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Home My WebLink AboutAGENDA REPORT 1986 1205 CC ADJ ITEM 08DTHOMAS C. FERGUSON Mayor DANNY A. WOOLARD Mayor Pro Tem JAMES A. HARTLEY Councilmember ALBERT PRIETO Councilmember LETA YANCY - SUTTON Councilmember THOMAS P. GENOVESE City Treasurer MOORPARK O MEMORANDUM 1 8I� STEVEN KUENY City Manager CHERYL J. KANE City Attorney . RICHARD MORTON Director of Community Development - R. DENNIS DELZE_IT City Engineer JOHN V. GILLESPIE Chief of Police T O The Honorable Mayor and City Council Jerry W. Forde, Administrative Assistant I:> AT E = November 26, 1986 SUBJECT _ Authorization to apply for California Parklands Act of 1986 Funds Background: The City of Moorpark is eligible to receive $42,000 under the above grant. Staff in their presentation to the Parks and Recreation Commission recommended the funds be applied to the Community Center Rehabilitation Project. These monies are available for 100% funding on all projects other than acquisitions which require a 25% match by the applying City. The scope of the proposed project presented to the Commissioners included the reroofing of the Community Center, and the instal- lation of the previously budgeted Air Conditioning. In discussing this project with the State, after the Parks and Recreation Commissions review and recommendation, staff found that the funds were not reimbursable and no work on a proposed project could begin until Grant approval on July 1, 1986. Staff would like to emphasize that approval is necessary so staff may meet the application deadline of December 12, 1986. - Approval of the attached resolution will insure the City of receiving the grant funds in 87/88. It does not mean that the scope of the project cannot be changed at a later date. This option is available at anytime to Council. Staff -still feels that the grant funds should be allocated to the Community Center Rehabilitation Project. This will allow staff time to review reroofing alternatives and review the $16,000 increase in Air Conditioning installation costs; thereby, 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 City Council November 26, 1986 Page 2 insuring the most cost efficient approach to the project. This will also allow us to avoid reroofing the Community Center during the rainy season. While this will delay the project's start until July 1, 1987 staff feels that this is still the most viable project -to be considered. An option open to Council, if they wish to install the -Air Conditioning unit this 86/87 Fiscal year as budgeted, would be to appropriate an additional $20,000 from either the Park Improvement Fund or General Fund. Attached is a proposed project overview with estimated costs and some additional comments. Recommended Action: Since the Commissioners were left with the impression that the project was to begin in late January or early February and it cannot per the conditions of the grant, staff would request the following action by Council: 1. Approve designation of the Community Center Rehabilitation Project for funding under the California Parklands Act of 1986, thereby insuring funding in 87/88. 2. Direct staff to return to the Parks & Recreation Commission upon completion of review of project alternatives to allow the Commission additional review and Comment concerning the Community Center Rehabilitation Project. Proiect Overview /Estimated Costs Community Center Reroofing: 9,000 square $37,250.00 feet @ Approximate $3.75 /sq.ft. plus approximate $3,500 for engineering services. Council appropriated $3,000 in 86/87 budget for minor roof repairs however, since then the project has been found to be more extensive than originally thought. Air Conditioner Installation - 86/87 $60,000.00 Budget Council appropriated $40,000 from Park Improvement Funds, since then the original cost estimate has increased by approximately $20,000. Sub Total $97,250.00 10% Contingency 91725.00 Sub Total $106,975.00 Park Improvement Funds (to be $40,000.00 carried over to 87/88) Budgeted minor roof repairs (to 3,000.00 be carried over to 87/88) California Parklands Act of 1986 42,000.00 Funds (available July) Balance of project unfunded to be put in 87/88 Budget proposal for Council consideration $21,975.00 STATE OF CALIFORNIA- THE RESOURCES AGENC>F GEORGE OEUKMEJIAN, Governor DEPARTMENT OF PARKS AND RECREATION - P_O BOX 2390 SACRAMENTO 95811 - fc >l(,) X14') -0W-15 _-7 ..� October 8, 1986 Mr. Tom Genovese Administrative Assistant City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Mr. Genovese: California Parklands Act of 1986 Allocation & Application Instructions A r(,vic,w of the eligibility of all local government units to receive Proposition 43 gr<.1nt funds has been completed and the allocated amounts to each eligible city, county drld :special district has been set according to provisions of the Bond Act. Th(, full allocation, under this grant program, to your jurisdiction is $42,000. 