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AG RPTS 2002 1218 CC REG
Resolution No. 2002 -2038 Ordinance No. 291 CITY COUNCIL REGULAR MEETING AGENDA WEDNESDAY, DECEMBER 18, 2002 6:30 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. PROCLAMATIONS AND COMMENDATIONS: A. City Manager's Monthly Report. 5. PUBLIC COMMENT: (AT THIS POINT IN THE MEETING, THE COUNCIL WILL CONVENE THE REGULAR REDEVELOPMENT AGENCY MEETING, UNLESS CANCELED.) ------------------------------------------------------------------------------------------------- Any member of the public may address the Council during the Public Comments portion of the Agenda, unless it is a Public Hearing or a Presentation /Action /Discussion item. Speakers who wish to address the Council concerning a Public Hearing or Presentations /Action /Discussion item must do so during the Public Hearing or Presentations /Action /Discussion portion of the Agenda for that item. Speaker cards must be received by the City Clerk for Public Comment prior to the beginning of the Public Comments portion of the meeting and for Presentation /Action /Discussion items prior to the beginning of the first item of the Presentation /Action /Discussion portion of the Agenda. Speaker Cards for a Public Hearing must be received prior to the beginning of the Public Hearing. A limitation of three minutes shall be imposed upon each Public Comment and Presentation /Action /Discussion item speaker. A limitation of three to five minutes shall be imposed upon each Public Hearing item speaker. Written Statement Cards may be submitted in lieu of speaking orally for open Public Hearings and Presentation /Action /Discussion items. Copies of each item of business on the agenda are on file in the office of the City Clerk and are available for public review. Any questions concerning any agenda item may be directed to the City Clerk at 517 -6223. Regular City Council Meeting Agenda December 18, 2002 Page 2 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: (Pursuant to Council Rules of Procedure Section 2. 8, Items to be withdrawn from the Consent Calendar shall be identified at this time.) 7. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: 8. PUBLIC HEARINGS: A. Consider Industrial Planned Development Permit No. 2000 -10, a Request to Construct an Approximately 113,994 Square Foot Mini - Warehouse /Office Building on a 112,184 Square Foot Parcel Located at 875 Los Angeles Avenue, at the Northwest Corner Of Los Angeles Avenue and Goldman Avenue, on the Application of Asadurian Investments. (Continued from October 18, 2002, with public hearing open.) Staff Recommendation: Continue the item, public hearing open, to January 15, 2003. (Staff: Barry Hogan) B. Consider Industrial Planned Development Permit No. 2001 -01, a Request for a 6,833 Square Foot Contractor's Repair Building and a 2,194 Square Foot Accessory Office Building on a 67,833 Square Foot (1.56 Acre) Parcel Located at 13840 E. Los Angeles Avenue, on the Application of Sharma Construction, Inc. Staff Recommendation: 1) Open the public hearing, accept public testimony, and close the public hearing; and 2) Adopt Resolution No. 2002 - approving Industrial Planned Development 2001 -01 subject to Conditions of Approval. (Staff: Barry Hogan) 9. PRESENTATION /ACTION /DISCUSSION: A. Consider Status Report on County of Ventura Open Space District Advisory Committee (OSDAC) and Recommendation on Open Space District Project Category Definitions and Priority for Land Acquisition. Staff Recommendation: Direct staff to prepare a letter to the OSDAC, including a recommendation on Open Space District project category definitions and priority for land acquisition, as discussed in the agenda report. (Staff: Deborah Traffenstedt) Regular City Council Meeting Agenda December 18, 2002 Page 3 9. PRESENTATION /ACTION /DISCUSSION: (Continued) B. Consider Resolution Amending the Fiscal Year 02/03 Budget to Revise the Budget for Project 8049: A Consultant Study to Investigate the Feasibility and Cost Related to the Possible Establishment of a Prohibition or Restriction of Non -Local Truck Traffic on Route 118 Between the Route 23 Freeway and Route 232 (Vineyard Avenue). Staff Recommendation: Adopt Resolution No. 2002- revising the appropriation and budget for the subject consultant services. (Staff: Ken Gilbert) ROLL CALL VOTE REQUIRED C. Consider Report on Three Slope Failures in Mountain Meadows. Staff Recommendation: Direct staff as deemed appropriate. (Staff: Walter Brown) 10. CONSENT CALENDAR: A. Consider Approval of Minutes of Regular Meeting of November 7, 2001. Consider Approval of Minutes of Special Meeting of December 4, 2002. Staff Recommendation: Approve the minutes. B. Consider Approval of Warrant Register for Fiscal Year 2002 -2003 - December 18, 2002. Manual Warrants 111320 - 111326 & $ 34,181.60 Voided Warrant None $ 0.00 Payroll Liability 111312 - 111319 $ 12,800.33 Warrants Regular Warrants 111327 - 111414 & $ 20,212.95 111415 - 111435 $ 488,457.58 Staff Recommendation: Approve the warrant register. Regular City Council Meeting Agenda December 18, 2002 Page 4 10. CONSENT CALENDAR: (Continued) C. Consider Adopting Revised City Council Policies Resolution and Rescinding Resolution No. 2001 -1926. (Continued from December 4, 2002, meeting.) Staff Recommendation: Adopt Resolution No. 2002 - (Staff: Deborah Traffenstedt) D. Consider Resolution Amending the Salary Plan for Competitive Service, Non - Competitive Service, and Hourly Employees and Rescinding Resolution No. 2002- 1992; and Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 2001 -1883. Staff Recommendation: Adopt Salary Plan Resolution No. 2002- and adopt Classification Plan Resolution No. 2002- (Staff: Deborah Traffenstedt) E. Consider Adoption of Resolution Amending the FY 2002/2003 Budget by Appropriating Older Americans Act (OAA) Grant Funds for Senior Center Lifeline Devices. Staff Recommendation: Adopt Resolution No. 2002 - (Staff: John Hartnett) ROLL CALL VOTE REQUIRED F. Consider Adoption of Resolution F 2002/2003 Budget by Appropriating Installation of Two Bocce Ball Courts Park. Staff Recommendation: Adopt 2002- (Staff: John Hartnett) REQUIRED .mending the FY Funds for the at Tierra Rejada Resolution No. ROLL CALL VOTE G. Consider the Report Titled "Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2001/2002" and Receive and File Said Report. Staff Recommendation: Receive and file the report. (Staff: Johnny Ea) Regular City Council Meeting Agenda December 18, 2002 Page 5 10. CONSENT CALENDAR: (Continued) H. Consider the Selection of the Architect for the Corporation Yard Project. Staff Recommendation: 1) Approve selection of Martinez Architects to provide design services of the Corporate Yard project; 2) Adopt Resolution No. 2002- amending the Budget for this project; and 3) Authorize the City Manager to sign the contract agreement for these services, subject to final language approval by the City Manager and the City Attorney. (Staff: Ken Gilbert) ROLL CALL VOTE REQUIRED I. Consider Bond Reduction for American Stores Properties Mountain Meadows Plaza Project, Located at Tierra Rejada Road and Mountain Meadows Drive. Staff Recommendation: Authorize the City Clerk to exonerate surety #222551, #222552, #5801853, #5801854, #5801855, #5801856, #1616237, and #5862413, and as outlined in the staff report. (Staff: Walter Brown) J. Consider Deed for Easement of Poindexter Park for Tract 5161, Cabrillo Economic Development Corporation. Staff Recommendation: Authorize the Mayor to execute and the City Clerk to Record in the office of the Ventura County Recorder the easement quitclaim deed and the attachments. (Staff: Walter Brown) K. Consider Grant Deed of Easement for Landscaping and Retaining Wall for Tract 5161, Cabrillo Economic Development Corporation. Staff Recommendation: Approve the acceptance of the Easement and authorize the City Clerk to prepare, sign and record an acceptance certificate for the Grant Deed of Easement and to Record the Easement Grant Deed and the attachments in the office of the Ventura County Recorder. (Staff: Walter Brown) 11. ORDINANCES: 12. CLOSED SESSION: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Subdivision (b) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) Regular City Council Meeting Agenda December 18, 2002 Page 6 12. CLOSED SESSION: (Continued) B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be discussed - 4) C. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Assistant City Manager, Assistant to City Manager /City Clerk, City Manager, City Attorney, City Engineer, Chief of Police, Administrative Services Director, Community Development Director, Community Services Director, and Public Works Director. 13. ADJOURNMENT: ----------------------------------------------------------------------------- In compliance with the Americans with Disabilities Act, if you need assistance to participate in this meeting, please contact the City Clerk's Department at (805) 517 -6223. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting (28 CFR 35.102- 35.104; ADA Title II). ITEM 9 • A /a _/J- o.g MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Barry K. Hogan, Community Development Direct Prepared By: Paul Porter, Principal Planner( DATE: December 6, 2002 (CC Meeting of 12/18/02) SUBJECT: Consider Industrial Planned Development Permit No. 2000- 10, a Request to Construct an Approximately 113,994 Square Foot Mini- Warehouse /Office Building on a 112,184 Square Foot Parcel Located at 875 Los Angeles Avenue, at the Northwest Corner Of Los Angeles Avenue and Goldman Avenue, on the Application of Asadurian Investments (Assessor Parcel No. 511 -0- 070 -55). DISCUSSION This project was originally heard by the City Council on August 21, 2002, at which time the Council appointed an Ad Hoc Committee, consisting of Councilmembers Millhouse and Wozniak, to negotiate a Development Agreement and to review remaining circulation and architectural issues, and continued to October 16, 2002, and then to an Adjourned meeting on October 17, 2002. On October 17, 2002, the matter was again continued to December 18, 2002, to allow additional time for the applicant and Ad Hoc Committee to meet. The applicant recently submitted new information; however, since Councilmember Wozniak did not seek re- election, a new Ad Hoc Committee member, Councilmember Parvin, has been appointed. Staff recommends that this item be continued to January 15, 2003, to allow the applicant and staff to meet with the reorganized Committee. STAFF RECOMMENDATION Continue the matter, public hearing open, to January 15, 2003. S: \Community Development \DEV PMTS \I P D \2000 \10 Asadurian \Staff Report \cc 021218.doc 000001 ITEM 9. B- ACT'O1: MOORPARK CITY COUNCIL a AGENDA REPORT TO: Honorable City Council FROM: Barry K. Hogan, Community Development Director Prepared By: Joseph F. Fiss, Principal Plann r DATE: December 4, 2002 (CC Meeting of 12/18/02) SUBJECT: Consider IPD No. 2001 -01, a Request for a 6,833 Square Foot Contractor's Repair Building and a 2,194 Accessory Office Building on a 67,833 Square Foot (1.56 Acre) Parcel Located at 13840 E. Los Angeles Avenue, on the Application of Sharma Construction, Inc. (Assessor Parcel No. 512 -0- 160 -055, 070, 730) BACKGROUND The applicant has filed a request to allow construction of an approximately 6,833 square foot contractor's repair building with a 1,200 square foot office area, and a detached 2,194 square foot accessory office building on a 67,833 square foot (1.56 acre) parcel located at 13840 E. Los Angeles Avenue. This application proposes an effective reuse of an under - utilized parcel of land. There has been a history of code enforcement violations at this location due to a series of non - permitted land uses that occurred when the property was under the control of previous owners. It has been the City's position that the current office building was illegally erected. Approval of Industrial Planned Development (IPD) No. 2001 -01 and implementation of the Conditions of Approval should rectify this problem. This proposal was introduced to the Planning Commission at its October 28, 2002, meeting. Staff outlined various issues of concern (Planning Commission 10/28/02 Agenda Report, CC Attachment 2). The Planning Commission requested clarification of several minor issues and the item was continued. At the Special Planning Commission meeting of November 4, 2002 (Planning Commission 11/04/02 Agenda Report, CC Attachment 3), the Commission approved Resolution No. PC- 2002 -435, recommending approval of the application, with revised conditions. The attached City Council Resolution reflects the revisions as recommended by the Planning Commission. 000002 Honorable City Council December 18, 2002 Page 2 DISCUSSION Section 17.44.030 of the Zoning Ordinance states that a Planned Development Permit is a permit based on a discretionary decision required prior to initiation of uses. City Council Resolution No. 95 -1135 allows for Planning Commission approval for proposals containing less than 20,000 square feet of gross floor area for all buildings involved. However, City Council approval is required for all new construction that is within 300 feet of a residential zone. This proposal is within 300 feet of a residential zone and therefore the Planning Commission is a recommending body in this approval process. At the October 28, 2002, and November 4, 2002, Planning Commission meetings three (3) main issues of concern were discussed: • Outdoor Storage and Loadi • Landscaping /Fencing along the Arroyo Simi • Code Compliance Outdoor Storage: The Commission was concerned about the type of outdoor storage, and in particular proposed above ground fuel tank and the means to "pump" the fuel. The tank and the pumping are proposed to be fully contained, low profile (less than 8 -feet in total height) and screened on three (3) sides by landscaping. A Special Condition of Approval was added for the recommended approval. Staff had also suggested that the loading area be converted to landscaping. The applicant requested that the area remain for loading. A special condition was added to limit the loading /parking of vehicles to a maximum of 48 hours. Landscapinq /Fencinq along the Arroyo Simi: The applicant has proposed tubular steel fencing along the southerly property line, citing a concern that a solid wall would screen trespassers and be a target for graffiti. Since no outdoor storage is proposed, the applicant is not required by Code to have a solid wall at this location, however, the Code would allow for outdoor storage of materials are allowed so long as the material is stored at less than 6 -feet in height. The Planning Commission added Special Condition No. 1 to allow for tubular steel fencing on two courses of block, with 6 -foot high block pilasters. S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Agenda Rpt \cc 021218 .doc 000003 Honorable City Council December 18, 2002 Page 3 Code Compliance: There has been a history of code enforcement violations at this location due to a series of non - permitted land uses that occurred when the property was under control of previous owners. It is the City's position that the current office building was illegally erected. The Planning Commission added a special condition to require that the code violation be cleared within ninety (90) days after City Council approval of the IPD. ANALYSIS The project, as conditioned by the Planning Commission, meets the requirements of the Moorpark Municipal Code. There is one (1) outstanding issue for Council consideration, i.e. the wall /fencing along the Arroyo Simi. It is staff's opinion that a 6 -foot block wall along the Arroyo Simi is more appropriate than the tubular steel fencing recommended by the Planning Commission for the following reasons: 1. Although this applicant is not proposing outdoor storage at this time, this applicant or a future user may choose to store materials and equipment outdoors. Enforcement of a prohibition of outdoor storage will be difficult and a 6 -foot block wall should be required. 2. With the anticipated use of the Arroyo Simi for future multi -use trail purposes, a block wall will provide better screening and more security than the Commission proposed tubular steel fencing. The concern for graffiti can be mitigated through the installation of landscaping adjacent to the wall. Should the Council concur with Staff's opinion, Special Condition No. 1 would need to be modified to require a block wall and landscaping along the rear property line. ENVIRONMENTAL DETERMINATION This project has been reviewed in accordance with the California Environmental Quality Act (CEQA). Staff has determined that this project is categorically exempt from the provisions of CEQA as a Class 3 exemption, consistent with CEQA Guidelines, Section 15303 (c) . STAFF RECOMMENDATION 1. Open the public hearing, accept public testimony, and close the public hearing; S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Agenda Rpt \cc 021218 .doc 000004 Honorable City Council December 18, 2002 Page 4 2. Adopt Resolution No. 2002- approving Industrial Planned Development 2001 -01 subject to Conditions of Approval. Attachments: 1. Site Map 2. Planning Commission Staff Report of October 28, 2002. 3. Planning Commission Staff Report of November 4, 2002. 4. Draft City Council Resolution 2002- approving IPD No. 2001 -01, with Conditions of Approval. 5. Architectural Exhibits (Site Plan, Floor Plans and Elevations). S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Agenda Rpt \cc 021218 .doc 000005 TO: FROM: DATE: MOORPARK PLANNING COMMISSION AGENDA REPORT Honorable Planning Commission Barry K. Hogan, Community Prepared By: Joseph Fiss, Development Directo Principal Planner October 22, 2002 (PC Meeting of October 28, 2002) SUBJECT: Consider Industrial Planned Development Permit No. 2001 -01, a Request to Allow Construction of an Approximately 6,833 Square Foot Contractor's Repair Building and a 2,194 Accessory Office Building on a 67,833 Square Foot (1.56 Acre) Parcel Located at 13840 E. Los Angeles Avenue, on the Application of Sharma Construction, Inc. (Assessor Parcel No. 512 -0- 160 -055, 070, 730) BACKGROUND The applicant has filed a request to allow construction of an approximately 6,833 square foot contractor's repair building with a 1,200 square foot office area, and a detached 2,194 accessory office building on a 6,833 square foot (1.56 acre) parcel located at 13840 E. Los Angeles Avenue. This application proposes an effective reuse of an under - utilized parcel of land. There has been a history of code enforcement violations at this location due to a series of non - permitted land uses that occurred when the property was under control of previous owners. It has been the City's position that the current office building was illegally erected. Approval of this IPD and implementation of the conditions of approval will rectify this problem. ATTACHMENT 2 OOOOGG Honorable Planning Commission October 28, 2002 Page 2 DISCUSSION Project Setting Existing Site Conditions: The 1.56 acre, relatively flat, irregularly shaped site is located on the south side of East Los Angeles Avenue and north of Arroyo Simi. There are several older buildings on the site, which will be demolished prior to construction of the new repair building. There is an existing manufactured building on the site that was permitted through a Temporary Use Permit in 2001. That building will be relocated, on the site, to meet current street dedication and setback requirements. The site currently consists of three lots, which must be merged prior to construction. GENERAL PLAN /ZONING Direction General Plan Zoning Land Use Storage of Heavy Site I -1 /I -2 M -1 /M -2 Construction Equipment North RH RE -lac Vacant South I -2 M -2 Arroyo Simi East I -2 _ M -2 National Ready Mix Batch Plant West I -1 M -1 Consolidated Rock Batch Plant General Plan and Zonina Consistenc The General Plan Designation, which is I -1 /I -2 (Light Industrial /Medium Industrial) , is consistent with the existing M -1 and M -2 zoning on the property. The development of this industrial project, as conditioned, is considered consistent with this existing land use designation. The north -west corner of the property is zoned M -1 and will consist only of parking and landscaping, which are consistent with the zone. At the next round of general plan amendments and zoning consistency hearings the I -2 and M -2 boudaries will be changed to have the entire site as I -2 and M -2. Project Summary Proposed Use Building Area (sq. ft.) Contractor's Repair Building 6,833 000007 Honorable Planning Commission October 28, 2002 Page 3 w/ 1,200 sq. ft. Office area Spaces Required Detached Office Building 2,194 Total 9,027 Proposed Project Architecture: The architectural design is typical of that found on this type of facility. The office building is sided, with an outdoor trellised patio. There is a "pseudo- Western" influence to the design. The repair building is a "Butler" steel building that will be stucco coated. Windows, sided pop -outs and a small trellised patio are proposed to add visual interest and architectural consistency. A landscaped, decoratively paved courtyard is proposed between the two buildings. The proposed building heights meet Zoning Code requirements. Setbacks: A thirty (30) foot landscaped front setback has been provided, and a five (5) foot landscaped setback has been provided on interior property lines. These setbacks are consistent with Zoning Code requirements. Circulation: The site has been designed with appropriate on -site circulation. The driveway width and radii have been designed to accommodate large trucks and heavy equipment. Parking: Proposed Use Spaces Required Spaces Provided Office 12 20 (3,394 s.f.) Repair Facility 12 15 (5,633 s.f.) Total 24 35 Loading Area: Although the applicant has proposed a loading area westerly portion of the site, staff has included a provide landscaping within this area. This item is more detail in the Analysis section of this report in the south condition to discussed in i 1t�: Honorable Planning Commission October 28, 2002 Page 4 Landscaping /Fencing; A conceptual landscape plan has plan is considered satisfactory the Analysis section. been prepared for the site. The with the additions discussed in Tubular steel fencing and gating is proposed at the front of the site, connecting the two buildings and between the buildings and side property lines. Fencing along the side property lines is proposed as tubular steel with sixteen -inch (16 ") wide masonry columns. The applicant has indicated a desire to provide tubular steel fencing along the southerly perimeter (along the Arroyo Simi) for security purposes. Staff has concerns with the applicant's fencing proposal along the southerly property line. This item is discussed in further detail in the Analysis section of this report. Site Improvements and National Pollution Discharge Elimination Standards Requirements (NPDES): The City Engineer has conditioned the project to provide for all necessary drainage improvements including the imposition of National Pollution Discharge Elimination System (NPDES) requirements. "Passive" Best Management Practices Drainage Facilities shall be provided so that surface flows are intercepted and treated on the surface over biofilters (grassy swales), infiltration areas and other similar solutions. Air Quality: As is required with all commercial and industrial projects, staff has incorporated a standard condition requiring a contribution to the Moorpark Traffic Systems Management Fund to off -set air pollutants, consistent with the 2000 Ventura County Air Quality Assessment Guidelines. Approval Process: Section 17.44.030 of the Zoning Ordinance states that a Planned Development Permit is a permit based on a discretionary decision required prior to initiation of uses. City Council Resolution No. 95 -1135 allows for Planning Commission Approval for proposals containing less than 20,000 square feet of gross floor area for all buildings involved. However, City Council approval is required for all new construction that is within 300 feet of a residential zone. This proposal is within 300 feet of a residential zone and therefore the Planning Commission is only a 000009 Honorable Planning Commission October 28, 2002 Page 5 recommending body in this approval will be required. ANALYSIS approval process. City Council Staff analysis of the proposed project has identified the following area for Planning Commission consideration in their recommendation to the City Council: Landscapinq /Fencing along the Arrovo Simi: The applicant has proposed tubular steel fencing along the southerly property line, citing a concern that a solid wall would screen trespassers and be a target for graffiti. The applicant is not proposing any outdoor storage and, therefore is not required by Code to have a solid wall at this location. Staff however, proposes that a decorative block wall, set back five feet from the property line, and landscaped with decorative, defensive plant material. It is staff's opinion that the wall would not only be more secure, but would also provide an attractive interface for any future recreational use of the Arroyo Simi. A condition of approval has been included reflecting this change. Staff's condition would require a slight modification to the interior area of the site. A loading area located in the south west portion of the site has been proposed by the applicant, adjacent to the southern fence line and consistent with the Zoning Code requirements. The Zoning Code states that this provision may however be waived by the Community Development Director, if the it can be adequately demonstrated to the satisfaction of the Director that a loading zone is not necessary. Since this is not a warehouse /industrial building, a loading zone would not be essential. In staff's opinion this area would serve the site better as a landscaped buffer, which would allow for suitable placement of the perimeter fencing and provide enhanced landscaping both on -site and adjacent to the Arroyo Simi. ENVIRONMENTAL DETERMINATION This project has been reviewed in accordance with the California Environmental Quality Act (CEQA) . Staff has determined that this project is categorically exempt from the provisions of CEQA as a Class 3 exemption, consistent with CEQA Guidelines, Section 15303 (c) . 000010 Honorable Planning Commission October 28, 2002 Page 6 STAFF RECO14MENDATIONS 1. Open the public hearing, accept public testimony and close the public hearing. 2. Adopt Resolution No. PC -2002- recommending to the City Council Industrial Planned Development Permit No. 2001 -01 with Conditions of Approval. ATTACHMENTS: 1. Site Map 2. Project Exhibits A. Site Plan B. Conceptual Landscape Plan C. Floor Plans and Elevations D. Engineered Site Plan 3. Draft Resolution with Conditions of Approval 006011 MOORPARK PLANNING COMMISSION SUPPLEMENTAL AGENDA REPORT TO: Honorable Planning Commission FROM: Barry K. Hogan, Community Development Direct o Prepared By: Joseph Fiss, Principal Planner DATE: October 29, 2002 (Special PC Meeting of 11/4/02) SUBJECT: Consider Industrial Planned Development Permit No. 2001 -01, a Request to Allow Construction of an +6,833 Square Foot Contractor's Repair Building and a 2,194 Accessory Office Building on a 67,833 Square Foot (1.56 Acre) Parcel Located at 13840 E. Los Angeles Avenue, on the Application of Sharma Construction, Inc. (Assessor Parcel No. 512 -0- 160 -055, 070, 730) BACKGROUND This proposal was introduced to the Planning Commission at its October 28, 2002 meeting. Staff gave a brief presentation and outlined some issues of concern. The Planning Commission requested clarification of several small issues. The applicant requested an extension in order to more thoroughly review the Agenda Report and Draft Resolution. DISCUSSION At the October 28, 2002, meeting three concerns were expressed: • Outdoor Storage • Landscaping /Fencing along the Arroyo Simi: • Code Compliance Outdoor Storage: Outdoor storage is non -fixed materials, such as pallets, drums, tires, inoperable equipment, trailers, etc. Fixed property such as trash and recycling enclosures, incinerators, fuel tanks, and loading docks are accessory buildings and uses. The proposed ATTACHMENT 3 000412 Honorable Planninj Commission November 4, 2002 Page 2 fuel tanks should however, have landscape screening on three sides. The applicant has indicated to Staff that details of the fuel tank will be provided to the Planning Commission at the November 4, 2002, hearing. A special condition of approval has been added. The applicant has expressed concern with the conversion of the loading area to landscaping and feels that this area would, from time to time, be used for temporary parking of large equipment awaiting repair. Staff has no problem with this area being used for temporary parking as long as it is limited to a maximum of 48 hours. The area should not be used for storage of large equipment. A special condition of approval has been added. Landscapinq /Fencing along the Arrovo Simi: The applicant has proposed tubular steel fencing along the southerly property line, citing a concern that a solid wall would screen trespassers and be a target for graffiti. Since no outdoor storage is proposed, the applicant is not required by Code to have a solid wall at this location. However, it is staff's opinion that that a six foot high decorative block wall, set back five feet from the property line, and landscaped with decorative, defensive plant material would still provide security and would be a more attractive interface for any future recreational use of the Arroyo Simi. A special condition of approval has been included reflecting this recommendation. Should the Planning Commission choose to remove the block wall and landscaping requirement, a special condition of approval should be included to ensure that the interface between this site and the Arroyo be maintained in a safe and attractive manner. Code Compliance: There has been a history of code enforcement violations at this location due to a series of non - permitted land uses that occurred when the property was under control of previous owners. It is the City's position that the current office building was illegally erected. The Planning Commission has suggested that the code violations be cleared prior to any time extension for the project. Staff would suggest that a special condition be added to require that the code violation be cleared within ninety days after City Council approval of the IPD. 000013 Honorable Planning Commission November 4, 2002 Page 3 STAFF RECObII4ENDATIONS 1. Accept public testimony and close the public hearing. 2. Adopt Resolution No. PC -2002- recommending to the City Council Industrial Planned Development Permit No. 2001 -01 with Conditions of Approval. ATTACHMENTS: 1. Draft Resolution with Conditions of Approval 2. Agenda Report of 10/28/02 000014 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, APPROVING INDUSTRIAL PLANNED DEVELOPMENT PERMIT NO. 2001 -01, LOCATED AT 13840 E. LOS ANGELES AVENUE, ON THE APPLICATION OF SHARMA CONSTRUCTION, INC. (ASSESSOR PARCEL NO. 512 -0- 160 -055, 070, 730) WHEREAS, on November 4, 2002, the City of Moorpark Planning Commission adopted Resolution No. PC- 2002 -435, recommending to the City Council approval of Industrial Planned Development 2001 -01 for construction of an approximately 6,833 square foot contractor's repair building and a 2,194 square foot accessory office building on a 67,833.65 square foot (1.56 acre) parcel located at 13840 E. Los Angeles Avenue, on the application of Sharma Construction, Inc; and WHEREAS, at a duly noticed public hearing on December 18, 2002, the City Council considered Industrial Planned Development Permit (IPD) No. 2001 -01; and WHEREAS, on December 18, 2002, the City Council opened the public hearing, took public testimony, and after review and consideration of the information contained in the staff report and any supplements thereto, and consideration of written and oral public testimony both for and against the proposal, has reached a decision on this matter; and WHEREAS, The City Council concurs with the Community Development Director's determination that this project is categorically exempt from the provisions of CEQA as a Class 3 exemption, consistent with CEQA Guidelines, Section 15303 (c). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. INDUSTRIAL PLANNED DEVELOPMENT FINDINGS: Based upon the information set forth above, it has been determined that this application with the Special and Standard Conditions attached as Exhibit A hereto meets the requirements of the City of Moorpark, Municipal Code Section 17.44.030 in that: A. The proposed use is consistent with the intent and provisions of the City's General Plan and Title 17 of the Municipal Code. CC ATTACHMENT 4 000015 Resolution No. 2002 - Page 2 B. The proposed use is compatible with the character of the surrounding development. C. The proposed use will not be obnoxious or harmful or impair the utility of the neighboring properties or uses. D. The proposed use will not be detrimental to the public interest, health, safety, convenience, or welfare. E. The proposed use is compatible with the scale, visual character and design of the surrounding properties, designed so as to enhance the physical and visual quality of the community, and the structure has design features which provide visual relief and separation between land uses of conflicting character; SECTION 2. CITY COUNCIL APPROVAL: The City Council approves Industrial Planned Development Permit No. 2001 -01 subject to the Special and Standard Conditions attached as Exhibit A hereto and incorporated herein by reference. SECTION 3. CERTIFICATION OF ADOPTION:The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk EXHIBIT A: Special and Standard Conditions of Approval 000016 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 3 EXHIBIT A SPECIAL CONDITIONS OF APPROVAL FOR INDUSTRIAL PLANNED DEVELOPMENT NO. 2001 -01 1. All perimeter fencing and the front yard fencing shall consist of tubular steel upon two courses of decorative block with decorative block pilasters, placed at least thirty foot on center, except where a gate occurs. 2. Ongoing transportation of oversized (load, width, length, height) vehicles on City Streets shall require an approved Zoning Clearance from the Community Development Department and an Encroachment Permit from the City Engineer for each transportation event. The Zoning Clearance shall be obtained prior to or concurrently with the Caltrans permit. Any oversized vehicles that will be traveling on Caltrans maintained rights -of -way within the Moorpark City limits, to a destination within Moorpark, shall be required to provide proof of a permit from Caltrans. 3. A Zoning Clearance and the relocation of Building "A" and demolition of all other structures on site shall occur prior to issuance of a Zoning Clearance for construction of Building "B ". 4. The parcels shall be merged prior to issuance of a Zoning Clearance for construction of Building "B ". 5. Temporary parking for periods not exceeding 48 hours shall be allowed in the loading area. 6. Prior to issuance of a Zoning Clearance for construction, the Permittee shall provide an irrevocable offer to dedicate to the City the thirty foot setback area along East Los Angeles Avenue, for future road purposes. 7. Prior to the issuance of certificate of occupancy for Building "B" East Los Angeles Avenue shall be designed and constructed with the latest Caltrans standards for large vehicle traffic, as specified by the City Engineer. 8. Repair and maintenance of vehicles on the site shall be limited to the hours between 7 :00 a.m. and 7:00 p.m. 9. Outdoor storage, with the exception of fuel storage screened by landscaping on three sides as shown on the site plan, shall be prohibited. 000017 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021216 cc reso - cond.doc Resolution No. 2002 - Page 4 10. All code violations on site shall be corrected within ninety (90) days of City Council approval of IPD 2001 -01. The Community Development Director may, at his /her discretion, grant one (1) ninety (90) day extension if there have been no changes in the adjacent areas and if the Permittee can document that work has diligently been pursued toward compliance during the initial period of time. 11. Additional landscaping along Los Angeles shall be added to the satisfaction of the Community Development Director to give a more intense and lush appearance and shall, at a minimum, include specimen size Pepper Trees. In addition, bougainvillea shall be planted along the rear property line, abutting the Arroyo Simi. 000018 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 5 STANDARD CONDITIONS OF APPROVAL FOR INDUSTRIAL PLANNED DEVELOPMENT NO. 2001 -01 PLEASE CONTACT THE COMMUNITY DEVELOPMENT DEPARTMENT FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS GENERAL REQUIREMENTS 1. The Permittee's acceptance of this permit and /or commencement of construction and /or operations under this permit shall be deemed to be acceptance of all conditions of this permit. 2. The continued maintenance of the permit area and facilities shall be subject to periodic inspection by the City. The Permittee shall be required to remedy any defects in ground or building maintenance, as indicated by the City within five (5) business days after notification. 3. This permit is granted for the land and project as identified on the entitlement application form and as shown on the approved plot plans and elevations on file in the Community Development Department office. The location of all site improvements shall be as shown on the approved plot plans and elevations except or unless otherwise indicated herein in the following conditions. All proposed uses of these buildings shall require the issuance of a Zoning Clearance from the Community Development Department. The Department may determine that certain uses will require other types of entitlements or environmental assessment. 4. This development is subject to all applicable regulations of the M -1 and M -2 Zone, and all requirements and enactments of Federal, State, Ventura County, City authorities, and any other governmental entities, and all such requirements and enactments shall, by reference, become conditions of this permit. 5. In the event that the uses for which the Industrial Planned Development Permit as approved is determined to be abandoned, the City of Moorpark may, at its discretion, initiate revocation procedures for cause per the provisions of Section 17.44.080. For purposes of this condition, "abandoned" shall mean a cessation of a business or businesses which would render the business unavailable to the public for a period of 180 or more consecutive days. Initiation of revocation procedures may result in the S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc 0J00JL9 Resolution No. 2002 - Page 6 revocation of the permit or modification of the permit based upon the evidence presented at the hearing. 6. No conditions of this entitlement shall be interpreted as permitting or requiring any violation of law or any unlawful rules or regulations or orders of an authorized governmental agency. In instances where more than one set of rules apply, the stricter ones shall take precedence. 7. If any of the conditions or limitations of this permit are held to be invalid, that holding shall not invalidate the remaining conditions or limitations set forth. 8. The Permittee agrees as a condition of issuance and use of this permit to defend, at his /her sole expense, any action brought against the City because of issuance (or renewal) of this permit. Permittee will reimburse the City for any court costs and /or attorney's fees which the City may be required by the court to pay as a result of any such action or in the alternative to relinquish this permit. The City may, at its sole discretion, participate in the defense of any such action, but such participation shall not relieve Permittee of his /her obligation under this condition. 9. In order to determine if the proposed use(s) are compatible with the zoning and terms and conditions of the permit prior to initial occupancy or any subsequent change of tenant occupancy, the owner of the subject building, or the owners representative shall apply for and receive a Zoning Clearance from the Community Development Department. 10. Prior to commencement of any use approved under this permit the issuance of a Certificate of Occupancy by the Building and Safety Department shall be required. A Certificate of Occupancy shall not be issued until all on -site improvements specified in this permit have been completed or the Permittee has provided a faithful performance surety. At the discretion of the Community Development Director and upon the posting of surety by the Permittee, said on -site improvements shall be completed within 120 days of issuance of the Certificate of Occupancy. Upon completion of the required improvements to the satisfaction of the Community Development Director, the surety may be exonerated. In case of failure to comply with any term or provision of this agreement, the Community Development Director shall declare the surety forfeited. 000020 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 7 11. Prior to occupancy, those proposed uses, which require review and approval for compliance with all applicable State and local regulations related to storage, handling, and disposal of potentially hazardous materials, shall obtain the necessary permits from Ventura County Environmental Health Division and provide proof of said permits to the Community Development Department. If required by the County Environmental Health Division, the Permittee shall prepare a hazardous waste minimization plan. 12. No later than ten (10) days after any change of property ownership or change of lessee(s) or operator(s) of the subject building, the current or new owner shall file the name(s) and address(es) of the new owner(s), lessee(s) or operator(s) with the Community Development Department. The change of ownership letter shall include an acknowledgement that the new owner agrees with all conditions of this permit. 13. If in the future, any use or uses are contemplated on the site differing from that specified in the Zoning Clearance approved for the occupancy, either the Permittee, owner, or each prospective tenant shall file a project description prior to the initiation of the use. A review by the Community Development Director will be conducted to determine if the proposed use is compatible with the surrounding area and the terms and conditions of this permit, and if a Minor or Major Modification to the Planned Development Permit is required. A new Zoning Clearance shall be required. All applicable fees and procedures shall apply for said review. 14. Prior to the issuance of a building permit the contractor shall provide proof to the Building Division that all contractors doing work in Moorpark have a valid Business Registration Permit. Prior to the issuance of a Zoning Clearance for tenant occupancy, the prospective tenant shall obtain a Business Registration Permit from the City of Moorpark. BUILDING AND SITE PLAN REQUIREMENTS 15. Final construction working drawings, grading and drainage plans, plot plans, building colors and materials, sign programs, and landscaping and irrigation plans shall be submitted to the Community Development Director for review 000021. S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021216 cc reso - cond.doc Resolution No. 2002 - Page 8 and approval prior to the issuance of any permit and prior to any construction. 16. Unless the project is inaugurated (building foundation slab in place and substantial work in progress) not later than one (1) year after this permit is granted this permit shall automatically expire on that date. The Community Development Director may, at his /her discretion, grant up to one (1) additional one (1) year extension for project inauguration if there have been no changes in the adjacent areas, and if the Permittee can document that he /she has diligently worked towards inauguration of the project during the initial one (1) year period. The request for extension of this entitlement must be made in writing to the Community Development Director, at least thirty (30)- days prior to the expiration date of the permit. 17. Prior to approval of construction plans for plan check or initiation of any construction activity, a Zoning Clearance shall be obtained from the Community Development Department. 18. Certificate of Occupancy shall be withheld until the Permittee has provided proof of compliance with the California Health and Safety Code (Section 65850.5 et seq.) regarding the use, storage and disposition of hazardous materials as required by the Ventura County, Air Pollution Control District. 19. The Permittee agrees not to protest the formation of an underground Utility Assessment District. 20. No noxious odors shall be generated from any use on the subject site. 21. All uses and activities shall be conducted inside the buildings) unless otherwise authorized by the Community Development Director and consistent with applicable Zoning Code provisions. 22. The Permittee and his /her successors, heirs, and assigns shall remove any graffiti within five (5) business days from written notification by the City of Moorpark. All such graffiti removal shall be accomplished to the satisfaction of the Community Development Director. 23. The Permittee shall pay all outstanding case processing (Planning and Engineering), and all City legal service fees prior to Community Development Department or City S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc 000022 Resolution No. 2002 - Page 9 Engineer's Office initiation of work on Condition Compliance. The Permittee shall be required to pay a Condition Compliance deposit pursuant to the requirements of the latest adopted Resolution Establishing Schedule of Land Development Preliminary Processing Fee Deposits and shall be required to pay all outstanding condition compliance costs prior to issuance of a Zoning Clearance for building permit. 24. The Community Development Director may declare a development project that is not in compliance with the Conditions of Approval or for some other just cause, a "public nuisance." The Permittee shall be liable to the City for any and all costs and expenses to the City involved in thereafter abating the nuisance and in obtaining compliance with the Conditions of Approval or applicable codes. If the Permittee fails to pay all City costs related to this action, the City may enact special assessment proceedings against the parcel of land upon which the nuisance existed (Municipal Code Section 1.12.080). 25. If skylights are used, the material utilized shall be designed so as to minimize the light from the inside of the building to the exterior. Skylights are subject to the review and approval of the Community Development Director. 26. Roof design and construction shall include a minimum 18- inch extension of the parapet wall above the highest point of the flat roof area. 27. A lighting plan consistent with Chapter 17.30 shall be submitted and approved prior to the issuance of Zoning Clearance for new construction or relocation of any building. 28. Where the building acts as the property line wall, such wall shall be no further than one inch from the property line. No other perimeter walls are proposed for this project. 29. No downspouts shall be permitted on the exterior of the building. 30. Roof mounted equipment is prohibited, except for equipment that cannot be mounted on the ground and approved to be roof mounted by the Community Development Director. No roof mounted equipment (vents, stacks, blowers, air conditioning equipment, etc.) may extend above any parapet wall, unless 000023 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 10 screened on all four sides by view obscuring material that is an integral design element of the building. Prior to the issuance of a Zoning Clearance for construction, the final design and materials for the roof screen and location of any roof - mounted equipment shall be approved by the Community Development Director. All screening shall be tall enough to block all ground level views as well as those from the street and shall be maintained during the life of the permit. Construction material shall match the color and material used in the construction of the buildings. Colors, materials and building appendages (such as mechanical equipment on the roof, etc.) of the proposed building shall be compatible with the existing building and adjacent development and non - reflective in nature. 31. Any outdoor ground level equipment and storage (such as loading docks, cooling towers, generators, etc.) shall be screened from view by a masonry wall, the design of which shall be approved by the Community Development Director, and located a minimum of twenty (20') feet from any residentially zoned property. The wall shall be constructed of materials and colors consistent with the main building. 32. All exterior building materials and paint colors shall be those typical of the proposed architecture and are subject to the review and approval of the Community Development Director. 33. All roof - mounted equipment and other noise generation sources on -site shall be attenuated to 45 decibels (dBA) at the property line, or to the ambient noise level at the property line measured at the time of the occupant request. Prior to the issuance of a Zoning Clearance for initial occupancy or any subsequent occupancy, the Community Development Director may request that a noise study, prepared by a licensed Acoustical Engineer in accordance with acceptable engineering standards, be submitted for review and approval which demonstrates that all on -site noise generation sources will be mitigated to the required level 34. All parking space and loading bay striping shall be maintained so that it remains clearly visible during the life of the development. 35. All parking areas shall be surfaced with asphalt or concrete and shall include adequate provisions for drainage, striping and appropriate wheel blocks, curbs, or S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc 000024 Resolution No. 2002 - Page 11 posts in parking areas adjacent to landscaped areas. All parking and loading areas shall be maintained at all times to insure safe access and use by employees, public agencies and service vehicles. 36. Trash disposal and recycling areas shall be provided in a location which will not interfere with circulation, parking or access to the building. The final design and location of the trash enclosures shall be subject to review and approval of the Community Development Director prior to the issuance of a building permit. Trash areas and recycling bins shall be depicted on the final construction plans, the size of which shall be approved by the Community Development Director and the City's Solid Waste Management staff. All trash disposal and recycling areas shall be designed in accordance with City standards and shall meet the requirements of the National Pollution Elimination Systems (NPDES). a. Prior to issuance of an Occupancy Permit, a Waste Reduction and Recycling Plan shall be submitted to the City's Solid Waste Management staff and the Community Development Department for review and approval. The plan shall include a designated building manager, who is responsible for initiating on -site waste materials recycling programs. This shall include the acquiring of storage bins for the separation of recyclable materials and coordination and maintenance of a curbside pickup schedule. b. The building manager or designee will conduct a routine on -site waste management education program to alert employees to any new developments or requirements for solid waste management. This measure shall be coordinated through the City's Solid Waste Management staff. 37. Prior to Occupancy of the buildings, the Permittee shall request that the City Council approve a resolution to enforce vehicle codes on the subject property as permitted by Vehicle Code Section 21107.7. 