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HomeMy WebLinkAboutAGENDA REPORT 1985 0603 CC REG ITEM 12BALBERT PRIETO Mayor JAMES D. WEAK Mayor Pro Tern THOMAS C. FERGUSON Councilmember DANNY A. WOOLARD Councilmember LETA YANCY- SUTTON Councilmember DORIS D. BANKUS City Clerk JOHN C. GEDNEY City Treasurer MOORPARis, ITEM TO: The Honorable City Council FROM: Niall Frit rDirector of Community Development DATE: June 3, 1985 SUBJECT: CONSULTANT CONTRACT TO PROVIDE SERVICES FOR GENERAL PLAN AMENDMENT ZONE CHANGE NO. Z -2803 PARCEL MAP LDM -5 & DEVELOPMENT PLAN PERMIT NO. DP -318 (KALVICO) PROPOSED ACTION: STEVEN KUENY City Manager CHERYL J. KANE City Attorney NIALL FRITZ Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Enter into a contract with McClelland Engineering to provide planning staff services for the subject project. BACKGROUND INFORMATION: The applicant is requesting approval in order to develop a 125,000 square facility to be used for the assembly The project site is approximately 13 adjacent and west of Los Angeles Ave north of Virgina Colony. of the subject entitlements foot light manufacturing of electronic components. acres in size and is located nue, across from Litton and The attached contract has been agreed to by McClelland Engineering, the consultant. Exhibit "A" to the contract has been agreed to by Kalvico. All costs associated with the use of contract staff will be born by the applicant. The estimated cost for processing the entitlements is $9,900. SUGGESTED MOTION: Authorize the Mayor to sign a contract with McClelland Engineering after the submission of the City of all required funds by Kalvico. NF /crl 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 CONTRACT FOR SERVICES THIS AGREEMENT, made and entered into this day of , 1985, between the CITY OF MOORPARK, CALIFORNIA, a municipal corporation, hereinafter referred to as "CITY ", and McCLELLAND ENGINEERING, INC. , an independent contractor, hereinafter referred to as "CONTRACTOR " - -- ARTICLE 1. TERM OF CONTRACT Section 1.01. This agreement will become effective on 1985, and will continue until stipulated services have been completed. ARTICLE 2. SERVICES TO BE PERFORMED BY CONTRACTOR Specific Services Section 2.01. Contractor agrees to perform the services specified for General Plan Amendment and land use entitlements for Kalvico in the "Proposal for Services" attached to this agreement and designated as EXHIBIT "A ". Method of Performing Services Section 2.02. Contractor will determine the method, details and means of performing the above - described services. Responsible Employee in Charge Section 2.03. MEL WILLIS will serve as the employee of Contractor principally responsible for execution of the Contractor's obligations under this Agreement and shall serve as principal liason between City and Contractor. ARTICLE 3. COMPENSATION Amount of Compensation Section 3.01. As sole and complete consideration for the services to be performed by Contractor, City agrees to pay Contractor on a time and materials basis in accordance with EXHIBIT "A ". All costs are estimates not to be exceeded. -1- Contractor's invoices to City shall include an itemization of expenditures as required by City. The City shall not pay any fee or reimburse any expense deemed by the Director of Community Development, at his sole discretion, to be unnecessary to the completion of the project in a competent and workmanlike manner. Payment of Compensation Section 3.02. Contractor shall submit to City a written statement of services rendered at the end of each month during which services are performed. City agrees to pay amount due to Contractor for services within thirty (30) days following receipt of said statements of services. ARTICLE 4. OBLIGATIONS OF CONTRACTOR Non - exclusive Representation Section 4.01. Contractor agrees to devote the number of hours necessary to perform the above - described services in a competent and workmanlike manner. Contractor may represent, perform services for, and be employed by, such companies and governmental entities as Contractor, in Contractor's sole discretion, sees fit, with the exception of any firm or individual which has an approved permit or land use entitlement from the City, has applied for such entitlement within the past twelve (12) months, or has such application or entitlements request pending, provided that such commitments entered into prior to the effective date of this contract may be fulfilled. Performance of On- Premises Services Section 4.02. Contractor agrees to perform any of the above - described services required to be performed on City's premises during City's regular business hours, unless otherwise mutually agreed by City and Contractor. Legal Responsibilities Section 4.03. Contractor shall