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HomeMy WebLinkAboutAGENDA REPORT 1985 0415 CC REG ITEM 10CALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY - SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARK TO: The Honorable City Council FROM: Niall Fz23rector of Community Development DATE: April 15, 1985 SUBJECT: CONSULTANT SELECTION FOR HOUSING ELEMENT PROPOSED ACTION ITEM toc, Authorize the Mayor to sign a contract with Michael Brandman Associates to prepare a City Housing Element. BACKGROUND INFORMATION STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police The Housing Element is one of the seven mandated elements of the City's General Plan. Proposals were requested from 82 firms throughout the State. The City received 10 proposals which ranged in cost from $9280 to $20,640. The applications were screened and further information and reference checks made for the five best proposals. It is staff's recommendation that the firm of Michael Brandman Associates be retained to prepare the Housing Element. Costs will be based upon actual expenditures, not to exceed $9410. This cost will include an Environmental Impact Report if necessary. RECOMMENDED ACTION Approve the contract and authorize the Mayor and City Clerk to execute said contract on behalf of the City. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 CONTRACT FOR SERVICES THIS AGREEMENT, made and entered into this 16th day of April , 1985, between the CITY OF MOORPARK, CALIFORNIA, a municipal corporation, hereinafter referred to as "City ", and MICHAEL BRANDMAN ASSOCIATES, INC. , an independent cont- ractor, hereinafter referred to as "CONTRACTOR" -- ARTICLE 1. TERM OF CONTRACT Section 1.01. This agreement will become effective on April 16, , 1985, and will continue until stipulated services have been completed. ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR Specific Services Section 2.01. Contractor agrees to perform the services specified for the completion of a Housing Element in the "Proposal for Services" and supplemental letters attached to this agreement and designated as EXHIBIT "A ". �•:ethod of Performinq Services Section 2.02. Contractor will determine the method, details and means of performing the above - described services. Responsible Employee in Charge Section 2.03. FRANK WEIN will serve as the employee of Contractor principally responsible for execution of the Contractor's obligations under this Agreement and shall serve as principle liason between City and Contractor. ARTICLE 3. COMPENSATION Amount of Compensation Section 3.01. As sole and complete consideration for the services to be performed by Contractor, City agrees to pay Contractor in accordance with EXHIBIT "A ". With the exception that no additional charge will be made for the preparation and processing of an EIR if one is determined to be necessary. All costs are estimates not to be exceeded. Contractor's invoices to City shall include an itemization of expenditures as required by City. The City shall not pay any fee or reimburse any expense deemed by the Director of Community Develop- ment, at his sole discretion, to be unnecessary to the completion of the project in a competent and workmanlike manner. Payment of Compensation Section 3.02. Contractor shall submit to City a written statement of services rendered in accordance with the following payment schedule: -- 85% of actual costs incurred with the approval of each phase identified in Exhibit "A ". -- Within 30 days of final approval of the Housing ,Element, all remaining costs not to exceed $9,410. City agrees to pay amount due to Contractor for services within thirty (30) days following receipt of said statements of services. ARTICLE 4. OBLIGATIONS OF CONTRACTOR Non - exclusive Representation Section 4.01. Contractor agrees to devote the number of hours necessary to perform the above - described services in a com- petent and workmanlike manner. Contractor may represent, perform services for, and be employed by, such companies and governmental entities as Contractor, in Contractor's sole discretion, sees fit, with the exception of any firm or individual which has an approved permit or land use entitlement from the City, has applied for such entitlement within the past twelve (12) months, or has such appli- cation or entitlement request pending, provided that such commitments entered into prior to the effective date of this contract may be fulfilled. Performance of On- Premises Services Section 4.02. Contractor agrees to perform any of the above - described services required to be performed on City's pre- mises during City's regular business hours, unless otherwise mutually agreed by City and Contractor. Legal Responsibilities Section 4.03. Contractor shall secure, pay for and maintain in full force and effect for the duration of this agreement, any City business license which the City of Moorpark may require for the type of business activity Contractor will conduct hereunder. In addition, Contractor shall keep himself informed of, and shall comply with, all federal, state and local laws and regulations which in any manner affect his performance under this agreement. Assignment Section 4.04. Neither this agrement nor any duties or obligations under this agreement may be assigned by Contractor without the prior written consent of City. ARTICLE 5. OBLIGATIONS OF CITY Cooperation of City Section 5.01. City agrees to comply with all reasonable requests of Contractor relative to, and to provide access to all documents reasonably necessary for, the performance of Contractor's duties under this agreement. Place of Work Section 5.02. City agrees to furnish space on the premises of City Hall for use by Contractor while performing any of the above - described services required to be performed on City's premises. ARTICLE 6. TERMINATION OF AGREEMENT Termination Upon Notice Section 6.01. The City may terminate this Agrement upon giving a twenty -four (24) hour written notice and the Contractor may terminate this Agreement upon giving thirty (30) days' written notice. In the event of such termination, Contractor shall be entitled to reimbursement for all fees and expenses incurred prior to the effective date of such notice. Termination Upon Assignment Section 6.02. Notwithstanding any other provision of this agreement, the agreement shall terminate automatically without prior notice upon the assignment of the agreement by the Contractor without the prior written consent of City. ARTICLE 7. GENERAL PROVISIONS Independent Contractor Section 7.01. Contractor is and at all times shall remain as to City a Wholly independent contractor. Contractor shall not, at any time or in any manner, represent that he is an officer, employee or agent of the City. Contractor shall