38. Prior to issuance of Zoning Clearance for building permit, the Permittee shall pay the following fees in the amounts stated or as may be in effect at the time of the issuance of building permits: S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc 000025 Resolution No. 2002 - Page 12 a. Current and Future Park System Contribution Fee, in the amount of $0.50 per gross square foot of building floor area. b. Art in Public Places Fee, in the amount of $0.10 per gross square foot of building floor area. The Permittee may create a public art project on or off - site in lieu of paying the Art in Public Places fee. The artwork must have a value corresponding to the fee and must receive approval from the City Council. C. The Moorpark Traffic Systems Management Fee, in the amount of $0.15 per gross square foot of building floor area to fund TSM Programs or Clean -fuel Vehicle Programs as determined by the City. d. Citywide Traffic Mitigation Fee, in the amount of $0.50 per gross square foot of building floor area to fund public street and traffic improvements directly or indirectly affected by the development. Commencing January 1, 2003, and annually thereafter, the Citywide Traffic Fee shall be increased to reflect the change in the State Highway Bid Price Index for the twelve (12) month period that is reported in the latest issue of the Engineering News Record that is available on December 31 of the preceding year ( "annual indexing "). In the event there is a decrease in the referenced Index for any annual indexing, the Citywide Traffic Fee shall remain at its then current amount until such time as the next subsequent annual indexing which results in an increase. e. Prior to issuance of a building permit, the Permittee shall pay to the Community Development Department the Los Angeles Avenue Area of Contribution (AOC) fee consistent with adopted City Council resolution. The cost shall be the dollar amount in effect at the time the fee is paid. LANDSCAPING AND IRRIGATION 39. The final landscape and irrigation plans shall be in substantial conformance with the conceptual landscape plan approved as part of this permit. The Permittee shall bear the cost of the landscape and irrigation plan review, installation of the landscaping and irrigation system, and of final landscape and irrigation inspection. The submitted plans shall be accompanied by a deposit to cover the cost S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc 0 0 0 0 2 6 Resolution No. 2002 - Page 13 of plan check and inspection as specified by the City of Moorpark. The landscape and irrigation plans shall be reviewed and approved by the Community Development Director. Prior to recordation of the map or building occupancy as determined by the Community Development Director, final inspection shall be completed. The City's landscape architect shall certify in writing that the landscape and irrigation system was installed in accordance with the approved landscape and irrigation plans. 40. Prior to issuance of a building permit, three complete sets of the landscape plans, specifications and a maintenance program, prepared by a State Licensed Landscape Architect, shall be submitted. The plans shall be in accordance with the Ventura County Guide for Landscape Plans, or City Guidelines in effect at the time of landscape plan submittal. The landscape plans shall be shown on the City approved grading plan. 41. All manufactured slopes over three (3) feet in height shall be planted for erosion control, to minimize or prevent aesthetic impacts to adjacent property owners, and to mitigate the visual impacts. 42. The Permittee shall provide for additional enhanced landscaping equal to or greater than the cost of any trees to be removed as determined by the Community Development Director. Additional trees, which form a canopy, shall be provided to shade parking, driveway areas and other areas as determined by the Community Development Director. 43. The landscape plan shall include the final design of all sidewalks, barrier walls, streetscape elements, urban landscaping and pedestrian paths, as well as transformer boxes and other utilities within the project limits and street rights -of -way. 44. Plant species utilized for landscaping shall predominantly consist of drought tolerant, low water using species. 45. Landscaping at site entrances and exits and any intersection within the parking lot shall not block or screen the view of a seated driver from another moving vehicle or pedestrian. 46. Plantings in and adjacent to parking areas shall be contained within raised planters surrounded by six -inch high concrete curbs. (000027 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 14 47. Landscaping shall be designed not to obscure the view of any exterior door or window from the street. 48. Trees shall not be placed directly under any overhead lighting, which could cause a loss of light at ground level. 49. Backflow preventers, transformers, or other exposed above ground utilities shall be shown on the landscape plan(s) and shall be screened with landscaping and /or a wall. 50. A fifty percent (500) canopy coverage shall be provided within all open parking areas. Shade coverage is described as the maximum mid -day shaded area defined by a selected specimen tree at fifty percent (500) maturity. 51. A sufficiently dense tree - planting plan emphasizing tall growing trees and /or shrubs shall be designed. Fifty percent (500) of all trees shall be a minimum of 24 -inch box size in order to provide screening in a three (3) to five (5) year time period. All other trees shall be a minimum 15- gallon in size. Recommendations regarding planting incorporated into the environmental document shall be incorporated into the screening plan as determined necessary by the Community Development Director. 52. Automatic controlled irrigation shall be provided for all permanent landscaping, as identified in the approved landscape plan. The Permittee shall be responsible for maintaining the irrigation system and all landscaping. The Permittee shall replace any dead plants and make any necessary repairs to the irrigation system consistent with the landscape plan approved for the development. 53. All perimeter and /or garden walls shall be constructed prior to installation of any sidewalks or concrete slabs. 54. Elevations of proposed hardscape treatment (such as the building entrance, window and door treatments) shall be submitted with the final construction plans. 55. Prior to final landscape inspection, the areas to be landscaped, as shown on the landscape and irrigation plans, shall be landscaped and irrigation system installed. The City's landscape architect shall certify in writing that the landscaping and irrigation system were installed in accordance with the approved landscape and irrigation plans. 000028 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021216 cc reso - cond.doc Resolution No. 2002 - Page 15 56. Any conflicts between light standard locations and tree locations in the parking lot shall be resolved to the satisfaction of the Community Development Director. 57. Landscaped planters, decorative landscape pots and other hardscape enhancements shall be installed in front and sides of the buildings subject to the satisfaction of the Community Development Director. In addition, planters or planter boxes shall be placed at the ends of the fuel dispensers. 58. Prior to issuance of a Zoning Clearance for building permit, the Permittee shall provide an irrevocable offer of an easement to the City to enable the City to maintain all parkway landscaping of the site adjacent to streets (hereinafter "Parkway Landscaping "). 59. The Permittee shall be responsible for maintenance of the Parkway Landscaping. If the City, at its sole discretion, determines that the maintenance of the Parkway Landscaping is unsatisfactory, the City may invoke the aforementioned offer of dedication and assume responsibility for such maintenance at the Permittee's expense. The total City cost for such maintenance shall be borne by the Permittee through the City levy of an annual landscape maintenance assessment. 60. A Landscape Maintenance Assessment District (herein "District ") shall be formed in order to provide a funding source for City costs for the maintenance of the Parkway and median landscaping, in the event the City opts to assume those responsibilities. In order to effect the formation the District, the Permittee shall: a. Thirty (30) days prior to the recordation of any Map or the issuance of any Zone Clearance for the project, submit to the City a signed Petition and Waiver requesting the formation of the District; and b. Thirty (30) days prior to the submittal of the signed Petition /Waiver, submit to the City the completed and City approved landscaping and irrigation plans for the Parkway Landscaping; and C. One hundred twenty (120) days prior to the planned recordation of any Map or the planned issuance of any Zone Clearance, submit to the City: 00029 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 16 i. The final draft plans for the irrigation and landscaping for the Parkway Landscaping, along with any required plan checking fees; and ii. A check in the amount of $5,000 as an advance toward City assessment Engineering Costs related to the formation of the District. (Note: The Permittee shall be required to pay any additional amount required to fully cover all City costs for the formation of the District]. 61. It shall be the intent of the City to approve the required assessment each year, but to levy only that portion of the assessment necessary to recover any past City costs or any anticipated City costs for the following fiscal year. In the event the City is not required to take over the maintenance of the Parkway Landscaping, the amount of the annual assessment actually levied upon the property would be minor, possibly zero. The City shall administer the annual renewal of the District. Any costs related to the administration of the District shall be charged to the fund established for District assessments and costs. 62. Tree pruning which consists of excessive tree trimming to limit the height and /or width of tree canopy and results in a reduction in required shade coverage for parking lot area is prohibited and will be considered a violation of the project approval, and subject to code enforcement. 63. Landscaped areas shall be designed with efficient irrigation to reduce runoff and promote surface filtration and minimize the use of fertilizers and pesticides, which can contribute to urban runoff pollution. Parking and associated drive areas with five (5) or more spaces shall be designed to minimize degradation of storm water quality. Best Management Practices landscaped areas for infiltration and biological remediation or approved equals, shall be installed to intercept and effectively prohibit pollutants from discharging to the storm drain system. The design shall be submitted to the City Engineer for review and approval prior to the issuance of a building permit GO -30 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 17 PLEASE CONTACT TEE CITY ENGINEERING DIVISION FOR QUESTIONS REGARDING COMPLIANCE WITH TEE FOLLOWING CONDITIONS GRADING AND SITE IMPROVEMENTS 64. The Permittee shall submit grading and improvement plans prepared by a California Registered Civil Engineer to the City Engineer for review and shall gain the City Engineer's approval of said plans prior to issuance of any permit for the project. The Permittee shall enter into an agreement with the City of Moorpark to complete all grading, drainage and off -site improvements and shall post sufficient surety guaranteeing completion of all improvements except onsite lighting. 65. Requests for grading permits shall be granted in accordance with the approved IPD 2001 -01, as required by these conditions and local ordinances. 66. Prior to transporting any dirt to or from the site a haul route permit shall be submitted for review and approval by the City Engineer and Community Development Director. Surety for the cleaning and /or repair of the streets, as deemed appropriate by the City Engineer, may be required to guarantee compliance with the conditions of the haul permit. 67. All development areas and lots shall be designed and graded so that surface drainage is directed to acceptable locations or natural or improved drainage courses as approved by the City Engineer. Altered drainage methods and patterns onto adjacent properties shall not be allowed without mitigation. 68. ROC, NOx and dust during construction grading shall be suppressed by the following activities: a. The fuel injection of all diesel engines used in construction equipment shall be retarded two degrees from the manufacturer's recommendation. b. All diesel engines used in construction equipment shall use high - pressure injectors. C. Ail diesel engines used in construction equipment shall use reformulated diesel fuel. d. Construction grading shall be discontinued on days forecasted for first stage ozone alerts (concentration of 0.20 ppm) as indicated at the Ventura County APCD S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 18 air quality monitoring station closest to the City of Moorpark. Grading and excavation operations shall not resume until the first stage smog alert expires. e. All clearing and grading activities shall cease during periods of high winds (i.e., greater than 15 miles per hour averaged over one hour) to prevent excessive amounts of fugitive dust. f. All material transported off -site shall be either sufficiently watered or securely covered to prevent excessive amounts of dust. g. All active portions of the site shall be either periodically watered or treated with environmentally safe dust suppressants to prevent excessive amounts of dust. h. Facilities shall be constructed and operated in accordance with the Rules and Regulations of the Ventura County Air Pollution Control District. i. Large scale construction vehicles and trucks exiting the project site during the mass grading period shall be required to have tire wash -downs to minimize the dispersion of dust onto local streets. 69. Grading may occur during the rainy season from October lst to April 15th subject to approval by the City Engineer and timely installation of erosion control facilities. with the exception of work to effectuate best management practices for erosion control, no construction of any description shall occur during said rainy season unless a revised storm water pollution prevention plan that reflects the construction status of the site has been approved by the City Engineer. Erosion control measures shall be in place and functional between October lst and April 15th. During each year that the project is under construction, revised storm water pollution prevention plans shall be submitted to the City Engineer for review and shall gain the City Engineer's approval no later than September 1st of each year from the start of grading or clearing operations to the time of grading bond release. 70. During clearing, grading, earth moving or excavation operations the permittee shall maintain regular watering operations to control dust. Additionally, the following measures shall apply: 0®®032 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 19 a. Water all site access roads and material excavated or graded on or off -site to prevent excessive amounts of dust. Watering shall occur a minimum of at least two times daily, preferably in the late morning and after the completion of work for the day. Additional watering for dust control shall occur as directed by the City. The grading plan shall indicate the number of water trucks that shall be available for dust control at each phase of grading. b. Cease all clearing, grading, earth moving, or excavation operations during periods of high winds (greater than 15 mph averaged over one hour). The contractor shall maintain contact with the Air Pollution Control District (APCD) meteorologist for current information about average wind speeds. C. Water or securely cover all material transported off - site and on -site to prevent excessive amounts of dust. d. Keep all grading and construction equipment on or near the site, until these activities are completed. e. The area disturbed by clearing, grading, earth moving, or excavation operations shall be minimized to prevent excessive dust generation. f. Wash off heavy -duty construction vehicles before they leave the site. 71. After clearing, grading, earth moving, or excavation operations, and during construction activities, fugitive dust emissions shall be controlled using the following procedures: a. When directed by the City Engineer, the Permittee shall take all measures necessary to control wind erosion and its contribution to local particulate levels. b. Periodically, or as directed by the City Engineer, sweep public streets in the vicinity of the site to remove silt (i.e., fine earth material transported from the site by wind, vehicular activities, water runoff, etc.), which may have accumulated from construction activities. 72. During smog season (May - October) the City shall order that construction cease during Stage III alerts to minimize the number of vehicles and equipment operating, lower ozone 000033 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 20 levels and protect equipment operators from excessive smog levels. The City, at its discretion, may also limit construction during Stage II alerts. 73. To minimize the water quality effects of permanent erosion sources, the following design features shall be incorporated into the project - grading plan to the satisfaction of the City Engineer. The features shall comply with Best Management Practices features including, but not limited to the following: a. Drainage swales, subsurface drains, slope drains, storm drain inlet /outlet protection, and sediment traps. b. Check dams to reduce flow velocities. C. Temporary and permanent vegetation, including grass - lined swales. d. Design of drainage courses and storm drain outlets to reduce scour. e. Stabilized construction entrances. f. Training in best management practices for every supervisor on the project, including all contractors and their subcontractors. 74. Permittee, at its sole cost and expense, may construct those improvements related to grading, storm drains, water, streets, landscaping, erosion and sedimentation control, sewer, and dry utilities shown on the approved Plans (hereinafter referenced as "Improvements "). Permittee shall conform to all conditions of grading and construction (prior to and during) as shown on the plans approved with IPD 2001 -01. The extent of improvements for, and the boundary of, the Project shall be subject to the review and written approval of the City Engineer and the Community Development Director. The improvement requirements are described as follows: a. Grading (as shown on drawing numbers to be determined). b. Erosion control measures (as shown on drawing numbers to be determined) as well as all other best management plan measures that are, or may be, required under the requirements of the Ventura County Municipal Storm S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Reso1utions \021218 cc reso - cond.doc 000034 Resolution No. 2002 - Page 21 Water NPDES Permit (Board Order No. 00 -108; NPDES Permit No. CAS004002). C. Street Improvement Plans sheets (as shown on drawing numbers to be determined). d. Storm drain plans (as shown on drawing numbers to be determined). e. Completion of: i. The grading and improvements (as shown on drawing numbers to be determined). ii. The requirements and conditions of all other city, County, State and all other public or private agency approvals and permits that pertain to said Planned Development Permit. 75. No clearing, grading, erosion control or installation of temporary or permanent irrigation, landscape, hardscape or related structures or construction of improvements of sewer, water, storm drain, streets, or dry utilities shall occur until the City Engineer and the Community Development Director provide written concurrence that all requirements have been fulfilled for the phase of construction under consideration. 76. Permittee shall pay all plan check and inspection fees, case processing fees and deposits per the City's fee /deposit schedule in effect at the time that review is provided by the City. Permittee shall also process and obtain City, County, State and all other public or private agency approvals and permits for any work to be performed within their respective properties or areas of interest. City approval of the Plans does not warrant that other public agency requirements or standards have been met. It is the Permittee's responsibility to satisfy all requirements of, and to obtain the written approval for each phase from all public agencies having jurisdiction and to provide verification to the City Engineer and the Community Development Director of such prior to commencement of the work allowed by this Agreement. 77. All improvements shall be constructed in accordance with the Plans as noted previously on these conditions, all applicable City standards and regulations, all applicable conditions required and all accepted construction 00043 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.dl � Resolution No. 2002 - Page 22 practices, as determined by the City Engineer, without exception. 78. Should the Plans prove to be inadequate in any respect, as determined by City in its sole discretion, then Permittee shall make such changes as are necessary to ensure, to the satisfaction of the City Engineer, that such improvements are performed in accordance with said City standards and regulations in effect at the time of construction of the improvements. 79. The Permittee shall post sufficient surety guaranteeing completion of all improvements (i.e., grading, street improvements, storm drain improvements, landscaping, fencing, etc.) or which require removal (i.e., access ways, temporary debris basins, etc.) in a form acceptable to the City. The surety shall include provisions for all site improvements within the development and other off -site improvements required by the conditions as described herein. The Permittee shall submit to the City of Moorpark for review and approval, a rough grading plan, consistent with the approved IPD, prepared by a California Registered Civil Engineer, shall enter into an agreement with the City of Moorpark to complete all on -site and off -site public improvements and shall post sufficient surety guaranteeing the construction of all public improvements. 80. The final grading plan shall meet all UBC and City of Moorpark standards including slope setback requirements at lot lines, streets and adjacent to offsite lots. 81. The entire site shall be graded to within 0.25 feet of ultimate grade at the same time. Pads shall be graded, planted and landscaped to the satisfaction of the Community Development Director and City Engineer. 82. The maximum gradient for any slope shall not exceed a 2:1 slope. 83. All permanently graded slopes shall be planted with groundcover, trees and shrubs that shall stabilize slopes and minimize erosion or alternative measures to the satisfaction of the Community Development Director and the City Engineer. 84. So as to reduce debris from entering sidewalk and streets, the approved grading plan shall show a slough wall, approximately 18 inches high, with curb outlet drainage to be constructed behind the back of the sidewalk where slopes S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc x 00 0 J G Resolution No. 2002 - Page 23 exceeding 4 feet in height are adjacent to sidewalk. The Permittee shall use the City's standard slough wall detail during the design and construction. The City Engineer and Community Development Director shall approve all material for the construction of the wall. 85. Backfill of any pipe or conduit shall be in 4" fully compacted layers unless otherwise specified by the City Engineer. Observe a 15 -mile per hour speed limit for the construction area. 86. The following measures shall be implemented during all construction activities throughout build out of the project to minimize project - related noise: a. Construction activities shall be in accordance with Chapter 15.26 of the Moorpark Municipal Code. b. Truck noise from hauling operations shall be minimizes through establishing hauling routes that avoid residential areas and requiring that "Jake Brakes" not be used along the haul route within the City. The hauling plan shall be identified as part of the grading plan and shall be approved by the City Engineer. C. The Permittee shall ensure that construction equipment is fitted with modern sound - reduction equipment. d. Stationary noise sources that exceed 70 dBA of continuous noise generation (at 50 feet) shall be shielded with temporary barriers if existing residences are within 350 feet of the noise source. e. Designated parking areas for construction worker vehicles and for materials storage and assembly shall be provided. These areas shall be set back as far as possible from or otherwise shielded from existing surrounding rural residential neighborhoods. f. Property owners and residents located within 600 feet of the project site, shall be notified in writing on a monthly basis of construction schedules involving major grading, including when clearing and grading is to begin. The project permittee shall notify adjacent residents and property owners by Certified Mail- Return Receipt Requested of the starting date for removal of vegetation and commencement of site grading. The content of this required communication shall be 00603'7 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 24 approved by the City Engineer in advance of its mailing and the return receipts, evidencing United States mail delivery, shall be provided to the Engineering Division. 87. Prior to commencement of any phase of work under this Permit, Permittee shall furnish to City valid and sufficient bonds, executed by a corporation authorized to transact business in the State of California on forms approved by City and with Permittee as principal, for the completion and maintenance of the improvements in accordance with this Permit. The Permittee shall file with the City, security for the faithful performance of the Improvements to be constructed by Permittee and separate security (except for grading and monuments) for payment of laborers and materials who furnish labor or materials to those improvements. Each security shall be good and sufficient on forms approved by the City. Should any surety become insufficient in the opinion of the City, Permittee shall increase said surety, in an amount satisfactory to City, within ten (10) days after receiving written notice from City, which notice can be given at any time by City. 88. Without notice and until exonerated by the City Council, each surety shall be renewed on a yearly basis and shall be increased in an amount equivalent to the increase, if any, in the Consumer Price Index - All Urban Consumers - Greater Los Angeles Area for the twelve (12) months that end three (3) months prior to the month in which the bond is renewed. All of the obligations of Permittee under this Agreement shall be met to the satisfaction of City prior to exoneration of all of the bonds. All premiums and costs related to provision of the bonds required by this Agreement shall be the responsibility of Permittee. 89. Permittee shall complete the Improvements no later than two years after start of work, but in no event prior to first occupancy. All Improvements shall be completed to City's satisfaction prior to City acceptance and reduction /exoneration of sureties. All Improvements shall be completed to the City's satisfaction prior to City acceptance and reduction /exoneration of sureties. 90. The City Engineer or his /her duly authorized representative, upon request of Permittee, shall inspect the Improvements. As the City determines Improvements have NSGOJ8 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 25 been constructed in accordance with the provisions of this Agreement, City shall accept the Improvements as complete. 91. At all times during the construction of Improvements, Permittee shall take all such precautions as may be necessary to limit access to the site to authorized persons only and to protect the site from all members of the public and protect all public and adjacent private property from debris and damage. 92. Permittee shall guarantee against defective plans, labor and materials for a period of one year following City acceptance of the Improvements as complete. 93. In the event any of the Improvements are determined to be defective within the time provided herein, Permittee shall repair, replace, or reconstruct the defect without delay and without cost or expense to City and shall pay all City costs for plan check, inspection and the City's Administrative Costs related to this requirement within thirty (30) days after receipt of City's invoice. Should Permittee fail to act promptly or in accordance with the requirements of this paragraph, or should the exigencies of the situation require that repair, replacement or reconstruction work to be performed before Permittee can be notified, City may, at its option, make or cause to be made the necessary repair, replacement or reconstruction. Permittee and its surety shall be obligated to pay City for the actual cost of such work together with the City's Administrative Costs. 94. Permittee shall keep accurate records on a set of blue lined prints of all City approved additions to and deletions from the work, and of all changes in location, elevation and character of the work, not otherwise shown or noted on the Plan. Prior to the City's inspection and acceptance of the Improvements, Permittee shall transfer this information to a final set of record drawings and deliver them to the City Engineer for final approval and retention. 95. Prior to commencement of any work under this Agreement, Permittee shall file with the City Engineer a written statement signed by the Permittee and each public utility serving IPD 2001 -01 stating that the Permittee has made all arrangements required and necessary to provide the public utility service to IPD 2001 -01 . For purposes of this paragraph, the term "public utility" shall include, 43®0039 S: \Community Development \DEV PMTS\I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 26 but not necessarily be limited to, a company providing natural gas, water, sewer, electricity, telephone and cable television. 96. In the event that the Permittee fails to perform any obligations hereunder, Permittee agrees to pay all costs and expenses incurred by City in securing performance of such obligations, in addition to cost of any resulting legal action and reasonable attorney's fees. 97. City may serve Permittee's surety conditions of ap development permit improvements prior property and the following occur: written notice upon Permittee and of any breach of any portion of these proval for this industrial planned regarding grading and construction of to finalizing improvements for this default of Permittee if any of the a. Permittee refuses or fails to prosecute the Work, or any severable part thereof, with such diligence as will insure its completion within the time specified b. Permittee fails to complete said work within the required time C. Permittee is adjudged a bankrupt d. Permittee makes a general assignment for the benefit of Permittee's creditors e. A receiver is appointed in the event of Permittee's insolvency f. Permittee, or any of Permittee's officers, agents, servants or employees violates any of the provisions of this Agreement. 98. In the event notice is given as specified within these conditions regarding grading and construction of improvements prior to finalizing improvements for this permit, Permittee's surety shall have the duty to take over and complete the Improvements in accordance with all of the provisions of this Agreement; provided, however, that if the surety, within five (5) days after delivery to of such notice, does not give City written notice of its intention to so take over and complete the Improvements or does not commence the performance thereof within twenty (20) days after notice to City of such election, City may take over the Work and prosecute the Improvements to completion, by contract or by any other method City may deem advisable. S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc0000Y1 O Resolution No. 2002 - Page 27 In such event, City, without any liability for so doing, may take possession of, and utilize in completing the Improvements, such materials, tools, equipment and other property belonging to Permittee as may be on the site of the Work necessary therefore. Permittee and its surety shall be obligated to pay City the actual cost of such work together with the City's Administrative Costs. The rights of City provided by this paragraph are in addition to and cumulative to any and all other rights of City as provided by law or equity, and any election by City to proceed pursuant to the provisions noted within these conditions herein shall not be construed as being in lieu of any other such rights. 99. No waiver of any provision of the conditions of approval regarding grading and construction of improvements prior to finalizing improvements for this permit shall be deemed, or shall constitute, a waiver of any other provision, whether or not similar; nor shall any such waiver constitute a continuing or subsequent waiver of the same provision. No waiver shall be binding, unless executed in writing by the party making the waiver. 100. Unless otherwise changed, notices required to be given to Surety Company shall be addressed to the Surety on file with the City at the time they are accepted by the City. GEOTECHNICAL /GEOLOGY 101. The Permittee shall submit a detailed Geotechnical Engineering report certified by a California Registered Civil Engineer for review and approval by the City's Geotechnical Engineer and City Engineer. The Report shall include an investigation with regard to liquefaction, expansive soils, seismic safety, and discuss the contents of the soils as to the presence or absence of any hazardous waste or other contaminants in the soils. The Permittee shall reimburse the City for all costs including the City's administrative fee for this review. 102. All recommendations included in the approved geotechnical engineering report shall be implemented during project design, grading, and construction in accordance with the approved project. The City's geotechnical consultant shall review all plans for conformance with the soils engineer's recommendations. Prior to the commencement of grading plan check, the Permittee's geotechnical engineer shall sign the 0I -D0041 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 28 plans confirming that the grading plans incorporate the recommendations of the approved soils report(s). 103. The Permittee shall indicate in writing to the City the disposition of any wells that may exist within the project. If any wells are proposed to be abandoned, or if they are abandoned and have not been properly sealed, they must be destroyed or abandoned per Ventura County Ordinance No. 2372 or Ordinance No.3991 and per Division of Oil and Gas requirements. Permits for any well reuse (if applicable) shall conform to Reuse Permit procedures administered by the County Water Resources Development Department. 104. Soil testing for trench compaction shall be performed on all trenching and shall be done not less than once every 2 feet of lift and 100 lineal feet of trench excavation. Permittee agrees to pay for all inspection services performed on behalf of City and for the consulting soils engineer and geologist hired by the City. Permittee agrees that no final inspection will be made by the City Engineer until City receives full payment for all related City inspection services, consulting soils engineer and geologist services together with the cost of the time incurred by the City Engineer, City Attorney, Public Works Director, and other City staff in connection therewith. STREET IMPROVEMENTS 105. Prior to any work being conducted within any State, County, or City right of way, the Permittee shall obtain all necessary encroachment permits from the appropriate Agencies. Copies of these approved permits shall be provided to the City Engineer. 106. If any hazardous waste is encountered during the construction of this project, all work shall be immediately stopped and the Ventura County Environmental Health Department, the Fire Department, the Sheriff's Department, and the City Construction Observer shall be notified immediately. Work shall not proceed until clearance has been issued by all of these agencies., 107. The Permittee shall utilize all prudent and reasonable measures (including installation of a 6 -foot high chain link fence around the construction sites or provision of a full time licensed security guard) to prevent unauthorized persons from entering the work site at any time and to protect the public from accidents and injury. The Permittee S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc0000,42 Resolution No. 2002 - Page 29 shall submit to the City of Moorpark for review and approval, plans for street improvements as shown on the tentative map and by those required by these conditions. The street improvement plans shall be prepared by a California Registered Civil Engineer and the Permittee shall enter into an agreement with the City of Moorpark to complete public improvements and shall post sufficient surety guaranteeing the construction of all improvements. Public streets shall conform to City of Moorpark requirements or the California Department of Transportation Standards (most recent version), as deemed applicable and including all applicable ADA requirements. 108. The street right -of -way improvements shall include adequate pavement for vehicle turnouts into and out of the project, controlled access exiting the project, under grounding of all above ground utilities, reconstruction of deteriorating or damaged sidewalk and curb and gutter, street striping, in addition to new concrete curb and gutter, parkways, new streetlights and street signing to the satisfaction of the City Engineer. The City Engineer and the Community Development Director shall approve all driveway sizes, locations and configurations and "line of site" exhibits showing all improvements, including landscaping and signing, shall be submitted and approved by the City Engineer. The Permittee shall acquire and dedicate any additional right -of -way necessary to make all of the required improvements. 109. All streets shall conform to the design requirements of the Ventura County Road Standards (most recent revision), unless noted otherwise in these conditions of approval. The street Improvements shall be to the satisfaction of the City Engineer. 110. Street lights shall be provided on the improvement plans per Ventura County Standards and as approved by the City Engineer. The Permittee shall pay all energy costs associated with public street lighting for a period of one year from the acceptance of the street improvements. 111. In accordance with Business and Professions Code 8771, the street improvement plans shall provide for a surveyors statement on the plans certifying that all recorded monuments in the construction area have been located and tied out or shall be protected in place during construction. t 0,0043 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 30 DRAINAGE 112. The project shall control and manage storm runoff to prevent any potential impacts downstream which might arise from the effect of the development. 113. The Permittee shall post sufficient surety guaranteeing completion of all on and off -site civil and landscaping site improvements within the development and offsite improvements required by the conditions as described herein (i.e. grading, street improvements, storm drain improvements, landscaping, fencing, etc.) or which require removal (i.e., access improvements, landscaping, fencing, , etc.) in a form acceptable to the City. Onsite lighting facilities need not be bonded. 114. The Permittee shall submit wall and landscaping plans showing that provisions have been taken to provide for and maintain proper sight distances. The plans shall be required with the site grading plans for the review by, and to the satisfaction of the City Engineer. 115. Pedestrian facilities shall meet all City and ADA requirements, and shall be safe and visible from vehicle and pedestrian traffic along all streets. 116. As a condition of the issuance of a building permit, the permittee shall be required to pay City the Los Angeles Area of Contribution (AOC) Fee. The AOC Fee shall be the dollar amount in effect at the time of the payment of the fee. Institutional uses shall pay on the same basis as commercial uses, except that institutional uses which are exempt from secured property taxes shall be exempt from the fee. 117. The Permittee shall submit to the City of Moorpark for review and approval, drainage plans; hydrologic and hydraulic calculations prepared by a California Registered Civil Engineer; shall enter into an agreement with the City of Moorpark to complete public improvements and shall post sufficient surety guaranteeing the construction of all improvements. The plans shall depict all on -site and off - site drainage structures required by the City. The drainage plans and calculations shall demonstrate that the following conditions shall be satisfied before and after development: a. Quantities of water, water flow rates, major watercourses, drainage areas and patterns, diversions, collection systems, flood hazard areas, sumps, sump 000044 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 31 locations, detention facilities, and drainage courses. Hydrology shall be per the current Ventura County Flood Control Standards except as follows: i. All storm drains shall carry a 50 -year frequency storm; ii. All catch basins shall carry a 50 -year storm; iii. All catch basins in a sump condition shall be sized such that depth of water at intake shall equal the depth of the approach flows; iv. All culverts shall carry a 100 -year frequency storm. b. "Passive" Best Management Practices drainage facilities shall be provided such that surface flows are intercepted and treated on the surface over biofilters (grassy swales), infiltration areas and other similar solutions. Should there be no feasible alternative; the Permittee shall provide a vehicle to permanently indemnify the City from all liability or costs that it may incur through the Permittee's use or maintenance failure of mechanical treatment facilities. C. Under a 50 -year frequency storm collector streets shall have a minimum of one dry travel lane in each direction. This applies to all existing streets adjacent to the project. d. Drainage to adjacent parcels or the Public Right -of- Way shall not be increased or concentrated by this development. All drainage measures necessary to mitigate storm water flows including onsite detention shall be provided to the satisfaction of the City Engineer. e. Drainage grates shall not be used in any public right - of -way, private right -of -way or in any location accessible to pedestrians. f. All flows that have gone through flow attenuation and clarification by use of acceptable BMP systems and are flowing within brow ditches, ribbon gutters, storm drain channels, area drains and similar devices shall be deposited directly into the storm drain system and shall be restricted from entering streets. If necessary, the storm drain system shall be extended to 000045 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 32 accept these flows. Both storm drains and easements outside the public right -of -way shall be privately maintained. Drainage for the development shall be designed and installed with all necessary appurtenances to safely contain and convey storm flows to their final point of discharge, subject to review and approval of the City Engineer. Downstream storm drain systems may lack capacity. Permittee shall demonstrate, to the satisfaction of the City Engineer, downstream facilities shall not be adversely impacted. g. Permittee shall demonstrate that developed storm water runoff shall not exceed pre - developed runoff. 118. The Permittee shall demonstrate for each building pad area that the following restrictions and protections shall be put in place to the satisfaction of the City Engineer: a. Adequate protection from a 100 -year frequency storm. b. Feasible access during a 50 -year frequency storm. C. Hydrology calculations shall be per current Ventura County Flood Control Standards. 119. All structures proposed within the 100 -year flood zone shall be elevated at least one foot above the 100 -year flood level. 120. The Permittee shall provide for all necessary on -site and off -site storm drain facilities required by the City to accommodate upstream and on -site flows. Facilities, as conceptually approved by the City, shall be delineated on the final drainage plans. Either on -site detention basins or storm water acceptance deeds from off -site property owners shall be specified and provided on the plans. 121. The design of the storm drain system shall provide for adequate width easements for future maintenance and reconstruction of facilities particularly those facilities that are deeper than 8 feet. In addition all facilities shall have all - weather vehicular access. This design shall be to the satisfaction of the City Engineer. NPDES REQUIREMENTS 122. Development shall be undertaken in accordance with conditions and requirements of the Ventura Countywide Storm water Quality Management Program, NPDES Permit No. CAS004002. 000046 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 33 123. Prior to approval of plans for NPDES Facilities, the Permittee shall provide to the satisfaction of the City Engineer, engineering and geotechnical reports to prove, that all NPDES facilities meet their intended use and design. These facilities shall meet the minimum requirements relating to water retention and clarification. 124. The permittee shall prepare a storm water pollution prevention plan to address construction impacts from the project on downstream facilities, environments and watersheds. A qualified Civil Engineer shall prepare this plan. The proposed plan shall also address all relevant NPDES requirements and recommendations for the use of best available technology. The storm water pollution prevention plan shall be submitted to the City Engineer for review and shall gain the City Engineer's approval prior to issuance of grading permits for mass grading. 125. During site preparation and construction, the contractor shall minimize disturbance of natural groundcover on the project site until such activity is required for grading and construction purposes. During grading operations, the Permittee shall employ a full -time superintendent, whose responsibilities will include, without limitation, NPDES compliance. Upon City Engineer's determination that the NPDES compliance effort is unsatisfactory, the permittee shall designate an NPDES superintendent who shall have no other duties than NPDES compliance. The superintendent responsible for NPDES compliance shall: a. Have full authority and responsibility to attain NPDES compliance. b. Have full authority to hire personnel, bind the permittee in contracts, rent equipment and purchase materials to the extent needed to effectuate BMP's. c. Provide proof to the City Engineer and satisfactory completion of courses, satisfactory to the City Engineer, totaling no less than eight (8) hours directed specifically to NPDES compliance and effective use of BMP's. d. Be present, on the project site Monday through Friday and on all other days when the probability of rain is forty percent (40 %) or higher and prior to the start of and during all grading or clearing operations until the release of grading bonds. JA'.IkZ 0047 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 34 126. Temporary erosion control measures shall be used during the construction process to minimize water quality effects. Specific measures to be applied shall be identified in the project storm water pollution prevention plan. The following water quality assurance techniques shall be included, but not limited to the following, as required by Ventura Countywide Storm Water Quality Management Program, NPDES Permit No. CAS004002: a. Minimize removal of existing vegetation. b. Protect exposed soil from wind and rain. C. Incorporate silt fencing, berms, and dikes to protect storm drain inlets and drainage courses. d. Rough grade contours to reduce flow concentrations and velocities to the extent possible. e. Divert runoff from graded areas, using straw bale, earth, and sandbag dikes. f. Phase the grading to minimize soil exposure during the October through April rainy season. g. Install sediment traps or basins. h. Maintain and monitor erosion /sediment controls. 127. The permittee shall prepare a storm water pollution prevention plan to address long term operational impacts from the project on downstream facilities, environments and watersheds. A qualified Civil Engineer shall prepare this plan. The proposed plan shall also address all relevant NPDES requirements, maintenance measures, estimated life spans of best management practices facilities, operational recommendations and recommendations for specific best management practices technology. The use of permanent dense ground cover planting approved by the City Engineer shall be required for all graded slopes. Methods of protecting the planted slopes from damage shall be included. Proposed management efforts during the lifetime of the project shall include best available technology. The avoidance of the use of mechanical stormwater treatment facilities such as clarifiers, separators, filters, absorbents, adsorbents or similar patented devices is strongly encouraged. Should there be no alternative to their use, the Permittee shall permanently indemnify the City from all liability or costs that it may incur through use or maintenance failure, in a form approved by the City Attorney, City Engineer, and City S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021"218 cc reso- cond.doc� 00-048 Resolution No. 2002 - Page 35 Manager at their discretion. The use of biological filtering, bio- remediation, infiltration of prefiltered storm water and similar measures that operate without annual maintenance intervention, that are failsafe, that, when maintenance is needed, will present the need for maintenance in an obvious fashion and which will be maintainable in a cost effective and non - disruptive fashion is required. The storm water pollution prevention plan shall be submitted to the City Engineer for review and shall gain the City Engineer's approval prior to issuance of grading permits for mass grading. 128. Concurrent with submittal of the rough grading plan a Storm Water Pollution Prevention Plan shall be submitted to the City for review and approval by the City Engineer. The design shall include measures for irrigation and hydroseeding on all graded areas when required by the City Engineer. Reclaimed water shall be used for dust control during grading, if available from Ventura County Waterworks District No. 1. 129. Prior to the issuance of any construction /grading permit and /or the commencement of any clearing, grading or excavation, the Permittee shall submit a Storm Water Pollution Control Plan ( SWPCP) to the satisfaction of the City Engineer. 130. The SWPCP shall be developed and implemented in accordance with requirements of the Ventura Countywide Storm Water Quality Management Program, NPDES Permit No. CAS004002. 131. The SWPCP shall identify potential pollutant sources that may affect the quality of discharges to storm water and shall include the design and placement of recommended Best Management Practices (BMPs) to effectively prohibit the entry of pollutants from the construction site into the storm drain system. 132. Improvement plans shall note that the contractor shall comply with the "California Storm Water Best Management Practice Handbooks." 133. Prior to the issuance of any construction /grading permit and /or the commencement of any clearing, grading or excavation, the Permittee shall also submit a Notice of Intent (NOI) to the California State Water Resources Control Board, Storm Water Permit Unit in accordance with the NPDES Construction General Permit (No. CASQ00002): 000049 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 36 Waste Discharge Requirements for Discharges of Storm Water Runoff Associated with Construction Activities). The Permittee shall comply with all requirements of this General Permit including preparation of a Storm Water Pollution Prevention Plan (SWPPP). 134. The Permittee shall obtain a permit from the State Water Resources Control Board for "All storm water discharges associated with a construction activity where clearing, grading, and excavation results in land disturbances of five or more acres." The Permittee shall submit a copy of the Notice of Intent (NOI) to the City Engineers office as proof of permit application. 135. The Permittee shall also comply with NPDES objectives as outlined in the "Storm Water Pollution Control Guidelines for Construction Sites." 136. Prior to issuance of a grading permit, the permittee shall provide facilities to comply with NPDES requirements. Runoff from developed areas shall be diverted to detention basins, "passive- devices" or other passive Best Management Practices (BMP's) to the satisfaction of the City Engineer. A California registered civil engineer shall propose and design these devices as part of the drainage improvement plans for the project. Provisions shall be made by the Permittee to provide for maintenance in perpetuity. 