HomeMy WebLinkAboutAG RPTS 2012 0213 PR SPC o ,°a
City of Moo/park
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mitt, PARKS AND RECREATION DEPARTMENT
9a� 799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
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PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of
February 13, 2012
6:30 p.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Monday, February
13, 2012, commencing at 6:30 p.m. Said meeting will convene at the Community Center
located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting shall be
for the purpose of the following:
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Youth Sports Organization Use Agreement Policy and Fees for
Use. Staff Recommendation: Provide recommendations for 1) a Youth
Sports Organization Use Agreement Policy and 2) use fees under
agreements, for consideration by the City Council.
B. Resume Focused Discussion of Proposed Goals and Objectives for FY
2012/13. Staff Recommendation: Discuss and suggest new, revised, or
deleted objectives for FY 2012/13 for City Council consideration.
SPECIAL MEETING AGENDA — Parks and Recreation Commission
February 13, 2012
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
Meeting of January 14, 2012. Staff Recommendation: Approve as
presented.
B. Parks Quarterly Report. Staff Recommendation: Receive and file report.
C. Recreation Programming Quarterly Report. Staff Recommendation:
Receive and file report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular
business hours. The agenda packet for all regular Commission meetings is also available on the City's
website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-
6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation
Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative
formats to persons with a disability. Upon advance notification of the need for disability-related modification
or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the
meeting(28 CFR 35.102-35.104;ADA Title II).
ITEM g • A
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Hugh R. Riley, Assistant City Manager
PREPARED BY: Stephanie Shaw, Recreation Superintendent
DATE: February 9, 2012 (Meeting of February 13, 2012)
SUBJECT: Consider Youth Sports Organization Use Agreement Policy
and Fees for Use
BACKGROUND
For several years, the City Council has approved special use agreements for certain
Moorpark youth sports organizations. These use agreements have allowed the
organizations to use City sports facilities for their official games and practices at a fee of
$1.00 per year for outdoor sports facilities, and at a significantly reduced rate for indoor
sports facilities. The agreements also give priority use to the organizations, and allow
the organizations to perform certain maintenance on and enhancements to City outdoor
sports facilities. Sports organizations with use agreements include American Youth
Soccer Organization (AYSO), Moorpark Little League, Moorpark Girls Softball, United
States Youth Volleyball League, Moorpark Soccer Club, and the Moorpark Basketball
Association.
The current use agreements expire in 2012. With increased demand for sports facilities
and continuing constraints on funding for park maintenance, staff is recommending a
policy be established to set parameters for youth sports use agreements before new
agreements are written and executed (currently, no policy exists). Staff is also
recommending that all or a portion of the City's cost to maintain facilities be charged to
youth sports organizations for their use.
DISCUSSION
The Parks and Recreation Commission is being asked to consider staff
recommendations and provide additional recommendations for a Youth Sports
Organization Use Agreement Policy (Policy). The Policy should establish criteria to
address the following:
Honorable Parks and Recreation Commission
February 13, 2012
Page 2
1. Non-profit status of organization
2. Minimum number of players required
3. Residency and age requirements of players
4. Everyone plays versus dub or competitive teams in organizations
5. Field and/or facility allocations
6. Maximum use allowed under agreements
1. Non-profit status of organization: Currently, only non-profit Moorpark based youth
sports organization have use agreements. Staff recommends that only 501 (c) (3) youth
sports organizations charted within the City of Moorpark be eligible for a use agreement.
2. Minimum number of players required: Currently, some agreements contains language
that they must register and maintain at least seventy-five (75) players in order to retain
rights under their agreement. Staff recommends that seventy-five (75) players be
established as the minimum for all youth sports organizations in order to be eligible for a
use agreement.
3. Residency and age requirements of players: Currently, some agreements contain
language that at least 80% of players must be City of Moorpark residents in order to
retain rights under their agreement. Staff recommends that a minimum residency rate of
80% be established as the minimum for all youth sports organizations in order to be
eligible for a use agreement. Staff also recommends that only youth sports
organizations be eligible for use agreements; therefore all players must be 17 years of
age or younger, or still in high school.
4. Everyone plays versus club or competitive teams within organizations: Everyone
plays teams are recreational in nature, accept players of all skill levels, and provide a
guaranteed minimum playing time for all players. Club or competitive teams select
players based on skill, are competitive in nature, and generally do not provide and/or
guarantee a minimum playing time for all players. Everyone plays teams are coached
by volunteers, while club or competitive teams have at least some paid trainers or
coaches.
The Commission is asked to recommend whether or not club and competitive teams
and/or organizations should be eligible for a use agreement. If eligible, staff
recommends that everyone plays teams have a lower use fee than club and competitive
teams. It is common that within one organization, both everyone plays teams and club
or competitive teams exist. For example: AYSO's season in the fall is everyone plays,
and AYSO's All-Stars in January are competitive. Therefore, if club or competitive
teams are allowed use under an agreement, some organizations would have different
use fees based on whether the use was for their everyone plays teams (generally their
regular game season) or competitive teams (club play, All-Stars, travel teams, etc.)
