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Home My WebLink AboutAGENDA REPORT 1987 1123 CC ADJ ITEM 11BJOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tem CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer MOORPARK M E _ N 0_R _ A--.N--.D --- U _M TO: The Honorable City Council --y' FROM: Maureen W. Wall, City Clerk DATE: November 17, 1987 ITEM Ado SUBJECT: Award of contract for the new City Hall project STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.0 -P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police At the time the packet was being prepared, this item was not available. We will forward it to you as soon as possible- C 3;��, 9g�/ By 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 JOHN GALLOWAY Mayor ELOISE BROWN Mayor Pro Tem CLINT HARPER, Ph.D. Councilmember JOHN PATRICK LANE Councilmember MAUREEN W. WALL City Clerk THOMAS P. GENOVESE City Treasurer ITEM 1. 2. 3. 4. TO: FROM: DATE: SUBJECT: MOORPARK M E M O R A N D U M The Honorable Mayor and City Council Thomas P. Genovese, Deputy City Manager k November 23, 1987 AWARD OF CONTRACT_ MOORPARK CITY HALL PROJECT Backq_round Information: STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police On Thursday, November 12, 1987 sealed bids from three (3) contractors were received and opened for the Moorpark City Hall project. As previously indicated to you in a memorandum of November 13, 1987, the bids received were as follows: .ITEM DESCRIPTION BURNS - PACIFIC D.I.A.L. PARTON & CONSTRU_C_T_I.ON SERVICES_ EDWARDS__ AMOUNT AMOUNT AMOUNT Complete building as described in plans and specifications (City Hall and conference room) City Hall and conference room. No trellis over walkway. City Hall; no conference room or trellis. City Hall; no conference room, trellis, landscape, or irrigation. $463,625. $524,972. $536,652. $461,000. $523,000. $530,852. $445,000. $505,000. $506,447. $423,000. $487,000. $489,517. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 As the City Council is aware, the City Hall project was bid with alternates to accommodate the receipt of bids in excess of the construction estimate. This is indicated in the attached memorandum dated August 3, 1987. These alternates are included in the bid receipt information. The low bidder on the project is an experienced and reputable firm, qualified to perform the work. Because the bid received of $463,625. for Item 1 is below the budgeted amount, which includes the entire site developed as planned, City staff is recommending alternative No. 1 be chosen in the award. City staff is completing a complete final budget on the project, which will include other costs such as furnishings and contract administration /inspection, for the City Council's review. It is still recommended that should cut backs in the project scope be necessary, interior furnishings could be reduced or eliminated. RECOMMENDED ACTION: Award of contract to Burns - Pacific Construction in the amount of $463,625. TPG: rjh Attachment MOORPARK ._ . - - - - GLINT HARF'E_14. PhD - - - - -7 - - - - - - Mayor El_01SEF BROWN Mayor f'ro Tern T HOMA S C. F ERGUSON C.OUnCllln('lilt)Cf �T 0 JOf iN GAt LOWAY C.OUnG11fT1e(llt>('( o �.o �C JOi iN PAT RICK LANE ". Councilrneniber MAUR1 EN W. WAL1. City Clerk M E M O R A N I -) t J M T -U = The Honorable City Council STEVEN KUENY City Manager C1 if RYL J KANE City Attorney PATRICK RICHARDS. A LC P Director of Community Development R DENNIS DE.LZi 1-i City Engineer JOHN V. GRI ESPIE Chief of Police THOMAS 1'. GE NOVESE City Treasurer FRO i = Thomas P. Genovese, Deputy City Manager' E) A -VF = November 13, 1987 t1 F3 J F_ C-T- = MOORPARK CITY HALL BIDS The bids for the City Hall project November 12, 1987. The details of indicated on the attachment to thi that all references and background time icr a recommendation of award City Council meeting. TPG: j Attachment were received on Thursday, the receipt of bids are s memorandum. It is anticipated checks will be completed in at the November 23, 1987 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 ITEM ITEM DESCRIPTION BURNS- PACIFIC D.I.A.L. PARTON & CONSTRUCTION SERVICES EDWARDS AMOUNT AMOUNT AMOUNT 1 Complete building as described $463,625. $524,972. $536,652. in plans and specifications (City Hall and conference room) 2. City Hall and conference room. $461,000. $523,000. $530,852. No trellis over walkway. 3. City Hall; no conference room $445,000. $505,000. $506,447. or trellis. 4. City Hall; no conference room, $423,000. $487,000. $489,517. trellis, landscape, or irrigation. CLINT HARPER, Ph.D. Mayor ELOISE BROWN Mayor Pro Tem THOMAS C. FERGUSON Councilrnember JOHN GAI LOWAY Councilmember JOHN PATRICK I ANE. Councilrnember MAU13EEN W. WAI L City Clerk MOORPARK M E= M O R A N D U M STEVEN KUENY City Manager CHERYL J.KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVE:SE City Treasurer TO = The Honorable City Council FROM = Thomas P. Genovese, Deputy City Manager D/\-I- F--- = August 3, 1987 SUBJECT: Proposed City Hal! Facility Bid Authorization BACKGROUND INFORMATION As the City Council is aware, the City staff has been working with D.I.uL. Services on the development of the City Hall plan; and sp:ci ications. The final approved floor plan and design is currently in review with Building and Safety and the review is expected to be completed next week. To summarize the project details, information regarding the project has been divided into four areas: Design Concept, Site Location, Expandability and Future Applications of the Facility. DESIGN CONCEPT Relating the buildings (Library, Community Center, new City Hall), was considered of prime importance to furthering the campus plan concept. The front entry area will have a gathering patio on the exterior, with an open lobby inside for staff and public interaction. In future uses, this area could be a patio either open or enclosed. The scale of all the buildings are similar, with the high point of the planned project the same height above grade level as the Community Center. The materials for the planned project are the same as the existing - cream colored stucco, red tile roof, dark stained wood, accent arches and brick caps on site and planter walls. 