137. Prior to City issuance of a grading permit, the permittee shall obtain all necessary NPDES related permits. The grading permits issued for the development shall require permittee to provide schedules and procedures for onsite maintenance of earthmoving and other heavy equipment and documentation of proper disposal of used oil and other lubricants. The onsite maintenance of all equipment that can be performed offsite shall not be allowed. 138. The project construction plans shall state that the Permittee shall comply with the "California Storm Water Best Management Practice Handbooks" - Best Management Practices (BMPs) applicable to the development and to the satisfaction of the City Engineer. Said requirements shall include the following: a. All onsite storm drain inlets shall be labeled "Don't Dump Drains to Arroyo." b. No outdoor vehicle maintenance shall be allowed. OCIC -050 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 37 c. The entire project site and any off -site improvement areas shall be maintenance free of litter and debris. d. All onsite storm drains shall be cleaned, using approved methods, at least twice a year, once immediately prior to October 1, the rainy season, and once in January. Water flushing is not an approved method for cleaning. e. All sidewalks, walkways, and parking areas shall be swept regularly to prevent the accumulation of litter and debris from entering the storm drain. No cleaning agent shall be discharged into a storm drain system. If any cleaning agent or degreaser is used, wash water shall not be discharged to the storm drain but shall be discharged to the sanitary sewer. Discharges to the sanitary sewer are subject to the review and approval of the County Waterworks District No. 1. f. The City shall require that "passive" devices and BMP's be used to comply with NPDES water quality requirements. The Permittee shall provide the City with a Maintenance Program for such devices. The Operation and Easement Agreement shall include a requirement that the Permittee /Property Owner(s) shall maintain, in perpetuity, such devices in a manner consistent with specific requirements to be detailed within the Maintenance Program. UTILITIES 139. Utilities, facilities and services for IPD 2001 -01 shall be extended and /or constructed in conjunction with its phased development by the Permittee as the project proceeds. Any work within the City right -of -way shall require an encroachment permit. 140. All existing, relocated and new utilities shall be placed underground. 141. Any right -of -way acquisition necessary to complete the required improvements shall be acquired by the Permittee at his /her expense. If any of the improvements which the Permittee is required to construct or install are to be constructed or installed upon land in which the Permittee does not have title or interest sufficient for such purposes, the Permittee shall do all of the following at least 60 days prior to the filing of any Phase of the Final OC11005:1 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 38 Map for approval pursuant to Governmental Code Section 66457. a. Notify the City of Moorpark (hereinafter "City ") in writing that the Permittee wishes the City to acquire an interest in the land, which is sufficient for the purposes as provided in Governmental Code Section 66462.5. b. Upon written direction of the City supply the City with: i. A legal description of the interest to be acquired. ii. A map or diagram of the interest to be acquired sufficient to satisfy the requirements of subdivision (e) of Section 1250.310 of the Code of Civil procedure. iii. A current appraisal report prepared by an appraiser approved by the City which expresses an opinion as to the fair market value of the interest to be acquired. iv. A current Litigation Guarantee Report. 142. Enter into an agreement with the City, guaranteed by such cash deposits or other security as the City may require, pursuant to which the Permittee shall pay all of the City's cost (including, without limitation, attorney's fees and overhead expenses) of acquiring such an interest in the land. 143. On -site private streets, aisles, parking areas, curb, gutter sidewalk, drainage facilities and all other civil facilities shall be designed and constructed in accordance with the requirements for public streets and public facilities. PLEASE CONTACT THE VENTURA COUNTY FIRE DEPARTMENT FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 144. An onsite access road width of 25 feet and off - street parking shall be provided. 145. All driveways shall have a minimum vertical clearance of 13 feet 6 inches (13'6 "). 146. Prior to construction, the Permittee shall submit two (2) site plans to the Ventura County Fire Protection District 1303052 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 39 (Fire District) for the review and approval of the location of fire lanes. The fire lanes shall be posted in accordance with California Vehicle Code, Section 22500.1 and Article 10 of the Uniform Fire Code prior to occupancy. 147. Any gates to control vehicular access are to be located to allow a vehicle waiting for entrance to be completely off the intersection roadway. A minimum clear open width of fifteen (15) feet in each direction shall be provided for separate entry /exit gates and a minimum twenty (20) feet for combined entry /exit gates. If gates are to be locked, a Knox system shall be installed. The method of gate control, including operation during power failure, shall be submitted to the Fire Prevention Division. Gate plan details shall be submitted to the Fire District for approval prior to installation. A final acceptance inspection by the Fire District for approval prior to installation. A final acceptance inspection by the Fire District is required prior to placing any gate into service. 148. Approved walkways shall be provided from all building openings to the public way or Fire Department access road /driveway. 149. Address numbers, a minimum of 6 inches (6 ") high, shall be installed prior to occupancy, shall be of contrasting color to the background, and shall be readily visible at night. Where structures are set back more than 250 feet (250') from the street, larger numbers will be required so that they are distinguishable from the street. In the event, the structure(s) is not visible from the street, the address number(s) shall be posted adjacent to the driveway entrance. 150. A plan shall be submitted to the Fire District for review indicating the method by which this building will be identified by address numbers (Suite Numbers). 151. Prior to construction, the Permittee shall submit plans to the Fire District for approval of the location of hydrants, and show existing hydrants within 300 feet of the development. 152. Fire Hydrants shall be provided in accordance with current adopted edition of the Uniform Fire Code, Appendix III -B and adopted amendments. On -site fire hydrants may be required as determined by the Fire District. OC3053 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 40 153. Fire hydrants shall be installed and in service prior to combustible construction and shall conform to the minimum standard of the Moorpark Water Works Manual. Each hydrant shall be a 6 -inch wet barrel design and shall have two (2) 4 -inch and two (2) 2 -1/2 inch outlet(s). 154. The required fire flow shall be achieved at no less than 20 -psi residual pressure. 155. Fire hydrants shall be spaced 300 feet on center and so located that no structure will be farther than 150 feet from any one hydrant. 156. Fire hydrants shall be set back in from the curb face 24 inches on center. 157. No obstructions, including walls, trees, light and sign posts, and any meter, shall be placed within three (3) feet of any hydrant. 158. A concrete pad shall be installed extending eighteen (18) inches out from the fire hydrant. 159. Ground clearance to be the lowest operating nut shall be between eighteen (18) and twenty -four (24) inches. 160. Prior to occupancy of any structure, blue reflective hydrant location markers shall be placed on the access roads in accordance with Fire District standards. If the final Asphalt cape is not in place at time of occupancy, hydrant location markers shall be installed and shall be replaced when the final asphalt cap is completed. 161. The applicant shall provide to the Fire District, verification from the water purveyor that the purveyor can provide the required fire flow of 175 gallons per minute at 20 psi for a minimum 2 hour duration. 162. Any structure greater than 5,000 square feet in area and /or five (5) miles from a fire station shall be provided by an automatic sprinkler system in accordance with Fire District requirements. 163. Plans for all fire protection systems (sprinklers, dry chemical, hood systems, etc) shall be submitted with payment for plan check, to the Fire District for review and approval prior to installation. Note: Fire sprinkler systems with 100 or more heads shall be supervised by an alarm system in accordance with Fire District requirements. 0CC 30,54 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 41 164. Fire extinguishers shall be installed in accordance with the Uniform Fire Code. The placement of extinguishers shall be subject to review and approval by the Fire District. 165. Commercial trash dumpsters and containers with an individual capacity of 1.5 cubic yards or greater shall not be stored or placed within 5 feet of openings, combustible walls, or combustible roof eave lines unless protected by approved automatic fire sprinklers. 166. All grass or brush exposing any structure (s) to fire hazards shall be cleared for a distance of 100 feet prior to construction of any structure and shall be maintained in accordance with Fire District requirements. 167. The Permittee shall obtain and comply with the provisions of Fire District Form #126 Requirements For Construction prior to obtaining a Building Permit for any new structures or additions to existing structures. 168. The applicant and /or tenant shall obtain all applicable Uniform Fire Code (UFC) permits prior to occupancy or use of any system or item requiring an UFC permit (Welding). 169. Building plans of all assembly occupancies shall be submitted to the Fire District for plan check. PLEASE CONTACT THE VENTURA COUNTY WATERWORKS DISTRICT NO. 1 FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 170. The Permittee shall comply with the Waterworks District No. 1 standard procedures for obtaining domestic water and sewer services for commercial, industrial and public developments within the District. Also, the Permittee shall comply with the applicable provisions of the District Rules and Regulations. 171. Unconditional Will -Serve Letter: Prior to the issuance of a Building Permit, an "Unconditional Will Serve Letter" for water and sewer service will be obtained from the Ventura County Waterworks District No. 1. PLEASE CONTACT THE POLICE DEPARTMENT FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 172. Exterior access ladders are not permitted. There shall not be any easy exterior access to the roof area, such as from ladders, trees, high walls, etc. 0,3(1)55 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 42 173. All new construction, shall comply with public safety measures as determined by the Moorpark Police Department prior to Building Permit approval. 174. A licensed security guard is required during the off hours of the construction phase, or a 6' high chain link fence will be erected around the construction site. 175. Construction equipment, tools, etc. will be properly secured to prevent theft during non - working hours. 176. All appliances (microwave ovens, dishwashers, trash compactors, etc. will be properly secured to prevent theft prior to installation during non - working hours. All serial numbers will be recorded for identification purposes. 177. If an alarm system is used, it shall be wired to all exterior doors, windows, roof vents or other roof openings where access may be made. 178. Lighting devices shall be protected against the elements and constructed of vandal resistant materials. 179. Lighting devices shall be high enough as to prohibit anyone on the ground from tampering with them. 180. Landscaping shall not cover any exterior door or window. 181. Landscaping at entrances /exits or at any intersection will not block or screen the view of a seated driver from another moving vehicle or pedestrian. 182. Addresses will be clearly visible to approaching emergency vehicles and in contrasting color to the background it is mounted on. 183. Address numbers will be a minimum of 8" in height and illuminated during hours of darkness. 184. Front door entrances will be visible from the street. PLEASE CONTACT THE MOORPARK UNIFIED SCHOOL DISTRICT FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 185. If applicable, prior to the issuance of a Building Permit, the Permittee shall pay all school assessment fees levied by the Moorpark Unified School District. 001005G S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc Resolution No. 2002 - Page 43 PLEASE CONTACT THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 186. Any transportation of heavy construction equipment and /or materials which requires the use of oversized - transport vehicles on State highways will require Caltrans transportation permit. 187. Large size truck trips shall be limited to off -peak commute periods. PLEASE CONTACT THE AIR POLLUTION CONTROL DISTRICT FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 188. All clearing, grading, earth moving, or excavation activities shall cease during periods of high winds to prevent excessive amounts of fugitive dust. 189. All trucks that will haul excavated or graded material off site shall comply with State Vehicle Code Section 23114, with special attention to Section 23114(b)(F), (e) (2) and (e) (4) as amended, regarding the prevention of such material spilling onto public streets and roads. 190. All unpaved on -site roads shall be periodically watered or treated with environmentally -safe dust suppressants to prevent excessive amounts of dust. 191. The area disturbed by clearing, grading, earth moving, or excavation operations shall be minimized to prevent excessive amounts of fugitive dust. 192. On -site vehicle speeds shall not exceed 15 miles per hour. 193. Construction equipment engines shall be maintained in good condition and in proper tune as per manufacturer's specifications. 194. Facilities shall be operated in accordance with the Rules and Regulations of the Ventura County Air Pollution Control District, with emphasis on Rule 51, Nuisance. 195. Building demolition activities may cause possible exposure to asbestos. The applicant shall be required to notify APCD prior to issuance of demolition permits of the demolition of any onsite structures. Demolition and /or renovation activities shall be conducted in compliance with APCD Rule 62.7, Asbestos - Demolition and Renovation. 196. An APCD Authority to Construct shall be obtained for all equipment subject to permit, prior to construction. To 3()0057 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso- cond.doc Resolution No. 2002 - Page 44 determine if proposed new equipment is subject to APCD Permitting, the applicant shall submit the APCD questionnaire to the to the District. PLEASE CONTACT THE VENTURA COUNTY ENVIRONMENTAL HEALTH DIVISION FOR QUESTIONS REGARDING COMPLIANCE WITH TEE FOLLOWING CONDITIONS 197. If the proposed project will be connected to sewer, a sewer availability letter shall be provided. If the existing septic system will be utilized, then a current septic system pumping report that was performed within the last five years shall be provided. In addition, if the existing septic system will be utilized, the location of the leach lines shall be included. Leach lines shall not be paved over. PLEASE CONTACT THE BUILDING DIVISION FOR QUESTIONS REGARDING COMPLIANCE WITH THE FOLLOWING CONDITIONS 198. No asbestos pipe or construction materials shall be used. 199. Prior to issuance of a Building Permit, the Permittee shall demonstrate by possession of a District Release from the Calleguas Municipal Water District that arrangements for payment of the construction charge applicable to the proposed project have been made. Permittee shall be required to comply with Ventura County Waterworks Rules and 000058 S: \Community Development \DEV PMTS \I P D \2001 \01 Sharma \Resolutions \021218 cc reso - cond.doc NORTH BUILDING - A FLOOR PLAN NORTH x.ALe: vr.r-c. COLOR 1 MATERIALS O ExT - SIpNS, MASOMTE NYID SIDYW COLORS DUN EDM• 3 ART 016 RR POCK OB 911LwM6 TRIW RAILN6• 2x MDOD LOIOtb wIN EwVADS TDE 3010 ART NIATi © FAERIL AWini ASTRLP AYNK A1O TE11T FARRIL LKLKx'E. 3AM TERRA COnw Lo WEST E z E E a' SOUTH EAST sc +La 4.r -- - - - -- _ —._.- — L.A. AVENUE STREET SCAPE -.19 16.,1.-c. BUILDING - A A3 A INDUSTRIAL PLANNED DEVELOPMENT FOR I - -° - -- • -- - °- -� -- �NRBMR CONSTRUCtiON, INC. SHARMA CONSTRUCTION, INC - LRUTERBRCN ASSOCIRtES 0 l05 MMES AVE. R]OIIPIIb(U 9lfR1 13840 EAST LOS ANGELES AVE, MOORPARK, CA Aa�M>EauPEIM.wnNC �-• �. -_- u. JUNE I A. 10D2 Ci KEYNOTES: Q nASOwTE row EAP vwP6. O MEWL AN6N6 Nm EETµ wA6. EftALIMS ❑3 ALUI FIUlIE YYIIX.M A.hB1tiY Nm ]% t �jbppatpy�555o00�� `JRP(xND AIO ]M 6 TOP IRW. •�Y) ❑A ] %6 TT21LI5 � 11' OG. O/ Lx IZ BEAM ❑S Ix ♦ POST Nm 4x DIAL. 0RA © 2x x E06E TRIM. Ql ]x 6 TRIM Nm r META& TOP 1 AS . a 2x 2 PILKETS 14' OL. Nm ]x TOP RA0. A!D Ix 4 POSt `JfPORTS • 6. O.L. ❑x 6-x W- SLt WD EUB-R VENTS. ® ]% 6 S— FASLADE ExTER Nm ExTER10R 51wIW eom 51DEs 11 34' wA. TRIM DETAIL. COLOR 1 MATERIALS O ExT - SIpNS, MASOMTE NYID SIDYW COLORS DUN EDM• 3 ART 016 RR POCK OB 911LwM6 TRIW RAILN6• 2x MDOD LOIOtb wIN EwVADS TDE 3010 ART NIATi © FAERIL AWini ASTRLP AYNK A1O TE11T FARRIL LKLKx'E. 3AM TERRA COnw Lo WEST E z E E a' SOUTH EAST sc +La 4.r -- - - - -- _ —._.- — L.A. AVENUE STREET SCAPE -.19 16.,1.-c. BUILDING - A A3 A INDUSTRIAL PLANNED DEVELOPMENT FOR I - -° - -- • -- - °- -� -- �NRBMR CONSTRUCtiON, INC. SHARMA CONSTRUCTION, INC - LRUTERBRCN ASSOCIRtES 0 l05 MMES AVE. R]OIIPIIb(U 9lfR1 13840 EAST LOS ANGELES AVE, MOORPARK, CA Aa�M>EauPEIM.wnNC �-• �. -_- u. JUNE I A. 10D2 NORTH pI, BUILDING B. FLOOR PLAN SOUTH 1. scALe• ••1• -0• 0- O O H COLOR IMAT: O srANax6 FErAL. SEN1 RDOfW6. LAPS ur aL. GGIDR. Kxl 1AA551G RED o W SPLIT T F A(E RNED IdLOM1 YALE © SrtYL� FIELD. DASIED rFJ111RE cOLOw MILFiE OD SRILLO ALLEN! BArpN6 FFD OAST® 1' 111611 W 3/{' RFGLEt. COlp6 YHiE FROST O fABRK AFNNS• LILLICPE GOIOR 5N4 TERRA COrrA ©nln. lvroDM A OmR ANDD12E0 ALIM. FRAME OOIOR FEDI.H BRONiE 6LAZRGLLEAR ©MASONTE W -N—w HArW BML A COLOR$ fi WEST !GALE- XI1•1' -D1 1� 13 OE❑5 ..r� == I- Il -I - i iI I 1 I � I W___� fWI II KEYNOTES: I� ex— 5TUGLD Yl ll. O ExrFRIOR MAArRY SRIr FA({ SCORED EILOIX BASE. O ANfi. fR,4E Nrool, A%BRL - TYPICAL © {%SNLOO ACOBR HAWIIL$ Q LfE CF ROOF SLOPE BEYpF). © �.{ 2.4 LIP SIDU16. tO IUTW ADJALENL SrAULTLRE N W. mw. ❑T Nor usEv ❑D 5TAIOIRG FETAL SEAR ROOFN6. ER NOT VIED ® Wl11tlIMlED U T F1 %RiE. 11 FABRIC ANYIY NN FETAL FRNE. 12 DDFN SPM Ala SLIPPER ra I 1" INTO KXI- FRRO`J`2 AREA 13 FETAL TOP GAP. 1{ FETAL PERSGfEL DOOR. 15 6x6 PANTED W. POST N 6.12 TRELLIS ME Ib 14'. W' R 1N6 OYERIEAD FETAL PAIEL D , Il 6. 6. {• H MTL. ANGLE GONER 611ARD FI,LN sIDE of SEOl1011AL D.')OR ID M' W W LOICREIE DO Yi -TEL DETAIL. ® LQPANY SKaNAGE UOEN SEPARATE PERMIT, fi WEST !GALE- XI1•1' -D1 1� 13 OE❑5 { O 6Q b =o NORTH- VIEW FROM L.A. AVENUE EAST sGALe• K••ro• fGAI.!• K••ro• BUILDING - B A4 A INDUSTRIAL PLANNED DEVELOPMENT FOR 1 ° ° °° °-� • °° -- ° °° - °I�y IMA CONSTRUCTION, INC. SHARMA CONSTRUCTION, INC , =LAUTERBACH 5 ASSOCIATES OSNIGELE— NDORF.W %U 21 13840 EAST LOS ANGELES AVE, MOORPARK, CA WW CTUREIRIN — "..,...... ".. _•._.•. 1 UNE 14 . 2002 ..r� == I- Il -I - i iI I 1 I � I W___� fWI II _ { O 6Q b =o NORTH- VIEW FROM L.A. AVENUE EAST sGALe• K••ro• fGAI.!• K••ro• BUILDING - B A4 A INDUSTRIAL PLANNED DEVELOPMENT FOR 1 ° ° °° °-� • °° -- ° °° - °I�y IMA CONSTRUCTION, INC. SHARMA CONSTRUCTION, INC , =LAUTERBACH 5 ASSOCIATES OSNIGELE— NDORF.W %U 21 13840 EAST LOS ANGELES AVE, MOORPARK, CA WW CTUREIRIN — "..,...... ".. _•._.•. 1 UNE 14 . 2002 EXISTING BATCH PLANT EXISTING RESIDENTIAL / DEVELOPMENT p /' s 2 IS 13 IS 3 � I _ fI a m © F E LORIG. FG, PANG LID "2A S —",5 O C. bIZAI. ' SLOPED b' REINFGY+LED CHU. YIALL L01 LORfdKA -U METAL.A1E FOOik � IA 12 ATOP 5TFEL AIIGLE BRACE - i,P LB00 YIALL - 1 _ J VENTURA COUNTY FLOOD CONTROL BASIN NORTH �I I EXISTING BATCH PLANT %\ I I I 6 I 1 \ I \y SITE PLAN XALG� 1'•30' -O' GENERAL NOTES: MEWA -TOP FLANGE P HANGER. l - n'P. r r ne p1.cTO1 o cp.Lxn LONL. SLAB WI SLOPE TO DRA TO O FIWSH -IN E r® nr OA.AI a2. 3' 0 5TEEL PIPE CCU— TO'JFPORT 118 MRf /M ro 4BIArI ae1 PM.e PI+•eM A,Rf 1.13. PROVIOE I0'0.36' OEEP LONL. FOOTING. PAINT TO HATCH OONO. H 5 3' 0 STL PIPE L L N/ OR KEYNOTES: p.N�HP�I pEx.nN. pPAAIx,,,r AID � xAU W PAN, A A,.E.,�, Ao� ❑❑ � RA,��.2 � o,l I l 3 �� © . CPLI�IEIE GMIS pG�rE PAS Ar2A O ps.eGnsGAL 1RA,sE� PAP. ® A�PE6rwAN A� 6A2. 11 AORVe 6Paso ng rANC N rolc. OAm ccwrAN.Oar PAO. 12 E1ra IlrOrnwT LaunoH. 13 lOSLOree 1>wQAF AReA oN rwseP vwP ott.Ic 11 HAMIGAPFEp PwKILN', PAGES ram nAICwEPUN: PAGE IS Easnw w.rER Leret. ® e:u,nNS GATGH BASIN I, EIOSnMS rwE Hrquxr. ID coxcart SloevLAUC. w Lx! a 30 nrtalT ♦ARO Yrws. ® 21 uwN LILAC EEN4x6. 31 I061.wO,viH IRCw EDC.e ENCLOV Vt I,rx p. PAIN,6� ».,E ,..EPIC EARFN6 S,RIP6. pE CnNP —Ar10x . LoN 6 A s xN .E ro se RuaA2s PROJECT ANALYSIS: PHASE ASSESSOR PARCEL 08 512 -0 - 180 -05: / / / / / 513 -0. 100 -071 512 -0. 180 -T31 CONSTRUCTION TYPE � OCCUPANCY GROUP B. S -: NNE USE M= SGE AREA 87.855.85 S.F (1.58 ACREB BUILDING AREA: PR -08ED GULDINGS BULGING A (Oft,) 2.6194,20 9 BULO0IG B / ON.. 1,200.00 B.F. R. it Shoe / TOTAL BUILDING AREA 1 8,027.33 S.F COVERAGE 13.3. LANDSCAPE AREA GROSS L COVERAGE EXISTING RESIDENTIAL / DEVELOPMENT p /' s 2 IS 13 IS 3 � I _ fI a m © F E LORIG. FG, PANG LID "2A S —",5 O C. bIZAI. ' SLOPED b' REINFGY+LED CHU. YIALL L01 LORfdKA -U METAL.A1E FOOik � IA 12 ATOP 5TFEL AIIGLE BRACE - i,P LB00 YIALL - 1 _ J VENTURA COUNTY FLOOD CONTROL BASIN NORTH �I I EXISTING BATCH PLANT %\ I I I 6 I 1 \ I \y SITE PLAN XALG� 1'•30' -O' GENERAL NOTES: MEWA -TOP FLANGE P HANGER. l - n'P. r r ne p1.cTO1 o cp.Lxn LONL. SLAB WI SLOPE TO DRA TO O FIWSH -IN E r® nr OA.AI a2. 3' 0 5TEEL PIPE CCU— TO'JFPORT 118 MRf /M ro 4BIArI ae1 PM.e PI+•eM A,Rf 1.13. PROVIOE I0'0.36' OEEP LONL. FOOTING. PAINT TO HATCH OONO. H 5 3' 0 STL PIPE L L N/ OR KEYNOTES: p.N�HP�I pEx.nN. pPAAIx,,,r AID � xAU W PAN, A A,.E.,�, Ao� ❑❑ � RA,��.2 � o,l I l 3 �� © . CPLI�IEIE GMIS pG�rE PAS Ar2A O ps.eGnsGAL 1RA,sE� PAP. ® A�PE6rwAN A� 6A2. 11 AORVe 6Paso ng rANC N rolc. OAm ccwrAN.Oar PAO. 12 E1ra IlrOrnwT LaunoH. 13 lOSLOree 1>wQAF AReA oN rwseP vwP ott.Ic 11 HAMIGAPFEp PwKILN', PAGES ram nAICwEPUN: PAGE IS Easnw w.rER Leret. ® e:u,nNS GATGH BASIN I, EIOSnMS rwE Hrquxr. ID coxcart SloevLAUC. w Lx! a 30 nrtalT ♦ARO Yrws. ® 21 uwN LILAC EEN4x6. 31 I061.wO,viH IRCw EDC.e ENCLOV Vt I,rx p. PAIN,6� ».,E ,..EPIC EARFN6 S,RIP6. pE CnNP —Ar10x . LoN 6 A s xN .E ro se RuaA2s PROJECT ANALYSIS: PHASE ASSESSOR PARCEL 08 512 -0 - 180 -05: 513 -0. 100 -071 512 -0. 180 -T31 CONSTRUCTION TYPE � OCCUPANCY GROUP B. S -: NNE USE M= SGE AREA 87.855.85 S.F (1.58 ACREB BUILDING AREA: PR -08ED GULDINGS BULGING A (Oft,) 2.6194,20 9 BULO0IG B 8.15.00 S.F ON.. 1,200.00 B.F. R. it Shoe 5,833.00 B.F, TOTAL BUILDING AREA 8,027.33 S.F COVERAGE 13.3. LANDSCAPE AREA GROSS 18.072.72 S.F COVERAGE 26.8. INTERIOR AREA 1.662.22 S.F COVERAGE 9.3. PAVED AREA 39,366.80 S F COVERAGE 58.01 PARKING REOUREMENTS OFFICE 3.380.33 S F. (1/300) 12 SPACE£ REPAIR SHOP 5.633.IN 8.F. It /600) 12 SPACE! TOTAL REOURED 21 SPACE£ PROPOSED: STANDARD 33SPACEE COMPACT 08PAM ACCESSABLE 2SPACE£ 35 SPACE£ 71 Bn Yn xE 1 SPACES • wNGES Hc1DEO TCP 1 BOr, . TI LANE BOLT IN5ERi IN LpY:. . snucc F R! I I 1 FIwSN GRADE U - IOrILRETE FOOTING L6rLi�R,. LATCIITO FRAl NE BOLT VELD C FRMf 7V SLEEVE Ix LOLL•.. rN. TRASH U V. //� TRASH ENCLOSURE PLAN 30 -0003 SLNF. 3116'.1 -O' •• 130 -3003 SLALE: I/1' W. I' -0' P'' VICINITY MAP r A INDUSTRIAL PLANNED DEVELOPMENT FOR RMA CONSTRUCTION, INCI SHARMA CONSTRUCTION, INC ! "' WI RBACN 5 ASSOCIATES .OS ANGELES— —.CA w' 13840 EAST LOS ANGELES AVE, MOORPARK, CA ARCwr£erlwe rPlAMfq /•- • ..- _ Y JUNE 14.•2002 NORTH CONCEPTUAL LANDSCAPE PLAN ei 1 � 1 1 PLANT LEGEND MWs- WE sO Wl f fx ttgbW .6E ' -1 - ] CN yp �p9N��RaIlE ® 2x.V111Y' ] � Mryp�il- 0 ] LIL YFOM „.WfMtltX u/.f. 'YNCII' r�ilfp.��gPRn�'E�EgE 0 ] G.0 PII! MIM tOBpu '„„fLlfA 5 OYM1f � I SnL � l�Y]M «PoXUN�PCRP PM1 ttK! MIS • it c \ MIS r] OC \ dlCWrtxIK sRA„aA PY \ .wt11/l C0.Ca - to BC oErt„„MF➢ • Pots � P oC L1 A INDUSTRIAL PLANNED DEVELOPMENT FORN� °,�• °• ° °.� ,,_,_F__ _.,, ° °pPl� 'NARMA CONSTRUCTION, INC P SHARMACONSTRUCTION,INC - LAUTERBACN 5 ASSOCIATES uNOEAStIQSA„GEIES.YE . woPWCA -t 13840 EAST LOS ANGELES AVE, MOORPARK, CA ,,,,,,,, „_ „,,, JUNE 1..7002 ITEM q• A• ,• fir. ,:f,C�?f ARK. C �T.'�r�'`L� ACTION: - MOORPARK CITY COUNCI .S;O _ AGENDA REPORT�,,,� BY- TO: Honorable City Council FROM: Deborah S. Traffenstedt, Assistant to City Manager/ City Clerk J 5T DATE: December 11, 2002 (CC Meeting of 12/18/02) SUBJECT: Consider Status Report on County of Ventura Open Space District Advisory Committee ( OSDAC) and Recommendation on Open Space District Project Category Definitions and Priority for Land Acquisition BACKGROUND In November 1998, Ventura County voters endorsed the Open Space District program concept by approving Advisory Measure A. The County Board of Supervisors subsequently established an ad hoc Open Space District Advisory Committee ( OSDAC) on January 8, 2002, and approved a scope of work, which is included as Attachment 1 (as amended in March 2002). The OSDAC includes 41 representatives from various agencies and organizations, as summarized in Attachment 2. The City of Moorpark's current representative on the OSDAC is Deborah Traffenstedt. As an ad hoc committee, the OSDAC will have a limited duration and will be dissolved after it has provided recommendations to the Board of Supervisors on criteria for projects to be funded, a preferred funding option, and on the pros and cons of governance options. To date, the OSDAC has convened six meetings, with the first meeting held in April 2002. There is a ten - member Working Subcommittee of the OSDAC, which has convened five meetings since July 2002. Another important milestone in the progress towards creation of an open space district was the approval of Assembly Bill No. 1145, which was signed into law on April 17, 2002. This legislation allows the Board of Supervisors to call an election for creation of an Open Space District, and describes the governing authority to be five directors either elected, appointed by the Board, or members of the Board. GOGOG4 Honorable City Council December 18, 2002 Regular Meeting Page 2 At the November 20, 2002 meeting of the OSDAC, the City representatives were asked to bring back a recommendation on the definition for "parklands ", in conjunction with defining and analyzing open space district project categories and project criteria. On November 5, 2002, the Board of Supervisors responded to a question from the OSDAC by voting that their preference was to limit the definition of Parkland /Recreation to only passive uses, such as hiking and bicycle trails, nature programs, etc. The Board noted that the voter - approved Measure A did not reference active recreation uses such as softball, football and soccer fields. Included as Attachment 3 is a copy of the draft open space project category definitions that were provided to the Board of Supervisors. The OSDAC discussed the Board's direction at the November 20, 2002 meeting; however, the representatives from the cities of Thousand Oaks, Santa Paula, and Port Hueneme stated their city's preference was to not prohibit future open space district funding of land acquisition for active recreation purposes. On November 25, 2002, the SanBuenaventura City Council voted to communicate to the OSDAC their preference for the parklands definition to be limited to passive recreation uses. The Port Hueneme City Council in a letter dated December 5, 2002, communicated to the OSDAC their preference that active recreational uses be included as an eligible project type under the parklands category for the purposes of open space district funding. Staff is unaware at this time whether any other cities in Ventura County have scheduled this issue for a City Council recommendation. The Open Space District enabling legislation, AB -1145, states that the formation of a regional open -space district in Ventura County is critically needed to help address the unresolved needs and development pressures in the Ventura County area with respect to the preservation of open- space, natural, and agricultural areas, and local and regional parks and recreation facilities. The legislation does not limit the parks and recreation facilities to passive versus active uses. DISCUSSION The question asked by the OSDAC is whether the definition of "parkland" should be limited to only passive uses, as shown on Attachment 3. Staff's intent would be to prepare a letter to the OSDAC that responds to this question as well as related issues as described below. 000065 Honorable City Council December 18, 2002 Regular Meeting Page 3 Staff's opinion is that the definition of "parkland" should not preclude the type of recreation use; however, lands to be acquired for strictly recreation purposes should not have as high a priority for acquisition funding as preservation of greenbelts and buffer lands between cities, and preservation of agricultural land and natural resources. This position would be similar to that followed by the Sonoma County Agricultural Preservation and Open Space District, which has an Acquisition Plan that includes four acquisition categories: agriculture, greenbelts, natural resources and recreation. To summarize, the Sonoma County District Acquisition Plan generally states that the District's primary role for recreation is to acquire land and that the responsibility for developing, operating and maintaining recreational sites and facilities lies with appropriate local, regional or State park agencies. Recreation is identified as a secondary focus under the voter approved Expenditure Plan for the Sonoma County Agricultural Preservation and Open Space District. Staff's opinion is that the letter to the OSDAC should include language to clarify that the City would not support the funding of an active recreation project in unincorporated areas of the County that serve as greenbelts or buffer areas between cities. This is intended to ensure that the City of Moorpark is not misinterpreted as promoting an active recreation use such as a golf course in the Tierra Rejada Greenbelt area. The letter to the OSDAC should also clearly state the City Council's support for a higher priority for acquisition of open space lands and /or conservation easements to preserve greenbelts and buffer lands between cities, agricultural land, and natural resources, in comparison to acquisition of land for recreation purposes. As previously stated, one of the stated purposes of the OSDAC is to advise the Board of Supervisors on criteria for projects to be funded. STAFF RECObMNDATION Direct staff to prepare a letter to the OSDAC, including a recommendation on Open Space District project category definitions and priority for land acquisition, as discussed in the agenda report. Attachments: 1. OSDAC Scope of Work 2. Summary of OSDAC Representation 3. Open Space District Advisory Committee Vision Statement and Project Categories 00010IGG ATTACHMENT 1 BOARD - APPROVED SCOPE -OF -WORK FOR THE OPEN SPACE DISTRICT ADVISORY COMMITTEE (OSDAC) Revised by Board on 3119102 The following OSDAC Scope -of -Work expands on the principles approved by the Board of Supervisors on January 8, 2002 and is also based on Board directives and comments provided on February 26 and March 12, 2002. The purpose of the 'Scope' is to describe the goals and purpose of the open space district (OSD) and to clarify the OSDAC's purpose, role, duties and responsibilities so as to minimize any ambiguity as to the Committee's primary objectives. The Committee's responsibilities have also been separated into Board mandated and Board recommended procedures. BOARD OF SUPERVISORS FINDING Based on the voter's approval (68 %) of Advisory Measure A in 1998 and the public's considerable support (up to 75 %) for the formation of an OSD (2001 Public Opinion Survey findings), the Board of Supervisors unanimously supports the creation of a Regional OSD in Ventura County. In recognition of this finding, the Board directs that a regional district formation ballot measure be prepared and submitted to Ventura County voters. GOALS AND PURPOSE OF OPEN SPACE DISTRICT 1. The primary goal and purpose of the OSD is to identify and preserve agricultural and open space lands that are under the greatest threat of conversion to other uses and fits an overall scheme of preserving wildlife corridors and natural habitat and contributing to watershed health. • Develop a capability to accept contributions of lands if no other agency is more appropriate. 2. The secondary goal and purpose of the OSD is to acquire land for parks that is under the greatest threat of conversion to other uses and fits an overall scheme of preserving wildlife corridors and natural habitat and contributing to watershed health. PURPOSE OF OSDAC The OSDAC is to advise the Board on how an OSD could be set up and not if it should be established. The OSDAC is an ad -hoc organization that has been appointed by and will serve as advisor to the Board of Supervisors. As with other ad -hoc organizations, the Committee shall have a limited duration and it will be dissolved after it has provided recommendations to the Board regarding the language of future funding and project ballot measure(s) and completed an assessment of governance options. BOARD - MANDATED OSDAC DECISION- MAKING SEQUENCE • Utilize the Board - adopted goals and purpose of the OSD as the basis for developing project and funding recommendations and assessing governance options. • Prepare draft open space and farmland conservation and park acquisition project lists. Q0GOS7 Prepare OSD funding recommendations. • Assess the advantages and disadvantages of OSD governance options including governance costs, autonomy, accountability, etc. BOARD - MANDATED OSDAC RESPONSIBILITIES • Provide periodic progress reports to the Board regarding the OSDAC's activities, deliberations and progress. The written progress reports will be presented to the Board at least quarterly, or on a more frequent basis, if circumstances warrant. • Review and comment on staff and consultant work products including meeting summaries, research papers, analysis and other technical studies. Technical work that has been endorsed by the Committee will become part of a permanent record and should be included in an appendix to the quarterly status reports to the Board. The 'Committee of the Whole' (includes all representatives) shall collectively discuss policy - related issues and shall be involved in making the Committee's final recommendations to the Board. However, the OSDAC may wish to create a small number of 'functional sub- committees' that would identify, analyze and develop funding and project recommendations and assess governance options for later consideration by the 'Committee of the Whole'. • Develop funding recommendations that consider the findings of the November 2001 Public Opinion Survey and the input of the OSDAC members. Funding options that should be analyzed and discussed include a real property special assessment and a special tax (sales tax) increase. Develop a recommended list of projects that are representative of the project categories including, 1) the protection of coastal water, rivers and streams, 2) farmland conservation, 3) open space conservation, and 4) the acquisition and improvement of parks and recreation facilities. The project list shall consider the findings of the November 2001 Public Opinion Survey, the language in the OSD enabling legislation (AB 1145), and the input of the OSDAC members. Assess the advantages and disadvantages of the OSD governance options (i.e., appointed board of directors, directly elected board of directors, or the Board of Supervisors serving in an ex- officio role). The assessment should consider governance costs, autonomy, accountability, etc. and should also take into account the findings of the November 2001 Public Opinion Survey, the language in AB 1145, and the input of the OSDAC members. Although the OSDAC will disband after ballot measure(s) recommended language has been prepared, some or all of the Committee members could serve on their own as the nucleus of a ballot measure advocacy organization, if they so choose. In accordance with State law, the County of Ventura would not provide funding for a future ballot measure advocacy campaign. • The OSD Coordinator shall prepare and the OSDAC shall approve summary minutes of its meetings — the minutes should become part of the permanent record and should be included in the Committee's quarterly progress reports to the Board. OOGOGS P41 One person shall represent each Board - designated agency and organization. If the primary representative is not able to attend a meeting due to illness, a schedule conflict, etc., a designated alternate member may represent the agency or group. However, in order to facilitate the business of the OSDAC and to ensure program continuity, the Board encourages that each agency or group should avoid rotating their membership among different representatives. BOARD - RECOMMENDED OSDAC RESPONSIBILITIES • The OSDAC's recommendations could be decided through a consensus - building process or the Committee could vote on individual policy issues. Another option is to utilize both consensus and voting procedures. Minority opinions on important issues and decisions should also be recorded and made part of the permanent record. • The OSDAC could consider using the services of a professional facilitator. The facilitator could be funded by non - governmental organizations (NGOs) and /or governmental agencies that serve on the Committee. • The OSDAC should appoint a Chair and a Vice - Chair. The `officers' should work with the OSD Coordinator, the facilitator (if appointed), and the chairs of functional subcommittees (if established), and prepare the Committee's agendas. The Chair should also sign Committee correspondence. • The OSDAC should meet at approximate one -month intervals. The Committee should establish a regular meeting location(s) and a time slot that to the extent feasible, accommodates the schedules of the individual representatives. 000069 3 ATTACHMENT .2- Open Space District Advisory Committee Representatives • Cities and County Appointees (16) • Agricultural Community (4) • Business Community (4) • Environmental Organizations (3) • Recreation &Park Districts (3) • Local Land Conservancies (3) • Farmland, Open Space and Habitat Conservancies (4) • Public Service Organizations (2) • Wetlands/Water Quality Organizations (2) +000 ATTACHMENT 3 Open Space District Advisory Committee Vision Statement and Project Categories (Revised: 11/15/02) Open Space District Vision Statement (Revised by Subcommittee 11115102) • The primar3r purpose of the Regional Open Space District is to help preserve the natural and unique qualities of Ventura County (e.g., ridgelines, scenic viewsheds, wildlife corridors, natural habitat, agricultural lands, greenbelts between the cities, hillsides, wetlands, rivers and streams, and natural parksites) for the enjoyment of present and future residents of the County. Fneshaflis Open Space District Project Category (Definitions) (Approved by Committee 10/17102) • OPEN SPACE — This designation is applied to an area of undeveloped land, wetlands, rivers or streams which has substantially retained its characteristics as provided by nature or has been substantially restored, or which can be feasibly restored to a near natural condition, and which has natural habitat, wildlife, and scenic resources. • AGRICULTURE — This designation is applied to irrigated lands (e.g., prime farmland, farmland of statewide importance, unique farmland) and non - irrigated lands (local importance, grazing lands) that are suitable for the production of agricultural commodities and/or the raising of livestock. (Discussed by Committee on 10/17102 and Subcommittee on 10130102 and 11/15102 — Board direction on 1115102 generally confirmed this definition with the provision that active park and recreation uses should be excluded) • PARKLAND — This designation is applied to lands with scenic, natural and /or open space values, set apart aside to conserve natural, scenic, cultural, or ecological resources for present and future generations, and to be used by the public as a place for rest, education, exercise, inspiration, and passive recreation (e.g., hiking, bicycling, horseback riding, rock climbing, nature studies, and picnicking and camping). is Open Space District General Proiect Eligibility Standards (Revised by Subcommittee 11115102) • OPEN SPACE — Properties or conservation easements acquired by the OSD must meet one or more of the following standards: • Wildlife corridor quality • Natural habitat quality • Watershed health contribution • Scenic qualities values 000071 Visibility (e.g., greenbelts, transportation corridors, scenic highways) • AGRICULTURE —Properties or conservation easements acquired by the OSD must meet one or more of the following standards: • Quality of Irrigated farmland (e.g., soil quality, water cost and availability) • Non - Irrigated farmland • Quality a Livestock grazing land • Watershed health contribution • Visibility (e.g., greenbelts, transportation corridors, scenic highways) • PARKLAND —Properties or conservation easements acquired by the OSD must meet one or more of the following standards: • Wildlife corridor quality • Natural habitat gealit� • Watershed health contribution • Public access • Cultural /historical sigRifiGaese values • Visibility (e.g., greenbelts, transportation corridors, scenic highways) • Scenic qualities values 0000"'2 CADocuments and Settings\kjellbg \My Documents\ OSDACVisionStateDefinifionStand .doc TO FROM: DATE: MOORPARK CITY COUNCIL AGENDA REPORT The Honorable City Council ITEM q• 8. Kenneth C. Gilbert, Director of Public Works December 6, 2002 (Council Meeting 12- 18 -02) I (C -- SUBJECT: Consider Resolution Amending the FY 02/03 Budget to Revise the Budget for Project 8049: a Consultant Study to Investigate the Feasibility and Cost Related to the Possible Establishment of a Prohibition or Restriction of Non -Local Truck Traffic on Route 118 Between the Route 23 Freeway and Route 232 (Vineyard Avenue) nT.grTTGGT0W A. Background 1. On June 5, 2002, the City Council authorized staff to retain the services of a consultant [Parsons] to develop a feasibility report setting forth the requirements and costs related to the development, processing and administration of an application to Caltrans for the establishment of truck restrictions on Route 118. 2. On August 21, 2002, the City Council adopted a resolution funding the initial phases of work for this study. 3. On November 6, 2002, the City Council received and considered a report pertaining to Task 1: the affect of the National Highway System [NHS] designation on the desired truck restriction efforts. B. Citv Council Discussions on November 6 On November 6 the City Council: 1. Received a report which advised that, in the opinion of Parsons, the NHS designation, in of itself, would not impair the City's ability to seek, or Caltrans' ability to grant, truck restrictions; Truck-ban-0212 000073 Truck Restriction Investigation December 6, 2002 Page 2 2. Was advised that the original Task 2 [an analysis of the requirements related to the possible removal of the NHS designation] was to be deleted from the Scope of Work; 3. Was advised that the establishment of truck restrictions must be based on a safety justification; 4. Considered a draft scope of work and fee for a revised Task 2 to prepare a Safety Analysis of the corridor. At that meeting it was also clarified that the limits of the study area should be extended westerly to Route 232, Vineyard Avenue. C. Revised Scope for Task 2 In response to input received from the City Council on November 6, Parsons has revised the Scope of Work and fee for the new Task 2. The revised scope is generally summarized as follows: "Conduct a safety analysis of SR 118 within the project limits to evaluate the corridor for any nonstandard geometric features, researching any existing accident data with Caltrans and the CHP, and identifying environmentally sensitive areas that could be adversely affected by certain types of truck cargo. The Consultant will also review successful prohibition and /or restriction applications with similar safety issues identified as part of this task, if any, and make an assessment as to the likelihood of successfully completing the truck restriction application." In the report considered by the City Council on November 6, the fee amount cited for Task 2 was $6,897. Due to the change in the Scope of Work, the fee amount has been increased to $12,538. D. Air Quality Impacts The analysis to be performed by Parsons will also include an investigation of air quality impacts of diesel emissions, particularly with regard to the proximity of those emissions to schools and school -aged children. This analysis will be restricted to a review of available information on the subject. It will not include the type of in -depth analysis which would be required to attempt to build a correlation between truck emissions and poor school attendance at a particular school located next to a highway. Such an effort was believed to be beyond the resources approved for this stage of this investigation. Truck—ban-0212 0 CL 0741 4 Truck Restriction Investigation December 6, 2002 Page 3 E. Fiscal Impact 1. Change to Scope: The following is a summary of the proposed change to the Consultant fees: Task 1. Investigate NHS Designation 2. Remove NHS Designation [deleted] 2A. Safety Analysis 3. Describe Application Requriements 4. Summary Report Reimbursable Expenses Original Fee ($) Revised Fee ($) 3,513 2,701 3,513 0 0 13,338 8,364 7,754 4,160 3,736 500 500 Total 20,050 28,029 2. Budget Amendment: It is necessary to amend the Budget to fully fund this study. Attached is a Resolution for that purpose. The proposed change is summarized as follows: Description Current Amt. ($) Revised Amt. ($) Appropriation from Fund 2002: Traffic Mitigation 21,000 28,100 Budget Amount: 2002.8310.8049.9601 21,000 28,100 It should be noted that, if it is determined that Tasks 3 and /or 4 are not required, funds appropriated for that portion of the study will not be expended and the unexpended appropriations will be returned to the funding source. STAFF RECOI- MNDATION Adopt Resolution No. 2002 - revising the appropriation and budget for the subject consultant services. Attachments: Exhibit l: Resolution Truck—ban-0212 00007-15 Exhibit 1 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 02/03 BUDGET TO REVISE THE APPROPRIATION AND BUDGET FOR PROJECT 8049 - HIGHWAY TRUCK RESTRICTIONS [FUND 2002 - TRAFFIC MITIGATION FUND] WHEREAS, on June 5, 2002, the City Council adopted the Budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $7,100; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $7,100, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18TH day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail 0000 i G Resolution No. 2002 - Exhibit "A" REVISED APPROPRIATIONS & BUDGET FOR Highway Truck Restriction Project [Project No. 8049] FUND ACCOUNT NUMBER APPROPRIATION REQUEST Traffic Mitigation 2002.8310.8049.5500 $ 7,100 TOTALS: $ 7,100 FY 02/03 BUDGET RE -CAP ACCOUNT NUMBER CURRENT SUBJECT REVISED REVISED FY 02/03 BUDGET FY 2002 /03 APPROPRIATION FY 2002/03 $21,000 BUDGET / (REDUCTION) BUDGET 2002.8310.8049.xxxx $21,000 $ 7,100 $ 28,100 TOTALS: $ 21,000; $ 71100 $ 28,100 DISTRIBUTION OF APPROPRIATIONS TO EXPENSE ACCOUNT NUMBERS ACCOUNT NUMBER CURRENT FY 02/03 BUDGET SUBJECT APPROPRIATION / (REDUCTION) REVISED FY 02/03 BUDGET 2002.8310.8049.9601: Design $21,000 $ 7,100 $ 28,100 2002.8310.8049.9610: R -O -W $ 0 $ 0 $ 0 2002.8310.8049.9640: Const. $ 0 $ 0 $ 0. 2002.8310.8049.9650: Insp. $ 0 $ 0 $ 0 TOTALS: $21,0001 $ 7,100 $ 28,100 Approved as to form: OOC-©77 ITEM �C. of ZVI -I f'-i9A ACT TON: a BY: ITEM NO, 9. C. Verbal Report on Three Slope Failures in Mountain Meadows No Staff Report ITEM-- I-C-0 THOMAS CONSTRUCTION General Building Contractor 4215 Tierra Rejada Rd Unit 144, Moore^ CaiffibrMa 93021 (805) 523 -0048 - office (805) 523 -7857 - fax (805) 857.6678 - cell State License 621975 12/17/01 Mr. Hugh Riley Assistant City Manager The City of Moopark 799 Moorpark Ave. Moorpark, CA. 93020 RE: Buttercreek I / Verona HOA Retaining Wall / Slope Failure Repairs Project Repair Status Dear Mr. Riley, i; I` C 1 2002 assMotC0 Managers Office This letter is to serve as a current status report regarding the correction of the Buttercreek Estates I Retaining Wall located along Mountain Meadow Drive. And also, for the slope failure for the Verona H.O.A. located at the north side of Northdale Street facing the Arroyo. BUTTERCREEKI The City Engineer has approved the correction plans. I will submit additional copies of the plans, calcs, and soils information, and pay the plan check fee to Building and Safety late tomorrow afternoon. Mr. Ray Young has informed me that he should only require 10 days for his first plan review. If there are corrections, I will handle them promptly and expect to have a permit by the end of the year. My crew will begin work immediately. The scope of work involves salvaging the existing wall (as it was found to be structurally sound). We are installing an elaborate drainage system that requires excavation of the dirt 5' behind the wall clear down to the footing. A sub drain will be installed at the base. The wall will then be waterproofed and backfilled with gravel and top soil. A "V ditch surface drain will be installed on top. Both drains will drain every 50' through 4" pipe under the sidewalk and into the gutter. The failed area of the wall will be rebuilt last and a complete power wash cleaning of the face of the entire wall, sidewalk, and gutter will be performed at completion. The Homeowner's Association must pay for this themselves and are in the process of obtaining financing. An expected a heavy rainy season this will cause delay, however, I will cover the area as needed to minimize down time. Once started, I expect the schedule to require between 60 to 90 days VERONA SLOPE The City Engineer has approved the correction plans. I understand he is ready to sign the Mylars and we are ready for permit. Since it was discovered during our analysis of the failure that three additional lots to the east are also in jeopardy, our plan includes the repair of these as well as the initial five lots that fell. The Counsel for the Board is in process of negotiating a settlement from the Builder for these additional lots. Z00'd d90 :0T Z0 /4T /ZT However, considering the expected "El Nino" weather, it may be in the best interest of all to completely cover the area at this time with plastic and sandbags, and perform the work in late March. With this type of grading, we should not risk what a large storm system could cause while the rebuilding of the slope is in process. This has yet to be discussed with the Board and the City Engineer. I'll continue to keep you informed. Thank you for your assistance in this matter. Sincerely, Scott Thomas THOMAS CONSTRUCTION 6001d d90 :01 Z014TIZZ BUTTERCREEK ESTATES 11 HOMEOWNERS ASSOCIATION c/o The Management Company 387 N. Zachary Rd., Suite 103 PO Box 392 Moorpark, CA 93021 Moorpark, CA 93020 Tel (805) 523 -1223 Fax (805) 523 -0503 Tel & Fax (559) 689 -3555 E -Mail afco @pacificnet.net E -Mail bossman@sierratel.com December 17, 2002 City of Moorpark 799 Moorpark Ave. Moorpark, CA 93021 Attn; Hugh Riley, Assistant City Manager Dear Mr. Riley: • • • J F r, 1 � 2002 AssistantcO Managers Office Pursuant to our conversation last Friday, this letter is to provide an update on the failed retaining wall along Walnut Creek. As you are no doubt aware, the Board of Directors for Buttercreek Estates II HOA, has been attempting, for several years, to resolve this matter with the developer. They have spent the last several months working on a settlement agreement, which has been forwarded to the developer's council. We hope to have a signed agreement in the beginning of the year, thereby avoiding potential litigation. Once a signed agreement has been received the Association will immediately proceed with the necessary repairs. We will keep you informed as to the status of the settlement agreement and should have a resolution or course of action by January 31, 2003. Sincerely, Buttercreek Estates II Homeowners Association By: Neill Winner For: The Board of Directors �,Tj nr ,jnnRPARX, C 'AT Trnl,;LNIA Pity C incii NIrc ", -1 pr ITEM 10-A. MINUTES OF THE CITY COUNCIL Moorpark, California November 7, 2001 A Regular Meeting of the City Council of the City of Moorpark was held on November 7, 2001, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:42 p.m. 2. INVOCATION: Pastor Dave Wilkinson, from the Moorpark Presbyterian Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE: Deputy City Clerk La -Dell VanDeren led the Pledge of Allegiance. 4. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Wozniak, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Joseph Montes, City Attorney; Ken Gilbert, Public Works Director; Mary Lindley, Community Services Director; Walter Brown, City Engineer; Captain Robert LeMay, Sheriff's Department; Dana Shigley, Administrative Services Director; John Brand, Senior Management Analyst; John Libiez, Planning Manager; Deborah Traffenstedt, Assistant to City Manager /City Clerk; La -Dell VanDeren, Deputy City Clerk. 5. PROCLAMATIONS AND COMMENDATIONS: A. Proclamation to Recognize November 2001 as National Hospice Month. Mayor Hunter read the proclamation and presented it to Anna Lisa Hayes, Licensed Social Worker and Community Education Liaison from the Assisted Home Hospice of Ventura County. 0000 7 9 Minutes of the City Council Moorpark, California Paqe 2 November 7, 2001 Mrs. Hayes thanked the City Council for recognizing November, 2001, as National Hospice Month. B. Introduction of New Employee Joseph Fiss, Principal Planner, in the Community Development Department. Mayor Hunter introduced Mr. Fiss and welcomed him to the City staff. 6. PUBLIC COMMENT: A. Scott Green, 33 E. High Street, addressed the Council as a representative of the Moorpark Chamber of Commerce. He outlined the Chamber of Commerce's future event to "Showcase Moorpark ", which is intended to familiarize residents and developers of approved projects with the businesses and services available in the community. He requested that the City Council consider conducting an Open House and co- sponsorship of this event at a City -owned location. He requested that consideration of this item be placed on the City Council agenda for November 13, 2001. In response to Mayor Hunter, Mr. Kueny concurred that it is possible for the Chamber requested item to be considered by the City Council at the scheduled Special Meeting on November 13, 2001. B. Dale Parvin, a Moorpark resident, addressed the Council as a representative of the Moorpark Rotary Club. He announced that on November 17 and 18 the Rotary Club is hosting an event to reenact the four parts of the Battle of Gettysburg, Pennsylvania. He explained that it will be held at Tierra Rejada Ranch and that all net proceeds will benefit charities. Mr. Parvin introduced three participants in the reenactment and stated that any questions from the public relative to the event can be directed to his local phone number. C. Councilmember Millhouse thanked City staff and the community for the successful Trick or Treat Village event that was recently conducted. Q00O�•0 Minutes of the City Council Moorpark, California Page 3 November 7, 2001 7. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Mayor Hunter requested that Item ll.H., Consider Reconveyance of Certain Street Rights -of -Way Required for the Construction of the Casey Road /Walnut Canyon Road Traffic Signal Project, be pulled from the Consent Calendar for individual consideration. 8. ANNOUNCEMENTS AND FUTURE AGENDA ITEMS: Councilmember Wozniak requested that its next agenda the consideration Veteran's Liaison to participate in the proposed Ventura /Saticoy Veterai that he will volunteer to serve consider it. the Council place on of appointment of a the establishment of z's Home. He stated if the Council will CONSENSUS: By consensus, the Council determined to place consideration of appointment of a Veteran's Liaison to participate in the establishment of the proposed Ventura /Saticoy Veteran's Home on the November 13, 2001, City Council agenda. Mayor Hunter invited Moorpark residents to participate in 1) the Arts in the Park Festival on November 10th; 2) the design review workshop for the new aquatics facility on Wednesday, November 13; 3) the dedication of the Serenada Hiking Trail on November 17; and 4) the Metrolink's Toy Express train on Sunday, December 16th. 9. PUBLIC HEARINGS: A. Consider Final Environmental Impact Report (SCH- 1994081075), General Plan Amendment No. 99 -01, Zone Change No. 99 -01, Residential Planned Development No. 99 -02 and Vesting Tentative Tract Map No. 5187, to Develop 250 Single - family Homes on a Portion of a 350 - acre Site, Located on the West Side of Walnut Canyon Road, Approximately 3,500 feet North of Casey Road. Applicant: West Pointe Homes. (Continued Open Public Hearing from City Council meeting of October 17, 2001) Staff Recommendation: 1) Accept public testimony; and discuss any outstanding issues; and 2) Continue this item, Public Hearing open to December 5, 2001, or to a date as determined by the City Council. Mr. Libiez gave the staff report. Minutes of the City Council Moorpark, California Page 4 November 7, 2001 Vince Daly, West Pointe Homes, 31304 Via Colinas, #110, Westlake Village, CA, addressed the Council representing the applicant. In response to Mayor Hunter's question, Mr. Daly explained the term "geotechnically feasible" as it relates to the proposed project. He stated that the Map Act requires that when a Tentative Map is being processed, it must be deemed geotechnically feasible. He explained that to accomplish that determination, a preliminary soils report must be done. Mr. Daly continued by stating that in this case the City knew of certain activity going on in the Specific Plan No. 2 project and requested that West Pointe Homes perform an analysis of the faulting as well as the soils study. He stated that this was done and those reports were submitted to the City, reviewed, sent out to the City's geotechnical consultant and the conclusion is that the proposed project is geotechnically feasible. Councilmember Harper stated that he has specific questions of the geotechnical consultant which include what the remedial action would be and what kind of assurances that this action would work. He stated that he is interested in case studies with these particular types of foundations that would raise his assurance that this project is, in fact, feasible. Mike Phipps, addressed the Council as a representative of Bing Yen & Associates, the City's geotechnical consultant. He stated that the fault identified on the site by definition of the State Geologist is not an active fault; therefore, there is no requirement to setback from the fault. He stated that there is a difference between what was found on this site and what was discovered on Specific Plan No. 2 site. He explained that Specific Plan No. 2 fault was undetermined in age, so a large setback zone was created. Mr. Phipps stated that what was found on this site are other features that are related to the general uplifting of the hills through geologic time and these features are very minor faults that can be mitigated. He stated that substantial analysis has been performed on the Specific Plan No. 2 and the Toll Brothers sites that has been used a guide for what was analyzed on this property. 000) () 3 ti Minutes of the City Council Moorpark, California Paqe 5 November 7, 2001 Councilmember Harper asked the depth of the faults under the surface. Mr. Phipps responded that the depth of the faults is unknown, but that they are not considered to be seismogenic structures, which are faults that are deeply rooted in the earth's crust. He stated that they are shallow faults relating to the rising of the foothills, which creates small faults at various locations. In response to Councilmember Harper, Mr. Phipps explained that for any movement to take place on these faults, a major event over the magnitude of 5.0 on one of the identified major regional faults would have to occur. He stated that if that happens, there might be minor movement in these small fault structures, which is defined as ground deformation. He stated that this could be mitigated through grading techniques and foundation design. He clarified that the State has not adopted any guidelines that regulate ground deformation mitigation, which is what this would be. Councilmember Harper asked if the mitigation measures are to excavate the dirt over the known fault, backfill it, compact it, and prepare a reinforced foundation. Mr. Phipps confirmed Councilmember Harper's description of the process. He stated that approximately only three or four lots are affected by this small fault. He stated that their concern was not with that particular fault structure, but with the ground deformation that might occur with a major regional earthquake. He explained that the method will be used that has been analyzed and proven on the Specific Plan No. 2 and the Toll Brothers sites that analyzes the movement that will occur with a major regional earthquake and the foundations will be designed with those mitigation measures. He stated that there are no case studies that he is aware of, but he will research it if the Council desires. Councilmember Mikos asked if there might be a case study available in the earthquake logs that would provide relative information to movement in the 5.0 earthquake intensity zone. () 0G. Q13 3 Minutes of the City Council Moorpark, California Page 6 November 7, 2001 In response to Councilmember Mikos, Mr. Phipps reiterated that this fault is not an active fault by the definition of the State geologist. In response to Councilmember Millhouse, Mr. Phipps stated there is no building site within the proposed project that he would consider to be a threat to a family's safety. In response to Mayor Hunter, Mr. Daly stated that the project engineer is available to address questions relative to the cross section of the line -of -sight projections for the proposed development and the water tank. Oscar Aguilar, Keith Companies, addressed the Council relative to line -of -sight projections. He described the three cross sections viewing the water tank. Councilmember Harper asked if the possibility exists to provide more dense vegetation on the south side of the water tank to hide it from view of the public. Marianne Liggett, TGP, Inc., 1700 Ventura Blvd, Suite 205, Encino, landscape consultant to the applicant, confirmed that the water tank can be screened by dense vegetation on the approved plant list. Councilmember Mikos stated that sumac and acacia are on the plant list and need to be removed as prohibited plants. She requested that the list be reviewed to make certain that no other invasive plants are listed as proposed vegetation for this project. She also requested clarification of the creation of the Habitat Enhancement Plan and the monitoring of the adherence to this Plan. She asked if the Mitigation Monitoring Plan should include a reference to the monitoring of the Habitat Enhancement Plan that is approved. Mr. Daly stated that the Habitat Enhancement Plan will incorporate all requirements set forth by the Army Corps of Engineers, California Department of Fish and Game, and by the City. 00100-54 Minutes of the City Council Moorpark, California Page 7 November 7, 2001 Councilmember Mikos stated that she will rely on staff to later advise her of the methods that will be used to monitor the Habitat Enhancement Plan. Councilmember Mikos asked, relative to Mitigation Monitoring Measure No. 2, for clarification as to the proposed fencing within the project. She stated that the measure is in conflict as the beginning states that fencing may be done, and at the end it states that fencing will not be allowed in the jurisdictional area of the site. Mr. Daly stated that the condition relates to the Open Space lot that is not considered jurisdictional. He explained that "jurisdictional" identifies the area as being a wetland under the Army Corps of Engineers' jurisdiction. He explained that area will have a line of fencing or thick brush along the open space lot. Councilmember Mikos stated that the standards of the condition need to be clarified, because there will be an undesirable demarcation between the two open space areas regarding fencing. Mr. Daly stated that they will work with staff on the wording of the fencing requirements. Relative to Mitigation Monitoring Measure No. 4, Councilmember Mikos stated that this measure prohibits human use, domestic animal use, and motorized vehicle use of the preserved, natural Open Space area in the beginning wording, but then allows human use at the end of the measure. She requested clarification of this discrepancy. She also asked how these items will be enforced once put in place by the CC &R's. Mr. Daly confirmed that the intent is to keep people on the trails within the Open Space and that the wording can be clarified. Relative to Mitigation Monitoring Measure No. 6, Councilmember Mikos asked if the lighting standards cited in this measure are the new standards or another set of standards. Mr. Libiez confirmed that these are the most recent standards as adopted by the City Council and codified. 000035 Minutes of the City Council Moorpark, California Page 8 November 7, 2001 Gerald Goldstein, a Moorpark resident, spoke relative to whether or not there is volcanic activity in the area. He also discussed the cutting of trees in the City. Councilmember Harper asked staff how sufficient the seismic mitigation would be with the use of post tension foundations and the method of excavating and backfilling the dirt in the area of the fault. In response to Councilmember Harper, Mr. Brown stated that there are no one hundred percent guarantees. He explained that a state of the art analysis has been done. He described the foundation designs being proposed as two -way post tension slabs with a lowered section in the footings. Mr. Brown continued by stating that the expected ground movements in the calculations amount to 2 inches when no fill is placed on site and decreases with the fill being placed on the site. He stated the reason the movement decreases with the fill, is because the fill material acts as a cushion and reduces the movement of the material. Councilmember Harper stated that Mr. Daly has agreed that they will include as part of the escrow documents a disclosure that a potential seismic hazard exists on certain lots within the project. He wants staff to work with the applicant to develop a disclosure document that is easily understood by potential homeowners and that clearly states that to the City's knowledge the hazards have been thoroughly studied and have been successfully mitigated. MOTION: Councilmember Millhouse moved and Councilmember Mikos seconded a motion to continue this item to the regular City Council meeting of December 5, 2001, with direction to staff to work with the applicant to develop disclosure language, and the public hearing to remain open. The motion carried by unanimous voice vote. B. Consider Zoning Ordinance Amendment (ZOA) No. 2001 -01, Amending Chapters 17.08, 17.20, 17.24, and 17.28 of the Municipal Code Related to Recreational Vehicle Storage and Parking. Staff Recommendation: 1) Open public hearing; accept testimony; continue the public hearing open to December 5, 2001. 000036 Minutes of the City Council Moorpark, California Page 9 November 7, 2001 Ms. Traffenstedt gave the staff report. Mayor Hunter opened the public hearing. In response to Mayor Hunter, Ms. Traffenstedt stated there are no public speakers for this item. MOTION: Councilmember Millhouse moved and Mayor Hunter seconded a motion to continue this item to the regular City Council Meeting of December 5, 2001, with the public hearing to remain open. The motion carried by unanimous voice vote. C. Consider Mitiqated Negative Declaration /Environmental Assessment for the Los Angeles Avenue Widening Project: Spring Road to Moorpark Avenue (Project 8013). Staff Recommendation: Continue to December 5, 2001. Mr. Gilbert gave the staff report. In response to Councilmember Mikos, Mr. Gilbert stated that the Mitigation Monitoring Program would be provided to the Council as a part of the staff report on December 5, 2001. Councilmember Mikos asked what technology would be used to intercept automobile- related oil and gas residues to prevent downstream contamination. Mr. Brown stated that best management practices are presently mandated for all projects. He also stated that for this project, the use of diatomaceous earth filters, activated carbon materials, and street sweeping are possible best management practices. Mayor Hunter opened the public hearing. In response to Mayor Hunter, Ms. Traffenstedt stated that there are no public speakers for this item. MOTION: Councilmember Harper moved and Councilmember Millhouse seconded a motion to continue this item to the regular City Council meeting of December 5th, 2001, with the public hearing to remain open. The motion passed by unanimous voice vote. U0 ()OG7 Minutes of the City Council Moorpark, California Paqe 10 November 7, 2001 10. PRESENTATION /ACTION /DISCUSSION: A. Consider Compressed Natural Gas (CNG) Fuel Option in Procurement of Two (2) Transit Buses. (Continued from City Council meeting of October 17, 2001.) Staff Recommendation: Authorize staff to: 1) purchase two new conventional fuel buses, not to exceed $300,000, using the State Department of General Services contract with Creative Bus Sales; 2) Obtain an inspection services agreement, subject to final approval by the City Manager; 3) Surplus the 1995 GMC Champion Bus; and 4) evaluate the City's future alternative fueling needs and provide the Council with a recommendation on a possible future CNG fueling station. Mr. Brand gave the staff report. Councilmember Mikos asked Mr. Brand to describe whether carbon monoxide or nitrogen oxide is more toxic than the other. In response to Councilmember Mikos, Mr. Brand stated that carbon monoxide is a poisonous gas and nitrogen oxide is a precursor to smog. He discussed that nitrogen oxide is more regulated, because it is more easily regulated in terms of the emission controls. He stated that there is great improvement in the newer engines, which is achieved by the electronic control of the combustion process. In response to Councilmember Harper, Mr. Brand stated that the emissions of the new diesel engines are lowered to .1, which indicates no visible smoke in the exhaust. He stated that if the proposed vehicles are procured, there would not be visible smoke being emitted from their exhaust. Gerald Goldstein, a Moorpark resident, suggested that the City Council explore the procurement of fuel cell buses. CONSENSUS: By consensus, the Council determined to waive its Rules of Procedure and to accept a late speaker card for this item. 0000188 Minutes of the City Council Moorpark, California Page 11 November 7, 2001 Bill Poleri, a Moorpark resident, suggested that if the City's timeline allows, the technology will be even more improved in one year if the procurement of the buses could be deferred that length of time. Councilmember Mikos stated it is clear that the City needs new buses at this time. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Purchase two new conventional fuel buses, not to exceed $300,000, using the State Department of General Services contract with Creative Bus Sales; 2) Obtain an inspection services agreement, subject to final approval by the City Manager; 3) Surplus the 1995 GMC Champion Bus; and 4) Evaluate the City's future alternative fueling needs and provide the Council with a recommendation on a possible future CNG fueling station. The motion carried by unanimous voice vote. B. Consider a Resolution Finding and Determining that the Public Interest, Convenience and Necessity Require the Acquisition for Public Purposes of Certain Property Described as a Portion of APNs 506 -0- 050 -295 and 506- 0- 050 -420 and located along the South Side of Los Angeles Avenue and West of Moorpark Avenue. Staff Recommendation: 1) Conduct a hearing on the Resolution of Necessity and review the evidence presented, including this staff report and public comments and close the hearing; and 2) Adopt Resolution 2001 -1909 authorizing the commencement of eminent domain proceedings so as to acquire the fee simple interest in real property described therein. (Four fifth's affirmative vote required). Mr. Montes gave the staff report. In response to Council question, Ms. Traffenstedt stated that she has one speaker card from John Hyde, representing Archstone Communities, who is available for questions only. Councilmember Harper requested that the City Attorney define the difference between this hearing and that of a public hearing. Mr. Montes explained that under the Code of Civil Procedure, in preparation for the adoption of a Minutes of the City Council Moorpark, California Paqe 12 November 7, 2001 Resolution of Necessity, the Council is required to hold a hearing at a public meeting, but it is not a noticed public hearing in the sense that other noticed public hearings are conducted under the Government Code. He stated that the only party the City is required to give notice to in this situation is the property owner and that was done as required by law. MOTION: Councilmember Mikos moved and Councilmember Harper seconded a motion to: 1) Conduct a hearing on the Resolution of Necessity and review the evidence presented, including this staff report and public comments and close the hearing; and 2) adopt Resolution 2001 -1909 authorizing the commencement of eminent domain proceedings so as to acquire the fee simple interest in real property described therein. (Four fifth's affirmative vote required). The motion carried by unanimous roll call vote. C. Consider Approval of Proposed Development and Financing Plan for New Civic Facilities Including City Hall, Police Services Center and Public Works /Parks Corporation Yard. Staff Recommendation: 1) Authorize staff to retain necessary consulting services for the issuance of $11,095,000 in tax allocation bonds within the next 90 days to take advantage of the present low interest rates; 2) Prepare documents necessary for the issuance of the tax allocation bonds for consideration by the Redevelopment Agency Board at a special meeting on November 13, 2001; 3) Initiate the appraisal process for the existing buildings in the civic center complex in anticipation of its ultimate purchase by the Redevelopment Agency; 4) Initiate the appraisal process for the privately -owned properties on Moorpark Avenue, High Street, and Fitch Avenue (update of previous appraisal) referenced in the agenda report; 5) Continue or initiate the development of plans and specifications for the identified projects at the recommended sites; 6) Solicit bids for the design and construction of City Hall and the Public Works /Parks yard; and 7) Discuss City Hall financing options with the Budget and Financing Committee. Mr. Riley gave the staff report. Mayor Hunter asked for a clarification relative to the term "supporting facilities" in the context of the Corporate Yard as discussed in the staff report. OV003© Minutes of the City Council Moorpark, California Paqe 13 November 7, 2001 Mr. Riley responded that there would be proposed open air supporting facility structures that would potentially house materials, equipment parking /loading facility, vehicle storage, fueling facilities, and a small office building. Mayor Hunter asked if the $1.5 million requested for City Hall land acquisition that was mentioned in the staff report is still needed or whether some of that amount had already been expended. Mr. Riley explained how some of those funds had already been spent. Mayor Hunter stated that, relative to the financing plan, the Moorpark Redevelopment Agency has the ability to issue approximately $11 million dollars in bonds, yet the yield is only approximately over $10 million dollars. He inquired of staff as to the reason for the differential in these returns. Mr. Riley responded that the total cost of issuance of these municipal bonds includes a number of items including the deposit that is made to the debt service reserve fund in the amount of approximately $580,000, which is required by law to protect the bondholders in terms of a temporary failure of the City to make the bond payment. Mr. Riley further explained that another significant cost of the bond issue, in order to secure the Triple A rating to secure the best interest rate possible, is to buy bond insurance and $200,000 is the budgeted premium amount for that insurance even though it is anticipated to be lower than that premium. He stated that additionally there is a bond underwriters' fee discount to pay for the marketing, selling, and the administration of those bonds. Mr. Riley summarized that the items he just outlined are the higher -cost expenses of a bond issue. In response to Mayor Hunter's question, Mr. Riley confirmed that any debt that is incurred is experienced by the Moorpark Redevelopment Agency and not by the City of Moorpark. Mr. Riley stated that any debt incurred by the tax allocation issue is not a debt secured by the City, but is secured by the tax 0000f,"'i Minutes of the City Council Moorpark, California Page 14 November 7, 2001 increment of the Redevelopment Agency and is the sole pledge to be paid off by the bond. Mayor Hunter asked what would be the impact on the General Fund. Mr. Riley stated the objective is to minimize the impact on the General Fund. He stated that staff contemplated a combination of borrowing and cash funds such as use of the Police Facilities Fund, not the General Fund. He also stated that this is why staff wants to wait on the City Hall financing relative to the State budget situation and the impact on revenue. In response to Mayor Hunter, Mr. Riley stated that a holding facility could be incorporated into the design but construction postponed. He stated a holding facility would increase the cost of the facility. In response to Councilmember Harper, Mr. Kueny stated that the need for a holding facility would be discussed with the Sheriff's Department. In response to Councilmember Millhouse, Mr. Riley stated that sufficient funds would be budgeted to accommodate design changes. Colin Velasquez, 601 Moorpark Ave, requested that his commercial property be removed from consideration for City Hall expansion, as his property is on the State historical landmark list. He also stated he is concerned that redevelopment funds were proposed to be used for funding City Hall improvements and that this would be a violation of the use of Redevelopment Agency funds as allowed by State law. Eloise Brown, 13193 Annette Street, addressed the Council and requested that property owners be apprised of the total indebtedness of the Redevelopment Agency that was financed some years ago. She also expressed that she would like to see more public input relative to the bond indebtedness of the Redevelopment Agency. Council discussion followed regarding what components of the staff recommendation needed to be incorporated into a motion. WC 0 030 Minutes of the City Council Moorpark, California Page 15 November 7, 2001 MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Authorize staff to retain necessary consulting services for the issuance of $11,095,000 in tax allocation bonds within the next 90 days to take advantage of the present low interest rates; 2) Prepare documents necessary for the issuance of the tax allocation bonds for consideration by the Redevelopment Agency Board at a special meeting on November 13, 2001; 3) Initiate the appraisal process for the existing buildings in the civic center complex in anticipation of its ultimate purchase by the Redevelopment Agency; 4) Initiate the appraisal process for the privately -owned properties on Moorpark Avenue, High Street, and Fitch Avenue (update of previous appraisal) referenced in the agenda report; Solicit bids for the design and construction of the Public Works /Parks yard and police services center; and 5) to pend action on Budget and Financing Committee discussion of City Hall financing options. The motion carried by unanimous voice vote. D. Consider Canceling the Regular City Council Meetings of November 21, 2001 and January 2, 2002 and Deferring Selection of the Mayor Pro Tem until the December 5, 2001 Meeting. Staff Recommendation: 1) Direct staff to post a notice of meeting cancellation for the November 21, 2001, and January 2, 2002 regular City Council meetings; and 2) waive City Council Rules of Procedure and direct staff to schedule selection of Mayor Pro Tem for the December 5, 2001 regular meeting. Ms. Traffenstedt gave the staff report. MOTION: Councilmember Harper moved and Councilmember Mikos seconded a motion to: 1) Direct staff to post a notice of meeting cancellation for the November 21, 2001, and January 2, 2002 regular City Council meetings; and 2) Waive City Council Rules of Procedure and direct staff to schedule selection of the Mayor Pro Tem for the December 5, 2001 regular meeting. The motion carried by unanimous voice vote. E. Consider Proposed Development Agreement with West Pointe Homes, Inc. Staff Recommendation: Refer the Development Agreement to the Planning Commission for a public hearing on November 26, 2001, and set December 5, 2001, as the City Council public hearing date. 0C.GC.�� Minutes of the City Council Moorpark, California Page 16 November 7, 2001 Mr. Kueny gave the staff report. Councilmember Harper requested that the development agreement include a requirement for use of photovoltaic technology. MOTION: Councilmember Millhouse moved and Councilmember Harper seconded a motion to refer the Development Agreement to the Planning Commission for a public hearing on November 26, 2001, and set December 5, 2001, as the City Council public hearing date. The motion carried by unanimous voice vote. 11. CONSENT CALENDAR: MOTION: Councilmember Wozniak moved and Councilmember Harper seconded a motion to approve the Consent Calendar, with the exception of Item ll.H, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Approval of Minutes of Special Meeting of October 17. 2001. Staff Recommendation: Approve minutes as processed. B. Consider Approval of Warrant Register for Fiscal Year 2001 -2001 - November 7, 2001. Manual Warrants 107394 - 107400 & $403,434.31 107538 - 107541 $ 2,245.77 Voided Warrants 105996 & 106927 $ (1,584.82) Pentamation additional remittance copies Payroll Liability 107401 - 107411 $ 15,289.84 Warrants Regular Warrants 107412 - 107537 & $ 34,750.32 107542 - 107583 $346,192.79 Staff Recommendation: Approve the warrant register. C. Consider a Cooperative Agreement with the State Department of Health Services and Agencies Applying Pesticides for Public Health Purposes. Staff Recommendation: Approve the cooperative agreement and authorize Mayor and staff to execute the Agreement. 0 ,0, 0✓ Minutes of the City Council Moorpark, California Paae 17 November 7, 2001 D. Consider Participation by Moorpark Residents at Monthly Household Hazardous Waste (HHW) Events Hosted by the City of Thousand Oaks. Staff Recommendation: Decline to approve a Household Hazardous Waste (HHW) Agreement with the City of Thousand Oaks, and direct staff to look into the desirability and feasibility of securing small business and HHW disposal opportunities with other jurisdictions. E. Consider Budget Amendment and Agreements for the Design Development of Arroyo Vista Community Park (AVCP) Phase II. Staff Recommendation: Adopt Resolution No. 2001 -1910, amending the FY 2001102 budget by transferring $31,000 from the Community Zone of the Park Improvement Fund to the AVCP Phase II project budget, and authorize the City Manager to execute an agreement with Community Works Design Group. F. Consider a Resolution Revising the Appropriation and Budget for Project 8007, the Construction of a Double Left -Turn Lane (West -to- South) and Other Improvements in the Vicinity of the Intersection of Los Angeles Avenue and Tierra Rejada Road (Albertsons). Staff Recommendation: Adopt Resolution No. 2002 -1911, Revising the Appropriation and Budget for Project 8007 - Los Angeles Avenue and Tierra Rejada Road Double Left Turn Lane (Fund 2502) G. Consider Exoneration of Improvement Bonds for Mobil Automotive Service Station and Car Wash - Los Angeles Avenue /Liberty Bell Road (CPD 97 -1). Staff Recommendation: 1) Accept the improvements as complete; and 2) Authorize the City Clerk to exonerate the bonds outlined in the agenda report. I. Consider Resolution Supporting Application by Santa Monica Mountains Conservancy for Grant Funds for Tierra Rejada Greenbelt Open Space Preservation and Wildlife Corridor Protection Efforts. Staff Recommendation: Adopt Resolution No. 2001 -1912. The following item was pulled for individual consideration: H. Consider Reconveyance of Certain Street Rights -of -Way Required for the Construction of the Casey Road/ Walnut Canyon Road Traffic Signal Project. Staff 00,00. 9 5 Minutes of the City Council Moorpark, California Page 18 November 7, 2001 Recommendation: 1) Authorize the City Manager to execute a Quitclaim Deed for the right -of -way, relinquishing to Moorpark Unified School District (MUSD) all interest in the right -of -way, and direct the City Clerk to provide for the recordation of that document; 2) Direct the City Clerk to execute a Certificate of Acceptance for a new Grant Deed for the right -of -way from MUSD to the City, and direct the City Clerk to provide for the recordation of those documents; and 3) Adopt Resolution No. 2001 -1913 authorizing the City Manager to execute a Grant Deed to Caltrans for the right -of -way and directing the City Clerk to forward said document to Caltrans for acceptance and recordation. Mr. Gilbert gave the staff report. In response to Mayor Hunter, Mr. Gilbert described the estimated timing of the reconveyance. MOTION: Mayor Hunter moved and Councilmember Harper seconded a motion to: 1) Authorize the City Manager to execute a Quitclaim Deed for the right -of -way, relinquishing to Moorpark Unified School District (MUSD) all interest in the right -of -way, and direct the City Clerk to provide for the recordation of that document; 2) Direct the City Clerk to execute a Certificate of Acceptance for a new Grant Deed for the right -of -way from MUSD to the City, and direct the City Clerk to provide for the recordation of those documents; and 3) Adopt Resolution No. 2001 -1913 authorizing the City Manager to execute a Grant Deed to Caltrans for the right -of -way and directing the City Clerk to forward said document to Caltrans for acceptance and recordation. The motion carried by unanimous voice vote. 12. ORDINANCES: A. Consider Ordinance No. 274 to Revise and Update Chapter 10.04 of the Moorpark Municipal Code Regarding Parking Prohibitions. Staff Recommendation: Declare Ordinance No. 274 read for the second time and adopted as read. Mr. Montes read the title of Ordinance No. 274. 0CGO M Minutes of the City Council Moorpark, California Paae 19 November 7, 2001 MOTION: Councilmember Harper, moved and Councilmember Wozniak seconded a motion to waive full reading of the ordinance. The motion carried by unanimous voice vote. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to introduce Ordinance No. 274 for first reading. The motion carried by unanimous voice vote. 13. CLOSED SESSION: Mr. Kueny announced that the City Council would be going into closed session for discussion of one case under Item 13.B. and Items 13.C., 13.F., and 13.H. MOTION: Councilmember Harper moved and Councilmember Wozniak seconded a motion to adjourn to closed session for a discussion of one case under Item 13.B. and Items 13.C., 13.F., and 13.H. on the agenda. The motion carried by unanimous voice vote. The time was 8:32 p.m. B. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Initiation of litigation pursuant to Subdivision (c) of Section 54956.9 of the Government Code: (Number of cases to be to be discussed - 4) C. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) The Environmental Coalition of Ventura County vs. City of Moorpark and City Council of the City of Moorpark (Case No. SCO21825) F. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Hidden Creek Ranch, LP, a California Limited Partnership and Messenger Investment Company, Inc., a California Corporation vs. the City of Moorpark (Case No. SCO23388). H. PUBLIC EMPLOYEE PERFORMANCE EVALUATION Title: Assistant City Manager, Assistant to City Manager /City Clerk, City Manager, City Attorney, City Engineer, Chief of Police, Director of Administrative Services, Director of Community Development, Director of Community Services, and Director of Public Works. 000037 Minutes of the City Council Moorpark, California Paae 20 November 7, 2001 The Council reconvened into closed session at 8:40 p.m. Present in closed session were all Councilmembers; Steven Kueny, City Manager; Joseph Montes, City Attorney; Hugh Riley, Assistant City Manager; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. The Council reconvened into open session at 9:40 p.m. Mr. Kueny stated that one case under Item 13.B. and Items 13.C., 13.F., and 13.H. were discussed and that there was no action to report. 13. ADJOURNMENT: Mayor Hunter adjourned the meeting at 9:40 p.m. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt City Clerk 000038 MINUTES OF THE CITY COUNCIL Moorpark, California December 4, 2002 A Special Meeting of the City Council of the City of Moorpark was held on December 4, 2002, in the Community Center of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Mayor Hunter called the meeting to order at 6:15 p.m. 2. ROLL CALL: Present: Councilmembers Harper, Mikos, Millhouse, Wozniak, and Mayor Hunter. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Mary Lindley, Community Services Director; and Deborah Traffenstedt, Assistant to City Manager /City Clerk. 3. PUBLIC COMMENT: None. 4. PRESENTATION /ACTION /DISCUSSION: A. Consider Appointment to Fill City of Moorpark's Position on the Ventura County Transportation Commission. Staff Recommendation: Appoint a City Councilmember and Alternates to serve in Moorpark's position on the Ventura County Transportation Commission for a term expiring in January 2005. Mr. Kueny gave the staff report. Councilmember Wozniak explained that he was currently the Vice Chair, but that the Ventura County Transportation Commission (VCTC) Chair had to be elected. Councilmember Millhouse stated he was interested in the appointment to VCTC. 000039 Minutes of the City Council Moorpark, California Page 2 December 4, 2002 MOTION: Mayor Hunter moved and Councilmember Wozniak seconded the motion to appoint Councilmember Millhouse to serve in Moorpark's position on VCTC for a term expiring in January 2005. The motion carried by unanimous voice vote. 5. CLOSED SESSION: None. 6. ADJOURNMENT: Mayor Hunter adjourned the meeting at 6:30 p.m. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt City Clerk Q00400 ITEM 10• b occioi 12/10/02 ACCOUNTING PERIOD: 6/02 FUND - 0100 - INTERNAL S] BUDGET UNIT ACCOUNT CONTROL 0100 3751 M120402 CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY 7RVICES FUND VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO CPIC LIFE INSURANCE N 12/04/02 1101 12 /02COBRA VISION IN 20 DECEMBER 02 12/04/02 111323 0100 3751 FORTIS BENEFITS INSU N 12/04/02 1101 M120402 12 /02COBRA DENTAL,LI 20 DECEMBER 02 12/04/02 111324 TOTAL INTERNAL SERVICES FUND CHECK AMT TOTAL INTERNAL SERVICES FUND NET PAYABLE TOTAL INTERNAL SERVICES FUND CHECK AMT TOTAL INTERNAL SERVICES FUND NET PAYABLE dad UN DATE 12/10/02 TIME 13:44:31 PAGE 1 SALES TAX DISC DATE CHECK AMT USE TAX DISC AMT NET PAYABLE 0.00 12/04/02 53.80 0.00 0.00 53.80 0._00 12/01/02 104.80 0.00 0.00 104.80 PENTAMATION - FUND ACCOUNTING 158.60 158.60 158.60 158.60 12/10/02 9010 CPIC LIFE INSURANCE N CITY OF MOORPARK, CA M120402 12 /02HR VISION INS 20 DECEMBER 02 ACCOUNTING PERIOD: 6/02 9010 HOLMAN GROUP, THE MANUAL CHECK ACTIVITY 12/04/02 C) M120402 FUND - 1000 - GENERAL FUND 12/04/02 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 100021000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02C MGR VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 100021000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02EMP ASSIST PROG 20 DECEMBER 02 12/04/02 111320 0.00 0.00 100021000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02C MGR MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 100021000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02C MGR DENTAL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 100021000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02C MGR LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL CITY MANAGER CHECK AMT TOTAL CITY MANAGER NET PAYABLE 100031000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02C CLERK VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 100031000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12/02C CLERK EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 100031000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02C CLERK MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 100031000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02C CLERK DENTAL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 100031000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02C CLERK LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL CITY CLERK CHECK AMT TOTAL CITY CLERK NET PAYABLE 100031100000 9010 CPIC LIFE INSURANCE N 12/04/02 0.00 M120402 12 /02HR VISION INS 20 DECEMBER 02 12/04/02 100031100000 9010 HOLMAN GROUP, THE N 12/04/02 C) M120402 12 /02HR EMP ASSIST P 20 DECEMBER 02 12/04/02 L� RUN DATE 12/10/02 TIME 13:44:32 0 W 1101 0.00 12/04/02 111323 0.00 0.00 1101 0.00 12/01/02 111320 0.00 0.00 PAGE 2 CHECK AMT NET PAYABLE 52.60 52.60 PENTAMATION - FUND ACCOUNTING 12.50 12.50 3174.85 3174.85 479.41 479.41 178.69 178.69 3898.05 3898.05 65.30 65.30 7.50 7.50 2797.03 2797.03 628.51 628.51 87.18 87.18 3585.52 3585.52 8.00 8.00 2.50 2.50 12/10/02 ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 3 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100031100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 781.54 M120402 12 /02HR MEDICAL INS 20 DECEMBER 02 12/04/02 111325 0.00 0.00 781.54 100031100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 42.07 M120402 12 /02HR DENTAL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 42.07 100031100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 21.82 M120402 12 /02HR LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 21.82 TOTAL HUMAN RESOURCES CHECK AMT 855.93 TOTAL HUMAN RESOURCES NET PAYABLE 855.93 100051000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 34.70 M120402 12 /02ADMIN VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 34.70 100051000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 5.00 M120402 12 /02ADMIN EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 5.00 100051000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 1147.29 M120402 12 /02ADMIN MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 1147.29 100051000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 205.54 M120402 12 /02ADMIN DENTAL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 205.54 100051000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 40.62 M120402 12 /02ADMIN LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 40.62 TOTAL ADMINISTRATIVE SERVICES CHECK AMT 1433.15 TOTAL ADMINISTRATIVE SERVICES NET PAYABLE 1433.15 100051001004 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 20.70 M120402 12 /02ADMIN VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 20.70 100051001004 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 2.50 M120402 12 /02ADMIN EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 2.50 100051001004 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 547.53 M120402 12 /02ADMIN MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 547.53 �le� 0 RUN DATE 12/10/02 TIME 13:44:32 PENTAMATION - FUND ACCOUNTING irk 12/10/02 CITY OF MOORPARK, CA PAGE 4 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100051001004 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 106.44 M120402 12 /02ADMIN DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 106.44 100051001004 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 37.67 M120402 12 /02IS MGR LTD & ST 20 DECEMBER 02 12/04/02 111326 0.00 0.00 37.67 TOTAL IS MANAGER (800) CHECK AMT 714.84 TOTAL IS MANAGER (800) NET PAYABLE 714.84 100051100000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 53.81 M120402 12 /02FINANCE VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 53.81 100051100000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 10.00 M120402 12 /02FINANCE EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 10.00 100051100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 2142.39 M120402 12 /02FINANCE MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 2142.39 100051100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 264.65 M120402 12 /02FINANCE DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 264.65 100051100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 72.82 M120402 12 /02FINANCE LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 72.82 TOTAL FINANCE CHECK AMT 2543.67 TOTAL FINANCE NET PAYABLE 2543.67 100071000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 11.60 M120402 12 /02COM SRVC VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 11.60 100071000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 5.00 M120402 12 /02COMM SRVC EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 5.00 100071000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 419.55 M120402 12 /02COM SRVC MEDICA 20 DECEMBER 02 12/04/02 111325 0.00 0.00 419.55 100071000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 74.96 M120402 12 /02COM SRVC DNTL,L 20 DECEMBER 02 12/04/02 111324 0.00 0.00 74.96 100070000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 42.59 M120402 12 /02COM SRVC LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 42.59 0 RUN DATE 12/10/02 TIME 13:44:33 PENTAMATION - FUND ACCOUNTING pC \i 3 12/10/02 ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION TOTAL COMMUNITY SERVICES CHECK AMT TOTAL COMMUNITY SERVICES NET PAYABLE CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 5 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100072100000 9010 CPIC LIFE INSURANCE N 12/04/02 M120402 12 /02VECTOR VISION I 20 DECEMBER 02 12/04/02 100072100000 9010 HOLMAN GROUP, THE N 12/04/02 M120402 12 /02VECTOR EMP ASSI 20 DECEMBER 02 12/04/02 100072100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 M120402 12 /02VECTOR MEDICAL 20 DECEMBER 02 12/04/02 100072100000 9010 FORTIS BENEFITS INSU N 12/04/02 M120402 12 /02VECTOR DNTL,LIF 20 DECEMBER 02 12/04/02 100072100000 9010 METLIFE SMALL BUSINE N 12/04/02 M120402 12 /02VECTOR LTD & ST 20 DECEMBER 02 12/04/02 TOTAL VECTOR CONTROL CHECK AMT TOTAL VECTOR CONTROL NET PAYABLE 100076100000 9010 CPIC LIFE INSURANCE N 12/04/02 M120402 12 /02SR CTR VISION I 20 DECEMBER 02 12/04/02 100076100000 9010 HOLMAN GROUP, THE N 12/04/02 M120402 12 /02SR CTR EMP ASSI 20 DECEMBER 02 12/04/02 100076100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 M120402 12 /02SR CTR MEDICAL 20 DECEMBER 02 12/04/02 100076100000 9010 FORTIS BENEFITS INSU N 12/04/02 M120402 12 /02SR CTR DNTL,LIF 20 DECEMBER 02 12/04/02 100076100000 9010 METLIFE SMALL BUSINE N 12/04/02 M120402 12 /02SR CTR LTD & ST 20 DECEMBER 02 12/04/02 TOTAL SENIOR CENTER CHECK AMT TOTAL SENIOR CENTER NET PAYABLE 1000760000 9010 CPIC LIFE INSURANCE N 12/04/02 0 r- RUN DATE 12/10/02 TIME 13:44:34 \r J 553.70 553.70 1101 0.00 12/04/02 41.40 111323 0.00 0.00 41.40 1101 0.00 12/01/02 5.00 111320 0.00 0.00 5.00 1101 0.00 12/01/02 1098.19 111325 0.00 0.00 1098.19 1101 0.00 12/01/02 240.20 111324 0.00 0.00 240.20 1101 0.00 12/01/02 45.40 111326 0.00 0.00 45.40 1430.19 1430.19 1101 0.00 12/04/02 15.90 111323 0.00 0.00 15.90 1101 0.00 12/01/02 2.50 111320 0.00 0.00 2.50 1101 0.00 12/01/02 899.80 111325 0.00 0.00 899.80 1101 0.00 12/01/02 120.10 111324 0.00 0.00 120.10 1101 0.00 12/01/02 34.66 111326 0.00 0.00 34.66 1072.96 1072.96 1101 0.00 12/04/02 31.05 PENTAMATION - FUND ACCOUNTING 12/10/02 CITY OF MOORPARK, CA PAGE 6 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE M120402 12 /02COM PAC VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 31.05 100076200000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 3.75 M120402 12 /02COM FAC EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 3.75 100076200000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 943.09 M120402 12 /02COM FAC MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 943.09 100076200000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 180.16 M120402 12 /02COM FAC DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 180.16 100076200000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 32.00 M120402 12 /02COM FAC LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 32.00 TOTAL COMMUNITY FACILITIES CHECK AMT 1190.05 TOTAL COMMUNITY FACILITIES NET PAYABLE 1190.05 100076300000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 42.70 M120402 12 /02REC VISION INS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 42.70 100076300000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 7.50 M120402 12 /02REC EMP ASSIST 20 DECEMBER 02 12/04/02 111320 0.00 0.00 7.50 100076300000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 1435.54 M120402 12 /02REC MEDICAL INS 20 DECEMBER 02 12/04/02 111325 0.00 0.00 1435.54 100076300000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 214.32 M120402 12 /02REC DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 214.32 100076300000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 84.90 M120402 12 /02REC LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 84.90 TOTAL RECREATION PROGRAM CHECK AMT 1784.96 TOTAL RECREATION PROGRAM NET PAYABLE 1784.96 100076301007 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 8.00 M120402 12 /02TEEN COOR VISIO 20 DECEMBER 02 12/04/02 111323 0.00 0.00 8.00 100076301007 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 2.50 M120402 12 /02TEEN COOR EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 2.50 F& RUN DATE 12/10/02 TIME 13:44:34 PENTAMATION - FUND ACCOUNTING - j 12/10/02 CITY OF MOORPARK, CA PAGE 7 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100076301007 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 217.09 M120402 12 /02TEEN COORD MEDI 20 DECEMBER 02 12/04/02 111325 0.00 0.00 217.09 100076301007 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 42.07 M120402 12 /02TEEN COOR DNTL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 42.07 100076301007 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 15.44 M120402 12 /02TEEN COOR LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 15.44 TOTAL TEEN PROGRAMS (800) CHECK AMT 285.10 TOTAL TEEN PROGRAMS (800) NET PAYABLE 285.10 100076307616 9244 SULA -GOFF, GARY G M 12/04/02 1101 0.00 11/26/02 50.00 M120402 BREAKFAST W/ SANTA P 20 12/7 EVENT 12/04/02 111322 0.00 0.00 50.00 TOTAL SANTA EVENT CHECK AMT 50.00 TOTAL SANTA EVENT NET PAYABLE 50.00 100081000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 10.06 M120402 12 /02PW VISION INS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 10.06 100081000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 1.84 M120402 12 /02PW EMP ASSIST P 20 DECEMBER 02 12/04/02 111320 0.00 0.00 1.84 100081000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 321.81 M120402 12 /02PW MEDICAL INS 20 DECEMBER 02 12/04/02 111325 0.00 0.00 321.81 100081000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 66.17 M120402 12 /02PW DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 66.17 100081000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 18.16 M120402 12 /02PW LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 18.16 TOTAL PUBLIC WORKS CHECK AMT 418.04 TOTAL PUBLIC WORKS NET PAYABLE 418.04 100083200000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 0.56 M120402 12 /02NPDES VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 0.56 100083200000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 0.10 M120402 12 /02NPDES EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 0.10 FA RUN DATE 12/10/02 TIME 13:44:35 PENTAMATION - FUND ACCOUNTING c) 05 12/10/02 ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 8 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 100083200000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 19.96 M120402 12 /02NPDES MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 19.96 100083200000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 3.42 M120402 12 /02NPDES DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 3.42 100083200000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 1.23 M120402 12 /02NPDES LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 1.23 TOTAL NPDES CHECK AMT 25.27 TOTAL NPDES NET PAYABLE 25.27 TOTAL GENERAL FUND CHECK AMT 19841.43 TOTAL GENERAL FUND NET PAYABLE 19841.43 LA, RUN DATE 12/10/02 TIME 13:44:35 PENTAMATION - FUND ACCOUNTING 12/10/02 CITY OF MOORPARK, CA PAGE 9 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2000 - TRAFFIC SAFETY FUND BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 200082100000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 9.75 M120402 12 /02CROSS GUARD VIS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 9.75 200082100000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 1.98 M120402 12 /02CROSS GUARD EMP 20 DECEMBER 02 12/04/02 111320 0.00 0.00 1.98 200082100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 290.57 M120402 12 /02CROSS GUARD MED 20 DECEMBER 02 12/04/02 111325 0.00 0.00 290.57 200082100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 54.48 M120402 12 /02CROSS GUARD DNT 20 DECEMBER 02 12/04/02 111324 0.00 0.00 54.48 200082100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 10.54 M120402 12 /02CROSS GUARD LTD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 10.54 TOTAL CROSSING GUARDS CHECK AMT 367.32 TOTAL CROSSING GUARDS NET PAYABLE 367.32 200083300000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 15.24 M120402 12 /02PRKNG ENF VISIO 20 DECEMBER 02 12/04/02 111323 0.00 0.00 15.24 200083300000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 2.49 M120402 12 /02PRKNG ENF EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 2.49 200083300000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 544.48 M120402 12 /02PRK ENF MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 544.48 200083300000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 98.40 M120402 12 /02PRKNG ENT DNTL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 98.40 200083300000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 21.24 M120402 12 /02PRKNG ENF LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 21.24 TOTAL PARKING ENFORCEMENT CHECK AMT 681.85 TOTAL PARKING ENFORCEMENT NET PAYABLE 681.85 TOTAL TRAFFIC SAFETY FUND CHECK AMT 1049.17 TOTAL TRAFFIC SAFETY FUND NET PAYABLE 1049.17 `RUN DATE 12/10/02 TIME 13:44:35 PENTAMATION - FUND ACCOUNTING 12/10/02 CITY OF MOORPARK, CA PAGE 10 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2200 - COMMUNITY DEVELOPMENT BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 220061000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 38.60 M120402 12 /02COM DEV VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 38.60 220061000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 5.63 M120402 12 /02COM DEV EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 5.63 220061000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 1610.46 M120402 12 /02COM DEV MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 1610.46 220061000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 247.56 M120402 12 /02COM DEV DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 247.56 220061000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 81.45 M120402 12 /02COM DEV LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 81.45 TOTAL COMMUNITY DEVELOPMENT CHECK AMT 1983.70 TOTAL COMMUNITY DEVELOPMENT NET PAYABLE 1983.70 220064300000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 23.46 M120402 12 /02CEO VISION INS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 23.46 220064300000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 3.74 M120402 12 /02CEO EMP ASSIST 20 DECEMBER 02 12/04/02 111320 0.00 0.00 3.74 220064300000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 621.71 M120402 12 /02CEO MEDICAL INS 20 DECEMBER 02 12/04/02 111325 0.00 0.00 621.71 220064300000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 138.52 M120402 12 /02CEO DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 138.52 220064300000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 34.82 M120402 12 /02CEO LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 34.82 TOTAL CODE ENFORCEMENT CHECK AMT 822.25 TOTAL CODE ENFORCEMENT NET PAYABLE 822.25 220064400000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 78.95 M120402 12 /02PLANNING VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 78.95 220060000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 15.50 F� M120402 12 /02PLANNING EMP AS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 15.50 RUN DATE 12/10/02 TIME 13:44:36 PENTAMATION - FUND ACCOUNTING 12/10/02 ACCOUNTING PERIOD: 6/02 FUND - 2200 - COMMUNITY DEVELOPMENT BUDGET UNIT ACCOUNT VENDOR CONTROL DESCRIPTION CITY OF MOORPARK, CA MANUAL CHECK ACTIVITY PAGE 11 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 220064400000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 1708.41 M120402 12 /02PLANNING MEDICA 20 DECEMBER 02 12/04/02 111325 0.00 0.00 1708.41 220064400000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 484.90 M120402 12 /02PLANNING DNTL,L 20 DECEMBER 02 12/04/02 111324 0.00 0.00 484.90 220064400000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 199.84 M120402 12 /02PLANNING LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 199.84 TOTAL PLANNING CHECK AMT 2487.60 TOTAL PLANNING NET PAYABLE 2487.60 TOTAL COMMUNITY DEVELOPMENT CHECK AMT 5293.55 TOTAL COMMUNITY DEVELOPMENT NET PAYABLE 5293.55 0 E RUN DATE 12/10/02 TIME 13:44:36 13 PENTAMATION - FUND ACCOUNTING 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2300 - AD 84 -2 CITYWIDE BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 23007900790. 