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Home My WebLink AboutAGENDA REPORT 1989 0621 CC REG ITEM 11DELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tem CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK ITEM I I*D. MEMORANDUM The Honorable City Council John F. Knipe, Assistant City Engineer June 13, 1989 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police Award of Contract for Aerial Photography and Mapping Services BACKGROUND INFORMATION At the April 19, 1989 Meeting, the City Council decided that additional information was needed and directed staff as follows: 1. To coordinate with Caltrans regarding their role following receipt of aerial topographic information. 2. To verify that the original bid is still valid. 3. To obtain the costs of providing just the City -wide aerial photos and the 200 scale photo mylars. 4. To obtain the costs of providing 100 scale color photos and photo mylars. This report is a follow -up to the April 10, 1989 staff report (copy attached). DISCUSSION Pursuant to City Council request, we have coordinated with Caltrans representatives to obtain the attached letter. This letter confirms that Caltrans will conduct an alignment study for the extension of Routes 118 and 23 through the City of Moorpark if the City provides the necessary aerial topographic information. 799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864 Page -2- As directed by the Council, we have also coordinated with Pacific Western Aerial Surveys to verify that the freeway mapping portion of their bid is still valid (Sections 1 and 2 of the Bid Summary). However, the original bids for City -wide photos and 200 scale photo mylars (Section 3 of the Bid Summary) are no longer valid. In its place the contractor has supplied us with various options and costs as listed in Exhibit "A ". As shown in Exhibit "A", the cost of City -wide aerial photos has increased only slightly if flown alone without any other aerial work, and has decreased by about $250 if flown with any other work. The contractor has also provided new costs for 200 scale color photos and photo mylars. These costs are shown in Exhibit "A ". With the flight cost added on, the new cost is slightly higher than the original bid amounts. As requested by Council, the contractor has also provided costs for 100 scale color photos and photo mylars. These costs are shown in Exhibit "A ". If the City Council decides to move forward with this project, the following is recommended: Reference Pacific Western's January, 1989 Bid Sheet 1. Item 3 (Route 118 connection and Los Angeles Avenue realignment) should be included in any option chosen. Reference Exhibit "A" 2. Item A (two City -wide aerial photos) should be included in the award of work. 3. Item E (two sets of 100 scale color photos) should be included in the award of work. 4. Item F (one set of 100 scale photo mylars) should be included in the award of work. Page -3- Total cost of recommendations 2 and 3 above would be as follows: City -wide Aerial Photos: $ 930 100 scale color photos (1st set) $ 2,910 100 scale color photos (2nd set) $ 2,235 100 scale photo mylars $ 2,340 Flight cost $ 2,230 Total $10,645 RECOMMENDED ACTION Direct staff as deemed appropriate. MOORPARK, CALIFORNIA City Council Meeting of / 198 y ACTION: ' s tic z(.rtF,,wi �� iY'C'3TtiL�i 4 tq� 4 (Z-c /'� Bye_ cc rim 4c,zctret 1As 1 11�71L�1r ��- IL�t.. .1 1 JFK: JAB: 1s cc: Steve Kueny, City Manager R. Dennis Delzeit, City Engineer Mark Wessel, City Traffic Engineer Jim Biega, Project Engineer Dick Sommerhauser, Caltrans Dick Burns, Caltrans JN 30627 CM01272.COU EXHIBIT "Al' ALTERNATIVE COSTS CITY -WIDE AERIAL PHOTOS (QUANTITY = 2) A. Flown in conjunction with other aerial work $ 930.00 B. Flown alone $ 1,250.00 200 SCALE OPTIONS: (In addition to the following costs, a one -time $850 flight cost will apply) 1st Set 2nd Set C. Color Photos (15, 30" x 3011): $895.00 $685.00 D. Photo Mylars (15, 30" x 3011): $720.00 100 SCALE