Loading...
HomeMy WebLinkAboutAGENDA REPORT 1987 0805 CC REG ITEM 11JCLINT HARPER, Ph.D. Mayor ELOISE BROWN Mayor Pro Tern THOMAS C. FERGUSON Councilmember JOHN GALLOWAY Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk 49 7. 3 MOORPARK ITEM M E M O R A N D U M TO: The Honorable Mayor and City council FROM: Community Services Department DATE: July 30, 1987 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer SUBJECT: SOUTH MEADOWS PARK - APPROVE AGREEMENT FOR LANDSCAPE_ PLAN CHECK SERVICES WITH R.W.GRAHAM & ASSOCIATES ITEM: Urban West Communities is ready to begin construction on the above project and has submitted their construction Plans & Specifications for review and final approval by the City. On April 2, 1986, the Parks & Recreation Committee reviewed and approved the plans (see attachment A). Staff has reviewed the Plans & Specifications and found all conditions requested by the Parks & Recreation Commission and staff have been met. The attached proposal, which staff is requesting City Council approve, is for the technical services of a Landscape Architect to review the Plans & Specifications. Council should be aware that all costs incurred by the City for plan check by R.W. Graham & Associates will be reimbursed by Urban West Communities. Additional, direction is also being requested by staff relative to the actions by the former Parks & Recreation Commission directing City staff to negotiate the costs of $2,500 for revision of the park parking area, the addition of a second vehicle access and $39,000 for the construction of a fourth tennis court. The Commissioners wanted to add a second vehicle access and increase the grass area at the west end of the site, thus reducing the amount of asphalt. The tennis court was 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 City Council South Meadows Park July 30, 1987 Page 2 added based upon the Commissioners perceiving a need for more of these types of facilities within the City and that it would be more cost effective to include the fourth court and lighting in with the three courts Urban West was to construct. Urban West was at their budget limit and was not able to make the revisions without additional costs nor was the tennis court part of their original project. It was the previous Commission's direction that the City staff negotiate the funding for these two items with Urban West Communities. Subsequent to this, the City Council by a consensus on May 19, 1986, approved the project. (see attachment B) Based upon this staff needs City Council direction on whether they wish to pursue the changes and additional costs involved. Mr. Zanic is present and will answer questions relative to the revisions recommended by the Parks & Recreation Commission in 1986. Council should note that at the time these changes were considered, there were funds available in the Peach Hill Area Neighborhood Park Improvement Fund. As Council is aware, recent action by the City Council on on May 6, 1987 approved expending $575.00 for the development of Peach Hill Park. This left a balance of $62,596 for the construction of any future park improvements in the Peach Hill area. ACTION 1) Approve the attached agreement with R.W. Graham & Associates for plan review and revision, 2) Consider approving the parking area revisions and the fourth tennis court; along with, funding for the additional work. MOORPARK, CALIFORNIA JWF: rj h City Council Meeting Attachment of 1987 - �--- -- --fir- [� By ATTACHMENT "A" Moorpark California April 2, 1986 The regular meeting of the Parks and Recreation Commission of the City of Moorpark, California, was held in the Community Center of said City at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER The meeting was called to order at 7:10 p.m., Chairman Rasey presiding. 2. PLEDGE OF ALLEGIANCE The pledge of Allegiance was led by Commissioner Zemont. 3. ROLL CALL PRESENT: Commissioner's Carroll Roe, Margaret Sabine, Cheryl Zemont and Chairman Danny Rasey; ABSENT: Commissioner Michael Wilson. (excused to be late) OTHER CITY OFFICIALS AND STAFF PRESENT: Planning Commissioner, Dan Claffey City Manager, Steven Kueny Administrative Assistant, Thomas P. Genovese Associate Planner, Diane Eaton Recreation Coordinator, Scott Smith Deputy City Clerk, Mary Jo Rasey 4. APPROVAL OF MINUTES The minutes were held over for corrections. 5. COMMENTS FROM THE PUBLIC There were no comments from the public. 6. BUSINESS ITEMS 6A. South Village Park Conceptual Design - A_map of the South Village Park conceptual design was presented to the Commission by Mr. Tom Zanic of Urban West Communities. After some discussion, it was moved by Commissioner Zemont that the conceptual plan for South Village Park, including the pavillion, be accepted with the addition of a second vehicle access and all the improvements shown on the map, to be done by the developer, and the $2500 excess fee to be negotiated between City staff and the Developer; which motion was seconded by Commissioner Roe and passed by the following roll call vote: AYES: Commissioners Zemont, Roe, Sabine and Chairman Rasey; NOES: None; ABSENT: Commissioner Wilson. (excused to be late) -1- 0 It was then moved by Commissioner Zemont that at the time the park is developed, the fourth (4th) tennis court, all court lighting �. and stubouts for lighting be included in the development at a cost of approximately $39,000, and that staff work out the funding with the developer, which motion was seconded by Chairman Rasey and passed by the following roll call vote: AYES: Commissioner Zemont, Chairman Rasey, Commissioner Roe and Sabine; NOES: None; ABSENT: Commissioner Wilson. (excused to be late) Staff isto update the Commission before the type of lighting is approved. At this time, Item 6G. was taken out of context due to it's direct relation to the previous item. 6G. Proposed Developer's Agreement with Urban West Communities for Planned Community No. 3. - the City Manager presented this item with the intent to give the Commission an opportunity for input to the City Council. After discussion with staff and Tom Zanic of Urban West Communities, it was moved by Commissioner Zemont that the Commission recommend to City Council that 10% of the funds, not to exceed $138,000, in paragraph 1G of the agreement could be used for community type park facilities at any of the three (3) neighborhood parks within PC -3; and that the access road to the Community Park, as provided for in paragraph lE of the agreement, be installed earlier than three (3) years if the City determined it was necessary. As a trade -off, $300,000 (the estimated value of the road) of the second payment provided for in paragraph 1G., would be delayed by the same amount of time as the road is provided sooner than three (3) years from the effective date of the agreement, which motion was seconded by Commissioner Roe and passed by the following roll call vote: AYES: Commissioners Zemont, Roe, Sabine and Chairman Rasey; NOES: None; ABSENT: Commissioner Wilson. (excused to be late) It was then moved by Commissioner Roe, seconded by Commissioner Sabine, and approved by a 5 - 0 vote (Commissioner Wilson now being present) that the Commission recommend to City Council, approval of the Developer's Agreement. At this time, 8:10 p.m., a break was called. The meeting returned to order at 8:25 p.m., with all commissioners present. -2- CITY COUNCIL MINUTES May 19, 1986 11B. Service Life of Rubberized Railroad Crossings ATTACHMENT "B" The City Engineer, Dennis Delzeit presented his report dated May 7, 1986, stating that the service life of the Goodyear product is 20 years, other brands are not as long- lived. It was the general consensus of the Council to receive and file the report, and to send a letter of intent to the Railroad in order to shorten the time it takes to proceed once the decision is made. 11C. Water Pipeline Materials The City Engineer's report dated May 13, 1986 was received and filed by general consensus. 11D. VCAG Citizens Transportation Advisory Committee Recom- mendations for 1986 -87 SB -821 Funds The report by Thomas Genovese, Administrative Assistant, dated May 17, 1986 was ordered received-and filed by general consensus. 11E. Building Insurance The report from Steven Kueny, City Manager, dated May 16, 1986, was ordered received and filed by general consensus. 11F. Quarterly Report - January, February and March 1986 The Quarterly Report was ordered received and filed by general consensus. 11G. Final Conceptual Designs for PC Neighborhood Parks MM -1 and MM -.2 It was the general consensus of the Council that the designs were acceptable, and that they be received and filed. 12. CONSENT CALENDAR It was moved by Councilmember Yancy- Sutton that the Warrant Register dated May 19, 1986, listing warrant Nos. 3097 thru 3159, in the total amount of $168,393.17 as approved by the City Manager and on file in the office of the City Clerk, be approved and the City Manager authorizeed to issue warrants therefor. Motion was seconded by Council-member Woolard and carried by the following roll call vote: AYES: Councilmembers Yancy- Sutton, Woolard, Ferguson, Prieto and Mayor Weak; NOES: None; ABSENT: None. -10- R. W. GRAHAM & ASSOCIATES 2639 Lavery Ct. #1, Thousand Oaks, California 91320 (805) 499 -7380 LANDSCAPE ARCHITECTURE PLANNING AGREEMENT BETWEEN CITY AND LANDSCAPE ARCHITECT THIS AGREEMENT is made this and is between: THE CITY: and THE LANDSCAPE ARCHITECT: for: I. SCOPE OF WORK day of July, 1987 City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 R.W.GRAHAM & ASSOCIATES 2639 Lavery Ct. # 1 Thousand Oaks, CA 91320 SOUTH MEADOWS PARK The following terms and conditions define the scope of landscape architectural services to be performed by R. W. Graham & Associates, hereinafter referred to as the "Landscape Architect ", for City of Moorpark, hereinafter referred to as the "City ". The Landscape Architect is hereby retained by the City to review landscape plans submitted to the City in conjunction with the proposed park. Landscape Architect shall prepare letters and attend meetings as may be required by the City. -- RECEIVED — JUL 2 4 1987 riTV nt= MMRPARK II. LANDSCAPE ARCHITECTURAL FEE SCHEDULE Landscape Architect shall be compensated for services performed pursuant to this agreement at the rate of $ 30.00 per hour. In addition, the Landscape Architect shall be reimbursed for mileage at the rate of $ .24 per mile. . Payment due the Landscape Architect under this Agreement and unpaid after thirty (30) days shall bear interest at 15% annually commencing thirty (30)days after the billing date. III. INDEPENDENT CONTRACTOR It is expressly understood between the parties of this Agreement, that no employee /employer relationship is intended; the relationship of Landscape Architect to City being that of an independent contractor. IV. CITIES RESPONSIBILITIES The City shall provide full information regarding their require- ments for the Project as expeditiously as necessary for the orderly progress of the work. The City shall designate a representative authorized to act on their behalf with respect to the project. V. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon seven days written notice. In the event of termination, the Landscape Architect shall be paid compensation for services performed to termination date. VI. EXTENT OF AGREEMENT This Agreement represents the entire and integrated agreement between the City and the Landscape Architect and supersedes all prior negotiations, representations, or agreements, either written or oral. This Agreement may be amended by written instrument signed by both City and Landscape Architect. VII. GOVERNING LAW Unless otherwise specified, this Agreement shall be governed by the law of the principal place of business of the Landscape Architect. VIII.ASSIGNMENT, HYPOTHECATION, TRANSFER AND SUBLETTING Neither the City nor the Landscape Architect shall assign, sublet, transfer or hypothecate his interest in his Agreement without first obtaining from the other Witten permission and consent. We appreciate the opportunity to propose our services for this project review. Should this contract meet with your approval please sign where indicated below and return a copy to our office for our files. Sincerely, R. W. Graham & Associates 5 �jL -IIZ-S - 7 Roland Graham, ASLA DATE Landscape Architect License # 2369 CITY DATE