HomeMy WebLinkAboutAG RPTS 2011 0503 AC SPC OPP pP� �O
P �?
7F 9\
S°
`9099TE0 •�y
MOORPARK ARTS COMMISSION
SPECIAL MEETING AGENDA
MAY 3, 2011
6:00 P.M.
Moorpark Community Center
Development Services Conference Room 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL PRESENTATIONS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. DISCUSSION/ACTION ITEMS:
A. Consider Applications for Public Art at the Ruben Castro Human Services
Center. Staff Recommendation: Receive materials for review and discuss
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall
public counter located at 799 Moorpark Avenue during regular business hours
Any member of the public may address the Commission during the Public Comment portion of the agenda. Speaker Cards must be received by the
Recording Secretary poor to the Public Comments portion of the meeting. Speakers will be heard in the order that their Speaker Cards are received A
limitation of three (3) minutes shall be imposed upon each speaker Copies of the reports or other written documentation relating to each item of
business on the Agenda are on fife with the Assistant City Manager's Office and are available for public review Any questions concerning any Agenda
item may be directed to the Assistant City Managers Office.799 Moorpark Avenue,Moorpark,CA 93021 (305)5175243
In compliance with the Americans with Disabilities Act. if you need special assistance to review an agenda or participate in this meeting,Including
auxiliary aids or services, please contact the Assistant Cry Manager's Office at(805)517.6243.Upon request,the agenda can be made available in
appropriate alternative formats to persons with a disability Any request for disability-related modification or accommodation should be made at leas)40
hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting
(28 CFR 35 102.35 104,AAA Title II)
Moorpark Arts Commission Special Meeting Agenda
May 3, 2011
Page 2
details of the selection process. Review applications and provide
suggestions regarding appointment of artist.
8. CONSENT CALENDAR: None
9. FUTURE AGENDA ITEMS AND REPORTS ON CONFERENCES/MEETINGS
ATTENDED BY COMMISSIONERS:
10. ADJOURNMENT:
MOORPARK ARTS COMMISSION
AGENDA REPORT
To: The Moorpark Arts Commission
From: Hugh Riley, Assistant City Manager
Date: April 26, 2011 (Special Meeting of ay 3, 2011)
Subject: Consider Applications for Public Art Work at the Ruben Castro
Human Services Center
BACKGROUND
On February 15, the Commission reviewed and discussed the proposed Request for
Qualifications (RFQ) for Public Art Work at the Ruben Castro Human Services Center.
On March 2, the City Council approved the RFQ and authorized the proposal review
process as contained in the Council Agenda Report.
The overall design principles for the artwork, as recommended by the Arts Commission
and approved by the City Council are:
• The theme "Family" is desirable, but the art is not limited to this concept.
• The art style is not limited or designated and may be historical, traditional or
contemporary.
• The art may be of mediums including but not limited to metals, concrete, rock or
paint.
• While the Human Services Center is named after the individual Ruben Castro,
the art should not be an individual likeness of him.
• No water feature will be considered.
The facility site plan was included with the RFQ along with several pictorial views of the
buildings. While an ideal site for the artwork is the circular courtyard opening to the
southeast, other options for artwork sites include the corridor between Buildings A and
B and the northwest and north-east corners of the building site.
The proposed timeline for the selection process is as follows:
March 7, 2011 RFQ released
April 22, 2011 Application deadline
April — May 2011 Short-listing and final selection of one artist
July 2011 Agreement execution
August— September 2011 Design concept
October 2011 - January 2012 Fabrication and installation phases (may be
extended as approved)
January 2012 Completion (to be unveiled at the Building's
Grand Opening)
1
Arts Commission
May 3, 2011
Page2
DISCUSSION
Staff received and processed a total of forty-six (46) responses to the RFQ of which six
were considered non-responsive as the applicants did not comply with the RFQ
submittal requirements. The remaining submittals including CD's with digital images
have been numbered in the order received and bound in a three-ring binder to facilitate
review by the Commission members.
Staff suggests that each commissioner review the submittals at home or arrange time at
City Offices to review the material. Each commissioner may identify by number, six to
ten artists that they wish to recommend for the "Short List" Commissioners should then
provide their completed "Short List Ballot" to staff by Friday, May 15, 2011. A decision
on the final "Short List" can then be made at the Commission's regular meeting of May
17, 2011. When the "Short List" is finalized the artists making the list can be invited to
submit actual ideas for the proposed art work for consideration by the Commission at a
special meeting to be announced. The Commission may wish to modify the timing and
requirements for this phase of the selection process in the event there is a request for a
financial stipend to the submitting artists.
Staff recommends that at least three artists be identified as finalists with the winning
artist recommended to the City Council for final approval in June or July. The materials
submitted will be provided to the commission at the meeting on May 3 or commissioners
may pick them up at City Offices after Friday, April 29.
STAFF RECOMMENDATION
Receive materials for review and discuss details of selection process.
ATTACHMENTS:
1. Request for Qualifications
2. Short List of Artists Ballot
3. Submitted Materials (will be distributed at the meeting)
2