Honorable Parks and Recreation Commission
February 13, 2012
Page 3
Staff recommends that in order to be considered "everyone plays," all of the following
criteria apply:
• There are no paid coaches or trainers.
• Playing skill or ability is not a criterion for acceptance.
• All players must be guaranteed, and play, a minimum of 34% on-field or on-court
playing time for each game they attend.
• All teams in the organization must participate.
• There is no additional fee beyond the regular season registration fee td
participate.
• The activity is not described as competitive or elite.
5. Field and/or facility allocations: The "Moorpark Parks and Recreation Master Plan"
defines standard field allocations as follows:
• Football: Practice: 1 field per 12 teams; Games: 1 field per 6 teams
• Soccer: Practice: 1 field per 18 teams; Games: 1 field per 12 teams
• Baseball/Softball: Practice and Games: 1 field per 12 teams
Staff recommends that field usage allowed under a use agreement be governed by the
standard field allocations as defined above, with the additional consideration of size of
field needed for soccer (for example, three or four U-5 or U-6 fields can fit on one full-
size soccer field). Staff also recommends priority consideration for everyone plays
teams/organizations. As no standard field allocation is described for volleyball, a grass
area sufficient for their league would be allocated.
6. Maximum use allowed under agreements: Currently, the amount of use allowed
(length of season, number of seasons, tournaments, etc.) is not consistent from
organization to organization. Because of the need to rest and renovate fields and the
increasing number of requests for expanded use, staff recommends establishing
maximum use parameters for agreements. Staff recommends establishing the following:
• Use under an agreement is limited to official games and practices of the
organization.
• Use under an agreement is limited to one primary and one secondary season,
plus one annual tournament.
• Use during the primary and secondary season combined cannot exceed 24
weeks.
• The annual tournament cannot exceed two consecutive weekends or four total
days.
Any use by youth sports organizations beyond these parameters would fall under
regular rental rules and procedures.
Honorable Parks and Recreation Commission
February 13, 2012
Page 4
The Commission is also being asked to provide recommendations on use fees under a
use agreement. Regular rental rates for sports fields for Group 2 are $15 per hour per
field. The use fee for fields under the current agreements is $1.00 per year. Staff has
calculated facility maintenance costs as indicated below. The turf maintenance costs
listed are an average of all parks. Costs at Arroyo Vista Community Park (AVCP) are
lower than other parks because AVCP irrigation is supplied by a well; all other parks
have significant water costs.
Turf, per acre, average cost: $6.50 per hour
Athletic field average cost: $9.75 per hour
Gymnasium: $20.00 per hour
In light of continuing fiscal constraints and the substantial subsidy of park maintenance
by the general fund, it is recommended that youth sports organizations pay all or a
portion of the cost for field maintenance associated with their use. Payment options
include paying a lump sum, paying a per-player fee, or paying per-field per-hour.
Based on historical data, a lump sum cost could be calculated and charged as the use
fee under an agreement. This option would not account for increases or decreases in
field use from year to year, or season to season. Payment per-player would require that
a dollar amount per player (including any dollar amount per non-resident player) be
established, and the organization would pay based on the number of registered
participants. This option would be simple to calculate, but would not reflect actual field
use, as some organizations may practice more frequently than others and/or use more
field space than others. A per-field per-hour payment would require the organizations to
pay an established per-field per-hour fee. Therefore, costs to the organization would be
based on actual field usage.
Staff recommends the organizations pay per-field per-hour. In order to allow
organizations time to adjust budgets and registration fees, staff recommends a phased-
in payment schedule. Staff recommends that new agreements be for a term of three
years: July 1, 2012, through June 30, 2015. Use fees would be assessed beginning July
1, 2012, and increased each year of the agreement.
It is recommended fees are charged as follows for everyone plays teams and
organizations that use outdoor sports facilities:
Year 1 (use between July 1, 2012, and June 30, 2013): 50% of maintenance cost
Year 2 (use between July 1, 2013, and June 30, 2014): 75% of maintenance cost
Year 3 (use between July 1, 2014, and June 30, 2015): 100% of maintenance cost
Another phase-in option would be 34%Year 1, 67% Year 2, and 100% Year 3.
Honorable Parks and Recreation Commission
February 13, 2012
Page 5
It is recommended that club or competitive teams and organizations pay regular Group
2 rental rates.
For Moorpark Basketball Association, or any other organization using the gymnasium, it
is recommended that fees charged under a use agreement for the gymnasium be $20
per hour (the Group 2 rental rate is $50 per hour.) Part-time staff costs may also apply,
if the use is outside normal operating hours.
