance (Right In /Right out) on Miller Parkway Planter is 10 feet wide and approximately 40 feet long. • Additional saw -cut colored concrete has been added (approximately 60 feet by 30 feet) to New Los Angeles Avenue driveway, starting at the property line. Color and materials to match other saw -cut colored concrete elsewhere in the shopping center. • Sidewalk planter area in front of Target was increased from 210 lineal feet to 250 lineal feet (maintains 8 -foot width). • Additional planters provided (approximately 30 square feet each) in front of four of the five columns in the colonnade in front of the food court. • Precision block replaced by wheat colored split -face concrete block on retaining wall on eastern property line. • Internal access easements are now dimensioned. • Proposed location of offsite freeway sign is now shown on the aerial rendering. • Existing corner entry structure at Miller Parkway and New Los Angeles Avenue intersection is now shown as removed and replaced with enhanced landscaping. Ct � a v v�� Honorable City Council March 6, 2002 Meeting Page No. 9 • Proposed paint colors for buildings now achieve a more vibrant pallet and additional architectural detail added includes specified light sconces and ceramic /stone veneer accents. • Entry monument wall added to enhance the terminus of the main entry driveway in front of the proposed Target garden center. • Shade trellis arcade has been added in front of the Target garden center and sidewalk was configured so that pedestrians will walk under trellis and are buffered from drive isle by landscape planter. For the west elevation of Target, column supported trellises have been extended into full colonnade depth and the sidewalk now runs under trellises with larger planters separating the walkway from the parking edge. A radial raised planter was also added at the northerly tower location. • A designated area for outdoor event, activity and sales areas has been shown on the site plan (outdoor sales and events would require a Temporary Use Permit). • Pedestrian linkage to the southerly Business Park was relocated to align with the transit stop. • Handicapped parking stall at the southwest corner of Target building was relocated to allow for improved landscaping and a projecting trellis arcade on the west elevation.- • Photometric plan was revised to include Planning Commission's recommended 25 -foot high light poles and the sag lens and 400 - watt vertical metal halide lamp fixture is proposed to be retained (see later discussion regarding required zoning code amendment). Issues for City Council Consideration and Action Outside Lighting: As proposed, the conceptual lighting plan is not consistent with certain elements of Chapter 17.30 (Lighting Regulations) of the Municipal Code. Given that no application for a zoning amendment or a variance has been filed, the project will need to be conditioned to comply with the current regulations in Chapter 17.30. The Planning Commission included in its recommendation to the City Council that an amendment to Chapter 17.30 or to Honorable City Council March 6, 2002 Meeting Page No. 10 Ordinance No. 195 (adopting land use /zoning regulations for the Carlsberg Specific Plan area) should be initiated pertaining to lighting regulations. The Planning Commission determined that a change to the maximum fixture height is justified based on the lower elevation of the site when viewed from New Los Angeles Avenue and the need to decrease the number of light poles and increase the number of trees in the parking lot areas to achieve greater tree canopy coverage (as previously discussed). The current lighting issues pertain to parking lot area maximum fixture height and the maximum foot - candle ratio. The applicant has indicated that in working with an electrical engineer, who has attempted to develop site lighting within the parameters of the Chapter 17.30 Municipal Code criteria, they have found a fixture design for parking lot lighting that incorporates an "Architectural Area Light decorative fixture that is compatible with the Spanish Mediterranean architectural theme and is also optically efficient ". In compliance with Chapter 17.30, this fixture was set at a 20 -foot maximum mounting height and arrayed through the parking lot at an approximate spacing of 65 feet by 90 feet. Utilizing a 400 -watt mercury halide vertical lamp, the applicant was able to achieve a fairly even photometric lighting layout with a minimum of 1 -foot candle and a maximum of 9.3 -foot candles. Although this design has more than twice the number of poles than similar scale retail projects with higher mounting heights, it still does not meet Chapter 17.30 requirements on two significant points: 1) The lighting levels exceed the 1 foot - candle (fc) to 7 fc maximum ratio, and 2) The lights may be deemed to produce glare per the definition contained in the ordinance. In order to achieve the most even lighting, a vertical oriented lamp with an optical reflector and sag lens is necessary. Chapter 17.30 prohibits the use of drop lenses, as it may produce glare. The applicant indicated that if this fixture is ordered with a horizontal bulb and recessed lens, eliminating the glare issue, the optical performance is adversely affected, creating less evenly spread lighting, further exceeding the City's 1 to 7 maximum footcandle ratio. The Planning Commission recommended that the City Council initiate an amendment of the lighting standards for relief from the Chapter 17.30 ratio maximum and allowance to install the more efficient fixture with a sag lens. The Planning Commission also recommended a modification of the height of poles to allow an increase from twenty (20) to twenty -five (25) feet. with Honorable City Council March 6, 2002 Meeting Page No. 11 fewer light fixtures in the parking lot area, tree planting and canopy coverage can be increased, although at the time of preparation of this report the percentage increase for tree canopy coverage was not known. The project has been conditioned to comply with Chapter 17.30 requirements, although the condition of approval language has been drafted to allow the maximum height of fixture, type of fixture, and foot - candle ratio to be approved by the Director of Community Development consistent with Municipal Code requirements at the time of Zoning Clearance for building permit. The City Council should direct the Planning Commission to study the lighting standards relating to lighting pole heights for commercial zones, modifying the 7 -1 maximum to minimum lighting ratio and the use of sag lenses. Signage: As part of the submittal process, the applicant has submitted a Conceptual Master Sign Program. Although the submitted sign program is not being approved as part of the Commercial Planned Development Permit, the applicant indicated a desire to have conceptual approval of signage by the City Council in conjunction with Commercial Planned Development Permit approval. The Conceptual Master Sign Program is being provided to the City Council to show the general location and style of monument and identification signs to be located both on and off -site. A total of four, six- (6) foot high monument signs are proposed. Three monument signs are to be located along New Los Angeles Avenue and one along Miller Parkway. The Community Design Plan for the Carlsberg Specific Plan states that monument signs are preferred. The Conceptual Master Sign Program also proposes the general location, size and general style of two proposed, onsite, twenty four (24) foot high internally illuminated shopping center identification signs, one along Miller Parkway and a second located along New Los Angeles Avenue. A thirty -five (35) foot high off -site sign is also proposed. These three shopping center identification signs are consistent with the definition of a pylon sign in Chapter 17.40 of the Municipal Code (Sign Regulations), and as such are prohibited by the Signage Plan in the Carlsberg Community Design Plan, which lists pylon signs and pole signs as prohibited. The proposed location of the freeway - oriented pylon sign is off -site and south of the proposed commercial center, adjacent to the SR -23 Freeway. Honorable City Council March 6, 2002 Meeting Page No. 12 The Planning Commission recommended approval of the Master Sign Program, including the three pylon signs. A separate item is included on the March 6 meeting agenda pertaining to approval of a Minor Modification to the Specific Plan to revise the prohibited signage language. The intent is to permit pylon signs on the subject commercial center property. The proposed 35 -foot high offsite sign has no precedent in Moorpark and would need to be considered by the City Council in relation to the benefits that the proposed commercial center would bring to the City. Justification for the sign includes the elevation difference between the project site and State Route 23 and New Los Angeles Avenue, and the fact that the project site is the City's only regional commercial center site. Approval of the offsite pylon sign and final Master Sign Program will need to be scheduled for a subsequent City Council meeting. Art in Public Places: The Planning Commission recommended that the City Council require public art to be provided onsite versus allowing the Developer to pay the in -lieu Art in Public Places Fee. The draft conditions of approval have been revised to reflect the Planning Commission's recommendation (reference Condition No. 36 in Attachment 7). The City Council should provide further direction to staff and suggestions to the Developer pertaining to satisfaction of art in public places requirements. Revisions to Recommended Conditions of Approval Since the Planning Commission hearing on February 11, 2002, staff has met with the applicant to discuss further modifications to recommended conditions of approval. These recommended changes have been reflected in legislative format in the attached draft resolution and include changes needed to address a project of this size with multiple tenants as well as multiple ownership of commercial center lots. Staff has also deleted the prior condition requiring additional shade and shadow architectural treatments based on the revised project exhibits, which are consistent with the Planning Commission's recommendation. General Plan Consistency The proposed commercial center is a land use that is consistent with the allowable uses in the SR /C /BP (Subregional Honorable City Council March 6, 2002 Meeting Page No. 13 Retail /Commercial/ Business Park) Overlay Zone of the Carlsberg Specific Plan. In addition, the commercial center has been designed to be compatible with other commercial developments along Los Angeles Avenue /New Los Angeles Avenue as well as with the existing residential uses within the Carlsberg Plan. The proposed signage is currently inconsistent with the Carlsberg Specific Plan language and would need to have an amendment to the Plan completed (a Minor Modification to the Specific Plan is currently scheduled for the March 6 agenda). The Carlsberg Specific Plan does include a detailed General Plan consistency analysis. Environmental Determination This proposed commercial center is consistent with the Amended Carlsberg Specific Plan for which an EIR was certified. The proposed commercial shopping center has been determined to be an allowable use within the SR /C /BP zone and is consistent with the analysis of the land use and impacts in the Specific Plan EIR. This conclusion is consistent with Section 15181 of the California Environmental Quality Act (CEQA). STAFF RECOMMENDATION 1. Open the public hearing, accept public testimony, discuss issues identified in staff report, and close the public hearing. 2. Consider that the Environmental Impact Report for the Amended Carlsberg Specific Plan adequately addresses the impacts of the proposed commercial project. 3. Adopt Resolution No. 2002- conditionally approving Commercial Planned Development No. 2001 -01 and Vesting Tentative Tract Map No. 5321, and directing the Planning Commission to initiate study of modifications to Chapter 17.30 of the Zoning Ordinance and /or Ordinance No. 195 related to revisions to lighting standards. Attachments: 1. Carlsberg Specific Plan Land Use Map 2. Planning Commission Staff Report dated February 11, 2002 3. Project Exhibits A. Vesting Tentative Tract Map B. Site Plan C11 0-,13 Honorable City Council March 6, 2002 Meeting Page No. 14 4. 5. 6. 7. Moorpark Marketplace Exhibit Booklet Conceptual Master Sign Program Planning Commission Resolution Draft City Council Resolution with Conditions of Approval 03/14/2002 16:53 FAX 562 628 1534 P +R ARCHITECTS iN01 /003 Date: March 14, 2002 To: Deborah Traffenstedt CI'T'Y OF MOORPARK Project: MOORPARK., CA Re: Decorative Concrete Light Pole Base Pe-Orowitz Ruth------, A R C H I T E C T S FAX COVER SHEET FAX No.: 805 -529 -8270 dtraffenstedt @ci.moorpark.ca.us Project No.: 98- 201.11 File No.: No. Pages Sent (including cover): 3 Transmitting FAX No.: 562/628 -8003 Description: • Site Plans ❑ Working Drawings ❑ Correspondence. • Elevations ❑ Shop Drawings ❑ Literature ❑ Sketches ❑ Specifications ❑ Other Remarks: ❑ At Your Request ❑ For Your Approval ❑ For Your Signature Deborah, ■ For Review & Comment ❑ For Distribution ❑ For Your Use /Info ❑ For Bidding ❑ For Your f=iles ❑ Other: At your request, attached is the proposal for the decorative concrete bases for the parking lot lighting. Please let me know if you need any more information. Thank You, PERKOWITZ + RUTH ARCHITECTS By: Marcus Luciani copied: Bob Exel Title: Project Coordinator Brian Wolfe Paul Altomare ML: ml S:11ProJects19B198201 Nborparh, CAVaxlx4 of moorpark 02-00314.3 ml,doc Corporate Office' 111 West Ocean Boulevard, 2 I Floor, Long Beach, CA 90802 + (562) 628 -8000 Regional Dees: Newport Beach, CA • Washington, DC • Las Vegas, NV �.�0 . , CM , 4 R /'-,b ; /-%/ LLf / 03/14/2002 16:53 FAX 562 628 1534 P +R ARCHITECTS d N �F" 3T I Z.�cHr+M��R i I 2002/003 �o D,6,V- A-r Z5' MTG • L1 Aye BC-,C It-&x /7 "' 1Nr2!WA4G GO,�OAEP ccWC, ,&,46F -rvIs7' -Ira Ir 49 "'CeNdG ea443 GONG SASE S� � • f��i� /N�r LET- /°G�NT,��. - 6✓� - At 03/14/2002 16:53 FAX 562 628 1534 P +R ARCHITECTS Q003/003 ,wff A oL -zj-o?-- ?";&A ltw - TO: FROM: DATE: MOORPARK CITY COUNCIL AGENDA-REPORT Honorable City Council ITEM 10A C €TS' nF "'TO '.RPARK, C.ALIFORNTA City CnVineil Nfee.tine of .C��h iCJL AC ► TDN • _fay__�?a T3� 'wPF' Deborah S. Traffenstedt, Acting Director of Community Development --p ajT March 13, 2002 (CC Meeting of 3/20/02) SUBJECT: Consider Deferring General Plan Amendment (GPA) Prescreening Application Processing for Two Applications Filed in 2001 (GPA Prescreen 2001 -02 and 2001 -03), One Application Filed in 2000 (GPA Prescreen 2000 -02), and any other Developer- Initiated GPA Prescreening Application until the November 2002 Application Filing Period (Continued from City Council meeting of March 6, 2002) BACKGROUND AND DISCUSSION This item was continued from the March 6, 2002, City Council Meeting due to a reordering of the Agenda to accommodate the length of public hearing items. A copy of the agenda report from the March 6, 2002 meeting is attached. STAFF RECOMMENDATIONS 1. Direct staff to defer processing and consideration of GPA Prescreening Applications (except for GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones), until the November 2002 filing period. 2. Direct staff to process GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) when resubmitted, with the understanding that if authorized for General Plan Amendment processing, the application would be prioritized behind those GPA applications already on file. ATTACHMENT: March 6, 2002, Agenda Report with attachments S: \Community Development \Everyone \City Council Agenda Reports \CC 020320 GPAs.doc C V V ITEM 1 0' $• CITI' OF MOORPARK, CALIFORNIA City Council Meeting of 3 _L ACTION: MOORPARK CITY COUNCIL BY:,�� AGENDA REPORT TO: Honorable City Council FROM: Deborah S. Traffenstedt, Acting Director of Community Development 0 5T DATE: February 28, 2002 (CC Meeting of 3/6/02) SUBJECT: Consider Deferring General Plan Amendment (GPA) Prescreening Application Processing for Two Applications Filed in 2001 (GPA Prescreen 2001 -02 and 2001 -03), One Application Filed in 2000 (GPA Prescreen 2000 -02), and any other Developer- Initiated GPA Prescreening Application until the November 2002 Application Filing Period (Continued from City Council meeting of February 6, 2002) BACKGROUND AND DISCUSSION On February 6, 2002 the City Council considered staff's recommendation to defer processing of General Plan Amendment (GPA) Pre - Screening Applications until November 2002, due to current staffing limitations in the Community Development Department. City Council expressed concern with deferral of GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) since it had previously been in process. By consensus, the City Council tabled the matter to the March 6, 2002 City Council meeting, and directed staff to return at that time with a recommendation on Dr. Jones' request. A letter from Dr. Jones concerning his project is included at Attachment 1. Should the City Council determine that GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) be accepted for processing within the current cycle, it would require a hearing before the Affordable Housing /Community Development Committee within ninety (90) days of re- submittal. If ultimately authorized by the City Council for processing of a General Plan Amendment, the GPA application, when submitted, would be placed in line following the other projects listed in the February 6, 2002 agenda report, included for reference as Attachment 2. In addition to the \ \MOR_PRI_SERV \City Share \Community Development \Everyone \City Council Agenda Reports \CC 020306 GPAs . doc % rnm A #-IAA MALOATT Honorable City Council March 6, 2002 Page 2 projects referred to in that report, GPA No. 2001 -01 (Applicant: Wayne Colmer) is also in process. The current staffing limitations within the Community Development Department still exist; therefore deferral of processing those applications not subject to application processing deadlines merits consideration. STAFF RECOMMENDATIONS 1. Direct staff to defer processing and consideration of GPA Prescreening Applications (except for GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) , until the November 2002 filing period. 2. Direct staff to process GPA Prescreen 2000 -02 (Applicant: DeeWayne Jones) when resubmitted, with the understanding that if authorized for General Plan Amendment processing, the application would be prioritized behind those GPA applications already on file. ATTACHMENT: 1. February 25, 2002 letter from DeeWayne Jones 2. City Council Agenda Report February 6, 2002 meeting. Vv 4.0 '-'- A. DEEWAYNE JONES, D.D.S. 722 E. MAIN STREET FAMILY DENTAL CARE SAM PAULA, CALIFORNIA 9.9060 Debbie Traffenstedt, Director of Community Planning (eps) 5PA'74" " * 526.8001 City of Moorpark 791 Moorpark Avenue Moorpark, CA 93021 February 25, 2002 Re: Canyon Crest Ranch TTM, Zone Change and GPA Application Dear Debbie: Dr. Harper asked me to contact you in regards to the above application. He said that the council removed it from a recent consent calendar and asked staff to review and bring a report back to the Council or was it the Affordable Housing Committee ?! Last April, staff, through Wayne Loftus and John Libiez, presented a list of concerns, the principal being soils, i.e., earthquake fault and slope stability, traffic and grading. GeoLabs has finished a two pronged study: 3 trenches, 10 -50' deep for its earthquake fault study and 7 deep borings to study slope stability. They have concluded that there are no earthquake faults or slope instabilities that would negatively impact our project. Tom Montgomery complete the traffic study which states there is insignificant traffic impact on the surrounding infrastructures from my project. My Engineer, Fred Hammar, has redesigned the project so that all lots have more street frontage. I'm working very closely with Morrison/Pardee to effect a nice transition between the two projects and a possible joint HOA. We have provided several acres of open space. I'm working closely with Caltrans and Toll Brothers on solutions for the offset of Championship Drive and my driveway. I would be most grateful if you could place my project before the Planning Commission and City Council in the next few months. If there is anything I can do to help you and staff, please let me know. Since el}►, �yz A. DeeWayne Jones, D.D.S. ATTACHMENT MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Deborah S. Traffenstedt, Acting Director of Community Development DATE: January 30, 2002 (CC Meeting of 2/6/02) SUBJECT: Consider Deferring General Plan Amendment (GPA) Prescreening Application Processing for Two Applications Filed in 2001 (GPA Prescreen 2001 -02 and 2001 -03), One Application Filed in 2000 (GPA Prescreen 2000 -02), and any other Developer - Initiated GPA Prescreening Application until the November 2002 Application Filing Period BACKGROUND AND DISCUSSION Two applications were filed for General Plan Amendment Prescreening in November 2001 (General Plan Amendment Prescreen No. 2001 -02; Applicant Grand Moorpark LLC and General Plan Amendment Prescreen No. 2001 -03; Applicant Bill Tanner) and one application was carried over from the prior April 2001 period (General Plan Amendment Prescreen No. 2000 -02; Applicant: DeeWayne Jones). Due to the current staffing limitation in the Community Development Department, staff is recommending the City Council direct staff to postpone processing of the three applications and any new application (not initiated by City) until the November 2002 filing period. General Plan amendment applications are not subject to application processing deadlines. General Plan amendment applications already approved for acceptance or currently in process include the following: • GPA No. 93 -03 Hitch Ranch • GPA No-98-01 SunCal Companies ATTACHMENT Honorable City Council February 6, 2002 Page 2 • GPA No.99 -03 • GPA No-99-05 • GPA No.01 -05 • GPA No.02 -01 West Pointe Homes Triliad North Park village LP USA Properties Fund, Inc. • GPA Prescreen No. 00 -04 LT Development (approved for acceptance of GPA application) An update to the Open Space, Conservation and Recreation Element of the General Plan was previously initiated and requires completion. In addition, staff anticipates that an amendment of the land use designation (and zoning) for the Toll Brothers project will need to be initiated this calendar year to eliminate an inconsistency created by approval of a modification to the lot lines of the subdivision. Other updating of the Land Use and Circulation Elements of the General Plan is also needed to achieve City Council goals and objectives. STAFF RECOMMENDATION Direct staff to defer processing and consideration of GPA Prescreening Applications until the November 2002 filing period. MOORPARK CITY COUNCIL AGENDA REPORT To: Honorable City Council From: Deborah S. Traffenstedt, Development Prepared by: Paul Porter, -1, -11- y Cl) ITEM 10 • 3 AC Acting Director of Community Principal Planner Date: March 13, 2002 (CC Meeting of 3/20/02 continued from 3/6/02) Subject: Consider Minor Modification No. 3 to Amended Carlsberg Specific Plan dated September 7, 1994 (SP92 -1) to Allow Pylon Signs for the Proposed Commercial Shopping Center Located South of New Los Angeles Avenue and East of Miller Parkway and West of the SR -23 Freeway (Assessors Parcel Nos. 512 -0- 260 -015, 085, and 105) DISCUSSION This item was continued from the March 6, 2002, City Council Meeting due to a reordering of the Agenda to accommodate the length of public hearing items. A copy of the agenda report from the March 6, 2002 meeting is attached. Staff Recommendation: Adopt Resolution No. 2002- approving Minor Modification No. 3 to the Amended Carlsberg Specific Plan. Attachments: 1. Staff Report dated February 28, 2002 with attachments. 2. Draft Resolution. C�+ - *^4 r' %�- v & ,e \\MOR_PRI_SERV\City Share \Community Development\Everyone \City Council Agenda Reports \CC 020306 Minor Mod 3- Zelman signs continued.doc ITEM 10 ' C - CITY OF MOORPARR, CALIFORNIA City Council Meeting of 3 -6 ACTION: _ y Ci''�1/'S��✓�'US Co UIV614, 4 d A171A1 -V AZ*b 774..1 17-b� MOORPARK CITY COUNCIL AGENDA REPORT To: Honorable City Council From: Deborah S. Traffenstedt, Acting Director of Community Development :P5–T— Prepared by: Paul Porter, Principal Planner Date: February 28, 2002 (CC Meeting of 3/6/02) Subject: Consider Minor Modification No. 3 to Amended Carlsberg Specific Plan dated September 7, 1994 (SP92 -1) to Allow Pylon Signs for the Proposed Commercial Shopping Center Located South of New Los Angeles Avenue and East of Miller Parkway and West of the SR -23 Freeway (Assessors Parcel Nos. 512 -0- 260 -015, 085, and 105) SUMMARY Minor Modification No. 3 to the Carlsberg Specific Plan is proposed to modify the written text of the Amended Carlsberg Specific Plan to allow Pylon Shopping Center Identification Signs for Commercial Planned Development (CPD) No. 2001 -01 for construction of a 357,621 square foot commercial center. On February 11, 2002, the Planning Commission recommended conditional approval of CPD- 2001 -01 to the City Council. As part of the recommendation to the City Council, the Planning Commission recommended that the Carlsberg Specific Plan be amended to allow pylon signs for the proposed commercial center. BACKGROUND Modifications to the Zoning designation of the property described in the Amended Carlsberg Specific Plan (Specific Plan 92 -1) dated September 7, 1994, were approved and the Subsequent Environmental Impact Report was certified by the City Council on September 7, 1994. On September 21, 1994, the City Council adopted Ordinance No. 195, approving land use regulations (development standards) for the amended Carlsberg Specific Plan. Ordinance No. 195 states that in any areas of conflict between the City's zoning ordinance and /or subdivision ordinance and \\MOR_PRI_SERV\City Sharer^� ' ^--:.. r-,,.... „ - 0 nA. nA- -,, \CC 020306 Minor Mod 3- Zelman signs.doc C �, ,� Honorable City Council March 6, 2002 Page No. 2 these provisions, the Specific Plan shall control. Ordinance No. 195 also states that any details or issues not specifically covered in these regulations shall be subject to the regulations of the City of Moorpark Zoning Code. DISCUSSION Signage within the Carlsberg Specific Planning area is regulated pursuant to Chapter 17.40 of the Municipal Code (Sign Regulations) and the Community Design Plan of the Carlsberg Specific Plan. Section 17.40.050 of the Municipal Code addresses Master Sign Programs and generally states that should a Master Sign Program be determined to be required, the Master Sign Program shall constitute the sign requirements for the project. The Community Design Plan of the Carlsberg Specific Plan requires a Master Sign Plan for all new developments. A condition of approval has been added to CPD- 2001 -01 requiring a Master Sign Program for the commercial center, consistent with the requirements of the Carlsberg Specific Plan Community Design Plan. As part of the submittal process, the applicant has submitted a Conceptual Master Sign Program (reference CPD No. 2001 -01 staff report for the Conceptual Master Sign Program) . Although the submitted sign program is not being approved as part of the Commercial Planned Development Permit, the applicant indicated a desire to have conceptual approval of signage by the City Council in conjunction with Commercial Planned Development Permit approval. The Conceptual Master Sign Program was provided to the City Council with the staff report for CPD- 2001 -01. The Sign Program indicated the general location and style of monument and identification signs to be located both on and offsite. The Conceptual Master Sign Program proposes the general location, size and general style of two proposed, onsite, twenty -four (24) foot high internally illuminated shopping center identification signs, one along Miller Parkway and a second located along New Los Angeles Avenue. A thirty -five (35) foot high offsite sign is also proposed. The shopping center identification signs are consistent with the definition of a pylon sign in Chapter 17.40 of the Municipal Code (Sign Regulations), but pylon signs are specifically prohibited by the Signage Plan (page 23) in the Carlsberg Community Design Plan. As proposed, the identification signs incorporate material and common architectural design elements of the building structures. Honorable City Council March 6, 2002 Page No. 3 An amendment of the Carlsberg Specific Plan (page 23) to allow pylon signs for the Sub- Regional Retail /Commercial (SR /C /BP) overlay zone is required prior to approval of the CPD 2001 -01 Master Sign Program as currently proposed. Planning Commission Recommendation The Planning Commission recommended approval to incorporate the two proposed 24 -foot high internally illuminated shopping center identification signs, one along Miller Parkway and a second along New Los Angeles Avenue. These signs are similar to that approved for Mission Bell Plaza. The proposed 35 -foot high offsite sign has no precedent in Moorpark and would need to be considered and approved by the City Council as a separate action in relation to the benefits that the proposed commercial center would bring to the City. The Planning Commission did recommend approval of the proposed 35 -foot high offsite pylon sign. Proposed Amendment to Specific Plan Text Staff is recommending that the Prohibited Signs section of the Signage Plan language in the Amended Carlsberg Specific Plan be revised to read as follows: 3. Signage Plan 8) All signs shall conform with provisions contained in the Moorpark sign code unless otherwise noted in this section. The actual color, location, height, size, style, lighting and color of signs shall be determined by the City as a condition of subdivision and /or permit approval. Prohibited Signs: Pole or pylon signs, with the exception of pylon signs for a commercial shopping center located south of New Los Angeles Avenue, east of Miller Parkway, and west of State Route 23 in the SR /C /BP Zone. Staff Recommendation: 1. Adopt Resolution No. 2002- approving Minor Modification No. 3 to the Amended Carlsberg Specific Plan. �rarl�^.s .-,,' Honorable City Council March 6, 2002 Page No. 4 Attachments: 1. Pages 22 to 24 of Amended Carlsberg Specific Plan dated September 27, 1994. - 2. Draft Resolution. d. The horizontal form of screened and softened Trees /shrubs and vines plant palettes included 3. Signaae Plan walls and fences should be by landscape planting. should be selected from the herein. The purpose of this section is to provide guidelines and standards for project identification signage throughout the Specific Plan Area to achieve a visually coordinated, balanced and appealing signage system particularly one which promotes compatibility with the architectural design concept, the circulation plan and the landscape concept plan. The following general provisions will apply: a. Prior to painting, erecting, constructing, altering, rebuilding, replacing or moving any sign, approval by the Community Development Department is required. b. Applications for sign permits shall be accompanied by information as required for a standard sign plan pursuant to the Moorpark City Code. A master sign plan is required for all new developments and is subject to approval of the Community Development Department. In addition to requirements for stan- dard sign plans, a master sign plan submittal shall include the following information on the proposed signage program for the site: 1) Plan specifications including the type of texture of materials and colors proposed for the signs and the building facade. 2) A colored elevation of the proposed signs and the building facade. 3) Drawings illustrating the lettering styles and sizes proposed and the use of logos, if any. 4) Photographs of buildings and signs on adjacent sites. C. General criteria applicable to all signs, proposed signs and their materials, size, color, lettering, location and arrangement shall conform to the following criteria: 1) Signs shall be consistent throughout a devel- opment site by incorporating common design elements such as quality of materials, letter style, colors (not more than three excluding black and white per individual sign), external illumination, sign type or sign shape. All signs and letter colors are subject to the City's design review procedures. 2) Signs shall be compatible with, and bear a harmonious relationship to the visual image and architectural design of the buildings they identify in terms of materials, colors, and design motif within the Specific Plan Area. 3) Signs shall relate to a human scale, and shall be directed toward pedestrians as well as motorists. Monument signs are preferred. 4) Signs shall contain only that information necessary to identify the businesses or uses of the property on which the sign is located. 5) Signs shall be appropriately visible, legible, as far as spacing and proportion of letters and details, and shall not dominate the visual quality of the site or obscure from view existing or adjacent signs. 6) Signs shall be compatible with the visual characteristics of the development and signs in the surrounding area and shall not detract from, or cause depreciation of the value of adjacent developed properties. 7) Monument signs may be located in required setback areas provided the following criteria are met: a) Said location is not within a required visual clearance area as identified by the City Engineer. b) Said location in the event of a lighted sign will not cause negative light and glare impacts on adjacent sensitive land uses. 8) All signs shall conform with provisions con- tained in the Moorpark sign code unless oth- erwise noted in this section. The actual location, height, size, style, lighting and color of signs shall be determined by the City as a condition of subdivision and /or permit approval. Prohibited Signs: - Pole or pylon signs "AM Any sign mounted onto a roof, or project- ing above the roof or top of parapet Temporary or permanent advertising de- vices or displays, except temporary real estate sale or leasing signs Rotating, revolving, flashing or moving signs Signs that project vertically or horizon- tally from the building face - Time /temperature signs Any permanent banner, or other device designed to wave, flap, rotate or other- wise move with the wind, except U.S. and State flags flown from flag poles Sign painted directly on building No junction boxes or exposed conduit on the exterior of a sign No signs are to be located within public rights -of -way 4. Streetscapes (see Exhibits 22 -27) The design of streetscapes will provide a sense of continuity and relationship between various uses and locations within the community. The following objectives formed the basis for the design of the streetscapes: view windows to special use areas such as parks, schools, commercial areas and open space will be incorporated into the overall concept. Special intersection treatment should include variations in paving material and plantings where major pedestrian and vehicular circulation elements intersect. Special accent areas should be used as transitional elements where open space, local parks, and /or community trails intersect streetscape themes. These accents may include plant materials, special paving or signage. They may also be accented with street furniture or major monumentation elements. Plant selections are to emphasize native southern California varieties which blend well in to the natural open space surroundings. Drought tolerant or low water requirements are to be 24 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING MINOR MODIFICATION NO. 3 TO AMENDMENT NO. 1 TO THE CARLSBERG SPECIFIC PLAN DATED SEPTEMBER 7, 1994 FOR MODIFICATION TO TEXT LANGUAGE ON PAGE 23 (SIGNAGE PLAN TO ALLOW PYLON SIGNS BOTH ON AND OFF -SITE FOR COMMERCIAL CENTER LOCATED SOUTH OF NEW LOS ANGELES AVENUE AND EAST of MILLER PARKWAY (ASSESSOR PARCEL NOS. 512 -0- 260 -015, 085 AND 105) WHEREAS, on March 20, 2002, the City Council considered Minor Modification No. 3 to the Amended Carlsberg Specific Plan dated September 7, 1994 amending page 23 (Signage Plan) to allow on and off -site pylon signs for a commercial shopping center located south of New Los Angeles Avenue and east of Miller Parkway (Assessor Parcel Nos. 512 -0- 260 -015, 085 and 105); and WHEREAS, the City Council after review and consideration of the Planning Commission recommendation in Resolution No. PC- 2002 -420 and the information contained in the staff report, and testimony, has reached a decision on this matter. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK, DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The City Council hereby adopts the following findings: 1. The modification to the specific plan text to allow pylon signs for a commercial shopping center within the Carlsberg Specific Plan will not materially affect the overall purpose and intent of the specific plan. 2. The proposed change in language text is not extensive enough to be considered'a substantial or fundamental change in land use, would not have a substantial adverse impact on the surroundings, and would not change any of the findings contained in the environmental document prepared for the Carlsberg Specific Plan. V v.n.. SECTION 5. The City Council approves the following text change to page 23 of the Amendment No. 1 of the Carlsberg Specific Plan dated September 7, 1994: 3. Signage Program c. General Criteria applicable to all signs, proposed signs and their materials, size, color, lettering, location and arrangement shall conform to the following criteria: 8) All signs shall conform with provisions contained in the Moorpark sign code unless otherwise noted in this section. The actual color, location, height, size, style, lighting and color of signs shall be determined by the City as a condition of subdivision and /or permit of approval. Prohibited Signs: Pole or pylon signs, with the exception of on and /or off -site pylon signs for a commercial shopping center in the SRC /C /BP Zone SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of March, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk A 03/14/2002 17:18 FAX 562 628 1534 P +R ARCHITECTS 10 001 Date: March 14, 2002 To: Deborah Traffenstedt CITY OF MOORPA,RK Pmject. MOORPARK, CA =W1.792 I Fm ► 1 A R C H I T E C T S FAX COVER SHEET FAX No.: 805 -529 -8270 draffenstedt@ci.moorpark.ca.us Project No.: 9$- 201.11 Re: Monunent Signs on New Los Angelus Ave. File No.: Description: ■ Site Plans ■ Elevations ❑ Sketches Remarks: ❑ At Your Request O For Your Approval 0 For Your Signature Deborah, No. Pages Sent (including cover): 4 Transmitting FAX No.: 562/628 -8003 ❑ Working Drawings ❑ Shop Drawings ❑ Specifications IN For Review & Comment ❑ For Your Use /info ❑ For Your Files ❑ Correspondence ❑ Literature ❑ Other ❑ For Distribution ❑ For Bidding ❑ Other: We have revised monument sign B per the bequest of our client. We have enlarged the stone base and incorporated a project identity. The height of the sign has gone from 12' to 14'. The area of signage is the same, as well as the letter height and width of sign area. Please discard the previous fag, I ant re- faging and e- mailing you the entire proposal. Thank You, PERKOWITZ + RUTH ARCHITECTS By: Marcus Lucian Copied: Bob Excel Title: Project Coordinator Brian Wolfe Paul Altornare ML: ml 8:11Pro1ed0600201- Moorpark, CAlfax * of mooWrk 02 -00314 - 2 ml.dx Corporate Office: 919 West Ocean Boulevard, 21S1 Floor, Long Beach, CA 90802 • (562) 628 -8000 Regional Offices: Newport Beach, CA • Washington, DC • Las Vegas, NV C> UZI —4 OD C4 w ,�4 QD —4 q N O O c* CD 0 A motf, Mo'orpark'Ma.rketplace lqitp PlAn T i I FURTAPAMT M, 11 "If "IT, Hfill1fl4do MIN wwwwE, I cam A elm 9F GI T RETAL cl TARGE C2 1270Optic 3MM OF RETAIL M,, fit 25492 GF Boom I I Mill wii p JIM MUM U RETAIL P. E 00800 GF ii 2r—ML-3P 949U GF Re—, OCRs I 117 T� ci P OFF SITE 03/14/2002 17:18 FkY 562 628 1534 0 � P+R ARCHITECTS 0003 AN 03/14/2002 17:18 FAX 562 628 1534 P +R ARCHITECTS [a 004 vz 0 n y 0 �O b .y. Q N t I �b y 0 oQ MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council ITEM 10-6- C TV ^'= ''.T0(-RPA1 K, C +T,'77 -OT 'JTA i cf __I °! ACT U )N FROM: Deborah S. Traffenstedt, ATCM /City Clerk DATE: March 12, 2002 (CC Meeting of 3/20/02) SUBJECT: Consider Scheduling of Joint City Council /Planning Commission and Joint City Council /Parks and Recreation Commission Meetings BACKGROUND AND DISCUSSION The City Council typically schedules joint meetings with the Planning and Parks and Recreation Commissions to allow for discussion of annual goals and objectives. Staff is suggesting April 10 and April 24 (both are Wednesdays) as potential meeting dates. The Council should provide further direction regarding acceptable joint meeting date(s) and any other agenda topics to be included for the joint meetings in addition to Fiscal Year 2002 -2003 goals and objectives. STAFF RECOMMENDATION Direct staff as deemed appropriate regarding the date(s) for the joint meetings and agenda topics to be included. A'6 r \ om a!? 0M FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council e 2_61 L 1 ITEM /0, 17 rI V t0,� yr_)M4 1 ,n l tY1 A ' ltin OF �- ntX 1mQ;Aa� ��?ll�oh Kim C. Chudoba, Senior Management Analyst K e March 8, 2002 (CC Meeting of 3/20/02) SUBJECT: CONSIDER PROGRAM TO PROVIDE CPR AND FIRST AID TRAINING TO THE CITY COUNCIL AND CITY EMPLOYEES AND AMENDING THE 2001/2002 OPERATING BUDGET BY APPROPRIATING AN ADDITIONAL $4,500 FROM THE GENERAL FUND BACKGROUND Mayor Hunter is requesting the City Council to consider a program to provide CPR and First Aid training to the City Council and full -time and part -time City employees. The goal is to enable the City Council and City employees to recognize and provide basic care for injuries and sudden illnesses until medical personnel arrive. DISCUSSION Under the Mayor's proposal, the City would contract with the American Red Cross to teach a six -hour course in Adult, Infant, and Child CPR and First Aid for $45 per person this fiscal year. Upon successful completion of the class, participants would receive a CPR Certificate valid for one year and a First Aid Certificate valid for three years. Enrollment would be voluntary. Since the 2001/2002 operating budget does not include money for this purpose, the Mayor requests a budget amendment to appropriate an additional $4,500 from the General Fund. The Mayor also seeks to provide recertification training at an annual cost of $2,500 in subsequent fiscal years. STAFF RECOMMENDATION (ROLL CALL VOTE) 1. Consider program to provide CPR and First Aid training to the City Council and City employees; and 2. Consider Resolution No. 2002- amending the 2001/2002 operating budget by appropriating an additional $4,500 from the General Fund. Attachment: Resolution and Budget Revision A 0`30 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE 2001/2002 OPERATING BUDGET BY APPROPRIATING AN ADDITIONAL $4,500 FROM THE GENERAL FUND FOR CPR AND FIRST AID TRAINING WHEREAS, on June 20, 2001, the City Council adopted the 2001/2002 operating budget; and WHEREAS, on March 20, 2002, staff presented the Council with a report that requests a budget increase in the aggregate amount of $4,500, and the appropriation of said amount for CPR and First Aid training; and WHEREAS, Exhibit "A," attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line items. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment to allocate an additional $4,500 from the General Fund and appropriate said amount to the line item for CPR and First Aid training as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of March, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment:Exhibit A F'4 fi R A'A e1 Fig �jl Resolution No. 2002 - Page 2 EXHIBIT A BUDGET REVISION BUDGET AMENDMENT FOR CPR AND FIRST AID TRAINING A. Fund Allocation Fund Number Fund Name Amount 1000 General Fund $4,500 B. Budget Appropriation Account Number Budgeted Revised New Budget 1000 -2210- 0000 -9222 $2,100 $4,500 $6,600 Approved as to form: orl� ^A A To: From: Date: Subject: BACKGROUND MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council -112, mac? ( ! ) .t ITEM / 0 - e CITY OF "s OORPARX, CALTFORNTA City Cmincil 'Meeting of lni�h aUi .loa, ACTTON: 'Z('M 11\Ae_A �,c�u`f�cil Vy�e.ei�nu oP uar�l 3� � BY: Deborah S. Traffenstedt, Acting Community Development Director � DI 57— March 13, 2002 (CC Meeting of 3/20/02) Consider a Temporary Use Permit for Recreational Vehicle Storage on Coast Auto Salvage Property (198 Lorraine Lane) The representative (John Newton) for Moorpark Recreational Vehicle Storage (4875 Spring Road) has requested that the City approve a Temporary Use Permit to allow temporary relocation of some of the stored recreational vehicles (RV's), due to a Calleguas Municipal Water District construction project. The requested site for the temporary expansion of the RV storage yard is the adjacent Coast Auto Salvage Property (198 Lorraine Lane). In order to achieve the temporary parking area and access between the two properties, three mature trees would need to be removed and temporary access and parking area improvements installed, which may include but are not limited to installation of a temporary surface material, such as gravel, and temporary fencing and lighting. (The Tree Report for the Coast Auto Salvage property has been provided to the Council under separate cover. Trees numbered as 22, 23, and 24 would need to be removed for the temporary RV storage area as proposed.) DISCUSSION The Community Development Director has the authority under the City Zoning Code to approve Temporary Use Permits. This request has been deferred to the City Council due to nonconformance with the Zoning Code. Warehousing and storage, including RV storage are not permitted uses in the Commercial Planned Development (CPD) Zone. Parking lots are permitted with a Planning Commission Planned Development Permit. The existing Moorpark RV Storage business is a non - conforming use. Temporary Use Permits are issued for permitted uses. Examples of uses for which Temporary Use Permits are approved include but are not limited to: special events such as Christmas tree sales, promotional parking lot sales, church \ \MOR_PRI_SERV \City Share \Community Development \Everyone \City Council Agenda Reports \cc 020320 stf rpt TUP RV Storage.doc Honorable City Council March 20, 2002 Regular Meeting Page 2 carnivals, sidewalk sales, and other provisions for uses for a limited period of time consistent with the zone district where located. In addition to the Code inconsistency issues, staff is concerned that once in place it will be difficult to obtain removal of the expansion of the RV storage. The current RV storage business was approved as a temporary use and has continued to operate as a nonconforming use with substandard improvements. If this expansion was to be conditioned as all current development projects are required to be, there would be National Pollutant Discharge Elimination System (NPDES) requirements for parking lot surfacing and drainage as well as lighting fixture glare screening and landscaping and screen wall requirements. When the RV storage business began operations as a temporary use, there were complaints from the residents of the neighborhood above and south of the Arroyo Simi pertaining to the adverse visual appearance of the site including lighting impacts. There is no notice to residents for approval of a Temporary Use Permit. The applicant's representative has stated that the owner of the RV Storage business will be compensated from Calleguas for the loss of business during Calleguas construction operations. Their request for the temporary expansion has been made so as to not require the RV owners to find other storage outside of the City of Moorpark during the construction period. The Community Development Director does not have Zoning Code authority to approve this request. The storage use is not permitted in the zone and the Code states that there shall be no additions or enlargements to a nonconforming use. Staff's opinion is that the Code compliance issues and potential impacts from the requested temporary expansion use are of greater concern than the temporary relocation of RV's. As stated, Calleguas will compensate the owner of the RV Storage business during the period of construction. If the City Council wants to consider approval of the requested temporary use, then staff should be directed to schedule an item on the April 3 agenda to include a draft resolution and conditions of approval. STAFF RECOMMENDATION Direct staff to deny the request. livv,A .,.�iy November 2, 2001 LANDSCAPE AND AGRONOMY CONSULTANTS Mr. John W. Newton John W. Newton & Associates, Inc. 165 High Street, Suite 103 Moorpark, California 93021 a"s ITEM /0- 4 4 SUBJECT: HORTICULTURE TREE EVALUATIONS FOR PROPOSED MOORPARK HOUSING DEVELOPMENT Dear John: Utilizing the site map provided by your office, a field evaluation of the existing mature trees was completed at the subject property on 26 October 2001. Twenty-six(26) trees were located, mapped and evaluated. Enclosed you will find a tree location map that illustrates the specific tree locations. The trees were numbered in the field with aluminum and plastic tags placed on the tree trunks: The map field numbers correspond to the enclosed horticulture evaluations. SITE LOCATION The project is located in Moorpark, California and is accessed via an unmarked road on the north side of Los Angeles Avenue. A sign adjacent to Los Angeles Avenue identifies the road as leading to Coast Auto Salvage. The southern property border is adjacent to a flood control channel (Arroyo Simi). The northern property boundary terminates at several adjacent commercial buildings. The east property line is adjacent to Springer Road, which contains a construction office building and a recreation vehicle storage lot. The west property terminates at the power lines, which have a row of nine Arizona Cypress under the lines. These latter trees are in poor condition and are not part of the proposed development site. The site terrain is relatively flat of which a major portion is undeveloped land. However, there is currently a salvage office building and storage area, a construction office and a recreation vehicle. storage lot on a portion of the property. (805) 641 -3931 • Fax (805) 641 -0122 •1000 Woodstock Lane • Ventura, California 93001 -3838 • P.O. Box 3276 • Ventura, California 93006 John W. Newton & Associates, Inc. Moorpark Housing Tree Evaluations November 2, 2001 pp 2 TREE FINDINGS A total of twenty -six (26) treeE These included the following: Schinus molle Juglans regia Washingtonia robusta Acer species Sambucus mexicana METHOD OF STUDY were identified and e California Pepper English Walnut Mexican Fan Palm Maple Elderberry valuated throughout the property. 