comply with all applicable provisions of the Workers' Compensation Insurance and Safety Acts and Labor Code of the State of California. Ownership of Documents Section 7.02. Upon completion of an writ' d t be provided by above - described I ing require o Contractor in the course of performing any of the services, or upon sooner termination of this agreement, Assiqnment Section 4.04. Neither this agrement nor any duties or obligations under this agreement may be assigned by Contractor without the prior written consent of City. ARTICLE 5. OBLIGATIONS OF CITY Cooperation of City Section 5.01. City agrees to comply with all reasonable requests of Contractor relative to, and to provide access to all documents reasonably necessary for, the performance of Contractor's duties under this agreement. Place of Work Section 5.02. City agrees to furnish space on the premises of City Hall for use by Contractor while performing any of the above - described services required to be performed on City's premises. ARTICLE 6. TERMINATION OF AGREEMENT Termination Upon Notice Section 6.01. The City may terminate this Agrement upon giving a twenty -four (24) hour written notice and the Contractor may terminate this Agreement upon giving thirty (30) days' written notice. In the event of such termination, Contractor shall be entitled to reimbursement for all fees and expenses incurred prior to the effective date of such notice. Termination Upon Assignment Section 6.02. Notwithstanding any other provision of this agreement, the agreement shall terminate automatically without prior notice upon the assignment of the agreement by the Contractor without the prior written consent of City. ARTICLE 7. GENERAL PROVISIONS Independent Contractor Section 7.01. Contractor is and at all times shall remain as to City a Wholly independent contractor. Contractor shall not, at any time or in any manner, represent that he is an officer, employee or agent of the City. Contractor shall comply with all applicable provisions of the Workers' Compensation Insurance and Safety Acts and Labor Code of the State of California. Ownership of Documents Section 7.02. Upon completion of an writin re u it e d t be provided by above - described y g q o Contractor in the course of performing any of the services, or upon sooner termination of this agreement, all original documents prepared by Contractor shall become the sole property of City and may be used, reused or otherwise disposed of by City.without the permission of Contractor. Hold Harmless Section 7.03. Contractor agrees to indemnify, save, keep and hold harmless City and all of its officers and employees from all claims, actions, suits, damages, costs or expenses in law or equity, including costs of suit and expenses for legal services, that may at any time arise or be set up because of damage to property or injury or death to persons received or suffered by reason of, or arising out of, any act on the part of Contractor in regard to any function or activity carried out by contractor on behalf of City pur- suant to the terms of this agreement. Notices Section 7.04. Any notice to be given hereunder by either party to the other shall be effected either by personal delivery in writing, or by certified mail, postage prepaid, return receipt re- quested. Mailed notices shall be addressed to the City in care of the City Manager, 799 Moorpark Avenue, Moorpark, California 93021 and to Contactor at 3140 Red Hill Avenue, Suite 200, Costa Mesa, CA 92626 however, each party may change the address by written notice in accordance with this section. Notices delivered personally will be deemed served as of actual receipt; mailed notices will be deemed served as of the second (2nd) day after mailing. Entire Agreement of the Parties Section 7.05. This agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the rendering of services by Contractor to City and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not con- tained in this agreement shall be valid or binding. Any modification of this agreement will be effective only if it is in writing signed by the party to be charged. Governing Law Section 7.06. This agreement shall be governed by and con- strued in accordance with the laws of the State of California. Section 7.07. action or proceeding of equity, or otherwise to Attorney's Fees Should either party any nature whatsoever enforce any provision hereto institute any in a court of law, of this agreement or for a declaration of such party's rights or obligations hereunder or for any other remedy, the prevailing party shall he entitled to receive from the losing party its costs, including such amount as the Court or arbitration panel may adjudge to be reasonable attorney's fees for the services rendered the party finally prevailing in any such action or proceeding. Unless judgment goes by default, the attorney fee award shall not be computed in accordance with any court schedule, but shall be such as to fully reimburse the prevailing party for all its /their attorney's fees actually incurred in good faith, regardless of the amount of such judgment, it being the intention of the parties to fully compensate the prevailing party for all attorney's fees paid or incurred in good faith. Venue Section 7.08. This agreement is made, entered into, executed and is to be performed in Moorpark, Ventura County, California, and any action filed in any court or for arbitration for the inter- pretation, enforcement and /or otherwise of the terms, covenants and conditions referred to herein shall be filed in the applicable court in Ventura County, California. City's Agent Section 7.09. The Moorpark Director of Community Develop- ment shall have the right to review, coordinate and approve all work to be performed by Contractor pursuant to the terms of this agreement and shall be the City's agent with respect to review, coordination, and approval of the services to be performed by the Contractor. EXECUTED in duplicate at Moorpark, California, on the date and year first hereinabove written. MICHAEL BRANDMAN ASSOCIATES INC. (Name of Contractor) By Title And by Title C O N T R A C T O R (Notarial Certificates attached) CITY OF MOORPARK, CALIFORNIA a municipal corporation by ATTEST: Its Mayor City Clerk C I T Y (SEAL) CERTIFICATE OF ACKNOWLEDGEMENT (Corporation) STATE OF CALIFORNIA ) COUNTY OF VENTURA ) SS. On this day of 19 before me, the undersigned, a Notary Public in and for said State, personally appeared personally known to me or proved to me on the basis of satisfactory evidence to be the (title) of (name of corporation) and whose name is subscribed to the within strument, and acknowledged to me that the corporation executed it. WITNESS MY HAND AND OFFICIAL SEAL. Notary Public in and for said County and State (SEAL)