'I'oipply for your funds, fill in the application and project summary forms attached (ind have your governing body authorize the application for grant funds. Use the sample resolution attached. The application deadline for funds available to you in Fiscal Yeor 1987/88 is December 12, 1986. Additional information on individual projects will I)(, requested of you within the next few months. Such information will be outlined in a procedural guide that will be sent to you soon. You should bear in mind the following: I. (;rant funds may be expended only for land acquisition, development or rehabilitation of perk, recreation or historical facilities. Operation and maintenance expenditures are not. authorized. 2. Funding is available for a three -year period. Commencing in 1990 -1991, any unencum- herod funds in your allocation are subject to appropriation by the Legislature for projects of highest priority statewide. Small and mid -size agencies may wish to ,lpply for all of their funds in a single year; large agencies with a commensurately Iarge allocation may wish to schedule their applications and projects over the three -year period. 3. Annual grant: appropriations are included in the Budget Bill and are acted upon by the Legislature. The Governor's Budget will publish the amount allocated to each Jurisdiction (amount you request for a given year). 4. All grant funds are subject to audit. Keep accurate records in a separate account. Th(, st <11 f of the Department- of Parks and Recreation looks forward to working with you rli(i i�,t inq whonever pussihle in making this Grant proclram func-t.ior) smoothly and Iv,,ly. 1�1(�.1s(� r-ont,lcr t ho of f i(-(, ()f Cr,rnt Admini, >t r,1t i( )rr .1t t h( )(idro!;;; or ph(>nw num1wr �;hown ihovi� it you n(,r(i ly, RESOLUTION NO: A RESOLUTION OF THE -CITY COUNCIL OF THE CITY OF MOORPARK APPROVING=THE APPLICATION FOR GRANT FUNDS UNDER THE COMMUNITY PARKLANDS ACT OF 1986 FOR THE COMMUNITY CENTER REHABILITATION PROJECT. WHEREAS, the people of the State of California have enacted the Community Parklands Act of 1986, which provides funds -to the State of California and its political subdivisions for acquiring and developing facilities for public recreational and historical purposes; and WHEREAS,' said procedures established by the State Department of Parks and Recreation require the applicant" to cextify by resolution the approval of application(s) before submission o.)�F. said application(s) to the state; and WHEREAS, said application(s) contain assurances that the applicant must comply with; and WHEREAS, the applicant agency will enter into an agreement with the State of California for acquisition, development, rehabilitation or restoration of the projects,(s); NOW,THEREFORE, BE IT RESOLVED that the City Council hereby: 1. Approves the filing of an application for Community Parklands Act of 1986 state grant assistance for the above project(s); and 2. Certifies that said agency has or will have sufficient funds to operate and maintain the project(s); and 3. Certifies that said agency has or will have sufficient funds to operate and maintain the project(s); and 4. Certifies that said agency will complete the project(s) within three years from date of approval by the state; and S. Appoints the City Manager as agent of the City of Moorpark to conduct all negotiations, execute and submit all documents including but not limited to applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the aforementioned project(s). Mayor of the City of Moorpark, California ATTEST: City Clerk APPLICATION AND PROJECT SUMMARY FORM FOR FISCAL YEAR 1987/1988 Anticipated Grant Requests for Fiscal Years 1988/89 and 1989/90 Community Parklands Act of 1986 ( ;rent. funds under this program are budgeted by agency, not individual project. The amount- of grant funds to be appropriated to your agency each fiscal year will d oend upon your estimate of the amount needed to complete acquisition or develop - mcnt for each of the projects you list. You may request your total program alloca- tion in a single year or have it budgeted over a two or three -year period, as long ci> each individual project listed is $20,000 or more. Please complete the following; Name of Local Agency City of Moorpark Amount. of Total Program Allocation $ 42,000 Amount_ Requested for 1987/88 $ 42,000 I hcive road and understand the assurances on the reverse side of this form. Signed= (Alit hor i red Peprosentative of Agency) (Date) Project (Park) Name Dollar Amount (1987/88) Community Center Rehabitation Project $42,000,00 2. 3. 4. _ 1, f3 . - 10. Att -acll extra sheet If you are applying for more than teri projects. 1987/88 Total $ 42, 000.00 Intended Request for 1988/89 $ Intended Request for 1989/90 $ I hcive road and understand the assurances on the reverse side of this form. Signed= (Alit hor i red Peprosentative of Agency) (Date)