HomeMy WebLinkAboutAGENDA REPORT 1989 1220 CC REG ITEM 08DPAUL W. LAWRASON, Jr.
Mayor
SCOTT MONTGOMERY
Mayor Pro Tern
ELOISE BROWN
Councilmember
CLINT HARPER, Ph.D.
Councilmember
BERNARDO M.PEREZ
Councilmember
LILLIAN KELLERMAN
City Clerk
MOORPARK`
M E M O R A N D U M
ITEM S• Ct
STEVEN KUENY
City Manager
CHERYL J.KANE
City Attorney
PATRICK RICHARDS, A.I.C.P.
Director of
Community Development
R. DENNIS DELZEIT
City Engineer
JOHN V. GILLESPIE
Chief of Police
RICHARD T. HARE
City Treasurer
TO: The Honorable City Council
FROM: Donald P. Reynolds, Jr., Management Analyst c
DATE: December 11, 1989
SUBJECT: Summary of the Office of Traffic and Safety Grant
From April., 1987, to March of 1989, the City has been participating in
the State Department of Transportation Office of Traffic Safety Grant
program. The State objective in offering grant funds to local
government is to assist in mitigating traffic safety problems in the
community. Through the services of the Ventura County Sheriff's
Department, the City was able to exceed the goals originally projected
when the application was submitted to the State in April of 1986, The
following summarizes the City's success, and re -caps the fiscal matters
relating to the Office of Traffic Safety program.
Back — around
Oar► April 14, 1986, the City Manager submitted a proposal to the State
Department of Transportation, requesting grant monies to assist the
City in mitigating growing t:raffir, safety problems. Describing
Moorpark as the fastest growing City iii the County, and as the hub
of east /west travel between Los Angeles and Ventura Coltnties, the
proposal was accepted, and the City was able to initiate the traffic
safety program. The State agreed 'to reimburse the City 1000 of
salaries and vehicle costs from April. 1, 1.987 to May 31, 1.988 for one
full time patrol officer, and 500 of salary from June 1, 1.988 to March
30, 1.989 for the same services, (.10(P-) of vehicle costs were reimbursed
for the entire term of the grant) . Additionally, the State agreed to
reimburse the City for non- e.xpertclable property and other direct
costs related to the program up to $:1,100.
Dismission
799 Moorpark Avenue Moorpark, California 93021 (805) 529 -6864
As reported by Lieutenant Rodriguez, Attachment A, to the State
Office of Traffic Safety, the City's program has been very successful.
The City realized its objectives through the services of Officer
Gentry, working 40 hours per week focussing on various traffic safety
enforcement objectives. These objectives can be summarized as follows:
1) The primary objective was to issue more traffic hazard
violations than was possible prior to the City receiving the
grant- the goal was to cite 50 violations per month, and the
program produced an average of 62.9 violations per month for
8 quarters;
2) The development of a seat belt safety program- City
purchased signs, officers conducted public outreach
programs, and also issued an average of 9.2 violations per
month;
3) An increase in issuing traffic violations from non - program
officers- this statistic increased from 17.3 violations per
month to 20.2 per month;
4) Conducting commercial vehicle inspections in conjunction with
safety hazard violations- Once a month Officer Gentry
accompanied the Highway Patrol in conducting inspections,
and during the last two quarters of the program, averaged
85.5 violations per month, far exceeding the 50 violation per
month objective.
A summary of the fiscal activities can now be presented to the Council,
after receiving confirmation from the State auditor on November 11,
1989, that all expenses incurred meet the program objectives. The
summary below describes the funds which were reimbursed to the
City. The non - expendable property and other direct costs consist of
the purchase of a radar detector device, a portable radio, and the seat
belt signs currently placed at the vehicular entrances to the City.
Contract Services- costs reimbursed to
the City for one full time officer,
(salary, overtime, and mileage) $103,964.01
Non - expendable items, and other
Direct Costs $ 3,270.31
Total Reimbursements $107,234.32
Attachment B summarizes the cost incurred by the City during the
second year of the program when the State reimbursed 50% of the patrol
services. These costs totaled $33,459.25, representing 500 of salaries
and 50% overtime, from April 1988, to March 1989.
In relation to the budget outlined in the contract between the State
and the City, the Ventura County Sheriff's Department spent less
money on enforcement than projected by approximately $11,900, but
spent $134 more than anticipated for equipment and signs. The State
allowed the City to be reimbursed for all expenses despite the slight
over run in equipment costs.