10 trees 10 trees 4 trees 1 tree 1 tree A field evaluation was completed for each tree at the site. The field evaluations followed the basic diagnostic and evaluation procedures as set forth by the International Society of Arboriculture. All specimens were visually examined for overall physical, biological and aesthetic conditions. The trunk diameters were measured at 4' /z' above existing natural grade. Heights of the trees were approximated. The canopy spreads were determined by measurement in eight (8) compass directions. Each specimen was rated as to overall vigor, health and aesthetics on a scale of 1— 5, with 1 being the highest rating and 5 being the lowest rating. Recommended mitigations or removals are provided for each tree where appropriate. Enclosed is a tree location map, field evaluations, canopy measurements and an interpretation guide to the evaluations. Based on the potential that these trees may require removal for the proposed development, an economic appraisal is provided herein as part of this report. TREE SPECIES DISCUSSION It appears that this site was at one time a walnut orchard. Ten English walnuts were found throughout. These are primarily older trees that exhibit stress, deadwood, dieback and decline, Almost all of the trees are multi -trunk with three of the specimens resprouting from the rootstock base. Generally, these would not be considered a desireable landscape tree. John W. Newton & Associates, Inc. Moorpark Housing Tree Evaluations November 2, 2001 pp 3 The ten California pepper trees varied in size from a small 5" trunk diameter to several large multi -trunk specimens. The tree conditions ranged from good to very poor. These trees exhibit lack of maintenance and watering over several years. The three small Mexican Fan Palms are in good condition and could be considered candidates for transplanting. One tree is dead. One Maple species and one Elderberry were located on the site. The Elderberry is a multi -trunk tree in extremely poor condition. ECONOMIC APPRAISALS The monetary appraisals were determined from the Council of Tree and Landscape Appraisers Guide for Plant Appraisals, 9`h edition and are as follows: Tree dbh Heisht Species Condition Location Appraised No. Snread Rating Rating Rating Value 1. 21 -23" 20x46' 70% 70% 30% $ 4439.00 2. Varies 15x45' 70% 50% 30% 874.00 3. 8' TF 12x10' 900/0 8011/0 30% 200.00 4. 21" 20x50' 70% 40 %' 30% 1247.00 5. 12'TF 20x12' 900/0 80% 30% 300.00 6. 16' TF 22x10' 900/0 Dead Dead 0.00 7. 24" 1504' 70% 20% 30% 788.00 8. Vanes 16x27' 00/0 0% 0% 0.00 9. 16" 1708' 70% 20% 30% 398.00 10. 44" 15x20' 70% 60% 300/6 490.00 11. 7 -7 -10" 2605' 30% 60% 30% 532.00 12. 14" 15x40' 70% 50% 30% 812.00 13. Vanes 20x40' 70% 40% 30% 1949.00 14. 7" 12x20' 70% 40% 30% 289.00 15. 9" 1500' 70% 70% 300/0 648.00 16. 6'TF 12x10' 90% 80% 30% 150.00 17. Vanes 27x50' 70% 70% 30% 555.00 18. Varies 20x60' 70% 70% 30% 664.00 19. 14- 22 -24' 35x70' 70% 70% 30% 2279.00 20. 13" 25x28' 70% 40% 30% 585.00 21. Varies 16x29' 70% 70% 30% 718.00 22. Vanes 12x13' 70% 70% 30% 354.00 23. Varies 20x47' 70% 50010 30% 805.00 24. 5" 10x20' 70% 70% 300/c 408.00 25, 33" 35x60' 70% 60% 30% 4243.00 26. 32" 30x45' 70% 40% 30% 2670.00 John W. Newton, Inc. Moorpark Housing Tree Evaluations November 2, 2001 pp 4 Total Appraised Value for 26 Trees: $26,397.00 Should you have any questions or should you desire additional information, do not hesitate in calling. Respectfully, Donald F. Rodrigues Horticulture Consultant ISA Certified Arborist 272 SITE MAP , TREE LOCATIONS & FIELD NUMBERING PACIFIC HORTICULTURE CONSULTANTS Ll FLORYAVE. POR TRACT L 0. SIM1 Bk.512 MI�o s-r. 506-02 LOS ANG &C N. COR OT-54-3R v'E� B533J_f /z.9JJ •r1.i• _ 11.lI tt /../ [NJ.., —_ —_- r— — `— �?:A•:�—+ 7— — -- ?TITTr- — rIo_ — 4 N(t -SI'( t— - --1 79 r I a •o ti _ _ - ' 51 a •o ,� N` R '^- �'«_ f _ Tax Rate Area N k • I ti O- O t a- K C. COR. - 67012- 1 L_ 1 Z IJ ; � a .{• I LOT 5s 1�dJ ,(• �I o° 6 !� 12 �l /DSO n 1.[ �� • �°u ., !RMls 67814 rf n tillSfs7f'wl o L74A o FI �l B9 Oc- h 90 dl 2 10006 � I .: . . i I 10007 1.96Ac 2C7:Sd� i Iq J..•u'w IAGL n 65 ' ^' I'• f00• r csPwu il3 9 I I 13 Ir ; V Z14Ac. I I� 4 O . O prto 51 I 52 °i j 53 Q, r[ 007- I � I �. �• G82Ac �I es?Ac { I I` 20 2 o. I S5 • 56 2 I /21' : • aq. 11ek:cle • I 3O , •Ibl - ��ml�E = alo• ac I I LOT j 4eQ Y o.1 15. • cnsei+� lX 1 I I 996A-- +P•ss LOAr- 7-UAr- 1 = M4JesrlC COURT I �� , In r LOT s Gov I a; Q •�� CPO P- Q • Is• 363AC Q 242Ar- gawlEm KAff TRACT 2632'7 ARROYO !!LI I 61 I �� I �• E 1 7139Ar- I ['� 5 I !.K COR. I LOT j `, 69, !RAIlD Tract 3537 -1. MR Bk99.Pg.22(Condo.) Trod 3537 -2, MR Bk 99( Pg. 24 (Cando.) �:•>n....o,, ��... ,�,;� . /.34Ac ra yp! •w.u+...ven• .n,fo..: c . I + Trnct 3537 -3, MR Bk', M Pg 26 (Condo.) , ��^• -,••• : a j ......:..r.o.+c••... , Trod 3537 -4, MR Bk 99. P¢ 28 (Condo.) _ Po{. Lot L NPoindexten Sub. RA( Bk.5 ft 5 Fremont Tract. RM Bk. 3 Pa. 39 REDRAWN w -I3-0I L67At CITY OF MOORPARK `M TREE LOCATION & NUMBERING MAP Asm"or/J Mop Bk. 506, Pg. 02 L JLY LJ— Lot L ra County of V•ntu,Ccll1. 0RY0 PREVIOIA SK5rr PROs FIELD TREE EVALUATIONS INSPECTION NOTE: The following information was observed on the date(s) indicated herein and should only be considered to be true at the time of field inspection. PACIFIC HORTICULTURE CONSULTANTS go �lp 0 III • :1u Ll 0 u �u Ll 0 pis 2,T /;I I I fil I I* m W4 TREE DIAGNOSIS AND CONDITION EVALUATION Drip Line and Branch Measurements WoRPA -tL Q05iyG DEVELOPMENE Project JbhN Client Assau �Olts, TiU� 10 '.Zfo-6 1 �•• AR.IGcJ2S Date By LEGEND TREE NUMBER N Drip Line Measurem( 40 ©f' CanDpy to Grade W E S M a �s' © 1151 lq lot ►2' so ' 4� 315' ED ?0 215 1I0 70' 20 t 5 1o' ��' ►S 1p' i6, 1D, , t s �0 j2� 1a 20 c © ® Z3' 1s 1�1 2t , IZ� �9 1 2s p JZ ` 61 12' ! j u' zs 01 lo' 5) ► o , p ► y4� 7151 G' lD' S 5' 7) I 51 Q zz' �s zo' JS nI 2S Ls'. Zs/ 2 t ® 0 .111 ® , 3a' a to' ul ?° ►Zr 3 ►' �j i D 0 PACIFIC HORTICULTURE CONSULTANTS P.O. Box 3276 Ventura, California 93006 TREE DIAGNOSIS AND CONDITION EVALUATION Drip Line and Branch Measurements fAooR (902t4. 4 005(Nto DEVEU h PI Project n W, Mew6 f A55a `atPs, C ient Jp -2tg- 0 1 •F, Zoa e5 Date By M 3D� -L5 25' W C-1 3� 0 El N TREE NUMBER Drip Li ne Measureme 40 © E Canr°cpyy to Grade W E �J S 0 0 a a E-1 a o 0 E-1 a a o 0 o a D o � o 0 PACIFIC HORTICULTURE CONSULTANTS P.O. Box 3276 Ventura, California 93006 EVALUATION INTERPRETATION GUIDE PACIFIC HORTICULTURE CONSULTANTS EVALUATION INTERPRETATION GUIDE AND SITE REVIEW NOTES AND CLARIFICATIONS INTRODUCTION California's diverse environments allow us the unique pleasure of being surrounded with magnificant indigenous trees and a variety of exotic plantings from throughout the world. Appreciated for their beauty, trees also reward us with many additional benefits beyond that of aesthetic surroundings. Trees, through photosynthesis produce oxygen and help purify atmospheric contaminates, essential to life on earth. Trees are valued in their natural settings and are humanly utilized for their architectural qualities, engineering capabilities, and their climatic and aesthetic functions. We employ trees for space articulation, screening, shading,' noise abatement, traffic control, wind reduction and temperature modifications. Other considerations such as timber value, fruit production, wild life habitats and recreational activities are relevant in certain cases. Trees and other landscape plants enhance property values and increase the liveability within our cities. Increased urbanization has placed an estimable value on the preservation of existing mature trees and a desire to intensify the planting of urban forests. Because trees are complex living orgnisms influenced and subject to variable environments, they may be prone to many stresses, defects, hazards, and will eventually decline. The purpose of an evaluation is to determine a plant's current health and aesthetic condition, thereby directing individuals toward a sound tree management program. Plant investigation and diagnostics requires a basic knowledge of plant physiology, anatomy and biology. Professional plant appraisers should be well versed in plant identification and should be familiar with the habits and cultural necessities of plants, their environmental and soil requirements and most important, the major insects, diseases, and other factors that may cause reduction of vigor or normal growth. The format for appraising trees and plants was developed from the guidelines prepared by the International Society of Arboriculture and the American Society of Consulting Arbodsts. The following definitions are provided as a guide to understanding the terminology utilized in the evaluation process. SPECIMEN DATA Species The Botanical and accepted common name of the particular plant. Tree Number Trees surveyed in the field are assigned an identification number which Girdled Roots may be utilized for evaluation mapping and discussion purposes. Trunk Diameter Actual measurement of the tree trunk(s) at 4.5' above existing grade. Usually referred to as DBH (diameter at breast height). Tree Height The approximate overall height of the specimen from existing grade. Canopy Spread The measurement of the branch and foliage spread in various compass Trunk Cavity directions. Leaning Direction of trunk lean if incline is from the normal vertical position. Crowded Conditions that do not allow normal growth and symmetry due to the Epicormic Growth- proximity and/or competition of other nearby plants. Terrain PHYSICAL OBSERVATIONS The topography of the plant location referenced as slope or flat. Exposed Roots Roots that are above ground or have been exposed due to some environmental or physical activity. Girdled Roots Roots that are twisted, kinked or circling causing girdling or constrictions. Compacted Sal Chemical or Physical compaction that prevents sal aeration or the movement of moisture /nutrients into the root zone. Covered Soil/Debris Material covering the base of the tree trunk above the normal root collar flare. Trunk Cavity A hollow area within the trunk which may be due to injury or decay of wood. Internal decay may be present and is referred to as heart rot. May not be detectable from external observaton. Epicormic Growth- Excessive trunk and branch sprouting of vegetative growth. Exudations The presence of internal sap flowing out of the tree. Generally associated with wounding, decay, or insect activity. Included Bark Embedded branch bark at the attachment to the tree trunk. May influence branch strength. Related to angle of branch attachment. Disease/Insects Symptoms or signs of disease or insect activity that may cause damage or interfere with the normal physiological function of a plant. Chlorotic Yellowing of the foliage that may be caused by nutrient deficiencies, sal problems such as poor drainage or salinity, diseases, or atmospheric conditions. Stress The plant exhibits abnormal growth due to lack of care or limited natural environmental contributions toward growth.. Potentially The tree conditons and location present a potential failure of a significant Hazardous part or of the total tree. Most hazardous trees require immediate remedial action. RATING Vigor The current condition and estimated capacity of a plant for normal growth and survival. Quantatative rating from one (excellent) to five (poor). Takes into considertion age and size of species, twig growth, foliage condition, and freedom of defects. Health Quantatative rating of one (outstanding) to five (poor). Relates to overall health condition of the specimen as determined from the physical analysis. Aesthetics The overall appearance and conformation of the species Other factors evaluated include location, functional aspects, balance, symmetry, unique specimen or rare and unusual plant. Numerical rating from I MITIGATIONS (outstanding) to 5 (not significant). The major treatments recommended for preservation of a specie or removal of the tree due to conditions listed under physical observations. An indication of the urgency for followup on the field survey evaluations. This includes action needed, immediate attention required, further inspection recommended, and annual monitoring suggested. SITE REVIEW NOTES AND CLARIFICATIONS The trees evaluated herein were generally reviewed in accordance with presently accepted industry procedures which are a macro- visual observation and approximate measurements standing at natural grade adjacent to the field specimen. No extensive mic excavations, upper crown examination, nor internal tree investigations �' soil -root therefore, the reportings herein reflect the overall visual 1s were condtucted and date reviewed and now appearance of the specimens on the warranty is implied as to the potential fallure, health, or demise of any part or of the whole of any tree described in this report. It is recommended that due to the general nature of plant growth and development, and continual environmental and physical influences on vegetation at a specific site, quarterly monitoring by a certified arborist be scheduled. Locations as to property lines or exact tree locations, site amenities, structures or easements are assumed to be as illustrated on any enclosed maps and are a composite of information provided by the client, records of fact and/or on -site field review. No investigation was made to verify these conditions. This report represents the independent opinion of the signatory consultant and was conducted per the clients scope of request and is therefore limited to the extent described herein. Donald F. Rodrigues Horticulture Consultant ISA Certified Arborist 272/Reg. PCA 3505 Pacific Horticulture Consultants 1000 Wood Stock Lane Ventura, California 93001 (805) 641-3931 CITY OF MOORPARK AGENDA REPORT ITEM /0•F. CITY OF MOORPARK, CALIFORNIA City Council Meeting of MCxrCV\ ao " , aw a ACTION: Opplc y ed Re.CrS-rnftieAc W \0'n BY. , TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: March 8, 2002 (Council Meeting 3- 20 -02) SUBJECT: Consider Design for the North Leg of the Intersection of Spring Road and New Los. Angeles Avenue [Portion of Project 80261 OVERVIEW The purpose of this report is to seek conceptual approval of the proposed design for a double left -turn lane for south -to -east left -turn traffic at the intersection of Spring Road and New Los Angeles Avenue. If approved, these improvements will become a part of the Spring Road Widening project. nT COT TO C Tr)NT A. Background The Budget includes Project 8026, a project to widen Spring Road from New Los Angeles Avenue northerly to the railroad crossing. This project is currently under design. It is anticipated that right -of -way acquisition for the project will start in about three to four months. B. Approved Design Standard The design standard approved for this segment of Spring Road is generally depicted as follows: 10' *6' 12' * Bike Lane 12' 14' 12' 74' 94' 12' *6' 10' I- Spg_wide2 A-,* f : A &^j N-0, ...a._._ r Spring Road Widening March 8, 2002 Page 2 The present dimensions of the street are as follows: • Curb -to -curb: sixty -four feet (641) • Right -of -Way: eighty feet (801). C. Flinn Avenue Realignment [Project 80371 Work is also proceeding on the design for the realignment of Flinn Avenue to intersect Spring Road at Second Street. The scope of that project will include: • the construction of the new "realigned" street; • construction of a traffic signal at the new four -way intersection; and • construction of street widening along the east side of Spring Road between the new Flinn Avenue and the Railroad tracts: • This will complete the construction of the street widening, curb and gutter along the Spring Road frontage of the future Police Station site. • Construction of sidewalk in this area will be deferred until the construction of the Police facility or the development of the area north of the proposed police facility, whichever comes first. D. Project Objectives As depicted by the above diagram, the objectives of the project are to provide: • four 12' wide travel lanes • two 6' wide Bike Lanes • one 14' wide landscaped median; and • a 10' wide parkway /sidewalk on each side of the street. E. Project Scope The scope of the subject project, therefore, requires: • acquisition of additional street right -of -way along the east side of the street; • construction of street widening along the east side of the street south of the new Flinn Avenue; and • construction of the center landscaped median. The project will not require the relocation or reconstruction of any private improvements. It will not require the deletion of any parking spaces. It will, however, reduce the width of the existing landscaped areas along the east side of the street. Spg_wide2 'rN ``" "W .0 N N.0, v .6. . Spring Road Widening March 8, 2002 Page 3 F. Double Left -Turn Lane There is a relatively high volume of traffic for the south -to- east left turn movement. The Level of Service (LOS) would be improved if a double left -turn lane were to be provided for this turning movement. Attached as Exhibit 1 is a diagram showing the proposed design for this element of the project. This design concept provides for two eleven feet (111) wide left -turn lanes, plus a two feet (21) wide median. The street right -of -way required for these improvements is ten feet (101) wider than the amount of additional right -of -way required for a project with only one left -turn lane. This additional right - of -way would be taken from the existing landscaped area east of the current sidewalk along the frontage of the McDonald's restaurant. G. Landscaping In that the street in the vicinity of the McDonald's restaurant is slightly wider than the width of the street to the north, a project with only one left -turn lane would require only about two feet (21) of additional right -of -way to construct. This would have a minimal impact on the existing fifteen feet (151) wide landscaped area located east of the existing right -of -way line. The additional ten feet (101) required for the second left turn lane would reduce the landscaped area considerably. However, with the placement of the sidewalk adjacent to the curb, it is anticipated that the landscaped area to remain would be approximately eight feet (8') wide. H. Fiscal Impact The estimated total cost of the project is as follows: Design Right -of -Way Construction Contengency (10 %) Inspection Total 64,750 200,000 700,000 70,000 50,000 1,084,750 Note: The above cost estimate does not include the cost of Spring Road Widening north of Flinn Avenue. Spg_wide2 Spring Road Widening March 8, 2002 Page 4 RECOMMENDATION Approve the conceptual design for a double left -turn lane for the north leg of the intersection of Spring Road and Los Angeles Avenue, as described in this report. Spg_wide2 f; 4-> '`''s 'r" , ! 12' 12' 11' 12' 1 i t . i; PL J\Q► r` wf\LL -Tu Z6 3 W Z RAISED MEDIAN f ' 'f x N N z d! i 1 'RAD. 0 2 MINUTES OF THE CITY COUNCIL AND PLANNING COMMISSION Moorpark, California October 22, 2001 A Special Meeting of the City Council and the Planning Commission of the City of Moorpark was held on October 22, 2001, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the City Council to order at 6:40 p.m. Chair Parvin called the Planning Commission to order at 6:40 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Paul Haller led the Pledge of Allegiance. 3. ROLL CALL: City Council Present: Planning Commission Present Planning Commission Absent: Councilmembers Harper Mikos, Millhouse, Wozniak and Mayor Hunter. Commissioners DiCecco, Haller, Landis, and Chair Parvin. Commissioner Otto Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Wayne Loftus, Community Development Director; Walter Brown, City Engineer; John Libiez, Planning Manager; Nancy Burns, Redevelopment Senior Management Analyst and Laura Stringer, Senior Management Analyst, Community Development. 4. PUBLIC COMMENT: None. 5. PRESENTATION /ACTION /DISCUSSION: A. Consider Affordable Housing Workshop on the Structure, Financinq, and Processes of Affordable Housinq Projects. rn1 Minutes of the City Council and Planning Commission Moorpark, California Page 2 October 22, 2001 Staff Recommendation: conduct workshop. (No agenda report.) Mr. Riley introduced the moderator for the workshop, Mr. Bob Burrow, Director of Community Development, City of Camarillo. Mr. Riley provided a summary of Mr. Burrow's planning background and affordable housing project experience. Mr. Burrow presented an overview of affordable housing issues in Ventura County, including: state mandated affordable housing goals, the challenge of integrating affordable housing into the limited areas left for development, re- designation of older undeveloped neighborhood commercial areas to residential, Air Pollution Control District requirements, Air Quality Management Plan limitations, providing a variety of affordable housing types, and redevelopment of older areas. Mr. Burrow introduced the first speaker, Mr. Steve Whyte, Pacific Housing Advisors, consultant to LT Development, a developer proposing a multi - family project in Moorpark, with approximately twenty percent (200) of the units to be affordable. Mr. Burrow announced Mr. Whyte's topic, "Current Trends in Affordable Housing Development." Ms. Burns distributed Mr. Whyte's written materials. Mr. Whyte began his presentation discussing the thought process of the affordable housing developer, while drawing attention to the distributed chart titled "Community Arms Apartments." Mr. Whyte provided an overview of organizational structure and partnership structure required for economic success of an affordable housing project. Mr. Whyte next called attention to the grid titled "The Developer's Role in a Typical Affordable Housing Project," stating that it provided information regarding the relationship between the various financial partners and developers and outlined the developer's responsibilities in the process. Mr. Whyte concluded his presentation referring to the outline titled "Development Trends in Affordable Housing." Mr. Whyte expanded on positive trends, negative trends, developer's perspective on current tax credit Minutes of the City Council and Planning Commission Moorpark, California Page 3 October 22, 2001 equity market and current financing market, closing with a summary of new development product type opportunities. Mr. Burrow next introduced Mr. Art May, Vice President and Director of Architecture, U.S.A. Properties Fund, an affordable housing development company currently seeking a general plan amendment and zone change to develop a senior housing project in the City of Moorpark. Mr. Burrow announced Mr. May's topic; "Top 10 Barriers to Affordable Housing." Ms. Burns distributed an outline of Mr. May's presentation. Mr. May discussed the top ten barriers to affordable housing and suggested remedies: 10. Crummy Sponsors 9. Unreceptive City 8. Zoning Constraints 7. Time 6. Conditions of Approval Mayor Hunter questioned what the off -site conditions might include. Mr. May responded that they could include offsite water, sewer and street improvements through areas that might be developed later. Mayor Hunter questioned whether it was the placement of these conditions on the project or the timing that was the issue. Mr. May responded that it was the placement of the conditions at issue. Mr. May continued his presentation with item number 5 from his outline: 5. Predevelopment Funds 4. Fees Minutes of the City Council and Planning Commission Moorpark, California Page 4 3. Financing 2. Financing Gap 1. Time Mr. Burrow introduced Mr. Pacific Communities, and development of single - family units and payment of in -lieu Mr. Chung's topic; "Welcome Affordable Housing." October 22, 2001 Nelson Chung, President, developer of a planned homes including affordable fees. Mr. Burrow announced Home to the Minefield of Ms. Burns distributed a copy of Mr. Chung's presentation materials. Mr. Chung provided a Power Point type presentation, citing the goal of affordable housing ownership, and some of the obstacles for affordable housing. Mr. Chung explained a spreadsheet analysis of maximum purchase prices for various levels of affordable units in San Diego. Mr. Chung further explained the assumptions used in the analysis including current interest rates. He provided information on the history of very high interest rates during the early 1980's and encouraged working as a team to capture the timing on the current low rates. He further cited examples of the impact of increased interest rates on monthly payment amounts. Mr. Chung continued, explaining the pro -forma included in the distributed materials, citing the data included and the conclusion of limited or no profit for certain scenarios of affordability. He discussed the difficulty of providing Very, Very Low and Very Low "for- sale" housing opportunities. Mr. Chung concluded, urging that working as a team could create affordable housing opportunities without cutting into city coffers. Mr. Burrow introduced Mr. Jon Goetz, Attorney, Stradling, Yocca, Carlson and Rauth, consultant to The Olson Company, a major developer of affordable housing opportunities. Mr. Burrow stated that he had worked with The Olson Company on several affordable projects in Camarillo. Mr. Burrow announced Mr. Goetz's topic; "Affordable Home Ownership Programs." AT ¢rN A iI1 [`• Minutes of the City Council and Planning Commission Moorpark, California Page 5 October 22, 2001 Ms. Burns distributed several handouts provided by Mr. Goetz. Mr. Goetz discussed the affordable housing components for redevelopment, including low and moderate income housing funds, inclusionary housing and replacement housing. He further discussed the use of covenant requirements comparing the problems of resale restrictions to the more enforceable use of loan format /buyout with deeds of trust held by the Redevelopment Agency. Mr. Goetz stated that in addition to providing a way to monitor sales, the deed of trust also provides an opportunity for the agency to reinvest the proceeds of equity sharing sales. Mr. Goetz continued with a comparison of income limits for redevelopment agencies in Ventura County. Mr. Goetz further discussed the types of assistance that redevelopment agencies might provide for developers of affordable housing projects. These included land acquisition and resale, development loans and grants, second trust deed loans, and density bonus. Mr. Goetz concluded with a brief discussion of financing of single - family for -sale units. Mr. Burrow briefly summarized the presentations. Mr. Kueny stated that he had asked Mr. Whyte to provide clarification of tax credit financing. Ms. Burns distributed a financial model for a project in Santa Clarita. Mr. Whyte explained the process of developing the financial model, with emphasis on income restrictions and the Sources and Uses of Funds including the impact of the tax credit equity on project feasibility. He further stated that timing was critical because many activities were tied to bond financing approval. Mr. Burrow offered that the panel was open to questions. Mayor Hunter opened the discussion for questions from the City Council and the Planning Commission. Councilmember Millhouse questioned if limits for qualifying for affordable housing could be more restrictive than just income, like being a first time home buyer or current resident of the city. G Minutes of the City Council and Planning Commission Moorpark, California Page 6 October 22, 2001 Mr. Goetz responded yes, that requirement for being a first time home buyer was a good suggestion, but cautioned that the city attorney review the legal requirements for restricting residency. Mr. Millhouse further questioned the issue of moderate affordability being in the $300,000 dollar range, and whether this type of affordable housing was providing a "windfall" opportunity. Mr. Burrow commented that Camarillo had restricted some affordable housing opportunities to residents or people who already work in the community. Mr. Chung commented that their program provided for -sale housing to Low and Moderate Income families while providing in -lieu fees for Very Low Income housing. He further encouraged priority to local residents and that the program allows first time buyers into the ownership market. He further stated that the second trust deed and equity sharing brought money back to the city. Mr. May commented that the difference between for -sale and rental units, stating that they were seeing "move - ups" due to savings generated by affordable housing. Councilmember Harper commented that higher -end projects were often reluctant to do inclusionary housing, and that in -lieu fees take time to implement actual housing. Mr. Goetz responded that inclusionary housing works better in very large developments. Mr. Chung commented that his recent experience was that high -end owners are more tolerant of inclusion of lower end housing in the same development. Councilmember Mikos requested a definition of an Inclusionary Zoning Ordinance. Mr. Goetz responded that an Inclusionary Zoning Ordinance would require a certain percentage of residential units in a development be restricted to an affordable level and that there is a provision for in -lieu fees. Councilmember Wozniak questioned the concept of land dedication to the city for development of affordable of Minutes of the City Council and Planning Commission Moorpark, California Page 7 October 22, 2001 units and the pooling of developer efforts to achieve actual housing products. Mr. Burrow responded that many developers were not prepared to deal with small property developments. Commissioner Landis commented on his discussion with a representative from Habitat for Humanity and the opportunity for zero percent (0%) loans. He further commented that there was often a fear of what affordable housing would look like, and suggested that there might be practical ways to assist with the purchase rather than diminishing the quality. Mr. Goetz responded that quality does not need to be compromised, and that rigorous economic analysis should be done. Mr. Chung cautioned against reducing the cost of construction, and suggested the use of financing programs. Mr. May commented on his experience with rental units, and that different levels of affordability can be made to appear the same. Commissioner DiCecco commented that it was the Commission's preference that the developer secure land for development of units rather than in -lieu fees. Mr. Burrow added that Housing Elements were required to identify vacant sites. Chair Parvin questioned covenant requirements regarding resale restrictions. Mr. Goetz responded by describing a project where a city actually forgot they had re -sale restrictions and the issue was not brought forward until several sales had already occurred. He stated that his experience was that no one takes responsibility for policing this type of covenant, and recommended the deed of trust method. Mayor Hunter thanked the panel. 1111 1-3 Minutes of the City Council and Planning Commission Moorpark, California Page 8 October 22, 2001 6. ADJOURNMENT: Mayor Hunter adjourned the City Council meeting at 8:50 p.m. Chair Parvin adjourned the Planning Commission meeting at 8:50 p.m. Patrick Hunter, Mayor Janice Parvin, Chair ATTEST: Deborah S. Traffenstedt City Clerk MINUTES OF THE CITY COUNCIL Moorpark, California November 7, 2001 A Special Meeting of the City Council of the City of Moorpark was held on November 7, 2001, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:08 p.m. 2. ROLL CALL: Present: Councilmembers Harper, Millhouse, Mikos, Wozniak and Mayor Hunter Staff Present: Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Mary Lindley, Director of Community Services; and Deborah Traffenstedt, Assistant to City Manager /City Clerk 3. PUBLIC COMMENT: None. 4. CLOSED SESSION: Mr. Kueny announced that Item 4.A. would be discussed in closed session. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to adjourn to closed session for a discussion of Item 4.A. The motion carried by unanimous voice vote. The time was 6:08 p.m. A. CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Pursuant to Government Code Section 54956.8) Property: Portion of Arroyo Vista Community Park Address: 4550 Tierra Rejada Road City Negotiator: Steven Kueny, City Manager Negotiating Parties: The City of Moorpark and Moorpark Unified School District Under Negotiation: Price and terms of lease Cv _. Minutes of the City Council Moorpark, California Page 2 November 7, 2001 Present in closed session were all Councilmembers; Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Mary Lindley, Director of Community Services; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 6:29 p.m. Mr. Kueny announced that only Item 4.B. was discussed and that there was no action to report. 5. ADJOURNMENT: Mayor Hunter adjourned the meeting at 6:29 p.m. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt City Clerk MINUTES OF THE CITY COUNCIL Moorpark, California February 6, 2002 A Special Meeting of the City Council of the City of Moorpark was held on February 6, 2002, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 5:45 p.m. 2. ROLL CALL: Present: Councilmembers Harper, Millhouse, Mikos, Wozniak and Mayor Hunter Staff Present: Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Ken Gilbert, Director of Public Works; Mary Lindley, Director of Community Services; and Deborah Traffenstedt, Assistant to City Manager /City Clerk 3. PUBLIC COMMENT: None. 4. PRESENTATION /ACTION /DISCUSSION: A. Consider Resolution Requesting Los Angeles Regional Water Quality Control Board to Adopt a Meaningful and Reasonable Water Quality Objectives and Total Maximum Daily Load (TMDL) for Chloride in the Calleguas Creek Watershed. Staff Recommendation: Adopt Resolution No. 2002 -1936, and direct staff to forward a copy to the Los Angeles Regional Water Quality Control Board. Mr. Gilbert gave the staff report. Councilmember Mikos spoke in favor of adoption of the resolution. MOTION: Councilmember Mikos moved and Councilmember Wozniak seconded a motion to adopt Resolution No. 2002- 1936, and direct staff to forward a copy to the Los Angeles Minutes of the City Council Moorpark, California Page 2 February 6, 2002 Regional Water Quality Control Board. The motion carried by unanimous voice vote. Mr. Gilbert left the meeting at this time. 5. CLOSED SESSION: Mr. Kueny announced that one case under Item 5.A., two cases under Item 5.B., and Items 5.G. and 5.H. would be discussed in closed session. Mr. Montes announced that for the one case under Item 5.A., the facts and circumstances creating significant exposure to litigation consist of a written communication threatening litigation received from Mackenzie & Albritton LLP, legal counsel representing AT &T Wireless and dated November 30, 2001, December 5, 2001, and January 14, 2002. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to adjourn to closed session for a discussion of one case under Item 5.A., two cases under Item 5.B., and Items 5.G. and 5.H. The motion carried by unanimous voice vote. The time was 6:00 p.m. A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) G. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Employee Organization: Service Employees International Union, AFL -CIO, CLC, Local 998 H. CONFERENCE WITH LABOR NEGOTIATOR (Pursuant to Government Code Section 54957.6) Agency Designated Representative: Steven Kueny Unrepresented employees: Assistant City Manager, Director of Administrative Services, ATCM /City Clerk, Director of Community Development, Director of Community Services, Director of Public Works, Finance /Accounting Manager, Accountant I, Information u V- as yr+ri Minutes of the City Council Moorpark, California Page 3. February 6, 2002 Systems Supervisor, Planning Manager, Principal Planner, Recreation Superintendent, and Senior Management Analyst. Present in closed session were all Councilmembers; Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; Mary Lindley, Director of Community Services; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. Ms. Lindley left the meeting at 6:08 p.m., after discussion of one cased under Item 5.B. The Council reconvened into open session at 6:28 p.m. Mr. Kueny stated that one case under Item 5.A., two cases under Item 5.B., and Items 5.G. and 5.H were discussed and that there was no action to report. 5. ADJOURNMENT: Mayor Hunter adjourned the meeting at 6:28 p.m. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt City Clerk V.8 I ITEM- CITY OFMOORPARK CTTY 0,F '�MO ORPARK, C;ALT city council 'Meeting of M WARRANT REGISTER AcTTax; FOR THE 2001 -2002 FISCAL YEAR CITY COUNCIL MEETING OF MARCH 20, "M SEQUENCE AMOUNT From To MANUAL, 108680 - 108682 & $ 87,024.70 WARRANTS 108734 - 108738 VOIDED 108684 & 108713 & $ (31,972.73) WARRANTS 108715 ------------------ $ 55,051.97 PAYROLL LIABILITY 108739 - 108747 $ 11,184.13 WARRANTS REGULAR 108683 - 108731 & $ 121,125.96 WARRANTS 108748 - 108793 & $ 70,213.99 108794 - 108815 $ 473,089.73 TOTAL 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 0100 - INTERNAL SERVICES FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 0100 3751 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 M030602 3 /02COBRA VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 0100 3751 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 M030602 3 /02COBRA MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 0.00 TOTAL INTERNAL SERVICES FUND CHECK AMT TOTAL INTERNAL SERVICES FUND NET PAYABLE TOTAL INTERNAL SERVICES FUND CHECK AMT TOTAL INTERNAL SERVICES FUND NET PAYABLE ! d �a PAGE 1 CHECK AMT NET PAYABLE 39.80 39.80 RUN DATE 03/13/02 TIME 11:50:31 PENTAMATION - FUND ACCOUNTING - 500.49 - 500.49 - 460.69 - 460.69 - 460.69 - 460.69 03/13/02 ACCOUNTING PERIOD: 9/01 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 2 FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT CONTROL VENDOR 1099 DESCRIPTION T/C PURCHASE ORDE TRANSACT PROGRAM INVOICE CHK DATE ACCOUNT CASH ACCT CHECK NO SALES TAX USE TAX DISC DATE DISC AMT CHECK AMT NET PAYABLE 100021000000 9010 M030602 CPIC LIFE INSURANCE N 3/02C MGR VISION INS 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 46.60 46.60 100021000000 9010 M030602 HOLMAN GROUP, THE N 3/02C MGR EMP ASSIST 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 8.13 8.13 100021000000 9010 M030602 PUBLIC EMPLOYEE RETI N 3/02C MGR MEDICAL IN 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 3029.47 3029.47 100021000000 9010 M030602 METROPOLITAN INSURAN N 3/02C MGR LTD & STD 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/06/02 0.00 131.82 131.82 3216.02 TOTAL CITY MANAGER CHECK AMT 3216.02 TOTAL CITY MANAGER NET PAYABLE 100031000000 9010 M030602 CPIC LIFE INSURANCE N 3/02C CLERK VISION I 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 66.10 66.10 100031000000 9010 M030602 HOLMAN GROUP, THE N 3/02C CLERK EMP ASSI 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 8.75 8.75 100031000000 9010 M030602 PUBLIC EMPLOYEE RETI N 3/02C CLERK MEDICAL 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 1197.26 1197.26 100031000000 9010 M030602 METROPOLITAN INSURAN N 3/02C CLERK LTD & ST 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/06/02 0.00 73.08 73.08 1345.19 TOTAL CITY CLERK CHECK AMT 1345.19 TOTAL CITY CLERK NET PAYABLE 100031100000 9010 M030602 CPIC LIFE INSURANCE N 3 /02HR VISION INS 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 8.00 8.00 100031100000 9010 M030602 HOLMAN GROUP, THE N 3 /02HR EMP ASSIST PR 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 2.50 2.50 C 100031100000} 'g 9010 cr ) M030602 PUBLIC EMPLOYEE RETI N 3 /02HR MEDICAL INS 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 217.74 217.74 10003110000014 9010 M030602 METROPOLITAN INSURAN N 3 /02HR LTD & STD INS 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/06/02 0.00 19.31 19.31 RUN DATE 03/13/02 TIME 11:50:32 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT TOTAL HUMAN RESOURCES CHECK AMT TOTAL HUMAN RESOURCES NET PAYABLE 100051000000 9010 CPIC LIFE INSURANCE N M030602 3 /02ADMIN VISION INS 20 MARCH 02 100051000000 9010 HOLMAN GROUP, THE N M030602 3 /02ADMIN EMP ASSIST 20 MARCH 02 100051000000 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02ADMIN MEDICAL IN 20 MARCH 02 100051000000 9010 METROPOLITAN INSURAN N M030602 3 /02ADMIN LTD & STD 20 MARCH 02 TOTAL ADMINISTRATIVE SERVICES CHECK AMT TOTAL ADMINISTRATIVE SERVICES NET PAYABLE 100051001004 9010 CPIC LIFE INSURANCE N M030602 3 /02ADMIN VISION INS 20 MARCH 02 100051001004 9010 HOLMAN GROUP, THE N M030602 3 /02ADMIN EMP ASSIST 20 MARCH 02 100051001004 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02ADMIN MEDICAL IN 20 MARCH 02 100051001004 9010 METROPOLITAN INSURAN N M030602 3/02IS MGR LTD & STD 20 MARCH 02 TOTAL IS MANAGER (800) CHECK AMT TOTAL IS MANAGER (800) NET PAYABLE 100051100000 9010 CPIC LIFE INSURANCE N M030602 3 /02FINANCE VISION I 20 MARCH 02 100051100000 � ! 9010 HOLMAN GROUP, THE N r� a M030602 3 /02FINANCE EMP ASSI 20 MARCH 02 i i 100051100000 � 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108738 0.00 0.00 03/06/02 1101 0.00 03/06/02 03/06/02 108681 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108738 0.00 0.00 03/06/02 1101 0.00 03/06/02 03/06/02 108681 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 PAGE 3 CHECK AMT NET PAYABLE PENTAMATION - FUND ACCOUNTING RUN DATE 03/13/02 TIME 11:50:32 247.55 247.55 42.65 42.65 6.25 6.25 1400.97 1400.97 54.30 54.30 1504.17 1504.17 20.70 20.70 2.50 2.50 549.17 549.17 40.45 40.45 612.82 612.82 45.86 45.86 8.75 8.75 2352.18 03/13/02 1101 0.00 CITY OF MOORPARK, CA 108680 0.00 0.00 ACCOUNTING PERIOD: 9/01 1101 MANUAL CHECK ACTIVITY 03/01/02 03/06/02 108682 FUND - 1000 - GENERAL FUND- UNRESTRICTED 03/06/02 1101 0.00 03/01/02 03/06/02 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE 108681 CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT M030602 3 /02FINANCE MEDICAL 20 MARCH 02 03/06/02 108738 0.00 0.00 100051100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/06/02 M030602 3 /02FINANCE LTD & ST 20 MARCH 02 03/06/02 108681 0.00 0.00 TOTAL FINANCE CHECK AMT TOTAL FINANCE NET PAYABLE 100071000000 9010 CPIC LIFE INSURANCE N M030602 3 /02COMM SRV VISION 20 MARCH 02 100071000000 9010 HOLMAN GROUP, THE N M030602 3 /02COMM SRVC EMP AS 20 MARCH 02 100071000000 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02COMM SRVC MEDICA 20 MARCH 02 100071000000 9010 METROPOLITAN INSURAN N M030602 3 /02COMM SRVC LTD & 20 MARCH 02 TOTAL COMMUNITY SERVICES CHECK AMT TOTAL COMMUNITY SERVICES NET PAYABLE 100075200000 9010 CPIC LIFE INSURANCE N M030602 3 /02VECTOR VISION IN 20 MARCH 02 100075200000 9010 HOLMAN GROUP, THE N M030602 3 /02VECTOR EMP ASSIS 20 MARCH 02 100075200000 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02VECTOR MEDICAL I 20 MARCH 02 100075200000 9010 METROPOLITAN INSURAN N M030602 3 /02VECTOR LTD & STD 20 MARCH 02 TOTAL VECTOR CONTROL CHECK AMT TOTAL VECTOR CONTROL NET PAYABLE 100076100000 9010 CPIC LIFE INSURANCE N M030602 3 /02SR CTR VISION IN 20 MARCH 02 RUN DATE 03/13/02 TIME 11:50:33 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108738 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108681 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108738 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108681 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 PAGE 4 CHECK AMT NET PAYABLE 2352.18 73.87 73.87 2480.66 2480.66 9.90 9.90 2.26 2.26 399.03 399.03 28.35 28.35 439.54 439.54 41.40 41.40 PENTAMATION - FUND ACCOUNTING 5.00 5.00 1101.48 1101.48 41.37 41.37 1189.25 1189.25 15.90 15.90 03/13/02 CITY OF MOORPARK, CA PAGE 5 ACCOUNTING PERIOD: 9101 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100076100000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 2.50 M030602 3 /02SR CTR EMP ASSIS 20 MARCH 02 03/06/02 108682 0.00 0.00 2.50 100076100000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 902.49 M030602 3 /02SR CTR MEDICAL I 20 MARCH 02 03/06/02 108738 0.00 0.00 902.49 100076100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 19.29 M030602 3 /02SR CTR LTD & STD 20 MARCH 02 03/06/02 108681 0.00 0.00 19.29 940.18 TOTAL SENIOR CENTER CHECK AMT 940.18 TOTAL SENIOR CENTER NET PAYABLE 100076200000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 31.05 M030602 3 /02COMM FAC VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 31.05 100076200000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 3.76 M030602 3 /02COMM FAC EMP ASS 20 MARCH 02 03/06/02 108682 0.00 0.00 3.76 100076200000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 945.92 M030602 3 /02COMM FACIL MEDIC 20 MARCH 02 03/06/02 108738 0.00 0.00 945.92 100076200000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 29.83 M030602 3 /02COMM FAC LTD & S 20 MARCH 02 03/06/02 108681 0.00 0.00 29.83 1010.56 TOTAL COMMUNITY FACILITIES CHECK AMT 1010.56 TOTAL COMMUNITY FACILITIES NET PAYABLE 100076300000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 22.00 M030602 3 /02REC VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 22.00 100076300000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 5.00 M030602 3 /02REC EMP ASSIST P 20 MARCH 02 03/06/02 108682 0.00 0.00 5.00 100076300000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 1324.93 M030602 3 /02REC MEDICAL INS 20 MARCH 02 03/06/02 108738 0.00 0.00 1324.93 100076300000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 17.49 M030602 3 /02REC LTD & STD IN 20 MARCH 02 03/06/02 108681 0.00 0.00 17.49 1369.42 RAL RECREATION PROGRAM CHECK AMT 1369.42 AL RECREATION PROGRAM NET PAYABLE f � RUN DATE 03/13/02 TIME 11:50:33 PENTAMATION - FUND ACCOUNTING 1a' 03/13/02 CITY OF MOORPARK, CA PAGE 6 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100076301007 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 8.00 8.00 M030602 3 /02TEEN COOR VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 100076301007 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 217.74 M030602 3 /02TEEN COORD MEDIC 20 MARCH 02 03/06/02 108738 0.00 0.00 217.74 100076301007 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 14.36 14.36 M030602 3 /02TEEN COOR LTD & 20 MARCH 02 03/06/02 108681 0.00 0.00 240.10 TOTAL TEEN PROGRAMS (800) CHECK AMT 240.10 TOTAL TEEN PROGRAMS (800) NET PAYABLE 100081000000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 10.55 10.55 M030602 3 /02PW VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 100081000000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 2.50 2.50 M030602 3 /02PW EMP ASSIST PR 20 MARCH 02 03/06/02 108682 0.00 0.00 100081000000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 354.12 354.12 M030602 3 /02PW MEDICAL INS 20 MARCH 02 03/06/02 108738 0.00 0.00 100081000000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 17.24 17.24 M030602 3 /02PW LTD & STD INS 20 MARCH 02 03/06/02 108681 0.00 0.00 384.41 TOTAL PUBLIC WORKS CHECK AMT 384.41 TOTAL PUBLIC WORKS NET PAYABLE N 03/06/02 1101 0.00 03/01/02 1.93 100081001003 9010 HOLMAN GROUP, THE 0.00 0.00 1.93 M030602 3 /02PW EMP ASSIST PR 20 MARCH 02 03/06/02 108682 1.93 TOTAL PW /CS ANALYST (800) CHECK AMT 1.93 TOTAL PW /CS ANALYST (800) NET PAYABLE 100083200000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 0.56 0.56 M030602 3 /02NPDES VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 0.10 100083200000 9010 HOLMAN GROUP, THE N 0.00 0.00 0.10 M030602 3 /02NPDES EMP ASSIST 20 MARCH 02 03/06/02 108682 1 83200000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 20.02 20.02 M030602 3 /02NPDES MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 0.00 4� PENTAMATION - FUND ACCOUNTING RUN DATE 03/13/02 TIME 11:50:34 03/13/02 ACCOUNTING PERIOD: 9/01 FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 100083200000 9010 METROPOLITAN INSURAN N M030602 3 /02NPDES LTD & STD 20 MARCH 02 TOTAL NPDES CHECK AMT TOTAL NPDES NET PAYABLE TOTAL GENERAL FUND- UNRESTRICTED CHECK AMT TOTAL GENERAL FUND- UNRESTRICTED NET PAYABLE f�aa ! d y � 7 RUN DATE 03/13/02 TIME 11:50:34 03/06/02 1101 03/06/02 108681 0.00 03/01/02 0.00 0.00 PAGE 7 CHECK AMT NET PAYABLE PENTAMATION - FUND ACCOUNTING 1.15 1.15 21.83 21.83 15003.63 15003.63 03/13/02 CITY OF MOORPARK, CA PAGE 8 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2000 - TRAFFIC SAFETY FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 200082100000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 16.10 16.10 M030602 3 /02CROSS GUARD VISI 20 MARCH 02 03/06/02 108680 0.00 0.00 200082100000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 1.98 1.98 M030602 3 /02CROSS GUARD EMP 20 MARCH 02 03/06/02 108682 0.00 0.00 200082100000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 0.00 182.57 182.57 M030602 3 /02CROSS GUARDS MED 20 MARCH 02 03/06/02 108738 0.00 200082100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 9.18 9.18 M030602 3 /02CROSS GUARD LTD 20 MARCH 02 03/06/02 108681 0.00 0.00 209.83 TOTAL CROSSING GUARDS CHECK AMT 209.83 TOTAL CROSSING GUARDS NET PAYABLE 200083300000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 15.24 15.24 M030602 3 /02PRKNG ENF VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 200083300000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 2.49 2.49 M030602 3 /02PRKNG ENF EMP AS 20 MARCH 02 03/06/02 108682 0.00 0.00 200083300000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 0.00 563.00 563.00 M030602 3 /02PRKNG ENF MEDICA 20 MARCH 02 03/06/02 108738 0.00 200083300000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 0.00 19.22 19.22 M030602 3 /02PRKNG ENF LTD & 20 MARCH 02 03/06/02 108681 0.00 599.95 TOTAL PARKING ENFORCEMENT CHECK AMT 599.95 TOTAL PARKING ENFORCEMENT NET PAYABLE 809.78 TOTAL TRAFFIC SAFETY FUND CHECK AMT 809.78 TOTAL TRAFFIC SAFETY FUND NET PAYABLE Cy e� F� RUN DATE 03/13/02 TIME 11:50:34 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2003 - CROSSING GUARD FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX 200382100000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 M030602 3 /02CROSS GUARD MEDI 20 MARCH 02 03/06/02 108738 0.00 TOTAL CROSSING GUARDS CHECK AMT TOTAL CROSSING GUARDS NET PAYABLE TOTAL CROSSING GUARD FUND CHECK AMT TOTAL CROSSING GUARD FUND NET PAYABLE RUN DATE 03/13/02 TIME 11:50:34 PAGE 9 DISC DATE CHECK AMT DISC AMT NET PAYABLE 03/01/02 268.46 0.00 268.46 PENTAMATION - FUND ACCOUNTING 268.46 268.46 268.46 268.46 03/13/02 CITY OF MOORPARK, CA PAGE 10 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2200 - COMMUNITY DEVELOPMENT BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 220061000000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 21.90 M030602 3 /02COMM DEV VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 21.90 220061000000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 4.38 4.38 M030602 3 /02COMM DEV EMP ASS 20 MARCH 02 03/06/02 108682 0.00 0.00 M 03/06/02 1101 0.00 02/28/02 100.00 220061000000 9001 LANDIS, KIPP A 0.00 0.00 100.00 M030602 2 /11COMPENSATION MTG 20 FEBRUARY 02 03/06/02 108735 220061000000 9001 OTTO, JR. WILLIAM F. M 03/06/02 1101 0.00 02/28/02 100.00 100.00 M030602 2 /11COMPENSATION MTG 20 FEBRUARY 02 03/06/02 108736 0.00 0.00 03106102 1101 0.00 02/28/02 259.15 220061000000 9224 OTTO, JR. WILLIAM F. M 0.00 0.00 259.15 M030602 3 /20- 22PLANNERS INS 20 3/23 EXP REP 03/06/02 108736 220061000000 9225 OTTO, JR. WILLIAM F. M 03/06/02 1101 0.00 02/28/02 522.00 522.00 M030602 3 /20- 22PLANNERS INS 20 3/23 EXP REP 03/06/02 108736 0.00 0.00 881.15 TOTAL VENDOR CHECK AMT 881.15 TOTAL VENDOR NET PAYABLE 220061000000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 