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HomeMy WebLinkAboutAG RPTS 2011 0517 AC REG 1*1 o o s Siam MOORPARK ARTS COMMISSION REGULAR MEETING AGENDA MAY 17, 2011 6:00 P.M. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: • 3. ROLL CALL: 4. SPECIAL PRESENTATIONS: 5. PUBLIC COMMENT: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 7. DISCUSSION/ACTION ITEMS: A. 2011 Moorpark Arts Festival Recap. (Oral Report) B. Arts Commission Booth Application —3rd of July Event. (Oral Report) C. Consider Applications for Public Artwork at the Ruben Castro Human Services Center. Staff Recommendation: Receive Report and Discuss Results of Short List Ballots. All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Nall public counter located at 799 Moorpark Avenue during regular business hours. Any member of the public may address the Commission during the Public Comment portion of the agenda.Speaker Cards must be received by the Recording Secretary prior to the Public Comments portion of the meeting. Speakers will he heard in the order that their Speaker Cards are received.A limitation of three (3) minutes shall be imposed upon each speaker. Copies of the reports or other written documentation relating to each item of business on the Agenda are on file with the Assistant City Managers Office and are available for public review.Any questions concerning any Agenda item may be directed to the Assistant City Managers Office,799 Moorpark Avenue,Moorpark,CA 93021 (805)S17-6243. In compliance with the Americans with Ulsabil8ies Act,if you need special assistance to review an agenda or participate in this meeting,including auxiliary aids or services, please contact the Assistant City Managers Office at(805)517-6243.Upon request,the agenda can be made available in appropriate alternative formats to persons with a disabiley.Any request for disability-related modification or accommodation should be made at least 45 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.10235.104',AOA Title II). Moorpark Arts Commission Regular Meeting Agenda May 17, 2011 Page 2 8. CONSENT CALENDAR: A. Approval of Minutes for the Regular Arts Commission Meeting of February 15, 2011. Staff Recommendation: Approve as presented. 9. FUTURE AGENDA ITEMS AND REPORTS ON CONFERENCES/MEETINGS ATTENDED BY COMMISSIONERS: 10. ADJOURNMENT: • ITEM 7.A. 2011 Moorpark Arts Festival Recap. Staff Oral Report Verbal Presentation No Staff Report 001 1 ITEM 7.B. Arts Commission Booth Application —3rd of July Event. Staff Oral Report Verbal Presentation No Staff Report 001 2 ITEM 7.C. MOORPARK ARTS COMMISSION AGENDA REPORT To: Moorpark Arts Commission From: Hugh Riley, Assistant City Manager Date: May 13, 2011 (Regular Meeting of May 17, 2011) Subject: Consider Applications for Public Art Work at the Ruben Castro Human Services Center BACKGROUND On February 15, the Commission reviewed and discussed the proposed Request for Qualifications (RFQ) for Public Art Work at the Ruben Castro Human Services Center. On March 2, the City Council approved the RFQ and authorized the proposal review process as contained in the Council Agenda Report. At a special meeting on May 3, 2011, staff distributed copies of the applications to each commissioner for review in order to establish a Short List of approximately 6 to 10 artists to be invited for a subsequent review. The overall design principles for the art work, as recommended by the Arts Commission and approved by the City Council are: • The theme "Family" is desirable, but the art is not limited to this concept. • The art style is not limited or designated and may be historical, traditional or contemporary. • The art may be of mediums including but not limited to metals, concrete, rock or paint. • While the Human Services Center is named after the individual Ruben Castro, the art should not be an individual likeness of him. • No water feature will be considered. The facility site plan was included with the RFQ along with several pictorial views of the buildings. While an ideal site for the artwork is the circular courtyard opening to the southeast, other options for artwork sites include the corridor between Buildings A and B and the northwest and north-east corners of the building site. 3 Moorpark Arts Commission May 17, 2011 Page 2 The proposed timeline for the selection process is as follows: March 7, 2011 RFQ released April 22, 2011 Application deadline April — May 2011 Short-listing and final selection of one artist July 2011 Agreement execution August— September 2011 Design concept October 2011 - January 2012 Fabrication and installation phases (may be extended as approved) January 2012 Completion (to be unveiled at the building's Grand Opening) DISCUSSION Staff received and processed a total of forty-six (46) responses to the RFQ of which six (6) were considered non-responsive as the applicants did not comply with