STAFF RECOMMENDATION
Provide recommendations for 1) a Youth Sports Organization Use Agreement Policy
and 2) use fees under agreements, for consideration by the City Council.
ITEM g. 6
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Hugh. R. Riley, Assistant City Manager
DATE: January 31, 2012 (Meeting of February 13, 2012)
SUBJECT: Resume Focused Discussion of Proposed Goals and
Objectives for FY 2012/13
DISCUSSION
This item was informally discussed by the Parks and Recreation Commission at their
January 14, 2012, meeting. Staff would like to bring this item back to the Commission
for further discussion to finalize their recommendation for City Council consideration. In
addition, the Commission will have the opportunity to discuss these proposed items with
the Council at the annual joint meeting, typically held during the month of April.
Each year, the City Council adopts a set of Goals and Objectives. The Objectives are
grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years. At the front of
each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not
funded, and "SE" — staff effort, not requiring funding. A number of the approved
Objectives fall within the Parks and Recreation Commission's area of responsibility. A
full list of the City Council's FY 2011/12 Goals and Objectives is available on the City's
website. For the purpose of this report, the discussion will be limited to the objectives
that fall within the Park and Recreation Commission's areas of responsibility.
The attachment lists the Parks and Recreation current objectives approved by the City
Council for FY 2011/12 (highlighted).
Once again, the Commission is encouraged to discuss proposed objectives at the
upcoming joint meeting with the City Council typically held each spring.
STAFF RECOMMENDATION
Discuss and suggest new, revised, or deleted objectives for FY 2012/13 for City Council
consideration.
Attachment: Proposed FY 2011/12 Parks and Recreation Objectives
P&R Commission
Page 2
Parks, Recreation and Community Services/Assistant City Manager
(PRCS)
** Denotes those objectives related to an identified Top Ten Priority.
The notations in the left margin indicate whether funding for an objective is
included in the budget, as follows:
F Funded
NF Not Funded
SE Staff Effort(Staff effort only without need for additional funding)
I. Expand and encourage community involvement in establishing the general
policies of the City and increase the public's understanding of local
government operations.
B. 2 to 5 Years
NF 1. Install two additional electronic message signs to further enhance
City's public information efforts. (PRCS &AS)
II. Revitalize downtown Moorpark with a focus on High Street and the
surrounding business district and residential neighborhoods, which
includes consideration of public rail transit, potential for increased
residential density, and governmental and related public uses.
A. O to 2 Years
B. 2 to 5 Years
SE** 1. Coordinate the City's efforts to resolve concerns with day laborers.
(PRCS & CD)
V. Reduce the potential for juvenile crime through intervention and prevention
efforts.
B. 2 to 5 Years
P&R Commission
Page 3
NF 1.
agencies that serve Moorpark youth, including MUSD and Moorpark
and Girls Club, and interested residents to:•e s e-a±s.,
service and_ .ro.rams includin• but no .
VI. Enhance the delivery of services and expand program efficiencies.
A. O to 2 Years
F** 1. Develop conceptual design proposal and process Civic Center
Master Plan including EIR for new City Hall, council chambers, and other
government offices and Library by June 30, 2011. (PRCS & CD)
F** 2. Complete construction of the Ruben Castro Human Services
Center for the provision of non-emergency medical care and health and
social services to the residents of Moorpark by March 31, 2012. (PRCS)
NF 3. Purchase and install electrical generators to serve the Active Adult
Center, Arroyo Vista Recreation Center offices, and the Moorpark Public
Services Facility by June 30, 2012. (PRCS)
V`
SE 8. Prepare a Parks/Facilities Capital Improvement Program for
presentation to City Council by January 31, 2012. (PRCS)
Constc
F** 10. Develop and implement a comprehensive water conservation
program for City facilities, parks and landscape maintenance districts
including the two phase installation of a centralized irrigation system by
June 30, 2012. (PRCS)
SE 11. Seek grant funding for acquisition and installation of a
computerized Crisis Information Management System in the City's EOC.
(PRCS)
SE 14. Prepare a Senior Adult Master Plan by June 30, 2012. (PRCS)
SE** 16. Prepare list of energy savings projects including potential solar
power for City parks and facilities and a funding and phasing plan by June
30, 2012. (PRCS)
P&R Commission
Page 4
_ . :. .. _ is
_`ity's website to incorporate all City recreation and library sponsored
programs and events scheduled for ,
g._ a ,.R® 9 ,9 m tion of
services between these two division )
r By March 31, 2012, analyze alternative utilize the roller
1 ock urt at Arroyo Vista Community Park as a multi-purpose court.
i
1 PAPININV develop cost estimate to acquire
i AR•*+ * 0 A .e * cing at Arroyo Vista Community Park for
-- 1 By June 30, 2012, develop
i SE
g Trail Park by youth sports teams including construction of a restroom
1 facility. (PRCS)
I SE 23. Develop map and list of public art locations within City by
December 31, 2011. (PRCS)
equipment. (PRCS)
SE 25. By January 31, 2012, consider adopting formal policy that City and
MRA funded public projects include public art in the same manner as
private projects. (PRCS & AS)
B. 2 to 5 Years
lir IF 1 for . 1
_ wt
community aquatic facility. (PRC
NF 4. Upgrade Community Center kitchen facilities. (PRCS)
C. 5+Years
•
VII. Reinforce and enhance Moorpark's attractive community character and
safeguard its desirable resources.