1190.67 1190.67 M030602 3 /02COMM DEV MEDICAL 20 MARCH 02 03/06/02 108738 0.00 0.00 220061000000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 51.04 51.04 M030602 3 /02COMM DEV LTD & S 20 MARCH 02 03/06/02 108681 0.00 0.00 2249.14 TOTAL COMMUNITY DEVELOPMENT CHECK AMT 2249.14 TOTAL COMMUNITY DEVELOPMENT NET PAYABLE 220064100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 54.74 54.74 M030602 3 /02CEO LTD & STD IN 20 MARCH 02 03/06/02 108681 0.00 0.00 54.74 TOTAL BUILDING & SAFETY CHECK AMT 54.74 TOTAL BUILDING & SAFETY NET PAYABLE 220064300000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 24.25 24.25 M030602 3 /02CEO VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 220064300000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 3.87 3.87 M030602 3 /02CEO EMP ASSIST P 20 MARCH 02 03/06/02 108682 0.00 0.00 220 300000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 644.87 t IN M030602 3 /02CEO MEDICAL INS 20 MARCH 02 03/06/02 108738 0.00 0.00 644.87 �a W°9 RUN DATE 03/13/02 TIME 11:50:35 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 FUND - 2200 - COMMUNITY DEVELOPMENT BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT TOTAL CODE ENFORCEMENT CHECK AMT TOTAL CODE ENFORCEMENT NET PAYABLE 220064400000 9010 CPIC LIFE INSURANCE N M030602 3 /02PLANNING VISION 20 MARCH 02 220064400000 9010 HOLMAN GROUP, THE N M030602 3 /02PLANNING EMP ASS 20 MARCH 02 220064400000 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02PLANNING MEDICAL 20 MARCH 02 220064400000 9010 METROPOLITAN INSURAN N M030602 3 /02PLANNING LTD & S 20 MARCH 02 TOTAL PLANNING CHECK AMT TOTAL PLANNING NET PAYABLE TOTAL COMMUNITY DEVELOPMENT CHECK AMT TOTAL COMMUNITY DEVELOPMENT NET PAYABLE i RUN DATE 03/13/02 TIME 11:50:35 03/06/02 1101 0.00 03/01/02 03/06/02 108680 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108682 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108738 0.00 0.00 03/06/02 1101 0.00 03/01/02 03/06/02 108681 0.00 0.00 PAGE 11 CHECK AMT NET PAYABLE PENTAMATION - FUND ACCOUNTING 672.99 672.99 50.25 50.25 10.50 10.50 2144.21 2144.21 98.27 98.27 2303.23 2303.23 5280.10 5280.10 03/13/02 CITY OF MOORPARK, CA PAGE 12 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2201 - CITY AFFORDABLE HOUSING BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 220124300000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 1.20 1.20 M030602 3 /02AFF HOUSE VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 220124300000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 0.37 0.37 M030602 3 /02AFF HOUSE EMP AS 20 MARCH 02 03/06/02 108682 0.00 0.00 220124300000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 32.66 32.66 M030602 3 /02AFF HOUSE MEDICA 20 MARCH 02 03/06/02 108738 0.00 0.00 220124300000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 0.00 4.41 4.41 M030602 3 /02AFF HOUSE LTD & 20 MARCH 02 03/06/02 108681 0.00 38.64 TOTAL CITY HOUSING PROGRAMS CHECK AMT 38.64 TOTAL CITY HOUSING PROGRAMS NET PAYABLE 38.64 TOTAL CITY AFFORDABLE HOUSING CHECK AMT 38.64 TOTAL CITY AFFORDABLE HOUSING NET PAYABLE �J Ss RUN DATE 03/13/02 TIME 11:50:35 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA PAGE 13 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2300 - AD 84 -2 CITYWIDE BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 2300 2102 E & M CONSTRUCTORS C M 03/06/02 1101 0.00 01/29/02 - 100.10 M030602 PYMT #2 RETENTION 20 PAYMENT #2 03/06/02 108734 0.00 0.00 - 100.10 - 100.10 TOTAL AD 84 -2 CITYWIDE CHECK AMT - 100.10 TOTAL AD 84 -2 CITYWIDE NET PAYABLE 230079007901 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 7.25 7.25 M030602 3/02AD842 VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 C M 03/06/02 1101 0.00 01/29/02 1001.00 230079007901 9252 E & M CONSTRUCTORS 0.00 0.00 1001.00 M030602 TIERRA REJADA MEDIAN 20 PAYMENT #2 03/06/02 108734 230079007901 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 0.86 0.86 M030602 3/02ADS42 EMP ASSIST 20 MARCH 02 03/06/02 108682 0.00 0.00 230079007901 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 0.00 202.34 202.34 M030602 3/02AD842 MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 230079007901 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 9.04 9.04 M030602 3/02AD842 LTD & STD 20 MARCH 02 03/06/02 108681 0.00 0.00 1220.49 TOTAL AD 84 -2 CITYWIDE CHECK AMT 1220.49 TOTAL AD 84 -2 CITYWIDE NET PAYABLE 1120.39 TOTAL AD 84 -2 CITYWIDE CHECK AMT 1120.39 TOTAL AD 84 -2 CITYWIDE NET PAYABLE �a RUN DATE 03/13/02 TIME 11:50:36 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 FUND - 2302 - AD 84 -2 ZO] BUDGET UNIT ACCOUNT CONTROL 2302 2102 M030602 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY ZE 2 VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO E & M CONSTRUCTORS C M 03/06/02 1101 PYMT #2 RETENTION 20 PAYMENT #2 03/06/02 108734 TOTAL AD 84 -2 ZONE 2 CHECK AMT TOTAL AD 84 -2 ZONE 2 NET PAYABLE 230283108019 9640 E& M CONSTRUCTORS C M 20010144 -03 P 03/06/02 M030602 TIERRA REJADA PARKWA 20 PAYMENT 42 03/06/02 TOTAL TIERRA REJADA LANDSCAPE CHECK AMT TOTAL TIERRA REJADA LANDSCAPE NET PAYABLE TOTAL AD 84 -2 ZONE 2 CHECK AMT TOTAL AD 84 -2 ZONE 2 NET PAYABLE b [, a C � M� QD PAGE 14 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 01/29/02 - 2560.50 0.00 0.00 - 2560.50 1101 0.00 01/29/02 108734 0.00 0.00 RUN DATE 03/13/02 TIME 11:50:36 PENTAMATION - FUND ACCOUNTING - 2560.50 - 2560.50 25605.00 25605.00 25605.00 25605.00 23044.50 23044.50 03/13/02 CITY OF MOORPARK, CA PAGE 15 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2400 - PARK MAINTENANCE DISTRICT BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 240078000000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 50.01 M030602 3 /02PARKS VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 50.01 240078000000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 6.64 M030602 3 /02PARKS EMP ASSIST 20 MARCH 02 03/06/02 108682 0.00 0.00 6.64 240078000000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 1506.16 M030602 3 /02PARKS MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 0.00 1506.16 240078000000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 61.34 M030602 3 /02PRK MAINT LTD & 20 MARCH 02 03/06/02 108681 0.00 0.00 61.34 1624.15 TOTAL PARK MAINTENANCE CHECK AMT 1624.15 TOTAL PARK MAINTENANCE NET PAYABLE 240078001001 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 20.70 M030602 3 /02PRKS VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 20.70 240078001001 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 2.50 M030602 3 /02PARKS EMP ASSIST 20 MARCH 02 03/06/02 108682 0.00 0.00 2.50 240078001001 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 566.14 M030602 3 /02PARKS MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 0.00 566.14 240078001001 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 13.67 M030602 3 /02PRK MAINT LTD & 20 MARCH 02 03/06/02 108681 0.00 0.00 13.67 603.01 TOTAL MAINTENANCE WORKER (800) CHECK AMT 603.01 TOTAL MAINTENANCE WORKER (800) NET PAYABLE 2227.16 TOTAL PARK MAINTENANCE DISTRICT CHECK AMT 2227.16 TOTAL PARK MAINTENANCE DISTRICT NET PAYABLE 4 RUN DATE 03/13/02 TIME 11:50:36 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2501 - LOS ANGELES A.O.C. BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO 2501 2102 E & M CONSTRUCTORS C M 03/06/02 1101 M030602 PYMT #2 RETENTION 20 PAYMENT #2 03/06/02 108734 TOTAL LOS ANGELES A.O.C. CHECK AMT TOTAL LOS ANGELES A.O.C. NET PAYABLE 250183108025 9640 E& M CONSTRUCTORS C M 20010144 -01 P 03/06/02 M030602 2001 PARKWAY & MEDIA 20 PAYMENT #2 03/06/02 TOTAL PAVEMENT REHABILITATION CHECK AMT TOTAL PAVEMENT REHABILITATION NET PAYABLE TOTAL LOS ANGELES A.O.C. CHECK AMT TOTAL LOS ANGELES A.O.C. NET PAYABLE �a �i 1101 108734 PAGE 16 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 01/29/02 - 3733.50 0.00 0.00 - 3733.50 - 3733.50 - 3733.50 0.00 01/29/02 37335.00 0.00 0.00 37335.00 RUN DATE 03/13/02 TIME 11:50:36 PENTAMATION - FUND ACCOUNTING 37335.00 37335.00 33601.50 33601.50 03/13/02 CITY OF MOORPARK, CA PAGE 17 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2605 - GAS TAX BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 260583100000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 70.46 70.46 M030602 3 /02ST MAINT VISION 20 MARCH 02 03/06/02 108680 0.00 0.00 N 03/06/02 1101 0.00 03/01/02 13.33 260583100000 9010 HOLMAN GROUP, THE 0.00 0.00 13.33 M030602 3 /02ST MAINT EMP ASS 20 MARCH 02 03/06/02 108682 03/06/02 1101 0.00 03/01/02 2532.79 260583100000 9010 PUBLIC EMPLOYEE RETI N 0.00 0.00 2532.79 M030602 3 /02ST MAINT MEDICAL 20 MARCH 02 03/06/02 108738 260583100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 128.00 128.00 M030602 3 /02ST MAINT LTD & S 20 MARCH 02 03/06/02 108681 0.00 0.00 2744.58 TOTAL STREET MAINTENANCE CHECK AMT 2744.58 TOTAL STREET MAINTENANCE NET PAYABLE 260589008902 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 0.00 1.19 1.19 M030602 3/02AD842 VISION INS 20 MARCH 02 03/06/02 108680 0.00 03/06/02 1101 0.00 03/01/02 0.17 260589008902 9010 HOLMAN GROUP, THE N 0.00 0.00 0.17 M030602 3/02AD842 EMP ASSIST 20 MARCH 02 03/06/02 108682 260589008902 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 0.00 41.54 41.54 M030602 3/02AD842 MEDICAL IN 20 MARCH 02 03/06/02 108738 0.00 260589008902 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 0.00 2.67 2.67 M030602 3/02AD842 LTD & STD 20 MARCH 02 03/06/02 108681 0.00 45.57 TOTAL PARKWAYS&MEDIANS CITYWIDE CHECK AMT 45.57 TOTAL PARKWAYS &MEDIANS CITYWIDE NET PAYABLE 2790.15 TOTAL GAS TAX CHECK AMT 2790.15 TOTAL GAS TAX NET PAYABLE 4/ 4 tc 1 RUN DATE 03/13/02 TIME 11:50:37 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 18 FUND - 2701 - CDBG ENTITLEMENT FUND BUDGET UNIT ACCOUNT CONTROL VENDOR 1099 DESCRIPTION T/C ASE ORDE PURCHASE INVOICE TRANSACT PROGRAM CHK DATE ACCOUNT CASH ACCT CHECK NO SALES TAX USE TAX DISC DATE DISC AMT CHECK AMT NET PAYABLE 270124400000 9010 M030602 CPIC LIFE INSURANCE 3 /02CDBG VISION INS N 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0 .00 2.00 2.00 270124400000 9010 M030602 HOLMAN GROUP, THE. 3 /02CDBG EMP ASSIST N 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 0.63 0.63 270124400000 9010 M030602 PUBLIC EMPLOYEE RETI 3 /02CDBG MEDICAL INS N 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 54.44 54.4 270124400000 9010 M030602 METROPOLITAN INSURAN 3 /02CDBG LTD & STD 120 N MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/01/02 0.00 7.34 7.34 64.41 TOTAL CDBG CHECK AMT 64.41 TOTAL CDBG NET PAYABLE 64.41 TOTAL CDBG ENTITLEMENT FUND CHECK AMT 64.41 TOTAL CDBG ENTITLEMENT FUND NET PAYABLE s y f � RUN DATE 03/13/02 TIME 11:50:37 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2901 - MRA LOW /MOD INC HOUSE /INC BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 290124200000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 M030602 3 /02MRA VISION INS 20 MARCH 02 03/06/02 108680 0.00 0.00 290124200000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 M030602 3 /02MRA EMP ASSIST P 20 MARCH 02 03/06/02 108682 0.00 0.00 290124200000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 M030602 3 /02MRA MEDICAL INS 20 MARCH 02 03/06/02 108738 0.00 0.00 290124200000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 M030602 3 /02MRA LTD & STD IN 20 MARCH 02 03/06/02 108681 0.00 0.00 TOTAL MRA HOUSING CHECK AMT TOTAL MRA HOUSING NET PAYABLE TOTAL MRA LOW /MOD INC HOUSE /INC CHECK AMT TOTAL MRA LOW /MOD INC HOUSE /INC NET PAYABLE r F � " RUN DATE 03/13/02 TIME 11:50:37 PAGE 19 CHECK AMT NET PAYABLE 6.80 6.80 PENTAMATION - FUND ACCOUNTING 2.12 2.12 182.27 182.27 20.43 20.43 211.62 211.62 211.62 211.62 03/13/02 CITY OF MOORPARK, CA PAGE 20 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 2902 - MRA AREA 1 -INCR & OTHER BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 290224100000 9010 CPIC LIFE INSURANCE N 03/06/02 1101 0.00 03/01/02 32.70 32.70 M030602 3 /02MRA /ECO VISION I 20 MARCH 02 03/06/02 108680 0.00 0.00 290224100000 9010 HOLMAN GROUP, THE N 03/06/02 1101 0.00 03/01/02 6.25 6.25 M030602 3 /02MRA /ECO EMP ASSI 20 MARCH 02 03/06/02 108682 0.00 0.00 290224100000 9010 PUBLIC EMPLOYEE RETI N 03/06/02 1101 0.00 03/01/02 554.50 554.50 M030602 3 /02MRA /ECO MEDICAL 20 MARCH 02 03/06/02 108738 0.00 0.00 290224100000 9010 METROPOLITAN INSURAN N 03/06/02 1101 0.00 03/01/02 34.28 34.28 M030602 3 /02MRA /ECO LTD & ST 20 MARCH 02 03/06/02 108681 0.00 0.00 627.73 TOTAL MRA ECONOMIC DEVELOPMENT CHECK AMT 627.73 TOTAL MRA ECONOMIC DEVELOPMENT NET PAYABLE 627.73 TOTAL MRA AREA 1 -INCR & OTHER CHECK AMT 627.73 TOTAL MRA AREA 1 -INCR & OTHER NET PAYABLE l RUN DATE 03/13/02 TIME 11:50:38 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 21 FUND - 5000 - LOCAL TRANSIT PROGRAMS 8C BUDGET UNIT ACCOUNT VENDOR 1099 CONTROL DESCRIPTION T/C PURCHASE ORDE TRANSACT PROGRAM INVOICE CHK DATE ACCOUNT CASH ACCT CHECK NO SALES TAX USE TAX DISC DATE DISC AMT CHECK AMT NET PAYABLE 500073100000 9010 CPIC LIFE INSURANCE N M030602 3 /02PUB TRANS VISION 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 4.49 4.49 500073100000 9010 HOLMAN GROUP, THE N M030602 3 /02PUB TRANS EMP AS 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 1.11 1.11 500073100000 9010 PUBLIC EMPLOYEE RETI N M030602 3 /02PUB TRANS MEDICA 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 200.71 200.71 500073100000 9010 METROPOLITAN INSURAN N M030602 3 /02PUB TRANS LTD & 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/01/02 0.00 15.30 15.30 221.61 TOTAL PUBLIC TRANSIT PROGRAMS CHECK AMT 221.61 TOTAL PUBLIC TRANSIT PROGRAMS NET PAYABLE 221.61 TOTAL LOCAL TRANSIT PROGRAMS 8C CHECK AMT 221.61 TOTAL LOCAL TRANSIT PROGRAMS 8C NET PAYABLE \. ,J 0 c� -,� PENTAMATION - FUND ACCOUNTING RUN DATE 03/13/02 TIME 11:50:38 03/13/02 ACCOUNTING PERIOD: 9/01 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 22 FUND - 5001 - SOLID WASTE AB939 BUDGET UNIT ACCOUNT CONTROL VENDOR 1099 DESCRIPTION T/C PURCHASE ORDE TRANSACT PROGRAM INVOICE CHK DATE ACCOUNT CASH ACCT CHECK NO SALES TAX USE TAX DISC DATE DISC AMT CHECK AMT NET PAYABLE 500175307501 9010 M030602 CPIC LIFE INSURANCE N 3 /02SLD WST VISION I 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 0.80 0.80 500175307501 9010 M030602 HOLMAN GROUP, THE N 3 /02SLD WST EMP ASSI 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 0.25 0.25 500175307501 9010 M030602 PUBLIC EMPLOYEE RETI N 3 /02SLD WST MEDICAL 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 45.12 45.12 500175307501 9010 M030602 METROPOLITAN INSURAN N 3 /02SLD WST LTD & ST 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/01/02 0.00 3.17 3.17 49.34 TOTAL USED OIL GRANT CHECK AMT 49.34 TOTAL USED OIL GRANT NET PAYABLE 500175307502 9010 M030602 CPIC LIFE INSURANCE N 3 /02SLD WST VISION I 20 MARCH 02 03/06/02 03/06/02 1101 108680 0.00 0.00 03/01/02 0.00 9.29 9.29 500175307502 9010 M030602 HOLMAN GROUP, THE N 3 /02SLD WST EMP ASSI 20 MARCH 02 03/06/02 03/06/02 1101 108682 0.00 0.00 03/01/02 0.00 2.62 2.62 500175307502 9010 M030602 PUBLIC EMPLOYEE RETI N 3 /02SLD WST MEDICAL 20 MARCH 02 03/06/02 03/06/02 1101 108738 0.00 0.00 03/01/02 0.00 471.43 471.43 500175307502 9010 M030602 METROPOLITAN INSURAN N 3 /02SLD WST LTD & ST 20 MARCH 02 03/06/02 03/06/02 1101 108681 0.00 0.00 03/01/02 0.00 43.03 43.03 526.37 TOTAL AB939 CHECK AMT 526.37 TOTAL AB939 NET PAYABLE 575.71 TOTAL SOLID WASTE AB939 CHECK AMT 575.71 TOTAL SOLID WASTE AB939 NET PAYABLE yi .Y RUN DATE 03/13/02 TIME 11:50:38 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY FUND - 6392 - THREE D ENTER /PINECREST S BUDGET UNIT ACCOUNT CONTROL VENDOR DESCRIPTION 1099 T/C PURCHASE ORDE TRANSACT PROGRAM INVOICE CHK DATE ACCOUNT CASH ACCT CHECK NO 6392 2730 M030602 THREE D ENTERPRISES N PARKING LOT LIGHT BO 20 03/ 06/02 BOND REFUND 03/06/02 1101 108737 TOTAL THREE D ENTER /PINECREST S CHECK AMT TOTAL THREE D ENTER /PINECREST S NET PAYABLE TOTAL THREE D ENTER /PINECREST S CHECK AMT TOTAL THREE D ENTER /PINECREST S NET PAYABLE TOTAL REPORT CHECK AMT TOTAL REPORT NET PAYABLE \f � s �a C; r RUN DATE 03/13/02 TIME 11:50:38 PAGE 23 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 03/06/02 1600.00 0.00 0.00 1600.00 PENTAMATION - FUND ACCOUNTING 1600.00 1600.00 1600.00 1600.00 87024.70 87024.70 03/13/02 CITY OF MOORPARK, CA PAGE 1 ACCOUNTING PERIOD: 9/01 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND- UNRESTRICTED BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100076300000 9225 MILLENNIUM BILTMORE N 03/06/02 1101 0.00 02/06/02 - 167.58 AP030602 4 /4 /02CPRS HOTEL FEE 20 R LOOSBROCK 03/06/02 108713 V 0.00 0.00 - 167.58 - 167.58 TOTAL RECREATION PROGRAM CHECK AMT - 167.58 TOTAL RECREATION PROGRAM NET PAYABLE TOTAL GENERAL FUND - UNRESTRICTED CHECK AMT - 167.58 TOTAL GENERAL FUND - UNRESTRICTED NET PAYABLE - 167.58 C t a� c� RUN DATE 03/13/02 TIME 16:19:44 PENTAMATION - FUND ACCOUNTING 03/13/02 DISC DATE CHECK AMT USE TAX CITY OF MOORPARK, CA NET PAYABLE ACCOUNTING PERIOD: 9/01 03/23/02 - 259.15 MANUAL CHECK ACTIVITY 0.00 FUND - 2200 - COMMUNITY DEVELOPMENT 0.00 02/28/02 - 100.00 0.00 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT 0.00 CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO 220061000000 9224 OTTO, JR. WILLIAM F. N 03/06/02 1101 AP030602 3 /20- 22PLANNERS INS 20 EXP REP 3/23 03/06/02 108715 V 220061000000 9001 OTTO, JR. WILLIAM F. M - 981.15 03/06/02 1101 AP030602 2/11 COMPENSATION MT 20 FEBRUARY 02 03/06/02 108715 V 220061000000 9001 OTTO, JR. WILLIAM F. M 03/06/02 1101 AP030602 2/11 COMPENSATION MT 20 FEBRUARY 02 03/06/02 108715 V 220061000000 9225 OTTO, JR. WILLIAM F. N 03/06/02 1101 AP030602 3 /20- 22PLANNERS INS 20 EXP REP 3/23 03/06/02 108715 V TOTAL VENDOR CHECK AMT TOTAL VENDOR NET PAYABLE TOTAL COMMUNITY DEVELOPMENT CHECK AMT TOTAL COMMUNITY DEVELOPMENT NET PAYABLE TOTAL COMMUNITY DEVELOPMENT CHECK AMT TOTAL COMMUNITY DEVELOPMENT NET PAYABLE �i RUN DATE 03/13/02 TIME 16:19:44 PAGE 2 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 03/23/02 - 259.15 0.00 0.00 - 259.15 0.00 02/28/02 - 100.00 0.00 0.00 - 100.00 0.00 02/28/02 - 100.00 0.00 0.00 - 100.00 0.00 03/23/02 - 522.00 0.00 0.00 - 522.00 - 981.15 - 981.15 - 981.15 - 981.15 - 981.15 - 981.15 PENTAMATION - FUND ACCOUNTING 03/13/02 DISC DATE CHECK AMT CITY OF MOORPARK, CA NET PAYABLE ACCOUNTING PERIOD: 9/01 02/22/02 - 29499.00 MANUAL CHECK ACTIVITY 0.00 FUND - 2901 - MRA LOW /MOD INC HOUSE /INC 02/25/02 - 1325.00 0.00 0.00 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO 290124202001 9285 ALL VALLEY ESCROW N - 30824.00 03/06/02 1101 AP030602 FINAL REPLACEMENT HO 20 SP #17 03/06/02 108684 V 290124202001 9285 ALL VALLEY ESCROW N 03/06/02 1101 AP030602 FINAL RESIDENTIAL EX 20 SP #17 03/06/02 108684 V TOTAL VENDOR CHECK AMT TOTAL VENDOR NET PAYABLE TOTAL MRPK MOBILE HM PARK RELOC CHECK AMT TOTAL MRPK MOBILE HM PARK RELOC NET PAYABLE TOTAL MRA LOW /MOD INC HOUSE /INC CHECK AMT TOTAL MRA LOW /MOD INC HOUSE /INC NET PAYABLE TOTAL REPORT CHECK AMT TOTAL REPORT NET PAYABLE l (4� f RUIN DATE 03/13/02 TIME 16:19:44 PAGE 3 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 02/22/02 - 29499.00 0.00 0.00 - 29499.00 0.00 02/25/02 - 1325.00 0.00 0.00 - 1325.00 - 30824.00 - 30824.00 - 30824.00 - 30824.00 - 30824.00 - 30824.00 - 31972.73 - 31972.73 PENTAMATION - FUND ACCOUNTING 03/13/02 AMOUNT CANCER INSURANCE 139.86 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 794.08 CHECK REGISTER UNION DUES FUND - 1000 - GENERAL FUND- UNRESTRICTED 2,172.50 EMPLOYEE CONTRIBUTIONS CHECK NUMBER CASH ACCT DATE ISSUED -------- - - -- -- VENDOR-------- - -- - -- ACCT 108739 1101 03/15/02 2335 AMERICAN HERITAGE LIFE IN 2299 108740 1101 03/15/02 1886 ICMA RETIREMENT TRUST 457 2210 108740 1101 03/15/02 1886 ICMA RETIREMENT TRUST 457 2210 TOTAL CHECK 108741 1101 03/15/02 1888 S E I U LOCAL 998 2208 108742 1101 03/15/02 1891 SANDRA KUENY 2299 108743 1101 03/15/02 1889 UNITED WAY OF VENTURA COU 2207 108744 1101 03/15/02 1890 VENTURA COUNTY DISTRICT A 2299 108745 1101 03/15/02 1890 VENTURA COUNTY DISTRICT A 2299 108746 1101 03/15/02 1887 WASHINGTON MUTUAL BANK, F 2210 108746 1101 03/15/02 1887 WASHINGTON MUTUAL BANK, F 2210 TOTAL CHECK 108747 1101 03/15/02 1887 WASHINGTON MUTUAL BANK, F 2210 TOTAL FUND TOTAL REPORT fl, s 4� p J PAGE 1 - - - - - -- DESCRIPTION- - - - - -- AMOUNT CANCER INSURANCE 139.86 F/T REG DEFER COMP 2,052.60 F/T REG DEFER COMP 794.08 2,846.68 UNION DUES 366.00 CASE #SD020444 2,172.50 EMPLOYEE CONTRIBUTIONS 123.00 ID #9600616061 168.46 CASE #41770 138.46 F/T REG DEFER COMP 3,468.72 F/T REG DEFER COMP 1,443.42 4,912.14 P/T REG DEFER COMP - 317.03 11,184.13 11,184.13 I I PENTAMATION - FUND ACCOUNTING RUN DATE 03/13/02 TIME 14:26:41 03/13/02 CITY OF MOORPARK, CA PAGE 1 ACCOUNTING PERIOD: 9/01 CHECK REGISTER - FUND TOTALS f� r r 6F 9 1 J r FUND FUND TITLE 1000 GENERAL FUND- UNRESTRICTED TOTAL REPORT RUN DATE 03/13/02 TIME 14:26:43 AMOUNT 11,184.13 11,184.13 PENTAMATION - FUND ACCOUNTING 03/06/02 29,499.00 FINAL RESIDENTIAL EXPENSE 1,325.00 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 3,750.00 CHECK REGISTER 25,000.00 FUND - 1000 - GENERAL FUND- UNRESTRICTED 25.97 #29 LUBE, OIL & FILTER CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT 108683 4/8 ECONOMIC DEV CONFEREN 1101 03/06/02 2690 ACCOUNTEMPS 9102 108684 27,499.00 1101 03/06/02 2983 ALL VALLEY ESCROW 9285 108684 AV PRK MAIN LINE PARTS 1101 03/06/02 2983 ALL VALLEY ESCROW 9285 TREE TIES,REPLACEMENT VAL 59.01 TOTAL CHECK 13.11 1,482.75 108685 4,079.88 1101 03/06/02 3031 ARCHSTONE SMITH 2754 108685 ALL PKS EPDXY&NOZZLES 1101 03/06/02 3031 ARCHSTONE SMITH 2734 FINAL RENTAL ASSISTANCE 5,443.20 TOTAL CHECK 1,100.00 FENCE REPR END OF FITCH 150.00 108686 150.00 1101 03/06/02 3026 BONE HEALTH 9103 108687 1101 03/06/02 2414 BRANDCO BILLING 9254 108687 1101 03/06/02 2414 BRANDCO BILLING 9254 108687 1101 03/06/02 2414 BRANDCO BILLING 9254 108687 1101 03/06/02 2414 BRANDCO BILLING 9254 TOTAL CHECK 108688 1101 03/06/02 1091 CALED - CA ASSOC FOR LOCA 9223 108689 1101 03/06/02 3033 CALIFORNIA NARCOTIC OFFIC 9223 108690 1101 03/06/02 3034 CALIFORNIA NARCOTIC OFFIC 9223 108691 1101 03/06/02 2873 CHICAGO TITLE COMPANY 9285 108692 1101 03/06/02 1137 COASTAL PIPCO 9205 108692 1101 03/06/02 1137 COASTAL PIPCO 9205 108692 1101 03/06/02 1137 COASTAL PIPCO 9252 108692 1101 03/06/02 1137 COASTAL PIPCO 9252 108692 1101 03/06/02 1137 COASTAL PIPCO 9252 108692 1101 03/06/02 1137 COASTAL PIPCO 9252 108692 1101 03/06/02 1137 COASTAL PIPCO 9204 108692 1101 03/06/02 1137 COASTAL PIPCO 9204 TOTAL CHECK 108693 1101 03/06/02 1143 COMMUNITY WORKS DESIGN GR 9630 108694 1101 03/06/02 2967 CPRS DISTRICT VIII TO AMY 9223 108695 1101 03/06/02 1176 DECISION MANAGEMENT CO., 9102 108696 1101 03/06/02 1181 DICECCO, MARK 9001 108697 1101 03/06/02 1186 DISPENSING TECHNOLOGY COR 9252 108698 1101 03/06/02 1196 DUNN - EDWARDS CORPORATION 9204 108699 1101 03/06/02 1197 DURHAM SCHOOL SERVICES 9244 i 108700 1101 03/06/02 3037 ERIKA AMEZCUA / MARIO COV 9285 108701 i 1101 03/06/02 3037 ERIKA AMEZCUA / MARIO COV 9285 �r 108702 1101 03/06/02 1220 FENCE FACTORY RENTALS 9252 108702 1101 03/06/02 1220 FENCE FACTORY RENTALS 9252 RUN DATE 03/06/02 TIME 15:39:38 PAGE 1 - - - - - -- DESCRIPTION- - - - - -- AMOUNT SZABO -WEEK END2 /22 -28HRS 630.00 FINAL REPLACEMENT HOUSING 29,499.00 FINAL RESIDENTIAL EXPENSE 1,325.00 30,824.00 CONDEMNATION DEP RFND 21,250.00 CONDEMNATION DEP RFND 3,750.00 25,000.00 SR CTR BONE DENSITY TEST 560.00 #22 LUBE, OIL & FILTER 25.97 #29 LUBE, OIL & FILTER 23.47 #43 LURE, OIL & FILTER 27.94 #23 LURE, OIL & FILTER 23.47 100.85 4/8 ECONOMIC DEV CONFEREN 550.00 2 /28RAVERS &DRUGS SEMINAR 100.00 3/21 ST DEVELOPMENT SEMIN 45.00 FINAL REPLACEMENT HOUSING 27,499.00 TREE TIES,REPLACEMENT VAL 154.33 VILLA CAMPESINA ITEM RTN - 170.53 AV PRK MAIN LINE PARTS 749.51 AV PRK MAIN LINE PARTS 9.48 AV PRK MAIN LINE PARTS 63.80 AV WELL WATER METER 604.04 TREE TIES,REPLACEMENT VAL 59.01 PARKS TRUCK IRRIGATION SU 13.11 1,482.75 AV COMMUNITY PARK 4,079.88 CPRS AWARDS SUBMITTAL 10.00 3/02- 3 /03OTG -S DISKXTENDE 203.77 2/11 COMPENSATION MTG 100.00 ALL PKS EPDXY&NOZZLES 23.51 PARKS PAINT SUPPLIES 86.83 4 /3SPRING CAMP MPK TRIP 248.85 FINAL RENTAL ASSISTANCE 5,443.20 RESIDENTIAL MOVING EXPENS 1,100.00 FENCE REPR END OF FITCH 150.00 FENCE REPR SPRNG &FLYNN 150.00 PENTAMATION - FUND ACCOUNTING 03/06/02 125.72 1ST QTR 02 CONTRACT SRVCS 900.00 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 PW SCREWS & LUMBER SUPPLI 9.09 CHECK REGISTER 45.55 FUND - 1000 - GENERAL FUND- UNRESTRICTED 126.89 CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT 556.16 3/30 EGG HUNT EVENT ATTRA TOTAL CHECK 522.00 3 /20- 22PLANNERS INS MILEA 259.15 108703 781.15 1101 03/06/02 3025 FLAGS OVER AMERICA 9252 108704 FACILITIES RUBBER GLOVES 1101 03/06/02 1258 HALLER, PAUL 9001 108705 244.36 1101 03/06/02 1765 HAWKS & ASSOCIATES INC 9620 108706 3/20- 22PLANNERS INS MILEA 1101 03/06/02 1275 HINDERLITER, DE LLAMAS & 9102 108706 100.00 1101 03/06/02 1275 HINDERLITER, DE LLAMAS & 9102 15.61 COUNTRY TRAIL PK SEED TOTAL CHECK 15.61 PENTAMATION - FUND ACCOUNTING 108707 1101 03/06/02 1283 HOME DEPOT -GECF 9208 108707 1101 03/06/02 1283 HOME DEPOT -GECF 9208 108707 1101 03/06/02 1283 HOME DEPOT -GECF 9208 108707 1101 03/06/02 1283 HOME DEPOT -GECF 9204 108707 1101 03/06/02 1283 HOME DEPOT -GECF 9208 TOTAL CHECK 108708 1101 03/06/02 1286 HOUSE SANITARY SUPPLY 9204 108708 1101 03/06/02 1286 HOUSE SANITARY SUPPLY 9204 TOTAL CHECK 108709 1101 03/06/02 1312 JOLLY JUMPS INC 9244 108710 1101 03/06/02 1329 LANDIS, KIPP A 9225 108710 1101 03/06/02 1329 LANDIS, KIPP A 9224 TOTAL CHECK 108711 1101 03/06/02 2778 LEMAY, CAPTAIN ROBERT 9221 108712 1101 03/06/02 2854 MARON, DEBORAH 9102 108713 1101 03/06/02 3032 MILLENNIUM BILTMORE 9225 108714 1101 03/06/02 1674 NEW AVENUE INDUSTRIES, IN 9204 108714 1101 03/06/02 1674 NEW AVENUE INDUSTRIES, IN 9204 108714 1101 03/06/02 1674 NEW AVENUE INDUSTRIES, IN 9204 TOTAL CHECK 108715 1101 03/06/02 1425 OTTO,JR, WILLIAM F 9001 108715 1101 03/06/02 1425 OTTO,JR, WILLIAM F 9225 108715 1101 03/06/02 1425 OTTO,JR, WILLIAM F 9001 108715 1101 03/06/02 1425 OTTO,JR, WILLIAM F 9224 TOTAL CHECK 108716 /a, \� 1101 03/06/02 1429 PACIFIC SWEEP 9352 108717 i 1101 03/06/02 1436 PARVIN, JANICE 9001 t 108718 („� 1101 03/06/02 1451 POSTNET AND COMMUNICATION 9232 108719 i 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 i 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 RUN DATE 03/06/02 TIME 15:39:39 PAGE 2 - - - - - -- DESCRIPTION- - - - - -- AMOUNT 300.00 CITY HALL FLAGS 51.00 2/11 COMPENSATION MTG 100.00 AV PRK UTILITY EXPANSION 1,015.00 1ST QTR 02 SALES TAX RECO 125.72 1ST QTR 02 CONTRACT SRVCS 900.00 1,025.72 PW CORDLESS DRILL 132.96 PW SCREWS & LUMBER SUPPLI 9.09 PW SHELVES & BRACKETS 45.55 PARKS TRUCK SUPPLIES 29.86 VECTOR PRUNING SHEARS,BUN 126.89 344.35 COM FAC CLEANING SUPPLIES 463.59 AVRC CLEANING SUPPLIES 92.57 556.16 3/30 EGG HUNT EVENT ATTRA 259.00 3 /20- 22PLANNERS INS COSTS 522.00 3 /20- 22PLANNERS INS MILEA 259.15 781.15 12 /01- 2 /02ROTARY DUES 105.00 2 /02SR CTR EXERCISE 111.00 4 /4 /02CPRS HOTEL FEE 167.58 FACILITIES RUBBER GLOVES 81.00 PARKS RUBBER GLOVES 81.00 LANDSCAPING RUBBER GLOVES 82.36 244.36 2/11 COMPENSATION MTG 100.00 3 /20- 22PLANNERS INS COSTS 522.00 2/11 COMPENSATION MTG 100.00 3/20- 22PLANNERS INS MILEA 259.15 981.15 2 /02METROLINK SWEEPING 535.23 2/11 COMPENSATION MTG 100.00 BUS RIDE GUIDES 64.35 MILLER PRK FIELD SEED 15.61 GLENWOOD PRK SEED 15.61 COUNTRY TRAIL PK SEED 15.61 VILLA CAMPESINA PK SEED 15.61 PENTAMATION - FUND ACCOUNTING 03/06/02 AMOUNT GRIFFIN PRK SEED 15.62 TR PRK FIELD SEED CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 CAMPUS CYN PRK SEED CHECK REGISTER CAMPUS PRK FIELD SEED FUND - 1000 - GENERAL FUND- UNRESTRICTED VIRG COLONY PRK SEED 15.62 CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT 108719 3/02 -6/02 675 MPK AVE 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 910.00 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 108719 1101 03/06/02 1023 S &S SEEDS INC. 9252 TOTAL CHECK 108720 1101 03/06/02 1501 SECURITY ABOVE 9102 108721 1101 03/06/02 2844 SECURITY ALARM SERVICE 9102 108721 1101 03/06/02 2844 SECURITY ALARM SERVICE 9102 108721 1101 03/06/02 2844 SECURITY ALARM SERVICE 9102 TOTAL CHECK 108722 1101 03/06/02 3027 SIGMA BETA CHI UNIT 9222 108723 1101 03/06/02 1521 SIMI VALLEY PRO SHOP 9244 108724 1101 03/06/02 1575 THOUSAND OAKS CAB COMPANY 9102 108725 1101 03/06/02 1863 TRI COUNTY OFFICE FURNITU 9501 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 108726 1101 03/06/02 1159 VENTURA COUNTY MAIL #1100 9251 TOTAL CHECK 108727 1101 03/06/02 1619 VENTURA COUNTY TRANSPORTA 9632 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9413 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 108728 1101 03/06/02 1620 VENTURA COUNTY WATERWORKS 9415 TOTAL CHECK / k 108729 > 1101 03/06/02 1631 WEST GROUP 9220 108730 1101 03/06/02 1636 WHITAKER HARDWARE, INC 9205 �i 108731 1101 03/06/02 2843 WOLCO 9203 108731 1101 03/06/02 2843 WOLCO 9203 108731 1101 03/06/02 2843 WOLCO 9203 108731 1101 03/06/02 2843 WOLCO 9203 RUN DATE 03/06/02 TIME 15:39:39 PAGE 3 - - - - - -- DESCRIPTION- - - - - -- AMOUNT GRIFFIN PRK SEED 15.62 TR PRK FIELD SEED 15.61 MTN MEADOWS PRK SEED 15.62 AV SPORTS FIELDS SEEDS 140.45 CAMPUS CYN PRK SEED 15.62 CAMPUS PRK FIELD SEED 15.62 POINDEXTER PRK SEED 15.62 VIRG COLONY PRK SEED 15.62 AV PRK FIELDS SEED 15.62 12 /4- 2 /5 /02PRKWYS & MEDIA 327.84 2 /02METROLINK GUARD SRVCS 1,968.00 3/02 -6/02 675 MPK AVE 150.00 3/02 -6/02 798 MPK AVE 150.00 3/02 -6/02 4550 TIERRA REJ 610.00 12/4- 2 /5 /02ZONE 10 910.00 INTRO PARLIAMENTARY PROCE 25.00 40 DOZEN 12 -C SOFTBALLS 1,758.90 1 /02TAXI SRVC -31 TRIPS 211.40 210 SERIES VERTICAL FILE 1,258.25 1/02 REPEATER ACCESS 42.75 1/02 REPEATER ACCESS 61.50 1/02 REPEATER ACCESS 5.41 1/02 REPEATER ACCESS 3.00 1/02 REPEATER ACCESS 13.50 1/02 REPEATER ACCESS 3.01 1/02 REPEATER ACCESS 20.83 150.00 NEXT BUS PROJ LOCAL MATCH 5,000.00 12/4- 2 /5 /02ZONE 5 296.58 12 /4- 2 /5 /02PRKWYS & MEDIA 179.01 12/4- 2 /5 /02AVRC & GYM 263.81 12/4- 2 /5 /02ZONE 4 53.80 12/4- 2 /5 /02MTN MEADOWS 682.38 12/4- 2 /5 /02ZONE 8 170.13 12/4- 2 /5 /02ZONE 10 1,660.90 12/4- 2 /5 /02TIERRA REJADA 306.99 12 /4- 2 /5 /02COUNTRY TRAIL 397.56 4,011.16 02 CA COURT RULES ST & FE 163.56 AV PRK IRRIGATION PARTS 6.89 1 /17- 2 /17POSTAGE AREA 188.55 1 /17- 2 /17COMPUTER ROOM 170.04 1/19- 2 /19PW OFFICE 67.36 1/17- 2 /17ANNEX COPIES 80.32 PENTAMATION - FUND ACCOUNTING 03/06/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 CHECK REGISTER FUND - 1000 - GENERAL FUND- UNRESTRICTED CHECK NUMBER CASH ACCT DATE ISSUED - - -- VENDOR-------- - - - - -- ACCT ------- DESCRIPTION- - - - - -- TOTAL CHECK TOTAL FUND TOTAL REPORT k/ r 4 � r 9 s � RUN DATE 03/06/02 TIME 15:39:39 PAGE 4 AMOUNT 506.27 121,125.96 121,125.96 PENTAMATION - FUND ACCOUNTING 03/06/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 CHECK REGISTER - FUND TOTALS FUND FUND TITLE AMOUNT 0100 INTERNAL SERVICES FUND 441.92 1000 GENERAL FUND - UNRESTRICTED 8,334.59 2000 TRAFFIC SAFETY FUND 26.24 2100 COMMUNITY WIDE 5,094.88 2200 COMMUNITY DEVELOPMENT 2,075.80 2300 AD 84 -2 CITYWIDE 261.37 2304 AD 84 -2 ZONE 4 53.80 2305 AD 84 -2 ZONE 5 296.58 2308 AD 84 -2 ZONE 8 170.13 2310 AD 84 -2 ZONE 10 1,660.90 2400 PARK MAINTENANCE DISTRICT 3,750.92 2605 GAS TAX 435.65 2901 MRA LOW /MOD INC HOUSE /INC 64,866.20 2902 MRA AREA 1 -INCR & OTHER 850.00 5000 LOCAL TRANSIT PROGRAMS 8C 7,781.98 5001 SOLID WASTE AB939 25.00 6262 ARCHSTONE COMMUNITIES 25,000.00 TOTAL REPORT 121,125.96 0 t 4 A RUN DATE 03/06/02 TIME 15:39:43 PAGE 1 PENTAMATION - FUND ACCOUNTING 03/13/02 3.86 3 /02CITY MGR PAGERS 27.88 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 3 /02FACILITIES PAGER 5.29 CHECK REGISTER 5.76 FUND - 1000 - GENERAL FUND- UNRESTRICTED 35.47 3 /02PRKNG ENF PAGER CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - --- VENDOR-------- - - - - -- ACCT 108748 1101 03/13/02 2690 ACCOUNTEMPS 9102 108749 1101 03/13/02 1011 ACCURATE INDUSTRIAL SUPPL 9304 108750 1101 03/13/02 1030 AMERICAN RED CROSS 9160 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 108751 1101 03/13/02 2697 ARCH WIRELESS 9420 TOTAL CHECK 108752 1101 03/13/02 1037 ARROWHEAD DRINKING WATER 9205 108753 1101 03/13/02 2860 B.T.R. INC. 9244 108754 1101 03/13/02 1054 BELLASALMA, TONY 9103 108755 1101 03/13/02 1066 BOETHING TREELAND FARMS, 3301 108756 1101 03/13/02 1078 BSN SPORTS 9244 108756 1101 03/13/02 1078 BSN SPORTS 9244 108756 1101 03/13/02 1078 BSN SPORTS 9244 108756 1101 03/13/02 1078 BSN SPORTS 9244 TOTAL CHECK 108757 1101 03/13/02 3009 CHICAGO TITLE COMPANY 9285 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 108758 1101 03/13/02 1144 COMPUWAVE 9201 TOTAL CHECK 108759 1101 03/13/02 2320 DIGITAL TELECOMMUNICATION 9102 108759 1101 03/13/02 2320 DIGITAL TELECOMMUNICATION 9102 TOTAL CHECK -1 108760 1101 03/13/02 3040 DNA ELECTRIC 9102 108761 1101 03/13/02 1690 DOYLE SHAW ICE 9204 108762 1101 03/13/02 1220 FENCE FACTORY RENTALS 9252 108763 1101 03/13/02 3010 FIRST AMERICAN TITLE 9610 RUN DATE 03/13/02 TIME 15:24:26 PAGE 1 - - - - - -- DESCRIPTION- - - - - -- AMOUNT SZABO -WEEK ENDED 3/1 -27HR 607.50 PW SAFETY GLASSES 52.63 BABYSITTING BASICS INSTRU 300.00 3 /02EMERGENCY SRVC PAGER 3.86 3 /02CITY MGR PAGERS 27.88 3 /02CITY COUNCIL PAGERS 57.83 3 /02CITY CLERK PAGER 5.76 3 /02FACILITIES PAGER 5.29 3 /02COMM SRVCS PAGER 5.76 3 /02REC PAGER 4.33 3 /02PARKS PAGER 35.47 3 /02PRKNG ENF PAGER 5.29 3 /02MRA PAGER 4.33 3 /02PW PAGER 15.38 3 /02IS MGR PAGER 6.55 177.73 2 /02CH BREAKROOM SUPPLIES 169.84 3 /1AFTER DARK EVENT PIZZA 240.00 1- 3 /02MILEAGE REIMBURSEME 54.75 REFUND -CIT #165332 50.00 12 "X12" SAFETY GUARD SCOO 37.93 30" NO KINK HOOPS 52.71 7' HANDLESS JUMP ROPE 21.08 FREIGHT (SPRING CAMP) 16.75 128.47 FINAL REPLACEMENT HOUSING 44,499.00 ATI RADEOM ALL IN WONDER 181.25 LABTEC SPEAKERS,HEADSET 17.16 HP 24G8 TAPE CARTRIDGE 96.53 HP DATA CARTRIDGE 219.86 NOTEBOOK CARRYING CASE 26.81 MPK PD LABEL PRINTER 101.89 LABTEC SPIN AMPLIFIED SPE 11.80 655.30 TESTED 50 PAIR MPOE 108.75 ELITE 48 @ AVRC 284.00 392.75 ELECTRICAL SERVICES 527.32 VECTOR DRY ICE -TRAPS 11.00 MPK PD POLES REPLACED 150.00 STREET SEARCH:FLINN AVENU 250.00 PENTAMATION - FUND ACCOUNTING 03/13/02 ACCOUNTING PERIOD: 9/01 STREET SEARCH:FLINN AVENU 250.00 CITY OF MOORPARK, CA CHECK REGISTER 500.00 FUND - 1000 - GENERAL FUND- UNRESTRICTED 199.00 FINAL - RENTAL ASSISTANCE CHECK NUMBER CASH ACCT DATE ISSUED -- - -- - -- ------VENDOR-------- - ----- ACCT 108763 1101 03/13/02 3010 FIRST AMERICAN TITLE 9610 PARKS TOOLS TOTAL CHECK 259.30 2 /02MPK PW JANITORIAL SRV 108764 1101 03/13/02 2862 G.I. RUBBISH 9102 108765 1101 03/13/02 1259 HAPPENINGS MAGAZINE 9244 108766 1101 03/13/02 2919 HAZEL V MUNGER 9285 108767 1101 03/13/02 2919 HAZEL V MUNGER 9285 108768 108768 108768 108768 1101 1101 1101 1101 03/13/02 03/13/02 03/13/02 03/13/02 1283 1283 1283 1283 HOME DEPOT -GECF HOME DEPOT -GECF HOME DEPOT -GECF HOME DEPOT -GECF 9208 9204 9252 9208 TOTAL CHECK 10.18 PARKS TRUCKS FUSES,CLEANE 13.28 108769 1101 03/13/02 1315 KELLY CLEANING & SUPPLIES 9102 108770 1101 03/13/02 1323 KUENY, STEVEN 9225 108771 108771 1101 1101 03/13/02 03/13/02 2004 2004 M & N INTERNATIONAL M & N INTERNATIONAL 9243 9243 TOTAL CHECK 18.21 VECTOR UNIFORM MAINTENANC 16.69 108772 108772 108772 108772 108772 1101 1101 1101 1101 1101 03/13/02 03/13/02 03/13/02 03/13/02 03/13/02 2937 2937 2937 2937 2937 MARGARET L ROTHSCHILD MARGARET L ROTHSCHILD MARGARET L ROTHSCHILD MARGARET L ROTHSCHILD MARGARET L ROTHSCHILD 9223 9205 9243 9205 9243 TOTAL CHECK 108773 1101 03/13/02 1924 MARTIN & CHAPMAN CO. 2733 108774 108774 1101 1101 03/13/02 03/13/02 1750 1750 MOBILE MINI, INC. MOBILE MINI, INC. 9103 9103 TOTAL CHECK 108775 108775 1101 1101 03/13/02 03/13/02 1417 1417 NORTH OAKS AUTO PARTS NORTH OAKS AUTO PARTS 9254 9254 TOTAL CHECK 108776 1101 03/13/02 2724 OAKBROOK ENGRAVING & AWAR 9205 108777 108777 108777 108777 108777 108777 108777 1101 1101 1101 N 1101 1101 C 1101 � 1101 03/13/02 03/13/02 03/13/02 03/13/02 03/13/02 03/13/02 03/13/02 1451 1451 1451 1451 1451 1451 1451 POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION POSTNET AND COMMUNICATION 9232 9205 9232 9205 9232 9205 9205 TOTAL CHECK 108778 108778 108778 a �� 1101 1101 1101 03/13/02 03/13/02 03/13/02 1464 1464 1464 PRUDENTIAL OVERALL SUPPLY PRUDENTIAL OVERALL SUPPLY PRUDENTIAL OVERALL SUPPLY 9020 9020 9020 RUN DATE 03/13/02 TIME 15:24:26 PAGE 2 - - - - - -- DESCRIPTION- - - - - -- AMOUNT STREET SEARCH:FLINN AVENU 250.00 500.00 3 /02MOBILEHOME TRASH P/U 382.82 3 /02SPRING CAMP DISPLAY 199.00 FINAL - RENTAL ASSISTANCE 10,408.44 FINAL RESIDENT MOVING EXP 1,550.00 COM CTR BATTERY 48.25 PARKS WATER HOSES 108.18 SR CTR PLEXYGLASS 47.16 PARKS TOOLS 55.71 259.30 2 /02MPK PW JANITORIAL SRV 180.00 ASPA CONFERENCE PER DIEM 210.00 VOLUNTEER RECOG SUPPLIES 84.10 FREIGHT - VOLUNTEER RECOGNI 8.95 93.05 COMM ASSESSMENT REGISTRAT 65.00 COFFEEMAKER FUNNEL REPLAC 10.47 SUPPLIES - VOLUNTEER RECOGN 12.36 SR CTR HOSPITALITY SUPPLI 21.99 SIGNS - VOLUNTEER RECOGNITI 3.53 113.35 CONS SRVCS,HANDBOOK,CALEN 390.20 3 /02SKATERAMP RENTAL 72.40 STORAGE UNIT RENTAL 137.28 209.68 ANTI- FREEZE & FUSES 10.18 PARKS TRUCKS FUSES,CLEANE 13.28 23.46 C CLERK ENGRAVING SRVCS 107.46 3 /02SR CTR NEWSLETTER 274.56 J CASILLAS BUS CARDS 79.37 FIRESTATION 42 COPIES 8.58 WALTER - BUSINESS CARDS 79.37 B/W LETTERHEAD &LABELS 528.74 H RILEY - BUSINESS CARDS 92.23 MARTIN- BUSINESS CARDS 79.37 1,142.22 PW UNIFORM MAINTENANCE 18.21 VECTOR UNIFORM MAINTENANC 16.69 VECTOR UNIFORM MAINTENANC 16.69 PENTAMATION - FUND ACCOUNTING 03/13/02 AMOUNT COM CTR MAINTENANCE SUPPL 61.09 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 COM CTR UNIFORM MAINTENAN 15.93 CHECK REGISTER 15.92 FUND - 1000 - GENERAL FUND- UNRESTRICTED 18.20 PARKS UNIFORM MAINTENANCE CHECK NUMBER CASH ACCT DATE ISSUED -------- - - ---- VENDOR-------- - - - - -- ACCT 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9204 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9020 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9204 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9020 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9020 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9204 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9020 108778 1101 03/13/02 1464 PRUDENTIAL OVERALL SUPPLY 9020 TOTAL CHECK 108779 1101 03/13/02 1476 RADIO SHACK 9250 108779 1101 03/13/02 1476 RADIO SHACK 9250 108779 1101 03/13/02 1476 RADIO SHACK 9208 108779 1101 03/13/02 1476 RADIO SHACK 9208 TOTAL CHECK 108780 1101 03/13/02 3039 RAMSEYER & ASSOCIATES, IN 2730 108781 1101 03/13/02 3041 SANQUIST, DEBORAH J. 9222 03/13/02 2844 SECURITY ALARM SERVICE 9103 108782 1101 108783 1101 03/13/02 1513 SIGNAL MAINTENANCE 9253 108784 1101 03/13/02 1520 SIMI VALLEY LOCK & KEY 9304 108784 1101 03/13/02 1520 SIMI VALLEY LOCK & KEY 9204 TOTAL CHECK 108785 1101 03/13/02 1527 SMART & FINAL 9244 108785 1101 03/13/02 1527 SMART & FINAL 9243 TOTAL CHECK 108786 1101 03/13/02 1571 THE GAS COMPANY 9416 108786 1101 03/13/02 1571 THE GAS COMPANY 9416 108786 1101 03/13/02 1571 THE GAS COMPANY 9416 108786 1101 03/13/02 1571 THE GAS COMPANY 9416 TOTAL, CHECK 1101 03/13/02 1993 THOMAS CONSTRUCTION 9252 108787 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 108788 1101 03/13/02 1581 TOMARK SPORTS 9244 TOTAL CHECK 108789 �N 1101 03/13/02 1863 TRI COUNTY OFFICE FURNITU 9208 , �b' 1101 03/13/02 1863 TRI COUNTY OFFICE FURNITU 9208 108789 TOTAL CHECK 108790 1101 03/13/02 2601 USA SPORTS PHOTOGRAPHY 9244 108791 1101 03/13/02 1636 WHITAKER HARDWARE, INC 9303 1636 WHITAKER HARDWARE, INC 9252 108791 1101 03/13/02 RUN DATE 03/13/02 TIME 15:24:26 PAGE 3 - - - - - -- DESCRIPTION- - - - - -- AMOUNT COM CTR MAINTENANCE SUPPL 61.09 COM CTR UNIFORM MAINTENAN 18.20 AVCP MAINTENANCE SUPPLIES 18.11 COM CTR UNIFORM MAINTENAN 15.93 PW UNIFORM MAINTENANCE 15.92 AVCP MAINTENANCE SUPPLIES 34.32 PARKS UNIFORM MAINTENANCE 18.20 PARKS UNIFORM MAINTENANCE 15.93 SHIP &HANDLING - INFLATOR 249.29 VECTOR PHONE HANDSET UNTA 12.42 VECTOR PHONE HANDSET UNTA 6.21 MPK PD ELECTRICAL ADAPTER 3.74 MPK PD OPERATION SUPPLIES 2.66 42W 2DWR 'K' PULL LATERL 25.03 REFUND -LOT LINE ADJ OVRPY 132.00 BUDGET & FINANCE TEXTBOOK 95.17 CITRUS ROOM ALARM REPAIR 85.00 1 /02TRAFFIC SIGNAL REPAIR 762.48 6 - #297 PADLOCKS 127.56 MPK PD PANIC ALARM INSTAL 537.18 664.74 TEEN EVENT SUPPLIES 255.25 SR VOLUNTEER RECOGNITION 280.80 536.05 2 /02PW BLDG GAS 42.32 2 /02COM FACILITIES GAS 173.29 2 /02MOBILEHOME PK GAS 214.75 2 /02AVRC GAS 253.46 683.82 PW BUILDING REPAIRS 828.00 BUDGET ELEC INFLATOR 47.15 SHIP &HANDLING- BASKETBALLS 11.78 ELECTRIC INFLATOR 38.07 SHIP &HANDLING - INFLATOR 9.53 ELECTRIC INFLATOR 47.09 WILSON JET BASKETBALL 58.31 211.93 LATERAL FILE FREIGHT 53.64 42W 2DWR 'K' PULL LATERL 284.77 338.41 JR BSKTBL LEAGUE PICTURES 244.89 PW CEMENT ANCHOR 20.37 AV CONCRETE FOR WELL REPA 11.23 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 CHECK REGISTER FUND - 1000 - GENERAL FUND- UNRESTRICTED CHECK NUMBER CASH ACCT DATE ISSUED -------- - ----- VENDOR-------- - - - --- ACCT TOTAL CHECK 108792 1101 03/13/02 2843 WOLCO 9203 108793 1101 03/13/02 1643 ZUMAR INDUSTRIES, INC. 9303 TOTAL FUND TOTAL REPORT 4 Ij a `J PAGE 4 - - - - - -- DESCRIPTION- - - - - -- AMOUNT 31.60 TOSHIBA 6570 TONERS 870.00 TRAFFIC STOP SIGNS,MARKER 670.31 70,213.99 70,213.99 PENTAMATION - FUND ACCOUNTING RUN DATE 03/13/02 TIME 15:24:26 Y 1 , 9 cl) RUN DATE 03/13/02 TIME 15:24:28 PENTAMATION - FUND ACCOUNTING PAGE 1 CITY OF MOORPARK, CA 03/13/02 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 9/01 FUND FUND TITLE AMOUNT 0100 INTERNAL SERVICES FUND 2,867.36 1000 GENERAL FUND - UNRESTRICTED 5,912.98 2000 TRAFFIC SAFETY FUND 5.29 2400 PARK MAINTENANCE DISTRICT 337.37 2501 LOS ANGELES A.O.C. 250.00 2605 GAS TAX 2,031.45 2901 MRA LOW /MOD INC HOUSE /INC 57,055.01 2902 MRA AREA 1 -INCA & OTHER 1,232.33 6385 RICHMOND AM H 132.00 6534 NORTH PARK VILLAGE 390.20 70,213.99 TOTAL REPORT Y 1 , 9 cl) RUN DATE 03/13/02 TIME 15:24:28 PENTAMATION - FUND ACCOUNTING 03/13/02 43.67 KUENY CELLPHONE BATTERY 53.62 2 /02TRAFFENSTEDT CELLPHON CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 53.61 CHECK REGISTER 43.67 FUND - 1000 - GENERAL FUND- UNRESTRICTED 43.67 2/02M RILEY CELLPHONE CHECK NUMBER CASH ACCT DATE ISSUED - - -- VENDOR-------- - - - - -- ACCT 108794 2 /02KUENY CELLPHONE 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1,270.23 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9208 108794 1/02 SUNCAL DESIGNER 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 13,871.56 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 POINDEXTER PK GAZEBOS 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9208 108794 1,387.38 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1,018.88 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 2/02C MGR PHONE 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 19.05 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 108794 1101 03/20/02 1003 A T & T WIRELESS SERVICES 9424 TOTAL CHECK 108795 1101 03/20/02 1025 ALL -AIRE / AIR EXPRESS 9621 108796 1101 03/20/02 1039 AUSTIN -FOUST ASSOCIATES, 3806 108796 1101 03/20/02 1039 AUSTIN -FOUST ASSOCIATES, 2734 108796 1101 03/20/02 1039 AUSTIN -FOUST ASSOCIATES, 2753 TOTAL CHECK 108797 1101 03/20/02 2165 BOYLE ENGINEERING CORPORA 9601 108797 1101 03/20/02 2165 BOYLE ENGINEERING CORPORA 9601 TOTAL CHECK 108798 1101 03/20/02 3042 CALIFORNIA LUTHERAN UNIVE 9222 108799 1101 03/20/02 1788 CANTWELL, ALICE A 9160 108800 1101 03/20/02 2627 CASRON SERVICES CORPORATI 9631 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 9143 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 2106 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 9144 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 9146 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 9147 108801 1101 03/20/02 1120 CHARLES ABBOTT ASSOCIATES 2106 TOTAL CHECK 108802 1101 03/20/02 1144 COMPUWAVE 9503 108802 1101 03/20/02 1144 �COMPUWAVE 9503 TOTAL CHECK 108803 1101 03/20/02 2530 MORELAND & ASSOCIATES, IN 9103 108804 (� 1101 03/20/02 1428 PACIFIC BELL 9420 108804 a. 1101 03/20/02 1428 PACIFIC BELL 9420 108804 1101 03/20/02 1428 PACIFIC BELL 9420 108804 1101 03/20/02 1428 PACIFIC BELL 9420 108804 a 1101 03/20/02 1428 PACIFIC BELL 9420 108804 1101 03/20/02 1428 PACIFIC BELL 9420 108804 1101 03/20/02 1428 PACIFIC BELL 9420 108804 ���" 1101 03/20/02 1428 PACIFIC BELL 9420 RUN DATE 03/13/02 TIME 15:58:17 PAGE 1 - - -- DESCRIPTION- - - - - -- AMOUNT 2 /02HUNTER CELLPHONE 43.67 KUENY CELLPHONE BATTERY 53.62 2 /02TRAFFENSTEDT CELLPHON 16.38 2 /02SHIGLEY CELLPHONE 32.76 H RILEY CELLPHONE BATTERY 53.61 2/02H RILEY CELLPHONE 43.67 2 /02CHUDOBA CELLPHONE 16.38 2 /02LINDLEY CELLPHONE 43.67 2/02M RILEY CELLPHONE 14.67 2 /02WALTER CELLPHONE 30.19 2 /02GILBER CELLPHONE 31.84 2 /02MORGENSTERN CELLPHONE 33.06 2 /02KUENY CELLPHONE 45.00 2 /02JOHNSTON CELLPHONE 30.26 2 /02MPK PD CELLPHONE 781.45 1,270.23 COMPUTER ROOM A/C INSTALL 5,643.96 SUNCAL ADMIN REVENUE - 404.25 SUNCAL ADMIN FEE 404.25 1/02 SUNCAL DESIGNER 2,695.00 2,695.00 LA AVE,SPRING RD WIDENING 2,400.00 LA AVE &BELTRAMO WIDENING 13,871.56 16,271.56 SANQUIST- BUDGET &FINANCE 1,275.00 AWAY WE GROW PRESCHOOL 1,672.00 POINDEXTER PK GAZEBOS 14,700.00 1 /02PLAN CHECK RESIDENTIA 1,070.27 1 /02TOTAL AMOUNT DUE 52,076.30 1 /02PLAN CHECK NON - RESIDE 1,387.38 1 /02RESIDENTIAL PERMIT FE 3,677.32 1 /02NON- RESIDENTIAL PERMI 1,285.80 1 /02TOTAL BILLABLE FEES - 7,420.77 52,076.30 COMPAQ EVO D300V 846.21 VIEWSONIC 17 INCH MONITOR 172.67 1,018.88 2 /02GRAVES ACCT SRVCS 5,265.00 2 /02COMM SRVC PHONE 33.15 2 /02ST MAINT PHONE 36.64 2/02C MGR PHONE 26.18 2 /02CITYWIDE PHONE 1,419.35 2 /02SR CTR PHONE 12.09 2 /02VECTOR PHONE 19.05 2 /02EMERGENCY MGT PHONE 130.14 2 /02FINANCE PHONE 19.86 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA PAGE 2 ACCOUNTING PERIOD: 9/01 CHECK REGISTER FUND - 1000 - GENERAL FUND- UNRESTRICTED CHECK NUMBER CASH ACCT DATE ISSUED ------- - - - - - -- VENDOR------ -- - - - --- ACCT - - - - - -- DESCRIPTION- - - - - -- AMOUNT 108804 1101 03/20/02 1428 PACIFIC BELL 9420 2 /02RECREATION PHONE 51.12 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02POINDEXTER PRK PHONE 58.10 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02CAMPUS PRK PHONE 58.10 108804 1101 03/20/02 1428 PACIFIC BELL 9420 2/02C CLERK PHONE 7.82 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02MILLER PRK PHONE 58.10 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02CAMPUS CYN PRK PHONE 58.10 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02GLENWOOD PRK PHONE 58.10 108804 1101 03/20/02 1428 PACIFIC BELL 9421 2 /02COMM CTR PHONE 54.00 2,099.90 TOTAL CHECK 108805 1101 03/20/02 2217 PACIFIC RELOCATION CONSUL 9102 1 /02MOBILEHOME PRK PROJEC 8,880.00 108806 1101 03/20/02 1502 SECURITY PAVING, INC 9640 NEW LA AVE WIDENING PROJ 10,976.00 108806 1101 03/20/02 1502 SECURITY PAVING, INC 2102 PAYMENT #13 RETENTION - 1,097.60 9,878.40 TOTAL CHECK 108807 1101 03/20/02 1513 SIGNAL MAINTENANCE 9253 2 /02INSURANCE ADJUSTMENT 72.15 108807 1101 03/20/02 1513 SIGNAL MAINTENANCE 9253 2 /02INTERSACTION MAINTENA 1,333.50 1,405.65 TOTAL CHECK 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15MTN MEADOWS PRK 183.57 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15PEACH HILL PRK 472.49 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15CITY HALL 1,482.67 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1/15- 2 /15ST MAINT 76.99 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15TRAFFIC SIGNALS 1,170.15 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9414 1 /15- 2 /15METROLINK LIGHTS 138.60 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9414 1 /15- 2 /15CITY LIMITS VARI 22,010.54 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15PRKWYS & MEDIANS 93.32 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 1 17.52 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 4 13.07 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1/15- 2 /15AV COMM CTR 909.00 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 5 12.78 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1/15 -2/15 798 MPK AVE 106.60 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 6 12.53 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 2 39.46 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 7 37.16 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 9 1.88 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9414 1 /15- 2 /15SCHOOL PROPERTY 7.00 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15COMM CTR 1,178.79 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15REDEVELOPMENT 163.45 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 8 43.89 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15CAMPUS CANYON 32.46 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ARROYO VISTA PRK 1,231.92 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15COUNTRY TRAIL 12.53 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15GRIFFIN PARK 99.89 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15VILLA CAMPESINA 65.19 108808 (°`l 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15MPK MOBILEHOME 805.70 49.28 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15CAMPUS PARK 108808 * ' 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15VIRGINIA COLONY 10.65 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15VECTOR CONTROL 76.58 108808 c` x1101 03/20/02 1536 ,SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 12 378.33 123.71 108808 -1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15TIERRA REJADA 108808 X1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15GLENWOOD 33.16 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 10 97.65 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15ZONE 11 12.53 108808 1101 03/20/02 1536 SOUTHERN CALIFORNIA EDISO 9413 1 /15- 2 /15PCH HILL PRK BLF 807.58 RUN DATE 03/13/02 TIME 15:58:17 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA PAGE 3 ACCOUNTING PERIOD: 9/01 CHECK REGISTER FUND - 1000 - GENERAL FUND- UNRESTRICTED CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT - - - - - -- DESCRIPTION- - - - - -- AMOUNT TOTAL CHECK 32,008.62 108809 1101 03/20/02 1556 SUPER SEAL AND STRIPE, IN 9310 CRACK FILLING -HOT RUBBER 4,735.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 12 /01WEST POINTE REVENUE - 549.75 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 12 /01SUNCAL ADMIN REVENUE -38.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 11 /01TOLL BROS ADMIN FEES 206.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 11 /01TOLL BROS ADMIN REVE - 206.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 11 /01TOLL BROS 1,375.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 12 /01TOLL BROS 1,380.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 11 /01WEST POINTE HOMES 3,215.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 11 /01WEST POINTE ADMIN RE - 482.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 11 /01WEST POINTE ADMIN FE 482.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 11 /01SUNCAL 560.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 11 /01SUNCAL ADMIN FEE 84.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 11 /01SUNCAL ADMIN REVENUE -84.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 12 /01WEST POINTE HOMES 3,665.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 12 /01WEST POINTE ADMIN 549.75 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2751 12 /01SUNCAL 255.