HomeMy WebLinkAboutAGENDA REPORT 1987 0819 CC REG ITEM 11CA
CLINT HARPER, Ph.D.
Mayor
ELOISE BROWN
Mayor Pro Tem
THOMAS C. FERGUSON
Councilmember
JOHN GALLOWAY
Councilmember
JOHN PATRICK LANE
Councilmember
MAUREEN W. WALL
City Clerk
MOORPARK ITEM //• C'•
M E M O R A N D U M
TO: The Honorable City Council
FROM: Steven Kueny, City Manager
DATE: August 14, 1987
STEVEN KUENY
City Manager
CHERYL J. KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
THOMAS P. GENOVESE
City Treasurer
SUBJECT: Consider Additional Appropriation of Funds for the 1986/87
Slurry Seal Project
The City Council approved a final contract in an amount not to exceed
$228,762. This included the addition of work on Grimes Canyon Road, Peach
Hill Road, Tierra Rejada Road and repair of the overside drain on Moorpark
Road as well as a combined contingency of $4,415.
The final contract amount for the work performed as approved by the City
Engineer's office was $233,254.31. This is $4,492.31 more than was
authorized by the Council. The reasons for this include:
1. The reluctance /failure of the contractor to coordinate his work
efforts and location with the Project Manager. This made it more
difficult to maintain a totally accurate tabulation of costs for
individual items of work. The City Engineer's office absorbed at
their expense, costs above the amounts approved by the City for
inspection and administration of this project. The lack of
assertiveness by the Project Manager contributed to this problem.
City staff directed that additional repair areas on Peach Hill Road
and Tierra Rejada Road be done within the available budget. While
the repair work was done, the directive concerning budget constraint
was not followed, and was a contributing cause to the over
expenditure. This work cost $4,370.
2. An increase of $1,400 in slurry costs. In addition, Wicks Road was
not sealed as had been planned.
3. Pavement repairs to Flynn Avenue in the amount of $1,870 as a result
of a wet /soft material discovered during the slurry process.
4. An additional cost of $680 for repair of overside drain on Moorpark
799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864
y
Road. The length of pipe needed was greater than originally
estimated.
5. A portion of striping on Peach Hill Road cost $350. This work was
left out of the original scope of work.
6. The contractor performed about 2,500 sq. ft. more pavement repair on
Grimes Canyon Road than was authorized by the City Engineer's
office. Of this amount, the Engineer has determined that 1,600 sq.
ft. should be paid for by the City because it provides a benefit to
the City. This cost is $3,650.
There are savings in various items of work based upon quantity calculations
and /or minor deletions. This resulted in the total over expenditure to be
about $4,500.
The work above the contract amount has been performed. Failure to honor
payment would result in legal action by the contractor since the work was
authorized by the City's agent. The City Council could deny payment for the
extra work on Grimes Canyon recommended for payment by the City Engineer.
This is about $3,650. It is recommended that the City Engineer's
recommendation be followed on this matter and the contractor be paid for
this work.
RECOMMENDED ACTION:
1. Appropriate $4,500 from the Gas Tax Fund to pay the balance of the
work for the 1986/87 Slurry Seal Project.
2. Direct staff to more closely monitor construction projects and to
receive prior approval for extra work requiring an additional
appropriation of funds.
MOORPARK, CALIFORNIA
City Council Meeting
of 1987
ACTION: