HomeMy WebLinkAboutAGENDA REPORT 1985 0415 CC REG ITEM 10KALBERT PRIETO
Mayor
JAMES D. WEAK
Mayor Pro Tern
THOMAS C. FERGUSON
Councilmember
DANNY A. WOOLARD
Councilmember
LETA YANCY- SUTTON
Councilmember
DORIS D. BANKUS
City Clerk
JOHN C. GEDNEY
City Treasurer
TO:
FROM:
DATE:
MOORPARK
The Honorable City Council /�f�
R. Dennis Delzeit, City Engineer 04/x/
City Council Meeting of April 15, 1985
SUBJECT: Award of Contract for Street Sweeping Servic
J&.- Kok
Y
JJ_
STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
NIALL FRITZ
Director of
Community
Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
1. Establish the frequency of sweeping to be performed under the
contract as the Council desires, based on the City's financial
capability and the information contained in this report.
2. Award the street sweeping contract to Emard Power Sweeping.
At the direction of the City Council, the City Engineer recently
solicited bids from seven sweeping firms. Of the seven firms, the
following three submitted bids: Tri- County Street Sweeping, Ven -Co
Power Sweeping, and Emard Power Sweeping.
Because the bid received from Tri - County Street Sweeping was not signed
and did not include the required bid bond or explanation for its
absence, it is recommended that the bid be considered non - responsive and
be rejected.
The bids received from Emard Power Sweeping (hereafter referred to as
Emard) and Ven-Co Power Sweeping (hereafter referred to as Yen -Co) were
reviewed and were determined to be in conformance with the contract
documents.
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
The Bid Results are as follows:
Payment per Curb Mile
Emard (low bid) Ven-Co
Frequency:
a. Monthly $14.00 $17.99
b. Bi- weekly $13.00 $14.69
C. Weekly $13.00 $13.85
Initial cleanup $1,980.00 $3,798.00
Note:
Annual Cost - Low bidder - Emard.
Initial Cleanup $1,980 (1 time cost)
Monthly 310080 Annual
Bi- weekly 320,280 Annual
Weekly $40,560 Annual
A review was made of the low bidder's (Emard) qualifications and a
summary is provided below.
1. Equipment: Emard's equipment meets the specifications in the
contract documents. Emard also has backup equipment in the event
of mechanical failure.
2. Experience: Emard currently sweeps facilities for the City of
Ojai, the Malibu West Swim Club, the Oak Park Civic Association,
and various mobile home parks.
3. References: Representatives of the City of Ojai and the Malibu
West Swim Club were contacted and questioned regarding their
experience with Emard. Both representatives indicated that they
were quite pleased with the service provided by Emard, and
considered them to be conscientious, responsive, and cooperative.
In conclusion, Emard's capability is judged adequate for the City's
needs. Our recommendation, therefore, is to award the contract to the
low bidder, Emard Power Sweeping.
As an informational note, CalTrans has recently indicated that it is
willing to execute a maintenance agreement with the City to allow for
the City - administered sweeping of State routes through town. CalTrans
is presently preparing this agreement, and it will be presented to the
Council at a future meeting.
It should be noted that Emard has suggested that the commercial routes
be swept weekly and the residential routes be swept bi- weekly. The
suggested commercial routes consist of High Street, those sections of
Moorpark Avenue and Moorpark Road between High Street and Los Angeles
Avenue, and Los Angeles Avenue between Butter Creek Road and Moorpark
Road. If the Council is Interested in pursuing this option, CalTrans
should first be contacted to determine if the State is willing to fully
reimburse the City for the corresponding expenses. If Emard's suggestion
is followed, the cost to the City for the initial cleanup and one year
of sweeping will be approximately $22,000 and the cost to the State will
be approximately $6,000.
PROPOSED MOTION
1. Establish the frequency of sweeping to be performed under this
contract. The options are:
1. Monthly
2. Bi- weekly
3. Weekly
4. Commercial routes weekly, residential routes
bi- weeekly.