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 12 /01SUNCAL ADMIN FEE 38.25 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 2734 12 /01TOLL BROS ADMIN FEE 207.00 108810 1101 03/20/02 1572 THE PLANNING CORPORATION 3806 12 /01TOLL BROS ADMIN REVE - 207.00 10,450.00 TOTAL CHECK 108811 1101 03/20/02 1863 TRI COUNTY OFFICE FURNITU 9501 PED S- FRONT, MOBILE 20D B 846.85 108811 1101 03/20/02 1863 TRI COUNTY OFFICE FURNITU 9501 FURNITURE FREIGHT 53.62 108811 1101 03/20/02 1863 TRI COUNTY OFFICE FURNITU 9501 TASK LIGHT 36W 72.91 108811 1101 03/20/02 1863 TRI COUNTY OFFICE FURNITU 9501 FLIP DR. UNIT B -STYLE FAB 127.95 108811 1101 03/20/02 1863 TRI COUNTY OFFICE FURNITU 9501 TACKBOARD, B -STYLE 16HX36 39.53 1,140.86 TOTAL CHECK 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02INVESTIGATIVE SRVCS 30,349.17 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02PATROL SRVCS 169,729.67 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02MIDDLE SCHOOL RESOURC 9,151.08 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02HIGH SCHOOL RESOURCE 9,151.08 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9118 2 /02OVERTIME -REG & COURT 7,205.58 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9254 2 /02VEHICLE CHARGES 10,391.88 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02DARE OFFICER -5TH GR 9,151.08 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02ADMIN SRVCS 5,285.08 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9254 2 /02MINI VAN ADJ NOV -JAN 508.00 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02SPECIAL ENF DETAIL 40 10,185.50 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02TRAFFIC SRVCS 23,040.92 108812 1101 03/20/02 1616 VENTURA COUNTY SHERIFF'S 9117 2 /02COMMUNITY SRVCS 10,018.33 294,167.37 TOTAL CHECK 108813 1101 03/20/02 1621 VIDEOMAX PRODUCTIONS 9102 2 /02CONTRACT VIDEO SRVCS 2,122.00 108813 1101 03/20/02 1621 VIDEOMAX PRODUCTIONS 9102 2/27/02CC MTG EQUIP RENT 300.00 108813 �} 1101 03/20/02 1621 VIDEOMAX PRODUCTIONS 9102 2/6/02CC MTG EQUIP RENTAL 300.00 108813 q 1101 03/20/02 1621 VIDEOMAX PRODUCTIONS 9102 2 /11 /02PC MTG EQUIP RENT 300.00 108813 ! \ 1101 03/20/02 1621 VIDEOMAX PRODUCTIONS 9102 2 /02GRAPHIC SRVC /BBS PROG 636.00 3,658.00 TOTAL CHECK i 108814 1101 03/20/02 2309 WEST COAST ARBORISTS, INC 9330 EMERGENCY TREE SRVC 1,566.00 108815 ti1i 1101 03/20/02 1787 WILLIS, PAMELA S 9160 AWAY WE GROW PRESCHOOL 1,212.00 RUN DATE 03/13/02 TIME 15:58:17 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9/01 CHECK REGISTER FUND - 1000 - GENERAL FUND- UNRESTRICTED CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT TOTAL FUND TOTAL REPORT 4, „J 4 1 RUN DATE 03/13/02 TIME 15:58:17 - - - - - -- DESCRIPTION- - - - - -- PAGE 4 AMOUNT 473,089.73 473,089.73 PENTAMATION - FUND ACCOUNTING 03/13/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 9101 CHECK REGISTER - FUND TOTALS FUND FUND TITLE AMOUNT 0100 INTERNAL SERVICES FUND 2,932.28 1000 GENERAL FUND - UNRESTRICTED 302,617.78 2111 ZONE DEVELOPMENT FEES 1 14,700.00 2200 COMMUNITY DEVELOPMENT 50,119.22 2300 AD 84 -2 CITYWIDE 23,676.86 2301 AD 84 -2 ZONE 1 17.52 2302 AD 84 -2 ZONE 2 39.46 2304 AD 84 -2 ZONE 4 13.07 2305 AD 84 -2 ZONE 5 12.78 2306 AD 84 -2 ZONE 6 12.53 2307 AD 84 -2 ZONE 7 37.16 2308 AD 84 -2 ZONE 8 43.89 2309 AD 84 -2 ZONE 9 1.88 2310 AD 84 -2 ZONE 10 97.65 2311 AD 84 -2 ZONE 11 12.53 2312 AD 84 -2 ZONE 12 378.33 2400 PARK MAINTENANCE DISTRICT 2,635.54 2501 LOS ANGELES A.O.C. 26,149.96 2605 GAS TAX 7,489.33 2609 OTHER ST /FEDERAL GRANTS 15,978.58 2901 MRA LOW /MOD INC HOUSE /INC 9,685.70 2902 MRA AREA 1 -INCA & OTHER 1,182.33 5000 LOCAL TRANSIT PROGRAMS 8C 138.60 6015 SUNCAL 4,036.50 6078 WESTPOINT HOMES 7,912.00 6399 TOLL BROS /BOLLINGER RESI 3,168.25 TOTAL REPORT 473,089.73 L >' PAGE 1 RUN DATE 03/13/02 TIME 15:58:20 PENTAMATION - FUND ACCOUNTING Moorpark City Council Agenda Report STEM It of ACTION: sdifv R�rJ I Yfi e,--) 2DO To: The Honorable City Council1 From: Kenneth C. Gilbert, Director of Public Works Date: March 8, 2002 (Council Meeting 3- 20 -02) Subject: Consider a Resolution Funding Additional Signs and Equipment for Public Works DISCUSSION A. Radar Speed Feedback Signs At a recent meeting of the City Council Transportation and Streets Committee, there was discussion of a new product to help with the problem of excessive speeding (see Exhibit 1). This product incorporates a radar speed display panel into a speed limit sign. Like the mobile trailers which the City already deploys, these signs advise the motoring public of the speed limit and of the speed their vehicle is traveling. The main difference is that this product is "permanent" installation (see discussion below) that is more compact and installed on a sign at the side of the road. These signs can be used in a School Speed Zone or in place of any "normal" speed limit sign. The signs operate by means of solar /battery power and are mounted to any sign pole or street light pole. The Committee suggested that the City acquire some of these signs to assist with public education regarding vehicular speed. If approved, it is the intent of staff to acquire four (4) such signs for deployment on arterial streets and in residential neighborhoods where speeding is a problem. Two (2) such signs would be permanently installed on selected arterial streets (i.e. Tierra Rejada Road and Collins Drive). The other two (2) signs would be placed on selected residential streets on a temporary basis, and be relocated to a different residential street on a periodic basis. Relocation is estimated to require approximately three (3) to four (4) manhours. The cost of the project, not including in- house labor, is $35,000 [4 signs @ $8,000 each = $32,000 + contingency]. It is anticipated that the batteries would have to be replace once every three (3) years. Signs_020320 i �• , �.y� Signs & Striping Machine March 8, 2002 Page 2 B. Striping Equipment For a number of years now, the City has owned and operated a stencil truck which enables us to provide stenciled road marking via an "in- house" effort, at a cost less than that charged by private contractors. This equipment, however, does not allow us to perform any striping work. Attached as Exhibit 2 is information regarding a small striping machine requested to be purchased by the Department. Normally such a piece of equipment would be included in the budget information to be considered by the City Council during the annual budget review process. This request is being made at this time, however, in order to facilitate certain cost savings in meeting certain current striping needs, through the use of "in- house" vs. contract striping services. The cost of the equipment is approximately $7,000. This equipment will enable our maintenance personnel to undertake small striping projects in- house. C. Fiscal Impact Attached as Exhibit 3 is a Resolution amending the budget to provide funding for the above describe purchases. The funding source for these items is the Gas Tax Fund [Fund 26051. The total cost is summarized as follows: Description Amount ($) Signs 35,000 Striping Equipment 7,000 Total 42,000 STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2002- Attachments: Exhibit 1: Exhibit 2: Exhibit 3: Radar Speed Feed -back Signs Striping Equipment Resolution ��; !-a erN r R' Signs_020320 E. %s, As J, 3M ScotchliteT" Dynamic Message Systems Active School Zone Signs Driver Feedback Speed Sign 3M "' Active School Zone Signs offer state - of- the -art solutions to improve sign visibility, alert drivers, and protect children at school crossings. The Driver Feedback Speed Sign offers a solution that combines fluorescent yellow green static school crossing signs with a fully self- contained dynamic vehicle speed sign. The Driver Feedback Speed Sign gives the motorist passing through a school zone real -time feedback as to their vehicle's speed. If the driver's speed exceeds the posted speed by more than 5 MPH, LEDs will flash to further alert the driver. Features: • Proven 3M single LED display technology • Reflective* - 3M'" Scotchlite "' Diamond Grade "' Fluorescent Reflective Sheeting • InGaAIP LED illumination • 12" character height • AC or solar /battery power options • Pre - programmed "school year' operation available • Displays speed of oncoming vehicle • LEDs flash should speed limit be exceeded by more than 5 MPH • Single pole mount • High impact, non—lare polycarbonate face with UV inhibitor • Vandal and tamper resistant enclosure i I l- lI l I' I I .. i l ..l��i it - It. •r ,.. f - ..I�t,�Th wrn��v ���i .�r,•li.�. rtnhnra: r�n�mn� !l�vr��v�u�li��� ",�rrll��,rr ir��`n , i���i,u�i� [SCHOOL] [SPEED L IMIT 50 ma mass man am am ■■ ■■ = ■■ mass as as a■ me on u as as a■ as ■m mama eGrAY n r� j,r; LineLazer I11 Unparalleled Performance All -new features make Linelazer III the best striper ever! LineLazer III is the best family of line stripers yet! We've added many innovative new features to our industry- proven LineLazer stripers — everything is designed to dramatically increase your productivity and profitability while making yourjob easier. Take a look inside the new LineLazer III and see how the latest cutting -edge technology can help you increase your striping business. NEW QuikSelect- Gun Selector NEW Easy OutTM' Filter SmartControl ' with NEW Digital Display No Tools" Gun Bar NEW Parking Brake GMax- Advantage Drive System- Fat Track- System Exhibit 3 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE FY01 /02 BUDGET AND APPROPRIATIONS TO FUND ADDITIONAL SIGNS AND STRIPING EQUIPMENT WHEREAS, on June 20, 2001, the City Council adopted the Budget for Fiscal Year 2001/02; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $42,000; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $42,000, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this ATTEST: day of , 2002. Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail Resolution No. 2002 - Exhibit "A" REVISED APPROPRIATIONS FOR Traffic Signs and Striping Equipment Account Number Current Budget ($) Amendment ($) Revised Budget ($) 2605.8310.0000.9303 17,800 35,000 52,800 2605.8310.0000.9405 17,150 7,000 24,150 Total 42,000 4) Signs, Hardware & Poles DISTRIBUTION OF APPROPRIATIONS Account Number Revised Budget ($) 2605.8310.0000.9303 - Signs 1) Street Name Signs 5,540 2) Regulatory Signs 3,740 3) Warning Signs and Reflectors 4,780 4) Signs, Hardware & Poles 3,740 Sub-Total 17,800 5) Radar Speed Feedback Signs 35,000 Total Account Number 9303 52,800 2605.8310.0000.9504 - Other Equipment 1) Lockers 1,200 2) Epoxy Gun 850 3) Trash Bin Cover 3,000 4) Buried Line Locator 2,600 5) Solar Powered Hazard Warning Lights 1,500 6) Root Grinder 8,000 Sub-Total 17,150 7) Striping Machine 7,000 Total Account Number 9504 24,150 Approved as to form: ,4't.r CITY OF MOORPARK AGENDA REPORT ITElVi __ fl_-uR ;_�.. of ACTION: TO: The Honorable City Council FROM: Kenneth C. Gilbert, Director of Public Works DATE: March 8, 2002 (Council Meeting 3- 20 -02) SUBJECT: Consider Authorization to Advertise for Receipt of Bids for the Construction of Modifications at the Intersection of Miller Parkway and Peach Hill Road to Facilitate U -Turn Traffic [Project 80321 R rvr_RnTrnTT) In April of 2001, the City Council approved a project to widen the northbound barrel of Miller Parkway just north of Peach Hill Road, in order to facilitate south -to -north "U- Turn" traffic movements at that intersection. nTgr''TT.4.4TnN A. Project Description An excerpt of the project plan, showing the required street widening, is attached as Exhibit 1. The Scope of Work is generally described as follows: • Relocate traffic signal pole at easterly ECR (End Curb Radius); • Replace traffic signal pole and mast arm at westerly BCR (Beginning Curb Radius) [Note: the wider street will require a longer mast arm for the signal heads which, in turn, will require a larger pole]; • Relocate traffic signal pull boxes; • Relocate catch basin east of intersection; • Remove and replace curb & gutter; • Remove and replace sidewalk; • Construct asphalt pavement; • Transplant trees; • Replace irrigation system; • Replant ground cover and shrubs; and • Re- grading at back of sidewalk. MillerMod ad Miller Parkway U -Turn: Advertise March 8, 2002 Page 2 B. Right -of -way As shown on Exhibit 1, additional street right -of -way is required for the construction of the project. The additional right -of -way will come from property owned by the Serenata HOA. It is anticipated that there will be no cost for this acquisition. Staff is in the process of acquiring the deeds for this additional right -of -way. C. Hardware Procurement Upon approval of the plans for this project, it is the intent of staff to proceed with the procurement of certain new poles and mast arms required for the project. This is being done in order to reduce the amount of time required for material procurement and to help facilitate completion of the construction prior to August (see Section G below). D. Fiscal Impact 1. Project Cost Estimate: The estimated cost of the project is summarized as follows: • Design: $ 14,000 • Construction $ 111,000 • Inspection: $ 1,000 (In- house) $ 126,000 2. Budget Amount: The current budget for the project [Project 8032] is $100,000. The funding source for the project is the Traffic Mitigation Fund [Fund 2002]. It is the intent of staff to present a budget amendment resolution to the City Council at the time the construction bids are considered. E. Plans and Specifications A review copy of the plans and specifications for the subject project has been placed on top of the file cabinets in the City Council Conference Room. F. Project Approval - Design Immunity It is recommended below that the City Council approve the project plans and specifications in order to document City Council approval of the scope and design of the project. Such approval is also required for the purpose of establishing design immunity pursuant to Section 830.6 of the Government Code of the State of California. ,� 'Q * I Mi1lerMod Proj 2 4 v � ,b, �I ,..o Miller Parkway U -Turn: Advertise March 8, 2002 Page 3 G. Schedule It is anticipated that the results of presented to the City Council in starting in June and ending by August. STAFF RECOMMENDATION the bid opening will be May, with construction Approve the project plans and specifications for the purposes set forth in this report and authorize staff to advertise for receipt of bids for construction. Attachments: Exhibit l: Plan / Right -of -Way Needs MillerMod_Proj2 \ _ / LNG -IV P Rpp EgSEME�T Q1 7C 1 16 Q1 7C ITEM __ I/ - rte.. Cf ar Q- AC 11 0_ : call Moorpark City Council Agenda Report To: The Honorable City Council / From: Kenneth C. Gilbert, Director of Public Works Date: March 8, 2002 (Council Meeting 3- 20 -02) Subject: Consider a Resolution to Fund the Modification of the Traffic Signal at the Intersection of Los Angeles Avenue and Tierra Rejada Road, to Add Protective Left -Turn Phasing [Project 80461 DISCUSSION A. Traffic Congestion The recent modification of the traffic signal at the subject intersection, to add a double left -turn lane for west -to- south traffic, has improved the efficient movement of traffic through the intersection. It is believed, however, that the addition of GREEN ARROWS for southbound and northbound left - turners, would further improve the Level of Service (LOS) of the intersection. B. Project Scope The project would provide for the addition of left -turn GREEN ARROWS at the north leg and south leg of the intersection, to improve traffic flow for both left -turn and through traffic on Tierra Rejada Road and Gabbert Road. The addition of these left -turn GREEN ARROWS would require the replacement of the poles and mast arms at the northeast and southwest corners of the intersection. The scope of the work required to develop and implement this project, is generally described as follows: • Possible preparation of a Warrant Study; • Approval of the Warrant Study by Caltrans [if required]; • Preparation of the project design; • Processing of a Caltrans Permit Application; and Constructing the project. LA_TR_SigMod 'f" e, „ ' ?) Los Angeles Avenue / Tierra Rejada Road Traffic Signal Modification Project March 8, 2002 Page 2 C. Permissive / Restrictive The design effort will include the evaluation of the possible use of permissive restrictive left turn phasing (left -turn on GREEN ARROW and on GREEN BALL when traffic permits). If feasible, the design will include this design feature. D. Fiscal Impact The estimated cost of the project is as follows: Description Amount ($) Design 7,000 Right -of -Way 0 Construction 30,000 Inspection 1,000 Total 38,000 D. Resolution The attached Resolution appropriates funds from the Los Angeles Avenue AOC Fund [Fund 25011 to fund this project. STAFF RECOMMENDATION (ROLL CALL VOTE) Adopt Resolution No. 2002- Attachments: Exhibit 1: Resolution LA_TR SigMod Exhibit 1 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, REVISING THE FY01 /02 BUDGET AND APPROPRIATIONS TO ESTABLISH A PROJECT FOR THE MODIFICATION OF THE TRAFFIC SIGNAL AT THE INTERSECTION OF LOS ANGELES AVENUE AND TIERRA REJADA ROAD TO PROVIDE PROTECTED LEFT TURN PHASES [GREEN ARROWS] FOR NORTHBOUND AND SOUTHBOUND TRAFFIC (PROJECT 8046) [FUND 2501 - L A AOC FUND] WHEREAS, on June 20, 2001, the City Council adopted the Budget for Fiscal Year 2001/02; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $50,000; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $38,000, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this ATTEST: day of , 2002. Patrick Hunter, Mayor Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail A ► s� , .r crg�,� Resolution No. 2002 - Exhibit "A" REVISED APPROPRIATIONS FOR Los Angeles Avenue / Tierra Rejada Road Traffic Signal Modification Project (Left -Turn Arrows) [Project No. 80461 ACCOUNT NUMBER APPROPRIATION REQUEST L. A. Avenue AOC 2501.0000.0000.5500 $ 38,000 TOTALS: $ 38,000 APPROPRIATION RE -CAP ACCOUNT NUMBER CURRENT SUBJECT REVISED REVISED APPROPRIATION FY 2001/02 APPROPRIATION APPROPRIATION $ 7,000 APPROPRIATION / (REDUCTION) 2501.8310.8046.9610: 2501.8310.8046.xxxx $ 0 $ 38,000 $ 38,000 TOTALS: $ 0 $ 38,000 $ 38,000 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT APPROPRIATION SUBJECT APPROPRIATION / (REDUCTION) REVISED APPROPRIATION 2501.8310.8046.9601: Design $ 0 $ 7,000 $ 7,000 2501.8310.8046.9610: R -O -W $ 0 $ 0 $ 0 2501.8310.8046.9640: Const. $ 0 $ 30,000 $ 30,000 2501.8310.8046.9650: Insp. $ 0 $ 1,000 $ 1,000 TOTALS: $ 0 $ 38,000 $ 38,000 l Approved as to form: To. From: Date: 4 IT-R,m - / t - r-O-,-. Cl"ry e ',oi00RP VRK. CALIFOit'NTA City Council iLleefing of VAQ____ Xh a ( ± ACTION: Vii Moorpark City Council Agenda Report The Honorable City Council Kenneth C. Gilbert, Director of Public Works March 8, 2002 (Council Meeting 3- 20 -02) Subject: Acquisition of Joyce Property [AP No. 513 -0- 031 -0451 required for the Los Angeles Avenue East Widening Project [Project 80121 DISCUSSION A. Background The City is in the process of designing a project to widen Los Angeles Avenue East under the freeway overpass. The project will require street widening and the construction of retaining walls along the north side of the street. B. Description of Joyce Property [513 -0 -031 -045] The above mentioned street widening project will require acquisition of additional street rights -of -way, landscape easements, slope easements, retaining wall easements and temporary construction easements from the properties along the north side of the street in the vicinity of Nogales Avenue. Attached as Exhibit 1 is a map showing the location of the Joyce property. Attached as Exhibit 2 is a sketch showing the additional street right -of -way anticipated to be required from property owned by Judith Joyce. That sketch does not show additional areas which may be required for retaining walls and other needs. The total area of the Joyce property is 16,720 sf. . The area of possible take could be as high as 9,000 sf. Joyce _prop L. A. Avenue East Widening Project Joyce Property Acquisition March 8, 2002 Page 2 C. Purchase of Entire Propert Attached as Exhibit 3 is a letter expressing interest by the owner in selling the entire property to the City. The asking price for the entire property is $50,000 [$3.000 /sf +]. Staff has determined that this is a fair price for the property in question. D. Residual Property If acquired by the City, it would be the intent of staff to encumber the required rights -of -way and then create a separate parcel with the residual property. As a part of the design effort dealing with property access issues, staff will develop options for the best use of this and other residual properties in the vicinity. Options may include combining several properties in this area to form one or more lots which would be more suitable for building. E. Budget There are ample funds budgeted for the acquisition of street rights -of -way for this project [Project 8012]. The project is funded by the Los Angeles Avenue AOC Fund [Fund 2501]. STAFF RECOMMENDATION (ROLL CALL VOTE Authorize staff to proceed with the steps necessary to acquire the Joyce property for a price consistent with the information in this report. Attachments: Exhibit 1: Vicinity Map Exhibit 2: Joyce Property Exhibit 3: Letter of Interest in Selling Joyce prop v „ /- LTRACT t POR. TR. J, RANCHO SI MI Tax Rare Area 3 POR. SEC. 3 , T. 2 N., R. I9 W. S. B. B. a M . 67 012 67076 03 / R -E- /A c. 1 I MORNING DOVE //,c ° � 11,3 � o 112 :J.v r// .> � Ono. a10 92 0 _ _ J ROAD ,., ,1.• Jl10 Jl.J I o.nJ AVE. rJ �, '• : �•„ „� �^ '"- 06 LOS ANGELES •� ^ „ +� • " Oo ��O? - • /4 1 / a. I 3492 1 0 � � i i •24• •'1�,. 'Qr•�•.2C _. - / j0-f O O o �� `�/ 0 91 9S 96 IlJ 97 a' !3O 1:' Ob O .JJ� Ij 0o ki. 100 AVENIDA •,c' •: I JJ COLONIA (7 ,c"° J ' •' ✓ G r2 �+ ,., +•"� ORD. 1092 017 10 1 9 AV 1 , � Q �° , VENTURA T ' NING EIVTMENT ' .• 0 33 —03 �CL__� J n f " /� :1 O �.l ' ,n•Y.� KWN a StM�'60NS co✓+�r Of "c""A /E 1O { ,• J d Q ORDINANCE 2339 ADOPT ED 5 - 5 =70 COLINTY CLERK Robert L.H.., ?O O Ronchc Simi ,Pg.7 R. M, Qk .3 , Colonic Virginia Tr. Re- Sub. , R. M. Qk. 20, Pg. 33 tt Assessor's Mop 8k.513 , P9.03 Z-7 r L C. C J CITY OF j � I LOS ANGELES AVENUE EAST MOORPARK �a 29 +00.00 TO STA. as +oo.00 RIGHT OF WAY PLANS a� ��- k 2 - John W. Newton & Associates, Inc. 6Dz0fF_ iional conialtanti 165 High St., Suite 103 Post Office Box 471 Moorpark, California 93021 March 11, 2002 Ken Gilbert Director of Public Works 799 Moorpark Avenue Moorpark, CA 93021 Re: 14341 E. Los Angeles Avenue APN: 513 -0- 031 -045 Approximately 15,950 S.F.Vacant Land Dear Ken: Telephone (805) 378 -0073 Fax No. (805) 378 -0080 I have confirmed that Judith Joyce, widow of Randolph Joyce, will consider selling the above - referenced parcel of land to the City for $50,000.00 Mrs. Joyce would rather sell the entire parcel than go through the City acquisition process for the approximate 5,726 S.F. (approximately 38' of frontage) proposed for road widening purposes. She would be left with a basically unusable parcel of steep upslope should the City only take the 38' road widening portion. The price is easily comparable to single family lot values in our area. It is at the low end of the range due to the location of the property, and the proposed street widening project impacts. Attached is a copy of the APN Map and a Sheet from the City's Los Angeles Avenue East, Right of Way plans for reference. Upon City Council approval, please advise whether you wish our firm to handle escrow and title processes, and whether the granting document should go to the City or to the Redevelopment Agency. gS rely /, lN� n W. Newton Agent for Property Owner cc: Judith Joyce REAL ESTATE BROKERAGE MINERAL REAL ESTATE DEVELOPMENT Commercial • Industrial • Land RESOURCE Engineering • Land Division • Permits Residential Relocation DEVELOPMENT Planning • Zoning V MOORPARK CITY COUNCIL AGENDA REPORT ITEM CT[), `;F ?;rO(Iikl ",RX, CAtII ORNIA of r'­, d TO: Honorable City Council FROM: Dana Shigley, Administrative Services Dire t DATE: March 6, 2002 (meeting of March 20, 2002) SUBJECT: CONSIDER THE FISCAL YEAR 2000 /2001 ANNUAL FINANCIAL STATEMENTS, SINGLE AUDIT REPORT AND MANAGEMENT REPORT BACKGROUND The City is required to conduct an annual independent audit of its financial statements. In addition to the general purpose audit, the city is also required to conduct an independent "single audit" that focuses on federal pass- through funds and a "management report" which addresses internal procedures. DISCUSSION For the third consecutive year, the audit firm of Vavrinek, Trine, Day & Co., has conducted the annual audit and prepared the necessary financial statements. These reports have been provided to the City Council under separate cover and are available to the public on request. STAFF RECOMAENDATION Receive and file the City's annual financial statements for the year ended June 30, 2001. March 12, 2002 To: Honorable City Council From: Dana Shigley, Administrative Services Director Subject: Annual Financial Statements for fiscal year ended June 30, 2001 Attached for your information are the annual financial statements for the year ended June 30, 2001 for both the City of Moorpark and the Moorpark Redevelopment Agency. Also attached is the auditor's Management Letter for the same period. These reports will appear on the Council and Agency agendas for the March 20 meeting to be formally received and filed. These financial statements are quite comprehensive. To assist you, I have attached a one -page analysis of the revenues and expenditures in the General Fund, and the resulting impact on the fund's balance. A brief explanation is below. Revenues General fund revenues exceeded budgeted amounts by about $1.09 million. Revenues increased over last year by $1.43 million; however, of this amount, $710,000 was the result of implementation of a cost allocation plan, and is offset by increased expenditure levels, with no net impact on fund balance. Discounting that accounting change, total revenues increased by about $720,000 over last year, an increase of about 10 %. *Sales tax revenues were $1.869 million, nearly identical to the $1.809 million received in the previous year. Property tax revenues increased 15 %, or $258,000, over the previous year, finally reflecting the numerous new homes constructed in the last couple of years. Motor Vehicle In Lieu fees increased 11 % over the previous year, from $1.488 million to $1.657 million. This is consistent with the 10% annual increase experienced last year. These three sources represent 62% of all general fund revenues. •Revenues from Interest Earnings increased by $91,000, or 13% over last year. The amount invested has increased as the General Fund balance has increased. Earnings in 2001/2002 will be lower, as interest rates have dropped. Expenditures Actual General Fund expenses were nearly $800,000 less than budgeted level, with savings spread through all departments. Savings resulted in several departments from positions that remained vacant during the year and special projects that were not completed. Expenditures in the "overhead" departments increased significantly in 2000/2001 along with the implementation of the cost allocation plan mentioned above; however, revenues increased by the same amount, so there was no net impact. Public Safety expenditures increased from $3.241 million to $3.484, an increase of 8 %. Overall, total expenditures increased by $1.255 million over the 1999/2000 fiscal year. Fund Balance In sum, unanticipated revenues of $1.09 million, added to budget savings of about $800,000, resulted in an increase to the general fund balance of $1.890 million. In addition, one- time transfers between funds and the expenditure of prior year unspent budget amounts net an additional $171,000. The general fund's balance at June 30, 2000 was $8.536 million, and increased to $10.598 million by June 30, 2001. The Council will recall that, as part of the last two annual budgets, unspent appropriations and unanticipated revenues from the 1999/2000 fiscal year were set aside for special projects and programs. The balance of these funds at June 30, 2001, which is included in the fund balance figure noted above, is $739,000 ($433,700 of this is appropriated in the 2001/2002 budget). As with last year, during development of the 2002/2003 the City Manager will recommend uses for this amount, as well as for the use of the operational surplus of $1.89 million for the 2000/2001 fiscal year. Non - General Fund The other operating and capital funds ended the year with revenue and expense levels generally in line with projected levels. Notable changes over last year include significant increases in revenues to development related funds, such as the Traffic System Management, Endowment Fund, Park Improvement Funds and Areas of Contribution funds, as a result of various housing developments in process during the year. For similar reasons, both revenues and expenses in the Community Development fund were also increased significantly over last year. The Endowment Fund ended the year with a balance of $7.2 million, an increase of $2.4 million during the year. Management Report In addition to reporting on the City's financial status, the annual audit includes a review of internal management practices, pointing out areas where internal control could be improved. The auditors found that, of the eight recommendations made last year, five have either been implemented or are in process. Nine recommendations were made this year, including three carried over from the previous year; many of these nine recommendations have since been implemented. The recommendations yet to be implemented or otherwise resolved include: 1) improved monitoring of developer deposits (note that custom software is currently being developed to resolve this problem), 2) development of a written policy for backing up the computer systems (this is in process), 3) implementing improved fixed asset tracking (this project is underway), 4) updating the city's purchasing ordinance, and 5) development of a comprehensive accounting policies and procedures manual. Staff will work toward implementation of these recommendations in the coming year. If you have any questions at all about these annual reports, please call me any time. Cc: Steven Kueny, City Manager Hugh Riley, Assistant City Manager Attached: General Fund Revenue and Expense Summary Annual Financial Statement — City of Moorpark Annual Financial Statement — Moorpark Redevelopment Agency Annual Management Letter Annual Single Audit Report City of Moorpark General Fund Expenditures and Revenues Comparsion of Estimated versus Actual Fiscal Year Ended June 30, 2001 REVENUES Estimated Actual Variance Property taxes 1,687,000 1,961,855 274,855 Sales taxes 1,555,000 1,869,411 314,411 Motor vehicle license taxes 1,521,500 1,656,722 135,222 Utility franchise taxes 659,000 668,177 9,177 Subventions and grants 247,200 342,449 95,249 Charges for current services 491,700 609,147 117,447 Charges to other funds for services 710,301 710,321 20 Fines & forfeitures 100,800 113,085 12,285 Interest 756,926 800,511 43,585 Other 37,500 125,020 87,520 Total Revenues 7,766,927 8,856,698 1,089,771 EXPENDITURES 1100 City Council 32,800 30,906 1,894 2100 City Manager 247,305 245,772 1,533 3100 City Clerk 335,537 319,339 16,198 3110 Human Resources 117,272 85,388 31,884 3120 Public Information 131,665 45,725 85,940 4100 City Attorney 94,000 24,415 69,585 5100 Administrative Services 595,752 552,005 43,747 5110 City Treasurer/Finance 440,408 418,387 22,021 5210 Emergency Services 21,395 6,765 14,630 6100 Community Development - - - 7210 Animal Regulations 67,500 43,210 24,290 7520 Vector Control 258,510 246,724 11,786 7610 Senior Center 125,258 106,121 19,137 7620 Community Facilities 223,885 168,756 55,129 7630 Recreation 644,752 530,264 114,488 7800 Park Maintenance 542,100 372,954 169,146 8100 Public Works 64,113 68,142 (4,029) 8310 Street Maintenance 65,999 50,999 15,000 8320 NPDES 11,247 8,408 2,839 8330 Parking Enforcement 4,800 4,799 1 9200 Public Safety 3,569,405 3,484,489 84,916 Total Expenditures 7,762,139 6,965,480 796,659 Beginning Fund Balance 8,536,132 Net of Operating Revenues over Expenditures 1,891,218 Expenditures from prior year surplus (288,394) Interest from MRA for Prior Year Advances 484,761 Net Transfers to State Grant Fund (25,257) Total Increase /(Decrease) in Fund Balance 2,062,328 Ending Fund Balance 10,598,460 CITY OF MOORPARK MOORPARK, CALIFORNIA COMPREHENSIVE ANNUAL FINANCIAL REPORT For the fiscal year July 1, 2000 through June 30, 2001 CITY OF MOORPARK ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2001 CONTENTS PAGE GENERAL PURPOSE FINANCIAL STATEMENTS Independent Auditors' Report I All Fund Types and Account Groups Combined Balance Sheet 3 All Governmental Fund Types Combined Statement of Revenues, Expenditures and Changes In Fund Balances 5 Combined Statement of Revenues, Expenditures and Changes In Fund Balances — Budget and Actual 6 Notes to General- Purpose Financial Statements 8 SUPPLEMENTARY SCHEDULES All Special Revenue Funds Combining Balance Sheet 30 Combining Statement of Revenues, Expenditures and Changes In Fund Balances 33 Combining Statement of Revenues, Expenditures and Changes In Fund Balances — Budget and Actual 36 All Capital Projects Funds Combining Balance Sheet 42 Combining Statement of Revenues, Expenses and Changes In Fund Balances 44 Combining Statement of Revenues, Expenditures and Changes In Fund Balance - Budget and Actual 46 Agency Fund — Developer Deposit Fund Statement of Changes in Assets and Liabilities 48 CITY OF MOORPARK ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2001 CONTENTS (Continued) PAGE STATISTICAL SECTION Revenues by Source — All Governmental Fund Types — Last Ten Fiscal Years 49 Expenditures by Function — All Governmental Fund Types — Last Ten Fiscal Years 50 Assessed Value of Taxable Property — Last Ten Fiscal Years 51 Secured Tax Charge and Delinquencies — Most Recent Five Year History 52 Direct and Overlapping Bonded Debt as of Fiscal Year 1999 -2000 53 Computation of Legal Debt Margin and Breakdown of General Property Tax Levy 54 City Population — Last Ten Years 55 Building Permit Valuation — Last Ten Fiscal Years 56 Largest Property Owners — Per Assessed Valuation 1998 57 Miscellaneous Statistics 58 rris I i VALUE THE DIFFERENCE U66V Vavrinek, Trine, Day & Co., LLP Certified Public Accountants & Consultants INDEPENDENT AUDITORS' REPORT The Honorable City Council City of Moorpark Moorpark, California We have audited the accompanying general - purpose financial statements of the City of Moorpark as of and for the year ended June 30, 2001, as listed in the accompanying table of contents. These general - purpose financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these general - purpose financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the general - purpose financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the general - purpose financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall general - purpose financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In accordance with Government Auditing Standards, we have also issued a report dated November 20, 2001 on our consideration of City of Moorpark's internal control over financial reporting and our tests of its compliance with certain provisions of laws regulations, contracts and grants. The City has not maintained complete records relating to the fixed assets of the General Fixed Asset Account Group. Accordingly, we are unable to satisfy ourselves as to the fixed assets of the General Fixed Assets Account Group amounting to $22,038,103. In our opinion, except for the omission of the information discussed in the preceding paragraph, the general- purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Moorpark, California as of June 30, 2001, and the results of its operations for the year then ended in conformity with accounting principles generally accepted in the United States of America. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com FYI FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE Our audit was made for the purpose of forming an opinion on the general - purpose financial statements taken as a whole. The combining and individual fund statements listed in the accompanying table of contents as supplementary information are presented for purposes of additional analysis and are not a required part of the general - purpose financial statements of the City of Moorpark, California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects in relation to the general - purpose financial statements taken as a whole. The statistical information listed in the table of contents was not audited by us, and accordingly, we do not express an opinion thereon. Rancho Cucamonga, California November 20, 2001 0 M .m 5 2 W so CITY OF MOORPARK COMBINED BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 2001 (With Comparative Totals for June 30, 2000) ASSETS AND OTHER DEBITS Cash and Investments Restricted cash and investments Accounts and interest receivable, net Taxes receivable Notes and loans receivable Due from other funds Long -term advance in Redevelopment Agency Other assets Land held for resale Property and equipment Amount available for debt service Amount to be provided for retirement of general long -term debt Total Assets LIABILITIES Liabilities: Accounts payable and accrued liabilities Employees compensated absences payable Deposits, principally from developers Due to other funds Deferred revenue Long -term advance from City General Fund Tax allocation bonds payable Total Liabilities FUND EQUITY AND OTHER CREDITS Fund balances and other credits: Investment in general fixed assets Fund balances: Reserved for unpaid grants Reserved for encumbrances Reserved for receivables due after one year, net Reserved for land held for resale Reserved for prepaid expenditures Reserved for debt services Reserved for low /moderate income housing Reserved for advances in Redevelopment Agency Unreserved: Designated Undesignated Total Fund Equity and Other Credits Total Liabilities and Fund Equity 5,315 55,168 540,936 73,531 747,117 3,493,320 1,744,256 990,622 4,492 403,309 1,832,626 233,678 10,459,950 27,868,694 2,811,968 10,598,456 32,733,629 7,529,588 403,309 $ 11,111,006 $ 36,353,588 $ 8,367,471 $ 850,641 The accompanying notes are an integral part of these financial statements. 3 GOVERNMENTAL FUND TYPES Special Capital Debt General Revenue Projects Service $ 9,539,956 $ 32,992,734 $ 3,796,933 $ 803,959 593,113 766,601 76,006 10,381 239,061 22,417 24,279 73,623 785,119 3,493,320 660,761 42,461 12,022 4,492 10,590 1,744,256 990,622 8,367,471 $ $ 11,111,006 $ 36,353,588 $ 850,641 439,323 2,877,899 349,077 447,332 25,000 4,045 12,022 218,461 484,761 61,205 498,599 512,550 3,619,959 837,883 447,332 5,315 55,168 540,936 73,531 747,117 3,493,320 1,744,256 990,622 4,492 403,309 1,832,626 233,678 10,459,950 27,868,694 2,811,968 10,598,456 32,733,629 7,529,588 403,309 $ 11,111,006 $ 36,353,588 $ 8,367,471 $ 850,641 The accompanying notes are an integral part of these financial statements. 3 pn} MNi %e9 FIDUCIARY FUND TOTALS TYPE ACCOUNT GROUPS (Memorandum Only) General General -Long Agency Fixed Assets Term Debt 2001 2000 $ 1,413,623 $ 47,743,246 $ 39,115,418 803,959 1,082,005 1,446,101 1,906,710 285,757 136,747 4,352,062 4,600,988 715,244 3,097,664 1,865,369 15,082 13,781 +� 2,734,878 1,500,000 $ 22,038,103 22,038,103 21,221,029 $ 403,309 403,309 831,875 9,024,226 9,024,226 10,769;599 $ 1,413,623 _L_22,038,103 $ 9,427,535 _L_89,561,967 $ 86,141,185 4,113,631 2,242,136 232,535 232,535 196,105 1,413,623 1,442,668 1,518,004 r 715,244 3,097,664 559,804 527,206 1,865,369 9,195,000 9,195,000 9,540,000 1,413,623 9,427,535 16,258,882 18,986,484 22,038,103 22,038,103 21,221,029 5,315 49,097 596,104 263,711 4,313,968 4,415,786 2,734,878 1,500,000 4,492 3,664 .� 403,309 831,875 1,832,626 1,570,425 ma 1,865,369 233,678 4,249,058 41,140,612 31,184,687 i 22,038,103 73,303,085 67,154,701 1,413,623 $ 22,038,103 $ 9,427,535 $ 89,561,967 $ 86,141,185 w� rr 4 This page left blank intentionally. d y y 8 w so CITY OF MOORPARK COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES FOR THE FISCAL YEAR ENDED JUNE 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) , A+ The accompanying notes are an integral part of these financial statements. 5 Qw TOTALS GOVERNMENTAL FUND TYPES (Memorandum Only) General Special Capital Debt Fund Revenue Projects Service 2001 2000 REVENUES Property taxes $ 1,961,855 $ 2,541,900 $ 4,503,755 $ 3,692,893 Sales taxes 1,869,411 1,869,411 1,809,428 Other taxes $ 662,865 662,865 596,716 Motor vehicle license fees 1,656,722 1,656,722 1,488,473 Utility franchise fees 668,178 202,402 870,580 846,180 Building and safety fees 924,610 924,610 453,189 Maintenance assessments 6,132,478 $ 253,068 6,385,546 5,147,137 Subventions and grants 342,449 1,346,265 1,688,714 2,375,920 Planning and public works fees 1,321,470 1,321,470 1,456,613 Development fees 2,181,308 2,181,308 133,543 Charges for current services 777,792 43,302 821,094 628,527 Fines and forfeitures 113,085 155,635 268,720 230,148 Interest 540,914 1,875,778 530,170 41,058 2,987,920 2,384,356 Other 121,316 26,685 99,825 247,826 88,120 Total Revenues 8,051,722 14,872,798 883,063 2,582,958 26,390,541 21,331,243 EXPENDITURES Current: General government 1,597,567 4,071 1,601,638 1,168,049 Public safety 3,781,307 48,675 271 3,830,253 3,476,781 Public services 252,934 3,873,836 294,971 613,910 5,035,651 5,070,009 Parks and recreation 840,348 1,011,300 1,851,648 1,383,146 Capital outlay 72,164 4,771,982 2,044,112 6,888,258 5,355,271 Debt service Principal 2,210,369 2,210,369 2,820,000 Interest 557,401 557,401 744,305 Total Expenditures 6,544,320 9,705,793 2,343,425 3,381,680 21,975,218 20,017,561 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 1,507,402 5,167,005 (1,460,362) (798,722) 4,415,323 1,313,682 OTHER FINANCING SOURCES (USES) Operating transfers in 822,098 1,217,939 878,536 2,918,573 1,481,809 Proceeds from sale of city property 3,704 7,980 11,684 Loss from sale of city property (15,000) (15,000) Operating transfers out (709,559) (963,418) (737,216) (508,380) (2,918,573) (1,481,809) Total Other Financing Sources (Uses) 116,243 247,501 (737,216) 370,156 (3,316) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER air EXPENDITURES AND OTHER USES 1,623,645 5,414,506 (2,197,578) (428,566) 4,412,007 1,313,682 Fund Balances, Beginning of Year 8,536,132 27,172,539 9,393,126 831,875 45,933,672 44,518,954 .gyp Prior Period Adjustment 484,761 100,502 334,040 919,303 101,036 Fund Equity Transfer/Residual Equity Transfer (46,082) 46,082 Fund Balances, End of Year $ I 5982456 $ 32,733,629 $ 7,529,588 $ 403,309 $ 51,264,982 $ 45,933,672 , A+ The accompanying notes are an integral part of these financial statements. 5 Qw CITY OF MOORPARK COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES FOR THE FISCAL YEAR ENDED JUNE 30, 2001 The accompanying notes are an integral part of these financial statements. Ell 0 W W w GENERAL FUND SPECIAL REVENUE FUNDS Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) REVENUES Property taxes $ 1,687,000 $ 1,961,855 $ 274,855 Sales taxes 1,555,000 1,869,411 314,411 Other taxes $ 598,090 $ 662,865 $ 64,775 Motor vehicle license fees 1,521,500 1,656,722 135,222 Utility franchise fees 659,000 668,178 9,178 187,000 202,402 15,402 Building and safety fees 1,122,491 924,610 (197,881) Maintenance assessments 7,947,809 6,132,478 (1,815,331) Subventions and grants 247,200 342,449 95,249 2,213,259 1,346,265 (866,994) Planning and public works fees 1,321,470 1,321,470 Development fees 2,181,308 2,181,308 Charges for current services 660,345 777,792 117,447 1,680,054 43,302 (1,636,752) Fines and forfeitures 100,800 113,085 12,285 105,000 155,635 50,635 Interest 496,926 540,914 43,988 1,092,138 1,875,778 783,640 Other 37,500 121,316 83,816 10,300 26,685 16,385 6,965,271 8,051,722 1,086,451 14,956,141 14,872,798 (83,343) EXPENDITURES Current: General government 2,027,028 1,597,567 429,461 Public safety 3,891,476 3,781,307 110,169 274,511 48,675 225,836 Public services 372,176 252,934 119,242 4,608,110 3,873,836 734,274 Parks and recreation 1,013,901 840,348 173,553 1,206,318 1,011,300 195,018 Capital outlay 196,459 72,164 124,295 12,738,309 4,771,982 7,966,327 Debt service Principal Interest Total Expenditures 7,501,040 6,544,320 956,720 18,827,248 9,705,793 9,121,455 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES (535,769) 1,507,402 2,043,171 (3,871,107) 5,167,005 9,038,112 OTHER FINANCING SOURCES (USES) Operating transfers in 801,656 822,098 20,442 872,489 1,217,939 345,450 Proceeds from sale of city property 3,704 3,704 7,980 7,980 Loss from sale of city property 15,000 ( ) (15,000) Operating transfers out (854,489) (709,559) 144,930 (819,656) (963,418) (143,762) Total Other Financing Sources (Uses) (52,833) 116,243 169,076 52,833 247,501 194,668 EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES $ (588,602) 1,623,645 $ 2,212,247 $ (3,818,274) 5,414,506 $ 9,232,780 Fund Balances, Beginning of Year 8,536,132 27,172,539 Prior Period Adjustment 484,761 100,502 Fund Equity Transfer/Residual Equity Transfer (46,082) 46,082 Fund Balances, End of Year $ 10,598,456 $ 32,733,629 The accompanying notes are an integral part of these financial statements. Ell 0 W W w $ (3,598,218) (2,197,578) $ 1,400,640 $ (731,898) 9,393,126 334,040 $ 7,529,588 (428,566) $ 303,332 $ (8,736,992) 831,875 $ 403,309 4,412,007 $ 13,148,999 45,933,672 919,303 $ 51,264,982 TOTAL CAPITAL PROJECTS FUNDS DEBT SERVICE (Memorandum Only) Variance Variance Variance Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 1,884,800 $ 2,541,900 $ 657,100 $ 3,571,800 $ 4,503,755 $ 931,955 1,555,000 1,869,411 314,411 598,090 662,865 64,775 1,521,500 1,656,722 135,222 846,000 870,580 24,580 1,122,491 924,610 (197,881) $ 609,220 $ 253,068 $ (356,152) 8,557,029 6,385,546 (2,171,483) 2,460,459 1,688,714 (771,745) 1,321,470 1,321,470 2,181,308 2,181,308 2,340,399 821,094 (1,519,305) 205,800 268,720 62,920 527,000 530,170 3,170 61,900 41,058 (20,842) 2,177,964 2,987,920 809,956 107,000 99,825 (7,175) 154,800 247,826 93,026 1,243,220 883,063 (360,157) 1,946,700 2,582,958 636,258 25,111,332 26,390,541 1,279,209 2,400 4,071 (1,671) 2,029,428 1,601,638 427,790 10,500 271 10,229 4,176,487 3,830,253 346,234 2,575,958 294,971 2,280,987 613,910 (613,910) 7,556,244 5,035,651 2,520,593 2,220,219 1,851,648 368,571 2,252,580 2,044,112 208,468 15,187,348 6,888,258 8,299,090 2,532,572 2,210,369 322,203 2,532,572 2,210,369 322,203 911,326 557,401 353,925 911,326 557,401 353,925 4,841,438 2,343,425 2,498,013 3,443,898 3,381,680 62,218 34,613,624 21,975,218 12,638,406 (3,598,218) (1,460,362) 2,137,856 (1,497,198) (798,722) 698,476 (9,502,292) 4,415,323 13,917,615 765,300 878,536 113,236 2,439,445 2,918,573 479,128 11,684 11,684 (15,000) (15,000) (737,216) (737,216) (508,380) 508,380 (1,674,145) (2,918,573) (1,244,428) (737,216) (737,216) 765,300 370,156 621,616 765,300 (3,316) (768,616) $ (3,598,218) (2,197,578) $ 1,400,640 $ (731,898) 9,393,126 334,040 $ 7,529,588 (428,566) $ 303,332 $ (8,736,992) 831,875 $ 403,309 4,412,007 $ 13,148,999 45,933,672 919,303 $ 51,264,982 This page left blank intentionally. N. m CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The City of Moorpark (the City), accounts for its financial operations in accordance with accounting principles generally accepted in the United States of America applicable to governmental units. Accordingly, the City uses several fund types and account groups as described below. A. Fund Types and Account Groups The accounts of the City are organized on the basis of individual funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts that comprise its assets, liabilities, fund equity, revenues and expenditures or expenses as appropriate. The City's resources are allocated to and accounted for in these individual funds based on the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the general - purpose financial statements as follows: Governmental Fund Types �` • General Fund: The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted for in another fund. • Special Revenue Funds: Special Revenue Funds are used to account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. • Capital Project Funds: Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities. • Debt Service Funds: The Debt Service Funds are used to account for the accumulation of resources for, and the payment of, general long -term debt principal, interest, and related costs. Fiduciary Funds *' • Agency Funds: Agency Funds are used to account for assets held by the City as an agent for individuals, private organizations, other governments and/or other funds. The agency funds are custodial in nature (assets equal liabilities) and do not involve measurement of results of operations. The agency funds use the modified accrual basis of accounting. Account Groups • General Fixed Assets Account Group General Fixed Assets Account Group, which is used to account for property and equipment purchased or received by the governmental fund types. CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) • General Long -Term Debt Account Group General Long -Term Debt Account Group, which is used to account for unmatured long -term indebtedness of the governmental fund types. B. Measurement Focus All governmental funds are accounted for on a spending or financial flow measurement focus, which means that only current assets and current liabilities are generally included on their balance sheets. Their reported fund balance is their net current assets, which is considered only to be a measure of available spendable resources. Governmental fund operating statements present a summary of sources and uses of available spendable resources during a period by presenting increases and decreases in net current assets. Because of their spending measurement focus, governmental funds exclude fixed assets and noncurrent liabilities. Instead, these assets and liabilities are reported in the General Fixed Assets Account Group and the General Long -Term Obligations Account Group. These account groups measure only financial position; they are not funds and they do not measure results of operations. They maintain accounting control over the City's governmental fund fixed assets and City debt, which will be repaid by governmental funds. In those cases when a governmental fund records a long -term receivable or other non - current asset, an offsetting credit is made to deferred revenue, or undesignated fund balance is reduced to reflect the fact that this amount is not yet available. C. Reporting Entity ntity 0 The accompanying general - purpose financial statements include all accounts for the City and the Redevelopment Agency. The City of Moorpark Redevelopment Agency is a separate legal entity, over which the City Council exercises significant oversight responsibility and authority. The Financial operations of the Redevelopment Agency are included in the accompanying financial statements based on the financial interdependency of the City and the Redevelopment Agency, the absence of authoritative W independence of its officials, and the significant ability of the City Council to influence the Redevelopment Agency's operations and fiscal matters. Wk