OPTIONS: (In addition to the following costs, a one -time $2,230 flight cost will apply) 1st Set 2nd Set E. Color Photos (49, 30" x 3011): $2,910.00 $2,235.00 F. Photo Mylars (49, 30" x 3011): $2,340.00 CMO1272.COU STATE OF CALIFORNIA— BUSINESS AND TRANSPORTATION AGENCY GEORGE DEUKMEJIAN, Govemor DEPARTMENT OF TRANSPORTATION DISTRICT 7, 120 SO. SPRING ST. E LOS ANGELES, CA 90012 TDD (213) 620 -3550 (213) 620 -3874 May 30, 1989 07 -Ven -118 & 23 City of Moorpark Hon. Eloise Brown Mayor City of Moorpark 799 Moorpark Avenue Moorpark, CA 93021 Dear Mayor Brown: On June 3, 1988 Caltrans staff met with representatives of the City of Moorpark to discuss matters of mutual interest, one of which was early westerly and northerly extensions of Routes 118 and 23 respectively upon completion of the Route 118/23 interchange. Early extensions of Routes 118 and 23 are unlikely due to other commitments and limited resources. However, a plan to protect necessary right of way would enhance eventual implementation of these route extensions. In furtherance of this objective, Caltrans will undertake the significant engineering effort needed to establish the basic design for these two facilities and set the right of way lines. Protection of the right of way would be the responsibility of the City of Moorpark and Ventura County, using local police powers. However, establishment of the right of way lines should enhance protection of right of way. It is our understanding that the City will contribute to this effort by furnishing appropriate (base) mapping upon which to prepare the engineering designs. We look forward to this cooperative venture. Sincerely, JERRY B. BAXTER District Director r ; ELOISE BROWN Mayor BERNARDO M. PEREZ Mayor Pro Tam CLINT HARPER, Ph. D. Councilmember PAUL LAWRASON Councilmember SCOTT MONTGOMERY Councilmember RICHARD T. HARE City Treasurer TO: FROM: DATE: SUBJECT: MOORPARK MEMORANDUM STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS, A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police The Honorable City Council r John F. Knipe, Assistant City Engineer ��/ April 10, 1989 Award of Contract for Aerial Photography and Mapping Services BACKGROUND INFORMATION For planning purposes, the City and Caltrans have an understanding that Caltrans will conduct an alignment study for the extension of routes 118 and 23 if the City provides the topographic information. Therefore, on December 21, 1988, a Request For Proposal (RFP) was distributed for aerial photography and topographic mapping services. Although mapping of either a 1,000 foot or 2,000 foot corridor width was considered on the RFP, the mapping of a minimum 1,000 foot corridor width is considered acceptable by Caltrans and would be more economical for the City. Additional alternatives on the RFP included City -wide color aerial photos and 200 scale mylars of the City of Moorpark. The proposals received, as well as a summary of the four contractors' bids for the 1,000 foot corridor width mapping and the additional alternatives are attached hereto. The low bidder, Pacific Western Aerial Surveys, is an experienced and reputable firm qualified to perform the work. Discussions with Caltrans representatives have also verified that the procedures proposed by Pacific Western Aerial Surveys will be acceptable. In accordance with the understanding between the City and Caltrans, the City will be responsible for financing 100% of the aerial mapping services to be provided. However, the specific alignment of the Route 23 extension must be determined by City, County, and Caltrans representatives before a contract can be awarded. Dick Sommerhauser of Caltrans has indicated that Caltrans is willing to work with the City to determine a mutually acceptable alignment. 