P&R Commission
Page 5
A. O to 2 Years
SE 1. Plan and conduct an emergency response exercise involving the
City Council and community organizations. (PRCS & PD)
SE 2. Develop policies and program guidelines for use of Art in Public
Places and Tree and Landscape fees by June 30, 2012. (PRCS & CD)
NF** 8. Consider items of public art for Police Services Center, Arroyo Vista
Recreation Center, Human Services Center, High Street Post Office, and
Civic Center. (PRCS)
NF 9. Modify and upgrade wall treatment and enhance landscaping on
north side of Los Angeles Avenue (SR 118) between Millard Avenue and
Spring Road. (PRCS & CD)
NF 10. Landscape excess right-of-way on southeast corner of Tierra
Rejada Road and Moorpark Road and install standard curb and gutter.
(PRCS & CE/PW)
NF** 11. Develop a Tree Master Plan including tree inventory and mapping.
(PRCS)
4Lune 30,2012, evaluate feasibility of establishing a community
ngfication of a preferred location. (PRCS)
SE 15. Evaluate feasibility of expanding activities for CERT trained
community members. (PRCS & PD)
elop a conceptual plan iiMEst estimagrei a filPhal waing
rimeter of Arroyo Vista Community Park. (PRCS)
SE 26. Work with Ventura County Fire Protection District to consider siting
a fire station in the Campus Park area of the City. (PRCS)
Develop a turf maintenance managerxyv .ista
SE** 28. Develop options for use of 80-acre City owned open space parcel
P&R Commission
Page 6
in the Tierra Rejada Valley for consideration by the City Council by March
31, 2012. (PRCS)
NF** 29. Prepare a demonstration project with community involvement for
replacement of turf with native landscaping by June 30, 2012. (PRCS &
CD)
B. 2 to 5 Years
NF** 6. Develop design plan to refurbish median landscaping and
hardscape on Tierra Rejada Road from Spring Road to Los Angeles
Avenue and Campus Park Drive from Princeton Avenue to Collins Drive
including cost estimates, financing, phasing and water conservation
measures. (PRCS & CE/PW)
C. 5+ Years
NF 1. Landscape north side of Poindexter Avenue from Gabbert Road
east to vicinity of Chaparral School. (PRCS, CE/PW & CD)
•
•
s '
Potential Objectives
Approved May 18, 2011
1. Tape a minimum of two (2) special City-sponsored events or meetings for
replay supporting public information and community promotion efforts and
evaluate the feasibility of taping a video about Moorpark City government.
2. Conduct an Organization and Management Study and prepare an
implementation plan.
4. Install winter holiday decorations on street light poles at various locations
I in the City.
i
5. Adopt formal traffic policies.
7. Work with Historical Society on finalizing a site for its proposed facility.
8. Establish apricot orchard at one or more locations for community's
historical purposes.
i 9. Evaluate feasibility of establishing a publicly owned, privately operated
equestrian center.
I
! 10. Consider feasibility of pedestrian bridge over Poindexter Avenue and
Union Pacific Railroad (UPRR) from Specific Plan No. 1.
11. Evaluate feasibility and cost for modifying traffic signal pedestrian crossing
devices for use by vision impaired and physically disabled persons as well
as upgrading to include time display.
12. Install parkway landscaping and enhanced pavement on collector and
arterial streets that lack such improvements, including the south side of
Peach Hill Road west of Rolling Knoll Road and north side of Peach Hill
Road west of Bella Vista Drive and consider possible use of Xeriscape
landscaping.
13. Prepare a City Vision Statement.
14. Evaluate the establishment of a policy for installation of speed humps on
City streets.
Potential Objectives
Page 2
15. Develop new design for City street name signs and a standard design for
street identification signs in medians.
17. Work with U.S. Postal Service and homeowners' associations to relocate
group mail boxes to maximize on-street parking.
•
19. Consider use of GPS for City vehicles.
20. Consider name change for Spring Road from Tierra Rejada Road to
Walnut Canyon Road.
21. Install parkway trees on the west side of Spring Road north of Peach Hill
Road.