A component unit financial statement for the City of Moorpark Redevelopment Agency previously M described maybe obtained at 799 Moorpark Avenue, Moorpark, California 93021. w D. Basis of Accounting Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the general - purpose financial statements. Basis of accounting relates to the timing of the measurements made, regardless of the measurement focus applied. .o All governmental and agency fund types are accounted for using the modified accrual basis of accounting. W ow 9 w W ELJ CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Their revenues are recognized when they become measurable and available as net current assets. Those revenues susceptible to accrual are property taxes, sales taxes, transient occupancy taxes, interest revenues, and charges for services. Fines, licenses, and permit revenues are not susceptible to accrual because they generally are not measurable until received in cash. Expenditures are generally recognized under the modified accrual basis of accounting when the related fund liability is incurred, except for principal and interest on general long -term obligations which is recognized when due. Because of their current financial resources focus, expenditure recognition for governmental fund types excludes amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long -term amounts are not recognized as governmental fund expenditures or fund liabilities. E. Interfund Transactions In the course of normal operations, transactions occur among various City funds. Recurring operating transfers are recorded by the receiving fund as an operating transfer in and as an addition to fund balance. Such transfers are recorded by the disbursing fund as an operating transfer out and a reduction of fund balance. Due to /from accounts and advance to /from accounts are primarily related to advances made by the General Fund to various Special Revenue and Capital Projects Funds and the Redevelopment Agency. Advances to Special Revenue and Capital Projects Funds are current and will be repaid from the receipt of grant funds and future revenues. Long -term advances to the Redevelopment Agency, which total $0 at June 30, 2001, are to be repaid over an indeterminate period of time, and bear simple interest at a rate of 8 percent annually. These long -term advances are fully reserved in the General Fund. In July 2000, the City Council reduced the simple interest rate to 8 percent annually. F. Property Taxes The duties of assessing and collecting property taxes are performed by the Ventura county (County) Assessor and Tax Collector, respectively. The City receives an allocation of property taxes collected by the County with respect to property located within the City limits equal to 6.5 percent of the 1 percent State levy. The Redevelopment Agency receives incremental property taxes on property within its project area over the base - assessed valuation at the date the project area was established. Tax levies cover the period from July 1 to June 30 of each year. All tax liens are attached annually on the first day in January preceding the fiscal year for which the taxes are levied. Taxes are levied on both real and personal property, as it exists on that date. 10 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Secured property taxes are levied against real property and are due and payable in two equal installments. The first installment is due on November 1 and becomes delinquent if not paid by December 10. The second installment is due on February 1 and becomes delinquent if not paid by April 10. Unsecured personal property taxes are due on July 1 each year. These taxes become delinquent if not paid by August 31. G. Land Held for Resale Land held for resale in the Redevelopment Low -and Moderate - Income Special Revenue Fund totaled $2,734,878 at June 30, 2001. Such property represents land purchased by the Agency for redevelopment purposes. Land is valued at the lower of cost or estimated net realizable value. H. Fixed Assets and Long -Term Liabilities The General Fixed Assets Account Group provides accounting control over the cost of fixed assets used by the City's governmental funds. The General Fixed Assets Account Group is not a fund and its balances are not financial resources available for expenditure. Rather, they provide an historical accounting record of resources expended on general fixed assets. Public domain (infrastructure) general fixed assets, which include roads, bridges, curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, have not been capitalized because these assets are immovable and of value only to the public. No depreciation has been provided on general fixed assets. L" 0 All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair market value on the date donated. +s The General Long Term Debt Account Group provides accounting control over the unmatured principal of the City's general long -term debt. This debt will be repaid out of governmental funds but is not accounted for in these funds because this part of the debt does not require an appropriation or expenditure in this accounting period. The two account groups are not funds. They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. ae wr w� 11 ' CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) I. Deposits Deposits principally consist of amounts collected from developers for services to be rendered by the City, including engineering, plan checks and inspections and planning review services. The City recognizes such amounts deposited as revenue when the services are performed and the corresponding expenditures are »- incurred. J. Encumbrances Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed in the governmental funds. Open encumbrances are recorded as reservations of fund balance since the commitments will be paid by subsequent years' budget appropriations. Encumbrances do not constitute expenditure or liabilities. K. New Accounting Standards Governmental Accounting Standards Board (GASB) Statement Number 33 The Governmental Accounting Standards Board (GASB) has issued Statement No. 33, "Accounting and Financial Reporting for Nonexchange Transactions ". The requirements of this Statement are effective for financial statements for periods beginning after June 15, 2000. The Statement establishes accounting and financial reporting standards to guide state and local governments' decisions about when to report the results " of nonexchange transactions involving cash and other financial capital resources. �w The Statement identifies four classes of nonexchange transactions, these are: (a) derived tax revenues (for example income taxes, sales taxes, and other assessments on earning or consumption), (b) imposed nonexchange revenues (for example property taxes and fines), (c) government- mandates nonexchange transactions (for example federal programs that state or local governments are mandated to perform), (d) voluntary nonexchange transactions (for example certain grants and private donations). The implementation did not have a material effect on the financial statements of the City. 12 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental Accounting Standards Board (GASB) Statement Number 34 The Governmental Accounting Standards Board has issued Statement No. 34, "Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments ". This Statement establishes a new financial reporting model for state and local governments. This new model requires that at a minimum the basic financial statements of a government include: (1) Management's discussion and analysis (MD &A) as a component of required supplementary information (RSI), (2) both government -wide financial statements and fund financial statements, (3) notes to the financial statements and (4) RSI other than MD &A. The implementation of the Statement is mandated in three phases based upon a government's total annual revenues of its governmental and enterprise funds in the fiscal years ending after June 15, 1999. Phase 1 governments, those with annual revenues of $100 million or greater will be required to implement for periods beginning after June 15, 2001. Phase 2 governments, those with annual revenues of $10 million or more but less than $100 million will be required to implement for periods beginning after June 15, 2002. Phase 3 governments, those with annual revenues of less than $10 million will be required to implement for periods beginning after June 15, 2003. The Statement also requires that governments capitalize all infrastructure assets, and also include all debt of the government in the Statement of Net Assets. (Although the implementation of the infrastructure assets can be deferred until future years depending on the implementation Phase as noted above). This will be a complete change in the presentation of government financial statements. The City of Moorpark has already begun to develop plans and implement policies to prepare for the implementation of the new reporting model defined within GASB Statements No. 34. L. Deferred Compensation 0 In October 1997, GASB Statement No. 32, "Accounting and Financial Reporting for Internal Revenue Code Section 457 Deferred Compensation Plans ", was issued. This Statement establishes accounting and W financial reporting standards for Internal Revenue Code (IRC) section 457 deferred compensation plans of state and local governments. Pursuant to the IRC 457 subsection (g), all amounts of compensation deferred under the plan, all property, or rights are solely the property and rights of the employee and beneficiaries of the Plan. Deferred compensation funds are not subject to the claims of the City's general creditors. The City has established an eligible deferred compensation plan in accordance with subsection (g) of the IRC Section 457. Under the provisions of this Statement, it is no longer considered appropriate to report the w� Section 457 plan in the City's financial statements. The investments under the City's 457 plan as of June 30, 2001, were $1,199,716. 13 W rr 1W as CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) M. Total (Memorandum Only) Columns The combined financial statements include certain "Memorandum Only" totals, which represent mathematical summations of account totals by fund type and account group and do not reflect the elimination of interfund transactions. Such totals are for information purposes only and do not present consolidated financial information. N. Reclassifications Certain reclassifications have been made to the comparative total amounts reported in prior years in order to conform to the current year's presentation. NOTE #2 — BUDGETARYINFORMATION fi The City Council adopts a formal budget at the beginning of the City's fiscal year providing for operations and capital expenditures of the City's General Fund, Special Revenue Funds, Capital Projects Funds, and the Debt Service Funds. Budgetary controls and the levying of taxes are established by the City within state limitations. The City's adopted budget requires that expenditures not exceed appropriations in total form each fund. The budgetary basis of accounting is consistent with accounting principles generally accepted in the United States of America applicable to the City's financial statements. The Council is authorized to make and has made appropriation adjustments to the budget during the year as deemed necessary. Such adjustments, which are considered immaterial, are included in the budget amounts in the accompanying general - purpose financial statements. Appropriations lapse at year -end. NOTE #3 — CASHAND INVESTMENTS Cash and investments of the City are pooled for deposit and investment purposes. Interest earned on pooled investments is credited to the funds based on each fund's average deposit balance. Investments are stated at fair value. The City's investments consist primarily of the State of California Local Agency Investment Fund (LAIF) and money market investments. Ms N 14 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #3 — CASH AND INVESTMENTS (Continued) A. Deposits The California Government Code requires California banks and savings and loan associations to secure a city's deposits by pledging government securities as collateral. The market value of pledged securities must equal at least 110 percent of a city's deposits. California law also allows financial institutions to secure such deposits by pledging first trust deed mortgage notes having a value of 150 percent of a city's total deposits. B. Investments The City temporarily invests its excess cash in instruments, which are allowable under current legislation of the State of California (Government Code Section 53600 et seq.). The state code permits investments in the following instruments: • Securities of the U. S. government or its agencies • Small business administration loans • Certificates of deposit (or time deposits) placed with commercial banks and/or savings and loan companies • Negotiable certificates of deposit • Bankers' acceptances • Commercial paper • Local Agency Investment Fund (LAIF) • Repurchase agreements, Passbook savings accounts • Reverse - repurchase agreements As of and for the year ended June 30, 2001 and for the year ended, the City did not choose to utilize either repurchase agreements or reverse - repurchase agreements, investment vehicles; nor did it engage in securities lending activities. The City's cash and investments at June 30, 2001 are as follows: Unrestricted cash and investments Restricted cash and investments Total Cash and Investments 0 ■s $47,743,246 803,959 $48,547,205 F 15 ,�,,, CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS .NNE 30, 2001 NOTE #3 — CASH AND INVESTMENTS (Continued) The cash and investments are aggregated as follows: Deposits $ 9,186,253 Petty cash 1,100 Investments 39,359,852 Total Cash and Investments $48,547,205 The City's deposits at June 30, 2001 are categorized in the following table: BANK BALANCE - CATEGORY BANK CARRYING 1 2 3 BALANCES AMOUNTS Categorized Deposits held with banks $ 100,000 $ 9,381,437 $ 9,481,437 $ 9,186,253 Total $ 100,000 $ 9,381,437 $ 9,481,437 $ 9,186,253 Category 1: Includes deposits that are insured or collateralized with securities held by the City or its agent in the City's name. Category 2: Includes deposits that are collateralized with securities held by the pledging financial institution's trust department or agent in the City" name. Category 3: Deposits, which are uncollaterlized, or collateralized with securities held by the pledging financial institution or by its trust department or agent but not in the City's name. The City's investments at June 30, 2001 are categorized in the following table: CATEGORY Carrying Fair (1) (2) (3) Value Value Investments held in trust by fiscal agents on behalf of the City of Moorpark (restricted assets)- investment agreement Fidelity Money Market Fund U.S. Treasuries State Treasurer's Local Agency Investment Fund (1) Common Stock - Disney Total * Not required to be categorized. $ 771, 100 $ 771,100 32,859 32,859 $ 5,954,828 5,953,739 5,954,828 32,598,312 32,671,252 $ 3,328 3,842 3,328 $ 5,958,156 $ - $ - $39,359,852 $39,433,367 16 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #3 — CASHAND INVESTMENTS (Continued) Category 1: Includes investments that are insured or registered or for which the securities are held by the City or its agent in the City's name. Category 2: Includes uninsured and unregistered investments for which the securities are held by the counterparty's trust department or agent in the City's name. Category 3: Includes uninsured and unregistered investments for which securities are held by the � counterparty's trust department or agent but not in the City's name.. (1) The management of the State of California Pooled Money Investment Account (generally referred to as LAIF) has indicated to the City that as of June 30, 2001, the carrying amount of the pool was W $54,496,268,373 and the estimated market value for the pool (including accrued interest) was $55,175,428,123. The City's proportionate share of that value is $32,598,312. Included in LAIF's investment portfolio are certain derivative securities or similar products in the form of structured notes totaling $1,517,548,000, and asset - backed securities totaling $937,996,000. LAIF's (and the City's) eo exposure to risk (credit, market or legal) is not currently available. Fair Value of Investments 77 Accounting pronouncement GASB Statement No. 31 generally applies to investments in external investment pools, investments purchased with maturities greater than one year, mutual funds, and certain investment pools. Generally, governmental entities need to report the "fair value" changes for these investments at year -end and records these gains or losses on their income statement. State of California State Treasurer's Local Agency Investment Fund (LAIF): The City holds an investment in LAIF that is subject to being adjusted to "fair value ". The City is required to disclose its methods and .m assumptions used to estimate the fair value of its holdings in LAIF. The City relied upon information W provided by the State Treasurer in estimating the City's fair value position of it's holding in LAW. The City had a contractual withdrawal value of $32,598,312 whose pro -rata share of fair value was estimated by the state Treasurer to be $32,671,252. The fair value change in this investment for the year came to an amount that was not material for presentation in the financial statements. The State Treasurer's Local Agency Investment Fund ( "LAIF ") is a governmental investment pool managed and directed by the California State Treasurer and is not registered with the Securities and Exchange Commission. An oversight committee, comprised of California State officials and various participants, provide oversight to the management of the fund. The daily operations and responsibilities of LAIF fall under the auspices of the State Treasurer's office. The City is a voluntary participant in the investment pool. ob go 17 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #4 — LONG -TERM DEBT The following is a schedule of changes in long -term debt for the fiscal year ended June 30, 2001: Balance Beginning of Year Additions Deletions A. Employee compensated absences payable $ 196,105 $ 36,430 B. Long -term advances from the General Fund 1,865,369 C. 1999 Tax Allocation Bonds 9,540,000 $ 1,865,369 345,000 Balance End of Year $ 232,535 9,195,000 Totals $11,601,474 $ 36,430 $ 2,210,369 $ 9,427,535 A. Employee Compensated Absences Payable In accordance with accounting principles generally accepted in the United States of America, the City recognizes the long -term portion of accumulated employee compensated absences in the Long -Term Debt Account Group. B. Advances from the General Fund The City's General Fund has paid for services and start-up expenditures incurred by the Redevelopment Agency (short-term advances). The balance of these short-term operating advances amounted to $1,865,369 at the beginning of the fiscal year and were completely repaid during the 2000 -2001 fiscal year. C. 1999 Tax Allocation Bonds In 1999, the Redevelopment Agency issued a $9,860,000 aggregated principal amount of Moorpark Redevelopment Project 1999 Tax Allocation Refunding Bonds (the Bonds). The purpose of the Bonds was to advance refund the Agency's previously issued $10,000,000 Moorpark Redevelopment Project, 1993 Tax Allocation Bonds. The purpose of the 1993 Bonds was to finance a portion of the costs of implementing the Redevelopment Plan, including low -and moderate - income housing projects. The 1999 Bonds bear interest at rates ranging from 3.05 percent to 4.875 percent per annum, payable semi - annually on April 1 and October 1 of each year, commending on October 1, 1999, and are subject to mandatory sinking fund redemption commencing on October 1, 2009, and on each October 1 thereafter. The Bonds are payable from and secured by the tax revenues to be derived from the project area. "" ` 18 CITY OF MOORPARK,. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 y NOTE #4 —LONG- TERM DEBT (Continued) The bonds are secured by all property tax increment revenue, which is deposited directly with the fiscal agent and recorded in the Debt Service Fund. Cash and investments in the custody of the fiscal agent are restricted by the bond resolutions for payment of principal and interest on the Tax Allocation Bonds. In addition, the bond resolutions require retention of funds held by the fiscal agent prior to use for other than debt service. The Redevelopment Agency is in compliance with the covenants contained in debt indentures, which require the establishment of certain specific accounts for the Tax Allocation Bonds. Debt service payments on the 1999 Tax Allocation Refunding Bonds payable will be made from the Debt Service Fund. Annual debt service requirements to maturity are as follows: Fiscal Year Ending ra June 30, Principal Interest Total W 2002 $ 355,000 $ 408,638 $ 763,638 "a 2003 365,000 396,124 761,124 we 2004 380,000 382,710 762,710 2005 395,000 368,368 763,368 Awl 2006 405,000 353,065 758,065 Thereafter 7,295,000 2,526,935 9,821,935 Total $ 9,195,000 $4,435,840 $ 13,630,840 D. Prior Year's Debt Defeasance In prior years, the City has defeased the 1993 tax allocation bond issue by creating separate irrevocable trust funds. New debt has been issued and the proceeds have been used to purchase U.S. government securities that were placed in the trust funds. The investments and fixed earnings from the investments are sufficient to fully service the defeased debt until the debt is called or matures. For financial reporting purposes, the .r debt has been considered defeased and therefore removed as a liability from the Agency's General Long - Term Debt Account Group. As of June 30, 2001, the amount of defeased debt outstanding but removed from the General Long -Terms Debt Account Group amounted to $8,400,000. NOTE #5 —LOW- AND MODERATE- INCOME HOUSING SET ASIDE W The Health and Safety Code section 33334.2 requires cities with redevelopment agencies to use at least 20 percent of tax increment revenues generated by a redevelopment project area to increase and improve the supply of low -and moderate - income housing in the community. W 19 0 ,0 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #6 — AGREEMENTS WITH VARIO US TAXING AGENCIES The Moorpark Redevelopment Agency has entered into five (5) agreements for allocation and distribution of tax increment revenues. The Agency has entered into an agreement with the County of Ventura, Ventura County Library District, Ventura County Fire Protection District, and Ventura County Flood Control District (collectively, the "County Taxing Entities "), which provides for the Agency to retain 100 percent of the County Taxing Entities share (55.82 percent) of annual tax increment revenues up to $1,750,000. For annual tax increment revenue in excess of $1,750,000, the Agency shall distribute 55.85 percent of such revenues to the County on behalf of the County Taxing Entities. The County Taxing Entities have agreed to defer payments in the initial years of the Redevelopment Plan, and consequently, the parties agree that the County Taxing Entities may receive payments in any single fiscal year in excess of the amount of tax revenues the County Taxing Entities would otherwise be entitled to, but for the adoption of the Redevelopment Plan. Additionally, the agreement calls for the Agency to receive a $1,000,000 payment from the tax increment disbursed to the County pursuant to the agreement, by December 31, 2008, if and only if the Agency's annual debt statements which are filed with the County Auditor - Controller from fiscal year 1993 -94 to fiscal year 2008 -09 list debts in an amount equal to or in excess of the maximum tax increment available to the Agency in each of such fiscal years. w The second agreement is with the City of Moorpark Vector Control, formerly known as the Moorpark Mosquito Abatement District and state that the City of Moorpark Vector Control shall receive 87.5 percent of its share (1.53 percent) of annual tax increment revenue. The City of Moorpark Vector Control has agreed to contribute its pro rata share of the Agency's required annual payment to the Agency. The third agreement is with the Moorpark Unified School District (the "School District "), and states that the School District shall receive, after the Agency has satisfied debt service payments to bond or note holders or to the holder of any other instruments of Agency indebtedness (provided such indebtedness is not reasonable foreseeable to impair the Agency's obligation under the agreement), the School District's share (33.31 percent) of tax increment revenues generated by an annual 2 percent increase in assessed valuation, and beginning in fiscal year 1995 -96, 14 percent of the School District's share of annual tax increment revenue. Additionally, the agreement calls for the Agency to make a one -time $750,000 payment to the School District as a contribution to a new School District maintenance facility, at a future date. Under a separate agreement between the City and the MUSD, all School District share of tax increment revenues shall be payable to the City until one -half of the cost of tennis courts constructed in AUPC has been paid. As of June 30, 2001, the remaining balance of the payable was withheld from the School District share of tax increment. U11 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 w NOTE #6 — AGREEMENTS WITH VARIOUS TAXING AGENCIES (Continued) The fourth agreement is with the Ventura County Community College District (the "Community College District "), and states that the Community College District will receive, after the Agency has satisfied debt service payments to bond or note holders or to the holders of any other instruments of Agency indebtedness (provide such indebtedness is not reasonable foreseeable to impair the Agency's obligation under the agreement), the Community College District's share (5.80 percent) of tax increment revenues generated by an annual 2 percent increase in assessed valuation, and, beginning in fiscal year 1993 -94, 14 percent of the Community College District's share of annual tax increment revenue. The fifth agreement is with the Ventura county Superintendent of Schools Office (the "Superintendent "), and rr states that the Superintendent shall receive its share 910.28 percent) of tax increment revenues generated by an annual 2 percent increase in assessed valuation. NOTE #7 — RETIREMENT PLAN A. Plan Description The City of Moorpark's defined benefit pension plan (the Plan) provides retirement and disability benefits, annual cost -of- living adjustments, and death benefits to plan members and beneficiaries. The Plan is part of the Public Agency portion of the California Public Employees Retirement System (CalPERS), and agent - multiple- employer plan administered by CalPERS, which acts as a common investment and administrative agent for participating public employers within the State of California. A menu of benefit provisions as well as other requirements are established by State statutes within the Public Employees' Retirement Law. The City of Moorpark selects optional benefits through local ordinance. CalPERS issues a separate «� comprehensive annual financial report. Copies of the CalPERS' annual financial report may be obtained from the CalPERS Executive Office — 400 P. Street, Sacramento, CA 95814. All full -time City employees are eligible to participate in the Plan. Part-time employees appointed to a term 40 of one year or longer and who work an average of 20 hours per week are also eligible to participate. Other part-time non - benefited hourly employees do not participate in the Plan. (Effective January 1, 1992, such so part-time employees participate in a defined deferred compensation program). Related benefits vest after five years of service. Upon five years of service, employees who retire at or after age 50 are entitled to receive an annual retirement benefit. The benefit is payable monthly for life, in an amount that varies, from 2 percent at age 50 to a maximum of 2.7 percent at age 55 for safety employees, and 1.092 percent at age 50 to a maximum of 2.418 percent at age 63 for non -safety employees, of the employees' average of the three highest year's salary for each year of credited service. The Plan also provides death and disability benefits. 21 r CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #7 — RETIREMENT PLANS (Continued) B. Funding Policy Active plan members in the Plan are required to contribute 7.00 percent of their covered salary. The City of Moorpark is required to contribute the actuarially determined remaining amounts necessary to fund the benefits for its members. The actuarial methods and assumptions used are those adopted by the Ca1PERS Board of Administration. The required employer contribution rate for the fiscal year ended June 30, 2001, was zero percent. The contribution requirements of the plan members are established by State statute and the employer contribution rate is established and may be amended by Ca1PERS. C. Annual Pension Cost For the year ended June 30, 2001, the City of Moorpark's annual pension cost and its actual contributions were $2,104. The City also contributed $177,861 on behalf of employees. Employees directly contributed $0. Total contributions were $179,965. The required contribution for the year ended June 30, 2001, was determined as part of the June 30, 1997, actuarial valuation using the entry age normal actuarial cost method with the contributions determined as a percent of pay. The actuarial assumptions included (a) 8.25 percent investment rate of return (net of administrative expenses); (b) projected salary increases that vary by duration of service ranging from 4.5 percent to 14.95 percent and (c) 4.5 percent cost -of- living adjustments. Both (a) and (b) include an inflation component of 4.5 percent. The actuarial value of the Plan's assets were determined using a technique that smoothes the effect of short-term volatility in the market value of investments over a two to five year period depending on the size of investment gains and/or losses. The Plan's unfunded accrued liability (or excess assets) is being amortized as a level percentage of projected payroll on a closed basis. The remaining amortization period at June 30, 1998, was three years. Three -Year Trend Information Annual Pension Cost Fiscal Year Ending (APC) 6/30/99 $91,092 6/30/00 $18,373 6/30/01 $2,104 Funded Status of the Plan Percentage of APC Contributed 22 100% 100% 100% Net Pension Obligation $0 $0 $0 Entry Age UAAL As a Unfunded Covered Normal Actuarial (Overfunded) Payroll Accrued Value of Liability Valuation Date Liability Assets (UAAL) 6/30/98 $2,359,258 $3,504,389 ($1,145,131) 6/30/99 $3,105,530 $4,399,396 ($1,293,866) 6/30/00 $3,667,082 $5,053,792 ($1,386,710) 22 100% 100% 100% Net Pension Obligation $0 $0 $0 Annual UAAL As a Funded Covered % of Ratio Payroll Payroll 148.5% $2,119,784 (54.02)% 141.7% $2,067,768 (62.57)% 137.8% $2,291,864 (60.51)% CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #8 - PROPERTY AND EQUIPMENT A summary of changes in general fixed assets for the year ended June 30, 2001 follows: Land Buildings and structures Improvements other than buidlings Office furniture and equipment Other equipment Totals Balance Beginning of Year Additions $ 9,941,039 $1,859,114 3,712,775 5,395,709 1,104,425 4,732 1,067,081 Balance End of Deletions Year $ 991,240 $ 10,808,913 55,532 3,657,243 5,395,709 1,109,157 1,067,081 $21,221,029 $1,863,846 $ 1,046,772 $ 22,038,103 NOTE #9 - INTERFUND TRANSACTIONS A summary of operating transfers and interfund receivables /payables as of and for the year ended June 30, 2001, is included in the following table: General Fund Special Revenue Funds Community Development fund State Gas Tax Fund Endowment Local Transportation Fund Assessment District Fund Park Development Areas of Contribution Fund Low- and Moderate - Income Housing Fund State and Federal Assistance Solid Waste Total Special Revenue Funds Capital Projects Funds Redevelopment Agency Fund Debt Service Fund Total Operating Operating Due From Due To Transfers In Transfers Out Other Funds Other Funds $ 822,098 $ 709,559 $ 660,761 $ 12,022 214,691 41,033 119,689 259,597 39,886 589,870 177,937 42,461 176,000 42,461 508,380 141,320 46,879 42,075 1,217,939 963,418 42,461 218,461 737,216 484,761 878,536 508,380 12,022 2,918,573 2,918,573 715,244 715,244 23 w I- N CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #10 — COMMITMENTS AND CONTINGENCIES A. Commitments The City has contracted with the County of Ventura for various services most notably law enforcement. These service contracts are renegotiated annually and cancelable by the City or the County on May 31 of each year after 30 days notice has been given. The aggregate of these and other various contractual commitments total approximately $3,398,539 for the year ended June 30, 2001. B. Contingencies There are certain legal actions pending against the City which management considers incident to normal operations, some of which seek substantial monetary damages. In the opinion of management, after consultation with counsel, the ultimate resolution of such actions is not expected to have a significant effect on the financial position or the results of operations of the City. The City has received State and Federal funds for specific purposes that are subject to review by the grantor p agencies. Although, such audits could generate expenditure disallowance's under the terms of the grants, it is believed that any disallowed amounts will not be material. NOTE #I1— CONDUIT DEBT — REVENUE BONDS The City sponsored a revenue bond program during the year ended June 30, 1985, under which $20,000,000 of Single- Family Residential Mortgage Revenue Bonds were issued. The Single - Family Mortgage program is designed to provide funds to acquire mortgage loans on single- family residences located in the City. These bonds are secured by a pledge of all loans receivable advanced from the bond proceeds by the trustee, First Interstate Bank of California, and are serviced from payments on the loans to the Trustee. During the year ended June 30, 1995, the outstanding mortgages in this program were sold, the proceeds were used to establish an irrevocable trust to defease the bonds at April 1, 1995, and the program was discontinued. The City sponsored a revenue bond program during the year ended June 30, 1986, under which $22,600,000 of Multi- Family Housing Revenue Bonds were issued. The program was designed to assist in making low- and moderate -cost rental housing available in the City. The City was guaranteed that 10 percent of the units of the project financed with the bonds are made available to persons and families with incomes not exceeding 80 *` percent of the County median income and another 10 percent of the units for persons and families with income not exceeding 50 percent of the County median income. The units were available under this program for a 30- year period. These bonds were secured by a letter of credit issued by Citibank, N.A., dated December 23, 1985. The program is administered by the Trustee, Bank of America. The bonds were refinanced during the year ended June 30, 1992. These bonds were refinanced in June 1, 1999, with California Statewide Community Development Authority. The City was removed as the conduit as of June 30, 2001. 24 .ter CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #11— CONDUIT DEBT — REVENUE BONDS (Continued) The City Council, serving as the Industrial Development Authority of the City of Moorpark, issued $9,300,000 of Industrial Revenue Bonds during the year ended June 30, 1986. The bonds were issued to finance the development and construction of manufacturing facilities for the Kavlico Corporation. These bonds are secured by a standby letter of credit issued by Bank of America. Dai Ichi Kangyo Bank of California serves as the Trustee for these bonds. The unpaid principal balance on such bonds is $6,795,000 at June 30, 2001. 0 The City of Moorpark Mobile Home Park Revenue Bonds (Villa Del Arroyo) Series 2000 A and the City of w Moorpark Mobile Home Park Subordinate Revenue Bonds (Villa Del Arroyo) Series 2000 B were issued in the 1W amounts of $12,740,000 and $2,635,000 respectively. Both issuances were dated May 19, 2000. The Series A bonds were issued to fund a loan to Augusta Homes, a California non - profit public benefit corporation to finance the acquisition of the Villa Del Arroyo Mobile Home Park. The Series B bonds were issued for the same purpose but are subordinate to the Series A bonds. The total bonds outstanding at June 30, 2001, total $15,215,000. .ft Each of the bond programs described above do not constitute and indebtedness of the City, and there is neither a W legal nor a moral obligation on the part of the City to make payments on such bonds from any source other than the revenues and assets pledged therefor. The programs are completely administered by the Trustees without any involvement by the City. Accordingly, these programs and the bonds issued thereunder have been excluded from the accompanying general - purpose financial statements. NOTE #12 — SPECIAL ASSESSMENT BONDS On April 1, 1994, the City sponsored the issuance of special assessment bonds to finance certain capital improvements for the Mission Bell Plaza project. These bonds, totaling $2,595,000, of which $735,000 and $1,475,000 mature in 2013 and 2023, respectively, were issued under the 1915 Improvement Bond Act and are obligations against the properties in the assessment district. The special assessment, which is collected with other property related taxes as part of the secured property tax bill for properties in the assessment district, will be forwarded to an independent bank that serves as the paying agent. These bonds do not constitute an indebtedness of the City, and the City is not liable for their repayment. Accordingly, these special assessment bonds payable have been excluded from the accompanying general - purpose financial statements. The unpaid .� principal balance on such bonds is $1,940,000 at June 30, 2001. 25 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #12 — SPECIAL ASSESSMENT BONDS (Continued) On July 1, 1997, the City issued bonds to finance the acquisition and construction of public improvements within the City of Moorpark Community Facilities District No. 97 -1. These bonds, totaling $7,645,000, were issued pursuant to the Mello -Roos Community Facilities Act of 1982. The bonds mature on September 1, 2008 with interest payable at rates ranging from 4.4 percent to 6 percent per annum on March 1 and September 1 of each year commencing March 1, 1998. The City is not liable under any circumstance for the repayment of the debt, but is only acting as agent for the property owners in collecting the assessments and special taxes, forwarding collections to fiscal agents to pay the bondholders and initiating foreclosure proceedings, if appropriate. Accordingly, these bonds payable have been excluded from the accompanying general - purpose financial statements. The unpaid principal balance is $7,415,000 at June 30, 2001. Seven properties in the assessment district, which had been zoned for commercial use prior to the City's incorporation, are currently used for residential, commercial and agricultural purposes. At various times, the City has advanced monies and contributed assessments on these properties form the Los Angeles Avenue Area of Contribution Special Revenue Fund to the paying agent, which the paying agent has used to purchase certain securities which have been placed in trust accounts to be used solely to provide for principal of and interest on the seven properties' proportionate share of the bonds through maturity. Notes receivable, secured by deeds of - trust and various accounts receivable, have been established for these advances with interest accruing at a variable rate equivalent to the rate at which the City earns on funds deposited in the State Treasurer's Local Agency Investment Fund or 7 percent, whichever is less. Under the terms of the original promissory notes, the notes and accrued interest are due at the earlier of (1) sale of the property, (2) conversion of the property to a commercial use or (3) the maturity of the notes in March 2023. Subsequent to June 30, 1998, the notes were amended and the repayment terms changed as follows: the notes and accrued interest are due August 2029. NOTE #13 — RISK MANAGEMENT A. Description of Self- Insurance Pool Pursuant to Joint Powers Agreement The City is a member of the California Joint Powers Insurance Authority (Authority). The Authority is composed of 84 California public entities and is organized under a joint powers agreement pursuant to California Government Code 6500 et seq. The purpose of the Authority is to arrange and administer programs for the pooling of self - insured losses, to purchase excess insurance or reinsurance, and to arrange for group- purchased insurance for property and other coverages. The Authority's pool began covering claims of its members in 1978. Each member government has an elected official as its representative on the y Board of Directors. The Board operates through a 9- member Executive Committee. mo 26 CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #13 —RISK MANAGEMENT (Continued) B. Self - Insurance Programs of the Authority General Liability: Each member government pays a primary deposit to cover estimated losses for a fiscal year (claims year). Six months after the close of a fiscal year, outstanding claims are valued. A retrospective deposit computation is then made for each open claims year. Costs are spread to members as follows: the first $20,000 of each occurrence is charged directly to the member; costs from $20,001 to $500,000 are pooled based on a member's share of costs under $20,000; costs from $500,001 to $5,000,000 are pooled based on payroll. Costs of covered claims above $5,000,000 are currently paid by reinsurance. The protection for each member is $50,000,000 per occurrence and $50,000,000 annual aggregate. Workers Compensation: The City also participates in the workers compensation pool administered by the Authority. Pool deposits and retrospective adjustments are valued in a manner similar to the General Liability pool. The City of Moorpark is charged for the first $25,000 of each claim. Costs are pooled above that level to $50,000. Costs from $50,001 to $100,000 per claim are pooled based on the member's losses under its retention level. Costs between $100,001 and $500,000 per claim are pooled based on payroll. Costs in excess of $500,000 are paid by excess insurance purchased by the Authority. The excess insurance provides coverage to statutory limits. C. Purchased Insurance The City of Moorpark participates in the all -risk property protection program of the Authority. This ■r insurance protection is underwritten by several insurance companies. The City of Moorpark property is a currently insured according to a schedule of covered property submitted by the City of Moorpark to the Authority. Total all -risk property insurance coverage is $8,548,437. There is a $5,000 per loss deductible. Premiums for the coverage are paid annually and are not subject to retroactive adjustments. .� D. Adequacy of Protection During the past three fiscal (claims) years none of the above programs of protection have had settlements or M judgments that exceeded pooled or insured coverage. There have been no significant reductions in pooled 4r or insured liability coverage from coverage in the prior year. 27 W 40 .r 40 YM CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #14 — FUND BALANCES The Redevelopment Agency has designated $233,678 of fund balance in the Redevelopment Agency Capital Projects Fund for business incentives and future capital projects. NOTE #15 —PROPOSITION 62 The California Supreme Court recently upheld the constitutionality of Proposition 62, a 1986 initiative, which requires voter approval of all new or increased taxes. The likelihood and amount of such an adverse effect upon the financial position of the City is currently unknown and has not been reflected in the general - purpose financial statements. NOTE #16 — PROPOSITION 218 The voters recently approved the "Right to Vote on Taxes Act" (Proposition 218) which limits the City's ability to levy general taxes and benefit assessments without voter approval. The actual effects of Proposition 218 are unclear at this time. The initiative would also require voter approval by November 1998, to continue to collect annually in the General Fund general taxes (such as utility, transient occupancy, and the like) that are subject to the proposition requirements. NOTE #17 — PRIOR PERIOD ADJUSTMENTS The agency has recorded a prior period adjustment of $(484,761) in the Capital Projects Fund to record prior .. year interest due to the General Fund from the Long -Term Advance from the City. The City recorded a prior period adjustment of $(171,821) in the Capital Projects Fund to record prior year pass -thru liability. The City *" recorded a prior period adjustment of $990,622 in the Capital Projects Fund and $45,000 in the Special Revenue Fund to record land held for resale, which had been recorded in the General Fixed Asset Account Group. The City recorded a prior period adjustment of $55,502 in the Gas Tax Fund to implement new accounting standards. M M EM ii CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #18 — RESIDUAL EQUITY TRANSFERS The following residual equity transfers were due to the State Supplemental Law Enforcement Grant, which was accounted for in the General Fund now accounted for in the State and Federal Assistance Fund: General Fund Special Revenue Funds: State and Federal Assistance Total 29 Residual Equity Residual Equity Transfer In Transfer (Out) $ - $ (46,082) 46,082 $ 46,082 $ (46,082) CITY OF MOORPARK COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS JUNE 30, 2001 (With Comparative Totals for June 30, 2000) ASSETS Cash and Investments Restricted cash and investments Accounts and interest receivable, net Taxes receivable Notes and loans receivable Due from other funds Other assets Land held for resale Total Assets LIABILITIES Liabilities: Accounts payable and accrued liabilities Deposits, principally from developers Due to other funds Deferred revenue Total Liabilities FUND BALANCES Fund balances: Reserved for encumbrances Reserved for receivables due after one year, net Reserved for land held for resale Reserved for low /moderate income housing Unreserved: Designated Undesignated Total Fund Balances Total Liabilities and Fund Balances State Traffic Community Affordable Gas Safety Development Housing Tax $ 247,703 $ 840,527 $ 644,875 $ 1,668,973 681 149,742 24,332 13,670 36,121 $ 272,035 $ 854,878 $ 680,996 $ 1,818,715 3,111 589,479 3,111 589,479 285 51,750 495 20,150 495 20,150 36,121 26,542 268,639 213,649 644,380 1,772,023 268,924 265,399 680,501 1,798,565 $ 272,035 $ 854,878 $ 680,996 $ 1,818,715 30 (CONTINUED) Low and Street and Traffic State and Moderate Areas of Safety Park Assessment Federal Endowment Income Housing Contributions Development Development District Assistance $ 7,242,446 $ 1,581,484 $ 8,308,227 $ 291,230 11,677 120,549 467,778 42,461 6,195,804 $ 2,142,964 $ 646,771 $ 2,568,945 93,444 4,664 193,899 22,417 119,868 2,801 1,744,256 $ 7,242,446 $ 3,737,519 $ 8,830,143 $ 6,315,672 $ 2,239,209 $ 673,852 $ 2,762,844 5,733 1,490,265 9 52,019 94,192 593,191 25,000 176,000 42,461 188,351 119,868 2,801 30,733 1,678,616 119,877 230,820 136,653 593,191 4,500 396,056 120,549 467,778 1,744,256 1,832,626 51,668 10,135 119,868 2,801 7,242,446 4,855 6,287,693 6,075,927 1,953,920 527,064 2,169,653 7,242,446 3,706,786 7,151,527 6,195,795 2,008,389 537,199 2,169,653 $ 7,242,446 $ 3,737,519 $ 8,830,143 $ 6,315,672 $ 2,239,209 $ 673,852 $ 2,762,844 31 CITY OF MOORPARK COMBINING BALANCE SHEET ALL SPECIAL REVENUE FUNDS JUNE 30, 2001 (With Comparative Totals for June 30, 2000) ASSETS Cash and Investments Restricted cash and investments Accounts and interest receivable, net Taxes receivable Notes and loans receivable Due from other funds Other assets Land held for resale Total Assets LIABILITIES Liabilities: Accounts payable and accrued liabilities Deposits, principally from developers Due to other funds Deferred revenue Total Liabilities FUND BALANCES Fund balances: Reserved for encumbrances Reserved for receivables due after one year, net Reserved for land held for resale Reserved for low /moderate income housing Unreserved: Designated Undesignated Total Fund Balances Total Liabilities and Fund Balances Local Transportation Solid Transit Waste TOTALS 2001 2000 $ 204,876 $ 699,139 $ 32,992,734 $ 25,399,887 25,000 263,508 2,555 18,709 766,601 1,288,916 22,417 37,043 785,119 781,248 42,461 2,160,752 31 1,744,256 1,500,000 $ 207,431 $ 717,848 $ 36,353,588 $ 31,431,385 19,852 9,403 2,877,899 1,174,072 25,000 26,500 218,461 2,61 5,687 187,579 498,599 442,587 207,431 9,403 3,619,959 4,258,846 540,936 216,830 747,117 596,046 1,744,256 1,500,000 1,832,626 1,570,425 109,002 708,445 27,868,694 23,180,236 708,445 32,733,629 27,172,539 $ 207,431 $ 717,848 $ 36,353,588 $ 31,431,385 32 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) 33 State Traffic Community Affordable Gas Safety Development Housing Tax REVENUES Property taxes Other taxes $ 662,865 Utility franchise fees Building and safety fees $ 924,610 Maintenance assessments Subventions and grants 12,375 Planning and public works fees 1,321,470 Development fees Charges for current services 2,230 Fines and forfeitures $ 148,886 Interest 11,858 $ 35,884 103,561 Other 874 Total Revenues 160,744 2,258,455 35,884 769,530 EXPENDITURES Current: General government Public safety 31,251 Public services 44,806 1,970,258 12,730 735,774 Parks and recreation Capital outlay 11,112 59,078 Total Expenditures 76,057 1,981,370 12,730 794,852 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 84,687 277,085 23,154 (25,322) OTHER FINANCING SOURCES (USES) Operating transfers in Proceeds from sale of city property 200 Loss from sale of city property Operating transfers out (214,691) (41,033) Total Other Financing Sources (Uses) (214,491) (41,033) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES 84,687 62,594 23,154 (66,355) Fund Balances, Beginning of Year 184,237 202,805 657,347 1,809,418 Prior Period Adjustment 55,502 Fund Equity Transfer/Residual Equity Transfer Fund Balances, End of Year $ 268,924 $ 265,399 $ 680,501 $ 1,798,565 33 Low and Street and Traffic Moderate Areas of Safety Park Assessment Endowment Income Housing Contributions Development Development District (CONTINUED) State and Federal Assistance $ 991,261 $ 2,533,960 $ 1,229,317 $ 1,377,940 93,444 $ 984,601 $ 2,181,308 310 15,029 1,020 3,249 3,500 390,116 $ 204,525 497,953 294,120 104,820 29,967 153,373 12,867 12,509 435 2,571,424 217,392 1,489,524 2,828,080 1,440,090 1,426,620 1,142,494 119,689 508,380 (15,000) (259,597) (141,320) (139,908) 352,060 589,870 7,780 (177,937) (46,879) 7,780 411,933 (46,879) 2,431,516 462,842 (1,673,994) 2,768,076 1,326,345 