The success of the initial traffic safety enforcement program has
created a good foundation for future efforts. The County Sheriff's
Department has already received appropriations from City Council for
employment of a motorcycle patrol officer to be added to current
traffic safety enforcement efforts. Increased enforcement will improve
upon traffic safety efforts realized during the Office of Traffic
Safety grant program.
Summary
The City's traffic safety program was very successful. The City
exceeded all of the established objectives. All costs incurred by the
program due to the City, will be reimbursed by the State. The grant
significantly aided the City in establishing a traffic safety program,
and plans to continue and improve these efforts are currently being
implemented.
Recommendation
That the City Council receive and file this report.
Attachment A) Lieutenant Rodriguez's Final Report to the State
Department of Transportation
B) Summary of Second Year Expenses, with Support
Documentation Attached
MOORPARK, CALIFORNIA
City Council Meeting
of s 198-.
ACTION:
ATTACH
MOORPARK
POLICE DEPARTMENT
October 13, 1989
JOHN GILLESPIE
SHERIFF /CHIEF OF POLICE
Mr. D. Arnold Trotter
State Office of Traffic Safety
7000 Franklin Blvd., Suite 330
Sacramento, CA 95823
Ref: Project Number PT - 8704
Dear Sir:
Background:
Recalling the City of Moorpark's history outlined in it's original
application for a grant from the Office of Traffic Safety, Moorpark
was described as the fastest growing community in Ventura County.
Upon incorporation in 1983, Moorpark grew from a rural community of
9,500 residents to a rapidly developing community of approximately
28,000 residents. As the result of its proximity to the Los Angeles
basin a major portion of the city's residents are employed out of the
area and commute.
State freeways, 23 and 118, that were completed prior to the city's
incorporation allowed easier commuting to the Los Angeles area and
also served as a catalyst for Moorpark's explosive population growth.
These two state highways have not been rerouted and continue to
dissect the city in east -west, north -south directions.
Unfortunately, this freeway traffic must continue to traverse the
city on local surface streets, both one and two lane roadways.
During the weekly morning and evening commuter hours, the volume of
vehicles increased to such a degree that they excess the capability
of the roadways. Thus, regularly resulting traffic accidents quickly
develop into gridlock on these traffic corridors.
A specific portion of Highway 118 has been the scene of innumerable
commercial truck traffic accidents where trucks lost loads and is
also the location of two of the three traffic fatalities that
occurred in this city during the project period.
LAW ENFORCEMENT
As a newly incorporated municipality, Moorpark chose to contract with
the Ventura County Sheriff's Department for law enforcement
services. The original police services contract consisted of:
2101 E. Olsen Road • Thousand Oaks, CA 91360
(805) 527 -6611
1/2 - Lieutenant
1/2 - Detective
10 - Deputies
Although generalist law enforcement in concept, because of the
impact that vehicle traffic has on the city, patrol personnel have
been significantly impacted by traffic. enforcement
responsibilities. In this regard, the grant officer has been at the
forefront ofthe city's traffic enforcement effo Yts.
Police department staffing has slowly increased and during fiscal
year 1988 -89 consisted of:
1/2 - Lieutenant
1 - Sergeant
1 - Detective
1 - Community Services Officer
11 - Deputies (patrol)
1 - Traffic Officer (grant)
Traffic enforcement will continue to be an area of major focus for
the police department. Eased on traffic flow and population
projections, congestion on the two highways that are routed through
the city is not expected to decrease in the near future. A
proposed freeway connector linking Highways 23 and 118 will take
vehicle traffic off a dangerous stretch of Highway 118, but
completion is not expected for approximately five years.
PROJECT OBJECTIVES
The objectives of a dedicated traffic enforcement unit in the City
of Moorpark were intended to establish the groundwork and
foundation for the establishment of an effective traffic management
program. These. objectives included:
1. To issue SO hazardous violation citations per month.
2. To develop a Seat Pelt Compliance Program through education and
enforcement.
3. To maintain an averag
throughout the grant
officers.
4. To conduct commercial
hazardous violations
vehicles. To issue 10
vehicles.
PROJECT RESULTS
Objective #1:
e of 20 hazardous violations per month
period for the other general city patrol
vehicle inspections in conjunction with
and traffic accidents involving commercial
citations per month to commercial
The grant officer was extremely successful. Although
encumbered by required training and two untimely injuries, the
grant officer averaged 62.9 hazardous violations per month over
the course of the grant period.
Objective #2:
A Seat Belt Compliance Program was initiated through education
and enforcement. Using the media and other information sources
the public was made aware of the need for seat belt
compliance. The grant officer and the Community Services
Officer conducted numerous public information seminars
addressing not only the public at large but also focusing on
the schools and business community. Compliance has been very
effective as evidenced by citations issued. During the first
quarter of the project the monthly average was 14, while 9.3
was the average during the last quarter of the project term.