22. Evaluate options for providing a continuous Class 1 bike lane on Campus
Park Drive including a reduction of the number of travel lanes and
attendant increase in landscaping and use of Caltrans/SCE right-of-way
between Princeton Avenue and Collins Drive.
23. Construct raised landscaped median on Collins Drive from Campus Park
Drive to University Drive.
1
24. Modify the intersection of Condor Drive (South), Princeton Avenue, and
Virginia Colony Place.
25. Consider providing youth employment services in conjunction with existing
services in adjacent cities.
26. Evaluate feasibility of using a two-year Budget process.
27. Plant parkway trees on both sides of Princeton Avenue, east of Spring
Road.
28. Evaluate feasibility of City serving as authorized agent for commercial /
industrial centers to deter after hours /weekend commercial truck parking.
30. Construct enhanced entry statements at Spring Road and Roberts Street
and Spring Road and Second Street.
Potential Objectives
Page 3
31. Establish a downtown area farmers' market.
• 32. Implement a Radio Frequency Identification (RFID) system and install
security gates at the Library.
34. Evaluate feasibility of installing raised median on Poindexter Avenue and
Gabbed Road south of Poindexter Avenue.
35. Evaluate construction of Lassen Avenue from Park Lane to Moorpark
Avenue to create a four-way intersection at Third Street.
36. Develop formal activities consistent with California Healthy Cities'
guidelines.
37. Evaluate need for traffic signal at Campus Canyon Drive and Collins
Drive.
38. Evaluate options for providing library services.
0 1 39. Develop a walking tour of Moorpark to promote community's historical and
cultural heritage.
I
43. Prepare an Arts Master Plan which shall include guidelines for fine and
cultural arts expenditures.
44. Construct sidewalks on one side of certain streets in industrial zoned
areas to provide a safe path for pedestrians and to encourage walking.
45. Evaluate benefits of participating in a Sister City Program.
46. Evaluate feasibility of modifying certain existing streets to increase
landscaping and reduce the amount of asphalt to be maintained.
47. Evaluate benefits of revising current street standards to narrow the street
width but not the right-of-way to encourage more landscaping and reduce
greenhouse gas generation and pavement maintenance costs.
Potential Objectives
Page 4
48. Widen Science Drive at Los Angeles Avenue (SR-118) to provide a
dedicated right turn lane.
49. Evaluate cost benefit for potential use of cold in place recycling of asphalt
concrete (AC) and warm mix AC for streets and parking lots, and
permeable surfaces for parking lots and bike paths.
50. As part of the City's General Plan update, establish a policy to protect and
enhance, where possible, the City's viewshed of County unincorporated
areas within the City's Area of Interest.
Al*
52. Pursue state legislation to allow use of cameras mounted on street
sweeper to assist with issuance of parking citations.
53. Evaluate potential Joint Powers Agreement (JPA) with County of Ventura
for open space purposes.
54. Partner with another city or contract with a private sector electronic file
I storage company for electronic transfer of City files to continue essential
City operations in the event of a catastrophic disaster involving loss of
equipment and/or facilities.
55. Evaluate City's options for involvement in the governance of the Oxnard
Harbor District.
56. Work with artists and other interested community members in the
Moorpark area to form a formal arts organization to support the arts.
SK:db
M:\DBroussalian\M\WORD\CITYMGR\Potential Objectives APPROVED by HCC 2011 0518.doc
{
ITEM 9. A
MINUTES OF THE PARKS AND RECREATION COMMISSION
SEMI-ANNUAL PARK TOUR
Moorpark, California January 14, 2012
A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was
held on January 14, 2012, with the meeting called to order at the Moorpark Community
Center, 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Vice Chair Pflaumer called the meeting to order at 10:00 a.m.
2. ROLL CALL:
Present: Commissioners Zachary Cook, Thomas Pflaumer, Sandra
Thompson, and Julie Weisberger. Chair Patrick Ellis was
absent.
Staff Present: Assistant City Manager Hugh Riley, Parks and Landscape
Manager Jeremy Laurentowski, Landscape/Parks
Superintendent Allen Walter, and Administrative Assistant Patty
Anderson. Recreation Superintendent Stephanie Shaw joined
the meeting at 12:00 p.m.
3. PUBLIC COMMENTS:
None.
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
At this time, Jeremy Laurentowski announced that due to heavy activity at Arroyo
Vista Park, the aeration demonstration would be moved to Mammoth Highlands
Park. The revision with the tour was then publicly posted at both the Moorpark
Community Center and Arroyo Vista Park.
Jeremy Laurentowski also stated that the order of the tour had been changed to
the following: Mammoth Highlands Park, Short Trail Hike, Proposed Second
Street Park Location, and then the 80 Acre Open Parcel.