198,395 (279,534) 4,810,930 3,198,944 8,825,521 3,427,719 682,044 338,804 2,403,105 45,000 46,082 $ 7,242,446 $ 3,706,786 $ 7,151,527 $ 6,195,795 $ 2,008,389 $ 537,199 $ 2,169,653 34 17,424 106,610 (402) 8,870 818,296 43,788 5,000 222 766,655 3,163,920 46,134 121,303 55,207 1,313,937 106,610 3,163,518 60,004 121,525 1,640,158 1,375,149 2,571,424 110,782 (1,673,994) 2,768,076 1,318,565 (213,538) (232,655) 119,689 508,380 (15,000) (259,597) (141,320) (139,908) 352,060 589,870 7,780 (177,937) (46,879) 7,780 411,933 (46,879) 2,431,516 462,842 (1,673,994) 2,768,076 1,326,345 198,395 (279,534) 4,810,930 3,198,944 8,825,521 3,427,719 682,044 338,804 2,403,105 45,000 46,082 $ 7,242,446 $ 3,706,786 $ 7,151,527 $ 6,195,795 $ 2,008,389 $ 537,199 $ 2,169,653 34 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) 35 M h 3 0 e 3 0 Local TOTALS Transportation Solid Transit Waste 2001 2000 REVENUES Property taxes $ 399,572 Other taxes $ 662,865 560,746 Utility franchise fees $ 202,402 202,402 194,497 Building and safety fees 924,610 392,106 Maintenance assessments 6,132,478 5,147,137 Subventions and grants $ 242,931 12,914 1,346,265 2,143,114 Planning and public works fees 1,321,470 1,315,327 Park development fees 2,181,308 133,543 Charges for current services 24,713 43,302 35,146 Fines and forfeitures 155,635 129,571 Interest 11,070 38,531 1,875,778 1,114,457 Other 26,685 17,073 Total Revenues 278,714 253,847 14,872,798 11,582,289 EXPENDITURES Current: General government 3,300 Public safety 48,675 57,292 Public services 133,106 3,873,836 3,468,328 Parks and recreation 239,423 1,011,300 701,175 Capital outlay 1,291 4,771,982 4,967,266 Total Expenditures 239,423 134,397 9,705,793 9,197,361 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 39,291 119,450 5,167,005 2,384,928 OTHER FINANCING SOURCES (USES) Operating transfers in 1,217,939 752,120 Proceeds from sale of city property 7,980 Loss from sale of city property (15,000) Operating transfers out (39,886) (42,075) (963,418) (133,838) Total Other Financing Sources (Uses) (39,886) (42,075) 247,501 618,282 EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES (595) 77,375 5,414,506 3,003,210 Fund Balances, Beginning of Year 595 631,070 27,172,539 24,169,329 Prior Period Adjustment 100,502 Fund Equity Transfer /Residual Equity Transfer 46,082 Fund Balances, End of Year $ - $ 708,445 $ 32,733,629 $ 27,172,539 35 M h 3 0 e 3 0 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 REVENUES Othertaxes Utility franchise fees Building and safety fees Maintenance assessments Subventions and grants Planning and public works fees Development fees Charges for current services Fines and forfeitures Interest Other Total Revenues EXPENDITURES Current: General government Public safety Public services Parks and recreation Capital outlay Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Proceeds from sale of city property Loss from sale of city property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Equity Transfer/Residual Equity Transfer Fund Balances, End of Year Traffic Community Safety Development Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 1,122,491 $ 924,610 $ (197,881) 12,450 12,375 (75) 1,321,470 1,321,470 1,647,654 (1,647,654) $ 105,000 $ 148,886 $ 43,886 3,300 11,858 8,558 100 (100) 108,400 160,744 52,344 2,782,595 2,258,455 (524,140) 37,580 31,251 6,329 54,856 44,806 10,050 2,528,901 1,970,258 558,643 16,162 11,112 5,050 92,436 76,057 16,379 2,545,063 1,981,370 563,693 15,964 84,687 68,723 237,532 277,085 39,553 200 200 (214,691) (214,691) (214,691) (214,491) 200 $ 15,964 84,687 $ 68,723 $ 22,841 62,594 $ 39,753 184,237 202,805 $ 268,924 36 $ 265,399 (CONTINUED) State Affordable Gas Housing Tax Endowment Variance Variance Variance Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 598,090 $ 662,865 $ 64,775 $ 698,598 $ (698,598) $ 2,181,308 2,181,308 2,230 2,230 $ 37,000 $ 35,884 $ (1,116) 78,000 103,561 25,561 360,000 390,116 30,116 874 874 37,000 35,884 (1,116) 676,090 769,530 93,440 1,058,598 2,571,424 1,512,826 14,694 12,730 1,964 768,373 735,774 32,599 143,853 59,078 84,775 14,694 12,730 1,964 912,226 794,852 117,374 22,306 23,154 848 (236,136) (25,322) 210,814 1,058,598 2,571,424 1,512,826 119,689 119,689 (41,033) (41,033) (260,000) (259,597) 403 (41,033) (41,033) (140,311) (139,908) 403 $ 22,306 23,154 $ 848 $ (277,169) (66,355) $ 210,814 $ 918,287 2,431,516 $ 1,513,229 657,347 1,809,418 4,810,930 55,502 $ 680,501 $ 1,798,565 $ 7,242,446 37 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 REVENUES Othertaxes Utility franchise fees Building and safety fees Maintenance assessments Subventions and grants Planning and public works fees Park development fees Charges for current services Fines and forfeitures Interest Other Total Revenues EXPENDITURES Current: General government Public safety Public services Parks and recreation Capital outlay Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Proceeds from sale of city property Loss from sale of city property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Equity Transfer/Residual Equity Transfer Fund Balances, End of Year 130,563 Low and 23,953 (402) 402 484,780 Moderate 484,780 8,835,012 Areas of 5,671,092 Income Housing 615,343 106,610 Contributions 8,835,012 3,163,518 5,671,494 Variance Variance Favorable 110,782 645,925 Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 1,887,008 $ 991,261 $ (895,747) (15,000) 310 310 $ 70,000 $ 204,525 $ 134,525 254,000 497,953 243,953 10,200 12,867 2,667 352,060 664,700 80,200 217,392 137,192 2,141,008 1,489,524 (651,484) 130,563 106,610 23,953 (402) 402 484,780 484,780 8,835,012 3,163,920 5,671,092 615,343 106,610 508,733 8,835,012 3,163,518 5,671,494 (535,143) 110,782 645,925 (6,694,004) (1,673,994) 5,020,010 508,380 508,380 (15,000) 15,000 (141,320) 141,320 352,060 664,700 $ (535,143) 462,842 $ 1,310,625 _L __(L694,004 (1,673,994) $ 5,020,010 3,198,944 8,825,521 45,000 $ 3,706,786 W. $ 7,151,527 U. lip s rlr �I wr r� rr aw W tt rr r W Im tp rw r� op wte. (CONTINUED) Street and Traffic 8,870 24 Safety Park Assessment Development 5,000 Development District 10,000 Variance Variance Variance 766,655 Favorable Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 3,135,001 $ 2,533,960 $ (601,041) $ 920,527 $ 1,229,317 $ 308,790 $ 1,306,675 $ 1,377,940 $ 71,265 101,000 93,444 (7,556) 15,000 15,029 29 3,249 3,249 136,700 294,120 157,420 49,600 104,820 55,220 15,750 29,967 14,217 12,509 12,509 435 435 3,271,701 2,828,080 (443,621) 1,071,127 1,440,090 368,963 1,337,425 1,426,620 89,195 8,894 8,870 24 1,071,752 818,296 253,456 5,000 5,000 10,000 222 9,778 846,361 766,655 79,706 156,061 46,134 109,927 379,812 121,303 258,509 87,136 55,207 31,929 169,955 60,004 109,951 389,812 121,525 268,287 2,005,249 1,640,158 365,091 3,101,746 2,768,076 (333,670) 681,315 1,318,565 637,250 (667,824) (213,538) 454,286 734,800 589,870 (144,930) 7,780 7,780 (177,917) (177,937) 20 7,780 7,780 556,883 411,933 (144,910) $ 3,101,746 2,768,076 $ (333,670) $ 681,315 1,326,345 $ 645,030 $ (110,941) 198,395 $ 309,376 3,427,719 682,044 338,804 $ 6,195,795 $ 2,008,389 39 $ 537,199 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL (CONTINUED) ALL SPECIAL REVENUE FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 REVENUES Other taxes Utility franchise fees Utility franchise fees Maintenance assessments Subventions and grants Planning and public works fees Park development fees Charges for current services Fines and forfeitures Interest Other Total Revenues EXPENDITURES Current: General government Public safety Public services Parks and recreation Capital outlay Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Proceeds from sale of city property Loss from sale of city property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Equity Transfer/Residual Equity Transfer Fund Balances, End of Year State and $ 984,601 Local $ 364,543 Federal $ (121,612) Transportation 1,020 Assistance 17,400 Transit 7,313 Variance 3,500 Variance Favorable 77,500 Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 1,726,614 $ 984,601 $ (742,013) $ 364,543 $ 242,931 $ (121,612) 1,020 1,020 17,400 24,713 7,313 3,500 3,500 77,500 153,373 75,873 11,070 11,070 1,804,114 1,142,494 (661,620) 381,943 278,714 (103,229) 22,741 17,424 5,317 30,077 43,788 (13,711) 41,205 41,205 303,752 239,423 64,329 2,613,293 1,313,937 1,299,356 20,900 20,900 2,707,316 1,375,149 1,332,167 324,652 239,423 85,229 (903,202) (232,655) 670,547 57,291 39,291 (18,000) 18,000 (18,000) (26,054) (46,879) (20,825) (57,886) (39,886) 18,000 (8,054) (46,879) (38,825) (57,886) (39,886) 18,000 $ (911,256) (279,534) $ 631,722 $ (595) 2,403,105 46,082 $ 2,169,653 (595) $ - 595 8 y 5 40 W aw «w. 214,190 Solid 214,190 274,511 48,675 225,836 Waste (133,106) 4,608,110 Total 734,274 Variance 1,206, 318 1,011,300 Variance 1,300 1,291 Favorable 12,738,309 4,771,982 Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) (9,550) 119,450 129,000 $ 598,090 $ 662,865 $ 64,775 $ 187,000 $ 202,402 $ 15,402 187,000 202,402 15,402 1,122,491 924,610 (197,881) 7,947,809 6,132,478 (1,815,331) 8,652 12,914 4,262 2,213,259 1,346,265 (866,994) (42,075) (42,075) (819,656) 1,321,470 1,321,470 (42,075) (42,075) 2,181,308 2,181,308 507,348 1,680,054 43,302 (1,636,752) _L _L51,6251 77,375 $ 105,000 155,635 50,635 10,288 38,531 28,243 1,092,138 1,875,778 783,640 10,300 26,685 16,385 205,940 253,847 47,907 14,956,141 14,872,798 (83,343) 214,190 214,190 274,511 48,675 225,836 133,106 (133,106) 4,608,110 3,873,836 734,274 1,206, 318 1,011,300 195,018 1,300 1,291 9 12,738,309 4,771,982 7,966,327 215,490 134,397 81,093 18,827,248 9,705,793 9,121,455 (9,550) 119,450 129,000 (3,871,107) 5,167,005 9,038,112 872,489 1,217,939 345,450 7,980 7,980 (15,000) 15,000 (42,075) (42,075) (819,656) (963,418) 138,918 (42,075) (42,075) 52,833 247,501 507,348 _L _L51,6251 77,375 $ 129,000 $ (3,818,274) 5,414,506 $ 9,545,460 631,070 27,172,539 100,502 46,082 $ 708,445 $ 32,733,629 41 CITY OF MOORPARK COMBINING BALANCE SHEET ALL CAPITAL PROJECTS FUNDS JUNE 30, 2001 (With Comparative Totals for June 30, 2000) ASSETS Cash and Investments Accounts and interest receivable, net Taxes receivable Notes and loans receivable Due from other funds Other assets Land held for resale Total Assets LIABILITIES Liabilities: Accounts payable and accrued liabilities Deposits, principally from developers Due to other funds Total Liabilities FUND BALANCES Fund balances: Reserved for encumbrances Reserved for receivables due after one year, net Reserved for land held for resale Unreserved: Designated for business incentives Designated for capital projects Undesignated Total Fund Balances Total Liabilities and Fund Balances City Hall Police Facilities Equipment Redevelopment Building Fee Fund Replacement Agency $ 465,089 $ 1,074,157 $ 137,308 $ 2,120,379 76,006 3,493,320 10,590 $ 465,089 $ 1,074,157 $ 137,308 $ 6,690,917 6,681 342,396 4,045 484,761 6,681 831,202 3,493,320 990,622 233,678 465,089 1,074,157 130,627 1,142,095 465,089 1,074,157 130,627 5,859,715 $ 465,089 $ 1,074,157 $ 137,308 $ 6,690,917 E,N TOTALS 2001 2000 $ 3,796,933 $ 5,995,714 76,006 263,030 31,494 3,493,320 3,737,740 10,590 10,086 990,622 " $ 8,367,471 $ 10,038,064 349,077 160,591 4,045 2,370 484,761 481,977 837,883 644,938 372 3,493,320 3,737,740 990,622 233,678 233,678 3,906,378 2,811,968 1,514,958 7,529,588 9,393,126 $ 8,367,471 $ 10,038,064 43 CITY OF MOORPARK COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL CAPITAL PROJECTS FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 (With Comparative Totals for the Fiscal Year Ended June 30, 2000) REVENUES Property taxes Othertaxes Maintenance assessments Charges for current services Fines and forfeitures Interest Other Total Revenues EXPENDITURES Current: General government Public safety Public services Capital outlay Debt service Principal Interest Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year City Hall Police Facilities Equipment Redevelopment Building Fee Fund Replacement Agency $ 253,068 $ 26,085 51,781 $ 13,864 $ 438,440 99,825 26,085 304,849 13,864 538,265 900 2,900 271 271 542 294,429 184,999 1,859,113 900 2,900 186,083 2,153,542 25,185 301,949 (172,219) (1,615,277) (737,216) (737,216) 25,185 301,949 (172,219) (2,352,493) 439,904 772,208 302,846 7,878,168 334,040 $ 465,089 $ 1,074,157 $ 130,627 $ 5,859,715 44 x TOTALS 2001 2000 4,071 $ 1,589,397 271 300 $ 253,068 61,083 2,044,112 108,532 1,755 530,170 491,074 99,825 4,529,251 883,063 2,252,141 4,071 21,198 271 12,044,051 294,971 1,386,922 2,044,112 271,131 2,500,000 350,000 2,343,425 4,529,251 (1,460,362) (2,277,110) 60,500 (737,216) (535,351) (737,216) (474,851) (2,197,578) (2,751,961) 9,393,126 12,044,051 334,040 101,036 $ 7,529,588 $ 9,393,126 45 CITY OF MOORPARK STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL CAPITAL PROJECTS FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2001 REVENUES Property taxes Maintenance assessments Interest Other Total Revenues EXPENDITURES Current: General government Public safety Public services Capital outlay Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year City Hall Police Facilities Building Fee Fund Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 304,610 $ 253,068 $ (51,542) $ 21,000 $ 26,085 $ 5,085 40,000 51,781 11,781 21,000 26,085 5,085 344,610 304,849 (39,761) 900 900 2,900 (2,900) 5,000 5,000 900 900 5,000 2,900 2,100 20,100 25,185 5,085 339,610 301,949 (37,661) $ 20,100 25,185 $ 5,085 $ 339,610 439,904 $ 465,089 Ertl 301,949 $ (37,661) 772,208 $ 1,074,157 �r Equipment Redevelopment Replacement Agency Variance Variance Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) Budget Total Variance Favorable Actual (Unfavorable) $ 609,220 $ 253,068 $ (356,152) $ 15,000 $ 13,864 $ (1,136) $ 375,000 $ 438,440 $ 63,440 527,000 530,170 3,170 107,000 99,825 (7,175) 107,000 99,825 (7,175) 15,000 13,864 (1,136) 482,000 538,265 56,265 1,243,220 883,063 (360,157) 300 271 29 2,400 4,071 (1,671) 250 271 (21) 10,500 271 10,229 600 542 58 2,574,758 294,429 2,280,329 2,575,958 294,971 2,280,987 191,933 184,999 6,934 1,868,714 1,859,113 9,601 2,252,580 2,044,112 208,468 193,083 186,083 7,000 4,443,472 2,153,542 2,289,930 4,841,438 2,343,425 2,498,013 (178,083) (172,219) 5,864 (3,961,472) (1,615,277) 2,346,195 (3,598,218) (1,460,362) 2,137,856 (737,216) (737,216) (737,216) (737,216) (737,216) (737,216) (737,216) (737,216) $ (178,083) (172,219) $ 5,864 $ (3,961,472) (2,352,493) $ 1,608,979 $ (3,598,218) (2,197,578) $ 1,400,640 302,846 7,878,168 9,393,126 334,040 334,040 $ 130,627 $ 5,859,715 $ 7,529,588 47 CITY OF MOORPARK STATEMENT OF CHANGES IN ASSETS AND LIABILITIES AGENCY FUND - DEVELOPER DEPOSIT FUND FOR THE FISCAL YEAR ENDED JUNE 30, 2001 Fund Name Cash and investments Total Assets Balance Net Net Balance June 30, 2000 Additions Reductions June 30, 2001 $ 1,659,442 $ 245,819 $ 1,413,623 $ 1,659,442 $ - $ 245,819 $ 1,413,623 Accounts payable 170,308 170,308 Developer deposits 1,489,134 75,511 1,413,623 Total Liabilities $ 1,659,442 $ - $ 245,819 $ 1,413,623 M. STATISTICAL SECTION This page left blank intentionally. 8 w ift y .r 0 m so E CITY OF MOORPARK REVENUES BY SOURCE ALL GOVERNMENTAL FUND TYPES LAST TEN FISCAL YEARS Governmental Fund types includes General Fund and all Special Revenue, Debt Service and Capital Project Funds. NOTE: 1991 was the first year the Redevelopment Agency received tax increment. In 1992, the County of Ventura impounded tax increment for Redevelopment Agency and then released it in 1993. Source: City of Moorpark 49 Taxes and Licenses Revenue Use of Fiscal Assessments Permits and From Other Maintenance Money & Other Total Year (See Note 1) Fees Agencies Assessments Property Revenue Revenue 1992 $ 2,616,716 $ 2,218,310 $ 725,609 $ 923,830 $ 1,420,077 $ 446,767 $ 8,351,309 1993 3,937,065 3,157,288 951,352 1,811,483 1,316,507 1,916,469 13,090,164 1994 3,902,251 2,717,299 1,966,343 3,592,238 1,356,679 1,128,888 14,663,698 1995 4,390,156 2,501,078 789,852 940,377 1,314,740 1,157,615 11,093,818 1996 4,282,265 2,672,673 1,021,458 2,991,121 2,320,057 1,746,631 15,034,205 1997 6,349,631 4,693,256 1,373,726 1,641,622 1,984,162 493,938 16,536,335 1998 4,879,322 4,587,138 1,170,287 1,630,996 1,988,731 623,362 14,879,836 1999 5,486,444 4,033,723 849,089 3,856,911 2,691,285 709,444 17,626,896 2000 6,099,037 4,377,998 4,325,305 3,197,752 2,384,356 946,795 21,331,243 2001 7,072,806 2,925,322 4,312,485 8,670,249 3,088,182 516,546 26,585,590 Governmental Fund types includes General Fund and all Special Revenue, Debt Service and Capital Project Funds. NOTE: 1991 was the first year the Redevelopment Agency received tax increment. In 1992, the County of Ventura impounded tax increment for Redevelopment Agency and then released it in 1993. Source: City of Moorpark 49 CITY OF MOORPARK EXPENDITURES BY FUNCTION ALL GOVERNMENTAL FUND TYPES LAST TEN FISCAL YEARS Fiscal General Public Public Parks & Capital Debt Year Government Safety Services Recreation Outlay Service Total 1992 $ 1,015,922 $ 2,102,183 $ 2,227,984 $ 706,939 $ 2,119,893 $ 18,352 $ 8,191,273 1993 1,251,186 2,220,034 2,609,431 706,997 3,714,679 126,414 10,628,741 1994 1,502,504 2,417,915 2,913,513 989,482 9,218,073 554,029 17,595,516 1995 1,332,372 2,518,495 2,457,737 1,175,997 2,342,077 1,694,708 11,521,386 1996 1,530,824 2,618,063 2,533,477 1,263,862 5,740,952 2,582,130 16,269,308 1997 1,386,598 2,807,382 3,960,313 1,336,029 3,452,115 1,125,199 14,067,636 1998 1,631,787 3,026,724 3,599,360 1,381,058 1,081,814 1,268,704 11,989,447 1999 1,993,878 3,102,834 3,148,264 1,385,376 1,965,474 4,156,354 15,752,180 2000 1,168,049 3,476,781 5,070,009 1,383,146 5,355,271 3,564,305 20,017,561 2001 1,619,062 3,968,812 5,047,343 1,851,648 6,879,243 2,767,770 22,133,878 Governmental Fund Types include General Fund and all Special Revenue, Debt Service and Capital Projects Funds. Source: City of Moorpark 50 d CITY OF MOORPARK ASSESSED VALUE OF TAXABLE PROPERTY LAST TEN FISCAL YEARS Source: Ventura County Assessor 51 Total Fiscal Net Secured Net Unsecured Net Assessed Percent Homeowner's Year Roll Roll Roll Change Exemptions 1992 $ 1,590,604,539 $ 56,025,905 $ 1,646,630,444 6.2% $ 33,355,481 1993 1,674,603,922 57,669,820 1,732,273,742 5.2% 33,507,656 1994 1,673,307,475 57,005,483 1,730,312,958 -0.1% 33,943,139 1995 1,732,877,452 56,810,214 1,789,687,666 3.4% 36,000,192 1996 1,784,220,963 63,819,253 1,848,040,216 3.3% 37,421,267 1997 1,848,655,764 68,944,812 1,917,600,576 3.8% 38,289,239 1998 1,920,177,164 70,911,851 1,991,089,015 3.8% 39,313,581 1999 2,035,487,530 85,464,519 2,120,952,049 6.5% 40,240,720 2000 2,149,505,500 84,834,286 2,234,339,786 5.3% 40,687,060 2001 2,421,104,221 92,634,149 2,513,738,370 12.5% 40,786,802 Source: Ventura County Assessor 51 CITY OF MOORPARK SECURED TAX CHARGE AND DELINQUENCIES MOST RECENT FIVE YEAR HISTORY Source: California Municipal Statistics, Inc. 52 Amount Percent Fiscal Secured Delinquent Delinquent Year Tax Charge June 30 June 30 1997 $ 1,158,953 24,705 2.1% 1998 1,191,918 21,807 1.8% 1999 1,374,741 25,687 1.9% 2000 1,410,082 25,054 1.8% 2001 1,573,688 67,292 4.3% Source: California Municipal Statistics, Inc. 52 d CITY OF MOORPARK DIRECT AND OVERLAPPING BONDED DEBT AS OF FISCAL YEAR 1999 -2000* 1999 -2000 Assessed Valuation: Redevelopment Incremental Valuation: Adjusted Assessed Valuation: $ 2,211,432,867 184,257,216 $ 2,027,175,651 Ratios to 1999 -2000 Assessed Valuation: Direct Debt 0.00% Total Direct and Overlapping Tax and Assessment Debt 0.51% Ratio to Adjusted Assessed Valuation Combined Total Debt 1.19% State School Building Aid Repayable as of 6/30/00 0 * 1999 -2000 is the most current information available. ** Excludes tax and revenue anticipation notes, revenue, mortgage revenue and tax allocation bonds and non - bonded capital lease obligations. Source: California Municipal Statistics, Inc. 53 Percent Debt Direct and Overlapping Tax and Assessment Debt: Applicable as 6/30/00 Ventura County Flood Control District Zone No. 3 8.012% $ 120,981 Metropolitan Water District 0.222% 1,220,145 Ventura County Waterworks District No. 1 100.000% 125,000 Conejo Valley Unified School District 0.021% 6,300 City of Moorpark Commujity Facilities District No. 97 -1 100.000% 7,525,000 City of Moorpark 1915 Act Bonds 100.000% 2,320,000 Total Direct and Overlapping Tax and Assessment Debt $11,317,426 Overlapping General Fund Obligation Debt: 4.236% $ 1,502,509 Ventura County General Fund Obligations 4.236% 5,328,888 Ventura County Pension Obligations 4.236% 123,268 Ventura County Superintendent of Schools COPS 4.237% 585,130 Ventura County Community College District COPS 91.108% 5,184,045 Ventura County Library District Authority 6.826% 40,956 Total Overlapping General Fund Obligation Debt $12,764,796 Combined Total Debt ** $24,082,222 Ratios to 1999 -2000 Assessed Valuation: Direct Debt 0.00% Total Direct and Overlapping Tax and Assessment Debt 0.51% Ratio to Adjusted Assessed Valuation Combined Total Debt 1.19% State School Building Aid Repayable as of 6/30/00 0 * 1999 -2000 is the most current information available. ** Excludes tax and revenue anticipation notes, revenue, mortgage revenue and tax allocation bonds and non - bonded capital lease obligations. Source: California Municipal Statistics, Inc. 53 CITY OF MOORPARK • COMPUTATION OF LEGAL DEBT MARGIN AND W BREAKDOWN OF GENERAL PROPERTY TAX LEVY a Legal Debt Margin as of June 30, 2001 v ON Assessed Valuation: W Secured property assessed value: $ 2,421,104,221 Nk Bonded Debt Limit (15% of Assessed Value) $ 363,165,633 M Amount of Debt Subject to Debt Limit Total Bonded Debt $ 9,195,000 Less CRA Tax Allocation Bonds 9,195,000 Amount of Debt Subject to Debt Limit: 0 Breakdown of General Property Tax Levy In accordance with the California State Constitution as amended by Proposition 13 in 1978, property taxes are limited to $1 per $100 of valuation unless additional levies are approved by the general electorate. Most local public agencies receive a share of the "general levy" ($1 per $100 of valuation) in accordance with State statutes. The following is a breakdown of the proportional shares of the "General Levy ": Moorpark Unified School District 33.50 %, County of Ventura General Fund 17.20% Fire Protection District 15.10% Education Revenue Augmentation 5.50% W E.R.A.F 93 -94 Shift 8.77% City of Moorpark 6.50% Ventura Community College 5.80 %` Ventura Co. Superintendent of Schools 2.60% County Library 1.67% County Flood Zone #3 1.26% NP Moorpark Mosquito Abatement 0.91% Calleguas Municipal Water 0.90% Ventura County Flood Control Admin 0.26% Ventura College Child Care 0.03% Total 100.00% W rlr �w Source: City of Moorpark, Ventura County Assessor and HdL Coren & Cone 54 CITY OF MOORPARK CITY POPULATION LAST TEN YEARS tom. Source: City of Moorpark, and State Department of Finance �' 55 Percent Year Population Change 1992 26,294 1.5% 1993 26,713 1.6% 1994 27,170 1.7% 1995 27,099 -0.3% 1996 27,752 2.4% 1997 28,377 2.3% 1998 29,300 3.3% 1999 29,589 0.4% 2000 29,727 0.4% 2001 32,150 8.2% Source: City of Moorpark, and State Department of Finance �' 55 CITY OF MOORPARK BUILDING PERMIT VALUATION LAST TEN FISCAL YEARS Source: City of Moorpark, 56 Number Number Fiscal Residential of Commercial of Total Permit Year Valuation Permits Valuation Permits Valuation 1992 $ 26,464,476 282 $ 3,350,958 45 $ 29,815,434 1993 $ 9,182,124 326 $ 7,488,066 50 $ 16,670,190 1994 $ 26,189,940 250 $ 11,374,256 55 $ 37,564,196 1995 $ 55,828,983 250 $ 2,575,542 37 $ 58,404,525 1996 $ 45,807,776 443 $ 6,869,232 65 $ 52,677,008 1997 $ 24,274,609 364 $ 27,460,489 85 $ 51,735,098 1998 $ 6,331,779 258 $ 18,950,107 131 $ 25,281,886 1999 $ 3,112,703 213 $ 6,538,260 90 $ 9,650,963 2000 $ 45,298,666 386 $ 9,786,014 59 $ 55,084,680 2001 $ 76,864,038 581 $ 7,046,028 69 $ 83,910,066 Source: City of Moorpark, 56 CITY OF MOORPARK F„a LARGEST PROPERTY OWNERS PER ASSESSED VALUATION 2001 w Source: Hdl Coren & Cone and Ventura County Assessor 57 Assessed Value of Property Owner Property Autosafe Airbag Limited Partnership $ 75,872,715 Security Capital Pacific Trust 31,037,773 Kavilco Corporation 21,741,700 Laars Inc 20,267,350 Mission Bell Plaza Phase 2 20,208,563 Jakie M. Galiher 18,678,516 G -S Partnership 17,912,277 Toll CA Limited Partnership 16,621,901 Kevin F. & Joanne O. Sawai 14,556,130 Mission Bell Plaza Phase 1 14,297,706 w Source: Hdl Coren & Cone and Ventura County Assessor 57 CITY OF MOORPARK MISCELLANEOUS STATISTICS Year of Incorporation: 1983 Form of Government: Council - Manager General Law City Most Recent Population Estimate: 0 Registered Voters: 15,243 City Employees: 75 Fire Protection: Number of Stations: 2 Number of Firefighters: 9 Police Protection: Number of Stations: 1 Number of Police Officers: 23 Number of Support Personnel: 2 58 Parks & Recreation: Number of Parks 14 Park Acreage 153 acres Education (Number of Schools): High Schools 2 Middle Schools 2 Elementary Schools 6 Number of Community Facilities City Civic Buildings Libraries 1 Community Centers 2 Senior Centers 1 Gym I Activity Rooms for Rentals 4 9 rr rr REDEVELOPMENT AGENCY OF CITY OF MOORPARK, CALIFORNIA (A Component Unit of the City of Moorpark, California) ANNUAL FINANCIAL REPORT For the Year Ended June 30, 2001 en d E REDEVELOPMENT AGENCY OF THE CITY OF MOORPAIM CALIFORNIA (A Component unit of the City of Moorpark, California) ANNUAL FINANCIAL REPORT FOR THE FISCAL YEAR ENDED JUNE 30, 2001 CONTENTS PAGE Independent Auditors' Report I All Fund Types and Account Groups Balance Sheet 2 All Governmental Fund Types Statement of Revenues, Expenditures and Changes In Fund Balances 4 Statement of Revenues, Expenditures and Changes In Fund Balances — Budget and Actual 5 Notes to Financial Statements 8 Report on Compliance and On Internal Control Over Financial Reporting Based on an 19 Audit of Financial Statements Performed in Accordance With Government Auditing Standards 9 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants & Consultants INDEPENDENT AUDITORS' REPORT The Honorable Board of Directors Redevelopment Agency of The City of Moorpark, California We have audited the accompanying component unit financial statements of the Redevelopment Agency of the City of Moorpark, California (the "Agency ") as of and for the year ended June 30, 2001, as listed in the accompanying table of contents. These component unit financial statements are the responsibility of the Agency's management. Our responsibility is to express an opinion on these component unit financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Governmental Auditing Standards, issued by the Controller of the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the component unit financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the component unit financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion. In our opinion, the component unit financial statements referred to above revised as described in Note #10, present fairly, in all material respects, the financial position of the Agency, as of June 30, 2001, and the results of its operations for the year then ended in conformity with accounting principles generally accepted in the United States of America. As discussed in Note #10 to the financial statements, the Redevelopment Agency of the City of Moorpark, California's June 30, 2001, financial statements reported several balances which have been reclassified. This discovery was made subsequent to the issuance of the financial statements. The financial statements have been restated to reflect this correction. In accordance with Government Auditing Standards, we have also issued our report dated November 20, 2001, on our consideration of the Agency's internal control over financial reporting, and our tests of its compliance with certain provisions of laws, regulations, contracts and grants. Ao Rancho Cucamonga, California November 20, 2001, except for Note #10, as to which the date is February 8, 2002. M 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK BALANCE SHEET ALL FUND TYPES AND ACCOUNT GROUPS JUNE 30, 2001 ASSETS AND OTHER DEBITS Cash and investments Restricted cash and investments Accounts and interest receivable, net Taxes receivable Loans and notes receivable Other assets Due from the City of Moorpark Land held for resale Property and equipment Amount available for debt service Amount to be provided for retirement of general long -term debt Total Assets LIABILITIES Liabilities: Accounts payable and accrued liabilities Due to the city of moorpark Deposits, principally from developers Tax allocation bonds payable Total Liabilities FUND EQUITY AND OTHER CREDITS Fund balances and other credits: Investment in general fixed assets Fund balances: Reserved for encumbrances Reserved for receivables due after one year, net Reserved for land held for resale Reserved for debt service Reserved for low /moderate income housing Unreserved: Designated for business incentives Unreserved - Undesignated Total Fund Equity and Other Credits Total Liabilities and Fund Equity GOVERNMENTAL FUND TYPES Special Capital Debt Revenue Projects Service $ 1,581,484 $ 2,120,379 $ 803,959 291,230 76,006 10,381 24,279 120,549 3,493,320 10,590 12,022 1,744,256 990,622 $ 3,737,519 $ 6,690,917 $ 850,641 5,733 342,396 447,332 484,761 25,000 4,045 30,733 831,202 447,332 4,500 120,549 3,493,320 1,744,256 990,622 403,309 1,837,481 233,678 1,142,095 3,706,786 5,859,715 403,309 $ 3,737,519 $ 6,690,917 $ 850,641 P" 6, PW to The accompanying notes are an integral part of these financial statements. aw 2 W A* ACCOUNT GROUPS General General -Long TOTALS (Memorandum Only) $ 3,701,863 803,959 377,617 24,279 3,613,869 10,590 12,022 2,734,878 $ 2,026,357 2,026,357 $ 403,309 403,309 8,791,691 8,791,691 $ 2,026,357 $ 9,195,000 $ 22,500,434 795,461 484,761 29,045 9,195,000 9,195,000 9,195,000 10,504,267 2,026,357 2,026,357 4,500 3,613,869 2,734,878 403,309 1,837,481 233,678 1,142,095 2,026,357 11,996,167 $ 2,026,357 $ 9,195,000 $ 22,500,434 ki This page left blank intentionally. 3 w ■. .. 9 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK I" STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES ALL GOVERNMENTAL FUND TYPES FOR THE FISCAL YEAR ENDED JUNE 30, 2001 40 6 OTHER FINANCING SOURCES (USES) Operating transfers in Loss from sale of agency property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year 508,380 878,536 GOVERNMENTAL FUND TYPES (15,000) (15,000) Special Capital Debt TOTALS (15,000) Revenue Projects Service (Memorandum Only) REVENUES Property taxes $2,541,900 $ 2,541,900 Interest $ 204,525 $ 438,440 41,058 684,023 Other 12,867 99,825 112,692 Total Revenues 217,392 538,265 2,582,958 3,338,615 EXPENDITURES Current: Public services 106,610 294,429 613,910 1,014,949 Capital outlay 1,859,113 1,859,113 Debt service Principal 2,210,369 2,210,369 Interest 557,401 557,401 Total Expenditures 106,610 2,153,542 3,381,680 5,641,832 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 110,782 (1,615,277) (798,722) (2,303,217) 40 6 OTHER FINANCING SOURCES (USES) Operating transfers in Loss from sale of agency property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year 508,380 878,536 1,386,916 (15,000) (15,000) (141,320) (737,216) (508,380) (1,386,916) 352,060 (737,216) 370,156 (15,000) 462,842 (2,352,493) (428,566) (2,318,217) 3,198,944 7,878,168 831,875 11,908,987 45,000 334,040 379,040 $ 3,706,786 $ 5,859,715 $ 403,309 $ 9,969,810 The accompanying notes are an integral part of these financial statements. 4 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES FOR THE FISCAL YEAR ENDED JUNE 30, 2001 SPECIAL REVENUE Variance Favorable w Budget Actual (Unfavorable) a. REVENUES Property taxes Interest Other Total Revenues EXPENDITURES Current: Public services Capital outlay Debt service Principal Interest Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Loss from sale of agency property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year $ 70,000 $ 204,525 $ 134,525 10,200 12,867 2,667 80,200 217,392 137,192 130,563 106,610 23,953 484,780 484,780 615,343 106,610 508,733 (535,143) 110,782 645,925 373,100 508,380 135,280 (15,000) (15,000) (153,100) (141,320) 11,780 220,000 352,060 132,060 $ (315,143) 462,842 $ 777,985 3,198,944 45,000 $ 3,706,786 The accompanying notes are an integral part of these financial statements. 5 CAPITAL PROJECTS DEBT SERVICE (Continued) 2,574,758 294,429 Variance 613,910 Variance 1,868,714 1,859,113 Favorable Favorable Budget Actual (Unfavorable) Budget Actual (Unfavorable) $ 1,884,800 $ 2,541,900 $ 657,100 $ 375,000 $ 438,440 $ 63,440 61,900 41,058 (20,842) 107,000 99,825 (7,175) 482,000 538,265 56,265 1,946,700 2,582,958 636,258 2,574,758 294,429 2,280,329 613,910 (613,910) 1,868,714 1,859,113 9,601 2,532,576 2,210,369 322,207 911,326 557,401 353,925 4,443,472 2,153,542 2,289,930 3,443,902 3,381,680 62,222 (3,961,472) (1,615,277) 2,346,195 (1,497,202) (798,722) 698,480 765,300 878,536 113,236 (737,216) (737,216) (508,380) (508,380) (737,216) (737,216) 765,300 370,156 (395,144) $ (3,961,472) (2,352,493) $ 1,608,979 $ (731,902) (428,566) $ 303,336 7,878,168 831,875 334,040 $ 5,859,715 $ 403,309 0 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - BUDGET AND ACTUAL ALL GOVERNMENTAL FUND TYPES FOR THE FISCAL YEAR ENDED JUNE 30, 2001 REVENUES Property taxes Interest Other Total Revenues EXPENDITURES Current: Public services Capital outlay Debt service Principal Interest Total Expenditures EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES OTHER FINANCING SOURCES (USES) Operating transfers in Loss from sale of agency property Operating transfers out Total Other Financing Sources (Uses) EXCESS (DEFICIENCY) OF REVENUES AND OTHER SOURCES OVER EXPENDITURES AND OTHER USES Fund Balances, Beginning of Year Prior Period Adjustment Fund Balances, End of Year TOTAL (Memorandum Onl Variance Favorable Budget Actual (Unfavorable) $ 1,884,800 $ 2,541,900 $ 657,100 506,900 684,023 177,123 117,200 112,692 (4,508) 2,508,900 3,338,615 829,715 2,705,321 1,014,949 1,690,372 2,353,494 1,859,113 494,381 2,532,576 2,210,369 322,207 911,326 557,401 353,925 8,502,717 5,641,832 2,860,885 (5,993,817) (2,303,217) 3,690,600 1,138,400 1,386,916 248,516 (15,000) (15,000) (153,100) (1,386,916) (1,233,816) 985,300 (15,000) (1,000,300) $ (5,008,517) (2,318,217) $ 2,690,300 11,908,987 379,040 $ 9,969,810 The accompanying notes are an integral part of these financial statements. 7 F 0 9 En REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS �` JUNE 30, 2001 NOTE #1— NATURE AND OPERATIONS OF THE AGENCY The Redevelopment Agency of the City of Moorpark, California (the Agency) was created by the City of Moorpark, California (the City) City Council Ordinance No. 87, adopted on March 18, 1987. The City Council appointed the Board of Directors and established bylaws of the Agency on May 20, 1987, by Resolution No. 87- 387. The City Council sits as the Board of Directors of the Agency. The Agency was established pursuant to the Community Redevelopment Law of the State of California Health and Safety Code. For financial reporting purposes, the Agency is considered to be a component financial reporting unit of the City, however, for operational and financing purposes, the Agency functions as a separate legal entity, distinct form the City of Moorpark, California. In accordance with accounting principles generally accepted in the United States of America, the financial activities of the Agency are included in the Annual Financial Report of the City of Moorpark, California because of the financial and administrative oversight aspects of the City Council's involvement in the Agency's activities. NOTE #2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES The accounts of the Agency are organized on the basis of funds and account groups, each of which is considered a separate accounting entity. The operations of each fund are accounted for with a separate set of self - balancing accounts, which comprise its assets, liabilities, fund equity, revenues and expenditures. Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which spending activities are controlled. The various funds are grouped in the financial statements of this report. Fund types and account groups used by the Agency are as follows: A. Fund Types and Account Groups • Special Revenue Fund — This fund is used to account for revenues derived from specific sources that are usually required by law or administrative regulation to be accounted for in separate funds. * Capital Projects Fund — this fund is used to account for all revenues and expenditures which are not accounted for by the Debt Service Fund and Special Revenue Fund, including acquisition of properties, costs of site improvements and other costs of benefit to project areas and administrative expenditures incurred in sustaining Agency activities. • Debt Service Fund — This fund is used to account for the payment of interest and principal on its long- term obligations. Principal sources of revenue for this fund are property taxes and investment earnings. • General Fixed Assets Account Group — This account group is used to account for property and equipment purchased or received by the Agency. "` • General Long -Term Debt Account Group — This account group is used to account for the Agency's outstanding long -term indebtedness in a separate self - balancing group of accounts. 51 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) B. Basis of Accounting Basis of accounting refers to when revenues and expenditures are recognized in the accounts and reported in the financial statements, regardless of the measurement focus applied. All governmental fund types are accounted for using the modified accrual basis of accounting. The revenues from these funds are recognized when they become measurable and available as net current assets. Measurable means the amount of the transaction can be determined and available means the amount is collected within the current period or soon enough thereafter (generally sixty days) to be used to pay liabilities of the current period. Amounts, which could not be measured or were not available, were not accrued as revenue in the current fiscal year. Those revenues susceptible to accrual are property taxes and interest revenue. M 6j Expenditures are generally recognized when incurred under the modified accrual basis of accounting. An exception to this rule is principal and interest on general long -term debt, which is not recognized as a fund liability until it is due. Financial resources are appropriated in the fund responsible for repaying debt in the period in which maturing debt principal and interest must be paid. C. Fixed Assets and Long -Term Obligations Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group, rather than in governmental funds. Public domain ( "infrastructure ") general fixed assets, which include roads, bridges, curbs and gutters, streets and sidewalks, drainage systems and lighting systems, have not been capitalized. All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated fair market value on the date donated. Long -term obligations expected to be financed from governmental funds are accounted for in the General Long -Term Debt Account Group, not in governmental funds. .� The two account groups are not funds. They are concerned only with the measurement of financial position. They are not involved with measurement of results of operations. Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude amounts represented by noncurrent liabilities. Since they do not affect net current assets, such long -term amounts are not recognized as governmental fund type expenditures or fund liabilities. They are instead reported as liabilities in the General Long -Term Obligations Account Group. MW NP REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) D. Measurement Focus All government funds are accounted for on a spending or financial flow measurement focus, which means that only current assets and current liabilities are generally included on their balance sheets. Their reported fund balance is their net current assets, which is considered only to be a measure of available spendable resources. Governmental fund operating statements present a summary of sources and uses of available spendable resources during a period by presenting increases and decreases in net current assets. In those cases when a governmental fund records a long -term receivable or other non - current asset, undesignated fund balance is reduced to reflect the fact that this amount is not yet available. E. Budgetary Data The Board of Directors approves each year's budget submitted by the Executive Director prior to the beginning of the new fiscal year. Public hearings are conducted prior to its adoption by the Board of Directors. Supplemental appropriations, where required during the period, are also approved by the Board of Directors. In most cases, expenditures may not exceed appropriations at the function level. At fiscal year -end, all operating budget appropriations lapse. Overall, budgets are adopted on a basis consistent with accounting principles generally accepted in the United States of America (GAAP). F. Land Held for Resale Land held for resale in the Low and Moderate - Income Housing Special Revenue Fund represents land purchased by the Agency for investment purposes. Such land is valued at the lower of cost or estimated net realizable value (as determined by a disposition and development agreement between the Agency and a developer) and has been offset by a reservation of fund balance to indicate that assets constitute future capital projects and are not available spendable resources. G. Encumbrances Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of funds are recorded in order to reserve that portion of the applicable appropriation, is employed in the governmental funds. Open encumbrances are recorded as reservations of fund balance since the commitments will be paid by subsequent years' budget appropriations. Encumbrances do not �. constitute expenditure or liabilities. 10 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #2 — SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued) H. Property Taxes The Agency receives incremental property taxes on property within its project area over a base - assessed valuation on the date the project area was established. The duties of assessing and collecting property taxes are performed by the Ventura County Assessor and Tax Collector, respectively. Tax levies cover the period from July 1 to June 30 of each year. All tax liens attach annually on the first day in January preceding the fiscal year for which the taxes are levied. Taxes are levied on both real and personal property, as it exists on that date. Secured property taxes are levied against real property and are due and payable in two equal installments. The first installment is due on November 1 and becomes delinquent if not paid by December 10. The second installment is due on February 1 and becomes delinquent if not paid by April 10. Unsecured personal property taxes are due on July 1 each year. These taxes become delinquent if not paid by August 31. The Agency records incremental property tax revenues in the fiscal year to which they are due rather than at the related lien date. Delinquent property taxes at year -end (June 30) if any are reserved to the extent they are deemed to be uncollectible within 60 days thereafter. I. Total (Memorandum Only Columns LM 0 The combined financial statements include certain "memorandum only" totals, which represent arp mathematical summations of account totals by fund type and account group and do not reflect the W elimination of interf ind transactions. Such totals are for information purposes only and do not present consolidated financial information. r■ J. Fund Equity r.s Fund equity consists of reserved and unreserved amounts. Reserved fund equity represents that portion of a fund balance, which has been appropriated for expenditure or is legally segregated for a specific future use. The remaining portion is unreserved. —, A portion of unreserved fund balance may be designated to indicate plans for financial resource utilization in a future period, such as for general contingencies or capital projects. Such plans are subject to change and may never be legally authorized or result in expenditure. 11 O_ REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS �. JUNE 30, 2001 NOTE #3 — CASH AND INVESTMENTS At June 30, 2001, the Agency's investments are stated at fair value. The Agency's cash, investments and restricted cash and investments consist primarily of investments in the State Treasurer's Local Agency Investment Fund, certificates of deposit and other money market investments. Interest income earned on cash and investments is allocated to the various funds based on each fund's average cash and investment balance. A. Cash and Investments with Fiscal Agent A portion of the Agency's funds are also held by trustees or fiscal agents and pledged to the payment or a.„ security of certain bonds. The California Government Code provides that these monies, unless otherwise required by statute, may be invested in accordance with the ordinances, resolutions or indentures, which specify the types of investments the trustees or fiscal agents may make. B. Cash and Investments Cash and non - negotiable certificates of deposit are classified in three categories of custodial risk as follows: Category 1: Includes deposits that are insured or collateralized with securities held by the Agency or its agent in the Agency's name. Category 2: Includes deposits that are collateralized with securities held by the pledging financial 12 institution's trust department or agent in the Agency's name. Category 3: Deposits, which are uncollaterlized, or collateralized with securities held by the pledging financial institution or by its trust department or agent but not in the Agency's name. Investments are also classified in three categories of custodial risk as follows: y Category 1: Insured or registered, securities held by the entity or its agent in the Agency's name. Category 2: Uninsured and unregistered, with securities held by the counterparty's trust department or agent in the Agency's name. Category 3: Uninsured and unregistered, with securities held by the counterparty's trust department or agent but not in the Agency's name. Investments in pools managed by other governments or in mutual funds are not required to be categorized. 12 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #3 — CASHAND INVESTMENTS (Continued) The Agency's deposits and investments at June 30, 2001 are categorized below: Deposits: Cash Investments: Local Agency Investment Fund (LAIF) (1) Investments held in trust by fiscal agents guaranteed investment agreement with Transamerica, maturity date 10/1/2018 Money Market Fund Common Stock - Disney Total investments * Not required to be categorized. BANK BALANCE - CATEGORY BANK CARRYING 1 2 3 BALANCES AMOUNTS $100,000 $ - $418,524 $ 518,524 $ 518,524 BANK BALANCE - CATEGORY 1 2 3 CARRYING FAIR VALUE VALUE $ 3,179,497 $ 3,186,611 771,100 771,100 32,859 31,959 $ 3,842 3,842 3,842 $ 3,842 $ - $ - $ 3,987,298 $ 3,993,512 (1) The management of the State of California Pooled Money Investment Account (generally referred to as LAIF) has indicated to the Agency that as of June 30, 2001, the carrying amount of the pool was $54,496,268,373 and the estimated market value for the pool (including accrued interest) was $55,175,428,123. The Agency's proportionate share of that value is $3,179,497. Included in LAIF's investment portfolio are certain derivative securities or similar products in the form of structured notes totaling $1,517,548,000, and asset - backed securities totaling $937,996,000. LAIF's (and the Agency's) exposure to risk (credit, market or legal) is not currently available. Fair Value of Investments Accounting pronouncement GASB Statement 31 generally applies to investments in external investment pools, investments purchased with maturities greater than one year, mutual funds, and certain investment pools. Generally, governmental entities need to report the "fair value" changes for these investments at year -end and records these gains or losses on their income statement. 