799 Moorpark Avenue Moorpark, Califomia 93021 (805) 529 -6864 Page -2- Items 4 and 5 were added by staff as additional work that could be accomplished with the above. The City -wide aerial color photos and 200 scale mylars can be done at a minimal cost if done in conjunction with the other work and would be very useful to the Planning and Engineering Departments in their review of proposed projects and preparation of exhibits. RECOMMENDED ACTION If the City Council decides to move forward with this project, it is recommended that the following be included: 1. Item 3 be included in any option chosen. 2. Item 4 and 5 be included in the award of work. JFK:JB:ts cc: R. Dennis Delzeit, City Engineer Mark Wessel, City Traffic Engineer Jim Biega, Project Engineer Dick Sommerhauser, Caltrans Dick Berns, Caltrans JN 30627 AM01099.MEM i•YJORPARK AERIAL EIIO`ICX ="knIy AID IIAPPIPIG SEFUICFS BID SQ 1, LE SUi'"Md WFSPERN AIRBORNE PACIFIC WFMrMN AEA' SURVLYS SYS`I'Ens SEX'I`ION 1 -BID ITE2�'iS 11000 FT. WID'IZi) AERIAL SURVEYS Cr RIVERSIDE VARA SYSTEMS 1. Route 118 Freeway $ 22 200 $ 28,400 $ 38,860 $ 19,820 Within City Limits $ 18,200 $ 18,660 $ 19,140 $ 15,314 Outside City Limits 2. Route 23 Extension $ 22,340 $ 15,058 $ 15,100 $ 21,590 Alternative A $ 120342 $ 10,100 $ 1,570 $ 14,420 Alternative B $ 11,664 $ 10,100 $ 155,420 $ 14,700 Alternative C 3. Route 118 Ccnnecticn and $ 8,185 $ 12,100 $ 12,306 $ 11,200 Los Ancreles Avenue SEMON 2 - ITEM L�INA`IONS (1000 FT. WID`n') $ 52,539 $ 67,600 $ 75 ►700 $ 89,540 1, 2A and 3 $ 50,094 $ 62,600 $ 69,950 $ 81,945 1, 2B and 3 $ 49,484 $ 62,600 $ 68,720 $ 82,222 1, 2C and 3 $ 45,172 $ 55,500 $ 65,850 $ 78,730 1 aryl 2A $ 42,728 $ 50,500 $ 60,100 $ 70,970 1 and 2B $ 42,118 $ 50,500 $ 58,870 $ 71,246 i 2C $ 38,987 $ 52,500 $ 56,910 $ 68,162 1 and 1 and 3 ONAL AL SDmON 3 - ADDITITERNA�S� 4. City-wide Aerial Photos (Quantity = 2)- $ 2,020 $ 3,296 $ 900 $ 1,500 Limits Superi�osed $ 800 $ 11780 $ 3,584 A) With City B) Without City Limits SuperiRposed $ 1,175 5. 200 Scale Molars 2,998 A) With city Limits Supe � $ 3,100 $ 4,000 $ 5,570 $ ri sed - Total Cost $ 1,350 $ 4,850 $ 2,154 �_,�� Cost $ 1,225 B) Without City Limits Superimpo NE'W PRICES AS OF JANUARY 24, 1989 J �rnnRPl►RX A .rRIAL pE0=gRAPFi.' V., BID SC'DUL (page i of 2) - In - completing Section 1 of this bid schedule, each-of the items (l, 2, and 3 ) shall be ht to .select all e he City reserves the rig of these bid sitems In completing Section 2 of this bid schedule, consider applicable cost reductions that may be associated with various combinations of items. In completing Section 3 of this bid schedule, the cost associated with the additional alternatives should consider applicable cost reductions associated with providing services in conjunction with at least one of the items described in Section 1 and Section 2. SECTION 1 - BID ITEMS: 1- Route 118 FreewaY Within City Limits Outside City Limits 2, Route 23 Extension Alternative A Alternative B Alternative C Alternative 1 Alternative 2 {1000 ft- width) (2000 ft- width) S 19820 $ 30403 $ 15314 22722 S 15058 $ 21999 S 12342 $ 17747 $ 11664 $ 16974 3. Route 118 Connection and 8185 $ 11280 Los Angeles Avenue S SECTION 2 - ITEM COMBINATONS: Alternative 1 1, 2A and 3 1, 2B and 3 1, 2C and 3 1 and 2A 1 and 2B 1 and 2C 1•and 3 Company Name: Pacific Western Aerial Surveys Alternative 1 51000 ft_ width) $ 52539 $ 50094 $ 49484 $ $ 45172 63784 $ 42728 $ 42113 S 38987 Pacific Western Aerial Surveys Alternative 2 (2000 ft width) $ 77763 $ 73936 $ 73187 $ 76711 $ 63784 $ 63035 $ 57284 Company Name: Pacific r:estern Aerial Surveys Business Address: P.O. box 1588 Santa 6arbara, CA 93102 Dan Bojan Telephone: 805 903 -0382 Name (print) : Date: January 25, 1989 signature: �°"'� 3 w a• *— erimpose city limits a copy negative must be made and enlarged- *To suP The quality of the final produuct will nthebcity lfimitsasuperimposed. mosaic which would be produce * *Cost of 15 - 200 scale color photo atlas sheets is: $1200.00 CM0983.LTR PHOTOGRAr= BID ' (paga 2 of Z } SECTION ' ADDITIO +'AL AI,'�$R�iATT�ES • 4• City-Wide A) B) Aerial Photos (Quantity. = 2). With -City Limits Superimposed • Without City Limits Superimposed $ $ 900.00* 1175.00 5, 200 A) B) scale mvlars No of Sheets_ 15 ** 'h City Limits Superimposed - Total with Without City Limits Superimposed -Total Cost'$ Cost $ 13� 00 1225. 