Commissioner Pflaumer moved and Commissioner Weisberger seconded for
reordering of the agenda, placing item number 5, announcements, future agenda
items, and reports, to follow Item 7, consent calendar. The motion was carried by
unanimous voice vote.
P&R Commission Meeting
Park Tour-January 14, 2012
Page 2
6. PRESENTATIONS/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff will tour
and discuss the following in the order listed below. (The times identified
are estimates only, and the Commission will attempt to meet this
schedule)
1. Arroyo Vista Park 10:15 a.m.
(Aeration demonstration)
2. Proposed Second Street Park Location 11:00 a.m.
3. 80 Acre Open Parcel 11:15 a.m.
4. Short Trail Hike 11:30 a.m.
The tour departed from the Community Center at 10:10 a.m. and arrived at
Mammoth Highlands Park at 10:15 a.m.
Jeremy Laurentowski gave a demonstration with the City's tractor and aerator.
He also distributed a schedule for upcoming field use and maintenance for future
reference.
Commissioner Cook stated that the basketball court lights do not adequately light
up the court, and perhaps this can be corrected at some later date.
The tour departed Mammoth Highlands Park at 10:35 a.m. and stopped along
the equestrian trail on Ridgecrest Street to discuss maintenance before arriving
at the hiking trail at 10:50 a.m.
The Commission and staff hiked to the top of the hill and Jeremy Laurentowski
explained to the Commission about the proposed trail plan.
The tour departed from this hiking trail at 11:10 a.m. and arrived at the Second
Street park location at 11:15 a.m.
Jeremy Laurentowski explained some of the options and proposed plans for this
small park area, and the Commission discussed their ideas with staff. Some of
the ideas discussed were a large turf area, tot lot, picnic tables, and barbecues.
Commissioner Weisberger did not feel that a basketball court was appropriate.
The tour departed from this location at 11:30 a.m. and arrived at the 80 acre
open parcel at 11:40 a.m.
P&R Commission Meeting
Park Tour—January 14, 2012
Page 3
The Commission and staff toured different areas of the open parcel and
discussed some ideas for this large area of open space. Hiking and biking trails
and a lookout with seating area were discussed as options. The Commission felt
that the open space should be left natural and not developed for sport activities.
The tour departed this location at 12:00 p.m. and arrived at the Community
Center at 12:10 p.m.
Following Item 6.A, Parks Tour, the Parks and Recreation Commission continued their
meeting at the Community Center located at 799 Moorpark Avenue.
6. PRESENTATION/ACTION/DISCUSSION:
B. Review Current Goals and Objectives and Discuss Proposed Goals and
Obiectives for FY 2012/13. Staff Recommendation: Discuss proposed
goals and objectives for FY 2012/2013 to review with the City Council at
an upcoming joint meeting this year.
The Commissioners discussed their priorities and suggested objectives for
FY 2012/13 goals and objectives with staff. The summary of their
discussion is the following:
• Place lighting and water conservation at the parks as a high priority
• Incorporate innovative garden areas in the parks that do not require
high water usage
• Delete objective VI. A-22, evaluating the feasibility of Country Trail
Park for the construction of sports fields and a restroom
• Delete objective VI. C-2, evaluating use of artificial turf for playing
fields at City parks
• Begin drafting the Youth Master Plan
• Place the teen programming objective as a high priority
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Meeting of
November 7, 2011. Staff Recommendation: Approve as presented.
B. Trick or Treat Village Event Summary. Staff Recommendation: Receive
and file report.
MOTION: Commissioner Weisberger moved and Commissioner Thompson seconded a
motion to approve the Consent Calendar as presented. The motion was carried by
unanimous voice vote.
P&R Commission Meeting
Park Tour—January 14, 2012
Page 4
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Commissioner Thompson announced that People magazine had an article
featuring music artist Gwen Stefani playing with her child at Tierra Rejada Park.
Commissioner Thompson also announced the upcoming California Parks and
Recreation and Society annual conference in March.
Commissioner Weisberger stated that she would like the scheduling of a spring
park tour on the next meeting agenda.
7. ADJOURNMENT:
The meeting was adjourned at 1:32 p.m.
APPROVED:
Patrick Ellis, CHAIR
Respectfully submitted:
Patty Anderson, Administrative Assistant
ITEM
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Hugh R. Riley, Parks, Recreation & Community Services Director
PREPARED BY: Jeremy Laurentowski, Parks and Landscape Manager
Allen Walter, Landscape/Parks Maintenance Superintendent
DATE: January 31, 2012 (Meeting of 2/13/12)
SUBJECT: Parks Quarterly Report
October, November, and December 2012
Volunteer Day Scheduled: The Mormon Helping Hands volunteer day is scheduled for
Saturday, April 28, 2012. Approximately 200 to 250 volunteers are scheduled to work
from 8:00 am to 12:00 pm. Staff is preparing project work sites for the volunteers.
