HomeMy WebLinkAboutAGENDA REPORT 1987 0311 CC ADJ ITEM 11OTHOMAS C. FERGUSON
Mayor
CLINT HARPER, Ph.D.
Mayor Pro Tem
ELOISE BROWN
Councilmember
JOHN GALLOWAY
Councilmember
BERNARDO PEREZ
Councilmember
MAUREEN W. WALL
City Clerk
M E M O R A N D U M
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE: March 9, 1987
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STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
THOMAS P. GENOVESE
City Treasurer
SUBJECT: PROPOSED MODIFICATIONS TO THE CONTRACT WITH SLURRY SEAL OF CALIFORNIA
This matter originally scheduled for the March 4, 1987 meeting has been continued
to the adjourned meeting on March 11. Three (3) modifications to the recommendation
contained in the staff report concerning this item are proposed.
The three (3) proposed modifications are as follows:
1. Recommendation that the repair to the overside drain on Moorpark Road be
included as part of the additional work. As you are aware, the failure
of the embankment and edge of pavement on the east side of Moorpark Road,
north of the Catholic Church, has recently expanded. To prevent further
damage and provide a timely repair, it's recommended that this be added
to the current contract with Slurry Seal of California. This work was
bid at $17,985 by the contractor, and the engineer's estimate was
$9,000. In addition, if this item of work is performed separately, we
are not guaranteed a better price, and there will be the additional costs
to bid the work and administer a separate contract. Regardless of the
approach chosen, this work will require an additional appropriation from
the gas tax fund reserve. This will also require a minor increase in the
professional services for contract administration and construction observ-
ation in the amounts of $400 and $940, respectively.
2. The Standard Specifications for Public Works Construction (Green Book)
are referenced in our public works contract. Section 3 -2.1 of the
Standard Specifications requires changes in excess of 25% of the original
contract price to be done by a written Supplemental Agreement, not a
standard change order process. If any of the recommendations for additional
work, including the Moorpark Road overside drain discussed in this report,
are approved by the Council totalling more than $25,000, a Supplemental
Agreement must be signed.
3. In addition to the $10,000, appropriation from the Gas Tax Fund for contingency
purposes, as proposed in the report to the Council dated March 4, 1987, an
additional $19,325 appropriation from the Gas Tax Fund for the work proposed
in No. 1, above is needed for a total appropriation of $29,325.
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
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The Honorable City Council
Page 2
March 9, 1987
RECOMMENDED ACTION
1. Approve Supplemental Agreement in a form approved by the City Attorney to
the contract with Slurry Seal of California and authorize the Mayor to
sign the work to include:
a. Type I to Type II Slurry $ 536.75
b. Tierra Rejada Road 125130.00
c. Peach Hill Road 179964.00
d. Moorpark Road Overside Drain 175985.00
$48,615.75
e. Right -turn only lane for westbound $ 29500.00
Tierra Rejada Road at Moorpark Road (estimate)
$51,115.75
2. Approve changes to Professional Services for the following items of
work totalling $6,326.
a. Change Order Preparation $ 29317.00
b. Construction Observation for Tierra Rejada 19128.00
and Peach Hill Road portion of extra work
c. Right -turn only lane for Tierra Rejada Road
at Moorpark Road
1. Design 708.00
2. Contract Administration 613.00
3. Construction Observation 220.00
Subtotal $ 4,986.00
d. Moorpark Road Overside Drain
1. Contract Administration
2. Construction Observation
TOTAL ( "a" through "d ")
400.00
940.00
$ 6,326.00
3. Authorize appropriation from the Gas Tax Fund in the amount of $29,325
for this project with the total improvement cost not to exceed $161,116
and professional services not to exceed $21,466 without C' ,lQWP0M1A
,City Council Meeting
of ���a 1 �� 1987
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