00 Company Name: Pacific r:estern Aerial Surveys Business Address: P.O. box 1588 Santa 6arbara, CA 93102 Dan Bojan Telephone: 805 903 -0382 Name (print) : Date: January 25, 1989 signature: �°"'� 3 w a• *— erimpose city limits a copy negative must be made and enlarged- *To suP The quality of the final produuct will nthebcity lfimitsasuperimposed. mosaic which would be produce * *Cost of 15 - 200 scale color photo atlas sheets is: $1200.00 CM0983.LTR -1,1N PATRICK LANE Mayor ELOISE BROWN Mayor Pro Tem JOHN GALLOWAY Councilmember CLINT HARPER, Ph.D. Councilmember BERNARDO M. PEREZ Councilmember MAUREEN W. WALL . City Clerk .10 0 RPARK- Western Aerial Surveys, Inc. 374 Poli Street, Ste. 207 Ventura, CA 93001 Attn: Ernest R. Baca December 21, 1988 JN 30627 STEVEN KUENY City Manager CHERYL J. KANE City Attorney PATRICK RICHARDS. A.I.C.P. Director of Community Development R. DENNIS DELZEIT City Engineer JOHN V. GILLESPIE Chief of Police THOMAS P. GENOVESE City Treasurer Subject: Request for Proposal.for Aerial Photography and Mapping Ser Dear Mr. Baca: The City of Moorpark and Caltrans will be cooperating extension of to conduct a conceptual alignment accord nce study witho the e una'erstanding Route 118 Freeway. In Provide digital between t:.e City and Caltrans, the City will topographic maps and aerial photography which meet Caltrans' standards. The City ie this servicenterested in receiving your proposal to proved 2_11 work shall meet Caltrans' mapping standards. At a minimum, the scale shall be 1" =50' and the contour interval shall be 2'. Details shall be discussed Swithore work ice Morii, orori, Caltrans Geometronics Chief at (916) started. The digital maps -must. be structured. to CALTRANs" Intergraph Design File format using CT Cell Library and be compatible with an Intergraph System operating on a VAX 11/785, VMS 4.7, version 8.8.2. SIF tapes will not be acceptable. SIF tapes must be converted to an Intergraph Design File format. The specific requirements for proposal are: 1. Route 118 Freeway Extension: Provide digital topographic mapping along the Route 118 corridor from College View Avenue to Balcom Canyon o osal shall shown on the.attached exhibit. The p - (805) 529 -6864 799 Moorpark Avenue Moorpark, Califomia 93021 Page -2- 2. 3. 4. consider separately, the mapping of a 1,000 ft. and 2,000 ft- corridor width• h proposal sall the ma also consider separately,. PP g of proposedthe Moorpark C ty 1 imits both within and outside Route 23 Extension: Provide digital topographic mapping along the proposed Route 23 corridor. The oarately the three proposal shall consider se_ alternatives (A, B, & C) as shown on the attached exhibit. The proposal shall consider .separately, the mapping of a 1,000 ft. and 2,000 ft. corridor width. Route 118 Tem orary Freeway Connection and Los Angeles Avenue Realianm_ent: Provide digital topographic Mapping along the Route 118 temporary freeway connection to Los Angeles Avenue dnd realigned section of Los Angeles Avenue as shown on the attached exhibit. The proposal shall consider separately, the mapping of a 1,000 ft- and 2,000 ft. corridor width. City -Ride Aerial Photos: Provide two 500 scale City -wide color aerial photos, each encompassing its of Moorpark. Each photo the entire City lim shall be mounted and shall have to imprinted onl, without block. This item includes photos only, topographic information. Alternatives shall include: A) photos with the City limits superimposed and B) photos without the City limits superimposed. The City will provide a Moorpark Incorporation Boundary Map for your use.. 5. 