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02AD842 VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 230079007901 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 230079007901 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 230079007901 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 230079007901 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL AD 84 -2 CITYWIDE CHECK AMT TOTAL AD 84 -2 CITYWIDE NET PAYABLE TOTAL AD 84 -2 CITYWIDE CHECK AMT TOTAL AD 84 -2 CITYWIDE NET PAYABLE 0 (T) �0 'i# RUN DATE 12/10/02 TIME 13:44:36 I PAGE 12 CHECK AMT NET PAYABLE PENTAMATION - FUND ACCOUNTING 7.25 7.25 0.86 0.86 201.74 201.74 42.04 42.04 9.74 9.74 261.63 261.63 261.63 261.63 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2302 - AD 84 -2 ZONE 2 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 230289008902 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02AD842 VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 230289008902 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 230289008902 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 230289008902 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 230289008902 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL AD 84 -2 ZONE 2 CHECK AMT TOTAL AD 84 -2 ZONE 2 NET PAYABLE TOTAL AD 84 -2 ZONE 2 CHECK AMT TOTAL AD 84 -2 ZONE 2 NET PAYABLE 1L� RUN DATE 12/10/02 TIME 13:44:37 N-� PAGE 13 CHECK AMT NET PAYABLE 0.07 0.07 PENTAMATION - FUND ACCOUNTING 0.01 0.01 2.06 2.06 0.43 0.43 0.10 0.10 2.67 2.67 2.67 2.67 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2305 - AD 84 -2 ZONE 5 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 230589008902 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02AD842 VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 230589008902 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 230589008902 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 MEDICAL 120 DECEMBER 02 12/04/02 111325 0.00 0.00 230589008902 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 230589008902 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL AD 84 -2 ZONE 5 CHECK AMT TOTAL AD 84 -2 ZONE 5 NET PAYABLE TOTAL AD 84 -2 ZONE 5 CHECK AMT TOTAL AD 84 -2 ZONE 5 NET PAYABLE 4ad l_ (._11 RUN DATE 12/10/02 TIME 13:44 :37 PAGE 14 CHECK AMT NET PAYABLE 0.07 0.07 PENTAMATION - FUND ACCOUNTING 0.01 0.01 2.06 2.06 0.43 0.43 0.10 0.10 2.67 2.67 2.67 2.67 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2310 - AD 84 -2 ZONE 10 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 231089008902 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12/02AD842 VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 231089008902 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 231089008902 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 231089008902 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 231089008902 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12/02AD842 LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL AD 84 -2 ZONE 10 CHECK AMT TOTAL AD 84 -2 ZONE 10 NET PAYABLE TOTAL AD 84 -2 ZONE 10 CHECK AMT TOTAL AD 84 -2 ZONE 10 NET PAYABLE RUN DATE 12/10/02 TIME 13:44:37 PAGE 15 CHECK AMT NET PAYABLE 0.84 0.84 PENTAMATION - FUND ACCOUNTING 0.15 0.15 24.71 24.71 5.13 5.13 1.19 1.19 32.02 32.02 32.02 32.02 12/10/02 CITY OF MOORPARK, CA PAGE 16 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2400 - PARK MAINTENANCE DISTRICT BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 240078000000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 46.50 M120402 12 /02PRK MAINT VISIO 20 DECEMBER 02 12/04/02 111323 0.00 0.00 46.50 240078000000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 5.39 M120402 12 /02PRK MAINT EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 5.39 240078000000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 1393.11 M120402 12 /02PRK MAINT MEDIC 20 DECEMBER 02 12/04/02 111325 0.00 0.00 1393.11 240078000000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 275.73 M120402 12 /02PRK MAINT DNTL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 275.73 240078000000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 61.51 M120402 12 /02PRK MAINT LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 61.51 TOTAL PARK MAINTENANCE CHECK AMT 1782.24 TOTAL PARK MAINTENANCE NET PAYABLE 1782.24 240078001001 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 20.70 M120402 12 /02PRK MAINT VISIO 20 DECEMBER 02 12/04/02 111323 0.00 0.00 20.70 240078001001 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 2.50 M120402 12 /02PRK MAINT EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 2.50 240078001001 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 564.45 M120402 12 /02PRK MAINT MEDIC 20 DECEMBER 02 12/04/02 111325 0.00 0.00 564.45 240078001001 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 120.10 M120402 12 /02PRK MAINT DNTL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 120.10 240078001001 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 14.70 M120402 12 /02PRK MAINT LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 14.70 TOTAL MAINTENANCE WORKER (800) CHECK AMT 722.45 TOTAL MAINTENANCE WORKER (800) NET PAYABLE 722.45 TOTAL PARK MAINTENANCE DISTRICT CHECK AMT 2504.69 TOTAL PARK MAINTENANCE DISTRICT NET PAYABLE 2504.69 k n% LAI RUN DATE 12/10/02 TIME 13:44:38 PENTAMATION - FUND ACCOUNTING 12/10/02 CITY OF MOORPARK, CA PAGE 17 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2605 - GAS TAX BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 260583100000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 63.60 M120402 12 /02ST MAINT VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 63.60 260583100000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 13.24 M120402 12 /02ST MAINT EMP AS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 13.24 260583100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 2048.45 M120402 12 /02ST MAINT MEDICA 20 DECEMBER 02 12/04/02 111325 0.00 0.00 2048.45 260583100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 405.99 M120402 12 /02ST MAINT DNTL,L 20 DECEMBER 02 12/04/02 111324 0.00 0.00 405.99 260583100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 139.96 M120402 12 /02ST MAINT LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 139.96 TOTAL STREET MAINTENANCE CHECK AMT 2671.24 TOTAL STREET MAINTENANCE NET PAYABLE 2671.24 260589008902 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 1.19 M120402 12/02AD842 VISION IN 20 DECEMBER 02 12/04/02 111323 0.00 0.00 1.19 260589008902 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 0.17 M120402 12/02AD842 EMP ASSIS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 0.17 260589008902 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 41.41 M120402 12/02AD842 MEDICAL I 20 DECEMBER 02 12/04/02 111325 0.00 0.00 41.41 260589008902 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 8.97 M120402 12/02AD842 DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 8.97 260589008902 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 2.85 M120402 12/02AD842 LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 2.85 TOTAL PARKWAYS &MEDIANS CITYWIDE CHECK AMT 54.59 TOTAL PARKWAYS &MEDIANS CITYWIDE NET PAYABLE 54.59 TOTAL GAS TAX CHECK AMT 2725.83 TOTAL GAS TAX NET PAYABLE 2725.83 RUN DATE 12/10/02 TIME 13:44:38 PENTAMATION - FUND ACCOUNTING 12/10/02 0.00 12/04/02 111323 CITY OF MOORPARK, CA 0.00 12/01/02 111320 ACCOUNTING PERIOD: 6/02 0.00 1101 MANUAL CHECK ACTIVITY 12/01/02 111325 0.00 FUND - 2701 - CDBG ENTITLEMENT FUND 0.00 12/01/02 111324 0.00 0.00 1101 0.00 BUDGET UNIT ACCOUNT VENDOR 1099 0.00 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 270124400000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12 /02CDBG VISION INS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 270124400000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02CDBG EMP ASSIST 20 DECEMBER 02 12/04/02 111320 0.00 0.00 270124400000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12 /02CDBG MEDICAL IN 20 DECEMBER 02 12/04/02 111325 0.00 0.00 270124400000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12 /02CDBG DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 270124400000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02CDB LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL CDBG CHECK AMT TOTAL CDBG NET PAYABLE 270164300000 9010 CPIC LIFE INSURANCE N 12/04/02 M120402 12 /02CDBG CEO VISION 20 DECEMBER 02 12/04/02 270164300000 9010 HOLMAN GROUP, THE N 12/04/02 M120402 12 /02CEO CDBG EMP AS 20 DECEMBER 02 12/04/02 270164300000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 M120402 12 /02CD13G CEO MEDICA 20 DECEMBER 02 12/04/02 270164300000 9010 FORTIS BENEFITS INSU N 12/04/02 M120402 12 /02CDBG CEO DNTL,L 20 DECEMBER 02 12/04/02 270164300000 9010 METLIFE SMALL BUSINE N 12/04/02 M120402 12 /02CDBG CEO LTD & 20 DECEMBER 02 12/04/02 TOTAL CODE ENFORCEMENT CDBG CHECK AMT TOTAL CODE ENFORCEMENT CDBG NET PAYABLE TOTAL CDBG ENTITLEMENT FUND CHECK AMT TOTAL CDBG ENTITLEMENT FUND NET PAYABLE 0 Imo` RUN DATE 12/10/02 TIME 13:44:39 V 1101 0.00 12/04/02 111323 0.00 0.00 1101 0.00 12/01/02 111320 0.00 0.00 1101 0.00 12/01/02 111325 0.00 0.00 1101 0.00 12/01/02 111324 0.00 0.00 1101 0.00 12/01/02 111326 0.00 0.00 PAGE 18 CHECK AMT NET PAYABLE 1.60 1.60 PENTAMATION - FUND ACCOUNTING 0.50 0.50 43.42 43.42 8.41 8.41 6.31 6.31 60.24 60.24 0.80 0.80 0.13 0.13 21.23 21.23 3.91 3.91 1.26 1.26 27.33 27.33 87.57 87.57 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2901 - MRA LOW /MOD INC HOUSE /INC BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 290124200000 9103 VENTURA COUNTY N 12/04/02 1101 0.00 12/01/02 M120402 ADMIN FEE -CEQA 20 TRACT 5307 12/04/02 111321 0.00 0.00 290124200000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12 /02MRA VISION INS 20 DECEMBER 02 12/04/02 111323 0.00 0.00 290124200000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA EMP ASSIST 20 DECEMBER 02 12/04/02 111320 0.00 0.00 290124200000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA /HOUSE MEDIC 20 DECEMBER 02 12/04/02 111325 0.00 0.00 290124200000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA DNTL,LIFE 20 DECEMBER 02 12/04/02 111324 0.00 0.00 290124200000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA LTD & STD 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL MRA HOUSING CHECK AMT TOTAL MRA HOUSING NET PAYABLE TOTAL MRA LOW /MOD INC HOUSE /INC CHECK AMT TOTAL MRA LOW /MOD INC HOUSE /INC NET PAYABLE RUN DATE 12/10/02 TIME 13:44:39 PAGE 19 CHECK AMT NET PAYABLE 25.00 25.00 PENTAMATION - FUND ACCOUNTING 13.40 13.40 3.25 3.25 423.17 423.17 75.69 75.69 31.77 31.77 572.28 572.28 572.28 572.28 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 2902 - MRA AREA 1 -INCR & OTHER BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 290224100000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12 /02MRA /ECO VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 290224100000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA /ECO EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 290224100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA /ECO MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 290224100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA /ECO DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 290224100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02MRA /ECO LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL MRA ECONOMIC DEVELOPMENT CHECK AMT TOTAL MRA ECONOMIC DEVELOPMENT NET PAYABLE TOTAL MRA AREA 1 -INCA & OTHER CHECK AMT TOTAL MRA AREA 1 -INCR & OTHER NET PAYABLE t -J RUN DATE 12/10/02 TIME 13:44:39 �'h PAGE 20 CHECK AMT NET PAYABLE PENTAMATION - FUND ACCOUNTING 35.70 35.70 3.75 3.75 699.41 699.41 162.14 162.14 37.33 37.33 938.33 938.33 938.33 938.33 12/10/02 CITY OF MOORPARK, CA ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 5000 - LOCAL TRANSIT PROGRAMS 8C BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT 500073100000 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 M120402 12 /02PUB TRANS VISIO 20 DECEMBER 02 12/04/02 111323 0.00 0.00 500073100000 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02PUB TRANS EMP A 20 DECEMBER 02 12/04/02 111320 0.00 0.00 500073100000 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 M120402 12 /02PUB TRANS MEDIC 20 DECEMBER 02 12/04/02 111325 0.00 0.00 500073100000 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 M120402 12 /02PUB TRANS DNTL, 20 DECEMBER 02 12/04/02 111324 0.00 0.00 500073100000 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 M120402 12 /02PUB TRANS LTD & 20 DECEMBER 02 12/04/02 111326 0.00 0.00 TOTAL PUBLIC TRANSIT PROGRAMS CHECK AMT TOTAL PUBLIC TRANSIT PROGRAMS NET PAYABLE TOTAL LOCAL TRANSIT PROGRAMS 8C CHECK AMT TOTAL LOCAL TRANSIT PROGRAMS 8C NET PAYABLE pad y� RUN DATE 12/10/02 TIME 13:44:39 PAGE 21 CHECK AMT NET PAYABLE 2.40 2.40 PENTAMATION - FUND ACCOUNTING 0.38 0.38 134.98 134.98 16.81 16.81 12.65 12.65 167.22 167.22 167.22 167.22 12/10/02 CITY OF MOORPARK, CA PAGE 22 ACCOUNTING PERIOD: 6/02 MANUAL CHECK ACTIVITY FUND - 5001 - SOLID WASTE AB939 BUDGET UNIT ACCOUNT VENDOR 1099 PURCHASE ORDE TRANSACT PROGRAM CASH ACCT SALES TAX DISC DATE CHECK AMT CONTROL DESCRIPTION T/C INVOICE CHK DATE ACCOUNT CHECK NO USE TAX DISC AMT NET PAYABLE 500175307501 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 0.80 M120402 12 /02SLD WST VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 0.80 500175307501 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 0.25 M120402 12 /02SLD WST EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 0.25 500175307501 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 44.99 M120402 12 /02SLD WST MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 44.99 500175307501 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 4.21 M120402 12 /02SLD WST DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 4.21 500175307501 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 3.58 M120402 12 /02SLD WST LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 3.58 TOTAL USED OIL GRANT CHECK AMT 53.83 TOTAL USED OIL GRANT NET PAYABLE 53.83 500175307502 9010 CPIC LIFE INSURANCE N 12/04/02 1101 0.00 12/04/02 7.20 M120402 12 /02SLD WST VISION 20 DECEMBER 02 12/04/02 111323 0.00 0.00 7.20 500175307502 9010 HOLMAN GROUP, THE N 12/04/02 1101 0.00 12/01/02 1.88 M120402 12 /02SLD WST EMP ASS 20 DECEMBER 02 12/04/02 111320 0.00 0.00 1.88 500175307502 9010 PUBLIC EMPLOYEE RETI N 12/04/02 1101 0.00 12/01/02 404.90 M120402 12 /02SLD WST MEDICAL 20 DECEMBER 02 12/04/02 111325 0.00 0.00 404.90 500175307502 9010 FORTIS BENEFITS INSU N 12/04/02 1101 0.00 12/01/02 42.05 M120402 12 /02SLD WST DNTL,LI 20 DECEMBER 02 12/04/02 111324 0.00 0.00 42.05 500175307502 9010 METLIFE SMALL BUSINE N 12/04/02 1101 0.00 12/01/02 34.08 M120402 12 /02SLD WST LTD & S 20 DECEMBER 02 12/04/02 111326 0.00 0.00 34.08 TOTAL AB939 CHECK AMT 490.11 TOTAL AB939 NET PAYABLE 490.11 TOTAL SOLID WASTE AB939 CHECK AMT 543.94 TOTAL SOLID WASTE AB939 NET PAYABLE 543.94 TOTAL DEPORT CHECK AMT 34181.60 TOTALy��PORT NET PAYABLE 34181.60 `cam RUN DATE 12/10/02 TIME 13:44:40 PENTAMATION - FUND ACCOUNTING cl PENTAMATION - FUND ACCOUNTING DATE: 12/04/02 CITY OF MOORPARK, CA TIME: 10:37:56 CHECK REGISTER FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT 111312 1101 12/06/02 2335 AMERICAN HERITAGE LIFE IN 2299 111313 1101 12/06/02 1886 ICMA RETIREMENT TRUST 457 2210 111313 1101 12/06/02 1886 ICMA RETIREMENT TRUST 457 2210 TOTAL CHECK 111314 1101 12/06/02 1888 S E I U LOCAL 998 2208 111315 1101 12/06/02 1891 SANDRA KUENY 2299 111316 1101 12/06/02 1889 UNITED WAY OF VENTURA COU 2207 111317 1101 12/06/02 1890 VENTURA COUNTY DISTRICT A 2299 111318 1101 12/06/02 1887 WASHINGTON MUTUAL BANK, F 2210 111318 1101 12/06/02 1887 WASHINGTON MUTUAL BANK, F 2210 TOTAL CHECK 111319 1101 12/06/02 1887 WASHINGTON MUTUAL BANK, F 2210 TOTAL FUND TOTAL REPORT t ------- DESCRIPTION- - - - - -- CANCER INSURANCE F/T REG DEFER COMP F/T REG DEFER COMP UNION DUES CASE #SD020444 EMPLOYEE CONTRIBUTION ID #9600616061 F/T REG DEFER COMP F/T REG DEFER COMP P/T REG DEFER COMP PAGE NUMBER: 1 VENCHK21 ACCOUNTING PERIOD: 6/02 AMOUNT 114.32 3,281.62 1,140.24 4,421.86 403.33 2,172.50 118.00 168.46 1,581.51 3,425.29 5,006.80 395.06 12,800.33 12,800.33 PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 12/04/02 CITY OF MOORPARK, CA VENCHK21 TIME: 10:38:02 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 6/02 FUND FUND TITLE 1000 GENERAL FUND TOTAL REPORT rL 7 AMOUNT 12,800.33 12,800.33 PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 14:08:20 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT - - - - - -- DESCRIPTION- - - - - -- AMOUNT 111327 1101 12/11/02 1007 ACCURATE ANSWERING SERVIC 9420 12 /02ANSWERING & FAX 68.15 111328 1101 12/11/02 1804 ALEXANDER HAMILTON INSTIT 9220 FALL /WINTER 02 RECORD 38.25 111329 1101 12/11/02 1028 AMERICAN PLANNING ASSOCIA 9221 2 /03- 1 /04PORTER DUES 90.00 111330 1101 12/11/02 1030 AMERICAN RED CROSS 9160 BABYSITTING BASICS 125.00 111331 1101 12/11/02 3386 ASPA 9221 KUENY MEMBERSHIP DUES 95.00 111332 1101 12/11/02 3365 BOGOYEVAC, JUSTIN M. 9244 JBL OFFICIAL 20.00 111333 1101 12/11/02 2414 BRANDCO BILLING 9254 VEH #15 OIL CHANGE 25.97 111334 1101 12/11/02 1102 CALIFORNIA PARK & RECREAT 9221 03 SHAW MEMBERSHIP 145.00 111334 1101 12/11/02 1102 CALIFORNIA PARK & RECREAT 9223 HARTNETT /SHAW REGISTR 498.00 TOTAL CHECK 643.00 111335 1101 12/11/02 3275 CAMINO DRAPERY CLEANERS 9252 SR CTR DRAPES CLEANIN 215.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 EMP QTR MTG TABLEWARE 43.32 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 EMP QTR MTG COOKIES 8.07 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 SR CTR FILM DEV 20.56 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 SR CTR SUPPLIES 2.98 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 HALLOWEEN EMP PRIZE 15.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 EMP QTR MTG PRIZES 40.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 SR CTR DECORATIONS 22.15 111336 1101 12/11/02 1127 CITY OF MOORPARK 9222 M RILEY -ICGA MTG 12.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 SR CTR FILM DEV 19.02 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 CITY COUNCIL DINNER 25.35 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 CITY COUNCIL DINNER 21.56 111336 1101 12/11/02 1127 CITY OF MOORPARK 9223 J01NSTON -GIS MTG 8.50 111336 1101 12/11/02 1127 CITY OF MOORPARK 9224 BURNS - MILEAGE 11.68 111336 1101 12/11/02 1127 CITY OF MOORPARK 9225 MATHEWS- MILEAGE 14.20 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 SR CTR FILM DEV 7.75 111336 1101 12/11/02 1127 CITY OF MOORPARK 9223 HERNANDEZ - SEMINAR 15.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 WOZNIAK GIFT 6.16 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 EMP QTR MTG SERVEWARE 21.45 111336 1101 12/11/02 1127 CITY OF MOORPARK 9244 AVRC AFTER DARK EVENT 1.99 111336 1101 12/11/02 1127 CITY OF MOORPARK 9241 EMP QTR MTG DRINKS 33.75 111336 1101 12/11/02 1127 CITY OF MOORPARK 9244 AVRC DECORATIONS 52.19 111336 1101 12/11/02 1127 CITY OF MOORPARK 9261 AVRC PETTY CASH SHORT 17.14 111336 1101 12/11/02 1127 CITY OF MOORPARK 9205 PARCEL MAPS REPLACED 18.18 111336 1101 12/11/02 1127 CITY OF MOORPARK 9225 KUENY TRAVEL REIMBURS 8.50 111336 1101 12/11/02 1127 CITY OF MOORPARK 9223 JOHNSTON -MISAC MTG 10.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9223 MORGENSTERN MSA MTG 15.00 111336 1101 12/11/02 1127 CITY OF MOORPARK 9223 GILBERT -N WILKINSON 25.00 TOTAL CHECK 496.50 111337 1101 12/11/02 1144 COMPUWAVE 9201 MPK PD COMPUTER SUPPL 173.75 111338 ) 1101 12/11/02 1582 CREATIVE SOUNDS 9244 AFTER DARK DEEJAY SRV 395.00 111339 LA.1101 12/11/02 1167 D & D SHIRTS UNLIMITED 9244 ADLT VOLLEYBALL SHIRT 298.37 rl1101 111340 12/11/02 3380 DANA, ANNE 2611 REFUND - SECURITY DEPOS 210.00 £A gg 00'TOZ ISHI 'IIOS SQOOMaad 'dL 0££6 'x2IOlVdOHK'I sii3MOHD IIn2Ia 5952 ZO /TT /ZT TOTT ���15 SSETTT 00'6L LiOSOdDIW HIIWSET /TT ZZZ6 SHVNIWaS UO;Udd CISdq SZST ZO /TT /ZT TOTT SSETTT 09'8LE NOIIJn2IISNI HLVdVx 09T6 HODVL, '3Wrdia LZZT ZO /TT /ZT TOTT ESETTT v 00'ZT9 sf)vgd KIN2IO3IrivD 'S Sn SOZ6 'JNI 'VDI-dHKV 'daAO SJK'I3 SZOE ZO /TT /ZT TOTT ZSETTT 00'OZ rIFiIJIddo rIBP tfZ6 DIES 'IHHJIa3 b£9Z ZO /TT /ZT TOTT TSETTT OT'TEE JN33 HJII3EO /TT -ZO /ZT ZSZ6 SrIVINSU x2i0IJVa SDNaa OZZT ZO /TT /ZT TOTT OSETTT E6'8T )IJ3HJ rIKIOI 6b'L 'dIdL'FIJ- SWKIIrIIM OEZ6 dEoD ssaddXa rivdaaa3 6TZT ZO /TT /ZT TOTT 6bETTT yy•TT aNI2Il'xaNI-dAVA -VZ OEZ6 d2i0J SsaddXa WHEIaa3 61ZT ZO /TT /ZT TOTT 65£TTT 9L'88Z SHINOW 9 -'ISa ad XdW ZOZ6 ONI MOMI3N ZZ3 9TZT ZO /TT /ZT TOTT 86ETTT 9T'T6 JVIdSWVN -SNOIS JIrIHnd SOZ6 a2CdZIM ONIAVd0MS ZTZT ZO /TT /ZT TOTT LbETTT 00'9 IN3W7.VddaAO -CMEH I TOLE 'JNI '5003 S,Nydfla 6LE£ ZO /TT /ZT TOTT 9bE1TT 8E'TLT SSIrlddfls INI'dd sxdvd ZSZ6 NOIJVdOddOJ SGdVM(I3 -NNna 96TT ZO /TT /ZT TOTT SSETTT 00'9T 3JI xzla 'dOIJ3A bOZ6 3JI MKHS 3rIXOa 069T ZO /TT /ZT TOTT ib£TTT b9' 08 OHS UVD SJIrIad N WKO'd 6TT6 xlndaa aAuasz-d 'NOSIrIrIOa f,98T ZO /TT /ZT TOTT ESETTT 00' Oi 5 )IJ3HO rI'dlol 00'081 aa3nH aOaI-dlCIVHSZO /ZT EOT6 xli -dnJas rIKIa 6LTT ZO /TT /ZT TOTT ZbETTT 00'08T a33n8 aOQIIIxaKHSZO /OT EOT6 XlIMDas rPdla 6LTT ZO /TT /ZT TOTT Z6ETTT 00'08T 'dOIINOW ;)-AVZO /ZT £OT6 xIRIf1J3S rIVICI 6LTT ZO /TT /ZT TOTT ZSETTT Z8'vZ8 XDHHJ rIVLOl OZ'TT IrlddnS HDIa3O 3JNVNId ZOZ6 ONI WHINED SU9 VIVO ZLTT ZO /TT /ZT TOTT T5ETTT LT'OE aIrlddfIS SDI3aO ad xdW ZOZ6 JNI rivELNaJ alxH KI'da ZLTT ZO /TT /ZT TOTT TiETTT L9'8TT SHIrlddnS SDIa3O J2IAK ZOZ6 JNI rIVdJNaJ 3I7.H viva: ZLTT ZO /TT /ZT TOTT TVETTT ZE'bE I'IddnS HJI33O 3JNVNIa ZOZ6 JNI rI'd2IINaJ 3,LAH vilvci ZLTT ZO /TT /ZT TOTT TVETTT ET'EOT- munlaE DUAK ZOZ6 JNI rIvRIINaJ alxH Viva ZLTT ZO /TT /ZT TOTT TVEITT 88'81 rlddnS aJIa3O A3a WWOJ ZOZ6 JNI rIVdlN3J alAH VLVCI ZLTT ZO /TT /ZT TOTT TVETTT T6'6TT Salrlddns 3JI33O JNA7 ZOZ6 JNI rivdlN3J al a vivci ZLTT ZO /TT /ZT TOTT TSETTT E£'SST SIrlddnS aJIH3O UIJ HS ZOZ6 JNI 'IVEINED alxH VIVCI ZLTT ZO /TT /ZT TOTT TSETTT TO'L9 rlddnS aJIa3O A3a WWOJ ZOZ6 JNI rlVEINSD alx8: FIIKa ZLTT ZO /TT /ZT TOTT 16ETTT S6'8Z ddnS 3JIddO 'IrIVH xIIJ ZOZ6 JNI WdIN3J alxH KIKa ZLTT ZO /TT /ZT TOTT TSETTT EL'bbT ddnS aJI3aO 'IrIKH xIIJ ZOZ6 JNI IMINaJ alxH vlvci ZLTT ZO /TT /ZT TOTT T5£TTT £b'E IrlddnS 3JI3aO HDNVNI3 ZOZ6 JNI gVELN3J alx8 VLVG ZLTT ZO /TT /ZT TOTT TVETTT L9' 9T s32rlddfis HDId3O NIWav ZOZ6 JNI rIVdJNaJ alxH VIVCI ZLTT ZO /TT /ZT TOTT TKTTT 90' 9Z IrlddnS -daLndWOJ /uaNOI ZOZ6 JNI rIVHINaJ a.Lxa vivci ZLTT ZO /TT /ZT TOTT TbETTT 00'L£ IrlddnS aJI3aO )I'darIJ 0 ZOZ6 JNI rNHIN3J 3IA8: 7IVG ZLTT ZO /TT /ZT TOTT TSETTT ZZ'8 ddnS aJIddO dOrIHASCISE ZOZ6 JNI rIVdLNSD 3IAH VIVCI ZLTT ZO /TT /ZT TOTT T6ETTT 6E'8 SaIrlddflS 3JIJdO HOW J ZOZ6 JNI WdINaJ alxH KIKa ZLTT ZO /TT /ZT TOTT TSETTT ST'6T- IrlddnS EalndWOJ /daNOI ZOZ6 JNI WHINED alxH KIKa ZLTT ZO /TT /ZT TOTT 15ETTT TZ'6Z saIrlddnS SDI33O dH ZOZ6 JNI rivdlNaJ al7.H VILVC ZLTT ZO /TT /ZT TOTT TVETTT S6' 8Z ddnS HDI33O rIrlVH xIIJ ZOZ6 JNI rIVHJNHJ 3IAH VLVG ZLTT ZO /TT /ZT TOTT Tf'ETTT INROWK ------- NOIIdI'dDS3a------- IJJK -------- ------ -dOQNaA-------------- a3fISSI 3I'da IJJFI HSKJ IdBaKIIN )IJ3HJ cima rivdaN3J - OOOT - aNn3 ZO /9 :QOI-dSd JNIINIIOJJFi 2taISI`J32I XJaHJ OZ:80:bT :3WII TZ)IHJNHA VD 'X- dVd'dOOW 30 LLIJ ZO /TT /ZT :HJVCI Z : daHWnN Hf)Vd JNI LMnOJJFI CIM q - NOI,LKWKIN3d PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 3 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 14:08:20 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT - - - - - -- DESCRIPTION AMOUNT 111356 1101 12/11/02 2862 G.I. RUBBISH 9252 12 /02MOBILEHOME TRASH 382.82 111357 1101 12/11/02 3123 GALITZ, DEPUTY PHIL 9225 CNOA CONF PRKNG FEES 44.00 111358 1101 12/11/02 1236 GALL'S INC 9505 PARKS TRUCK SCANNER 343.85 111359 1101 12/11/02 1244 GILBERT, KENNETH 9205 REFUND -TV /VCR COMBO 214.49 111360 1101 12/11/02 2901 GONZALES, BRYAN 9244 JBL OFFICIAL 30.00 111361 1101 12/11/02 3271 HAVLE, NEAL 9244 JBL OFFICIAL 20.00 111362 1101 12/11/02 1269 HDL, COREN & CONE, INC 9205 CAFR SERVICES 250.00 111363 1101 12/11/02 1272 HERTZ EQUIPMENT RENTAL, C 9244 11/8 LIGHT TOWER -TEEN 121.73 111364 1101 12/11/02 1283 HOME DEPOT -GECF 9208 VECTOR OPERATING TOOL 115.08 111365 1101 12/11/02 1286 HOUSE SANITARY SUPPLY 9204 CITY HALL CLEANING SU 744.28 111366 1101 12/11/02 2928 IFEA CAL FEST CHAPTER 9221 03 SHAW MEMBER DUES 135.00 111367 1101 12/11/02 2993 INDUSTRIAL SERVICE CENTER 9251 #40 BATTERY & MAINT 178.81 111368 1101 12/11/02 1305 J E CLARK II CORPORATION 9255 PARKS FUEL 32.10 111369 1101 12/11/02 1326 L.A. LAWNMOWER 9251 PW CHAINSAW SHARPENIN 49.00 111370 1101 12/11/02 1328 LAFATA, ED 9243 SR CTR ENTERTAINMENT 400.00 111371 1101 12/11/02 3383 LEMCKE, MICHAEL 3751 REFUND -COBRA DENTAL 35.78 111372 1101 12/11/02 3107 MARSHALL ARTS FOR KIDS 9160 YOUTH SAFETY INSTRUCT 181.20 111373 1101 12/11/02 1361 MATILIJA WATER COMPANY, I 9205 11 /02FACILITIES WATER 173.90 111373 1101 12/11/02 1361 MATILIJA WATER COMPANY, I 9205 11 /02PW BLDG WATER 16.95 111373 1101 12/11/02 1361 MATILIJA WATER COMPANY, I 9205 11 /02ANNEX WATER 23.90 111373 1101 12/11/02 1361 MATILIJA WATER COMPANY, I 9205 11 /02AVRC WATER & EQU 23.90 TOTAL CHECK 238.65 111374 1101 12/11/02 1841 MCMASTER, SHAWN 9244 AVRC MAGIC SHOW PERFO 125.00 111375 1101 12/11/02 3072 MEDTOX DIAGNOSTICS, INC. 9205 MPK PD COMPUTER SUPPL 591.93 111376 1101 12/11/02 2083 MIRACLE RECREATION 9205 CAMPUS CYN PLAYGROUND 310.95 111377 1101 12/11/02 2484 MOORPARK 76 9254 #2 SMOG TEST 39.95 111377 1101 12/11/02 2484 MOORPARK 76 9254 #4 SMOG TEST 39.95 111377 1101 12/11/02 2484 MOORPARK 76 9254 #26 OIL & MAINT 65.49 TOTAL CHECK 145.39 111378 1101 12/11/02 1382 MOORPARK BUSINESS SERVICE 9103 12 /02SR CTR NEWSLETTE 160.87 111379 1101 Fa 12/11/02 1387 MOORPARK FEED & SUPPLY 9204 VECTOR LAY MASH 9.35 111380 1101 12/11/02 2724 OAKBROOK ENGRAVING & AWAR 9205 PLAQUE ENGRAVING 31.53 (�r') wow PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 4 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 14:08:20 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR -- - - - - -- ACCT - - - - - -- DESCRIPTION AMOUNT 111380 1101 12/11/02 2724 OAKBROOK ENGRAVING & AWAR 9205 PLAQUE ENGRAVING 29.60 TOTAL CHECK 61.13 111381 1101 12/11/02 1422 ORCHARD SUPPLY HARDWARE 9204 OPERATING SUPPLIES 70.46 111382 1101 12/11/02 1423 ORIENTAL TRADING COMPANY 9244 BREAKFAST W/ SANTA SU 40.28 111383 1101 12/11/02 1424 ORKIN EXTERMINATING 9103 11 /02AVRC PEST CONTRO 176.55 111384 1101 12/11/02 3385 PACHECO, MARGARITA 2795 REFUND -ADMIN PERMIT 264.00 111384 1101 12/11/02 3385 PACHECO, MARGARITA 3822 ZONE CLEARANCE 02 -817 -88.00 TOTAL CHECK 176.00 111385 1101 12/11/02 1429 PACIFIC SWEEP 9350 11 /02ST RTE SWEEPING 561.33 111386 1101 12/11/02 1835 PAREDES, RESERVE DEPUTY J 9119 ROAM N RELICS CAR SHO 80.64 111387 1101 12/11/02 2506 PARENT PROJECT INC. 9240 20 PARENT PROJECT WORKBOO 272.20 111387 1101 12/11/02 2506 PARENT PROJECT INC. 9240 PP WORKBOOKS SHIPPING 20.42 TOTAL CHECK 292.62 111388 1101 12/11/02 2970 PEOPLEWISE, LLC 9236 9 /02BENSON PRE- SCREEN 205.00 111389 1101 12/11/02 1445 PICON, INC 9620 11 /02AVCP RR PROJ 126.00 111390 1101 12/11/02 1446 PIONEER OFFICE MACHINES 9250 XEROX PRINTER REPAIR 80.00 111391 1101 12/11/02 1451 POSTNET AND COMMMUNICATION 9232 11 /20CC MTG AGENDA 166.24 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9103 12 /02SR CTR NEWSLETTE 320.68 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9232 M BENSON NAME BADGE 19.25 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9204 STATE DHS MAP COPIES 14.48 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9232 11 /6CC MTG AGENDA PAC 263.94 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9231 MPK PD CHRISTMAS FLYE 50.84 111391 1101 12/11/02 1451 POSTNET AND COMMUNICATION 9205 HERNANDEZ BUS CARDS 101.89 TOTAL CHECK 937.32 111392 1101 12/11/02 1458 PRISM 9251 SR CTR KITCHEN SANITI 204.70 111393 1101 12/11/02 3022 RALPHS GROCERY COMPANY 9223 COM SRVCS MTG SUPPLIE 39.80 111393 1101 12/11/02 3022 RALPHS GROCERY COMPANY 9205 CITY CLERK SUPPLIES 57.85 111393 1101 12/11/02 3022 RALPHS GROCERY COMPANY 9205 CITY COUNCIL SUPPLIES 39.40 TOTAL CHECK 137.05 111394 1101 12/11/02 3119 ROCKHURST UNIVERSITY CONT 9222 SEMINAR "ACHIEVING RESULT 169.00 111395 1101 12/11/02 2844 SECURITY ALARM SERVICE 9102 12/02- 3 /03CH MONITORI 254.13 111395 1101 12/11/02 2844 SECURITY ALARM SERVICE 9102 12/02- 3 /03CH MONITORI 254.13 TOTAL CHECK 508.26 111396 1101 12/11/02 2113 SHEA, LUCILLE 3246 REFUND - ENCROACHMENT 25.00 111397 1101 12/11/02 1520 SIMI VALLEY LOCK & KEY 9252 LOCK BOX KEYS 15.04 111397 °y101 12/11/02 1520 SIMI VALLEY LOCK & KEY 9252 AVRC DOOR KEYS 15.04 w� TOTAL CHECK 30.08 111398 x)1101 12/11/02 3149 SKYVIEW ENGINEERING & DEV 9103 VALENZA PROPERTY 277.97 W PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 5 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 14:08:20 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT - - - - - -- DESCRIPTION- - - - - -- AMOUNT 111399 1101 12/11/02 1552 STEVEN GORDON TONER SUPPL 9201 CITY HALL TONER SUPPL 202.70 111400 1101 12/11/02 1658 TARGET 9204 AVRC SUPPLIES 160.85 111400 1101 12/11/02 1658 TARGET 9205 AVRC SUPPLIES 22.49 111400 1101 12/11/02 1658 TARGET 9244 SANTA EVENT SUPPLIES 17.14 TOTAL CHECK 200.48 111401 1101 12/11/02 1568 TERRA FIRMA ENTERPRISES 9103 EMERGENCY RESPONSE PL 960.00 111402 1101 12/11/02 3382 THE HUMANE SOCIETY OF THE 9102 02 /03MEMBERSHIP DUES 25.00 111403 1101 12/11/02 1575 THOUSAND OAKS CAB COMPANY 9102 10 /02TAXI SRVCS -17 TR 119.20 111404 1101 12/11/02 1099 UNITED RENTALS 9303 BIKE LANE CLOSED SIGN 85.93 111405 1101 12/11/02 1599 UNIVERSAL REPROGRAPHICS, 9205 CAMPESINA PRK PHOTOS 8.04 111405 1101 12/11/02 1599 UNIVERSAL REPROGRAPHICS, 9601 LA AVE @ MAUREEN WIDE 12.44 TOTAL CHECK 20.48 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 8 /02ADMIN RECORD STOR .90 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 9 /02COM DEV RECORD ST 43.00 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 8/02C CLERK RECORD ST 39.60 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 8 /02COM DEV RECORD ST 27.00 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 9 /02ADMIN RECORD STOR .90 111406 1101 12/11/02 1152 VENTURA COUNTY GENERAL SE 9102 9/02C CLERK RECORD ST 39.60 TOTAL CHECK _ 151.00 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 184.50 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 9.00 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 63.00 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 126.00 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 40.50 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 18.00 111407 1101 12/11/02 1159 VENTURA COUNTY MAIL #1100 9251 REPEATER ACCESS 10/02 9.00 TOTAL CHECK 450.00 111408 1101 12/11/02 1860 WAYNE J. SAND & GRAVEL IN 9252 SAND FOR EGG RANCH 26.24 111409 1101 12/11/02 1634 WESTERN HIGHWAY PRODUCTS, 9205 TENNIS COURT SIGNS 203.85 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9204 PARKS TRUCK PARTS 8.76 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9208 PW SAW BLADES 17.14 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9208 PW SAW BLADES & RAKES 39.02 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9204 AVRC PAINT PROJECT 29.40 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9208 PW SMALL TOOLS 11.79 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9208 MPK PD DRILL BIT 2.99 111410 1101 12/11/02 1636 WHITAKER HARDWARE, INC 9208 PW SMALL TOLLS 18.21 TOTAL CHECK 127.31 111411 1101 12/11/02 2843 WOLCO 9203 PW BLDG COPY MAINT 67.36 111412 f�p 1101 12/11/02 1639 WOOD RANCH BBQ & GRILL 9241 MPK PD EMP DINNER 966.32 ` "1101 60.00 111413 111413 1101 12/11/02 12/11/02 1519 1519 WORKPLACE, THE -SIMI VALLE WORKPLACE, THE -SIMI VALLE 9222 9222 BENSON - PRE -EMP PHYSIC CEJA -DMV EXAM 35.00 PENTAMATION - FUND ACCOUNTING DATE: 12/11/02 CITY OF MOORPARK, CA TIME: 14:08:20 CHECK REGISTER FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT TOTAL CHECK 111414 1101 12/11/02 1643 ZUMAR INDUSTRIES, INC. 9303 111414 1101 12/11/02 1643 ZUMAR INDUSTRIES, INC. 9303 111414 1101 12/11/02 1643 ZUMAR INDUSTRIES, INC. 9303 TOTAL CHECK TOTAL FUND TOTAL REPORT 0 G-i - - - - - -- DESCRIPTION- - - - - -- U TURN /LEFT ARROW COUNTRYWOOD DR SIGNS STREET SWEEPING SIGNS PAGE NUMBER: 6 VENCHK21 ACCOUNTING PERIOD: 6/02 AMOUNT 95.00 99.53 69.18 771.32 940.03 20,212.95 20,212.95 PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 14:14:17 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 6/02 FUND FUND TITLE AMOUNT 0100 INTERNAL SERVICES FUND 1,075.60 1000 GENERAL FUND 12,197.06 2000 TRAFFIC SAFETY FUND 106.97 2100 COMMUNITY WIDE 126.00 2200 COMMUNITY DEVELOPMENT 265.39 2308 AD 84 -2 ZONE 8 360.00 2310 AD 84 -2 ZONE 10 201.00 2400 PARK MAINTENANCE DISTRICT 1,366.00 2501 LOS ANGELES A.O.C. 12.44 2605 GAS TAX 2,401.52 2901 MRA LOW /MOD INC HOUSE /INC 672.47 2902 MRA AREA 1 -INCA & OTHER 482.45 4003 EQUIPMENT REPLACEMENT FUN 343.85 5000 LOCAL TRANSIT PROGRAMS 8C 128.20 6000 FIDUCIARY - GENERAL DEPOS 210.00 6950 ADMINISTRATIVE PERMITS 264.00 TOTAL REPORT 20,212.95 - /� r 4.��nqr tJ PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 15:04:53 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT - - - - - -- DESCRIPTION- - - - - -- AMOUNT 111415 1101 12/18/02 2690 ACCOUNTEMPS 9102 SZABO -WK END 11/29 540.00 111415 1101 12/18/02 2690 ACCOUNTEMPS 9102 SZABO -WK END 11/15 551.25 111415 1101 12/18/02 2690 ACCOUNTEMPS 9102 SZABO -WK END 11/22 720.00 TOTAL CHECK 1,811.25 111416 1101 12/18/02 3047 ALAN BORNSTEIN CONSTRUCTI 9621 COUNCIL CHAMBER ROOF 3,500.00 111417 1101 12/18/02 1039 AUSTIN -FOUST ASSOCIATES, 3806 NORTH PARK ADMIN REVE - 893.27 111417 1101 12/18/02 1039 AUSTIN -FOUST ASSOCIATES, 2734 NORTH PRK ADMIN FEE 893.27 111417 1101 12/18/02 1039 AUSTIN -FOUST ASSOCIATES, 2755 10 /02NORTH PRK VILLAG 5,955.16 TOTAL CHECK 5,955.16 111418 1101 12/18/02 1788 CANTWELL, ALICE A 9160 AWAY WE GROW PRESCH00 1,510.40 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 9146 9 /02RES PERMIT FEES -57.20 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 9146 10 /02RESIDENTIAL PERM 6,367.43 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 9147 10 /02NON- RESIDENT PER 8,054.07 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 2106 10 /02TOTAL AMOUNT DUE 54,497.40 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 2106 10 /02TOTAL BILLABLE - 32,544.39 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 9144 10 /02PLAN CHECK -NON R 16,801.45 111419 1101 12/18/02 1120 CHARLES ABBOTT ASSOCIATES 9143 10 /02PLAN CHECK RESID 1,321.44 TOTAL CHECK 54,440.20 111420 1101 12/18/02 2871 FINE FOODS BY JULIE 9244 12 /20SR CTR EVENT 1,900.00 111421 1101 12/18/02 1303 IZADSEPAS, MINA G 9160 CARDIO,YOGA,FITNESS 1,586.94 111422 1101 12/18/02 1396 MR ROOTER PLUMBING INC 9103 AVCP RR REPAIR 664.64 111422 1101 12/18/02 1396 MR ROOTER PLUMBING INC 9103 CH WATER HEATER REPLA 1,325.00 TOTAL CHECK 1,989.64 111423 1101 12/18/02 1783 PACIFIC PLUMBING SPECIALT 9245 HAWS DRINKING FOUNTAIN 1,097.27 111423 1101 12/18/02 1783 PACIFIC PLUMBING SPECIALT 9245 HAWS DRINKING FOUNTAIN 1,209.02 111423 1101 12/18/02 1783 PACIFIC PLUMBING SPECIALT 9245 FOUNTAIN FREIGHT 119.85 111423 1101 12/18/02 1783 PACIFIC PLUMBING SPECIALT 9245 HAWS DRINKING FOUNTAIN 1,209.02 TOTAL CHECK 3,635.16 111424 1101 12/18/02 2217 PACIFIC RELOCATION CONSUL 9252 11 /02VALLEY COMP SRVC 76.00 111424 1101 12/18/02 2217 PACIFIC RELOCATION CONSUL 9252 10 /02TREE REMOVAL 2,225.00 111424 1101 12/18/02 2217 PACIFIC RELOCATION CONSUL 9102 PRC ADMIN FEE 15% 386.40 111424 1101 12/18/02 2217 PACIFIC RELOCATION CONSUL 9252 10 /02AMIGOS JANITORIA 275.00 TOTAL CHECK 2,962.40 111425 1101 12/18/02 1429 PACIFIC SWEEP 9351 11 /02CITY & TR MED 6,742.09 111425 1101 12/18/02 1429 PACIFIC SWEEP 9352 11 /02METROLINK STATIO 550.75 TOTAL CHECK 7,292.84 111426 1101 12/18/02 1451 POSTNET AND COMMUNICATION 9103 SR CTR COOKBOOKS PRIN 957.21 111426 101 12/18/02 1451 POSTNET AND COMMUNICATION 9232 CH ENVELOPES 682.11 TOTAL CHECK 1,639.32 111427 101 12/18/02 1521 SIMI VALLEY PRO SHOP 9244 SOFTBALLS - 30 DOZEN 1,319.18 111428 1101 12/18/02 1536 SOUTHERN CALIFORNIA EDISO 9414 11 /1- 12 /1CITY LIMITS 22,643.79 C -) 111429 c.101 12/18/02 3217 TASCO CONSTRUCTION, INC. 9620 AVCP RR /SNACK BAR PRO 26,865.00 PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 2 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 15:04:53 CHECK REGISTER ACCOUNTING PERIOD: 6/02 FUND - 1000 - GENERAL FUND CHECK NUMBER CASH ACCT DATE ISSUED -------- - - - - -- VENDOR-------- - - - - -- ACCT DESCRIPTION- - - - - -- AMOUNT 111430 1101 12/18/02 1948 TOTAL TENNIS ACADEMY 9160 TENNIS INSTRUCTION 1,449.60 111431 1101 12/18/02 1153 VENTURA COUNTY ANIMAL REG 9102 7- 9 /02ANIMAL REG & CO 14,350.00 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9254 ADJ PATROL VEHICLE 3,480.04 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02SPEC ENF DETAIL 10,286.00 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02MIDDLE SCHOOL RE 9,237.25 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02TRAFFIC SRVCS 23,311.26 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9119 11 /02AFTER DARK OT 277.44 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02COMM SRVCS 10,156.42 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02DARE 5TH GRADE 9,237.25 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02HIGH SCHOOL RESO 10,156.42 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02INVESTIGATIVE SR 30,617.25 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9118 11 /02REG & COURT OT 5,238.21 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9119 11 /02ROAM N RELICS OT 932.47 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 11 /02PATROL SRVCS 171,810.82 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9117 ADJ ADMIN ASSISTANT - 231.26 111432 1101 12/18/02 1616 VENTURA COUNTY SHERIFF'S 9254 11 /02VEHICLE CHARGES 15,210.05 TOTAL CHECK 299,719.62 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 9 115.67 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 12 8,653.03 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5POINDEXTER PR 1,848.33 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5VIRGINIA COLO 655.48 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5PCH HILL 2,047.88 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9/5- 11 /5COM CTR 1,011.45 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5GLENWOOD PRK 1,517.28 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5PRKWYS & MED 2,863.19 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5MILLER PRK 2,856.77 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5VILLA CAMPESI 25.00 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9/5- 11 /5PW BLDG 109.60 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5MPK MOBILEHOM 1,340.97 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9252 9 /5- 11 /5REDEVELOPMENT 469.23 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5VECTOR 48.26 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5METROLINK 176.46 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 2 1,956.87 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 3 88.83 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 5 778.37 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 6 40.02 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5ZONE 7 1,577.44 111433 1101 12/18/02 1620 VENTURA COUNTY WATERWORKS 9415 9 /5- 11 /5MONTE VISTA 153.95 TOTAL CHECK 28,334.08 111434 1101 12/18/02 1787 WILLIS, PAMELA S 9160 AWAY WE GROW PRESCHOO 1,053.00 111435 1101 12/18/02 3053 ZAMBELLI FIREWORKS MANUFA 9244 FIREWORKS DISPLAY DEP 4,500.00 TOTAL FUND �TAL REPORT I-a CV 14 488,457.58 488,457.58 PENTAMATION - FUND ACCOUNTING PAGE NUMBER: 1 DATE: 12/11/02 CITY OF MOORPARK, CA VENCHK21 TIME: 15:04:57 CHECK REGISTER - FUND TOTALS ACCOUNTING PERIOD: 6/02 FUND FUND TITLE AMOUNT 0100 INTERNAL SERVICES FUND 1,693.56 1000 GENERAL FUND 325,640.36 2100 COMMUNITY WIDE 26,865.00 2200 COMMUNITY DEVELOPMENT 53,546.93 2300 AD 84 -2 CITYWIDE 25,506.98 2302 AD 84 -2 ZONE 2 1,956.87 2303 AD 84 -2 ZONE 3 88.83 2305 AD 84 -2 ZONE 5 778.37 2306 AD 84 -2 ZONE 6 40.02 2307 AD 84 -2 ZONE 7 1,577.44 2309 AD 84 -2 ZONE 9 115.67 2312 AD 84 -2 ZONE 12 8,653.03 2400 PARK MAINTENANCE DISTRICT 12,739.85 2605 GAS TAX 6,851.69 2609 OTHER ST /FEDERAL GRANTS 10,054.74 2901 MRA LOW /MOD INC HOUSE /INC 4,303.37 2902 MRA AREA 1 -INCR & OTHER 469.23 5000 LOCAL TRANSIT PROGRAMS 8C 727.21 6534 NORTH PARK VILLAGE 6,848.43 TOTAL REPORT 488,457.58 F 'a+ TO: FROM: DATE: SUBJECT: MOORPARK CITY COUNCIL AGENDA REPORT Honorable City Council ITEM I'D- G. rAT TrCIRNIAA City' ( -mmcil �Trr!ino ArT'(�1: �/ to �.s.,� wL1 i1,�,• 1��irs oa -ao o V&-- Lx ✓ s o Deborah S. Traffenstedt, ATCM /City Clerk ---D!5 1— December 18, 2002 (CC Meeting of 12/18/02) CONSIDER ADOPTING REVISED CITY COUNCIL POLICIES RESOLUTION AND RESCINDING RESOLUTION NO. 2001 -1926 BACKGROUND AND DISCUSSION This item was continued from the City Council's meeting of December 4, 2002. At the December 4 meeting, the Council generally concurred with the staff recommended revisions, but did request staff to add additional language in Policy 3, MEETING AND CONFERENCE EXPENSE, pertaining to mileage reimbursement for City appointees (see page 4 of attached revised resolution); add language to Policy 5, ADVERTISING AND APPOINTMENT POLICY FOR CITIZEN APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES, to clarify that Public Art Advisory Committee applicants could reside within the City's Area of Interest, and /or must be employed or a business owner within the City limits (see page 7 of attached revised resolution); and revise language in Policy 16, HARASSMENT IN THE WORKPLACE, pertaining to filing a harassment complaint (see page 26 of attached revised resolution). The revised language incorporated into Policies 3 and 5 was discussed at the December 4 meeting. The revised language that has now been incorporated into Policy 16 is shown below, with new or revised language underlined: A. Filing Complaint. If a City employee or volunteer believes he or she has been harassed by another City employee or volunteer in violation of this policy, the affected employee or volunteer should promptly report the facts of the incident and the names of the individuals involved to his or her immediate supervisor; or if the immediate supervisor is involved in the wrongful conduct, or if for any reason the employee or volunteer feels uncomfortable about making a claim to that supervisor, the employee or volunteer may report the claim to the Human Resources Division staff (Human Resources OCR A31G Honorable City Council December 4, 2002 Regular Meeting Page 2 Assistant /Analyst and Assistant to City Manager /City Clerk), City Manager, Assistant City Manager, any City Department Head, or to the Administrative Services Manager, Information Services Manager, Planning Manager, Public Works Supervisor, or Recreation Manager. If a City employee or volunteer believes he or she has been harassed by a contract City employee, vendor, appointed or elected official, or any other person, the affected employee or volunteer should promptly report the facts of the incident and the names of the individuals involved to the Assistant to City Manager /City Clerk or directly to the City Manager. STAFF RECOMMENDATION Adopt Resolution No. 2002- Attachment: Draft Resolution RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING COUNCIL POLICIES AND RESCINDING RESOLUTION NO. 2001 -1926 WHEREAS, it is advantageous for the City Council to have a compilation of its policies; and WHEREAS, the City Council has directed that its policies be compiled and adopted as a resolution; and WHEREAS, on December 19, 2001, the City Council adopted Resolution No. 2001 -1926 adopting revised Council Policies; and WHEREAS, the City Council has determined that revisions are required to update existing policies and add new policies. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. POLICY 1 - STREET NAMING All street names shall be approved by the City Council subject to the concurrence of the County Fire Department. The following criteria shall be used: North /South streets shall be designated as avenues or roads; East /West streets as streets or drives; and cul- de -sacs as circles, courts or places. SECTION 2. POLICY 2 - REPAYMENT DOCUMENTS FOR VILLA CAMPESINA DEFERRED LOANS The City Manager is authorized to execute all deferred loan repayment documents for Villa Campesina Affordable Housing Development (Tract 4147). SECTION 3. POLICY 3 - MEETING AND CONFERENCE EXPENSE On various occasions it will be necessary for City Officials, elected and appointed, and staff to attend meetings outside the City or County on City business. Such occasions fall basically into three categories: 1. Meetings /Seminars /Training Sessions, which do not require overnight accommodations; and vI- 0s Resolution No. 2002 - Page 2 2. Conferences /Training Sessions requiring overnight accommodations, or which require an expenditure exceeding $250.00; and 3. Travel for regular /special meetings. A. Meetings /Seminars /Training Sessions (one day and return) 1) The costs of registration, meals, parking and mileage are allowable City expenses. Attendance at City expense shall be subject to the advance approval of the City Manager. 2) An individual proposing to attend at City expense shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager at least 24 hours prior to the date of attendance. 3) The City Manager shall not approve such attendance unless funds have been appropriated and are available for the subject purpose. 4) Wherever possible, registration fees will be paid in advance by the City. The individual attending shall advance all other necessary costs. 5) Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expense, in final form, and submit it to the City Manager for reimbursement. B. Conferences /Training Sessions (Requiring Lodging) 1) The costs of registration, lodging, meals, parking and mileage are allowable City expenses. Attendance at City expense shall be subject to the advance approval of the City Manager, if funds have been appropriated for the travel. Otherwise, it shall require approval and an appropriation of funds by the City Council. 2) The individual attending shall file a rough -draft copy of the Claim for Reimbursement of Travel Expenses with the City Manager, at least one week prior to the City Council Meeting proceeding the date of the Conference /Training Session. Resolution No. 2002 - Page 3 3) The City Manager shall determine whether funds have been appropriated and are available for said proposed expenditure and shall either approve /disapprove the travel or refer to the City Council and recommend attendance /non- attendance based on the availability of funds, proposed content of the meeting and other meetings in the same general subject area which may be scheduled later during the budget year. 4) After approval by the City Manager or City Council, staff will, if possible, make advance arrangements to pay registration and lodging fees and to make an advance payment in the amount not to exceed 1000 of the balance of the estimated cost. 5) Upon return to the City, the individual attending shall complete the Claim for Reimbursement of Travel Expenses, in final form with supporting receipts or cash tickets, and submit it within 10 days of their return to the City Manager for reimbursement, or refund of any overage. Total receipts for meals and associated tips will be honored up to $50.00 per day based on the following limits of $10.00 for breakfast, $15.00 for lunch and $25.00 for dinner. Meals can be combined. 