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HomeMy WebLinkAboutMIN 2011 0627 PR SPC MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California June 27, 2011 A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was held on June 27, 2011, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER AND OATH OF OFFICE: Vice Chair Pflaumer called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Stephanie Shaw led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Zachary Cook, Thomas Pflaumer, Sandra Thompson, and Julie Weisberger. Chair Patrick Ellis was absent. Staff Present: Assistant City Manager Hugh Riley, Deputy City Manager Deborah Traffenstedt, Recreation Superintendent Stephanie Shaw, and Administrative Assistant Patty Anderson. 4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Commission to pull Item 9.0 from the Consent Calendar for individual consideration upon the request of Commissioners Weisberger and Pflaumer. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Thompson stated that she would like to postpone her oral report on the CPRS Conference she attended in March 2011 until the next meeting. P&R Commission Meeting June 27, 2011 Page 2 Commissioner Cook requested a report be placed on a future agenda to the Commission regarding the City's newly purchased property, which is approximately 80 acres in the Tierra Rejada Valley, to discuss future trail use in this area. Ms. Traffenstedt stated that this would be presented to the City Manager for review and then scheduled for the Commission when there is enough information available for them to review and discuss. Commissioner Thompson stated that she would like to remind everyone of the upcoming July 3rd Event at Arroyo Vista Community Park. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Resolutions Revising the Rules and Regulations Governing City Park Rentals and Adopting Revised Park Rental Fees, Deposits, and Additional Charges. Staff Recommendation: 1. Provide recommendations on proposed changes to the Draft Resolution, Adopting Rules and Regulations Governing City Park Rentals, and Rescinding Resolution No. 2007-2635, including any recommendation for revising Group residency requirements for field rentals; 2. Provide recommendations on proposed Resolution Adopting Revised Park Rental Fees, Deposits, and Additional Charges. • Stephanie Shaw gave an oral report, reviewing with the Commission the proposed changes to the current resolutions. Commissioner Cook inquired as to the small fee listed for picnic table rental and the necessity of this. Ms. Shaw stated that staff has received a number of requests for reserving just one or two picnic tables and not the entire pavilion. Commissioner Weisberger clarified the parking lot rental fee to mean actual rental of the parking lot for an event rather than reserving the lot for a function taking place in the park. Commissioner Weisberger discussed with staff the low fee proposed for the snack bar rental and the proposed lower vendor fees for Moorpark based vendors. She stated that she would recommend that these proposed fees be raised. Ms. Shaw stated that the snack bar is not frequently rented, and when it is, it is typically rented for large tournaments. If it is a Moorpark sports P&R Commission Meeting June 27, 2011 • Page 3 organization, the City would like to offer a lower fee for them to use the snack bar and charge a higher fee for outside City organizations. Ms. Shaw stated that this also applies for the proposed vendor fees. Once again, the recommendation is for lower City based vendors and higher fees for non-City vendors. Commissioner Weisberger inquired as to deposits required for parties up to 50 people. Ms. Shaw stated that there is a deposit required for all pavilion rentals, which will remain in place with proposed changes. The field rental does not require a deposit if it does not exceed 50 people. Commissioner Weisberger stated that she would recommend that it be mandatory to pay the fee for additional staff for parties 200+, with a minimum of two hours rental time. The Commission and staff discussed the responsibility of cleanup of trash and restrooms when there is a large tournament rental. Commissioner Pflaumer inquired as to what regulations are required of the inflatable attraction companies hired for park rentals. Ms. Shaw stated that all bounce companies used must be authorized by the City and they do have strict regulations they must abide by. In addition, the City requires a deposit from the company. MOTION: Commissioner Cook moved and Commissioner Weisberger seconded a motion to approve staffs recommended changes and additions for Council consideration. The motion was carried by unanimous voice vote. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of March 26, 2011. Staff Recommendation: Approve as presented. B. Approval of Minutes for the Joint Meeting of the City Council and Parks and Recreation Commission Meeting of March 29, 2011. Staff Recommendation: Approve as presented. C. Parks Quarterly Report. Staff Recommendation: Receive and file report. D. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. P&R Commission Meeting June 27, 2011 Page 4 Item 9.0 was pulled for discussion: Commissioner Pflaumer wanted to take this opportunity to acknowledge the two Eagle Scouts, Jacob Wadman and Darren Hansen, as well as the Moorpark Helping Hands volunteers for all the time and effort they have given to the City in completing their recent park projects. Commissioner Pflaumer inquired as to what areas at AVCP will be scheduled for the aerification. Ms. Shaw stated that it will be the 44 acres at the east end of the park. Commissioner Thompson wanted to acknowledge AYSO for contributing the funds to provide this service. MOTION: Commissioner Thompson moved and Commissioner Cook seconded a motion to approve the Consent Calendar as presented. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 7:05 p.m. A" ; :• D: moo 411111r1 otits Patric Ilis, hair Respectfully submitted: Patty Anderson, Administrative Assistant