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HomeMy WebLinkAboutMIN 2011 1107 PR REG ti MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California November 7, 2011 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on November 7, 2011, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, Califomia. 1. CALL TO ORDER: Chair Ellis called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Hugh Riley led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Zachary Cook, Thomas Pflaumer, Sandra Thompson, Julie Weisberger, and Chair Patrick Ellis. Staff Present: Assistant City Manager Hugh Riley, Parks and Landscape Manager Jeremy Laurentowski, Recreation Superintendent Stephanie Shaw, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: There was one public comment: Mr. Daniel Cronk spoke on behalf of the non- profit organization, Express Soccer Club. He wanted to remind staff that when the sports organization agreements are being revised for renewal, if fees are raised, the extra expense will have to be passed onto the participants. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Pflaumer wanted to remind the public that the new winter Recreation Brochure and City Newsletter was mailed to homes last week. He also wanted to commend staff on the military banners recently installed on City light poles. Mr. Riley stated that American Legion 502 is the sponsor for this program, but the City provided funding and assistance with the installation. To date, 50 banners have been installed at a cost to the City of approximately $50 P&R Commission Meeting November 7, 2011 Page 2 each. Questions about the banner program should be referred to the American Legion directly. Commissioner Thompson stated that she would like to give an oral report at the next Commission meeting on the CPRS Conference she attended earlier this year. Commissioner Weisberger encouraged the public to go see the High Street Arts Center's musical, "Little Shop of Horrors." Chair Ellis also stated that he recommends this musical. Commissioner Cook stated that he would like to take this time to commend staff on the successful events and programs the City has sponsored so far this year. Chair Ellis requested the following items for future meetings: initiating a kick ball league, finding ways for the Parks and Recreation Commission to assist the Teen Council in promoting teen events, discussing the placement of a BMX track at Arroyo Vista Community Park, and integrating a therapeutic recreation class into the City's programs. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Recreation and Active Adult Programs and Services . Cost Recovery Policy. Staff Recommendation: Approve the cost recovery policy for consideration by the City Council. Stephanie Shaw gave an overview of the proposed cost recovery policy. Commissioner Cook inquired as to what the main concern is at this time to warrant this proposed policy. Ms. Shaw stated that there is a need to establish a policy since there currently is nothing in place to determine what costs the City should try to recover for each event, program, and class. Staff discussed with the Commission the different recovery levels, the direct costs, indirect costs, and net revenue. Commissioner Thompson inquired as to if an event or program did not meet the goal established, would it be canceled? Ms. Shaw stated not necessarily. The event would be evaluated and modified to help meet the intended goal. P&R Commission Meeting November 7, 2011 Page 3 Commissioner Weisberger asked that before an event or program is discontinued, could it to be brought to the attention of the Parks and Recreation Commission for their input or ideas for modification. MOTION: Commissioner Weisberger moved and Commissioner Thompson seconded a motion to approve the Cost Recovery Policy for consideration by the City Council. The motion was carried by unanimous voice vote. B. Consider Sports Fields Rental Policy. Staff Recommendation: Approve the Sports Fields Rental Policy for consideration by the City Council. Stephanie Shaw gave a brief summary of staff's report, reviewing the main points of the proposed policy for renting sports fields. The Commission discussed with staff what constitutes .a business rental as opposed to recreational purposes, different events at specific parks, and turf maintenance schedules. Commissioner Cook requested a field maintenance schedule be provided to the sports organizations and made available to the public once staff has established one. MOTION: Commissioner Thompson moved and Commissioner Pflaumer seconded a motion to approve the Sports Field Rental Policy for consideration by the City Council. The motion was carried 4-1, with Commissioner Cook dissenting. C. Update on Adopted Revised Rules and Regulations for City Park Rentals and Adopted Revised Park Rental Fees, Deposits, and Additional Changes. Staff Recommendation: Staff will give an oral report. Stephanie Shaw gave an oral report, informing the Commission that the City Council had approved staff's and the Commission's revised rules and fees for park rentals. 9. CONSENT CALENDAR: A. Approval of Minutes for Parks and Recreation Commission Special meeting of June 27, 2011. Staff Recommendation: Approve as presented. B. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. P&R Commission Meeting November 7, 2011 Page 4 C. July 3'd Fireworks Extravaganza Event Report. Staff Recommendation: Receive and file report. D. Arts Festival Event Report. Staff Recommendation: Receive and file report. E. Talent Show Event Report. Staff Recommendation: Receive and file report. F. Parks Quarterly Report. Staff Recommendation: Receive and file report. The following Items were pulled for discussion. 9.B Chair Ellis had requested this item be pulled so he could comment on how well the recreation programs and classes did during the last quarter, and he wanted to take this opportunity to commend staff on their hard work. 9.0 Commissioner Weisberger had requested this item be pulled so staff could verbally review the event with the Commission. 9.F Commissioner Cook had requested this item be pulled to discuss turf maintenance and schedules, but his questions had been answered previously when discussing Item 8.B. Commissioner Weisberger stated that at this time she would like to thank staff for beginning the project of installing recycling containers at the parks. MOTION: Commissioner Pflaumer moved and Commissioner Weisberger seconded a motion to receive the Consent Calendar. The motion was carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 7:10 p.m. 04 , 410 rilk 0107 old' APO Re ctfully submitted Patrick His, Chair Patty An arson, Administrative Assistant