secure, pay for and maintain in full force and effect for the duration of this agreement, any City business license which the City of Moorpark may require for the type of business activity Contractor will conduct hereunder. In addition, Contractor shall keep himself informed of, and shall comply with, all federal, state and local laws and regulations which in any manner affect his performance under this agreement. -2- Assignment Section 4.04. Neither this agrement nor any duties or obligations under this agreement may be assigned by Contractor without the prior written consent of City. ARTICLE 5. OBLIGATIONS OF CITY Cooperation of City Section 5.01. City agrees to comply with all reasonable requests of Contractor relative to, and to provide access to all documents reasonably necessary for, the performance of Contractor's duties under this agreement. Place of Work Section 5.02. City agrees to furnish space on the premises of City Hall for use by Contractor while performing any of the above - described services required to be performed on Cityls premises. ARTICLE 6. TERMINATION OF AGREEMENT Termination Upon Notice Section 6.01. The City may terminate this Agrement upon giving a twenty -four (24) hour written notice and the Contractor may terminate this Agreement upon giving thirty (30) days' written notice. In the event of such termination, Contractor shall be entitled to reimbursement for all fees and expenses incurred prior to the effective date of such notice. Termination Upon Assignment Section 6.02. Notwithstanding any other provision of this agreement, the agreement shall terminate automatically without prior notice upon the assignment of the agreement by the Contractor without the prior written consent of City. ARTICLE 7. GENERAL PROVISIONS Independent Contractor Section 7.01. Contractor is and at all times shall remain as to City a Wholly independent contractor. Contractor shall not, at any time or in any manner, represent that he is an officer, employee or agent of the City. Contractor shall comply with all applicable provisions of the Workers' Compensation Insurance and Safety Acts and Labor Code of the State of California. Ownership of Documents Section 7.02. Upon completion of any writing required to be provided by Contractor in the course of performing any of the above- described services, or upon sooner termination of this agreement, -3- all original documents prepared by Contractor shall become the sole property of City and may be used, reused or otherwise disposed of by City without the permission of Contractor. Hold harmless Section 7.03. Contractor agrees to indemnify, save, keep and hold harmless City and all of its officers and employees from all claims, actions, suits, damages, costs or expenses in law or equity, including costs of suit and expenses for legal services, that may at any time arise or be set up because of damage to property or injury or death to persons received or suffered by reason of, or arising out of, any act on the part of Contractor in regard to any function or activity carried out by contractor on behalf of City pur- suant to the terms of this agreement. Notices Section 7.04. Any notice to be given hereunder by either party to the other shall be effected either by personal delivery in writing, or by certified mail, postage prepaid, return receipt re- quested. Mailed notices shall be addressed to the City in care of the City Manager, 799 Moorpark Avenue, Moorpark, California 93021 and to Contactor at 2140 Eastmen Avenue Ventura, CA 93003 ; however, each party may change the address by written notice in accordance with this section. Notices delivered personally will be deemed served as of actual receipt; mailed notices will be deemed served as of the second (2nd) day after mailing. Entire Agreement of the Parties Section 7.05. This agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the rendering of services by Contractor to City and contains all of the covenants and agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this agreement acknowledges that no representations, inducements, promises, or agreements, oral or otherwise, have been made by any party or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement, or promise not con- tained in this agreement shall be valid or binding. Any modification of this agreement will be effective only if it is in writing signed by the party to be charged. Governing Law Section 7.06. This agreement shall be governed by and con- strued in accordance with the laws of the State of California. Attorney's Fees Section 7.07. Should either party hereto institute any action or proceeding of any nature whatsoever in a court of Law, equity, or otherwise to enforce any provision of this agreement or for -4- a declaration of such party's rights