2. Direct that City streets be swept starting May 1, 1985 with State
routes to be swept upon execution of the Maintenance Agreement with
CalTrans.
3. Award the street sweeping contract to Emard Power Sweeping.
RDD : MW: jg
Encl.
cc: John Knipe, Assistant City Engineer, w /encl.
Earl Ledbetter, Willdan, w /encl.
Mark Wessel, Willdan, w /encl.
EMARD POWER SWEEPING Page 1 of 5
EXHIBIT "A"
1. TERM
The term of this agreement shall commence on
the 1st
day of May, 1985, and shall continue In full
force and
effect through the 30th day of April, 1986.
2. COMPENSATION
The contractor agrees to accept the- following
as
payment for services performed:
A. Initial Sweeping (Lump Sum)
S QRo_nn
S. Routine Services
(1) Payment per curb mile swept
1.1 Option A (Monthly)
S 14.00
1.2 Option B (Bi - weekly)
S 13.00
1.3 Option C (Weekly)
S 13.00
(Z) Payment for sweeping —i ne
Community Center parking
lot.
1.1 Option A (Monthly)
S
No additional
1.2 Option B (Bi- weekly)
S
charge.
1.3 Option C (Weekly)
S
Included in th
above per curb
(3) Regular hourly rate
S 50.00
mile quotes.
C. Emergency Services (Designated by the City
Manager or his designee)
Hourly rate
S 50.00
EMARD POWER SWEEPING
(805) 642 -3583
P.O. Box 604
Somis, Calif. 93066
EXPERIENCE STATEMENT:
Page 2 of 5
4283 Sand Canyon
Moorpark, Calif.
At the present time, Emard Power Sweeping has grown to
include almost all of the mobile home parks in Ventura
County. We have a five (5)year contract with the City
of Ojai and a contract with a community in Malibu. We
sweep for Ventura County in the City of Oak Park as well
as other miscellaneous county roads and bridges.
We also perform extensive road construction sweeping for
numerous contractors in the Ventura County area.
EMARD POWER SWEEPING
(805) 642 -3583
P.O. Box 604
Somis, Calif. 93066
STREET SWEEPING EQUIPMENT
1. Mobil Conveyor Street Sweeper
2. Wayne Conveyor Street Sweeper
3. Tymco Vacuum Street Sweeper
Page 3 of 5
4283 Sand Canyon
Moorpark, Calif.
P.O. Box 604
Somis, Calif. 93066
EMARD POWER SWEEPING
(805) 642 -3583
STREET SWEEPING PROPOSAL
I. Divide the City of Moorpark into three areas:
A. Route #1 - Commercial area
B. Route #2 - Residential area
C. Route #3 - Residential area
Page 4 of 5
4283 Sand Canyon
"Moorpark, Calif.
For this proposal the areas are defined below. However, these
definitions are open to further discussion with the City of
Moorpark.
Route #1 - Commercial area: Butter Creek to Highway 23;
Moorpark Avenue to State Route 9 and down to
Moorpark Road to Los Angeles Avenue. Please
refer to Map #1. Total curb mileage = 7.8.
Route #2 - One -half of the residential area which would be
approximately 26.1 curb miles.
Route 1#3 - The remaining half of the residential area which
would be approximately 26.1 curb miles.
Total curb miles for Routes #1, 1#2, and #3 = 60 curb miles
II. Proposed Schedule:
l
1 b
CURB
COST/ COST/
MILES
CURB MILE
WEEK��
Route
#1:
One SWP /Week 7.8
$12.00
$93.60
Route
#2:
Two SWPS /Month 26.1
$13.00
$339.30
Route
#3:
Two SWPS /Month 26.1
$13.00
$339.30
Based
on
52 weeks the monthly charge
would be
$1,875.90.
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EMARD POWER SWEEPTNG
MAP #1
Jos Angeles Ave.
Route #1 - Commercial Area
7.8 Curb Miles
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