AVCP Sewer Pump Monitoring: The alarm monitoring system for the sewer pump at
AVCP was installed on December 28, 2011. The sewer pump alarm system consists of
a wireless alarm panel that will notify Bay Alarm if there is a problem with the pump
system. Bay Alarm will notify staff immediately upon detection of a problem. The cost to
install the equipment was$600 and $60/month monitoring fee.
Turf Maintenance Equipment Purchase: The City Council approved the purchase of
a tractor and aerator in the amount of $36,400 on October 19. Staff will utilize this
equipment to continue the turf maintenance schedule developed by Guise and
Associates, the turf management consultant that was hired to complete the turf
restoration at AVCP. The tractor was delivered on November 9 and the aerator arrived
on December 6. Staff completed the first scheduled aeration at AVCP on December 14
and has scheduled a three month aeration rotation for AVCP, Mammoth Park, Peach
Hill Park, and Campus Canyon Park.
Country Trail Park Tot Lot and ADA Surfacing: The ADA access tiles currently
installed in the large tot lot area have exceeded their life expectancy and staff has
obtained quotes to replace the surfacing. However, the tot lot equipment is scheduled
for replacement in FY 12/13 and it would not be cost effective to replace the surfacing at
this time without replacing the equipment. Staff has also discovered that the current
pedestrian access to the park does not meet current ADA standards. Staff has surveyed
the park and feels that a new walkway installed along the 4:1 slope would be the
preferred option to provide ADA access. Staff is obtaining quotes for a complete
renovation of the tot lot equipment and walkway.
Parks Quarterly Report
Page 2
Parks Recycling Program: Seven additional concrete recycle bins for AVCP were
delivered by QuickCrete Concrete Products on January 4, 2012, to complete the
recycling program at Arroyo Vista Community Park. Phase II will include Poindexter
Park, Peach Hill Park, and Miller Park, with the remaining parks scheduled for
installation in FY 12/13. In addition, the utility vehicle to service Arroyo Vista Community
Park was delivered on November 11, 2011.
Peach Hill Park 2-5 Year Old Tot Lot: The small tot lot that serves children in the two
to five year age group has exceeded its life expectancy. Staff has dismantled the tot lot,
as access to the structure is no longer available and several major pieces have become
damaged beyond repair. Staff will include the replacement of this structure in the
agenda report for the Country Trail Park tot lot replacement.
Peach Hill Park, Campus Canyon Park, and the Community Center Park Tot Lot
Repair: Approximately 80% of the decking and bridges that serve the 5-12 year old tot
lot equipment at Peach Hill Park, 70% of the decking that serves the tot lot equipment at
Campus Canyon Park, and several transition deck panels at the Community Center
Park are in need of replacement as the plastic coating has started to peel away from the
structure. Staff met with a Miracle Play Equipment representative in December 2011
and discovered that all of the decking material is still under factory warranty. Staff
received shipment of the replacement decking on December 21, 2011, and has
obtained bids to have the replacement parts installed as the work is somewhat
extensive. Total cost is approximately $8,000.
Campus Park: Staff dismantled two of the park security light poles in November, as
they exhibited extensive corrosion where the light post meets the concrete footing and
has obtained bids to have all five poles replaced. The cost to replace the lighting is
approximately $22,000. Staff will prepare a City Council Agenda Report on this item to
obtain funding.
Poindexter Park, Tierra Rejada Park, and Arroyo Vista Community Park Gazebo
Painting: The roof paint on the gazebos at Poindexter, Tierra Rejada, and Arroyo Vista
Community Parks was pealing and in need of repair. Staff contracted with Kim Brother's
painting to repaint the structures on January 3, 2012, at a cost of approximately $6,000.
Arroyo Vista Recreation Center: The gym floor was resurfaced on December 1, 2011.
ITEM 9: C'
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Hugh R. Riley, Assistant City Manager
PREPARED BY: Stephanie Shaw, Recreation Superintendent and Recreation
Division Staff
DATE: January 15, 2012 (Meeting of February 13, 2012)
SUBJECT: Quarterly Report: Recreation Programs and Rentals
Fall Quarter: September, October, November 2011
This memo serves as a review and analysis of fall 2011 Recreation Division programs
and park and facility rentals.
It should be noted that beginning with the Summer 2009 quarter, figures for programs
offered through the Arroyo Vista Recreation Center were calculated using a
comprehensive cost allocation system. This system was implemented to account for
division overhead costs, more accurate facility overhead costs, and all full-time staff
costs associated with the programs. Previously, division overhead costs were not
included at all, and only partial facility overhead was accounted for. Also not accounted
for previously were costs associated with the Recreation Assistant position and full-time
recreation division staff not assigned directly to the program.
The full-time staff cost allocations for summer 2009 through spring 2010 were
calculated based on estimates of past history, as no data was available. Beginning with
the fall of 2009, full-time recreation staff began tracking time spent on various programs.