6) The traveler may receive a per diem allowance for meals plus tips. The per diem allowance shall conform to the currently allowed Internal Revenue Service (IRS) allowance for California cities. It shall be prorated when appropriate. 7) When the individual attending an approved conference is accompanied by his or her spouse or another companion, the allowable cost for lodging shall be only that which would be allowed if the individual were traveling alone. The lodging and all other expenses of the spouse or traveling companion are personal and not reimbursable by the City. C. Staff Travel - Regular /Special Meetings Staff assigned or directed by the City Manager to attend area meetings, or special meetings which are scheduled from time to time during the regular course of business, shall be reimbursed for actual mileage, meals and other appropriate expenses on an actual cost basis. Staff OC- Y :14iC Resolution No. 2002 - Page 4 members receiving a travel allowance will be reimbursed for actual mileage for trips on City business outside of the six county area (Santa Barbara, Ventura, Los Angeles, San Bernardino, Riverside, and Orange). Mileage will be calculated from the City as point of departure to the destination. Mileage expense for the use of a personal vehicle for travel shall be at the rate currently allowed by the Internal Revenue Service provided, however, that the total expense of said travel shall not exceed the combined total of the round -trip air fare to the destination, plus the private vehicle mileage expense to and from the airport and appropriate parking fees. Attendance at a special meeting, for which funds are not appropriated, in Sacramento /Washington, D.C. or other City at which attendance by the City of Moorpark is deemed urgent, and which occurs at a time which precludes advance approval by the Council as a whole, may be authorized by the Mayor and one other member of the City Council, subject to the ratification of the expense and appropriation of funds at the next regular Council Meeting. D. Council and Commissioner Expenses The travel and expense reimbursement of members of the Council, the Planning Commission, and the Parks and Recreation Commission shall be governed by the same rules contained in this policy with the following exception. The certified Claim for Expense Reimbursement form shall be reviewed and subject to the approval of the City Council Budget and Finance Committee. If a member of the Budget and Finance Committee submits a Claim for Expense Reimbursement, it shall be subject to the approval of the two most senior, by tenure, members of the City Council who are not members of the Budget and Finance Committee. E. Mileage Reimbursement for City Appointees to Boards, Commissions, and Committees Cif Council public appointees to boards, commissions, and committees, that do not receive an honorarium and require travel outside of the Moorpark City limits, shall be eligible to receive mileage reimbursement for attendance at regular and special meetings of that board, commission, or committee. Mileage will be calculated from the appointee's residence in Moorpark as the point Resolution No. 2002 - Page 5 of departure to the meeting location. Mileage expense reimbursement for the use of a personal vehicle for travel shall be at the rate currently allowed by the Internal Revenue Service, and as verified by the City Clerk annually. The appointee shall complete the City's Claim Form for Reimbursement of Travel Expenses, and submit the form to the City Clerk at the end of the month, with the meeting agenda attached as supporting documentation for the mileage reimbursement claim. SECTION 4. POLICY 4 - REPORTS FROM APPOINTEES 1. Reports are required from appointees to the following: Area Agency on Aging Area Housing Authority t r-k sgiire- basemen: - Dist-Lciet Geenty Citizens Transportation Advisory Committee Air Pollution Control District Advisory Committee 2. A report shall be required for each scheduled meeting of the agency, authority, district, commission or committee and is due in written form to the City Council five (5) days following the meeting. In lieu of a written report, an oral report may be presented to the Council under the public comment portion of the next regularly scheduled City Council meeting after the meeting of the agency, authority, district, etc. 3. Where the City is represented by more than one person, the appointees shall coordinate and collaborate their efforts so only one report is presented to the Council. 4. If neither the appointee nor alternate is in attendance at a meeting of the agency, authority, district, etc., or if the meeting is canceled, that will be reported to the Council by the appointee(s) as prescribed above. SECTION S. POLICY 5 - ADVERTISING AND APPOINTMENT POLICY FOR CITIZEN APPOINTMENTS TO BOARDS, COMMISSIONS AND COMMITTEES 1. At the end of each calendar year, an Appointments -IList will be prepared and posted at the City Community Center, and Moorpark Library, City Home Page, and local government channel, of all citizen appointive positions and their expiring term of office (in compliance with the Maddy Act requirements). A contact number and request for communication with the City Clerk will be included, to allow residents to obtain information on as well as any requirements for the Resolution No. 2002 - Page 6 appo position, and to facilitate communication with the City Clerk in the event a citizen, has an interest in being paced on the appointee resource list. The Appointments -IList shall remain posted for the month of January. 2. Not later than ene m 30 days prior to the expiring term of office of a citizen appointee, the City Clerk will pest a pe:siL-ieH prepare and distribute a press release to all newspapers of local distribution and radio stations that have requested such notice, advertising the citizen appointment opportunity. The City Clerk will also post such notice on the City's Home Page, local government channel, and at the City Communitv Center. 3. Interested persons will be asked to submit a City Board, Commission, and Committee Application. 4. When an unscheduled vacancy occurs on the Planning Commission, e-r Parks and Recreation Commission, or other City Council appointed board, commission, or committee, notice will be posted (in compliance with the Maddy Act requirements), and advertisement of the citizen appointment opportunity will be initiated by the City Clerk in the same manner as for an expiring term, unless the City Council determines that the vacancy will not be filled due to the length of the remaining term of office. 5. The City Clerk shall maintain a resource list have expressed advisory boards, eeemail an advertisement. an interest in serving as commissions and committees an application at the time of citizens who appointees on d will have of the next Oe"31 t3 Resolution No. 2002 - Page 7 6. In. order to be considered for City Council appointment to a board, commission, or committee, the applicant must be a resident of the City of Moorpark and shall also be a registered voter, with the followinq exceptions: A. There is no registered voter requirement for Teen Council. B. An_ applicant for the Public Art Advisory Committee must reside within the City's Area of Interest, and /or must be employed or a business owner within the City limits. 47. As per Government Code Section 40605, the Mayor shall make all appointments to boards, commissions and committees. 4-98. The procedure for appointments shall be as follows: A. The Mayor shall solicit suggested nominees from members of the Council. B. Prior to making a motion for appointment, the Mayor shall announce the names of all persons he /she intends to nominate, and in the order to be nominated, for a board, commission, or committee. C. The Mayor shall then make a motion putting forth each individual name to be approved for appointment. D. A second shall be required. E. The Council shall vote on each appointment individually. SECTION 6. POLICY 6 - SENIOR CENTER ADVISORY COMMITTEE 1. Purpose The Senior Center Advisory Committee is intended to assist with the development of programs and activities of interest to local seniors and facilitate communication between City staff and senior adult participants. 2. Membership and Orqanization ()(1)SJ14ex Resolution No. 2002 - Page 8 All appointments to the Senior Center Advisory Committee shall be made by the Mayor of the City of Moorpark, with approval of the City Council, consistent with the adopted Council policy on procedure for appointments. The Committee shall consist of five members, age 60 or older. The Senior Center Advisory Committee members shall be residents and registered voters of the City. The term of the appointment shall be for two years. If a vacancy occurs otherwise than by expiration of a term, an appointment may be made to fill the unexpired portion of the term of office in accordance with Policy 5 of this resolution (Advertising and Appointment Policy for Citizen Appointments to Boards, Commissions and Committees) . The appointment for a new two -year term shall occur at the reorganization meeting of the City Council held every even - numbered year in accordance with Po'Licv 5 of this resolution. If there are three (3) consecutive, unexcused or excused absences, or five (5) total absences during the term of a Senior Center Advisory Committee member, the seat of such member shall be deemed immediately vacant. Vacancies shall be filled in a manner that is consistent with Policy 5. The Senior Center Advisory Committee shall conduct itself in an orderly fashion at all meetings and shall follow and obey the standing rules established by the Community Services Department. No member o17 the Senior Center Advisory Committee shall use the title of Senior Center Advisory Committee member on any form of communication unless authorized by the Community Services Director and then channeled through the Senior Center Advisory Committee for approval. The Senior Center Advisory Committee shall not present or purport to represent any position, policy, or direction for the City of Moorpark without the prior approval of the City Council. The Senior Center Advisory Committee shall hold monthl meetings at the Senior Center at a day and time approved by the Committee at the first annual meeting. Meetings shall be open to all interested participants. The Committee shall annually elect its chair and vice -chair from its appointed members. _City staff will attend all meetings and provide administrative support to the Committee. () V3 1 35 Resolution No. 2002 - Page 9 3. Duties and Responsibilities A. Assist in the selection and planning of activities and programs of interest to seniors, including special events and holiday programs, by bringing forth ideas and suaaestions. B. Serve as program host /hostess by encouraging other _seniors to participate, assist with activity registration and related program details. C. Advise Community Services Department staff as to specific and changing needs of participating and non - participating seniors so that appropriate activities may be scheduled. D. Assist with oroaram survevs and evaluations. E. Assist with dissemination of public information of interest to seniors through word of mouth and by actively oarticioatina in oroarams. F. Provide liaisons with various community organizations that offer programs and services to seniors by bringing outside information to the Senior Center. G. Discuss and make recommendations to staff as to policies and procedures related to the operation and scheduling of the Senior Center. H. Participate in preparation of an annual report to the City Council. SECTION 7. POLICY 7 - TEEN COUNCIL 1 Purpose The purpose of the Teen Council shall be to investigate and make recommendations to City staff on recreational programming and other matters of concern to Moorpark teens, and such other duties and functions as may be specifically assigned to the Teen Council by the Citv Council. 2. Goals K. 0: `2V Resolution No. 2002 - Page 10 To encourage young residents to actively participate in the ooerations of their_ City government in a positive and productive manner. To provide a mechanism which facilitates communication and a spirit of involvement by youth in City government. To provide a learning experience for Teen Council members that is conductive to leadership growth. 3. Membership and Organization All appointments to the Teen Council shall be made by the Mayor of the City of Moorpark, with approval of the City Council, consistent with the adopted Council policy on procedure for appointments (Policy 5). The Teen Council shall consist of no less than seven (7) and no more than eleven (11) members, with a goal of having a minimum of one (1) representative from each grade level from 7"1 grade to 12" grade. All representatives must be City of Moorpark residents and must be enrolled in school. Special attention should be given to insure that all middle schools and high schools in Moorpark have some representation on the Teen Council. Representatives woulu typically be limited to not serving more than a total of three years on the Teen Council to allow more teens the opportunity to serve as a Teen Council representative. In addition to the advertisement procedures specified in Policy__ 5, applications for Teen Council shall be made available at City Hall, Arroyo Vista Recreation Center, Moorpark High School, Moorpark Community High School, Chararral Middle School, and Mesa Verde Middle School. Teen Council members shall each serve a one (1) -year term commencing on July 1 of each year. If there are three (3) consecutive unexcused or excused absences, or five (5) total absences during the term of a member, the seat of such member shall be deemed immediately vacant. If a vacancy occurs otherwise than by expiration of a term, an appointment may be made to fill the unexpired portion of the term of office in accordance with Policy 5 of this resolution (Advertising and Appointment Policy for Citizen Appointments to Boards, Commissions and Committees). The Teen Council shall conduct itself in an orderly fashion at al� meetings and shall_follow and obey the standing rules established by the Community Services Department. A meeting 00V314 Resolution No. 2002 - Page 11 quorum shall be defined as a majority of the total appointed members. No member of the Teen Council shall use the title of Teen Council member on anv form of communication unless authorized bV the Community Services Director and then channeled through the Teen Council for approval. The 'een Council shall not present or purport to represent any position, policy, or direction for the City of Moorpark without the prior approval of the Citv Council. The Teen Council shall hold monthly meetings with the day, time and 'Location to be determined at the first annual meeting of the _Teen Council. Meetinas shall be open to all interested nart'.cipants. The Teen Council shall_ annually elect its chair and vice -chair from its appointed members. City staff will attend all meetings and provide administrative support to the Teen Council, including establishment of the agenda. 4. Duties and Responsibilities A_ . _Attend all Teen Council meetings and other Teen Council activities. B. Actively participate in at least one Teen Council _subcommittee, as approved by the City staff representative to the Teen Council. C. Solicit, receive, and relay to City staff input and suggestions about any matters of concern to the teen residents in Moorpark. D. Participate in publicity and promotional activities of the Teen Council. SECTION 4&8. POLICY -68 - CITY COUNCIL STANDING COMMITTEES 1. Standing Committees The Council Standing Committees shall be: Budget and Finance Affordable Housing /Community Development Economic Development Public Works, Facilities and Solid Waste Transportation and Streets Resolution No. 2002 - Page 12 Each committee shall consist of two Council members and a designated alternate. One member of the Budget and Finance Committee shall be the Mayor or Mayor Pro Tem. This does not preclude both the Mayor and Mayor Pro Tem from serving on this committee at the same time. The Budget and Finance Committee shall serve as the Mobilehome Hardship Review Panel, along with the mobilehome park owner, in compliance with Section 5.52.140.B of the Moorpark Municipal Code; however, if the Mayor is not a member of the Budget and Finance Committee, then the Mobilehome Hardship Review Panel shall consist of the Mayor and the Mayor Pro Tem along with the mobilehome park owner. 2. Committee Appointments With the approval of the majority of the members of the City Council, the Mayor shall make all appointments to Standing Committees of the City Council, including the designated alternate. The appointments shall be made at the first regularly scheduled meeting in January of each odd - numbered year and at the reorganization meeting of the City Council in each even- numbered vear. 3. Alternates to Committees To avoid potential Brown Act violations of having more than two City Councilmembers consider an item at the committee level, each City Councilmember should determine: a) pursuant to applicable provisions of the Political Reform Act, if a potential conflict of interest exists (consult with the City Attorney if necessary); b) although there is no conflict of interest under the Political Reform Act, there is a desire to avoid an appearance of conflict; or c) if for other reasons a decision is made not to participate. If a Councilmember should so determine /decide not to participate, then that City Councilmember shall contact the designated alternate to serve in his /her place for that item. If the City Councilmember determines /decides not to continue participating after having been involved in Committee discussions of a specific item, he /she should contact the City Attorney to determine if the alternate can serve on the Committee for that item. If an alternate has a conflict or otherwise is not available, the Mayor shall serve or request another City Councilmember to serve. 4. Ad Hoc Committee Resolution No. 2002 - Page 13 Items shall be assigned to Standing Committees whenever possible. If not so assigned, at the Mayor's discretion, an Ad Hoc Committee shall be formed. Ad Hoc Committees are not generally subject to the provisions of the Brown Act unless composed of members other than less than a quorum of the legislative body. 5. Assigned Staff Budget and Finance - Assistant City Manager /Administrative Services Director Affordable Housing /Community Development - D -ee;�er € Community Development Director Economic Development - Assistant City Manager Public Works, Facilities and Solid Waste - Public Works Director Transportation and Streets - Public Works Director The City Manager may designate an alternate and /or substitute as determined necessary. 6. Meeting Schedule A regular meeting schedule for Standing Committees shall be approved by minute action of the City Council at the first regularly scheduled meeting in January of each year. 7. Agenda and Reports out of Committee The assigned staff person to a Council Committee will prepare an agenda for the Committee meetings. In addition, the staff person will provide action minutes to the full Council within seventy -two (72) hours of the Council Committee meeting showing the Committee's recommendation. Concurrence with the staff's recordation of Committee recommendation(s) to the full Council will be completed prior to the adjournment of the Committee meeting in order to accurately report to the full Council via the action minutes. Action minutes will not formally be approved by the Committee. 8. Committee Assignments The City Manager shall maintain a list of specific assignments for each Standing Committee. The list shall be distributed to the Mayor, City Council and City Staff each calendar quarter (January, April, July and October). Resolution No. 2002 - Page 14 9. Items Referred to Committee Items may be referred to Committee from City Council approved objectives; by the Council at a Council meeting; by staff; or by an individual Councilmember. 10. Items Referred to the Full Council from Committee A consensus of the Committee is required to send an item back to the full Council. A consensus relative to a recommendation on the item need not have been reached. SECTION -79. POLICY 4-9 - PROCESS FOR PREPARATION OF INITIAL DRAFTS OF ORDINANCES BY CITY DEPARTMENTS (If the draft ordinance is initiated by the Planning Commission or Parks & Recreation Commission, the process may deviate from that outlined here.) 1. Step One - Staff confers with the City Attorney at a scheduled meeting after first determining if the City Manager wants to participate. Staff will bring any sample ordinance to the meeting. City Attorney to determine lead time (Step One to Step Six), except when the City Manager determines that staff priorities or Council direction require adjustment of the lead time, but generally a minimum of two weeks in most instances will be required -- possibly longer depending upon the length, complexity of the ordinance and quality of the sample ordinances. Agenda deadlines should be considered in determining lead time. The meeting with the City Attorney shall be scheduled on the first Wednesday afternoon of the month by contacting the Executive Secretary. 2. Step Two - Staff confers with City Clerk for codification determination and section number confirmation. 3. Step Three - Staff drafts the ordinance for content and format and if necessary reviews with City Manager during the drafting process. 4. Step Four - City Manager reviews draft ordinance. 5. Step Five Meele E -mail draft ordinance to City Attorney. (G + ;t r e r, +, tie? —e _ wefd - ereeess, .F -q fmle �st i3e e--ea ed t_e Fedeift t!-ie file.) 6. Step Six - City Attorney reviews for content and form; makes changes in legislative format and returns draft ordinance, making comments if required. Resolution No. 2002 - Page 15 Management staff, to the Management Analyst and Associate Planner level, who are authorized by the Department Head, may seek input directly from the City Attorney. 7. Step Seven - Staff reviews changes made by City Attorney, if any, and discusses with City Attorney and City Manager as needed. Meeting with City Attorney to be scheduled on the first Wednesday afternoon of the month. 8. Step Eight - Recognize and reconcile differences. If differences cannot be reconciled, talk to the City Manager, if still unable to reconcile differences, write the staff report to recognize the points of disagreement. 9. Step Nine - If needed, schedule public hearing after City Attorney and City Manager have approved the draft ordinance. SECTION 410. POLICY -910 - TEMPORARY USE PERMIT FEE WAIVERS 1. Once each calendar year, a City of Moorpark organization having non - profit status may apply for and be granted a temporary use permit fee waiver for one event. 2. The P. ^} el Community Development Director shall waive a Temporary Use Permit Fee pursuant to this Policy after an eligible organization has submitted: a) a completed temporary use permit application; b) a request for fee waiver; and c) proof of non - profit status. 3. Examples for which Temporary Use Permits are issued are special events such as Christmas tree sales, promotional parking lot sales, church carnivals, Country Days and sidewalk sales. 4. The Temporary Use Permit shall be issued for a single event of less than thirty (30) consecutive days in duration. SECTION 5311. POLICY 5311 - NON - PROFIT ORGANIZATIONS ANNUAL FACILITY RESERVATION POLICY 1. Once each calendar year, a City of Moorpark organization having a non - profit status, may reserve the Arroyo Vista Recreation Center or the Moorpark Community Center to hold one (1) event with only direct staff costs being charged to that organization. 2. Those events which qualify shall be of a nature whereby the benefit of the event will serve the community and /or involve all those City residents who are interested in this event. 00�1-3� Resolution No. 2002 - Page 16 Examples for which these procedures may apply include citywide events by Girl or Boy Scouts, service organization events, including fund - raising activities, and special events, such as Country Days, which have a direct benefit to City residents. 3. Regular organizational meetings or activities shall not qualify for this reduced fee. 4. Direct staff costs shall be defined as hourly staff costs, including all personnel benefit costs required for the event. 5. Thea -ems Community Services Director shall waive the standard rental fees pursuant to these procedures after an eligible organization has submitted: a) a completed Facility Reservation Form; b) a request for fee waiver; and c) proof of non - profit status. 6. One -time events shall further be defined as an event for one day per calendar year, not to exceed twelve (12) hours. 7. City staff shall maintain a record of each organization's request for the one - time -event fee, and shall notify the organization if they have already used their one - time -event option within a calendar year. SECTION 182. POLICY 182 - GUIDELINES FOR THE USE OF THE CITY'S SERVICES ACCOUNT SOCIAL 1. Each Councilmember and the City Manager is authorized to expend funds as the need may arise and receive reimbursement for said expenditures from the City's Social Services Account up to an amount not to exceed $200 per occurrence when said individual has made this determination. 2. When said expenditure is made, the individual will cause the reimbursement request to be placed on the City Council's next regular meeting agenda for approval by the City Council. SECTION 1 -13. POLICY 1�3 - REFUNDS FOR BUSINESS REGISTRATION The City will not issue refunds for business registration permits. SECTION 1�4. POLICY 1-214 - FLAG ETIQUETTE 1. The Flag of the United States of America and the Flag of the State of California will be displayed at each municipal facility which has an appropriate flagpole. 0 4 0 13 Resolution No. 2002 - Page 17 2. The National and State Flags are to be displayed daily from the start of the business day through the close of the business day during the normal work week. Flags may be flown 24 hours per day if appropriately lighted. 3. Flag etiquette allows the flag to be displayed during inclement weather provided it is made of all weather material (such as the flags the City uses). If it rains after raising of the flag, the flag will remain on the pole. If it is raining prior to raising the flag, the flag will not be raised; however, it may be raised later, weather permitting, and remain until close of the business day. 4. Flags will be flown at half -staff when ordered by the President or the Governor of the State as follows: President, Ex- President or President elect Vice President, the Chief Justice or retired Chief Justice of the United States or the Speaker of the House of Representatives Associate Justice of the Supreme Court; a Secretary of an executive or military department; a former Vice President; or Governor of a State, territory or possession. Member of Congress By order of the President 30 days 10 days Day of death to day of interment Day of death and day following Period to be prescribed By order of the Governor; Day of death to day at the death of any local of interment public safety officer killed in the line of duty. 5. Flags will be flown at half -staff from the day of death to the day of interment for any currently seated Member of the City Resolution No. 2002 - Page 18 Council, Member of the City Council Elect or any previously seated Member of the City Council. 6. Flags will be flown at half -staff from the day of death to the day of interment for any currently serving City Manager or City Department Head. 7. Flags will be flown at half -staff from the day of death to the day of interment for any City employee killed in the line of duty. 8. When a flag is no longer fit for display, it will be destroyed in a dignified way such as by an American Legion Post at Flag Disposal Ceremonies on Flag Day (June 14) each year. 9. It is the responsibility of the Community Services Department or the service contractor of an offsite municipal building (such as City Engineering /Building & Safety) to display the National and State Flags at municipal facilities in accordance with the pamphlet " Our Flag" published by the Joint Committee on Printing United States Congress by authority of House Concurrent Resolution 361, 100th Congress (includes Title 36, Chapter 10 of the United States Code). 10. The City Manager or his designee is to determine at what location(s) flags are to be flown 24 hours and for ceremonial purposes. SECTION 1 -34. POLICY 1 -34 - CONFLICT OF INTEREST APPRAISAL 1. Conflict of Interest Appraisals shall be allowed to provide proof and rebut the presumption that the financial effect of a governmental decision on real property, in which a public official has an economic interest, is presumed to be material (Section 18705.2 of Title 2, Division 6, California Code of Reaulations), as provided below: A. Two conflict of interest appraisals shall be allowed per year per Councilmember if real property in which a -- ounci.lmember has an economic interest is the subject of a City Council decision or if any part of that real property is located within 500 feet of the boundaries (or proposed boundaries) of the real property which is the subject of the governmental decision. B. One conflict of interest appraisal shall be allowed per year per Planning Commissioner, if real property in which a Planning Connissioner has an economic interest is the subject of a Commission decision or if any part of that GO 3155 Resolution No. 2002 - Page 19 real property is located within 500 feet of the boundaries (or proposed boundaries) of the real property which is the subject of the Governmental decision. C. One conflict of interest appraisal shall be allowed per year per for the City Manager, if real property in which the Citv Manager has an economic interest is the subject of a City government decision or if any part of that real property is located within 500 feet of the boundaries (or proposed boundaries) of the real property which is the subject of the governmental decision. D. One conflict of interest appraisal shall be allowed per year for the Dii�-ref Community Development Director, if real property in which the Community Development _ Director has an economic interest is the subject of a City government decision or if any part of that real property is located within 500 feet of the boundaries (or proposed boundaries) of the real property which is the subject of the Governmental decision. 2. The amount of funding for conflict of interest appraisals shall be a budgetary consideration determined during the budget process as the Council looks at actual projects that are likely to be considered during the following fiscal year. n. Defiiirczen efS fassR}en:Ic 00�GISG Resolution No. 2002 - Page 20 has the N e f s�ibstantiall-y 3. The e e n-d-h et pale s e—e offee:� / interfering =071" ei=CatinEj an iqt i?Tieia CTnEj, I.e.s:r=ile ei= offensive } 'e; T't'V'Y —Z eTTT['G�Ti -C- wer�C r d ineludinff —but =071" net limited e p . Visual e: / teuehing, leeEing, sueh as, r , / pesters; l i b 44 wed -tes fftakipg eVeflealeenau et= rn e �id n g- e net epithets, Slurs, jekes, / / ,la, ,t individtoads- -leedy, semual3y eeffffRentafies an / / i l l nature, / e e H4T i t t l =i e r =071" / teuehing, sueh as, r r s r =071" Resolution No. 2002 Page 21 , i To is Manage.---, Supervisors and empleyees o-e make safe that 3. it is the respensibility ef the Gity's Persenne! Dire alld feeemmend - apprepriate a e V e nTll -gip l a i t must be 9. Gem-Saint Pfeeedare nape ry± / / / / harassment, vender / eensnitHte unlawful in aeeendanee / with o reper; ef eemplain / harassment. - believes he eE she is being harass i. Any em.-I-eyee whe but firmly the harassing sheuld pelitely eenfrent - ecc.s'� par, immediately and demand that the - t-/uvre� e-E aFc-s'er-l— `-he•,ld —a i pra t tiea-litifL, e eempl-'ining empleyee throve the -dice ssien and the h the party's T date, fespense the ee rtent of and reaeoien. 2. hamsmeet his/her e —te- supeEviser Resolution No. 2002 - Page 22 Direetef. if she- nvest- Elr3tien reveals — `chart the eeffiplain# is valid—, will b efie i�- SECTION 15. POLICY 15 - PRE - QUALIFICATION OF BIDDERS 1. City Program The City Manager shall cause to be prepared, the City of Moorpark Bidder Pre - Qualification Program [herein "City Program "]. The City Program shall set forth guidelines and procedures related to the pre - qualification of bidder for Projects as defined herein. The City Program shall be consistent with the requirements of a) Sections 1103, 4107 and 20101 [AB574] of the Public Contracts Code and statues amendatory or supplementary thereto, and b) the bidder pre - qualification model documents promulgated by the State Department of Industrial Relations [herein "DIR "] . The City '1101 � will SECTION 15. POLICY 15 - PRE - QUALIFICATION OF BIDDERS 1. City Program The City Manager shall cause to be prepared, the City of Moorpark Bidder Pre - Qualification Program [herein "City Program "]. The City Program shall set forth guidelines and procedures related to the pre - qualification of bidder for Projects as defined herein. The City Program shall be consistent with the requirements of a) Sections 1103, 4107 and 20101 [AB574] of the Public Contracts Code and statues amendatory or supplementary thereto, and b) the bidder pre - qualification model documents promulgated by the State Department of Industrial Relations [herein "DIR "] . The City '1101 � Resolution No. 2002 - Page 23 Program shall be maintained and updated as needed, by the City Manager or his /her designee. 2. Applicability All construction projects with an estimated construction cost exceeding one million dollars ($1,000,000) [herein "Project "] shall require the pre - qualification of bidders. To that end, the bidding documents for all Projects shall include provisions for the pre - qualification of bidders in a manner consistent with the procedures and requirements set forth in the City Program. Notwithstanding the above, certain exceptions to these requirements may be authorized as follows: A. The City Manager may waive bidder pre - qualification for any Project, provided a report is forwarded to the City Council at least ten (10) days prior to the Notice Inviting Bids, stating the reasons for, and /or the benefits resulting from, such a waiver; and B. The City Council may waive these requirements for any Project. 3. Project Specific Program vs. Annual Program The DIR "model documents" describe two separate programs: a) one for "project specific" bidder pre - qualification; and b) one for an annual bidder pre - qualification process. The City Program shall set forth a project specific bidder pre - qualifications process. However, should it be determined by the City Manager that it would be in the best interest of the City to administer an annual bidder pre - qualifications process for a number of Projects, the City Program shall be modified for such purpose, provided all such revisions and modifications are consistent with the requirements of the DIR model documents. 4. Evaluation Committee Pre - qualification packages shall be reviewed and scored by an Evaluation Committee. The Evaluation Committee for each Project or annual process shall consist of one (1) to three (3) staff members or consultants retained for such purpose, as determined by the City Manager or his /her designee. 5. Appeals Panel The Appeals Panel shall consist of one or more staff members or consultants retained for such purpose, as determined by the M0IGO Resolution No. 2002 - Page 24 City Manager, provided that no member of the Evaluation Committee shall sit on the Appeals Panel. SECTION 16. POLICY 16 - HARASSMENT IN THE WORKPLACE 1. Purpose To provide guidelines for employees and volunteers to prohibit and prevent unlawful harassment in the workplace and to define procedures for reporting and investigating alleged incidents of unlawful harassment. This policy shall cover sexual harassment as well as all other forms of unlawful harassment as described herein. Polic The City is committed to providing a work environment that is free o` unlawful harassment. In keeping with this policy, the City strictly prohibits harassment of any kind, including harassment on the basis of race, religion, color, national orig.-,in, ancestry, mental or physical disability, medical condition, marital status, sex, age, sexual orientation, or any other characteristic protected under federal law, state law or local ordinance. The policy prohibits harassment by any City_ _personnel including managers, supervisors, and non - supervisory employees or volunteers. No manager or supervisor shall. use his /her authority to solicit sexual favors from others. In enforcing this policy, the City strictly prohibits unlawful harassment of employees or volunteers in any form including verbal, physical, and visual harassment. Some examples of these types of harassment are: Verbal harassment which may consist of jokes, epithets, slurs, name calling, negative stereotyping; unwelcome remarks about an individual's body, color, physical characteristics, appearance or talents; questions about a person's sexual practices; and patronizing terms or remarks that relate to a protected characteristic; P,'-,.Ys-".cal harassment car. include physical interference with normal work, impeding or blocking movement, assault, unwelcome physical contact, staring at a person's body, and threatening, intimidating or hostile_ acts that relate to a protected characteristic as set forth above; Visual harassment may involve offensive or obscene hoto ra hs, calendars, posters, cards, cartoons, COGIGI Resolution No. 2002 - Page 25 drawings and gestures; display of sexually suggestive or lewd objects; unwelcome notes, letters, or e -mail; and any other written or graphic material that denigrates or shows hostility or aversion toward an individual that is placed on walls,_ bulletin boards, or elsewhere on the City's premises or circulated in the workplace. In addition to the above forms of unlawful harassment, sexual harassment may also include, but is not limited to, making unwelcome sexual advances and requests for sexual favors, and any other verbal or physical conduct of a sexual nature by fellow employees, volunteers, or supervisors when: A. Submission to such conduct is made an explicit or implicit term or condition of employment; B. Submission to or rejection of such conduct by a individual is used as the basis for employment decisions (promotion, retention, performance appraisal, work assignment, etc.) affecting the individual; or Such conduct has a purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment. No manager or supervisor shall use his /her authority to solicit sexual favors from others. _'t is the imoact of the harassment, not the intent that ("- )unts. In determining whether conduct was unwelcome, the perspective is that of the person who feels harassed. The behavior is still considered unwelcome when the person consented to the conduct in order to avoid adverse treatment. And form of retaliation against any person reporting a claim of harassment or otherwise participating or assisting in any investigation of a harassment claim is expressly prohibited and will be considered a violation of this policy. 3. Procedures A. Filing Complaint. If a City employee or volunteer believes he or she has been harassed by another City emplovee or volunteer in violation of this policy, the Resolution No. 2002 - Page 26 affected employee or volunteer should promptly report the facts of the incident and the names of the individuals involved to his or her immediate supervisor; or if the immediate supervisor is involved in the wrongful conduct, or if for any reason the employee or volunteer feels uncomfortable about making a claim to that supervisor, the employee or volunteer may report the claim to the Heiman Resources Division staff (Human Resources Assistant /Analyst and Assistant to CCit Manager /City Clerk), City Manaqer, Assistant City Manager, any City Department Head, or to the Administrative Services _ .---- ..- .- ... —.. -- - ...-- .._._... -- - - - - -- — Manager, Information Services Manager, Planning Manager, Public Works Supervisor, or Recreation Manaaer. If a_City employee or volunteer_ believes he or she has been harassed by a contract City employee, vendor, appointed or elected official, or any other person, the affected employee or volunteer should promptly report the facts of the incident and the names of the individuals i.nvoived to the Assistant to City Manager/City Clerk or alrectly to the City Manaaer. If the harassment complaint involves the City Manager, the affected employee or volunteer should promptly report the facts of the incident to the Assistant to City Manager /City Clerk, who will then forward the complaint to the City Attornev and City Council. An employee or volunteer who believes he or she has suffered retaliation for reporting any violation of this policy or otherwise participating in any investigation should immediately bring such facts to the attention of the Human Resources Division staff (Human Resources Assistant /Analyst and Assistant to City Manager /City Clerk) or directly to the City Manager. B. investigation. Supervisors and managers must immediately report any claims of unlawful harassment to the City Manager's office. The City Manager shall coordinate a prompt, objective, and thorough investigation of any such complaints. At the conclusion of the investigation, the City will make a determination if any individual has violated the prohibition against unlawful harassment. C. Confidentiality. An investigation related to a complaint under this policy will be conducted with confidentiality and respect for the rights of all individuals involved. Information related to the investigation will be provided on a need -to -know basis only. 000:,G43 Resolution No. 2002 - Page 27 D. Corrective Action. The City does not tolerate unlawful harassment of any kind. The City Manager shall take appropriate corrective action whenever such harassment is determined to have occurred. For employees, the corrective action taken shall be remedial and disciplinary nature and will be commensurate with the severity of the offense. The disciplinary action shall be designed to prevent further unlawful harassment and may include termination. E. Documentation. All corrective actions taken shall be documented by the Human Resources Division and /or City Attorney. The documentation shall include a summary of the investigation and an explanation _ of the appropriateness of the corrective actions. F. Notification to Complainant. 1) The complainant will be informed by the Human Resources Division staff that action has been taken. 2 ) The Human Resources Division staff will instruct the complainant to immediately report recurring or continuing harassment. 3) The Human Resources staff shall request the complainant to sign a form acknowledging the following: (a) The complainant has been informed that corrective action has been taken; and b)_ The complainant _ has been informed to immediately report the continuation or recurrence of harassment. G. Acknowledgment of Receipt of Harassment in the Workplace Policy. All employees and volunteers shall be required to sign a form on the first day of employment or volunteer work acknowledging the following: I acknowledge receipt of _the City of Moorpark Harassment in the Workplace Policy. I understand that it is my responsibility to read and comprehend its contents. If I have 003164 Resolution No. 2002 - Page 28 any questions, I shall contact my Supervisor or Department Head. SECTION 1�&7. This Council Policies resolution shall be updated from time to time as needed but not less often than following each General Municipal Election beginning in 1998. The revised resolution will be presented to the City Council for review and adoption. SECTION 1-78. Resolution No. 2001 -1926 is hereby rescinded. SECTION 1 -99. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original Resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 001311-G5 MOORPARK CITY COUNCIL AGENDA REPORT ITEM lo. -D. Yu . AD 0 /- /88,3 a.'14 aa.1pr TO: Honorable City Council FROM: Deborah S. Traffenstedt, ATCM /City Clerk DATE: December 5, 2002 (CC Meeting of 12/18/02) SUBJECT: Consider Resolution Amending the Salary Plan for Competitive Service, Non- Competitive Service, and Hourly Employees and Rescinding Resolution No. 2002 -1992 and Consider Resolution Amending the Classification Plan and Rescinding Resolution No. 2001 -1883 BACKGROUND AND DISCUSSION Attached to this report is a draft resolution amending the Salary Plan to add a Community Services Technician position, revise the title for Recreation Superintendent to Recreation Manager, and revise the salary range for the Clerk Typist position to be consistent with the Clerk position listed under the Hourly Positions heading for salary range consistency purposes (both positions are now shown as Range 22). Revisions to position title and salary range are shown with legislative format in the attached Salary Plan. The actual salary tables that were adopted in July 2002 (to incorporate a cost -of- living increase) have not been revised, with the exception of a new effective date (the salary tables are not included with the attachment to this report, but will be included in the final resolution). Also attached is a draft resolution amending the Classification Plan to add Assistant City Clerk and Community Services Technician job descriptions, revise the job title for Recreation Superintendent to Recreation Manager, and revise the job description for Administrative Services Manager. The changes to the Administrative Services Manager job description were done so as to allow the position to be used in any City department versus job specific to one department. Only the new and revised job descriptions are included with the attached resolution. A complete 0001 -GG Honorable City Council December 18, 2002 Regular Meeting Page 2 copy of the revised Classification Plan is available for review upon request (and will be included with the final resolution). STAFF RECOMMENDATION Adopt Salary Plan Resolution No. 2002- and adopt Classification Plan Resolution No. 2002- Attachments: 1. Draft Salary Plan Resolution 2. Draft Classification Plan Resolution 0003-67 RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE SALARY PLAN FOR COMPETITIVE SERVICE, NON- COMPETITIVE SERVICE AND HOURLY EMPLOYEES, AND RESCINDING RESOLUTION NO. 2002 -1992 WHEREAS, the City Council at its meeting on July 17, 2002, adopted a new Salary Plan to implement a 2.4 percent cost -of- living increase to all Salary Ranges; to add two Steps (2.5 percent each for a total of 5 percent) to each Salary Range, creating a new Salary Plan with thirteen (13) Steps for each Salary Range; to revise the Salary Range for the City Manager, Assistant City Manager, Deputy City Manager, Community Development Director, Community Services Director, Public Works Director, Administrative Services Director, Assistant to City Manager /City Clerk, Budget and Finance Manager, and Planning Manager; and to add an Assistant City Clerk position; and WHEREAS, changes are now proposed to the Salary Plan to add a Community Services Technician position, revise the title for Recreation Superintendent to Recreation Manager, and revise the salary range for the Clerk Typist position to be consistent with the Clerk position listed under the Hourly Positions heading. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. The salary plan of hourly rates is hereby adopted for all of the positions herein listed: Non - Competitive Service Positions* City Manager Assistant City Manager Deputy City Manager Community Development Director Community Services Director Public Works Director Administrative Services Director Assistant to City Manager /City Clerk Budget and Finance Manager Planning Manager Redevelopment Manager Administrative Services Manager Finance /Accounting Manager Accountant II Information Systems Manager Principal Planner Salary Range 95 87 85 83 83 83 83 83 75 75 71 71 71 67 67 67 + All Non- Competitive Service Positions are exempt from payment of overtime. Q () GIL G(5 Resolution No. 2002 - Page 2 Non - Competitive Service Positions* Salary Range Recreation Manager 67 Senior Management Analyst 67 Accountant I 62 Assistant City Clerk 62 Information Systems Supervisor 62 Management Analyst 62 Public Works Supervisor 62 Competitive Service Positions Salary Range Senior Planner ** 64 Associate Planner 60 Recreation Supervisor 59 Maintenance Supervisor 59 Vector /Animal Control Specialist 59 Assistant Planner 56 Human Resources Analyst 56 Executive Secretary 52 Planning Technician II 52 Code Enforcement Officer II 51 Account Technician II 51 Human Resources Assistant 51 Senior Center Coordinator 51 Recreation Coordinator II 51 Deputy City Clerk II 50 Recreation Coordinator I 47 Account Technician I 46 Administrative Services Technician 46 Community Services Technician 46 Deputy City Clerk I 46 Senior Maintenance Worker 45 Administrative Secretary 43 Maintenance Worker III 41 Planning Technician I 41 Vector /Animal Control Technician 41 Code Enforcement Officer I 40 Crossing Guard Supervisor 39 Secretary II 39 Receptionist 39 Teen Coordinator 39 Account Clerk II 38 Records Clerk 38 Maintenance Worker II 37 Account Clerk I 34 Secretary I 29 Clerk Typist 2 -G2 Maintenance Worker I 18 * All Non- Competitive Service Positions are exempt from payment of overtime. ** Competitive Service positions designated as exempt from the payment of overtime. 001GiG9 Resolution No. 2002 - Page 3 Hourly Positions * ** Information Systems Technician Program Director Recreation Assistant Recreation Leader III Intern Laborer /Custodian III Recreation Leader II Clerk Administrative Aide Laborer /Custodian II Crossing Guard Recreation Leader I Clerical Aide II Laborer /Custodian I Clerical Aide I Recreation Aide Salary Rance 46 34 32 32 30 28 22 22 20 18 18 14 14 10 6 6 SECTION 2. The corresponding salaries for the ranges established in Section 1. are attached hereto and incorporated herein as "Hourly Salary Schedule" Table. Also attached for information purposes are "Bi- Weekly Salary Schedule ", "Monthly Salary Schedule" and "Annual Salary Schedule" Tables. SECTION 3. The Salary Plan is based on ranges of two and one - half percent (2.50) and step increases of two and one -half percent (2.50) with a total of thirteen (13) steps. The bi- weekly rate is based on multiplying the hourly rate by 80 hours. The annual rate is calculated by multiplying the bi- weekly rate by twenty -six (26) pay periods. The monthly rate is calculated by dividing the annual rate by twelve (12) months. SECTION 4. Effective with the payroll period beginning June 30, 2001, City shall pay a deferred compensation contribution into a City approved deferred compensation program, for enrolled regular full -time and regular part -time employees, and the contribution amount shall be as follows: City Manager - Three percent (3.0%) of gross base salary, Department Head positions - two and one -half percent (2.50) of gross base salary, and all other Management and Competitive Service regular full -time and regular part -time positions - Two percent (2.0%) of gross base salary. Gross base salary is defined as wages paid as described in the Salary Plan (reference Section 3. herein) plus any additional wages paid to the employee which are calculated as a percent of the Salary Plan wages (excluding deferred compensation payment). * ** An employee in a designated hourly position may be hired as regular part-time, consistent with the definition in the City's Personnel Rules. �1, 001 d 0 Resolution No. 2002 - Page 4 SECTION 5. The City shall pay compensation for Spanish language bilingual skills to regular non - competitive and competitive service employees, consistent with the rate and qualification requirements approved in a Memorandum of Agreement between the City of Moorpark and the Service Employees International Union AFL -CIO, CLC, Local 998. Qualification for bilingual pay shall be determined by the City Manager at his or her sole discretion. SECTION 6. Implementation of salary adjustments for positions noted in Section 1., herein, shall be limited by the performance review system. Employees shall be evaluated prior to their anniversary date, and salary adjustments shall be effective as of the first day of the pay period in which the anniversary date occurs. SECTION 7. The implementation of this Salary Plan shall be applicable to the payroll period beginning December 27, 2002, except as otherwise indicated in Section 4 herein. SECTION 8. Resolution No. 2002 -1992 is hereby rescinded in its entirety. SECTION 9. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Salary Tables (Hourly, Bi- weekly, Monthly, and Annual) () � "1' 4 -- .a %:a-: sL RESOLUTION NO. 2002- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, ESTABLISHING A REVISED CLASSIFICATION PLAN AND JOB DESCRIPTIONS FOR NON- COMPETITIVE AND COMPETITIVE SERVICE EMPLOYEES AND RESCINDING RESOLUTION NO. 2001 -1883 WHEREAS, the City Council adopted Resolution No. 2001 -1883 on September 5, 2002, establishing a revised classification plan and job descriptions for Non - Competitive and Competitive Service employees; and WHEREAS, the Council has determined that revisions to the Classification Plan are appropriate to revise the job description for Administrative Services Manager, add Assistant City Clerk and Community Services Technician job descriptions, and revise the title for Recreation Superintendent to Recreation Manager. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. All job descriptions attached as Exhibit A to this resolution are hereby adopted as the City's Classification Plan for all included employees in both the Non - Competitive and Competitive Service. SECTION 2. The City Manager shall have the authority to make temporary additions or deletions to the Classification Plan in the interest of efficient and effective administration of the Plan. Such alterations shall not become an approved part of the Plan until adoption by City Council resolution. SECTION 3. Resolution No. 2001 -1883 is hereby rescinded. SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Exhibit A: Classification Plan Job Descriptions 1.i^ 0001 W ow Resolution No. 2002 - Page 2 EXHIBIT A City of Moorpark Classification Plan and Job Descriptions 0001`43 Resolution No. 2002 - Page 26 ADMINISTRATIVE SERVICES MANAGER Class specifications are intended the range of duties performed Specifications are not intended within the job. DEFINITION to present a descriptive list of by employees in the class. to reflect all duties performed To direct, manage, supervise, and coordinate the programs and activities of the Administrative Services Division within an assigned Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Department Head. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives general direction from a Department Head, Deputy City Manager, or Assistant City Manager. Exercises direct supervision over professional and clerical staff and over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assumes responsibility for assigned administrative services and activities of a department including contract administration, grant management, purchasing, information systems, department or City fixed assets; assist department with budget process; assist with specific risk management and personnel responsibilities. 2. Provide responsible staff assistance and support to the assigned department head. 3. Assume responsibility for specific department programs, projects, and activities including, but not limited to time accounting, tracking deposits, and development monitoring and condition compliance. 4. Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures. ('.11, 1) r Resolution No. 2002 - Page 27 5. Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within Departmental and City policy, appropriate service and staffing levels. 6. May plan, direct, coordinate, and review the work plan for the assigned division or department; assign work activities, projects and programs; review and evaluate work products, methods and procedures; meet with staff to identify and resolve problems. 7. Supervise, train, motivate and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures. 8. Participate in the development and administration of an assigned division or department's budget; direct the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures within approved limits; implement adjustments. 9. May serve as liaison for the assigned department with other City departments, divisions and outside agencies; negotiate and resolve sensitive and controversial issues. 10. Prepare and present staff reports and other necessary correspondence. 11. Conduct a variety of organizational and operational studies and investigations; recommend modifications to City or department programs, policies, procedures and fees as appropriate. 12. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of municipal administration. 13. Respond to and resolve difficult and sensitive citizen inquiries and complaints. Marginal Functions: 1. Serve as emergency response worker as necessary. 2. Perform related duties and responsibilities as required. Resolution No. 2002 - Page 28 QUALIFICATIONS Knowledge of: Operational characteristics, services and activities of a municipal service delivery program. Management skills to analyze programs, policies and operational needs. Principles and practices of contract administration. Purchasing procedures and practices. Modern office procedures, methods and equipment. Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training and performance evaluation. Pertinent Federal, State, and local laws, codes and regulations. Ability to: Manage, direct and coordinate the work of support staff. Select, supervise, train and evaluate staff. Oversee and direct the operations, services and activities of one or more comprehensive municipal programs. Effectively manage contracts and evaluate the work of contractors. Develop and administer division or department goals, objectives and procedures. Prepare and administer large and complex budgets. Prepare and present clear and concise administrative and financial reports to a variety of City officials and the public. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support r goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods and techniques. Interpret and apply Federal, State and local policies, laws and regulations. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. (WIG:1'46 Resolution No. 2002 - Page 29 Maintain physical condition appropriate to performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Five years of increasingly responsible experience in municipal administration, including one year of supervisory or lead responsibility. Training: Equivalent to a Bachelors degree from an accredited college or university with major course work in public administration, business administration, social services administration, economics, government or a related field. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting for prolonged periods of time; light lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. Jkd 000 Resolution No. 2002 - Page 35 ASSISTANT CITY CLERK Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To perform a variety of responsible and complex administrative and analytical duties in support of the City Clerk responsibilities; to attend City Council meetings and have primary responsibility for preparation of minutes; to plan, direct and coordinate record retention and destruction; to assist with the election process including responsibility for Political Reform Act filings; and to assume all duties and responsibilities of the City Clerk in his /her absence. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives administrative direction from the Assistant to City Manager /City Clerk. Exercises direct supervision over technical and clerical staff. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, organize, direct and participate in the work involved in maintaining official City documents and records including agendas, minutes, ordinances, resolutions, contracts, agreements, deeds and other legal documents and official records of the City Council, Redevelopment Agency and subsidiary authorities. 2. Participate in the development, implementation and monitoring of goals, objectives and policies for the City Clerk's Office. 3. Supervise, train and evaluate employees as assigned and assist in their selection. 4. Assist with the development and administration of the City Clerk's Division budget. 5. Coordinate the document imaging system and maintenance of complex filing and computerized record systems; analyze and evaluate technology relative to records management. () .11)04 d 8 Resolution No. 2002 - Page 36 6. Implement and coordinate the subpoena response function of the City Clerk's Department as needed. 7. Compile, organize and interpret data, write reports and prepare correspondence. 8. Analyze administrative and operational situations and recommend change as needed. 9. Ensure compliance with legal requirements for record retention and destruction, assist with preparation and updating of City's records retention schedule, and administer the storage, retrieval and destruction of documents. 10. Assist the City Clerk in performance of Municipal election responsibilities and City filing officer responsibilities in compliance with the Political Reform Act. 11. Direct and participate in file research and document certification. 12. Operate a personal computer, printer and applicable software to independently produce correspondence, memoranda, reports and other materials. 13. Attend City Council and Redevelopment Agency meetings and prepare all minutes. 14. Serve as acting City Clerk in the Clerk's absence and signs official documents as needed. 15. Assist in developing and design or departmental, operational and administrative procedures or forms as required. 16. Make oral and written presentations to the City Council, staff, the public and professional groups. Marginal Functions: 1. May participate in contract administration. 2. May perform or assist in preparation of employee performance evaluations. 3. Serve as emergency response worker as necessary. 4. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Applicable federal and state laws and regulations, including the Political Reform Act, Ralph M. Brown Act, and Public Records Act. Principles, practices and techniques of public records management including document imaging and applicable laws regarding records retention and destruction requirements. City government structure and processes. C ell CP I t9 Resolution No. 2002 - Page 37 Effective public contact and public relations techniques and practices. Bid procedures for public agency projects. Analysis and research methods and techniques. Principles of supervision and training. English usage, spelling, grammar and punctuation. Modern office procedures, methods and equipment Pertinent Federal, State, and local laws, codes and regulations. Ability to: Perform complex administrative and analytical activities for assigned programs. Independently perform administrative and analytical activities in the area of work assigned. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative. Research, analyze, and evaluate programs, policies, and procedures. Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals. Research, develop and prepare ordinances, resolutions, contracts, and technical reports and associated summary data for presentation to City Council and others. Prepare clear and concise reports. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Research, analyze, and evaluate new service delivery methods, procedures and techniques. Independently prepare correspondence and memoranda. Communicate clearly and concisely, both orally and in writing. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Resolution No. 2002 - Page 38 Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Experience and Training Guidelines: Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible experience in a City Clerk's Office, including at least one year of lead or supervisory experience is required. Training: Education required is equivalent to a Bachelors degree from an accredited college or university with major course work in Public or Business Administration or a closely related field. Two years of the education requirement may be substituted with four years of responsible and related work experience. License or Certificate Possession of or ability to obtain, an appropriate, valid Municipal Clerk certification is preferred. Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office environment; exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting or standing for prolonged periods of time; light to medium lifting, carrying, pushing and pulling; reaching; handling; use of fingers; talking; hearing; near acuity. 00001 Resolution No. 2002 - Page 82 COMMUNITY SERVICES TECHNICIAN Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION Under direct supervision, performs a variety of administrative support work within the Community Services Department, including assisting with research, analysis, program development, report writing, grant administration, publicity and public information pertaining to Community Services Department programs. SUPERVISION RECEIVED AND EXERCISED Receives direction from various management staff. May supervise technical or clerical staff. May exercise administrative supervision and coordination over professional service contracts and /or contractors. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Assist in coordinating, monitoring, and administering assigned program areas including but not limited to commercial and residential solid waste and recycling programs; household hazardous waste collection; used oil recycling; public transit, and senior and disabled paratransit; assist in assigned administrative support functions including file maintenance, records storage, budget; may direct the work activities of assigned technical or clerical personnel or other subordinate staff or contract operations. 2. Assist in implementing operational, administrative, program, and other policies and procedures; provide administrative support and research. 3. Provide preliminary analysis for the preparation and administration of assigned budget(s); assist in maintaining and monitoring of appropriate budgeting controls; prepare various financial reports as required. ��0 _J� Resolution No. 2002 - Page 83 4. Under supervision, collect, compile, and analyze information from various sources on a variety of specialized topics related to assigned programs; prepare reports which present and interpret data, and identify alternatives; make and justify recommendations. 5. Assist in administering maintenance and service contracts, developing requests for proposals, and conducting research on specifications. 6. Receive and respond to complaints and questions from the general public; review problems and recommend corrective actions; prepare summary reports as required. 7. Participate in special projects and studies including background research of new programs and services, and feasibility analysis; prepare and present reports. 8. Assist in preparation of and monitoring grant programs, related proposals, and grant progress reports. 9. Participate in various committees; attend and participate in professional group meetings. 10. Make oral and written presentations to the staff, the public, and professional groups. 11. Participates in the preparation and revision of brochures and other administrative materials; develops educational displays; may be asked to assist with youth outreach and school presentations. Marginal Functions: 1. May serve as a liaison with public and private organizations, community groups, and other social organizations; make presentations as required. 2. May draft press releases, newspaper articles, public service announcements, and newsletters. 3. May participate in contract administration with outside consultants and developers. 4. Serve as emergency response worker as necessary. 5. Perform various fieldwork as required. 6. May perform work on weekends. Resolution No. 2002 - Page 84 7. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Principals of integrated waste management, including solid waste source reduction, recycling, and composting. Practices of public transit and ADA paratransit programs. Principles of mathematics and statistics. Principles of business letter writing and basic report preparation. Methods of research, program analysis, and report preparation. Public relations techniques. Spreadsheet, word processing, and financial management computer applications. Modern office procedures, methods, and equipment. Ability to: Understand, interpret, and communicate the City procedures, rules and regulations, and implement applicable procedures. Perform varied technical administrative work. Perform routine clerical work. Operate and use modern office equipment including 10 -key adding machine, typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data into a computer at a speed necessary for successful job performance. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships with those contacted in the course of work. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows for effective interaction and communication with others. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Perform administrative and analytical activities for assigned programs. Understand the organization and operation of the assigned department and outside agencies as necessary to assume assigned responsibilities. Interpret and apply administrative and departmental policies and procedures. Effectively manage contracts and evaluate the work of contractors. 0001-G4 Resolution No. 2002 - Page 85 Research, analyze, and evaluate programs, policies, and procedures. Prepare clear and concise reports. Research, analyze, and evaluate new service delivery methods, procedures, and techniques. Research and prepare effective grant proposals. Independently prepare correspondence and memoranda. Respond tactfully, clearly, concisely, and appropriately to inquiries from the public, press or other agencies on sensitive issues in areas of responsibility. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Two years of increasingly responsible administrative and analytical experience. Public agency experience, including work experience in the areas of integrated waste management, recycling, transit or ADA paratransit programs is preferred. Training: Equivalent to completion of the twelfth grade supplemented by specialized or college level course work in environmental sciences, public administration, journalism, communications or a related field. Graduation from an accredited college or university with a Bachelors degree from an accredited college or university with an emphasis in environmental sciences, public administration, journalism, communications or a related field is preferred. License or Certificate Possession of or ability to obtain and maintain an appropriate, valid California driver's license. WORKING CONDITIONS Environmental Conditions: Office and field environment; travel from site to site; exposure to computer screens;-exposure to outside atmospheric conditions, dust and noise; work on slippery or uneven surfaces. 0(g) 4 e-15 ". Resolution No. 2002 - Page 86 Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing, bending, kneeling, squatting, or walking for prolonged periods of time; travel to various locations; operating motorized vehicles; medium lifting, carrying, pushing and pulling; climbing; balancing; stooping; reaching; handling; use of fingers; talking; hearing; near and far acuity; depth perception. () () 01IC Resolution No. 2002 - Page 196 RECREATION MANAGER Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job. DEFINITION To plan, implement and administer adult and youth recreation programs and activities; to assign and oversee recreation staff providing safe and well managed recreation programs to teens and other specialized customers including but not limited to adult and youth sports, leisure classes, special events, senior citizens, camps and other City programs; to manage the recreation center facility and gymnasium, and to effectively market and promote these and other programs. This position is non - competitive service, overtime exempt. SUPERVISION RECEIVED AND EXERCISED Receives direction from the Community Services Director. Exercises direct supervision over recreation and clerical support staff including volunteers. ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -- Essential and other important responsibilities and duties may include, but are not limited to, the following: Essential Functions: 1. Plan, prioritize, assign, supervise and review the work of staff responsible for leading and tracking recreation and educational programs, adult and youth sports, facilities, teen program /day camp, special events and excursions and clerical support staff. 2. Provide responsible staff assistance and support to the Director of Community Services. 3. Supervise, schedule and delegate duties to staff; review and process staff time cards; train staff on policies and procedures; train and evaluate staff, umpires, and officials. 4. Administer recreation programs; develop and manage instructor contracts; schedule usage of facilities and make park reservations; oversee and process class registrations, payments, insurance policies, deposits, warrants and refunds; 00013", Resolution No. 2002 - Page 197 schedule games, practices, and classes and playoffs; prepare instruction manuals, brochures, fliers and ads; order required materials, supplies and awards. 5. May oversee maintenance and repair of recreation facilities and equipment; work with contractors and vendors on building repairs and park facility improvements; inspect facility and grounds and test equipment; purchase program supplies and equipment. 6. Participate in the selection of recreation staff; conduct staff interviews; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline procedures. 7. Preparation and administration of program and division budgets; submit budget recommendations; monitor expenditures; perform accounting for each program area as necessary. 8. Schedule, implement, promote and publicize a variety of recreation programs and special events; design, layout, edit, proofread and write quarterly recreation brochure, sell advertising, write press releases, post and handout flyers. 9. Perform miscellaneous duties for the Department of Community Services, prepare analytical and statistical reports to Director, Parks and Recreation Commission and possibly City Manager and City Council on operations and activities. 10. Develop project proposals; conduct program evaluations. Marginal Functions: 1. Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of recreation. 2. Serve as emergency response worker as necessary. 3. Perform related duties and responsibilities as required. QUALIFICATIONS Knowledge of: Operations, services and Recreation planning for populations. Principles of supervisio Principles and practices activities of City recreation programs. adults, youth, teen and other targeted n, training and performance evaluation. of contract management. 0 Resolution No. 2002 - Page 198 Desktop publishing software, and other types of software. City forms, procedure, and policies. Modern office procedures, methods and equipment. Marketing standards and practices. Purchasing procedures and practices. Modern and complex principles and practices and youth camp administration. Pertinent Federal, State, and local laws, Prepare clear and concise reports. Lead and instruct groups and individuals. Ability to: of recreation services codes and regulations. Supervise, organize, and review the work of lower level staff. Select, supervise, train and evaluate staff. Interpret and explain City policies and procedures. Develop and maintain financially self - supporting activities and programs. Communicate clearly and concisely, both orally and in writing. Plan and schedule multiple recreational and educational programs. Operate and use modern office equipment including typewriter, fax machine or fax /modem, personal computer or terminal, printers and copiers. Enter data on a computer at a speed necessary for successful job performance. Produce publications through desktop publishing. Recruit, motivate, and encourage volunteers. Respond tactfully, clearly, concisely and appropriately to inquiries from the public, press or other agencies on sensitive issues in area of responsibility. Establish and maintain effective working relationships with those contacted in the course of work including City officials and the general public. Maintain physical condition appropriate to the performance of assigned duties and responsibilities. Maintain mental capacity, which allows the capability of making sound decisions and demonstrating intellectual capabilities. Maintain effective audio /visual discrimination and perception to the degree necessary for the successful performance of assigned duties. Experience and Training Guidelines Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: COv189 Resolution No. 2002 - Page 199 Experience: Six years of increasingly recreation, including three responsibility. Training: responsible experience in years of supervisory or lead Equivalent to a Bachelors degree from an accredited college or university with major course work in recreation, physical education, leisure studies, sociology, communications, or a related field. License or Certificate Possession of or ability to obtain and maintain, an appropriate, valid California driver's license. Possession of or ability to obtain, an appropriate, valid CPR and basic first aid Certificate. WORKING CONDITIONS Environmental Conditions: Indoor and outdoor recreational facilities; irregular work hours; exposure to outside atmospheric conditions; may work in or around water and slippery surfaces, exposure to computer screens. Physical Conditions: Essential functions may require maintaining physical condition necessary for sitting, standing or walking for prolonged periods of time; travel to various locations; medium lifting, carrying, pushing and pulling; balancing; reaching; handling; use of fingers; talking; hearing; near acuity. ITEM 10. E'. MOORPARK CITY COUNCIL AGENDA REPORT 3 /C� /S'O TO: The Honorable City Council FROM: John Hartnett, Recreation Superintendent DATE: December 6, 2002 (CC Meeting of December 18, 2002) SUBJECT: Consider Adoption of Resolution Amending the FY 02/03 Budget by Appropriating OAA Grant Funds for Senior Center Lifeline Devices SUMMARY The City was awarded $6,700 in Older Americans Act (OAA) grant funds from the Ventura County Area Agency on Aging for Lifeline devices. The City Council is being asked to adopt the attached Resolution, amending the FY 02/03 budget to formally appropriate $6,700 in funds. DISCUSSION As you will recall, earlier this year the City Council authorized the City to apply for OAA grant funds in the amount of $6,700 from the Area Agency on Aging for the purchase of Lifeline devices. The $6,700 in grant funds have now been received and deposited to the General Fund. We are asking the City Council to amend the FY 2002/03 budget, by allocating the $6,700 in funds to the Senior Center Division expenditure account. The Lifeline devices have been purchased, with four already installed and the remainder placed in storage until needed. The City's Moorpark Senior Center has participated in the Lifeline Program since July 1991, providing public information, intake, applications and devices to frail, low - income senior citizens that are homebound. The City has partnered with Simi Valley Hospital to provide volunteers, equipment and support for at -risk elders. A senior activates the Lifeline device by 001911 Honorable City Council December 18, 2002 Page 2 pressing a button. When activated, the device places a call to the Hospital's emergency room and a designated person responds to the call. By linking participating seniors to the Lifeline Program, residents achieve a greater sense of security, knowing they can immediately call for assistance if they experience an emergency while continuing to live independently at home. The senior population continues to grow, increasing requests to participate in the Lifeline Program. Demand for devices has risen over the past year. The addition of ten new devices brings the City's total inventory to 25 and will have a very positive effect on Moorpark's Lifeline Program. STAFF RECOMMENDATION (Roll Call Vote) Adopt Resolution No. 2002 -_ 0001 -S� Honorable City Council December 18, 2002 Page 3 RESOLUTION NO. 2002- ATTACEXENT A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET BY APPROPRIATING $6,700 OLDER AMERICANS ACT GRANT FUNDS TO THE SENIOR CENTER DIVISION BUDGET (1000.7610) FOR LIFELINE DEVICES WHEREAS, on June 5, 2002, the City Council adopted the budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to said Council requesting a budget amendment appropriating $6,700 in Older Americans Act (OAA) grant funds for Senior Lifeline devices; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line item(s); and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment appropriating $6,700 in OAA grant funds as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk OV}3193 Honorable City Council December 18. 2002 Page 4 Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 1000.5500 General Fund - OAA Grant $6,700 $6,700 $8,660 B. Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 1000.7610.0000.9208 $1,960 $6,700 $8,660 Approved to Form: I /Z? 0031�4 ITEM 10 • F. MOORPARK CITY COUNCIL .d� Zm�c A Gad AGENDA REPORT -� Yu o?OOo2 -odOS/C 4/1,/,,e / /,To TO: Honorable City Council FROM: John Hartnett, Recreation Superintendent q111 DATE: December 6, 2002 (CC Meeting of December 18, 2002) SUBJECT: Consider Adoption of Resolution Amending the FY 02/03 Budget by Appropriating Funds for the Installation of Two Bocce Ball Courts at Tierra Rejada Park F.- 0410;'I '1 The City Council is being asked to approve a budget amendment appropriating $7,500 from the General Fund Reserve and $800 from the Senior Center Trust Fund for materials and equipment to install two (2) Bocce Ball Courts at Tierra Rejada Park. The budget amendment would bring the total project cost to $8,300 with labor being provided by the Parks Division of Community services. BACKGROUND The Moorpark Senior Center strives to provide a well - balanced mix of recreational opportunities for older adults. As part of its commitment to enhancing the lives of older adults, the Senior Center Advisory Committee has expressed an interest for some time now in installing two Bocce Ball courts at an outdoor location in Moorpark that is convenient to the Senior Center. Since 1998, the Senior Center has held a Bocce Ball Tournament each year. In 2001, 38 seniors participated in tournament play. In 2002, as part of the Senior Games, 43 seniors participated in the Bocce Ball Tournament. Bocce Ball continues to grow in popularity among seniors and will make a healthy, accessible addition to the City's recreation options. In order to assist with the process of selecting an ideal site for the courts, an Ad Hoc Committee was formed in August, 2002, 000195 Honorable City Council December 18, 2002 Page 2 consisting of one Senior Center Advisory Committee member and one Parks and Recreation Commissioner. DISCUSSION On October 3, 2002, the Ad Hoc Committee and Community Services staff conducted visits at park sites considered to be the best potential locations for Bocce Ball courts. The locations included Tierra Rejada Park, Griffin Park, Peach Hill Park, and Mountain Meadows Park. These parks were selected based on location within the City, available area for courts, access to parking and restrooms, other recreation activities in the park, and additional factors. After evaluating each location, the Ad Hoc Committee voted in agreement with the recommendation: I` choice site - Tierra Rejada Park; 2nd choice site - Griffin Park. An oral report was presented to the Senior Center Advisory Committee and the Parks and Recreation Commission, and both concurred that the area just east and adjacent to the tennis courts at Tierra Rejada Park is the preferred site. Tierra Rejada was selected as the ideal location due to a number of considerations. Close proximity to parking, an area that can be dedicated for this use, a relatively flat surface area with natural drainage, water access nearby, sidewalk /wheelchair access, and some shade trees make it a favorable location. The Parks and Recreation Commission did consider the fact that this would eliminate the area as a possible site for a fourth tennis court, which has been a potential future goal of the Commission. In addition, parking on the weekends could be an issue, although the primary users will be seniors, who typically play Bocce Ball during the weekday. It is anticipated that the two Bocce Ball courts (approximately 75 ft. x 15 ft.) can be designed and constructed by utilizing in -house City staff. Materials include wood or cement framing curbs, screened decomposed granite, gravel and drainage pipes, cement sidewalk, and water hook -up. A locked storage bin located nearby will be needed to store rakes, a roller and hose for court grooming, as well as Bocce balls to be purchased and used by the Moorpark Senior Center. Although the Bocce Ball courts will be used primarily by seniors in the community, the courts will be available for use by anyone Honorable City Council December 18, 2002 Page 3 from the public. City staff will accomplish general maintenance of the courts. Additional upkeep, grooming of the courts beyond traditional maintenance, will be done by members of the Senior Center. The anticipated costs associated with the project are as follows: Proposed Budget Expenditures Design and Labor No Cost Materials $7,500 Storage Container /Equipment $800 TOTAL J$8,300 The City Council is being asked to approve an amendment to the FY 02/03 budget by appropriating $7,500 from the General Fund reserve to cover the costs of materials for the installation of two Bocce Ball courts at Tierra Rejada Park and $800 from the Senior Center Trust Fund for a storage container and equipment to maintain the courts. Ordinarily, staff would recommend the use of Park Improvement Funds for a project of this type. However, Zone 3, which includes Tierra Rejada Park, has no available uncommitted funds at this time. Staff does not anticipate any new revenue to Zone 3 until the Pacific Communities Development is close to occupancy. STAFF RECOMMENDATION (Roll Call Vote Required) Adopt Resolution No. 2002- 000:19 RESOLUTION NO. 2002- RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 2002/03 BUDGET FOR EXPENDITURES RELATED TO INSTALLATION OF BOCCE BALL COURTS BY APPROPRIATING $7,500.00 FROM THE GENERAL FUND RESERVE BALANCE (1000.5500) TO THE TIERRA REJADA PROPERTY MAINTENANCE BUDGET (2400.7800) AND $800.00 FROM THE SENIOR CENTER TRUST FUND (6000.2612) TO THE SENIOR CENTER DIVISION EXPENDITURE BUDGET (1000.7610). WHEREAS, on June 5, 2002, the City Council adopted the FY 2002/03 Budget; and WHEREAS, on December 18, 2002, staff presented the Council with a report which requests the appropriation of $7,500.00 from the General Fund Reserve Balance and $800.00 from the Senior Center Trust Fund for the installation of two (2) Bocce Ball Courts; and WHEREAS, Bocce Ball continues to grow in popularity and will make a healthy, accessible addition to the City's recreation options; and WHEREAS, Exhibit "A" hereof describes said budget amendment and its resultant impacts to the budget line items. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. A budget amendment to allocate $7,500.00 from the General Fund Reserve Balance and $800.00 from the Senior Center Trust Fund, to the Tierra Rejada Property Maintenance budget and the Senior Center Division expenditure budget, as more particularly described in Exhibit "A" attached hereto is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of the resolution and shall cause a certified resolution to be filed in the book of original Resolutions. () () 1J. 3F3 PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk 00101-9 Attachment Resolution No. 2002- EXHIBIT A Budget Revision A. Fund Allocation: Fund No. Fund Name Amount 1000.5500 General Fund $7,500.00 6000.2612 Senior Center Trust Fund $800.00 Budget Appropriation: BUDGET NUMBER BUDGETED REVISION NEW BUDGET 2400.7800.7811.9252 $1000.00 $7,500.00 $8,500.00 1000.7610.7619.9208 $4,400.00 $800.00 $5,200.00 Approved to Form: e_1 00 rLJ� M -ice oa AC MOORPARK CITY COUNCIL AGENDA REPORT =_ rya- TO: Honorable City Council FROM: Johnny Ea, Budget & Finance Manager DATE: December 02, 2002 (CC Meeting of Dec. 18, 2002) SUBJECT: CONSIDER THE REPORT TITLED "ACCOUNTING OF FUND INFORMATION AS REQUIRED BY SECTION 66006 OF THE CALIFORNIA GOVERNMENT CODE FOR FISCAL YEAR 2001 /2002" AND RECEIVE AND FILE SAID REPORT. Background Section 66006 of the California Government Code (Code) requires local agencies to make available to the public information regarding development - related fees exacted by the City. This information is to be contained in a report made available for public review within at least 180 days after the end of the City's fiscal year. Discussion Section 66006 of the Code requires the City to prepare a report that addresses eight (8) elements for each fund holding development- related fees. Staff has compiled the required information for each of the funds in a report entitled "Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2001/2002." The report relates to transactions made during the fiscal year that concluded on June 30, 2002. As required by the Code, this report has been made available to the public at least 15 days prior to the meeting date at the front counter of City Hall. Honorable City Council December 02, 2002 Page 2 Staff Recommendation That the City Council consider the report titled "Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2001/2002" and receive and file said report. Attachment: "Accounting of Fund Information as Required by Section 66006 of the California Code for Fiscal Year 2001/2002" () 0 -3 OAZI 0412" Accounting of Fund Information as Required by Section 66006 of the California Government Code for Fiscal Year 2001/2002 Scheduled for Public Review at the City Council Meeting of December 18, 2002 () (3 () �03 Fund 2001 — Traffic Systems Management Fund 00OA204 Item Description Response (1) A brief description of the type of fee in the Fees based on the air quality impacts of development account or fund with the purpose of mitigating these impacts by funding programs or projects that reduce emissions. (2) The amount of the fee The fee is calculated based on the Ventura County Air Pollution Control District's guidelines. (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 2,388,839 account or fund Ending Balance (06130102) $ 2,920,579 (4) The amount of the fees collected and the Amount of Fees Collected $ 434,696 interest earned Interest Earned $ 97,044 Total Revenues $ 531,740 (5) An identification of each public improvement No fees expended during FY 01/02. on which fees were expended and the amount of the expenditures on each improvement in FY 01102, including the total percentage of the cost of the public improvement that was funded with fees (6) An identification of an approximate date by The funds accumulated in this account are anticipated which the construction of the public to be spent within the next five fiscal years on improvement will commence if the local appropriate programs including, but not limited to, low agency determines that sufficient funds have emission and alternate fuel vehicles for the City fleet been collected to complete public and transit busses, an alternative fuel fueling station, improvement and the public improvement and multi use trails. In addition, funds may be spent on remains incomplete staff services in support of these programs. (7) A description of each interfund transfer or loan made from the account or fund, including the Interfund Transfers: $ - public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest Interfund Loans: $ that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commercial and industrial Quarterly Status Report" prepared by the Community Development Department. 00OA204 Fund 2002 — Citywide Traffic Mitigation Fund Item Description Response (1) A brief description of the type of fee in the Fees to fund mitigation measures for increased traffic account or fund flows generated by developments within the City. (2) The amount of the fee Negotiated with developers based upon the estimated impact of development on traffic flow within the City. (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 3,654,750 account or fund Ending Balance (06/30/02) $ 4,258,904 (4) The amount of the fees collected and the Amount of Fees Collected $ 503,806 interest earned Interest Earned $ 144,124 Total Revenues $ 647,930 (5) An identification of each public improvement on Miller Drive modification (8032) $ 15,035 which fees were expended and the amount of Total Cost of Project $ 15,035 the expenditures on each improvement in FY % of project funded by fees: 100% 01/02, including the total percentage of the cost of the public improvement that was funded with Moorpark Road Realign (8043) $ 7,633 fees Total Cost of Project $ 7,633 % of project funded by fees: 100% 23 North Alignment (8045) $ 21,108 Total Cost of Project $ 21,108 % of project funded by fees: 100% Total Expenses $ 43,776 (6) An identification of an approximate date by The above projects were continued to FY 2002 -03. In which the construction of the public addition, the following two projects were budgeted for improvement will commence if the local agency FY 2002 -03: 1) Moorpark Ave Widening from Casey to determines that sufficient funds have been 3rd. 2) Highway 118 Truck Restrictions. These are collected to complete public improvement and significant projects that will require all the available the public improvement remains incomplete funds in this account to complete. (7) A description of each interfund transfer or loan made from the account or fund, including the Interfund Transfers: $ - public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will Interfund Loans: $ - be repaid, and the rate of interest that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ - of Section 66001 (of the Code) Fund 2002 - Citywide Traffic Mitigation Fund (continued) itional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development GOG v1 Fund 2003 — Crossing Guard Fund 0el 0�07 Item Description Response (1) A brief description of the type of fee in the Fees for the provision of increased crossing guards at account or fund specific locations as a result of additional residential development. (2) The amount of the fee Negotiated with developers in areas where development would impact pedestrian routes to and from schools within the City. (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 152,205 account or fund Ending Balance (06/30/02) $ 139,482 (4) The amount of the fees collected and the Amount of Fees Collected $ - interest earned Interest Earned $ 5,275 Total Revenues $ 5,275 (5) An identification of each public improvement on Crossing Guard Expenses $ 17,998 which fees were expended and the amount of Total Cost of Project(s) $ 49,194 the expenditures on each improvement in FY % of project funded by fees 37% 01/02, including the total percentage of the cost of the public improvement that was funded with Total Expenses $ 17,998 (6) An identification of an approximate date by The fees collected in this account are used to partially which the construction of the public fund the annual costs of providing crossing guard improvement will commence if the local agency services. Fees are collected from developers to offset determines that sufficient funds have been the cost for five years only. collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan Interfund Transfers: $ - made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and in the case of Interfund Loans: $ an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: None 0el 0�07 Fund 2501 - Los Angeles Avenue Area of Contribution Fund em Description Response (1) A brief description of the type of fee in the Fees for street and related improvements to specific account or fund project areas to fund infrastructure enhancements as a result of additional development. (2) The amount of the fee $3,760 1residential unit $21,057 /commercial acre (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 7,044,435 account or fund Ending Balance (06/30/02) $ 7,890,453 Change in Accruals $ 1,277,078 (4) The amount of the fees collected and the Amount of Fees Collected $ 389,521 interest earned Other Revenues $ 138,501 Interest Earned $ 228,050 Total Revenues $ 756,072 (5) An identification of each public improvement on LA Ave Maureen to Beltram (8003) $ 116,155 ` which fees were expended and the amount of Total Cost of Project $ 116,155 the expenditures on each improvement in FY % of project funded by fees: 100% 01/02, including the total percentage of the cost Signal Interconnect (8004) $ 29,261 ` of the public improvement that was funded with Total Cost of Project $ 29,261 fees % of project funded by fees: 100% LA Ave. at Caltrans Yard (8006) $ 6,907 ` Total Cost of Project $ 6,907 % of project funded by fees: 100% TR Road Double Left (8007) $ 77,512 Total Cost of Project $ 77,512 % of project funded by fees: 100% LA Ave. Widening Spr /High (8012) $ 127,149 ` Total Cost of Project $ 127,149 % of project funded by fees: 100% LA Ave. Widening Spr /Mrpk (8013) $ 41,700 ` Total Cost of Project $ 404,979 % of project funded by fees: 10% New LA Ave. Bridge (8014) $ 512,623 Total Cost of Project $ 512,623 % of project funded by fees: 100% Spring Rd North of LA Ave. (8021) $ 2,014 ` Total Cost of Project $ 2,014 % of project funded by fees: 100% Pavement Rehab LA Ave (8025) $ 60,139 ` Total Cost of Project $ 60,139 % of project funded by fees 100% Spring Road Widening (8026) $ 19,501 ` Total Cost of Project $ 19,501 % of project funded by fees 100% LA/TR Parkway Landscap. (8033) $ 3,155 ` Total Cost of Project $ 3,155 % of project funded by fees 100% LA Ave Streetlights (8034) $ 10,975 Total Cost of Project $ 10,975 % of project funded by fees 100% Flinn /Spring Modification (8037) $ 19,805 ` Total Cost of Project $ 39,609 % of project funded by fees 50% Fund 2501 — Los Angeles Avenue Area of Contribution Fund (continued) * This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. ** These fees were increased to $3,760 per residential unit and $21,057 per commercial acre effective August 8, 2001. 0 C."',0 :G9 MRPK Widen Casey to 3rd (8040) $ 156,708 Total Cost of Project $ 156,708 % of project funded by fees 100% LA/TR Signal Modification (8046) $ 3,500 Total Cost of Project $ 3,500 % of project funded by fees 100% Miscellaneous expenses $ 28 Total Expenses $ 1,187,132 (6) An identification of an approximate date by The 2001 /2002 fiscal year includes funding of $1.2 which the construction of the public million for fifteen different projects throughout the City. improvement will commence if the local agency Many of these projects will require two to three fiscal determines that sufficient funds have been years for completion. Approximately $7 million of this collected to complete public improvement and fund was budgeted for various ongoing as well as new the public improvement remains incomplete projects in FY 2002 -03. (7) A description of each interfund transfer or loan Interfund Transfers $ - made from the account or fund, including the public improvement on which the transferred or Interfund Loans loaned fees will be expended, and in the case Loan to Tierra Rejada AOC $ of an interfund loan, the date on which the loan Spring Road Bridge project will be repaid, and the rate of interest that the Date of Repayment: Not Specified account or fund will receive on the loan Interest Rate of Loan: 0.00% Amount of Loan: $1,675,105 (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. * This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. ** These fees were increased to $3,760 per residential unit and $21,057 per commercial acre effective August 8, 2001. 0 C."',0 :G9 Fund 2502 — Tierra Rejada Area of Contribution Fund This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. 000 01 11 Item Description Response (1) A brief description of the type of fee in the Fees for street and related improvements to specific account or fund project areas to fund infrastructure enhancements as a result of additional development. (2) The amount of the fee $ 3,553 /residential unit $19,892 /commercial acre (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ (1,212,020) account or fund Ending Balance (06/30/02) $ (344,493) (4) The amount of the fees collected and the interest Amount of Fees Collected $ 458,337 earned Interest Earned $ 37,851 Other Revenues $ 500,000 Total Revenues $ 996,188 (5) An identification of each public improvement on Spring Road Bridge (8015) $ 75,134 which fees were expended and the amount of Total Cost of Project $ 75,134 the expenditures on each improvement in FY % of project funded by fees: 100% 01/02, including the total percentage of the cost TR Signal Interconnect (8036) $ 21,154 of the public improvement that was funded with Total Cost of Project $ 21,154 fees of project funded by fees: 100% TR Median /Spring to FWY (8042) $ 31,501 " Total Cost of Project $ 31,501 % of project funded by fees: 100% Professional Services $ 872 Total Expenses $ 128,661 (6) An identification of an approximate date by which During the 2002/2003 fiscal year, an additional the construction of the public improvement will $350,000 will be expended for the TR Signal commence if the local agency determines that Interconnect Project. Additionally, $247,000 was sufficient funds have been collected to complete budgeted for the TR Median /Spring to FWY project. public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan Interfund Transfers $ - made from the account or fund, including the public improvement on which the transferred or Interfund Loans $ - loaned fees will be expended, and in the case of Loan from Los Angeles Ave AOC an interfund loan, the date on which the loan will Spring Road Bridge project be repaid, and the rate of interest that the Date of Repayment: Not Specified account or fund will receive on the loan Interest Rate of Loan: 0.00% Amount of Loan: $1,675,105 (8) The amount of refunds made pursuant to Refunds Made $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) of Allocations Made $ - Section 66001 (of the Code) Additional Comments For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. 000 01 11 Fund 2503 — Casey Road /Gabbert Road Area of Contribution Fund " These fees were increased to $2,030 per residential unit and $6,428 per commercial acre effective August 8, 2001. 001—,"0 Item Description Response (1) A brief description of the type of fee in the Fees for street and related improvements to specific account or fund project areas to fund infrastructure enhancements as a result of additional development. (2) The amount of the fee $2,030 /residential unit " $6,428 /commercial acre (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 42,036 account or fund Ending Balance (06/30/02) $ 43,581 (4) The amount of the fees collected and the Fees Collected $ - interest earned Interest Earned $ 1,545 Total Revenues $ 1,545 (5) An identification of each public improvement on No fees expended during FY 01/02. which fees were expended and the amount of the expenditures on each improvement in FY 01/02, including the total percentage of the cost of the public improvement that was funded with fees (6) An identification of an approximate date by The funds accumulated in this account are anticipated which the construction of the public to be spent within the next five fiscal years on improvement will commence if the local agency appropriate street improvement programs. determines that sufficient funds have been collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan made from the account or fund, including the Interfund Transfers: $ - public improvement on which the transferred or loaned fees will be expended, and in the case Interfund Loans: $ of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. " These fees were increased to $2,030 per residential unit and $6,428 per commercial acre effective August 8, 2001. 