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HomeMy WebLinkAboutMIN 2012 0402 PR REG II MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California April 2, 2012 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on April 2, 2012, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Vice Chair Pflaumer called the meeting to order at 6:30 p.m. 2. PLEDGE OF ALLEGIANCE: Michele Willer-Allred led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Zachary Cook, Thomas Pflaumer, Sandra Thompson, and Julie Weisberger. Chair Patrick Ellis submitted his resignation on March 29, 2012. Staff Present: Assistant City Manager Hugh Riley, Parks and Landscape Manager Jeremy Lau rentowski, Landscape/Parks Superintendent Allen Walter, Recreation Superintendent Stephanie Shaw, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. Commissioner Weisberger moved and Commissioner Thompson seconded that Commissioner Pflaumer serve as Chair for one annual term. The motion was carried by unanimous voice vote. Commissioner Thompson moved and Chair Pflaumer seconded that Commissioner Cook serve as Vice Chair for one annual term. The motion was carried by unanimous voice vote. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Commission to pull Items 9.A, 9.B, and 9.0 from the Consent Calendar for individual consideration, upon the request of Commissioner Cook. II P&R Commission Meeting April 2, 2012 Page 2 CONSENSUS: It was the consensus of the Commission to hear the Consent Calendar prior to Item 8.A on the agenda, upon the request of Commissioner Cook. 9. CONSENT CALENDAR: A. Approval of Minutes for Parks and Recreation Commission Special Meeting of February 13, 2012. Staff Recommendation: Approve as presented. Commissioner Cook stated that he would like to correct the meeting minutes from February 13, 2012, to reflect that he was not in favor of raising field usage fees to the non-profit Moorpark Sports organizations at this time. He had requested a financial summary for review before discussing this issue any further. In addition, he would like to discuss other alternatives rather than raising fees. B. Winter Camp Event Summary. Staff Recommendation: Receive and file report. Commissioner Cook discussed participation feedback on this event with staff. C. 2011 Visits from Santa Program Summary. Staff Recommendation: Receive and file report. Commissioner Cook inquired of staff if perhaps the fee increase for this event may have affected the participation decrease. Staff stated that the cost increase was necessary to cover costs for this event, and an increase in participation is anticipated for 2012. D. 2011 Breakfast with Santa Event Summary. Staff Recommendation: Receive and file report. MOTION: Commissioner Weisberger moved and Commissioner Cook seconded a motion to approve the Consent Calendar. The motion was carried by unanimous voice vote. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: Commissioner Weisberger announced the upcoming production of Harvey at the High Street Arts Center. P&R Commission Meeting April 2, 2012 Page 3 Commissioner Thompson announced the success of the recent annual Moorpark Has Talent Show. Commissioner Thompson requested as a future agenda item the discussion of the feasibility of a Community Garden. Commissioner Cook felt it was important to point out that there was a recent accident in the City's Skate Park due to bikes being present. This was an issue discussed at the February 13, 2012, Commission meeting. Chair Pflaumer thanked Patrick Ellis for serving on the Parks and Recreation Commission and wished him luck with his new endeavors. Chair Pflaumer gave a brief oral report on his recent attendance to the CPRS Conference in March. Chair Pflaumer announced the upcoming Joint City Council and Parks and Recreation Meeting on April 11. 8. PRESENTATION/ACTION/DISCUSSION: A. Consider Youth Sports Organization use Agreement Policy and Fees for Use. Staff Recommendation: 1) Approve staff recommendation for a Youth Sports Organization Use Agreement Policy; and 2) Approve staff recommendation for a fee schedule for use of City facilities under a Youth Sports Organization use Agreement. Stephanie Shaw and Jeremy Laurentowski both gave staff reports. Ms. Shaw reviewed the proposed policies and fees, and Mr. Laurentowski reviewed the maintenance and financial status of the parks. At this point in the meeting Commissioner Cook stated that he wanted it noted that he is not in favor of the proposed fee increase, due to his concern of it affecting participation. There were six speakers. Daniel Cronk, 13445 Laurelhurst Road, with the Moorpark Soccer Club, spoke in opposition of the different categories and fees for different leagues. Michael Scanlon, 4422 Terreacemeadow Court, with Moorpark Soccer Club, spoke in opposition to a fee increase, as well as different categories and fees for different leagues. P&R Commission Meeting April 2, 2012 Page 4 Joseph Johns, 3934 Timberridge Road, with Moorpark Soccer Club, spoke in opposition to a fee increase, as well as different categories and fees for different leagues. Lisa Houston, Moorpark resident, spoke in opposition of the different categories and fees for different leagues. Robert Babcock, 4256 Hilburn Court, was not representing any one particular sports organization. He stated that he supports all Moorpark sports organizations and opposes any proposed fees. Bill Gratke, 4618 Big Country Court, with Moorpark AYSO, stated that AYSO currently makes donations to the City to assist with maintaining fields. He stated that he is concerned about the proposed fees affecting AYSO participation, because this will result in registration fees increasing. Commissioner Cook disclosed that he had had a phone conversation with Bill Gratke following the February 13, 2012, meeting. The Commission and staff then discussed different issues regarding this item, such as alternatives to raising fees, including the sports organizations cutting back if possible; which organizations and levels, if any, would be inclusive or restrictive; the consequences if fees are not raised; adjusting the phase-in fee schedule or a applying a cap; and how long the sports agreements' terms should be. It was suggested that the Commission recommend to Council that the issue of parks maintenance finances be directed to the Finance, Administrative, and Public Safety (FAPS) Committee for review and discussion. Following discussion, the Commission made the following recommendations: 1. To eliminate the terms inclusive/recreational use and restricted/club use and to charge all Moorpark non-profit sports organizations the same fee. 2. Extend the maximum use allowance from 20 weeks to 24 weeks. 3. To adjust the phase-in of the fee schedule, starting the first year at $3.25, which is a 33% increase, the second year adjusting the fee by 50%, bringing the hourly rate to $4.88, and then the third year, P&R Commission Meeting April 2, 2012 Page 5 implementing a 75% increase, bringing the hourly rate to $7.31. At this time the Commission would like to recommend this item be brought back to them for review. 4. Eliminating the additional use fee for non-resident use, charging only the regular use fees. The Commission held a voice vote approving staff recommendation with the above stated changes for consideration by the City Council. The motion was carried by 3-1, with Commissioner Cook being the dissenting vote. 10. ADJOURNMENT: The meeting was adjourned at 9:15 p.m. AT ED: 7 Respectfully submitted (r% homas Pflaumer, Pr air 4114 /' Patty A'derson, Administrative Assistant