13 8 y 0 W ab N REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #3 — CASH AND INVESTMENTS (Continued) State of California State Treasurer's Local Agency Investment Fund (LAIF): The Agency holds an investment in LAIF that is subject to being adjusted to "fair value ". The Agency is required to disclose its methods and assumptions used to estimate the fair value of its holdings in LAIF. The Agency relied upon information provided by the State Treasurer in estimating the Agency's fair value position of its holding in LAIF. The Agency had a contractual withdrawal value of $3,179,497 whose pro -rata share of fair value was estimated by the state Treasurer to be $3,186,611. The fair value change in this investment for the year came to an amount that was not material for presentation in the financial statements. The State Treasurer's Local Agency Investment Fund ( "LAIF ") is a governmental investment pool managed and directed by the California State Treasurer and is not registered with the Securities and Exchange Commission. An oversight committee, comprised of California State officials and various participants, provide oversight to the management of the fund. The daily operations and responsibilities of LAIF fall under the auspices of the State Treasurer's office. The Agency is a voluntary participant in the investment pool. NOTE #4 — LAND HELD FOR RESALE The following is a summary of changes in land held for resale during the year ended June 30, 2001: Balance Balance Beginning of End of Year Additions Deletions Year Totals $ 1,500,000 $ 1,234,878 $ 2,734,878 NOTE #5 — PROPERTYAND EQUIPMENT A summary of changes in general fixed assets during the year ended June 30, 2001 is as follows: Land Building and structures Equipment Totals ii Balance Balance Beginning of End of Year Additions Deletions Year $ 1,096,409 $ 1,859,114 $ 991,240 $ 1,964,283 78,558 55,532 23,026 34,316 4,732 39,048 $ 1,209,283 $ 1,863,846 $1,046,772 $ 2,026,357 14 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #6 — GENERAL LONG -TERM DEBT The following is a schedule of changes in long -term debt for the fiscal year ended June 30, 2001. A. Employee Compensated Absences B. Long -Term Advance from the City C. 1999 Tax Allocation Bonds Totals A. Em llooyee Compensated Absences Pam Balance Beginning of Year Additions $ 18,900 1,865,369 9,540,000 Balance End of Deletions Year $ 18,900 1,865,369 345,000 $ 9,195,000 $11,424,269 $ - $ 2,229,269 $ 9,195,000 In accordance with accounting principles generally accepted in the United States of America, the Agency recognizes the long -term portion of accumulated employee compensated absences, if any, in the Long -Term Debt Account Group. B. Advances from the City of Moorpark The City's General Fund has paid for services and start-up expenditures incurred by the Redevelopment Agency (short-term advances). The balance of these short-term operating advances amounted to $1,865,369 at the beginning of the fiscal year and were completely repaid during the 2000 -2001 fiscal year. C. 1999 Tax Allocation Bonds In 1999, the Redevelopment Agency issued a $9,860,000 aggregated principal amount of Moorpark Redevelopment Project 1999 Tax Allocation Refunding Bonds (the Bonds). The purpose of the Bonds was to advance refund the Agency's previously issued $10,000,000 Moorpark Redevelopment Project, 1993 Tax Allocation Bonds. The purpose of the 1993 Bonds was to finance a portion of the costs of implementing the Redevelopment Plan, including low -and moderate - income housing projects. The 1999 Bonds bear interest at rates ranging from 3.05 percent to 4.875 percent per annum, payable semi - annually on April 1 and October 1 of each year, commending on October 1, 1999 and are subject to mandatory sinking fund redemption commencing on October 1, 2009 and on each October 1 thereafter. The Bonds are payable from and secured by the tax revenues to be derived from the project area. 15 W 0 I REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #6— GENERAL LONG- TERMDEBT (Continued) The bonds are secured by all property tax increment revenues, which are deposited in the Debt Service Fund. Cash and investments in the custody of the fiscal agent are restricted by the bond resolutions for payment of principal and interest on the Tax Allocation Bonds. In addition, the bond resolutions require retention of funds held by the fiscal agent prior to use for other than debt service. The Redevelopment Agency is in compliance with the covenants contained in debt indentures, which require the establishment of certain specific accounts for the Tax Allocation Bonds. Debt service payments on the 1999 Tax Allocation Refunding Bonds payable will be made from the Debt Service Fund. Annual debt service requirements to maturity are as follows: Fiscal Year Ending June 30, Principal Interest Total 2002 $ 355,000 $ 408,638 $ 763,638 2003 365,000 396,124 761,124 2004 380,000 382,710 762,710 2005 395,000 368,369 763,369 2006 405,000 353,068 758,068 Thereafter 7,295,000 2,526,935 9,821,935 Total $ 9,195,000 $4,435,844 $ 13,630,844 D. Prior Year's Debt Defeasance In prior years, the Agency defeased the 1993 tax allocation bond issue by creating separate irrevocable trust funds. New debt has been issued and the proceeds have been used to purchase U.S. government securities that were placed in the trust funds. The investments and fixed earnings from the investments are sufficient to fully service the defeased debt until the debt is called or matures. For financial reporting purposes, the debt has been considered defeased and therefore removed as a liability from the Agency's General Long- Term Debt Account Group. As of June 30, 2001, the amount of defeased debt outstanding but removed from the General Long -Terms Debt Account Group amounted to $8,400,000. "' 16 REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #7—LOW- AND MODERATE- INCOME HOUSING SET ASIDE The California Health and Safety Code Section 33334.2 requires a redevelopment agency to use at least 20 percent of tax increment revenues generated by a redevelopment project area to increase and improve the supply of low -and moderate - income housing in the community. Accordingly, the Agency's unspent commitment for its low- and moderate - income housing program amounted to $1,837,481 and has been reflected as a reservation of fund balance in the Agency's Special Revenue Fund. NOTE #8 — PASS- THROUGHAGREEMENTS The Agency has entered into agreements with various governmental agencies to pass through a portion of tax increment received in the project area. Such transactions are recorded within the Agency's funds. The various agencies and the tax increment passed through to those agencies for the year ended June 30, 2001 are as follows: Ventura County Superintendent of Schools $ 1,639 Moorpark Unified School District 136,599 Ventura County Community College District 23,744 Ventura County 260,695 Ventura County Fire District 168,193 Ventura County Flood Administration 2,988 Ventura County Flood Zone #3 15,456 Total $ 609,314 In addition, the Agency was not subject to transfer any tax increment to the State's Education Revenue Augmentation Fund (ERAF) for the year ended June 30, 2001. NOTE #9 — PRIOR PERIOD ADJUSTMENTS The Agency has recorded a prior period adjustment of $(484,761) in the Capital Projects Fund to record prior year interest due to the General Fund from the Long -Term Advance from the City. The Agency recorded a prior period adjustment of $(171,861) in the Capital Projects Fund to record prior year pass -thru liability. The City recorded a prior period adjustment of $990,662 in the Capital Projects Fund and $45,000 in the Special Revenue Fund to record land held for resale, which had been recorded in the General Fixed Asset Account Group. 17 0 D FI s REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK NOTES TO FINANCIAL STATEMENTS JUNE 30, 2001 NOTE #10 — SUBSEQUENT DISCOVERY OF FACTS Subsequent to issuing the financial statements, it was discovered that several classifications of the Balance Sheet, the Statement of Revenues, Expenditures and Changes in Fund Balance, and the Statement of Revenues, Expenditures and Changes in Fund Balance — Budget and Actual changed. The financial statements have been reissued to include these changes in classification. The effect of these changes is detailed below: Before Restatement After Restatement Special Capital Debt Special Capital Debt Revenue Projects Service Revenue Projects Service BALANCESHEET ASSETS Cash and investments Due from other funds Amount available for debt service LIABILITIES Due to other funds FUND EQUITY AND OTHER CREDITS Reserve for debt service Reserve for low /mod income housing STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE REVENUES Property taxes Interest EXPENDITURES Public service Capital outlay STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCE - BUDGET AND ACTUAL REVENUES Property taxes - budget Interest - budget EXPENDITURES Principal - budget Interest - budget OTHER FINANCING SOURCES Operating tranfers in - budget $ 1,576,629 $ 2,127,510 1,887 $ 401,422 1,887 401,422 1,832,626 $ 1,581,484 $ 2,120,379 1,837,481 $ 403,309 403,309 2,582,959 2,541,900 141,320 41,058 111,465 757,118 106,610 613,910 1,850,055 1,859,113 18 1,501,700 276,000 336,200 61,000 765,300 1,884,800 61,900 2,532,576 911,326 765,300 ti i Vavrinek, Trine, Day & Co., LLP VALUE THE DIFFERENCE Certified Public Accountants & Consultants REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING M BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable Board of Directors Redevelopment Agency of the City of Moorpark, California We have audited the financial statements Redevelopment Agency of the City of Moorpark, California, as of and for the year ended June 30, 2001 and have issued our report thereon, dated November 20, 2001. We conducted our audit in accordance with Auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Controller of the United States. Compliance As part of obtaining reasonable assurance about whether. the financial statements of the City of Moorpark, California, are free of material misstatements, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. Such provisions included those provisions of laws and regulations identified in the Guidelines for Compliance Audits of California Redevelopment Agencies, issued by the State Controller and as interpreted in the Suggested Auditing Procedures for Accomplishing Compliance Audits of California Redevelopment Agencies, issued by the Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed the following instances of noncompliance that are required to be reported under Government Auditing Standards. Health and Safety Code Section 33334.3(d) requires that if planning and administrative expenditures were made from the Housing Fund the Agency must prepare a written determination (each year) showing that planning and administrative expenditures were necessary for the production, improvement, or preservation of low and moderate income housing. The City of Moorpark, California did not prepare such a written determination. 8270 Aspen Street Rancho Cucamonga, CA 9173011el: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com Am FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE Internal Control Over Financial Reporting In planning and performing our audit, we considered the Redevelopment Agency of the City of Moorpark, California's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we considered to be material weaknesses. This report is intended for the information of the board of Directors, management, and the State Controller and is not intended to be and should not be used by anyone other than those specified parties. Rancho Cucamonga, California November 20, 2001 20 t F W WL U"60111, ri Vavrinek, Trine, Day & Co., LLP VALUE THE DIFFERENCE Certified Public Accountants & Consultants November 20, 2001 Honorable Members of the City Council City of Moorpark Moorpark, California We have audited the financial statements of the City of Moorpark, California (the City) for the year ended June 30, 2001, and have issued our report dated November 20, 2001. In planning and performing our audit of the financial statement of the City, we considered its internal control structure in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on the internal control structure. We have not considered the internal control structure since the date of our report. During our audit we noted certain matters involving the internal control structure and other operational and accounting matters that are presented for your consideration. These comments and recommendations are intended to improve the internal control structure or result in other operational efficiencies and are summarized below. CURRENT YEAR FINDINGS AND RECOMMENDATIONS Investment Compliance Finding: During our review of the investment policy we noted that it was not reviewed and adopted by the City Council during the fiscal year ending June 30, 2001. As required by State Government Code, the investment policy must be reviewed and adopted by the City Council each fiscal year. The policy was reviewed in October of 2001; however, this was subsequent to the fiscal year end. Recommendation: The City should develop a system to ensure that the investment policy is reviewed and adopted at once each fiscal year. City Response: Because of staff shortages, presentation of the investment policy to the City Council was delayed by four months. The policy will now be presented to the City Council annually. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE City of Moorpark, California Management Letter Page 2 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued Finding: During our testing of the investment portfolio we noted that the Agency maintains a small investment in Disney Corporation stock. The stock was originally acquired several years ago as collateral for a note receivable that defaulted. The fact that the stock has not been liquidated appears to be a violation of the adopted investment policy, as the policy does not provide for investments in corporate stock. Recommendation: The Agency should liquidate its investment in the stock and invest the proceeds in an approved investment vehicle. If the Agency determines it necessary to retain the stock, the investment policy should be amended to provide for such and investment. City Response: The Disney Corporation stock was sent to the Agency's security dealer in January 2002 and will be sold by June 30, 2002. Appropriations Limit Calculation Finding: During our review of the Appropriations Limit calculation we noted an error in the formula used to calculate the annual inflation adjustment. This resulted in an adopted limit that was $81,908 higher than would have been calculated with the proper adjustment factor. The City's actual appropriations subject to the limit did not exceed either the adopted limit or the limit that would have been calculated with the proper factor. Recommendation: The City should recalculate the annual adjustment factors and prepare a revised limit for adoption by the City Council. City Response: The calculation error was discovered by Finance Division staff in April of 2001. The error of $81,908 represents an adjustment of only 0.6 percent to the limit of $13 million, and the limit still far exceeds appropriations subject to the limit. The error is insignificant and a correction at that time was not warranted. The corrected figures will be given to the City Council when they consider the appropriations limit for the fiscal year 2002 -2003. City of Moorpark, California Management Letter Page 3 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued) Deposits Finding: The City has not adequately monitored the deposit accounts; this resulted in several deposits maintaining negative balances on the City's general ledger, and allowed the city to provide services that may be uncollectable in the future. Recommendation: Deposits should be reviewed on a regular basis, in order to ensure that the depositors have adequate funds for the services provided by the City. City Response Monitoring of developer deposits has been a subject of considerable effort in the last several years. However, the electronic accounting tools available to staff have not been adequate to analyze these balances automatically and staff resources have not been adequate to sufficiently monitor them manually. Despite these limitations, it should be noted that negative deposit balances amount to only 6 percent of the total amount on deposit for 158 individual deposit accounts. In December 2001, the City contracted with software developers to design and implement a multi - purpose database designed to track deposits, charges against the deposits, and analyze problems. We plan to have this database implemented by December 2002. False Alarm Fees Finding: The City Council adopted a new false alarm fee schedule, however, the City is charging false alarm fees based on the old schedule. Recommendation: We recommend the City review the false alarm fees and implement the most updated fee schedule adopted by the City Council. City Response: When the Police Department responds to a false alarm, they send a letter to the home or business owner indicating the amount owed. The Finance Division generates an invoice based on the amount specified in the Police Department's letter. The City Council adopted a fee increase of $5 in July 1998 and, unfortunately, neither the Police Department nor the Finance Division implemented the increase until May 2001. The fees currently being charged are correct we will be sure future changes are promptly implemented. City of Moorpark, California Management Letter Page 4 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued) Disbursements/Purchasing Finding: The City's purchasing ordinance requires that purchase orders be used for all purchases made by the City. We noted that the actual purchasing system in use does not require that purchase orders be obtained for every purchase. Warrant requests, and other forms of approval are used to document approval for reoccurring types of expenditures. Recommendation: The City should review its purchasing policies and the purchasing ordinance to ensure that the actual system in use agrees to the level of control defined by the purchasing ordinance. City Response: The city's purchasing ordinance, unfortunately, has not been updated since 1983 and many of its provisions are not in keeping with modern purchasing nor current city practices. We agree that the purchasing ordinance needs updating. This was also a recommendation last year; unfortunately, due to reduced staffing levels, the City was not able to update the purchasing ordinance during the year. However, it is important to note that numerous internal control procedures are in place to help protect against errors and fraud in accounts payable and non- compliance with this specific requirement in the city's municipal code does not result in compromised internal control. Review and amendment to the purchasing ordinance will be accomplished by December 2002. Fixed Assets Finding: The City has not maintained the documentation to support the General Fixed Assets Account Group in a manner that will allow us to express an opinion on this account group. Although it appears that the City is tracking current additions, it does not have a detailed listing to support the totals as reported in the prior year's audit. It also appears that the City is not consistently applying the capitalization policies for current additions. Recommendation: We suggest that the City devote the necessary time to conduct a complete inventory of all fixed assets owned by the City, and review all applicable policies. This will enable the City to have a listing of all City owned assets. This will also assist the City in preparing for the new reporting model that has recently been adopted by the Governmental Accounting Standards Board (GASB). GASB has recently adopted statement 34 that will require significant changes to the current reporting model, one of the most significant changes will be the requirement that each governmental agency book and track all fixed assets within the fund structure of the entity. This will include depreciation. By beginning to track the fixed assets now the City will have a head start on the implementation of the new reporting model. City of Moorpark, California Management Letter Page 5 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued) CiIy Response: The city did complete an inventory of all fixed assets and installed software necessary to track these assets in the financial management system. However, implementation of this new system has been delayed due to staffing shortages, but progress has resumed and we anticipate completion of this project by June 30, 2002. Electronic Data Processing Finding: Although the City performs back -up procedures on a periodic basis, the City does not have a formal written policy that covers the frequency of back -up procedures, nor offsite storage of back -up tapes. Recommendation: We suggest that the City review all policies and procedures relating to the use and back -up procedures relating to City owned computers. These polices should include the frequency of back -up, offsite storage of back -up documents, and a file saving policy to ensure that all files are part of the back -up system. Cily Response: As noted in the finding, the City does routinely and consistently back -up all information systems. We agree that a written procedure should be created and will develop one by June 30, 2002. Accounting Policies and Procedures Manual Finding: Although the City has used a variety of publications for guidance on handling of specific accounting or operational issues as well as guidance provided in the Moorpark Operating Procedures Manual, the City currently does not have a City-wide comprehensive accounting policies and procedures manual. We recommend that such a comprehensive accounting manual be prepared in order to document and communicate control objectives and the appropriate methodology for the processing of transactions for all recurring accounting and financial transactions. While most current employees are familiar with the established accounting procedures, a comprehensive manual would serve to supplement their knowledge and would be especially useful during periods of transition. City of Moorpark, California Management Letter Page 6 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued) Recommendations: We understand that completion of such a manual has been delayed due to the anticipated conversion to new accounting software during fiscal year 1999. In preparing such a manual, we recommend that the City address the following items, among others, some of which already exist as standard operating procedures: • A current detailed chart of accounts, including adequate explanation of the purpose and content of each account and the individuals assigned control over each account; • A description of all the funds of the City, including type (i.e. Special Revenue, Capital Projects, etc.) and purpose of each fund; • Documentary flowcharts of significant accounting systems, including their interrelationship, where applicable, with other departments within the City; • Reports used on a recurring basis, frequency of the report, content and purpose; • A list of standard forms and journal vouchers with detailed explanations of their purpose and preparation; • Appropriate descriptions of all financial policies and recurring accounting procedures and routines, which should include but are not necessarily limited to the following: • Monthly review of internally generated reports, which may vary in complexity from a simple scan of transactions to detailed analysis or reconciliation work; • Policies related to cash which would include preparation of bank reconciliations, controls over cash disbursements and cash receipts, and procedures regarding the investment of excess cash on hand; • Purchase and capitalization of fixed assets and related procedures for computation of depreciation thereon; • Doubtful accounts and related bad debt write -offs; • Lease obligations and related capitalization policies; • Authorization for incurring professional services; • Policies related to the recognition of revenues and expenses with particular attention paid to year -end cut- off procedures; and • The assignment of accounting responsibilities and expenditure approval procedures. • Policies and procedures related to personnel with accounting and control responsibilities: • Job descriptions City of Moorpark, California Management Letter Page 7 CURRENT YEAR FINDINGS AND RECOMMENDATIONS (Continued) • Formal training programs for various job positions • Methodology for monitoring completion of duties and performance evaluations • Adequate policies to provide for competent replacements for individuals with control responsibilities. Such an accounting manual should be updated periodically and distributed to all accounting personnel and key operations personnel. This manual should evolve to meet the needs of the City and provide an accurate reflection of the current accounting system. All changes in the manual should be subject written approval by City management. The Development of this document will have numerous benefits, including the promotion of control consciousness, definition of responsibilities, increased communication between individuals and departments, utilization of consistent and appropriate accounting practices and compliance with accounting requirements. In addition, preparing such a manual may reveal redundancies and inefficiencies in the current accounting system. A well developed accounting policies and procedures manual serves as a ready reference for employees and provides a sound base to continually monitor and assess the City's internal operations. City Response: We are in complete agreement that written policies and procedures covering a broad range of finance and purchasing processes is essential. Development of such a comprehensive manual takes time and will be a "work in progress" for many years. Unfortunately, staffing shortages have prohibited substantial efforts in this area. We will continue to look for opportunities to develop written procedures. City of Moorpark, California Management Letter Page 8 STATUS OF PRIOR YEAR FINDINGS Cash and Investments Finding: The City did not submit the June 30, 2000, Treasurers report to the City Council for approval within a timely manner. It appears that as of November this report had not been taken to Council for approval. In addition we noted that the quarterly Treasurers report did not contain all of the required elements for the City's investments. Recommendation: The City should review the procedures for the preparation of the Treasurers report to ensure timely reporting to the City Council. The report should also be reviewed to ensure that all appropriate disclosures are made in accordance with State statute. Status: Implemented. Finding: The City was behind in the monthly bank reconciliation for two of the City's bank accounts. We noted that the City's general checking account had not been reconciled from June of 1999 through our interim fieldwork dates of April 2000. In addition, the City's disbursement account had not been reconciled from January 2000 through April 2000. Recommendation: The monthly reconciliation of the bank statements is an important aspect of the City's internal control structure. We suggest that the City develop policies to ensure that each City bank account is reconciled on a monthly basis. Status: Implemented. City of Moorpark, California Management Letter Page 9 STATUS OF PRIOR YEAR FINDINGS (Continued) Disbursements/Purchasing Findin : The City's purchasing ordinance requires that purchase orders be used for all purchases made by the City. We noted that the actual purchasing system in use does not require that purchase orders be obtained for every purchase. Warrant requests, and other forms of approval are used to document approval for reoccurring types of expenditures. Recommendation: The City should review its purchasing policies and the purchasing ordinance to ensure that the actual system in use agrees to the level of control defined by the purchasing ordinance. Status: Not Implemented. See current year findings. Loans between the City and the Redevelopment Agency Finding: We noted that the interest charged to the Redevelopment Agency for the loan from the General Fund is based upon the budget document not the actual interest that is accrued based upon the balance of the outstanding loan. Recommendation: We suggest that interest charges be based upon the actual amount outstanding, not upon the budget. Status: Implemented. City of Moorpark, California Management Letter Page 10 STATUS OF PRIOR YEAR FINDINGS (Continued Fixed Assets Finding: The City has not maintained the documentation to support the General Fixed Assets Account Group in a manner that will allow us to express an opinion on this account group. Although it appears that the City is tracking current additions, it does not have a detailed listing to support the totals as reported in the prior year's audit. It also appears that the City is not consistently applying the capitalization policies for current additions. Recommendation: We suggest that the City devote the necessary time to conduct a complete inventory of all fixed assets owned by the City, and review all applicable policies. This will enable the City to have a listing of all City owned assets. This will also assist the City in preparing for the new reporting model that has recently been adopted by the Governmental Accounting Standards Board (GASB). GASB has recently adopted statement 34 that will require significant changes to the current reporting model, one of the most significant changes will be the requirement that each governmental agency book and track all fixed assets within the fund structure of the entity. This will include depreciation. By beginning to track the fixed assets now the City will have a head start on the implementation of the new reporting model. Status: In Process, see current year findings. Personnel Finding: During our testing of the personnel/payroll internal control systems we noted that the final review of pay rate changes is performed by an employee who also has access, and the ability, to change the pay rate information in the computer system. Recommendation: We suggest that there be a separation of duties relating to the final review of pay rate changes. An employee separate of the payroll and input function should be reviewing the information to ensure that proper changes were made. This employee should not have the ability to input changes into the payroll system. Status: Implemented. City of Moorpark, California Management Letter Page 11 STATUS OF PRIOR YEAR FINDINGS (Continued) Electronic Data Processing Finding: Although the City performs back -up procedures on a periodic basis, the City does not have a formal written policy that covers the frequency of back -up procedures, nor offsite storage of back -up tapes. Recommendation: We suggest that the City review all policies and procedures relating to the use and back -up procedures relating to City owned computers. These polices should include the frequency of back -up, offsite storage of back -up documents, and a file saving policy to ensure that all files are part of the back -up system. Status: Not Implemented. The City does not have a written policy. See current year findings. Accounting Policies and Procedures Manual Findiniz: Although the City has used a variety of publications for guidance on handling of specific accounting or operational issues as well as guidance provided in the Moorpark Operating Procedures Manual, the City currently does not have a City-wide comprehensive accounting policies and procedures manual. We recommend that such a comprehensive accounting manual be prepared in order to document and communicate control objectives and the appropriate methodology for the processing of transactions for all recurring accounting and financial transactions. While most current employees are familiar with the established accounting procedures, a comprehensive manual would serve to supplement their knowledge and would be especially useful during periods of transition. Recommendations: We understand that completion of such a manual has been delayed due to the anticipated conversion to new accounting software during fiscal year 1999. In preparing such a manual, we recommend that the City address the following items, among others, some of which already exist as standard operating procedures: • A current detailed chart of accounts, including adequate explanation of the purpose and content of each account and the individuals assigned control over each account; • A description of all the funds of the City, including type (i.e. Special Revenue, Capital Projects, etc.) and purpose of each fund; City of Moorpark, California Management Letter Page 12 STATUS OF PRIOR YEAR FINDINGS (Continued) • Documentary flowcharts of significant accounting systems, including their interrelationship, where applicable, with other departments within the City; • Reports used on a recurring basis, frequency of the report, content and purpose; • A list of standard forms and journal vouchers with detailed explanations of their purpose and preparation; • Appropriate descriptions of all financial policies and recurring accounting procedures and routines, which should include but are not necessarily limited to the following: • Monthly review of internally generated reports, which may vary in complexity from a simple scan of transactions to detailed analysis or reconciliation work; • Policies related to cash which would include preparation of bank reconciliations, controls over cash disbursements and cash receipts, and procedures regarding the investment of excess cash on hand; • Purchase and capitalization of fixed assets and related procedures for computation of depreciation thereon; • Doubtful accounts and related bad debt write -offs; • Lease obligations and related capitalization policies; • Authorization for incurring professional services; • Policies related to the recognition of revenues and expenses with particular attention paid to year -end cut- off procedures; and • The assignment of accounting responsibilities and expenditure approval procedures. • Policies and procedures related to personnel with accounting and control responsibilities: • Job descriptions • Formal training programs for various job positions • Methodology for monitoring completion of duties and performance evaluations • Adequate policies to provide for competent replacements for individuals with control responsibilities. Such an accounting manual should be updated periodically and distributed to all accounting personnel and key operations personnel. This manual should evolve to meet the needs of the City and provide an accurate reflection of the current accounting system. All changes in the manual should be subject written approval by City management. f` City of Moorpark, California Management Letter Page 13 STATUS OF PRIOR YEAR FINDINGS (Continued) The Development of this document will have numerous benefits, including the promotion of control consciousness, definition of responsibilities, increased communication between individuals and departments, utilization of consistent and appropriate accounting practices and compliance with accounting requirements. In addition, preparing such a manual may reveal redundancies and inefficiencies in the current accounting system. A well developed accounting policies and procedures manual serves as a ready reference for employees and provides a sound base to continually monitor and assess the City's internal operations. Status: Improved/In Process. See current year findings. We will review the status of these comments during our next audit engagement. We have already discussed these comments and suggestions with City personnel, and we will be pleased to discuss them in further detail at your convenience, to perform any additional study of these matters, or to assist you in implementing the recommendations. VO Vavrinek, Trine, Day & Co., LLP Rancho Cucamonga, California CITY OF MOORPARK SINGLE AUDIT REPORTS - AMENDED FOR THE YEAR ENDED JUNE 309 2000 rl6tl Vavrinek, Trine, Day & Co., LLP Certified Public Accountants & Consultants INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH UNITED STATES OFFICE OF MANAGEMENT AND BUDGET CIRCULAR A -133 AMENDED The Honorable Mayor and Members of the City Council City of Moorpark, California Compliance We have audited the compliance of the City of Moorpark, California with the types of compliance requirements - described in the U.S. Office of Management and Budget (OMB) Circular A -133 Compliance Supplement that are applicable to each of its major Federal programs for the year ended June 30, 2000. The City of Moorpark, California's major Federal programs are identified in the Schedule of Expenditures of Federal Awards. Compliance with the requirements of laws, regulations, contracts and grants applicable to each of its major Federal programs is the responsibility of the City of Moorpark, California's management. Our responsibility is to express an opinion on the City of Moorpark, California's compliance based on our audit. F7 We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States; and OMB Circular A -133, Audits of States, Local Governments, and Non - Profit Organizations. Those standards and OMB Circular A -133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major Federal program occurred. An audit includes examining, on a test basis, evidence about the City of Moorpark, California's compliance with those requirements and performing such other procedures, as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination on the City of Moorpark, California's compliance with those requirements. In our opinion, the City of Moorpark, California complied, in all material respects, with the requirements referred to above that are applicable to each of its major Federal programs for the year ended June 30, 2000. Internal Control over Compliance The management of the City of Moorpark, California is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to Federal programs. In planning and performing our audit, we considered the City of Moorpark, California's internal control over compliance with requirements that could have a direct and material effect on a major Federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A -133. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com AN FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE W Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that rr noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major Federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that we consider to be material weaknesses. Schedule of Expenditures of Federal Awards We have audited the general - purpose financial statements of the City of Moorpark, California as of and for the year ended June 30, 2000 and have issued our report thereon, dated November 21, 2000. Our audit was performed for the purpose of forming an opinion on the general - purpose financial statements of the City of Moorpark, California taken as a whole. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A -133 and is not a required part of the general - purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. This report is intended for the information of the Mayor and City Council, the City's management, federal granting agencies and the Controller of the State of California, and is not intended to be and should not be used by anyone then these specified parties. Rancho Cucamonga, CA. November 21, 2000 _ t r 2 W M F0 CITY OF MOORPARK, CALIFORNIA SINGLE AUDIT REPORT - AMENDED JUNE 30, 2000 TABLE OF CONTENTS PAGE Independent Auditors' Report On Compliance With Requirements Applicable To Each Major Program And Internal Control Over Compliance In Accordance With United States Office Of Management And Budget Circular A -133 I Independent Auditors' Report On Compliance And On Internal Control Over Financial Reporting Based On An Audit Of General Purpose Financial Statements Performed In Accordance With Governmental Auditing Standards 3 Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2000 5 Notes to Schedule of Expenditures of Federal Awards for the Year Ended June 30, 2000 6 Summary of Auditors Results 7 Financial Statement Findings and Recommendations 8 Federal Award Findings and Questioned Cost 9 Status of Prior Year Findings and Recommendations 10 Vavrinek, Trine, Day & Co., LLP Certified Public Accountants & Consultants INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF GENERAL PURPOSE FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAL AUDITING STANDARDS AMENDED The Honorable Mayor and Members of the City Council City of Moorpark, California: We have audited the general - purpose financial statements of the City of Moorpark, California as of and for the year ended June 30, 2000 and have issued our report thereon, dated November 21, 2000. We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States. Compliance As part of obtaining reasonable assurance about whether the City of Moorpark, California's general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of general purpose financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control In planning and performing our audit, we considered the City of Moorpark, California's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general- purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the general purpose financial statements being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. However, we noted other matters involving the internal control over financial reporting that we have reported to management of the City of Moorpark, California in a separate letter dated November 21, 2000. 8270 Aspen Street Rancho Cucamonga, CA 91730 Tel: 909.466.4410 Fax: 909.466.4431 www.vtdcpa.com 4" FRESNO • LAGUNA HILLS • PLEASANTON • RANCHO CUCAMONGA • SACRAMENTO • SAN JOSE This report is intended for the information of the Mayor and City Council, the City's management, federal granting agencies and the Controller of the State of California, and is not intended to be and should not be used by anyone then these specified parties. Rancho Cucamonga, CA. November 21, 2000 4 IL CITY OF MOORPARK SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS - AMENDED JUNE 30, 2000 Program Title: U.S. Department of Transportation Highway Planning & Construction (1) U.S. Department of Housing and Urban Development Pass - through from theVentura County Community Development Commision Community Development Block Grant (1) Community Development Block Grant (1) Community Development Block Grant (1) Community Development Block Grant (1) Community Development Block Grant (1) Total Department of Housing and Urban Development U.S. Department of Health and Human Services Pass - through from the Ventura County Agency on Aging Special Programs for the Aging - Title III Part B Grants for Supportive Services and Senior Centers Total Federal Expenditures (1) Major Program 5 Pass - through Federal Grantor's CFDA # Number Expenditures 20.205 DBMAL -5436 (004) 1,038,799 14.218 B- 95- UC -06- 0507 -J3 63,444 14.218 B- 96- UC -06- 0507 -J4 161,895 14.218 B- 97- UC -06- 0507 -J5 150,634 14.218 B- 98- UC -06- 0507 -J6 63,557 14.218 B- 99- UC -06- 0507 -J7 46,367 485,897 93.044 3B- 0247 - 07971282 22,385 $ 1,547,081 CITY OF MOORPARK 5 NOTES TO SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS - AMENDED' JUNE 30, 2000 NOTE #1— SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES W err A. General The accompanying Schedule of Expenditures of Federal Awards presents the activity of all federal awards programs of the City of Moorpark, California (City). The City's reporting entity is defined in Note #1 of the City's general - purpose financial statements. All federal awards received directly from federal agencies, as well as federal awards passed through other governmental agencies to the City are included in the accompanying schedule. B. Basis of Accounting The accompanying Schedule of Expenditures of Federal Awards is presented using the modified - accrual basis of accounting, which is described in Note #1 of the City's general - purpose financial statements. C. Relationship to General Purpose Financial Statements Federal awards revenues are generally reported within the City's general - purpose financial statements under the financial statement caption "Subventions and Grants" for the General and Special Revenue Funds. D. Relationship to Federal Financial Reports Amounts reported in the accompanying Schedule of Expenditures of Federal Awards agree with the amounts reported in the related federal financial reports. However, certain federal financial reports are filed based on cash expenditures. As such, certain timing differences may exist in the recognition of revenues and expenditures between the Schedule of Expenditures of Federal Awards and the federal financial reports. rr w 6 W I r CITY OF MOORPARK SUMMARY OF AUDITORS RESULTS - AMENDED JUNE 30, 2000 FINANCIAL STATEMENTS Type of auditors' report issued: Qualified Internal control over financial reporting: Material weakness(es) identified? No Reporting condition(s) identified not considered to be material weaknesses? Yes Noncompliance material to financial statements noted? No FEDERAL AWARDS Internal control over major programs: Material weakness(es) identified? No Reporting condition(s) identified not considered to be material weaknesses? No Type of auditors' report issued on compliance for major programs: Unqualified Any audit findings disclosed that are required to be reported in accordance with Circular A -133, Section .510(a) No Identification of major programs: CFDA Number(s) Name of Federal Program or Cluster 20.005 U. S. Dept. of Transportation- Highway and Bridge Replacement 14.218 U.S. Dept. of Housing and Urban Development - Community Development Block Grant Dollar threshold used to distinguish between Type A and Type B programs: $ 300,000 Auditee qualified as low -risk auditee? No 7 CITY OF MOORPARK FINANCIAL STATEMENTS FINDINGS AND RECOMMENDATIONS - AMENDED JUNE 30, 2000 �r See separately issued Management Letter. �= rr �e rr 8 „� ' CITY OF MOORPARK FEDERAL AWARD FINDINGS AND QUESTIONED COSTS - AMENDED " JUNE 30, 2000 There were no findings representing reportable conditions, material weaknesses, and instances of noncompliance including questioned cost that are required to be reported by OMB Circular A -133. 0 CITY OF MOORPARK STATUS OF PRIOR YEAR FINDINGS AND RECOMMENDATIONS - AMENDED JUNE 30, 2000 W ■a There were no prior year findings, instances of non - compliance or questioned cost. 1+ so 10 ap oft MOORPARK CITY COUNCIL AGENDA REPORT I Ir tf. TO: Honorable City Council FROM: Dana Shigley, Administrative Services Di rec DATE: March 6, 2002 (meeting of March 20, 2002) SUBJECT: CONSIDER MID -YEAR AMENDMENTS TO 2001/2002 FISCAL YEAR BUDGET BACKGROUND The City Council adopted a budget for fiscal year 2001/2002 on June 20, 2001 and has amended it several times for various projects and programs. After a review of the current budget status, in anticipation of developing a budget recommendation for the new fiscal year, staff has compiled additional recommended budget amendments for the City Council's consideration. DISCUSSION The attached resolution makes several adjustments to the currently adopted 2001/2002 fiscal year budget, with an explanation for each item contained in exhibit "A ". These adjustments are all either corrections that do not represent additional costs, cost increases that the council has previously authorized, or critical items that were not previously included in the budget. This amendment increases general fund appropriations by $63,410. However, offsetting revenues amounting to $26,909 bring the net impact on the general fund reserve to $36,410. Honorable City Council March 6, 2002 Page 2 STAFF RECOMMENDATION (Roll Call Vote Required) 1. Adopt Resolution 2002- amending the 2001/2002 budget as noted in exhibit "A" to the attached resolution. RESOLUTION 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE FISCAL YEAR 2001/2002 ADOPTED OPERATING BUDGET WHEREAS, on June 20, 2001, the City Council adopted the operating budget for fiscal year 2001/2002; and WHEREAS, certain additions and adjustments to the budget are proposed to allow for effective service delivery for the balance of the fiscal year; and WHEREAS, the City Council now wishes to amend the 2001/2002 fiscal year budget as noted in exhibit "A ". NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment as described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 20th day of March, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk l.r4- 100"W-?4i v v.. awy v rw Exhibit "A" Mid Year Budget Amendment for the 2001/2002 Fiscal Year Current Revised Budget Unit Account Description Budget Change Budget Explanation 0100 - 5700 -0000 9298 Overhead Allocation (258,143) (2,167) (260,310) Correct error in overhead allocation:- no net effect on expenses 1000 - 1100 -0000 9503 Computer Equipment 6,000 1,550 7,550 Additional laptop for Council not anticipated in original budget 1000 - 2100 -0000 9221 Memberships & Dues 17,400 3,110 20,510 VCOG organizational study & league fees approved by Council Adjust Crossing Guard Costs Between Posts 2003 - 8210 -0000 9003 Salaries and Benefits PT 6,907 8,000 after budget adoption 1000 - 3110 -0000 9201 Computer Supplies 0 1,835 1,835 Required updates to software licenses in Human Resources 1000 - 3100 -0000 9503 Computer Equipment 0 700 700 Purchase DVD recorder for City Council meetings 1000 - 5110 -0000 9102 Contractual Services 28,000 25,000 53,000 Funds needed for contract finance and audit assistance 2200 - 6100 -0000 9598 Overhead Allocation 0 884 and vacation balance payout for former employee 1000 - 7620 -0000 9102 Contractual Services 7,550 3,500 11,050 Installation of improved alarm system at several city facilities 1000 - 7620 -0000 9621 Building Improvements 14,000 5,700 19,700 To improve HVAC system in computer room - funded Water expenses higher than ancticipated 2502 - 8310 -8015 9123 Legal Services 0 80,000 by amounts owed from MRA to City 1000 - 8320 -0000 9102 Contractual Services 0 10,000 10,000 Correct error in budget - move from gas tax to general fund 1000 - 9200 -9005 9240 Community Promotion 4,050 2,000 6,050 Additional DARE program expenditures to be reimbursed from DARE trust 1000 3588 Other State Funds 0 14,985 14,985 Received grant from State for the purchase of a radar trailer 1000 3730 Contributions /Donations 20,000 2,000 22,000 Additional DARE contributions 1000 - 2210 -0000 9504 Other Equipment 0 9,924 9,924 Emergency response equipment funded by OES grant 1000 3600 County Grants 0 9,924 9,924 OES Grant for Equipment 2000 - 8210 -0000 9002 Salaries and Benefits FT 20,845 (8,000) 12,845 Adjust Crossing Guard Costs Between Posts 2003 - 8210 -0000 9003 Salaries and Benefits PT 6,907 8,000 14,907 2200 - 6100 -0000 9198 Overhead Allocation 0 14,888 14,888 Overhead allocations omitted from budget - no net effect 2200 - 6100 -0000 9298 Overhead Allocation 0 59,062 59,062 on expenditures 2200 - 6100 -0000 9498 Overhead Allocation 0 11,453 11,453 2200 - 6100 -0000 9598 Overhead Allocation 0 884 884 2305 - 7900 -7901 9415 Water 13,000 2,000 15,000 Water expenses higher than ancticipated 2312- 7900 -7901 9415 Water 45,000 5,000 50,000 Water expenses higher than ancticipated 2502 - 8310 -8015 9123 Legal Services 0 80,000 80,000 Legal services associated with Spring Road bridge 2604 3588 TEA21 Federal Grants 1,000,000 90,000 1,090,000 Correct funding account for trail study grant 2605- 8320 -0000 9102 NPDES Contractual 10,000 (10,000) 0 Correct error in budget - move from gas tax to general fund 4001 3731 Construction Contributions 0 130,000 130,000 Revenues to the City Hall Improvement Fund from North Park settlement per Council action 5001 - 7530 -7502 9122 Legal Services 0 10,000 10,000 Costs for legal services in solid waste franchise negotiations - 5001 3805 Franchise Admin Chg Fee 0 10,000 10,000 offset by fees to be paid by franchisees TO: FROM: DATE: SUBJECT: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council A"- 3 ��ed Spa .,rnrnevl� CL�i�Y� Deborah S. Traffenstedt, ATCM /City Clerk March 12, 2002 (CC Meeting of 3/20/02) BACKGROUND Consider Rejection Of Claim: David B. Weinerman On February 7, 2002, the City received the above referenced claim for damages. The claim was forwarded to the City's claims adjuster for review. DISCUSSION The stated reason for the claim is for damage sustained to the windshield of the claimant's automobile caused by flying debris from a jackhammer being operated in front of the claimant's home. The damage alleged was not caused by a city road project. The City of Moorpark's claims adjuster has recommended that a standard rejection letter be sent to the claimant. STAFF RECOMMENDATION Reject the claim and direct staff to send a standard rejection letter to the claimant. i iTEm- GLA --- ORDINANCE NO. 279 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, PROVIDING FOR FLOODPLAIN MANAGEMENT AND AMENDING CHAPTER 15.24, FLOOD DAMAGE PREVENTION WHEREAS, the City Council has the authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry and; WHEREAS, the floodplain management promotes the public health, safety, and general welfare, and; WHEREAS, at a duly noticed public hearing on January 16, 2002, the City Council took public testimony, closed the hearing, and reached its decision. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Chapter 15.24 of Title 15 of the Moorpark Municipal Code is hereby amended in its entirety to read as follows: Sections: Article I. Statutory Authorization, Findings of Fact, Purpose, and Methods 15.24.010 Statutory authorization. 15.24.020 Findings of fact. 15.24.030 Purpose of provisions. 15.24.040 Methods of reducing flood losses generally. Article II. Definitions. 15.24.050 Definitions. Article III. General provisions. 15.24.060 Lands to which this ordinance applies. 15.24.070 Basis for establishing the areas of special flood hazard. 15.24.080 Compliance. 15.24.090 Abrogation and greater restrictions. 