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HomeMy WebLinkAboutMIN 2011 0125 PC REG MINUTES OF THE PLANNING COMMISSION Moorpark, California January 25, 2011 A Regular Meeting of the Planning Commission of the City of Moorpark was held on January 25, 2011, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: David Bobardt, Community Development Director called the meeting to order at 7:02 p.m. 2. PLEDGE OF ALLEGIANCE: Cub Scout Pack 3601 led the Pledge of Allegiance. 3. OATH OF OFFICE: A. City Clerk Administers Oath of Office to the Planning Commission (Staff: Maureen Benson) City Clerk, Maureen Benson, administered the oath of office to Planning Commissioners Mark Di Cecco, Diana Gould, Daniel Groff, Bruce Hamous, and Kipp Landis. Staff attending the meeting included David Bobardt, Community Development Director; Joseph Vacca, Principal Planner; and Joyce Figueroa, Administrative Assistant. 4. PROCLAMATIONS, COMMENDATIONS AND SPECIAL PRESENTATIONS: A. Consider Selection of Chair and Vice Chair Mark Di Cecco Diana Gould Daniel Groff Bruce A. Hamous Kipp Landis Staff Recommendation: 1) Open the floor to nominations for a Chair; 2) Once sufficient nominations have been made, close the nominations and vote; 3) Open the floor for nominations for a Vice Chair; and 4) Once sufficient nominations have been made, close the nominations and vote. (Staff: David Bobardt) Minutes of the Planning Commission Moorpark, California Page 2 January 25, 2011 MOTION: Commissioner Di Cecco moved and Commissioner Hamous seconded a motion to nominate Commissioner Landis as Chair. The motion carried by unanimous voice vote. MOTION: Commissioner Groff moved and Commissioner Hamous seconded a motion to nominate Commissioner Di Cecco as Vice Chair. The motion carried by unanimous voice vote. At this point in the meeting the Commission recessed to allow the Chair and Vice Chair to be seated. The time was 7:08 p.m. The Planning Commission meeting reconvened at 7:09 p.m. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY THE COMMISSION: (Future agenda items are tentative and are subject to rescheduling.) A. Planners Institute: March 9 — 11, Pasadena, CA B. Future Agenda Items CUP 2003-05 National Ready Mixed (Continued from August 25, 2009 to a date uncertain) ii. CUP 2010-03 Wireless Facility iii. IPD 2009-01 — Moorpark West Studios iv. Housing Element Update v. ZOA 2010-03 Emergency Shelters etc. Mr. Bobardt announced the mandatory Ethics Training for the Planning Commission, will be on Wednesday, February 23, 2011, and the Planners Institute on March 9 — 11, 2011. Mr. Bobardt briefly discussed future agenda items. Minutes of the Planning Commission Moorpark, California Page 3 January 25, 2011 8. PUBLIC HEARINGS: (next Resolution No. PC-2010-561) A. Conditional Use Permit No. 2010-04, a Request to Allow the Continued Operation of a Two-Story 5,022 Square-Foot Sanctuary and Office for Lighthouse Church, at 4823 Mira Sol Drive, and Construction of a Two- Story 5,417 Square-Foot Preschool on the Adjacent Lot, at 4825 Mira Sol Drive, on the Application of Randy Sugarman. Staff Recommendation: 1) Open the public hearing, accept public testimony and close the public hearing; 2) Adopt Resolution No. PC-2011- approving Conditional Use Permit No. 2010-04. (Staff: Joseph Vacca) Commissioner Groff recused himself to avoid a potential conflict of interest and stepped down from the dais. The time was 7:11 p.m. Mr. Vacca gave the staff report. At this point, Mr. Bobardt explained the public hearing review process. The following issues were discussed by the Commission and staff: 1) The existing Conditional Use Permit from 1970 for the existing church; 2) Environmental Health will determine if the church needs commercial refuse facilities; 3) existing maintenance agreement; 4) calculations of daily trips each house and the church generate on Mira Sol and will generate with the addition of a preschool facility; 5) Land Use Compatibility; 6) will the State of California be able to override the determination of the maximum number of children allowed in a classroom; 7) height of block walls on western and southern property lines; and 8) status of Lot Line Adjustment processing. The Commission commended staff on putting the report together for such a complex project. Chair Landis opened the public hearing. Dan Allred, Youth Pastor, Grace Harvest Church, spoke in favor of the project and desire to serve the community with a preschool. Reverend Randy Sugarman, Grace Harvest Church, spoke in favor of the project and that the preschool would be a vital part of the community. Pastor Duncan Filmer, Grace Harvest Church, spoke in favor of the project and responsibility to train and equip young people. Minutes of the Planning Commission Moorpark, California Page 4 January 25, 2011 The following Mira Sol Drive residents spoke in opposition to the proposal, citing: 1) increased traffic and noise; 2) the street does not have a turn- around; 3) access in and out of the street and onto Los Angeles Avenue; 4) Fire Department proposal that residents will not be able to park within the access easement near the front of their residence and only on their driveways; 5) maintenance of the street would result in additional costs for the homeowners to maintain the street; 6) the proposal would change feeling of private quaint street; 7) the street is non-standard width; and 8) quality of life issues. Bobbi McQueen Linda Plaks Harvey Plaks Joe Levy Jennifer Schwabauer Gary Cafaro Antonio Miranda Dirk Minzer James Tedder Rigoberto Barrera The following residents living adjacent to the site spoke in opposition to the proposal, citing: 1) noise; 2) home values being reduced; 3) safety of the children and staff at preschool, in light of the fact that it is a narrow street with only one entrance, if the entrance is blocked the children are stuck there. Greg Hansen Richard Tate Carl Reed, a Camarillo resident representing a Mira Sol Drive resident, spoke in opposition of the project and concerns about the road being blacktopped with two inches of asphalt to smooth out the road, and what will happen to the transition of the driveways of the homeowners. Robert Owens, City resident, spoke in