the RFQ submittal requirements. The remaining submittals including CD's with digital images were numbered in the order received and bound in a three-ring binder to facilitate review by the Commission members. Each commissioner was to review the submittals at home or arrange time at City offices to review the material. Each commissioner would then identify by number, six to ten artists that they wish to recommend for the Short List. Commissioners would then provide their completed Short List Ballot to staff by Friday, May 13, 2011. A decision for the final Short List will be made at tonight's meeting. When the Short List is finalized the artists making the list can be invited to submit actual ideas for the proposed art work for consideration by the Commission at a special meeting to be announced. The Commission may wish to modify the timing and requirements for this phase of the selection process in the event there is a request for a financial stipend to the submitting artists. STAFF RECOMMENDATION Review commission ballots and finalize the Short List of artists to be invited to submit proposals for the art work for further consideration. Direct staff as to scheduling this review. ATTACHMENTS: 1. Compilation of Commissioner's Ballots NOTE: If the compilation is not available for distribution, staff will distribute at the meeting) 4 ITEM 8.A. MINUTES OF THE ARTS COMMISSION Moorpark, California February 15, 2011 A Regular Meeting of the Moorpark Arts Commission of the City of Moorpark was held on February 15, 2011, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: 6:03 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Molloy led the Pledge of Allegiance. 3. OATH OF OFFICE AND ROLL CALL: City Clerk Maureen Benson administered the Oath of Office to the newly appointed Commissioners. Present: Commissioner Amador, Commissioner Blaugrund, Commissioner Hamous, Commissioner Molloy and Commissioner Schwabauer. Staff Present: Hugh R. Riley, Assistant City Manager 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A paper ballot vote was held since there were two nominations for Chair. Commissioner Jean Amador was selected as Chair as a result of the vote. Commissioner Wendy Molloy was selected as Vice Chair. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: Molloy wanted to discuss planning a booth at the 3rd of July event this year. 7. DISCUSSION/ACTION ITEMS: A. 2011 Moorpark Arts Festival Update. Mr. Riley reported on the Arts Festival preparations. Commissioners Molloy and Schwabauer will volunteer as jury for visual arts. Mr. Riley also mentioned that judges are needed for the talent show. Schwabauer said she would like to see more events at the Arts Festival. 5 Minutes of Moorpark Arts Commission Meeting February 15, 2011 Page 2 B. Public Art Survey Report. (Oral Report) Inventory of existing public art and where art could be added within the City, as well as the visual presentation provided by Amador at the last meeting were discussed. Hamous and Molloy requested that the survey be brought before the Commission at a future meeting as an agenda item. C. Draft RFQ — Public Art — Ruben Castro Human Services Center. (Oral Report) Hamous opened discussion regarding the Public Art RFQ. Schwabauer was impressed with the complete way the RFQ was done and appreciated the work that was put into it. Mr. Riley stressed that the City will maintain the right to control public art. Amador pointed out the project description and asked for approval on the language. Commissioner Blaugrund liked the approach of letting the artist comment on where art should go, rather than dictating that to him/her. Hamous asked if Amador had been hired by the City as a consultant. Amador replied no. She helped with the RFQ to help move the project along. Hamous offered to post Art in Public Places RFQ at the university for artists there to see. 8. CONSENT CALENDAR: A. Approval of Minutes for the Arts Commission Meeting of November 16, 2010. Staff Recommendation: Approve as presented. CONCENSUS: Approved as presented. 9. FUTURE AGENDA ITEMS AND REPORTS ON CONFERENCES/MEETINGS ATTENDED BY COMMISSIONERS: Molloy requested that the Arts Commission booth at this year's 3`d of July event be added as an agenda item for the next meeting. Schwabauer has enjoyed visiting several arts events in which young people are in involved due to various grants that are making the arts more wide spread. Mr. Riley told the Commissioners that "Hairspray" and "The Music Man" are being discussed for next season at the High Street Arts Center. Audiences have been increasing since last season, and expenses are 6 Minutes of Moorpark Arts Commission Meeting February 15, 2011 Page 3 down. The Arts Foundation has donated almost $10,000.00 in scholarships and equipment to the theater. 10. ADJOURNMENT: 7:01 p.m. Jean Amador, Chair Hugh R. Riley, Assistant City Manager 7