Objective #3:
C This objective was also successfully met. Base year statistics
showed that patrol officers each wrote an average of 17.3
hazardous citations per month. Over the duration of the grant,
patrol officers increased this monthly average per officer to
20.2.
Objective #4:
The grant officer was very successful in attaining this
objective. As the direct result of the large volume of
commercial vehicles traversing the city, the grant officer has
identified an enforcement area where the police department is
lacking.
The grant officer attempted to work in tandem with the CHP's
commercial vehicle enforcement teams whenever they operated
within the City of Moorpark. This averaged one day per month.
During the last quarter of this project term the grant officer
averaged 82.3 hazardous violations per month.
ANALYSIS
The O.T.S. grant was sought and received to address a tremendous
need, traffic enforcement, and to establish the foundation for an
effective traffic management program. All objectives of the grant
were met.
As the result of grant officers activities and the city's
continuing traffic enforcement needs, the Moorpark City Council
authorized full continued funding for the grant traffic officer.
Additionally, full funding was also authorized for a second
officer, motorcycle traffic officer, to provide traffic
enforcement. The city has also seen the need for an expanded role
in commercial vehicle enforcement. Budget limitations prevent the
police department from dedicating existing staff to commercial
vehicle enforcement however, the problem will be addressed on a
part -time basis.
Respectfully submitted,
JOHN V LLESPIE HERIFF /CHIEF OF POLICE
is and Rodrigue-,Li utenant
Moorpark Police Department
cc: Steven Kueny, City Manager
(pt -8704)
ATTACHMENT B
Summary of Second Year Expenses to City for the
Office of Traffic. Safety Grant
April 1988 to March 1989
Month
Total
Salary
Over
Time
State
Salary
State
O.T.
City
Salary
City
O.T.
April
5,260
55.82
2,630
27.91
2,630
27.91
May
5,450
285.98
2,725
142.99
2,725
142.91
June
5,450
57.20
2,725
28.60
2,725
28.60
July
5,450
0.0
2,725
0.0
2,725
0.0
August
5,450
0.0
2,725
0.0
2,725
0.0
September
5,450
175.42
2,725
87.71
2,725
87.71
October
5,511
133.30
2,755.5
66.65
2,755.5
66.65
November
5,511
101.56
2,755.5
50.78
2,755.5
50.78
December
5,511
380.86
2,755.5
190.43
2,755.5
190.43
January
5,511
63.48
2,755.5
31.74
2,755.5
31.74
February
5,511
25.40
2,755.5
12.70
2,755.5
12.70
March
5,511
63.48
2,755.5
31.74
2,755.5
31.74
TOTALS
65,576
1,342.5
32,788
671.25
32,788
671.25
Total Cost of the Grant for the City: 671.25 + 32,788 = $33,459.25
1
I
OFFICE OF TRAFFIC SAFETY GRANT
FIRST QUARTER WORK SHEET
MTH
SALARY
OT
SUB
ADJ
ADJ.SUB.
VEH.CHG.
MIL.
TOTAL
April
5,260
55.82
5,315.82
50%
2,657.91
180.00
262.17
3,100.08
May
5,450
285.98
5,735.98
50%
2,867.99
180.00
197.37
3,245.36
June
5,450
57.20
5,507.20
50%
2,753.60
180.00
293.49
3,227.09
ro C71 Cq
GRANDTOTAL------------------------------------------ - - - - -- Y '-
f 11_I,- l,t _ _ �_1 I. �. �H' =T ViI LLEI' '_�HEFIFF
MEAfOR ANDUM
TO: DON REYNOLDS, CITY STAFF
FROM: MIKE BROWN, Lieutenant
SJBJECT: OTS COSTS FOR APRIL, MAY. JUNE, 1988
F.1
THE REIMBURSEABLE COSTS FOR THE TRAFFIC OFFICER FOR THIS
QUARTER IS: EQUIP. SALARY
__�_MILEAGET_- ____RENTALT____- OVERTIME -- --- - --
Apr. 971x.27 $262.17 $iuv. - -
May 731x.27= 187.37
$180. 11:15 $5450.
$18U. 2:15 $5450.
Jun. 1087x_27-_ 29349 - - - -- ------
Total_ 2789x.27= $753.03 $540.