favor of the project and that the preschool will provide a service to the community of Moorpark. Jeremiah Sugarman, Architect, Sugarman Design Group, discussed the project and replied to the Commission regarding: 1) additional fencing being proposed between the church and the neighbors adjacent to the church; 2) storage area on second floor and what will be stored; 3) distance between the parsons house and pre-school; 4) process of dropping off and picking up students, including where parents will park; 5) wheel-chair accessibility and disabled parking stall access; 6) how the fire Minutes of the Planning Commission Moorpark, California Page 5 January 25, 2011 department turn around will be met; 7) back door accesses; 8) play area for children; and 9) landscape coverage percentage to the overall total site. Pastor Sugarman responded to concerns expressed by citizens comments; 1) he is trying to work on and address the safety issues regarding the road; 2) the hours children attend the preschool will stagger throughout the day when they are dropped off and picked up from the preschool; and 3) the storage area on the second floor will be used to store chairs, tables, and desks. A discussion followed among Commissioners and Mr. Sugarman regarding: 1) if the church has an Home Owners Association (HOA) that controls their particular subdivision; 2) if the applicant was able to meet with most of the homeowners during the meetings that were held; 3) what events are held during the week and if the small prayer groups are in session at the same time as the daycare; 4) Condition 22; requiring the submittal of a master plan of activities, services and sanctuary assembly/purposes; 5) the amount of property line along the road, how is the church going to address the road maintenance; and 6) is the church paying their fair share of road maintenance and how is it going to change with the intended use. In response to Chair Landis, Mr. Bobardt summarized 20 Written Statement Cards, 13 in favor of the project, 3 in opposition of the project, 1 neutral, 1 neither neutral or in opposition, and 2 e-mails in favor of the project. Chair Landis closed the Public Hearing. AT THIS POINT in the meeting, a recess was declared. The time was 9:08 p.m. The Planning Commission meeting reconvened at 9:19 p.m. The following issues were discussed by the Commission and staff: 1) has there been any traffic studies for the westbound traffic on highway 118 turning onto Mira Sol Drive; 2) have safety issues been discussed with Moorpark Police Department; 3) Condition 38 (stamp page 25) regarding parking prohibited; 4) if the Conditional Use Permit is denied, will we continue with the existing CUP (religious worship); 5) what uses are allowed under the current CUP and is this use that the applicant is looking at a violation of the current CUP; 6) is a preschool considered an ancillary use to a church in the context of the existing CUP; and 7) Condition 39 (stamp page 25) regarding parking. Minutes of the Planning Commission Moorpark, California Page 6 January 25, 2011 A discussion followed among Commissioners regarding concerns about: 1) left and right turns into and out of Mira Sol Drive; 2) no street lights on the street; 3) ingress/egress; 4) safety and parking; 5) handicapped accessibility; 6) dropping off of children; 7) fire accessibility and turn- around; 8) Fire Department conditions; 9) traffic study; and 10) storage use. The Commission is in favor of continuing this item to allow the applicant to address some of the concerns. At this point in the meeting, Mr. Bobardt stated that the applicant is requesting a continuance to March 22, 2011. A continuance to a date certain with the public hearing open will not be re-noticed. Chair Landis re-opened the Public Hearing. MOTION: Commissioner Di Cecco moved and Commissioner Gould seconded a motion to continue the agenda item with the Public Hearing open to date certain of March 22, 2011 regular Planning Commission meeting. The Planning Commission recommended that the applicant work with staff to address the following: • Road maintenance (fair share agreement on Mira Sol) • Ingress westbound into the project • Size of structure • Traffic calming measures on Mira Sol Drive • Number of trips based on even 45 students • Fire accessibility overlaid on site plan • Map of drop off kids • One clear way to drop off kids • Comply with all Fire Department requirements and show on site plan • Provide accurate site plan showing existing conditions • Exiting building with clear paths to public way for ADA access • Clarification from applicant on staggering drop off and pick up times • Project should not change character of street • ADA accessibility and number of parking stalls • Change of building size on site plan • New parking should meet landscaping The motion carried by voice vote 4:0; Commissioner Groff absent. The Planning Commission has final approval authority for this project. Commissioner Groff returned to the dais at 9:49 p.m. Minutes of the Planning Commission Moorpark, California Page 7 January 25, 2011 9. DISCUSSION ITEMS: A. Consider Regular Meeting Schedule, Time and Place Staff Recommendation: 1) Approve the 2011 regular meeting schedule of the fourth (4th) Tuesday of each month starting at 7:00 p.m. at the Moorpark City Hall Community Center, 799 Moorpark Avenue, Moorpark, CA 93021. (Staff: David Bobardt) Mr. Bobardt gave the staff report. CONSENSUS: It was the consensus of the Commission to approve staff's recommendation. 10. CONSENT CALENDAR: MOTION: Vice Chair Landis moved and Commissioner Groff seconded a motion to approve the Consent Calendar. The motion carried by unanimous voice vote. A. Consider Approval of the Regular Meeting Minutes of October 26, 2010. Staff Recommendation: Approve the minutes. Approved Staff Recommendation B. Consider Approval of the Special Meeting Minutes of November 30, 2010. Staff Recommendation: Approve the minutes. Approved Staff Recommendation 11. ADJOURNMENT: 9:51 P.M. MOTION: Commissioner Hamous moved and Commissioner Groff seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 9:51 p.m. Kipp La •is, air '‘(//-(Y / 2/Zit;e- David A. Bobardt, Community Development Direct r