or oblig.itions hereunder or for any other remedy, the prevailing party shall be entitled to receive from the losing party its costs, including such amount as the Court or arbitration panel may adjudge to be reasonable attorney's fees for the services rendered the party finally prevailing in any such action or proceeding. Unless judgment goes by default, the attorney fee award shall not be computed in accordance with any court schedule, but shall be such as to fully reimburse the prevailing party for all its /their attorney's fees actually incurred in good faith, regardless of the amount of such judgment, it being the intention of the parties to fully compensate the prevailing party for all attorney's fees paid or incurred in good faith. Venue Section 7.08. This agreement is made, entered into, executed and is to be performed in Moorpark, Ventura County, California, and any action filed in any court or for arbitration for the inter- pretation, enforcement and /or otherwise of the terms, covenants and conditions referred to herein shall be filed in the applicable court in Ventura County, California. City's Agent Section 7.09. The Moorpark Director of Community Develop- ment shall have the right to review, coordinate and approve all work to be performed by Contractor pursuant to the terms of this agreement and shall be the City's agent with respect to review, coordination, and approval of the services to be performed by the Contractor. EXECUTED in duplicate at Moorpark, California, on the date and year first hereinabove written. CITY OF MOORPARK, CALIFORNIA McCLELLAND ENGINEERING, INC. a municipal corporation (Name of Contractor) By Title And by Title C O N T R A C T O R (Notarial certificate attached) -5- by ATTEST: Its Mayor City Clerk C I T Y (SEAL) McClelland engineers,inc. /environmental services 2140 Eastman Avenue, Ventura, California 93003, Tel. (805) 644 -5535. Telex 659-241. Telecop er (805) 642 -4791 May 17, 1985 Niall Fritz Director of Community Development City of Moorpark 799 Moorpark Avenue :Moorpark, CA 93021 Proposal to Provide Contract Planning Services for Processing a General Plan Amendment and Companion Entitlements (Kalvico) Dear Niall: We are pleased to submit this proposal to the city of Moorpark to provide planning services for processing a general plan amendment zone change, tentative parcel map, and development plan for a 12.3 acre industrial development southwest of the intersection of Princeton Avenue and Highway 118 (Los Angeles Avenue). To process these entitlements, we will provide a land use planner to work under the supervision of the Director of Community Development. This person will be responsible for the coordination of the permit processing with the appropriate city and county departments, applicant, and public; preparation of the environmental document for the project (at this time, anticipated to be a miti- gated negative declaration) ; and preparation of all legal notices required for the environmental document and permits, the conditions of approval for the tentative parcel map and development plan, and required staff reports. In addition, he will be available to meet with the applicant, other agencies, and the general public as determined to be needed by the Director, as well as to attend all public hearings on the project. Our staff planner, Chris Stabenfeldt, will be available to the city of Moorpark on a time and expenses basis at a rate of $35. He will be directly supervised by Julie Bulla Hunt, at a rate of $55 per hour. Because the amount of time that either individual will devote to processing the entitlements will be determined by the city's needs, a precise cost estimate is not possible. However, we recommend that one and one - quarter person -month be budgeted, with 50 percent of that time allocated to Mr. Stabenfeldt, and 50 percent to Mrs. Hunt (200 hours x .50 @ $35 = $3,500; 200 hours x .50 @ $55 = $5,500, for a total of $9,000), plus an additional 10 percent for expenses ($900). Using this preliminary assumption, we would not exceed a total cost for permit processing of $9,900 without prior ENVMK9 /FF -3 ANCHORAGE • DALLAS • HOUSTON • LITTLE ROCK • LOS ANGELES • NEW ORLEANS • SAN DIEGO • SAN FRANCISCO ST LOUIS • VENTURA • DAMMAM • DUBAI • HALIFAX • JAKARTA • LONDON • SINGAPORE City of Moorpark Niall Fritz May 17, 1985 Page two written authorization from the city. We will also notify you immediately should charges to this project reach 80 percent of $9,900 or $7,920. If you have any questions regarding this proposal, please call Mrs. Hunt at (805) 644 -5535. We look forward to working with you on this project. Very truly yours, McCLELLAND ENGI EE S, INC. Mel Willis, Program Manager Planning and Environmental Services MW /JH:val Job No. 05859046 ENVMK9 /FF -4