001—,"0 Fund 21OX — Park Improvement Fund Item Description Response (1) A brief description of the type of fee in the Quimby fees (Developer payments in lieu of dedicating account or fund park land), fees on commercial, industrial, and multi- family developments, donations to the City, or revenue received from lease or sale of park land to be used for the construction of park facilities as a result of increased demand for parks resulting from new development. (2) The amount of the fee A formula based on a dwelling unit factor (currently 3.22 for single family units), the parkland dedication requirement (currently 5 acres /1,000 persons) and the fair market value per acre (varies per development) (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 1,545,382 account or fund Ending Balance (06/30/02) $ 2,416,710 Change in Accruals $ 19,369 (4) The amount of the fees collected and the Amount of Fees Collected $ 1,140,000 interest earned Interest Earned $ 96,432 Rents /Concessions $ 12,834 Transfer From Other Funds $ 200,000 Sale Plans /Specifications $ 1,475 Residual Equity Transfers $ 4,496 Total Revenues $ 1,455,237 (5) An identification of each public improvement on Poindexter Park Gazebos (7013) $ 51,651 which fees were expended and the amount of TOTAL COST OF PROJECT: $ 51,651 * the expenditures on each improvement in FY % of project funded by fees: 100% 01/02, including the total percentage of the cost Campus Park Playground $ 15,589 * of the public improvement that was funded with (7014) fees TOTAL COST OF PROJECT: $ 15,589 % of project funded by fees: 100% Community Pool (7017) $ 17,242 TOTAL COST OF PROJECT: $ 17,242 % of project funded by fees: 100% AVCP Restrooms (7018) $ 255,185 * TOTAL COST OF PROJECT: $ 255,185 % of project funded by fees: 100% AV Sports Fields (7022) $ 7,666 * TOTAL COST OF PROJECT: $ 7,666 % of project funded by fees: 100% Arroyo Vista Comm Park (7803) $ 1,091 * TOTAL COST OF PROJECT: $ 1,091 % of project funded by fees: 100% Campus Canyon Park (7806) $ 15,025 * TOTAL COST OF PROJECT: $ 73,766 % of project funded by fees: 20% Monte Vista Park (7809) $ 1,091 TOTAL COST OF PROJECT: $ 7,030 % of project funded by fees: 16% Transfer to Other Funds 200,000 Total Expenses $ 564,540 Fund 21OX — Park Improvement Fund (continued) (6) An identification of an approximate date by Over $2.4 million in park improvement projects are which the construction of the public planned for the 2002 /2003 fiscal year. The major improvement will commence if the local agency projects include improvements to Arroyo Vista determines that sufficient funds have been Community Park, Villa Campesina Park and Mountain collected to complete public improvement and Meadows Park. the public improvement remains incomplete (7) A description of each interfund transfer or loan Interfund Transfers: $ 200,000.00 made from the account or fund, including the Transfer from City Wide to public improvement on which the transferred or Community Pool Fund loaned fees will be expended, and in the case Interfund Loans: $ of an interfund loan, the date on which the loan Loan from General Fund: will be repaid, and the rate of interest that the Park Improvement Projects account or fund will receive on the loan Date of Repayment: Interest Rate of Loan: Amount of Loan: (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. I This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. 0 0+- :1. 3 Fund 2150 - Tree & Landscaping Fund 00001,4"0"14 Item Description Response (1) A brief description of the type of fee in the Fees to provide landscaping and trees in public areas account or fund resulting from the increase in demand from additional develop ment. (2) The amount of the fee $0.05 /commercial and industrial square foot (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 122,294 account or fund Ending Balance (06/30/02) $ 98,377 Change in Accruals (4) The amount of the fees collected and the Amount of Fees Collected $ 269 interest earned Interest Earned $ 4,356 Total Revenues $ 4,625 (5) An identification of each public improvement on Waterscape (2002) $ 28,542 which fees were expended and the amount of Total Cost of Project $ 146,777 the expenditures on each improvement in FY % of project funded by fees: 19% 01102, including the total percentage of the cost of the public improvement that was funded with fees Total Ex enses $ 28,542 (6) An identification of an approximate date by Within two fiscal years, the City anticipates using which the construction of the public some or all of these funds for landscaping projects on improvement will commence if the local agency High Street. determines that sufficient funds have been collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan made from the account or fund, including the Interfund Transfers: $ - public improvement on which the transferred or loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan Interfund Loans: $ - (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. 00001,4"0"14 Fund 2151 - Art In Public Places This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. Item Description Response (1) A brief description of the type of fee in the Fees to provide art in public areas resulting from account or fund the demand for additional art from new development. (2) The amount of the fee $0.10 /commercial and industrial square foot (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 199,284 account or fund Ending Balance (06/30/02) $ 86,378 (4) The amount of the fees collected and the Amount of Fees Collected $ - interest earned Interest Earned $ 5,329 Total Revenues $ 5,329 (5) An identification of each public improvement on Waterscape (2002) $ 118,235 which fees were expended and the amount of Total Cost of Project $ 146,777 the expenditures on each improvement in FY % of project funded by fees 81% 01/02, including the total percentage of the cost of the public improvement that was funded with fees Total Expenses $ 118,235 (6) An identification of an approximate date by The City Council has appointed a committee to which the construction of the public consider other appropriate projects. improvement will commence if the local agency determines that sufficient funds have been collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan made from the account or fund, including the public improvement on which the transferred or Interfund Transfers: $ - loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan Interfund Loans: $ - (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. This is a project that has been or will be funded for more than one (1) year. The total cost of the project identified represents the expenditure in Fiscal Year 2001/02. Fund 2154 - Library Facilities Fund Item Description Response (1) A brief description of the type of fee in the Fees to provide additional library facilities to account or fund accommodate demand for library services caused by additional development. (2) The amount of the fee $460.56 /single family dwelling $298.46 /multifamily dwelling $306.03 /mobile home unit $0.10 /commercial and industrialsquare foot (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 160,797 account or fund Ending Balance (06/30/02) $ 196,467 Chan a in Accruals (4) The amount of the fees collected and the Amount of Fees Collected $ 29,321 interest earned Interest Earned $ 6,384 Total Revenues $ 35,705 (5) An identification of each public improvement on Micellaneous Expenses $ 35 which fees were expended and the amount of the expenditures on each improvement in FY 01102, including the total percentage of the cost of the public improvement that was funded with fees Total Expenses $ 35 (6) An identification of an approximate date by For FY 2002 -03, the City budgeted $120,000 of these which the construction of the public funds for library material, including compact discs, improvement will commence if the local agency videos /DVDs,books, and other equipment. determines that sufficient funds have been collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan Interfund Transfers: $ - made from the account or fund, including the public improvement on which the transferred or loaned fees will be expended, and in the case of Interfund Loans: $ - an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. Fund 4002 — Police Facilities Fund 00-019"'j-.A. 0 Item Description Response (1) A brief description of the type of fee in the A percentage of Building and Safety permits for account or fund construction of police facilities within the City pursuant to City Ordinance Number 206 to fund the increased demand for police services as a result of additional development. (2) The amount of the fee $392 /Single family dwelling $254 /Multi - family dwelling, per unit $261 /Mobile home, per unit $0.19 /Commercial and Industrial square foot $677 /Residential per unit $0.41 /Commercial and Industrial /square foot (3) The beginning and ending balance of the Beginning Balance (07/01/01) $ 1,074,157 account or fund Ending Balance (06/30/02) $ 1,269,967 (4) The amount of the fees collected and the Amount of Fees Collected $ 153,850 interest earned Interest Earned $ 42,100 Total Revenues $ 195,950 (5) An identification of each public improvement on Micellaneous Expenses $ 140 which fees were expended and the amount of the expenditures on each improvement in FY01 /02, including the total percentage of the cost of the public improvement that was funded with fees Total Expenses $ 140 (6) An identification of an approximate date by The City is proceeding with plans to construct a new which the construction of the public Police Services Center during the next two fiscal improvement will commence if the local agency years. This facility is estimated to cost $4.4 million, determines that sufficient funds have been requiring all funds available in this account. collected to complete public improvement and the public improvement remains incomplete (7) A description of each interfund transfer or loan Interfund Transfers: $ - made from the account or fund, including the public improvement on which the transferred or Interfund Loans: $ - loaned fees will be expended, and in the case of an interfund loan, the date on which the loan will be repaid, and the rate of interest that the account or fund will receive on the loan (8) The amount of refunds made pursuant to Refunds Made: $ - subdivision (e) of Section 66001 (of the Code) and any allocations pursuant to subdivision (f) Allocations Made: $ of Section 66001 (of the Code) Additional Comments: For information about pending and planned capital projects, see the City's annual capital improvement budget. For additional information about future development fee revenues, see the "Residential, Commerical and industrial Quarterly Status Report" prepared by the Community Development Department. 00-019"'j-.A. 0 TEM 10. AC 410iwel!-Ad- MOORPARK CITY COUNC I L L ', : -- AGENDA REPORT TO: The Honorable City Council FROM: Kenneth C. Gilbert Director of Public Works YO DATE: December 6, 2002 (Council Meeting 12- 18 -02) SUBJECT: Selection of the Architect for the Corporation Yard Project DISCUSSION A. Project The FY 02/03 Budget includes funding (Project 8041) for the design of the City's new Corporation Yard. Prior year costs were incurred for the acquisition of the project site (see Exhibit 1). The proposed project is to be constructed on a portion of this 4.19 acre site. 5 - A Request for Proposals (RFP) was prepared to define the scope of architectural services required for the development of the design for this project. Over fifty (50) RFPs were mailed to interested parties. C. Proposals Proposals were received from six • Martinez Architects • Gillis & Associates • RNL Design • Anil Verma Associates • HB &A Architects • Jenkins /Gales & Martinez CorpYard arch (6) firms listed as follows: Corporation Yard December 6, 2002 Page 2 D. Evaluation & Rankin Staff reviewed and evaluated the Proposals submitted. An independent evaluation was conducted by both the Public Works Director and the Assistant City Manager. Both evaluators independently found that the Proposal submitted by Martinez Architects ranked the highest. These findings were primarily based upon the experience of the firm in designing maintenance facilities and their understanding of the City's requirements. It should be noted that Martinez Architects is the firm which provided architectural services to the City for the design of the Community Pool project. E. Fee Quotations Subsequent to the evaluation and ranking of the proposals, the separate sealed fee proposals were opened. The fee amounts quoted in the Proposals (ranked in ascending order) are listed as follows: • Martinez Architects $ 196,460 • HB &A Architects $ 376,000 • Anil Verma Associates $ 650,000 • Gillis & Associates $ 988,315 • RNL Design $1,054,500 • Jenkins /Gales & Martinez $1,997,780 The above fee quotations are, to varying degrees, not comparable to each other. This is due to differences in the scope, approach and level of effort deemed, by each firm, to be required. As stated above, the preparer of the Proposal submitted by Martinez Architects appeared to best understand the City's requirements. F. Negotiations Subsequent to the completion of the evaluation and ranking process, staff then initiated negotiations with Martinez Architects. Refinements and clarifications were made to the scope of work, contract terms and the fee amount. These discussions ultimately led to a "finalized" Scope of Work, fee and contract document. The final agreed upon fee, based upon the revised and refined Scope of Work, is $199,060, an amount slightly higher than the amount quoted in the Proposal. It is recommended below that Martinez Architects be selected to provide the required architectural services. CorpYard_arch f, r, Corporation Yard December 6, 2002 Page 3 G. Scope of Work The required Scope of Work is set forth in Exhibit 2 attached. H. Fiscal Impact 1. Current Budget: The current budget for the project is summarized as follows: FY 02/03 Total Description Prior Year ($) Budget ($) Project ($) Design 100,000 100,000 Land Acquisition 917,693 82,307 1,000,000 Construction 0 Inspection 0 Total 917,693 182,307 1,100,000 The funding sources for the above Budget, is as follows: FY 02/03 Total Description Prior Year ($) Budget ($) Project ($) 2904 - MRA 642,385 127,615 770,000 2605 - Gas Tax 275,308 54,692 330,000 Total 917,693 182,307 1,100,000 2. Budget Amendment: The current budget for the project is summarized as follows: CorpYard arch n 143de, "'® Current FY 02/03 Proposed Revised Description Budget ($) Change ($) Budget ($) Fund 2904 - MRA Design 70,000 63,200 133,200 Land Acquisition 57,615 57,615 Construction 0 Inspection 0 Sub -Total 127,615 63,200 190,815 Fund 2605 - Gas Tax Design 30,000 36,800 66,800 Land Acquisition 24,692 24,692 Construction 0 Inspection 0 Sub -Total 54,692 36,800 91,492 Total 182,307 100,000 282,307 CorpYard arch n 143de, "'® Corporation Yard December 6, 2002 Page 4 STAFF RECOMMENDATIONS 1. Approve selection of Martinez Architects to provide design services for the Corporate Yard project. 2. Adopt Resolution No. 2002- amending the Budget for this project. 3. Authorize the City Manager to sign the contract agreement for these services, subject to final language approval by the City Manager and the City Attorney. Attachments: Exhibit l: Exhibit 2: Exhibit 3: CorpYard arch Map Scope of Work Resolution OC O.f.u..1 RAI (Z.,�� - 7 d� 0 m N 15 �G N s r Z- G N 4�oo fm w l SC 12U u i Q N Wr N P ~ � 5= Q ¢ O ZO q y r ?0 Ir 14r DITCH I]O 00 �'l• 35 � Tract 1266 -I reversion to h 7 �r ENUE d Ht I 0 acreage Per 1949/547 � D4 p)t 1.899 AC 20 L39 > A Qof 5.621 AC M C Lot W' L =ir.6e {> Ip r � N _ Y m ( Previous AP No's, 512 - 171 -01 W o . Q�:3) 3 DO ?' through 5)2 -171 -15,17 t-Iz_50 b E--3 O A i sc� o0 67 I I 0 uo.on oF �• O I W If a p e.aT Z U yU 1 C. S � z a g Q ao.00' �Q Z N IS R 130' f0 t0 II SECOND I '' STREET J 1 I � � 0 3d OB •46.tA Q m � S7 8i �I�N f'S�I �� ♦te4 y' K t♦ o- T e 57 747 Q, R s 270 0 a A. 946 oo — ' FL1N `b 40 B0 -IIO )7z 41)]6' l,6C AVENUE 3 R °330 b. UST 1 srzPZe'/6 ": t:Ol.Op' L -ill' R•SO' i �t�J �� 22 0 21 to w .®O 4 00990)6 VA 6 t- I N SCOPE OF SERVICES The architectural services shall include all services performed by the Architect, Architect's employees, and the Architect's consultants. Such services shall include, without limitation, all responsibilities outlined herein and/or in the Proposal [Exhibit D]. The Architect will retain the services for all necessary consultants including, without limitation, mechanical, electrical, structural, civil and geotechnical engineering, Title 24, irrigation and landscape architecture. Architectural specifications shall be in book form using CSI format. The services required herein shall include, but not be limited to, site layout, schematics, preliminary and final design, engineering and construction drawing, specifications, bidding related activities, cost estimates and general project oversight during and post construction. The Architect shall retain the services of a qualified geotechnical engineer to provide a soil analysis for all building foundations. There may be existing site conditions regarding liquefaction that may influence the foundation design. The Architect will be required to prepare building construction plans and plans for all site work. The site work shall include, but is not limited to, site grading, delivery of adequate utilities to the site, drainage, driveway apron, driveways, landscaping, equipment and material storage, (minor) vehicle and equipment maintenance, refuse handling, parking lot improvements, exterior lighting, walls and fences, and other improvements as required, all to be constructed in accordance with approved City of Moorpark standards. The Architect shall investigate the feasibility of employing innovative energy conservation measures in the project design. Such measures may include, but not be limited to, active solar systems, (photovoltaics), newly developed metal roofing materials / applications and other creative techniques and methods. The Architect shall report such findings to the City. The City shall make a determination as to which, if any, of those energy conservation measures shall be incorporated into the final design. The design of the facility shall meet all requirements of applicable jurisdictions, codes, and regulations, including without limitation all those related to Americans with Disabilities Act and Title 24. PHASE 1: FACILITY NEEDS AND SPACE UTILIZATION STUDY A. Definition: Space Requirements shall be defined as the indoor and outdoor areas needed for the offices, meeting/training /gathering rooms, personnel, vehicle and equipment parking, materials storage, repair shops, warehousing, staging and other related services and activities to be performed and provided at the Yard. G C 01 tiL ::ist iii B -1 Yard_agree B. Overview: Work required to prepare this study will include the evaluation of the current and future Space Requirements in qualitative and quantitative terms to meet the current and potential future operational and functional requirements of the Yard. The study will: • describe and quantify the Current Operational Requirements ( "COR ") of the City [the present maintenance and operations functions] summarized below; • identify and prioritize certain possible future programs, functions or activities ( "Potential Uses ") which might be added to the Yard in the future, said Potential Uses being generally summarized below; • define the Space Requirements for both the COR activities [herein referred to as the "Basic Site "] and certain Potential Uses [herein referred to as "Expanded Site(s) "]. C. Requirements: 1. Meet with key staff of the Public Works Department and the Community Services Department to review current [COR] and projected possible future operations and maintenance programs, functions and requirements [Potential Uses]. 2. Meet with key staff of the Community Development Department to discuss and determine City demographic trends which will or may impact future maintenance staffing and Space Requirements. 3. Meet with key staff of the City Manager's Office to discuss and determine level of service expectations for applicable maintenance and support functions. 4. Analyze the COR functions and identify Space Requirements for same. a) Recommend office and shop space standards for each job classification. b) Prepare a spreadsheet which summarizes facility Space Requirements for the COR functions for the next thirty years. Show existing and projected future space requirements and staffing for each division or functional area. 5. Develop a general description of the operational and Space Requirements for each of the Category A & B Potential Uses (see definition below) which could or may be added to the Yard in the future. Prepare a spreadsheet which summarizes facility Space Requirements for each of the Category A & B Potential Uses for the next thirty years. 6. Develop one or more conceptual lay -outs or site designs for the Basic Site required for the COR functions. 7. Develop options for the future expansion of offices, shops, indoor storage, outdoor storage, parking, etc. for various Expanded Site designs required to accommodate one or all of the Category A & B Potential Uses. 8. Prepare preliminary construction cost estimates for each of the options developed. D. Objectives: The objectives of Phase 1 are to: 1. Describe the scope of the COR operations (current functions) to be accommodated by the initial construction project; 2. Determine the amount of area needed ( "Basic Site ") to accommodate the COR functions; 3. Identify the amount(s) of the area(s) needed to be added to the Basic Site, when and if necessary to accommodate the addition of one or all of the Category A & B Potential Uses defined herein; 4. Show how the Basic Site, and the structures thereon, could be expanded in the future ( "Expanded Site ") to accommodate the Category A & B Potential Uses; 00I �,�4 B -2 Yard_agree 5. Prepare preliminary lay -outs of the Total Site identifying which portion(s) would be utilized by the Basic Site and the Expanded Site(s), and how access would be provided to any residual property ( "Residual Area ") which could be made available for other uses, including possible sale or lease of this Residual Area; and 6. Prepare a rough cost estimate for each of the options identified. E. Actions by City: Based upon the above work product, the City will determine the scope of the requirements for the Yard and direct the Architect to proceed with the Conceptual Design. PHASE 2 - CONCEPTUAL DESIGN A. Definition: The Project Site [ "Project Site "] shall be defined as the Basic Site and any Expanded Site(s) needed to meet the full current and future requirements of the Yard, as determined by the City at the conclusion of the Phase 1 efforts. B. Overview: Work required for this Phase will include the development of a Conceptual Design for the Project Site (including provisions for future expansion). The Conceptual Design shall also show any Residual Areas (not required for future expansion) and the access to same. C. Requirements: 1. Meet with key staff to review and clarify the scope of the Project Site and the functions to be accommodated therein. [Note: It is the intent of the City have retained the services of a Construction Management (contract administration and inspection) firm for the project, prior to the start of the Conceptual Design Phase. Said firm will assist the City in the review and evaluation of the conceptual design alternatives.] 2. Perform property and topographic survey. 3. Develop a site plan, facility footprints, accessory site improvements, preliminary drainage plan, preliminary utility plan, floor plans, preliminary elevations and any related required work for the Conceptual Design for the Yard. 4. Prepare concept building and site options at appropriate scale to describe building location, floor plan layout, site circulation, parking, landscaping and construction phasing. 5. Show area of possible future expansion [Expanded Site(s)]. 6. Develop at least two design alternatives. 7. Participate in meetings designed to solicit input from the key City Staff and possibly the City Council and/or a Council Committee. 8. Seek and obtain City staff approval of final draft site plans and building elevations. 9. Prepare preliminary construction cost estimates for each of the design alternatives presented. 10. Prepare the Environmental Assessment for the project. Using this Environmental Assessment, City staff will prepare the required Environmental Document deemed necessary for the Project. 11. Present to the City a report describing and defining the recommended design alternatives. G C G ��s B -3 Yard agree D. Objectives: The objectives of Phase 2 are to: 1. Development of conceptual design alternatives for the Yard, for review and consideration by the City. 2. Selection and approval of the Conceptual Design by the City. E. Actions by City: Based upon the above work product, the City will select and approve the Conceptual Design for the Yard and direct the Architect to proceed with the Final Design. PHASE 3 — FINAL DESIGN A. Definition: The Conceptual Design [ "Conceptual Design "] shall be defined as the Conceptual Design for the Yard, approved by the City at the conclusion of the Phase 2 efforts. B. Overview: Work required for this Phase will include the development of the environmental clearance documents and the final construction documents for the project. C. Requirements: 1. Prepare the necessary environmental assessment for the proposed project and recommend action by the City Council in conformance with applicable environmental codes and statutes. 2. Prepare final plans, specifications and bidding documents for the construction of the Yard consistent with the Conceptual Design. [Note: The format and content of the bidding documents shall be consistent with like documents used by the City on prior projects and shall be subject to the approval of the City. AIA specifications and contract documents will not be accepted.] 3. Prepare final site plans, drainage plans, utility plans, working drawings, calculations, and complete specifications detailing the requirements for construction of the entire project in an appropriate format for bid and permit purposes. This will include drawings, written specifications and all documents necessary for permits and construction. The architect shall be responsible for determining availability of various materials that are specified in the documents. 4. Include plans for site development, building elevations, and building sections incorporating the ultimate building size and layout, equipment locations, character and finishes of the entire project, including exterior elevations and finishes, flatwork, walls, fencing, and landscaping, parking, outside storage, refuse handling, etc. 5. Provide a Proposal Bid Sheet, with pay references (reference to measurement and payment) for each bid item. 6. Prepare a final estimate of probable construction costs using the Bid Sheet if appropriate. 7. Seek and obtain Building Department review, approval and obtain a Building Permit for the project. 8. Demonstrate ADA compliance 9. Demonstrate seismic compliance. 10. Consider provisions for the buffering of the adjacent rail use. () (3011-1Z.G B -4 Nard_agree 11. Incorporate all revisions resulting from the plan checks, and provide requested clarifications, notes and details required by the City or other applicable agencies. D. Obiectives: The objectives of Phase 3 are to: 1. Develop and approve the environmental document for the project. 2. Develop the final construction documents for the project. 3. Obtain a Building Permit for the project. E. Actions by City: Based upon the above work product, the City will approve the final environmental document and the final construction documents for the project. PHASE 4 -CONSTRUCTION / POST - CONSTRUCTION A. Overview: Work required for this Phase will include support services required prior to and during the bidding and construction of the project, plus certain support services subsequent to construction. B. Requirements: 1. Pre - Qualification: • Assist the City in the development of the Pre - Qualification packages; and • Assist the City in the evaluation of the Pre - Qualification packages which will be required to be submitted by all prime contractors and selected sub - contractors. 2. Bidding: • Assist the City, if requested, in any pre -bid meetings; • Be available to respond to bidders' questions regarding requirements of the project; • Prepare any Addenda required to resolve or clarify design intent questions or problems; and • Provide assistance to City staff, if requested, in the analysis of the bids and, if necessary, bidder qualifications. 3. Construction: • Process and approve all shop drawings, submittals, substitutions, etc.; • Participate in periodic meetings with the contractor and the Construction Manger, during the project construction; • Provide all necessary support in answering Requests for Information or Requests of Clarification from the construction contractor, the Construction Manager or the City; • Prepare any Construction Change Orders, at no cost to the City, deemed necessary to resolve or clarify design problems or ambiguities; • Provide input and assistance in the development of any Construction Change Orders requested by the contractor, the Construction Manager or the City; • Prepare a "punch list" of corrections to be submitted to and coordinated by the Construction Manager. [Note: The Architect and each of the Architect's consultants shall be required to participate in the preparation of the "punch lists "]; and • Prepare, or at least approve the final "As- Built" Drawings. 4. Post - Construction: • Provide support to the City in resolving problems encountered by the City subsequent to completion of construction and occupancy of the Yard. B -5 Yard_agree C. Obiectives: The objectives of Phase 4 are to provide support services to the City and the Construction Management consultant, during the bidding and construction of the project and the subsequent occupation of the completed Yard. Said efforts shall include: 1. Provide design support to the City during the bidding and construction of the project. 2. Provide support to the City in resolving issues, concerns, questions and problems encountered upon and subsequent to move -in, occupancy and initial use of the completed Yard project. DEFINITIONS Certain terms or set forth herein are defined as follows: • "Basic Site ": The area and structures needed to accommodate the COR functions. • "COR" [Current Operational Requirements]: The maintenance and operation functions currently performed, or "planned" to be performed, by City staff or contractors at the Yard (see below). • "Expanded Site(s)": The area(s) needed to accommodate COR functions plus one or more Potential Uses. • "Potential Uses ": A specified list (see below) of functions, operations and services which could or may be added to the Yard at some point in the future. • "Project Site ": The Basic Site and any Expanded Site(s) needed to meet the full requirements of the Yard. • "Residual Area ": That portion, if any, of the Total Site not utilized subsequent to identification of the Project Site. • "Total Site ": The total 4.19 acres of City -owned property. • "Yard ": the City's proposed new Corporation (maintenance) Yard. COR Functions and Facilities 1. Current Operational Requirements (COR): The following is a list of the maintenance and operation functions to be performed by City staff or contractors, which shall be accommodated at the Yard. A Public Works 1. Street Maintenance • Minor asphalt repair B -6 Yard_agree • Striping / stenciling • Traffic and Regulatory signs • Tree Limb lifting / Root Pruning • Sidewalk Repair • Roadside debris and weed removal • Storm drain maintenance 2. Parking Enforcement 3. Crossing Guard Supervision 4. Stormwater Quality Administration & Enforcement [portion] 5. Fleet Maintenance (minor maintenance) 6. Graffiti abatement 7. Contract Services Administration: • Street sweeping • Traffic signal maintenance • Annual storm drain maintenance • Major vehicle maintenance and repair B Communitv Services 1. Landscape Maintenance • Parkway /median landscape maintenance • Park maintenance • Trees 2. Facilities maintenance • Minor repair • Janitorial 3. Vector Control 4. Animal Control 5. Contract Services Administration: • Landscape / Irrigation Maintenance • Tree trimming / maintenance / removal • Facilities maintenance and repair • Janitorial • Transit Contract Administration • Refuse Franchise Administration 2. Facility Requirements: The following is a list of the types of facilities expected to be necessary to support the above listed functions: a. Buildings • Reception Area / Offices [Administration / Clerical] • Meeting rooms / Conference room / Training room • Assembly / lunch room / kitchen • Restrooms / showers / lockers / dressing rooms • Warehouse facilities • Storage rooms • Chemical Storage / Chemical mixing area B -7 Yard_agree • Repair / Assembly shops b. Outdoor Facilities • Outside storage [Equipment Needs List to be developed by Architect] • Covered Outside Storage • Outside shower / eye wash • Bulk material storage bins /stalls • Equipment and vehicle parking • LNG fueling / Electric vehicle re- charging • Vehicle washing facilities [to accommodate buses] • Refuse handling [see below for details] • Refuse separation [separate green waste bin and recyclable bin] • Street sweeper debris handling • Animal holding facilities (Short-term) • Landscape Stock Storage 3. Refuse Handling Facility: acility: It presumed that refuse will be deposited in one or two 40 cu. Yd. Bins. The site design shall provide for the direct dumping of debris from maintenance trucks, dump trucks, and street sweepers directly into said bin(s), without the need for secondary handling by loading equipment. The design shall also include provisions for easy covering of the trash bin(s). 4. Support Functions and Requirements: The following is a list of the types of facilities required to support certain contract services: a. Street sweeping: • Refuse transfer facilities: to the extent practical, provide areas, systems, facilities to improve effective and efficient transfer of street sweeping debris to refuse bins. • Area for overnight parking of street sweeper(s) owned & operated by a contract service. b. Landscape Maintenance: Area for the overnight parking (if deemed appropriate) of equipment owned and operated by a contract service provider. c. Tree Trimming: Area for the overnight parking (if deemed appropriate) of equipment owned and operated by a contract service provider. d. Storm Drain Cleaning (or any other contract service): Area for the overnight parking (if deemed appropriate) of equipment owned and operated by a contract service provider. e. Bus Parking: Area for overnight parking of buses owned and operated by a contractor. B -8 Yard agree Potential Uses 1. The following is a list of functions or programs allocated (by percent) to the current service provider. Function = _T U CO 1 >, U U C U a� U C M u- .T t� Z) o Public Works Engineering 100 Traffic Engineering 100 Graffiti Abatement 5 95 Regualtory Signs / Street Name Signs 5 95 Fleet Maintenance . . . . . . . . . . . . . . . . . . . . . . . . . 20 80 Strom Drain Mantenance 100 Street Maintenance / Repair 10 30 60 Stripping (Stenciling) Maintenance 50 50 Traffic Signal Mainteance 5 95 Street Sweeping . . . . . . . . . . . . . . . . . . . . . . . . 5 5 90 Street Lighting 10 90 Electric Utility 100 Telephone Utility 100 Gas Utility 100 CableTV ..... ............................... 100 Water Utility 100 Sewer Collection Utility 100 Sewage Treatment Utility 100 Storm Water Quality Programs 70 20 10 Crossing Guard Supervision . . . . . . . . . . . . . . . . . 5 95 Parking Enforcement 20 40 40 Parking Citations Appeals 100 Community Services Park Maintenance 5 30 65 Parkway / Median Maintenance . . . . . . . . . . . . . . . . 5 15 80 Facilities Maintenance / Janitorial 5 50 45 Tree Trimming 5 10 85 Refuse Collection 10 90 Transit 10 90 Vector Control 10 90 Animal Control 10 90 OCG� �i B -9 Yard agree 2. For the purpose of defining the future Space Requirements of the Yard, the following is a list of certain functions, operations and services which could or may be added to the Current Operational Requirements (COR) [the present maintenance and operation functions performed by the City] to be accommodated at the Yard. Also listed are those functions anticipated to NOT be relocated to the Yard. A. Category A: The following functions may be assumed by the City at some point in the future: 1. Sewer Collection System 2. Sewage Treatment 3. Water Utility 4. Minor Vehicle Maintenance (Oil Changes, etc. / lift rack) B. Category B: Although less likely, the following functions may be assumed by the City at some point in the future: 1. Street Sweeping 2. Petroleum fueling (underground tank, pump, etc). [Note: It is not anticipated that the City will want to include this facility in the project, but the site plan should be designed so that such a facility could be added in the future.] C. Category C: It is not anticipated that any of the following functions will be assumed by the City and have to be managed or operated from the Yard: 1. Park Maintenance: provided completely by In -House personnel 2. Parkway / Median Landscape Maintenance: provided totally by In -House personnel 3. Refuse Collection (in- house) 4. Transit Operations and Bus Maintenance 5. Fleet Maintenance: Major vehicle repairs and maintenance 6. Vehicle / Equipment Fueling (underground tanks) [see Category B] 7. Street Striping: Major projects 8. Street Repair: Major street rehabilitation projects 9. Traffic Signal Maintenance 11. Animal Control Housing [Pound] 12. Street Lighting: ownership and maintenance of street lights 13. Electrical Utility: ownership and maintenance of the electrical utility 14. Telephone: ownership and maintenance of the communications utility 15. Gas Utility: ownership and maintenance of the natural gas utility 16. Telephone: ownership and maintenance of the communications utility () C" cl" B -10 Yard_agree Exhibit 3 RESOLUTION NO. 2002 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MOORPARK, CALIFORNIA, AMENDING THE FY 02/03 BUDGET TO REVISE THE AMOUNTS OF THE APPROPRIATIONS AND BUDGET FOR PROJECT 8041: CORPORATION YARD [GAS TAX FUND (FUND 2605) AND MRA BOND PROCEEDS FUND (FUND 2904)] WHEREAS, on June 5, 2002, the City Council adopted the Budget for Fiscal Year 2002/03; and WHEREAS, a staff report has been presented to the City Council requesting a budget increase in the aggregate amount of $100,000; and WHEREAS, said staff report discusses certain fund transfers approved last fiscal year and the need to adjust same; and WHEREAS, Exhibit "A ", attached hereto and made a part hereof, describes said budget amendment and its resultant impacts to the budget line item(s). NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK DOES HEREBY RESOLVE AS FOLLOWS: SECTION 1. That a Budget amendment in the aggregate increase of $100,000, as more particularly described in Exhibit "A ", is hereby approved. SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall cause a certified resolution to be filed in the book of original resolutions. PASSED AND ADOPTED this 18th day of December, 2002. Patrick Hunter, Mayor ATTEST: Deborah S. Traffenstedt, City Clerk Attachment: Exhibit 'A': Appropriation and Budget Detail Resolution No. 2002 - Exhibit "A" Revised Appropriations & Budget For Project 8041: Corporation Yard A. Fund Allocation B. FY 02/03 Budget Re -Cap C. Distribution of Appropriations to Expense Accounts Approved as to form: �i �%' � Iry d..►' .� ITEM 10 • _ of 14 ;PW-7f MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Walter Brown, City Engineer PREPARED BY: Clara Magana, Assistant Engineer DATE: November 15, 2002 (Meeting of December 18, 2002) SUBJECT: Consider Bond Reduction for American Stores Properties Mountain Meadows Plaza project, Located at Tierra Rejada Road and Mountain Meadows Drive BACKGROUND The American Stores Properties project, TR 5081, is a commercial development located on the northwest corner of Tierra Rejada and Mountain Trail street in the City of Moorpark. A vicinity map has been attached for reference. Vesting Tentative Parcel Map 5081 was approved by the City Council on May 7, 1997 and represents a land division of 11.8 acres into 8 parcels. This subdivision has been constructed and occupied. DISCUSSION The developer requests the release of the 8 sureties on file with the City of Moorpark, associated with the above - mentioned development (see attached chart). These sureties guaranteed on site and offsite improvements. All work covered under these sureties has been completed. Staff recommends that these bonds be released. 00035 Honorable City Council December 18, 2002 Page 2 Provided below is a chart describing recommended actions by staff: STAFF RECOMMENDATION Authorize the City Clerk to exonerate surety #222551, #222552, #5801853, #5801854, #5801855, #5801856, #1616237, and #5862413, and as outlined in the agenda report. BOND NO. TYPE BOND AMT. RECOMMENDED ACTION 1 222551 Performance $100,106.25 Exonerate 2 222552 Labor and Materials $60,342.75 Exonerate Fine Grading, Clearing) and Grubbing - Labor ! 3 5801853 and Materials /Faithful $15,000.00 Exonerate Performance Stormdrain - Labor and 4 5801854 Materials /Faithful $140,000.00 Exonerate Performance Paveout /Striping - 5 5801855 Labor and $84,000.00 Exonerate Materials /Faithful Performance Landscaping, Parks and 6 5801856 Fences - Labor and I $10,000.00 Exonerate Materials /Faithful Performance Performance and 7 1616237 $770,784.00 Exonerate Payment Site Improvements of �8 5862413 Medians and $83,500.00 Exonerate Landscaping - Performance STAFF RECOMMENDATION Authorize the City Clerk to exonerate surety #222551, #222552, #5801853, #5801854, #5801855, #5801856, #1616237, and #5862413, and as outlined in the agenda report. _I--- NTS col r2llo 13 7 ITEM 10 • T. A9 CA MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Walter Brown, City Engineer U)6,q5 DATE: November 14, 2002 (Meeting of December 18, 2002) SUBJECT: Quitclaim Deed for Easement on Poindexter Park for Tract 5161, Cabrillo Economic Development Corporation BACKGROUND The Ventura County Waterworks District No.l (VCWD) has water and sewer lines running through the southwest corner of Poindexter Park. These lines provide services to the adjacent Tract 5161. Cabrillo Economic Development is developing the tract. DISCUSSION The VCWD has requested an easement for these lines. The easement is on property owned by the City. A quitclaim easement deed is the appropriate vehicle to dedicate an easement to the VCWD for the purpose. The Quitclaim Deed, Exhibit `A', and Exhibit `B' are attachments. STAFF RECOMMMDATION Authorize the Mayor to execute and the City Clerk to Record in the office of the Ventura County Recorder the easement quitclaim deed and the attachments thereto. ATTACHMENTS: 1. Quitclaim Deed 2. Exhibit `A' 3. Exhibit `B' () CC_ 020 a RECORDING REQUESTED BY WHEN RECORDED MAIL TO: City Clerk CITY OF MOORPARK 799 Moorpark Ave. Moorpark, CA. 93021 SPACE ABOVE THIS LINE FOR RECORDER'S USE The undersigned grantor(s) declare(s): Documentary transfer tax is $0.00 ( ) computed on full value of property conveyed, or ( ) computed on full value less value of liens and encumbrances remaining at time of sale ( ) Unincorporated area: (x) City of Moorpark, and Assessor's Parcel No. 511 - 170 -29 Project No. & Name: Tract 5161 CORPORATION QUITCLAIM DEED OF EASEMENT FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, City of Moorpark, a Municipal Corporation organized under the laws of the State of California does hereby REMISE, RELEASE, AND FOREVER quitclaim to: Ventura County Waterworks District No. 1 the following described real property in the City of Moorpark, County of Ventura, State of California: a non - exclusive water and potable sanitary sewer easement as described in Exhibit "A" consisting of 1 page(s), attached hereto and made a part hereof. Exhibit "B" consisting of 1 page(s) is attached for charity only. DATED PATRICK N. HUNTER, Mayor ATTEST: DEBORAH TRAFFENSTEDT, City Clerk (SEAL) OCOA EXHIBIT "A" Legal Description for Easement Commencing at the southeast corner of Parcel A of Lot Line Adjustment 95 -3, Recorded on April, 1995 as Instrument No. 95- 050899, Official Records in the Office of the County Recorder, County of Ventura, State of California, said point also being the southeast corner of said Parcel 3; as conveyed to the City of Moorpark by Deed recorded December 30, 1996 as Document No. 96- 177104 of said Official Records; thence, South 89 °33'28" West 436.56 feet on the common line being the southerly boundary line of said Parcel 3 and the northerly boundary line of Parcel Map 4961 to the Southwest corner of said Parcel 3, thence North 00 °03'36" East on the westerly line of said Parcel 3, 7.15 feet to a point on said westerly line of said Parcel 3, said point being the True Point of Beginning; thence, 1 St. North 00 003'36" East 93.43 feet, to a non - tangent curve concave northwesterly having a radius of 67.00 feet, and from whence a radial line bears North 26 003'18" West; said curve being the southeasterly right -of- way line of Gisler Road; thence, 2nd. Northeasterly on said southeasterly right -of -way line, on said curve with a central angle of 36 030'00 ", an arc distance of 42.68 feet; thence, 3rd. South 001 03'36" West, 59.74' feet; thence 4th. South 120 49'12" West, 32.07 feet, thence 5th. South 12 °49'12" West to the beginning of a curve concave Northwesterly having a radius of 50 feet, and from whence a radial line bears North 77 1110'48" West; thence, 6th. Southwesterly on said curve, with a central angle of 46 °06'44 ", an arc distance of 40.24 feet to said True Point of Beginning Area of easement 2297.55 square feet. OCC0 - 0 `U O LINE TABLE LINE LENGTH BEARING L1 93.43' N00'03'36 "E L2 59.74' S00'03'36 "W L3 32.07' N12'49'12 "E L4 50.00' N77'10'48 "W LS 1 67.00' N26'03'18 "W CURVE TABLE CRV DELTA LEN RAID TAN 1 46'06'44" 40.24' 50.00' 21.28' 2 6'30'00" 42.68' 67.00' 22.09' PARCEL 3 OF PARCEL MAP 4967 (POINDEXTER PARK 436.56' S89'33'28 "W 371 Von Ness way, Suite 200 EXH!BI T "B" Torrance, CA 90501 CAAA PH: (310) 212 -577H FAX: (310) 212 -0993 TO ACCOMPAN`! LEGAL DESCRIPTION CHARLES ABBOTT ASSOCIATES, INC. MANAGEMENT AND ENGINEERING PROFESSIONALS !1F' 1- _ Ac FV EN T G -�L 7Rary �� 4 #:AdFy Fi 11 .:::?k SHEET 1 OF T mIG:9fifB�C# a I'T`EM 10-K. C- TTY' nf- ,onT7r vP1v- r •' *rnRN'T.A T-1. MOORPARK CITY COUNCIL AGENDA REPORT TO: Honorable City Council FROM: Walter Brown, City Engineer PREPARED BY: Clara Magana, Assistant Engineer &4 DATE: December 10, 2002 (Meeting of December 18, 2002) SUBJECT: Grant Deed of Easement for Landscaping and Retaining Wall for Tract 5161, Cabrillo Economic Development Corporation BACKGROUND Cabrillo Economic is developing Tract 5161 for construction, of fifty nine single family residences. This project is located South of Poindexter Avenue and West of Poindexter Park and Chaparral Middle School. A tentative tract map for the project was approved by the City Council on July 7, 1999. DISCUSSION The City is forming a landscaping maintenance district to maintain portions of landscaping associated with Tract 5161. Facilities to be included within the landscaping maintenance district must be in easements owned by the City to assure access for landscaping maintenance. Cabrillo Economic Development Corporation is offerin.a Zc dedicate an easement to t:e City for the purpose of installation, inspection, maintenance and replacement of walls, retaining walls and landscaping within the landscaping maintenance district. The easement is located on the Southerly line of Poindexter and the Westerly line of Gisler Road. A Giant 0 00242 Honorable City Council December 18, 2002 Page 2 Easement Deed is the appropriane vehicle to dedicate an easement upon this property to the City. Shown as Exhibit `A' is :,e Legal Description accompanied by the easement drawing which is shown as Exhibit W. The Grant Deed, Exhibit `A', and Exhibit `B' are attached. STAFF RECOMMENDATION Approve the acceptance of the Easement and authorize the City Clerk to prepare, sign: and record an acceptance certificate for the Grant Deed of Easement and to Record the Easement Grant Deej and the attachments thereto in the office of the Ventura County Recorder. ATTACHMENTS: 1. Grant Deed 2. Exhibit `A' 3. Exhibit `B' G () G ; '13 RECORDING REQUESTED BY: City Clerk CITY OF MOORPARK WHEN RECORDED MAIL TO: City Clerk CITY OF MOORPARK 799 Moorpark Avenue Moorpark, CA 93021 MAIL TAX EXEMPT STATEMENTS TO: EXEMPT SPACE ABOVE THIS LINE FOR RECORDER'S USE The undersigned grantor(s) declare(s): Assessor's Parcel No.: Documentary transfer tax is $0.00 Project No. & Name: Tract 5161 ( ) computed on full value of property conveyed, or Cabrillo Economic Development Corp. ( ) computed on full value less value of liens and encumbrances remaining at time of sale. ( ) Unincorporated area: (x) City of Moorpark, and GRANT DEED OF EASEMENT FOR A VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, Cabrilo Economic Development Corporation, a California Non - profit for a valuable consideration receipt of which is hereby acknowledged, does hereby grant to CITY OF MOORPARK, a Municipal Corporation, organized under the laws of the State of California„ the following described real property in the City of Moorpark, County of Ventura, State of California: An exclusive easement for the installation, inspection, maintenance and replacement of walls, retaining walls and landscaping over, under and across the property described in Exhibit "A" consisting of one page, attached hereto and made a part hereof. Exhibit "B" consisting of one page is attached for clarity only. Executed on , 2002, CITY OF MOORPARK, a Municipal Corporation, at Moorpark, California By Attest PATRICK HUNTER, Mayor DEBORAH TRAFFENSTEDT, City Clerk C.CC I 1 EXHIBIT "A" Legal description for Easement Parcel B -1 All of the property located within lots 1, 2, 3, 4, 5, 6 and 7 of Tract 5161, in the County of Ventura, State of California as recorded Book 144, Pages 1, 2 and 3 of Maps, in the office of the County Recorder of said County, described as follows: Beginning at the northwest corner of lot 1 of Tract 5161 thence easterly on the southerly right -of -way line of Poindexter Avenue S89 °57'29 "E 229.31 feet; thence S84 055'22 "E 56.97 feet to the beginning of a tangent curve concave to the southwest having a radius of 20.00 feet; thence southwesterly 31.42 feet along said curve through a central angle of 84 059'14 "; thence S00 °03'52 "W 0.52 feet to a non - tangent curve concave to the southwest having a radius of 15.00 feet; thence northeasterly 22.28 feet along said curve through a central angle of 89 005'14 "; thence N84 °55'22 "W 61.75 feet; thence N89 057'29 "W 229.08 feet; thence N 00° 03'31 "E 5.00 feet to the point of beginning. Said Parcel B -1 containing 1506 square feet, more or less. Parcel B -2 All of the property located within lots 7, 8, 19 and 20 of Tract 5161 and excluding therefrom all portions of Poindexter Avenue, Reyes Street and Rainier Streets, in the County of Ventura, State of California as recorded Book 144, Pages 1, 2 and 3 of Maps, in the office of the County Recorder of said County, described as follows: A 5.00 wide strip of land parallel to and located on the westerly side of a line 26.50 feet parallel to and westerly of the centerline of Gisler Road as shown on said map. Said Parcel B -2 containing 1256 square feet, more or less. Y R�� EXP DATE �'>� NO 4364 ��Q► Of CA1.14�� COO I 5 a RE YES S TREE T " N PARCEL B -2 POINDEX TER A VENUE LOT DETAIL "A" - SEE HEREON —>------ POINT OF BEGINNING PARCEL B -1 / _ \ 3% 0' N895729W 229.31' 5.00' 56.75' ZZ 43.'000-- � DELTA = 8459'14' ��, I � 48.03' 43.00' 4100' 4300' 43.00' R= 20.00' ti L= 29.67' p N895729W 229.08' T= 19.78' S o m a �+ DEL TA = 8505'14' S h 19 6 R= 15.00' N003'52 E _ \LOT z L= 22.28 7 0.52' LOT LOT LOT LOT LOT LOT 1 2 3 4 5 6 7 °g N0003'31 E 5.00' g Zt a RE YES S TREE T " N PARCEL B -2 DETAIL "A" N RAINIER STREET N !`1� S LOT 8 0 20 i' a '•V XP 7ATP -ANC d?,�, � 26.50' O .W O A g h h I� , 31.50' I .W A ® AREAS INCLUDED IN LEGAL DESCRIPTION DEL TA= 900121 " R= 25.00' = 39.2f —r-- T= 25.01' DEL TA= 8959 19' R= 18.50' L= 29.06' T= 18.50' DEL TA= 9017121 " R= 18.50' L= 29.06' T= 18.50' DELTA = 8959'39" R=18.50: T= 18.50' DEL TA = 900121' R =1850' L= 29.06' T =1850' 371 Van Ness Way, Suite 200 EXHIBIT B SHEET Torrance, CA 90501 CAAAA PH: (310) 212 -5778 FAX: (310) 212 -0993 TO ACCOMPANY LEGAL DESCRIPTION OF CHARLES ABBOTT ASSOCIATES, INC. MANAGEMENT AND ENGINEERING PROFESSIONALS OF EASEMENT ., DATE: 1 2 –1 2 – 02 DRAWN BY: WH B NOT TO SCALE o $ LOT �^ 8 NOO 02'31 E N895729 "W 5.00' 56.75' N845522 W 23.03 56.97 DELTA = 8459'14' ��, N845512 "W 61.75' R= 20.00' ti L= 29.67' p T= 19.78' S L 0 T a �+ DEL TA = 8505'14' S h 19 6 R= 15.00' N003'52 E z L= 22.28 7 0.52' T= 13.77' DETAIL "A" N RAINIER STREET N !`1� S LOT 8 0 20 i' a '•V XP 7ATP -ANC d?,�, � 26.50' O .W O A g h h I� , 31.50' I .W A ® AREAS INCLUDED IN LEGAL DESCRIPTION DEL TA= 900121 " R= 25.00' = 39.2f —r-- T= 25.01' DEL TA= 8959 19' R= 18.50' L= 29.06' T= 18.50' DEL TA= 9017121 " R= 18.50' L= 29.06' T= 18.50' DELTA = 8959'39" R=18.50: T= 18.50' DEL TA = 900121' R =1850' L= 29.06' T =1850' 371 Van Ness Way, Suite 200 EXHIBIT B SHEET Torrance, CA 90501 CAAAA PH: (310) 212 -5778 FAX: (310) 212 -0993 TO ACCOMPANY LEGAL DESCRIPTION OF CHARLES ABBOTT ASSOCIATES, INC. MANAGEMENT AND ENGINEERING PROFESSIONALS OF EASEMENT ., DATE: 1 2 –1 2 – 02 DRAWN BY: WH B NOT TO SCALE