200 Scale Molars: Provide a set of reproducible mylars at 200 scale to cover the entire City limits. Each sheet shall have a title block and shall be a reverse. positive without topographic information. Alternatives shall include: A) mylars with the City limits superimposed and B) mylars without the City limits superimposed. The City will provide a Moorpark Incorporated Boundary Map for your use. A response is requested two weeks from the date of this letter. Please fill out the attached bid schedule and send your proposal to• • City of Moorpark, c/o Willdan Associates, 374 Poli Street, Suite 101, Ventura, CA, 93001, Attn: Jim Biega. Page -3- We look forward to hearing from you soon. I� you have any questions, please contact Jim Biega or Mark Wessel at (805) 653 -6597. very truly Yours► CITY laohn F,! 1pe, P.E. / Assistant City Engineer L JFK:JB:ls cc: Steve Kueny, City Manager Pat Richards, Director of Community Development R. Dennis Delzeit, City Engineer Mark Wessel, City Traffic Engineer Jim . Biega , , Project Engineer Patrick Dobbins, Project Engineer CM0983.LTR V00RPARX AERIAL PEOTOGRAZA" BID SCHEDIILE (Page 1 of of this bid schedule, each of the iteThe(+CitY Section 1 endent bid items. In completing be considered as- indep and 3) steal_ or all of these bid items. reserves the right to select any and/ In completing Section 2 of this bid schedule, consider applicable cost ' ns that may be associated with various combinations of items reductions the cost associated with In completing Section 3 of�this bid schedule licable cost reductions the additional alternatives should consider apP associated wi_h providing services in conjuonc2ion with at least one of the items described in Section 1 and _Sect-- - - - - - - - - - - - - - SECTION 1 ETD ITEMS' 1. Route 118 Freewav Within City Li:its Outside City Limits 2, Route 23 Extension Alternative A Alternative B Alternative C. 3. Route 118 Connection and A rei es Avenue Alternative 1 (1000 ft width) E Alternative 2 (2000 ft- width) Los n a- ive 2 SECT TON 2 - ITEM COMBINATONS' 1 2A and 3 1 2B and 3 1, 2C and 3 1 and 2A 1 and 2B 1 and 2C 1 and 3 Company Name= Alternative 1 (1000 ft width $ Alte_n (2000 ft w'dthl $ HOORPARK AERIAL PHOTOGRAPHY BID SCHEDULE (Page 2 SECTION 2--= ADDITIONAL ALTERNATIVES: Cit -Ride Aerial Photos '(Quantity = 2) 4 . - A) With City Limits Superimposed $ B) Without City Limits Superimposed $ 5. 200 Scale Molars No of Sheets___ A) With City Limits Superimposed - Total Cost $ Without City Limits superimposed-Total Cost $ J ' Company Name: Business Address: Telephone: Name (print) Date: Signature: CM0983.LTR 1 1 � •. 1 I 1 • 1 I -IT I ' t----- - - - - -- ---------I-+------- 1 I t 1 I I I 1 1 1 p_Y' 1 I 1 1• / 1 I 1 1 I 1 1 1 1 �y(•10• 1 N.T.S. ' - -- I I 1 I • .. ! I I - ..r l - t ---------- - - -; -- // '� :,iror�E. , cnEs R 0 U T E 118 F R E E W A Y E X T E N S 10 N I • _'•r 1 ' --------- - - •' ---- •- .... -l- - _!__-- •�.-�:: ------- - - - - -- ----- 1 1 ' 1 wit`1 - - - - - 1 I - - - - - - - - - - - I • -. MOORPf r � ��•' i �� ww :'-1 1 � L 1.1 to...' I ff, A UL 114 ' - ------------ 1 tv --- - - -- -! ■---- - - - - -- 1 t I 1 w w >�• I. -.t 1 1 1 1 I 1 , s• ' � 1 1 1 ; l'ol - �•_ - -i. -- -•- ---- ---I.. 1 LEGEND . uuuuuumuuuuuuuiuummmmumuw ROUTE 23 EXTENSION (ALTERNATIVE A) ultnnnlnlnunnllnm ROUTE 23 EXTENSION (ALTERNATIVE Q) ROUTE 23 EXTENSION (ALTERNATIVE C) ;......�.�.��'►� ROUTE 118 TEMPORARY CONNECTION r,rlr.,.- .r�-.�'�'•� LOS ANGELES AVE REALIGNMENT woomn■■.•••. MOORPARK CITY LIMITS EXHIBIT A Subject: Request for Proposal for Aerial Photography and Mapping Services (Distribution List)'. Western Aerial Surveys, Inc. 374 Poli Street, Ste. 207 Ventura, CA 93001 Attn: Ernest R. Baca Golden Photo's 3461 Penbridge Thousand Oaks, CA 91360 Attn: Terry Gold Wilvert- Percheck & Associates 1485 Callens Road Ventura, CA 93003 Attn: Paul Vara Systems 2530 Calcite Circle Newbury Park, C' 91320 Attn: Tim McGovern Airborne Systems, Inc. 1891 Betmore Lane Anaheim, CA 92805 -6701 Attn: Jack Van Eden Michael Terry Photograpny 914 E. Main Street Santa Paula, CA 93060 ` Atzn: Michael Terry Pacifica Western Aerial •Surveys P.O. Box 1588 Santa Barbara, CA 93102 Att:l: Dan Bcjan