HomeMy WebLinkAboutAGENDA REPORT 1987 0311 CC ADJ ITEM 11FG
MOORPARK ITEM
THOMAS C. FERGUSON
STEVEN KUENY
Mayor
City Manager
CLINT HARPER, Ph.D. .µ
,� CHERYL J. KANE
Mayor Pro Tern
City Attorney
ELOISE BROWN F
PATRICK RICHARDS, A.I.C.P.
Councilmember
Director of
JOHN GALLOWAY _ O
Community Development
Councilmember
R. DENNIS DELZEIT
BERNARDO PEREZ ,
City Engineer
Councilmember �'
JOHN V. GILLESPIE
MAUREEN W. WALL
Chief of Police
City Clerk
THOMAS P. GENOVESE
City Treasurer
M E M O R A N D U M
TO: The Honorable Mayor and City Council
FROM: Jerry W. Forde, Director of Community Services
DATE: February 25, 1987
SUBJECT: APPROVAL OF CAL TRANS SIGNAL MAINTENANCE AND LIGHTING
AGREEMENT
Cal Trans currently owns and operates 6 traffic signals within
the City of Moorpark. Below staff has listed these signals,
their locations, and future signals to be added to the agree-
ment. Also; identified is the percentage of shared costs as
identified under past invoices from Cal Trans.
Historically, wherever a State Highway intersects another agency's
street or road, the agency and the State share the costs of the
traffic signal and safety lighting operation at those intersections.
These costs are identified as Electrical Energy and Signal Mainte-
ance. The traditional type of agreement for payment involves
the State and the Agency sharing costs on a prorated basis equal
to the portion of the intersection under their jurisdiction. The
alternate option and the one other Cities are beginning to utilize
would be for the agency to pay 100% of the energy costs for
operation of the signals and safety lighting costs as billed
directly from Southern California Edison. This is the method
Cal Trans is recommending affected agencies utilize. In addition,
staff finds that the Energy Only Method can save the City
approximately $140 /month; additionally, it will also reduce
charges from Cal Trans for accounting services in processing
monthly statements. It should be noted also that Cal Trans,
by policy, will not relinquish or allow agencies to assume direct
responsibility for maintenance costs of shared intersections.
799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864
City Council
Cal Trans
February 25, 1987
Page 2
Intersections (Existing)
Cal Trans
New L.A. Avenue /Moorpark Road 75%
23 Freeway North Bound at Tierra Rejada 50%
23 Freeway South Bound at Tierra Rejada 50%
L.A. Avenue /High Street /Moorpark Road 50%
118 and College View 50%
Intersections (Future)
Science Drive /New L.A. Avenue 66 2/3%
Moorpark Avenue at L.A. Avenue 75%
Princeton /L.A. Avenue 66 2/3%
Condor Drive /L.A. Avenue(118) 66 2/3%
Tierra Rejada /Gabbert Road 50%
Billing to begin upon signals becoming operative
City
25%
50%
50%
50%
50%
33 1 /3x
25%
33 1 /3%
33 1 /3Z
50%
Below is staff's review and analysis of costs utilizing the
Traditional Method and the proposed Energy Only Method. This
analysis covers the billing period beginning November 1, 1985
through September 1986. As per Cal Trans, the energy cost is
calculated at a maximum of 50% for the safety lighting billings.
Cal Trans is unable to break out the energy costs for this portion.
They are able to identify maintencance and energy costs for the
operation of signals so these costs are accurate.
Traditional
November 1, 1985 - September 1986 $10,115.00
Enerav Onl
November 1, 1985 - September 1986 $8,627.00
Identifed Savings between
Traditional and Energy Only Method
November 1985 - September 86 $1,488.00
In summary staff is requesting that City Council approve entering
into the Energy Only method of payment which can allow for a
significant savings. Also, staff is requesting the City Council
authorize payment of all past due bills from November 1, 1985
to November 1986, the last billing. This payment will be made
on the shared costs method since Cal Trans has indicated we can
not pay retrocativily utilizing the Energy Only Method. It
should be noted that the 86/87 Fiscal year Budget has provided
$23,500 for payment of traffic signal maintenance. This amount
City Council
Cal Trans
February 25, 1987
Page 3
was budgeted to include for these retroactive payments
pending for the period identified and the remainder of
the 86/87 Fiscal Year. The-cost for the period beginning
November 1, 1985 to November 30, 1986 is $12,082.00 leaving
a balance of $11,418 for the remainder of the Fiscal Year.
It is anticipated the cost for the balance of the year will
not exceed this amount.
RECOMMENDED ACTION
Based upon the above information staff would recommend the
following:
1. Upon execution of the agreement with Cal Trans authorize
payment of the City's portion from November 1, 1985 to
November 30, 1986 based upon the shared cost method in
the amount of $12,082.00.
2. Authorize the payment of approximately $3,600 for the period
December 1, 1986 to the date the agreement with Cal Trans
takes affect, based upon whatever method Cal Trans allows.
3. Approve the attached Resolution #$7 37loand authorize
execution of an agreement for paying all future Cal
Trans signal maintenance and lighting costs by the
100% Energy Costs Method.
MOORPARK, CALIFORNIA
,City Council Meeting
of �� . // 1987
ACTION:-41/—,-3 r1 �19fJ2
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