799 Moorpark Avenue Moorpark, California 93021 (605) 529 -6864 SITE LOCATION The planned City Hall project is situated cicse to the existing Community Center facility to allow interaction between the main meeting room and administrative offices when the City Council, Planning Commission or Parks and Recreation Commission is in session. The new City Hall program called for administrative offices and a small public lobby. Additionally, a separate conference room which will serve for closed sessions of the City Council was incorporated. Though planned primarily for City business purposes this room could also be used for public meetings. Since the existing building is substantially lower in elevation than the planned project, the most practical location for this board room was as an attachment to the existing facility. Any conferences called by administrative personnel could be held in one of the unstaffed offices, conference area in the work station layout, or the separate board room. Additionally, any of the western offices could be used as a conference room. EXPANDABILITY The current design of the facility allows for substantial ex- pandability through the use of the open office space concept. ']'his concept allows furniture to be relocated and therefore enlarge or contract office space areas. Architectural program standards for space planning allow the following square footage: City Manager 260 Engineers, Administrative Staff 120 Administrative Staff 170 Support Staff 80 The planned facility allows for 27 persons in the future, with an average space allotment in the overall building of 133 square feet per person. The open area has under floor conduits to allow any number of work stations to access telephone, computer and electrical with a minimum of construction. The offices in the back have interior walls that are partially of glass non- bearing construction to enable them to be removed at a later date, if required. The open area is planned for moveable systems furniture. 2 FUTURE APPLICATIONS OF THE FACILITY The planned facility has been designed with maximum flexibility. The perimeter walls are load bearing shear walls, and since all the interior gravity loads are handled through the use of steel columns and clear span beams, all interior partitions are non- bearing. This design concept allows the interior walls (with the exception of the toilet rooms) to be rearranged at a later date, if the use changes. One major architectural feature is the main work area which has an open beam ceiling with clerestory windows at the peak. The other work areas and offices have suspended ceilings that can be changed easily to satisfy other needs. Additionally, the heating, ventilation and air conditioning is zoned into three main areas for even more flexibility in the future. mOry ON E% The present design of the facility requires the salvage of the two Pepper trees to the north of the building with a proposed relocation of one (1) Palm tree, two (2) Crabapple trees, one (1) Pine tree and five (5) Eucalyptus trees. The relocation of the five Eucalyptus relate to the expansion of the parking facility. A copy of the plans and specifications of the project have been placed at the Council Table. Also located at the Table is a colored rendering of the elevations and site plan. The facility has been designed to be flexible, energy efficient (by utilizing natural light from clerestory windows and photo sensors to adjust light level as needed and efficient air con- ditioning units pursuant to the rebate requirements of Southern California Edison), and aesthetically compatible with the other buildings on the site. Should you have any questions during your review of the plans and specifications please feel free to contact me. Listed below is the Tentative Project Schedule for the new proposed facility: TENTATIVE PROJECT SCHEDULE Advertise for Bids Open Bids Award Contract Start Construction Complete Construction 3 August 19, 1987 September 19, 1987 October 7, 1987 October 22, 1987 May 22, 1987 As the City Council is aware, the City currently has available $510,420 for the construction of the new City Hall facility. The current construction estimate is $525,000 which includes a trellis over the patio area that is to be bid as an alternate bid item. This construction estimate does not include Lhe utility fees, construction supervision, or interior furniture improvements. Although the current construction estimate, which includes a 20% contingency, is higher than the current balance of funds available, City staff is recommending that the project be bid as designed. The three primary reasons for this recommendation are: 1. After speaking with the architect on the project it is expected that the cost of construction will probably be closer to $500,000 due to the current activity in the building industry. 2. If cutbacks on the project scope are needed it would be best to cutback on interior improvements or alternate items. the building as currently designed does not include excessive items that can be readily eliminated. 3. Alternative funding mechanisms may be explored when the bids have been received. The current estimated budget and estimated expenses to date for this project are: Expended to Date: Design, Plans & Specifications Proposed Expenditures: Architectural Administration Furnishings Construction (plus contingency) Utilities and Contingency Total Project Cost Estimate KECONIENDE'D ACTION 5,000 20,000 30,000 525,000 15,000 625,000 Authorize the advertisement for bids for the construction of the proposed City Hall facility. 'Pam Sharky, the architect for the proposed City Hall facility, will be in attendance at the meeting for a short presentation. 4