15.24.100 Interpretation of provisions. 15.24.110 Warning and disclaimer of liability. Ordinance No. 279 Floodplain Management Page 2 Article IV. Administration 15.24.120 Development permits. 15.24.130 Designation of the administrator. 15.24.140 Duties and responsibilities of the administrator. 15.24.150 Appeals of Floodplain Administrator Decisions. Article V. Construction Standards 15.24.160 Standards of construction. 15.24.170 Standards for utilities. 15.24.180 Standards for subdivisions. 15.24.190 Standards for manufactured homes. 15.24.200 Standards for recreational vehicles. 15.24.210 Floodways. Article VI. Variances 15.24.220 Nature of variances. 15.24.230 Variance decision process. 15.24.240 Conditions for variances. Article I. Statutory Authorization, Findings of Fact, Purpose and Methods Section 15.24.010 Statutory Authorization. The Legislature of the State of California has in Government Code Sections 65302, 65560, and 65800 conferred upon local government units authority to adopt regulations designed to promote the public health, safety, and general welfare of its citizenry. Therefore, the City Council of City of Moorpark does hereby adopt the following floodplain management regulations. Section 15.24.020 Findings of fact. A. The flood hazard areas of City of Moorpark are subject to periodic inundation which results in loss of life and property, health and safety hazards, disruption of commerce and governmental services, extraordinary public expenditures for flood protection and relief, and impairment of the tax base, all of which adversely affect the public health, safety, and general welfare. B. These flood losses are caused by uses that are inadequately elevated, floodproofed, or protected from flood damage. The cumulative effect of obstructions in areas of special flood hazards which increase flood heights and velocities also contribute to the flood loss. Ordinance No. 279 Floodplain Management Page 3 Section 15.24.030 Purpose of provisions. It is the purpose of this ordinance to promote the public health, safety, and general welfare, and to minimize public and private losses due to flood conditions in specific areas by provisions designed to: A. Protect human life and health; B. Minimize expenditure of public money for costly flood control projects; C. Minimize the need for rescue and relief efforts associated with flooding and generally undertaken at the expense of the general public; D. Minimize prolonged business interruptions; E. Minimize damage to public facilities and utilities such as water and gas mains; electric, telephone and sewer lines; and streets and bridges located in areas of special flood hazard; F. Help maintain a stable tax base by providing for the sound use and development of areas of special flood hazard so as to minimize future blighted areas caused by flood damage; G. Ensure that potential buyers are notified that property is in an area of special flood hazard; and H. Ensure that those who occupy the areas of special flood hazard assume responsibility for their actions. Section 15.24.040 Methods of reducing flood losses generally. In order to accomplish its purposes, this ordinance includes methods and provisions to: A. Restrict or prohibit uses which are dangerous to health, safety, and property due to water or erosion hazards, or which result in damaging increases in erosion or flood heights or velocities; B. Require that uses vulnerable to floods, including facilities that serve such uses, be protected against flood damage at the time of initial construction; C. Control the alteration of natural floodplains, stream channels, and natural protective barriers, which help accommodate or channel floodwaters; D. Control filling, grading, dredging, and other development which may increase flood damage; and E. Prevent or regulate the construction of flood barriers which will unnaturally divert floodwaters or which may increase flood hazards in other areas. �vti�ts.i a Ordinance No. 279 Floodplain Management Page 4 Article II. Definitions. Section 15.24.050 Definitions. Unless specifically defined below, words or phrases used in this ordinance shall be interpreted so as to give them the meaning they have in common usage and to give this ordinance its most reasonable application. "Accessory use" means a use, which is incidental and subordinate to the principal use of the parcel of land on which it is located. "Alluvial fan" means a geomorphologic feature characterized by a cone or fan - shaped deposit of boulders, gravel, and fine sediments that have been eroded from mountain slopes, transported by flood flows, and then deposited on the valley floors, and which is subject to flash flooding, high velocity flows, debris flows, erosion, sediment movement and deposition, and channel migration. "Apex" means the point of highest elevation on an alluvial fan, which on undisturbed fans is generally the point where the major stream that formed the fan emerges from the mountain front. "Appeal" means a request for a review of the Floodplain Administrator's interpretation of any provision of this ordinance. "Area of shallow flooding" means a designated AO or AH Zone on the Flood Insurance Rate Map (FIRM) . The base flood depths range from one to three feet; a clearly defined channel does not exist; the path of flooding is unpredictable and indeterminate; and velocity flow may be evident. Such flooding is characterized by ponding or sheet flow. "Area of special flood hazard" - See "Special flood hazard area." "Base flood" means a flood which has a one percent chance of being equaled or exceeded in any given year (also called the "100 -year flood ") . Base flood is the term used throughout this ordinance. "Basement" means any area of the building having its floor subgrade - i.e., below ground level - on all sides. "Development" means any man -made change to improved or unimproved real estate, including but not limited to buildings or other structures, mining, dredging, filling, grading, paving, excavation or drilling operations or storage of equipment or materials. "Encroachment" means the advance or infringement of uses, plant growth, fill, excavation, buildings, permanent structures Tv v � 1141 - %. Ordinance No. 279 Floodplain Management Page 5 or development into a floodplain that may impede or alter the flow capacity of a floodplain. "Existing manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including, at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed before the effective date of the floodplain management regulations adopted by a community. "Expansion to an existing manufactured home park or subdivision" means the preparation of additional sites by the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads). "Flood, flooding, or flood water" means: 1. A general and temporary condition of partial or complete inundation of normally dry land areas from the overflow of inland or tidal waters; the unusual and rapid accumulation or runoff of surface waters from any source; and /or mudslides (i.e., mudflows); and 2. The condition resulting from flood - related erosion. "Flood Boundary and Floodway Map (FBFM)" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated both the areas of special flood hazards and the floodway. "Flood Hazard Boundary Map" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated the areas of flood hazards. "Flood Insurance Rate Map (FIRM)" means the official map on which the Federal Emergency Management Agency or Federal Insurance Administration has delineated both the areas of special flood hazards and the risk premium zones applicable to the community. "Flood Insurance Study" means the official report provided by the Federal Insurance Administration that includes flood profiles, the Flood Insurance Rate Map, the Flood Boundary and Floodway Map, and the water surface elevation of the base flood. "Floodplain or flood -prone area" means any land area susceptible to being inundated by water from any source - see "Flooding ". "Floodplain Administrator" is the individual appointed by the City Council to administer and enforce the floodplain management regulations. �i vey,p v�7 Ordinance No. 279 Floodplain Management Page 6 "Floodplain management" means the operation of an overall program of corrective and preventive measures for reducing flood damage and preserving and enhancing, where possible, natural resources in the floodplain, including but not limited to emergency preparedness plans, flood control works, floodplain management regulations, and open space plans. "Floodplain management regulations" means this ordinance and other zoning ordinances, subdivision regulations, building codes, health regulations, special purpose ordinances (such as grading and erosion control) and other application of police power which control development in flood -prone areas. This term describes federal, state or local regulations in any combination thereof, which provide standards for preventing and reducing flood loss and damage. "Floodproofing" means any combination of structural and nonstructural additions, changes, or adjustments to structures which reduce or eliminate flood damage to real estate or improved real property, water and sanitary facilities, structures, and their contents (Refer to FEMA Technical Bulletins TB 1 -93, TB 3 -93, and TB 7 -93 for guidelines on dry and wet floodproofing.) "Floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. Also referred to as "Regulatory Floodway ". "Floodway fringe" is that area of the floodplain on either side of the "Regulatory Floodway" where encroachment may be permitted. "Fraud and victimization" as related to Section 15.24.250, "Conditions for Variances ", of this ordinance, means that the variance granted must not cause fraud on or victimization of the public. In examining this requirement, the City Council will consider the fact that every newly constructed building adds to government responsibilities and remains a part of the community for fifty years to one hundred years. Buildings that are permitted to be constructed below the base flood elevation are subject during all those years to increased risk of damage from floods, while future owners of the property and the community as a whole are subject to all the costs, inconvenience, danger, and suffering that those increased flood damages bring. In addition, future owners may purchase the property, unaware that it is subject to potential flood damage, and can be insured only at very high flood insurance rates. Ordinance No. 279 Floodplain Management Page 7 "Functionally dependent use" means a use that cannot perform its intended purpose unless it is located or carried out in close proximity to water. The term includes only docking facilities, port facilities that are necessary for the loading and unloading of cargo or passengers, and ship building and ship repair facilities, and does not include long -term storage or related manufacturing facilities. "Governing body" is the City Council of the City of Moorpark, a municipal corporation. "Hardship" as related to Section 15.24.240, "Conditions for Variances ", of this ordinance means the exceptional hardship that would result from a failure to grant the requested variance. The City Council requires that the variance be exceptional, unusual, and peculiar to the property involved. Mere economic or financial hardship alone is not exceptional. Inconvenience, aesthetic considerations, physical handicaps, personal preferences, or the disapproval of one's neighbors likewise cannot, as a rule, qualify as an exceptional hardship. All of these problems can be resolved through other means without granting a variance, even if the alternative is more expensive, or requires the property owner to build elsewhere or put the parcel to a different use than originally intended. "Highest adjacent grade" means the highest natural elevation of the ground surface prior to construction next to the proposed walls of a structure. "Historic structure" means any structure that is 1. Listed individually in the National Register of Historic Places (a listing maintained by the Department of Interior) or preliminarily determined by the Secretary of the Interior as meeting the requirements for individual listing on the National Register; 2. Certified or preliminarily determined by the Secretary of the Interior as contributing to the historical significance of a registered historic district or a district preliminarily determined by the Secretary to qualify as a registered historic district; 3. Individually listed on a state inventory of historic places in states with historic preservation programs which have been approved by the Secretary of Interior; or 4. Individually listed on a local inventory of historic places in communities with historic preservation programs that have been certified either by an approved state program as determined by the Secretary of the Interior or directly by the Secretary of the Interior in states without approved programs. V V' v' .�h,: .� • rim Ordinance No. 279 Floodplain Management Page 8 "Levee" means a man -made structure, usually an earthen embankment, designed and constructed in accordance with sound engineering practices to contain, control or divert the flow of water so as to provide protection from temporary flooding. "Levee system" means a flood protection system which consists of a levee, or levees, and associated structures, such as closure and drainage devices, which are constructed and operated in accord with sound engineering practices. "Lowest floor" means the lowest floor of the lowest enclosed area, including basement (see "Basement" definition). 1. An unfinished or flood resistant enclosure below the lowest floor that is usable solely for parking of vehicles, building access or storage in an area other than a basement area, is not considered a building's lowest floor provided it conforms to applicable non - elevation design requirements, including, but not limited to: The wet floodproofing standard in Section 15.24.160.C3. The anchoring standards in Section 15.24.160.A. The construction materials and methods standards in Section 15.24.160.B. The standards for utilities in Section 15.24.170. 2. For residential structures, all subgrade- enclosed areas are prohibited as they are considered to be basements (see "Basement" definition). This prohibition includes below -grade garages and storage areas. "Manufactured home" means a structure, transportable in one or more sections, which is built on a permanent chassis and is designed for use with or without a permanent foundation when attached to the required utilities. The term "manufactured home" does not include a "recreational vehicle ". "Manufactured home park or subdivision" means a parcel (or contiguous parcels) of land divided into two or more manufactured home lots for rent or sale. "Market Value" shall be determined by estimating the cost to replace the structure in new condition and adjusting that cost figure by the amount of depreciation that has accrued since the structure was constructed. The cost of replacement of the structure shall be based on a square foot cost factor determined by reference to a building cost estimating guide recognized by the building construction industry. The amount of depreciation shall be determined by taking into account the age and physical deterioration of the structure and functional obsolescence as approved by the Floodplain Administrator, but shall not include economic or other forms of external obsolescence. Use of replacement costs or accrued depreciation factors different from Ordinance No. 279 Floodplain Management Page 9 those contained in recognized building cost estimating guides may be considered only if such factors are included in a report prepared by an independent professional appraiser and supported by a written explanation of the differences. "Mean sea level" means, for purposes of the National Flood Insurance Program, the National Geodetic Vertical Datum (NGVD) of 1929 or other datum, to which base flood elevations shown on a community's Flood Insurance Rate Map are referenced. "New construction ", for floodplain management purposes, means structures for which the "start of construction" commenced on or after the effective date of floodplain management regulations adopted by this community, and includes any subsequent improvements to such structures. "New manufactured home park or subdivision" means a manufactured home park or subdivision for which the construction of facilities for servicing the lots on which the manufactured homes are to be affixed (including at a minimum, the installation of utilities, the construction of streets, and either final site grading or the pouring of concrete pads) is completed on or after the effective date of floodplain management regulations adopted by this community. "Obstruction" includes, but is not limited to, any dam, wall, wharf, embankment, levee, dike, pile, abutment, protection, excavation, channelization, bridge, conduit, culvert, building, wire, fence, rock, gravel, refuse, fill, structure, vegetation or other material in, along, across or projecting into any watercourse which may alter, impede, retard or change the direction and /or velocity of the flow of water, or due to its location, its propensity to snare or collect debris carried by the flow of water, or its likelihood of being carried downstream. "One- hundred -year flood" or "100 -year flood" - see "Base flood." "Public safety and nuisance" as related to Section 15.24.240, "Conditions for Variances ", Variances, of this ordinance means that the granting of a variance must not result in anything which is injurious to safety or health of an entire community or neighborhood, or any considerable number of persons, or unlawfully obstructs the free passage or use, in the customary manner, of any navigable lake, or river, bay, stream, canal, or basin. "Recreational vehicle" means a vehicle, which is: 1. Built on a single chassis; 2. 400 square feet or less when measured at the largest horizontal projection; Ordinance No. 279 Floodplain Management Page 10 3. Designed to be self - propelled or permanently towable by a light -duty truck; and 4. Designed primarily not for use as a permanent dwelling but as temporary living quarters for recreational, camping, travel, or seasonal use. "Regulatory floodway" means the channel of a river or other watercourse and the adjacent land areas that must be reserved in order to discharge the base flood without cumulatively increasing the water surface elevation more than one foot. "Remedy a violation" means to bring the structure or other development into compliance with State or local floodplain management regulations, or, if this is not possible, to reduce the impacts of its noncompliance. Ways that impacts may be reduced include protecting the structure or other affected development from flood damages, implementing the enforcement provisions of the ordinance or otherwise deterring future similar violations, or reducing State or Federal financial exposure with regard to the structure or other development. "Riverine" means relating to, formed by, or resembling a river (including tributaries), stream, brook, etc. "Sheet flow area" - see "Area of shallow flooding ". "Special flood hazard area (SFHA)" means an area in the floodplain subject to a 1 percent or greater chance of flooding in any given year. It is shown on an FHBM or FIRM as Zone A, A0, Al -A30, AE, A99 or AH. "Start of construction" includes substantial improvement and other proposed new development and means the date the building permit was issued, provided the actual start of construction, repair, reconstruction, rehabilitation, addition, placement, or other improvement was within 180 days from the date of the permit. The actual start means either the first placement of permanent construction of a structure on a site, such as the pouring of slab or footings, the installation of piles, the construction of columns, or any work beyond the stage of excavation; or the placement of a manufactured home on a foundation. Permanent construction does not include land preparation, such as clearing, grading, and filling; nor does it include the installation of streets and /or walkways; nor does it include excavation for a basement, footings, piers, or foundations or the erection of temporary forms; nor does it include the installation on the property of accessory buildings, such as garages or sheds not occupied as dwelling units or not part of the main structure. For a substantial improvement, the actual start of construction means the first alteration of any wall, ceiling, floor, or other structural part of a building, Ordinance No. 279 Floodplain Management Page 11 whether or not that alteration affects the external dimensions of the building. "Structure" means a walled and roofed building that is principally above ground; this includes a gas or liquid storage tank or a manufactured home. "Substantial damage" means damage of any origin sustained by a structure whereby the cost of restoring the structure to its before damaged condition would equal or exceed 50 percent of the market value of the structure before the damage occurred. "Substantial improvement" means any reconstruction, rehabilitation, addition, or other proposed new development of a structure, the cost of which equals or exceeds 50 percent of the market value of the structure before the "start of construction" of the improvement. This term includes structures that have incurred "substantial damage ", regardless of the actual repair work performed. The term does not, however, include either: 1. Any project for improvement of a structure to correct existing violations or state or local health, sanitary, or safety code specifications which have been identified by the local code enforcement official and which are the minimum necessary to assure safe living conditions, or 2. Any alteration of a "historic structure," provided that the alteration will not preclude the structure's continued designation as a "historic structure." "Variance" means a grant of relief from the requirements of this ordinance, which permits construction in a manner that would otherwise be prohibited by this ordinance. "Violation" means the failure of a structure or other development to be fully compliant with this ordinance. A structure or other development without the elevation certificate, other certifications, or other evidence of compliance required in this ordinance is presumed to be in violation until such time as that documentation is provided. "Water surface elevation" means the height, in relation to the National Geodetic Vertical Datum (NGVD) of 1929, (or other datum, where specified) of floods of various magnitudes and frequencies in the floodplains of coastal or riverine areas. "Watercourse" means a lake, river, creek, stream, wash, arroyo, channel or other topographic feature on or over which waters flow at least periodically. Watercourse includes specifically designated areas in which substantial flood damage may occur. Ordinance No. 279 Floodplain Management Page 12 Article III. General provisions. Section 15.24.060 Lands to which this ordinance applies. This ordinance shall apply to all areas of special flood hazards within the jurisdiction of City of Moorpark. Section 15.24.070 Basis for establishing the areas of special flood hazard. The areas of special flood hazard identified by the Federal Insurance Administration (FIA) of the Federal Emergency Management Agency (FEMA) in the Flood Insurance Study (FIS) dated September 26, 1984, and all subsequent amendments and /or revisions thereto, and accompanying Flood Insurance Rate Maps (FIRMS) and Flood Boundary and Floodway Maps (FBFMs), dated September 29, 1986, and all subsequent amendments and /or revisions thereto, are hereby adopted by reference and declared to be a part of this ordinance. This FIS and attendant mapping is the minimum area of applicability of this ordinance and may be supplemented by studies for other areas which allow implementation of this ordinance and which are recommended to the City Council by the Floodplain Administrator. The study, FIRMs and FBFMs are on file at the office of the City Engineer, City Hall, 799 Moorpark Avenue, Moorpark, California 93021. Section 15.24.080 Compliance. No structure or land shall hereafter be constructed, located, extended, converted, or altered without full compliance with the terms of this ordinance and other applicable regulations. Violation of the requirements (including violations of conditions and safeguards established in connection with conditions) shall constitute a misdemeanor. Nothing herein shall prevent the City Council from taking such lawful action as is necessary to prevent or remedy any violation. Section 15.24.090 Abrogation and greater restrictions. This ordinance is not intended to repeal, abrogate, or impair any existing easements, covenants, or deed restrictions. However, where this ordinance and another ordinance, easement, covenant, or deed restriction conflict or overlap, whichever imposes the more stringent restrictions shall prevail. Section 15.24.100 Interpretation of provisions. In the interpretation and application of this ordinance, all provisions shall be: A. Considered as minimum requirements; Ordinance No. 279 Floodplain Management Page 13 B. Liberally construed in favor of the governing body; and C. Deemed to neither limit nor repeal any other powers granted under state statutes. Section 15.24.110 Warning and disclaimer of liability. The degree of flood protection required by this ordinance is considered reasonable for regulatory purposes and is based on scientific and engineering considerations. Larger floods can and will occur on rare occasions. Flood heights may be increased by man -made or natural causes. This ordinance does not imply that land outside the areas of special flood hazards or uses permitted within such areas will be free from flooding or flood damages. This ordinance shall not create liability on the part of City Council, any officer or employee thereof, the State of California, or the Federal Insurance Administration, Federal Emergency Management Agency, for any flood damages that result from mere compliance with this ordinance or any administrative decision lawfully made hereunder. Property owners within floodplain areas shall not rely on the terms of this ordinance or any City review or approval of development as any guarantee or warranty against damage from flooding. Article IV. Administration Section 15.24.120 Development permits. A development permit shall be obtained before any construction or other development begins within any area of special flood hazard established in Section 15.24.070. Application for a development permit shall be made on forms furnished by the Floodplain Administrator and may include, but not be limited to: plans in duplicate drawn to scale showing the nature, location, dimensions, and elevation of the area in question; existing or proposed structures, fill, storage of materials, drainage facilities; and the location of the foregoing. Specifically, the following information is required: A. Site plan, including but not limited to: for all proposed structures, spot ground elevations at building corners and 20 -foot or smaller intervals along the foundation footprint, or one foot contour elevations throughout the building site; and proposed locations of water supply, sanitary sewer, and utilities; and if available, the base flood elevation from the Flood Insurance Study and /or Flood Insurance Rate Map; and if applicable, the location of the regulatory floodway; and Ordinance No. 279 Floodplain Management Page 14 B. Foundation design detail, including but not limited to: proposed elevation in relation to mean sea level, of the lowest floor (including basement) of all structures; and for a crawl - space foundation, location and total net area of foundation openings as required in Section 15.24.160.0.3 of this ordinance and FEMA Technical Bulletins 1 -93 and 7 -93; and for foundations placed on fill, the location and height of fill, and compaction requirements (compacted to 95 percent using the Standard Proctor Test method); and C. Proposed elevation in relation to mean sea level to which any nonresidential structure will be floodproofed, as required in Section 15.24.160 C.2 of this ordinance and FEMA Technical Bulletin TB 3 -93; and D. All appropriate certifications listed in Section 15.24.140.D of this ordinance; and E. Description of the extent to which any watercourse will be altered or relocated as a result of proposed development. Section 15.24.130 Designation of the administrator. The City Engineer is hereby appointed as Floodplain Administrator and shall administer, implement, and enforce this ordinance in accord with its provisions. Section 15.24.140 Duties and responsibilities of the administrator. The duties and responsibilities of the Floodplain Administrator shall include, but not be limited to the following: A. Permit Review. Review all development permits to determine that: 1. Permit requirements of this ordinance have been satisfied, 2. All other required state and federal permits have been obtained, 3. The site is reasonably safe from flooding, and 4. The proposed development does not adversely affect the carrying capacity of areas where base flood elevations have been determined but a floodway has not been designated. For purposes of this ordinance, "adversely affects" means that the cumulative effect of the proposed development when combined with all other existing and anticipated development will increase the water surface elevation of the base flood more than one foot at any point. t✓ v' v ,v ..r Ordinance No. 279 Floodplain Management Page 15 B. Review, Use and Development of Other Base Flood Data: 1. When base flood elevation data has not been provided in accordance with Section 3.2, the Floodplain Administrator shall obtain, review, and reasonably utilize any base flood elevation and floodway data available from a federal or state agency, or other source, in order to administer Sections 15.24.160 through 15.24.210. Any such information shall be submitted to the City Council for adoption; or 2.f no base flood elevation data is available from a federal or state agency or other source, then a base flood elevation shall be obtained using one of two methods from the FEMA publication "Managing Floodplain Development in Approximate Zone A Areas - A Guide for Obtaining and Developing Base (100 - year) Flood Elevations" dated July 1995 in order to administer Sections 15.24.160 through 15.24.210: a. Simplified method: i. 100 year or base flood discharge shall be obtained using the appropriate regression equation found in a U.S. Geological Survey publication, or the discharge- drainage area method; and ii. Base flood elevation shall be obtained using the Quick -2 computer program developed by FEMA; or b. Detailed method: i. 100 year or base flood discharge shall be obtained using the U.S. Army Corps of Engineers' HEC -HMS computer program; and ii. Base flood elevation shall be obtained using the U.S. Army Corps of Engineers' HEC -RAS computer program. C. Notification of Other Agencies. In alteration or relocation of a watercourse: 1. Notify adjacent communities and the California Department of Water Resources before alteration or relocation; 2. Submit evidence of such notification to the Federal Insurance Administration, Federal Emergency Management Agency; and 3. Assure that the flood carrying capacity within the altered or relocated portion of said watercourse is maintained. D. Documentation of Floodplain Development. Obtain and maintain for public inspection and make available, as needed, all of the following: 1. Certification required by Section 15.24.160.0.1 and 15.24.190 (lowest floor elevations). Ordinance No. 279 Floodplain Management Page 16 2. Certification required by Section 15.24.160.0.2 (elevation or floodproofing of nonresidential structures). 3. Certification required by Sections 15.24.160.0.3 (wet floodproofing standard). 4. Certification of elevation required by Section 15.24.180.B (subdivision standards. 5. Certification required by Section 15.24.210.A (floodway encroachments. E. Map Determinations. Make interpretations where needed, as to the exact location of the boundaries of the areas of special flood hazard. Where there appears to be a conflict between a mapped boundary and actual field conditions, grade and base flood elevations shall be used to determine the boundaries of the special flood hazard area. The person contesting the location of the boundary shall be given a reasonable opportunity to appeal the interpretation as provided in sections 15.24.230 through 15.24.240. F. Remedial Action. Take action to remedy violations of this ordinance as specified in Section 15.24.080. Section 15.24.150 Appeals of Floodplain Administrator Decisions. The City Council of City of Moorpark shall hear and decide appeals when it is alleged there is an error in any requirement, decision, or determination made by the Floodplain Administrator in the enforcement or administration of this ordinance pursuant to the provisions of chapter 2.04 of the Moorpark Municipal Code. Article V. Provisions for Flood Hazard Reduction Section 15.24.160 Standards of construction. In all areas of special flood hazards the following standards are required: A. Anchoring 1. All new construction and substantial improvements shall be adequately anchored to prevent flotation, collapse or lateral movement of the structure resulting from hydrodynamic and hydrostatic loads, including the effects of buoyancy. 2. All manufactured homes shall meet the anchoring standards of Section 15.24.200. B. Construction materials and methods. All new construction and substantial improvement shall be constructed: Ordinance No. 279 Floodplain Management Page 17 1. With flood resistant materials as specified in FEMA Technical Bulletin TB 2 -93, and utility equipment resistant to flood damage; 2. Using methods and practices that minimize flood damage; 3. With electrical, heating, ventilation, plumbing and air conditioning equipment and other service facilities that are designed and /or located so as to prevent water from entering or accumulating within the components during conditions of flooding; and if 4. Within Zones AH or A0, so that there are adequate drainage paths around structures on slopes to guide floodwaters around and away from proposed structures. C. Elevation and floodproofing. (See Section 15.25.050 definitions for "basement," "lowest floor," "new construction," "substantial damage" and "substantial improvement ".) 1. Residential construction, new or substantial improvement, shall have the lowest floor, including basement: a. In an AO zone, elevated above the highest adjacent grade to a height equal to or exceeding the depth number specified in feet on the FIRM, or elevated at least two feet above the highest adjacent grade if no depth number is specified. In AO zones without velocity the lowest floor shall be elevated above the highest adjacent grade to a height exceeding the depth number specified in feet on the FIRM by at least two feet, or elevated at least four feet above the highest adjacent grade if no depth number is specified.) b. In an A zone, elevated to at least two feet above the base flood elevation; said base flood elevation shall be determined by one of the methods in Section 15.24.140.B of this ordinance. c. In all other Zones, elevated to at least two feet above the base flood elevation. Upon the completion of the structure, the elevation of the lowest floor including basement shall be certified by a registered professional engineer or surveyor, and verified by the building official to be properly elevated. Such certification and verification shall be provided to the Floodplain Administrator. 2. Nonresidential construction, new or substantial improvement, shall either be elevated to conform with Section 15.24.160.0.1 or together with attendant utility and sanitary facilities: Ordinance No. 279 Floodplain Management Page 18 a. Be floodproofed below the elevation recommended under Section 15.24.160.C.1 so that the structure is watertight with walls substantially impermeable to the passage of water; b. Have structural components capable of resisting hydrostatic and hydrodynamic loads and effects of buoyancy; and C. Be certified by a registered professional engineer or architect that the standards of this section (15.24.160.0.2) are satisfied. Such certification shall be provided to the Floodplain Administrator. 3. All new construction and substantial improvement with fully enclosed areas below the lowest floor (excluding basements) that are usable solely for parking of vehicles, building access or storage, and which are subject to flooding, shall be designed to automatically equalize hydrostatic flood forces on exterior walls by allowing for the entry and exit of floodwater. Designs for meeting this requirement shall follow the guidelines in FEMA Technical Bulletins TB 1 -93 and TB 7 -93, and must exceed the following minimum criteria: a. Have a minimum of two openings having a total net area of not less than one square inch for every square foot of enclosed area subject to flooding. The bottom of all openings shall be no higher than one foot above grade. Openings may be equipped with screens, louvers, valves or other coverings or devices provided that they permit the automatic entry and exit of floodwater; or b. Be certified by a registered professional engineer or architect. 4. Manufactured homes shall also meet the standards in Section 15.24.190. Section 15.24.170 Standards for utilities. A. All new and replacement water supply and sanitary sewage systems shall be designed to minimize or eliminate: 1. Infiltration of flood waters into the systems, and 2. Discharge from the systems into flood waters. B. On -site waste disposal systems shall be located to avoid impairment to them, or contamination from them during flooding. Section 15.24.180 Standards for subdivisions. A. All preliminary subdivision proposals shall identify the special flood hazard area and the elevation of the base flood. .r r.. =w " v ry Ordinance No. 279 Floodplain Management Page 19 B. All subdivision plans will provide the elevation of proposed structure (s) and pad(s). If the site is filled above the base flood elevation, the lowest floor and pad elevations shall be certified by a registered professional engineer or surveyor and provided to the Floodplain Administrator. C. All subdivision proposals shall be consistent with the need to minimize flood damage. D. All subdivision proposals shall have public utilities and facilities such as sewer, gas, electrical and water systems located and constructed to minimize flood damage. E. All subdivisions shall provide adequate drainage to reduce exposure to flood hazards. Section 15.24.190 Standards for manufactured homes. A. All manufactured homes that are placed or substantially improved, within Zones Al -30, AH, and AE on the community's Flood Insurance Rate Map, on sites located: 1. Outside of a manufactured home park or subdivision, 2. In a new manufactured home park or subdivision, 3. In an expansion to an existing manufactured home park or subdivision, 4. In an existing manufactured home park or subdivision on a site upon which a manufactured home has incurred "substantial damage" as the result of a flood, shall be elevated on a permanent foundation such that the lowest floor of the manufactured home is elevated two feet above the base flood elevation and be securely fastened to an adequately anchored foundation system to resist flotation, collapse, and lateral movement. B. All manufactured homes to be placed or substantially improved on sites in an existing manufactured home park or subdivision within Zones Al -30, AH and AE on the community's Flood Insurance Rate Map that are not subject to the provisions of paragraph 15.24.190.A will be securely fastened to an adequately anchored foundation system to resist flotation, collapse, and lateral movement, and be elevated so that either the. 1. Lowest floor of the manufactured home is at two feet above the base flood elevation, or 2. Manufactured home chassis is supported by reinforced piers or other foundation elements of at least equivalent strength that are no less than 36 inches in height above grade and above the base flood elevation. 3. Upon the completion of the structure, the elevation of the lowest floor including basement shall be certified by a Cr, P% •,, e. 11% .•W -d41 Ordinance No. 279 Floodplain Management Page 20 registered professional engineer or surveyor, and verified by the community building inspector to be properly elevated. Such certification and verification shall be provided to the Floodplain Administrator. Section 15.24.200 Standards for recreational vehicles. A. All recreational vehicles placed on sites within Zones Al -30, AH, and AE on the community's Flood Insurance Rate Map will either: 1. Be on the site for fewer than 180 consecutive days, and be fully licensed and ready for highway use - a recreational vehicle is ready for highway use if it is on its wheels or jacking system, is attached to the site only by quick disconnect type utilities and security devices, and has no permanently attached additions, or 2. Meet the permit requirements of Section 15.24.130 through 15.24.150 of this ordinance and the elevation and anchoring requirements for manufactured homes in Section 15.24.190.A. Section 15.24.210 Floodways. Located within areas of special flood hazard established in Section 15.24.070 are areas designated as floodways. Since the floodway is an extremely hazardous area due to the velocity of floodwaters, which carry debris, potential projectiles, and erosion potential, the following provisions apply: A. Prohibit encroachments, including fill, new construction, substantial improvement, and other new development unless certification by a registered professional engineer is provided demonstrating that encroachments shall not result in any increase in [the base] flood elevation during the occurrence of the base flood discharge. B. If Section 15.24.220.A is satisfied, all new construction, substantial improvement, and other proposed new development shall comply with all other applicable flood hazard reduction provisions of Section 15.24.170 through 15.24.220. Article VI. Variances Section 15.24.220 Nature of variances. The variance criteria set forth in this section of the ordinance are based on the general principle of zoning law that variances pertain to a piece of property and are not personal in nature. A variance may be granted for a parcel of property with physical characteristics so unusual that complying with the requirements of this ordinance would create an exceptional Ordinance No. 279 Floodplain Management Page 21 hardship to the applicant or the surrounding property owners. The characteristics must be unique to the property and not be shared by adjacent parcels. The unique characteristic must pertain to the land itself, not to the structure, its inhabitants, or the property owners. It is the duty of the City to help protect its citizens from flooding. This need is so compelling and the implications of the cost of insuring a structure built below flood level are so serious that variances from the flood elevation or from other requirements in the flood ordinance are quite rare. The long- term goal of preventing and reducing flood loss and damage can only be met if variances are strictly limited. Therefore, the variance guidelines provided in this ordinance are more detailed and contain multiple provisions that must be met before a variance can be properly granted. The criteria are designed to screen out those situations in which alternatives other than a variance are more appropriate. Section 15.24.230 Variance process. A. Variances shall be processed in accordance with Chapter 17.44 "Entitlement- Process and Procedures" of the Municipal Code. The substance of all variances shall be in compliance with all FEMA requirements. 1. Filing shall be in accordance with Section 17.44.040 of the Municipal Code. 2. Noticing and Hearing shall be in accordance with Section 17.44.050 of the Municipal Code. 3. Entitlements shall be in accordance with Section 17.44.030 of the Municipal Code. B. In determining approval or denial of requests for variances, the City Council shall consider all technical evaluations, all relevant factors, standards specified in other sections of this ordinance, and each of the following: 1. Danger that materials may be swept onto other lands to the injury of others. 2. Danger of life and property due to flooding or erosion damage. 3. Susceptibility of the proposed facility and its contents to flood damage and the effect of such damage on the existing individual owner and future owners of the property. 4. Importance of the services provided by the proposed facility to the community. 5. Necessity to the facility of a waterfront location, where applicable. Ordinance No. 279 Floodplain Management Page 22 6. Availability of alternative locations for the proposed use that are not subject to flooding or erosion damage. 7. Compatibility of the proposed use with existing and anticipated development. 8. Relationship of the proposed use to the comprehensive plan and floodplain management program for that area. 9. Safety of access to the property in time of flood for ordinary and emergency vehicles. 10. Expected heights, velocity, duration, rate of rise, and sediment transport of the floodwaters expected at the site. 11. Costs of providing governmental services during and after flood conditions, including maintenance and repair of public utilities and facilities such as sewer, gas, electrical, and water system, and streets and bridges. C. Any applicant to whom a variance is granted shall be given written notice over the signature of the Floodplain Administrator that: 1. The issuance of a variance to construct a structure below the base flood level will result in increased premium rates for flood insurance in accordance with Federal law; 2. Such construction below the base flood level increases risks to life and property; and 3. A copy of the notice shall be recorded by the Floodplain Administrator in the Office of the Ventura County Recorder and shall be recorded in a manner so that it appears in the chain of title of the affected parcel of land. A copy of the recorded notice shall be submitted to the Federal Insurance Administration, Federal Emergency Management Agency. D. The Floodplain Administrator will maintain a record of all variance actions, including justification for their issuance, and report such variances issued in its biennial report submitted to the Federal Insurance Administration, Federal Emergency Management Agency. Section 15.24.240 Conditions for variances. A. Generally, variances may be issued for new construction, substantial improvement, and other proposed new development to be erected on a lot of one -half acre or less in size contiguous to and surrounded by lots with existing structures constructed below the base flood level, providing that the procedures of Sections 15.24.120 through 15.24.210 of this ordinance have been fully considered. As the lot size increases beyond one -half acre, the technical justification required for issuing the variance increases. L. V y �'Oypuy�j Ordinance No. 279 Floodplain Management Page 23 B. Variances may be issued for the repair or rehabilitation of "historic structures" as defined in Section 15.24.050 of this ordinance upon a determination that the proposed repair or rehabilitation will not preclude the structure's continued designation as an historic structure and the variance is the minimum necessary to preserve the historic character and design of the structure. C. Variances shall not be issued within any mapped regulatory floodway if any increase in flood levels during the base flood discharge would result. D. Variances shall only be issued upon a determination that the variance is the "minimum necessary" considering the flood hazard, to afford relief. "Minimum necessary" means to afford relief with a minimum of deviation from the requirements of this ordinance. For example, in the case of variances to an elevation requirement, this means the City Council need not grant permission for the applicant to build at grade, or even to whatever elevation the applicant proposes, but only to that elevation which the City Council believes will both provide relief and preserve the integrity of the local ordinance. E. Variances shall only be issued upon a: 1. Showing of good and sufficient cause; 2. Determination that failure to grant the variance would result in exceptional "hardship" (as defined in Section 15.24.050 of this ordinance) to the applicant; and 3. Determination that the granting of a variance will not result in increased flood heights, additional threats to public safety, or extraordinary public expense, create a nuisance (as defined in Section 15.24.050 - see "Public safety or nuisance ") , cause fraud or victimization (as defined in Section 15.24.050) of the public, or conflict with existing local laws or ordinances. F. Variances may be issued for new construction, substantial improvement, and other proposed new development necessary for the conduct of a functionally dependent use provided that the provisions of Sections 15.24.240.A through 15.24.240.E are satisfied and that the structure or other development is protected by methods that minimize flood damages during the base flood and does not result in additional threats to public safety and does not create a public nuisance. G. Upon consideration of the factors of Sections 15.24.220 and 15.24.230 and the purposes of this chapter, the City Council may attach such conditions to the granting of variances as it deems necessary to further the purposes of this ordinance. v v rrw•.e • Ordinance No. 279 Floodplain Management Page 24 SECTION 2. Severability. This ordinance and the various parts thereof are hereby declared severable. If any section, subsection, sentence, clause, phrase, part or portion of this Ordinance is for any reason held to be invalid or unconstitutional by any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, part or portion thereof, irrespective of the fact that any one or more section, subsections, sentences, clauses, phrases, parts or portions be declared invalid or unconstitutional. SECTION 3. Date effective. This Ordinance shall become effective thirty (30) days after its passage and adoption. SECTION 4. Publication. The City Clerk shall certify to the passage and adoption of this ordinance; shall enter the same in the book of original ordinances of said City; shall make a minute of the passage and adoption thereof in the records of the proceedings of the City Council at which the same is passed and adopted; and shall, within fifteen (15) days after the passage and adoption thereof, cause the same to be published once in the Moorpark Star a newspaper of general circulation, as defined in Section 6008 of the Government Code, for the City of Moorpark, and which is hereby designated for that purpose. PASSED AND ADOPTED this day of , 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Cvv"a.0 -0 i