15:45 $16,160.
overtime was not computed. only hogiven. sTwerevgranted
The 24-81-per rate gorandApril
Junearate aas25.42uPerhoux, however,
and May
amounts are listed at 100%. The grant is only
The salary 5096 of
reimbursing salar -Y and overtime at 5096. Submit only
these salarY costs.
you have any questions.
Please do not hesitate to contact me if
MOORPARK
POLICE DEPARTMENT
JOHN GILLESPIE
SHERIFF /CHIEF OF POLICE
October 3, 1988
TO: DON REYNOLDS, City Staff
FROM: MIKE BROWN, Lieutenant
SUBJECT: OTS COSTS FOR JULY, AUGUST, SEPTEMBER, 1988
THE REIMBURSEABLE COSTS FOR THE TRAFFIC OFFICER FOR THIS
QUARTER IS:
The current rates for mileage and overtime were used. The
grant reimburses the City at 50% for salary and overtime, which
is illustrated in the above table.
If you have any questions, please contact me.
2201 East Olsen Road • Simi Valley, CA 93065
(805) 527 -6611
EQUIP.
1/2
1/2
MILEAGE
RENTAL
OVERTIME
SALARY
------------------------------------------------------------
July 765x.28
= $214.20
$185.
0
$2725.
Aug. 902x.28
= 252.56
185.
0
2725.
Sept. 842x.28
= 235.76
185.
$87.71
2725.
-----------------
2509x.28
= $702.52
---
$555.
- - - --
$87.71
- - - --
$8175.
The current rates for mileage and overtime were used. The
grant reimburses the City at 50% for salary and overtime, which
is illustrated in the above table.
If you have any questions, please contact me.
2201 East Olsen Road • Simi Valley, CA 93065
(805) 527 -6611
TO:
FROM:
DATE:
SUBJECT:
MOORPARK
POLICE DEPARTMENT
JOHN GILLESPIE
SHERIFF/CHIEF OF POLICE
MEMORANDUM
-1 f
DON REYNOLDS
RICHARD RODRIGUEZ. ,LIEUTENANT
March 20, 1989
OTS COSTS /OCT -DEC, 1988
The quarterly reimburseable costs for the City's Traffic Officer are:
The current rates for mileage and overtime reflect the current rates
applicable. The -OTS Grant reimburses the City at 50% for salary and
overtime, as reflected in the above table.
Please contact_ me if you require additional information.
(MPRKOTS)
2201 East Olsen Road • Simi Valley, CA 93065
(805) 527 -6611
EQUIP.
1/2
1/2
MILEAGE
RENTAL
OVERTIME
SALARY
OCT. 704
x .28 =
$197.12
$185.00
$ 66.65
$2755.50
NOV. 703
x .28 =
196.84
185.00
50.78
2755.50
DEC. 793
x .28 =
196.84
185.00
1.90.43
2755.50
2200
x .28 =
$616.00
$555.00
$307.86
$8266.50
The current rates for mileage and overtime reflect the current rates
applicable. The -OTS Grant reimburses the City at 50% for salary and
overtime, as reflected in the above table.
Please contact_ me if you require additional information.
(MPRKOTS)
2201 East Olsen Road • Simi Valley, CA 93065
(805) 527 -6611
MOORPARK
POLICE DEPARTMENT
JOHN V. GILLESPIE
SHERIFF /CHIEF OF POLICE
M E M O R A N D U M
TO: DON REYNOLDS, A MI IVE ANALYST
FROM: RICHARD RODRIGUEZ,, L TENANT
DATE: AUGUST 15, 1989
SUBJECT: OTS COSTS /JAN -MAR, 1989
The quarterly reimbursable costs for the City's Traffic Officer
were:
The rates for mileage and overtime reflect the current rates
applicable. The OTS Grant reimburses the City at 50% for salary
and overtime, as reflected in the above table.
Please contact me if you require additional information.
OTSCOSTS
2101 E. Olsen Road • Thousand Oaks, CA 91360
(805) 527 -6611
EQUIP.
1/2
1/2
MILEAGE
RENTAL
OVERTIME
SALARY
JAN. 755 x .28
= $211.40
$185.00
$31.74
$2755.50
FEB. 698 x .28
= $195.44
185.00
12.70
2755.50
MAR. 742 x .28
= 207.76
185.00
31.74
2755.50
$614.60
$555.00
$76.18
$8266.50
The rates for mileage and overtime reflect the current rates
applicable. The OTS Grant reimburses the City at 50% for salary
and overtime, as reflected in the above table.
Please contact me if you require additional information.
OTSCOSTS
2101 E. Olsen Road • Thousand Oaks, CA 91360
(805) 527 -6611