Utilizing a full year of data (fall 2009 through summer 2010), the full-time staff cost
allocations have been revised to more closely reflect actual reported hours. This
resulted in significant changes in reported full-time staff costs for some programs from
2009 to 2010. The process of accounting for full-time staff costs continues to be refined
each year in an effort to produce the most accurate figures possible.
FALL EVENTS
Trick or Treat Village
This event was held on Saturday, October 29, 2011 from 4:00 to 7:00 p.m. at AVRC.
The event was designed for children ages 3-12 and featured trick-or-treating in the Trick
or Treat Village, fourteen carnival games with prizes, four arts and crafts activities, three
special attractions, face painting and a costume parade. A total of 62 children
participated in the costume parade. All activities were held indoor, with the exception of
the kettle corn vendor and the costume parade.
Three wristband options were available, offering varying numbers of activities, and
costing $5.00, $10.00, and $15.00. The "Attraction Maniac" wristband was offered for
$5.00 with the purchase of any other wristband and allowed unlimited use of attractions.
Thirty coupons for complimentary wristbands were given to the Moorpark Neighborhood
for Learning, to distribute to disadvantaged children. Of these, 23 were submitted at the
admission booth.
Recreation staff was assigned to supervise each section of the event and the volunteers
assigned to that section. Staff was assisted by a total of 43 volunteers. Commissioners
from the Park & Recreation Commission assisted in the admission booth and with
carnival games. Other volunteers included members of the Teen Council and middle
and high school students. A total of 232 wristbands were purchased this year,
compared to 171 last year. Overall, the event ran smoothly. Attendance was relatively
consistent throughout the event, in contrast to last year when attendance was high in
the beginning of the event and tapered off toward the end.
Trick or Treat Village 2011 2010 2009
Participation 600 500 500
Revenue $2,100 $1,776 $1,825
Direct Costs _ $2,060 $2,358 $2,159
Indirect Costs
F/T Staff $5,325 $4,884 $4,004
Overhead Costs $424 $758 $837
Total Costs $7,809 $8,000 $7,000
Gross Profit/ (Loss) $40 ($582) ($334)
.Net, rofit I (Loss) ($5,709) ($6,224}. ($5,175)
Net Profit/ (Loss) Per Participant ($9.52) ($12.451 ($10.35)
Demographic summary (estimated):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Participants 50 174 58 18 300
Teen Dances
{ After Dark for grades 6-8 and was held September 23rd from 7:00 to 10:00 p.m... This
event included music, dancing, attractions and $1 menu. Admission was $5.00. This
event was intended to start the new school year with an activity for teens to meet new
friends and socialize. A total of 20 participants attended the dance. Although attendance
was higher than last year's dance, attendance for teen dances continues to be low.
Teen Council is working with staff to create new programs for teens in an effort to
increase teen participation in recreation programs.
After Dark 2011 2010 2009
Number of events 1 1 Not offered
Participation (Total) 20 _ 5
Participation (Average) 20 5
Rettiiiiitie, $400 $27
Direct Costs _ $418 $361
Indirect Costs
FIT Staff $1,841 $1,291
Overhead Costs $314 $251
TO 210.005 =' ItA .. . . $2;573 _ $1,903 _
Gross Profit/ (Loss) ($318) ($334)
i . I(Loss) '..gip ($2,473) ($1876)
Net Profit/ (Loss) Per Participant ($123.65) ($375.20)
Demographic summary (estimated):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+) _
Participants 0 0 20 0 0
Band Jam
This continues to be the most successful teen event. Band Jams feature live
performances by 3 to 4 local teen bands. The Band Jams attract both middle and high
school students. This fall, one Band Jam was held on November 18, 2011 from 7:00 to
10:00 p.m. at AVRC. Admission was $5.00. Four bands played at the event, including
Ten Foot Swimmers, What Goes Up, The Siren Sons, and Disconnected Dimensions.
The event ran smoothly.
Band Jam
2011 2010 2009
Number of dates offered _ 1 2 2
Participation (Total) 58 144 122
Participation (Average per day) 58 72 61
Revenue $251 $644 $449
Direct Costs $157 $440 $550
Indirect Costs
FIT Staff $1,841 $2,582 $1,868
.mot
Overhead Costs $314 $497 $396
Total Costs
Gross Profit I (Loss) $94 $204 ($101)
Net Profit f
Net Profit/ (Loss) Per Participant ($35.53) ($19.97) ($19.39) _
Demographic summary (estimated):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) _ (18+)
Participants 0 0 3 55 0
Skate Jam
Skate Jam was held on October 14th at the Poindexter Park Skate Park from 4:00-7:00
p.m. The event included live music by a local band, $1 menu, and a skate completion.
Admission for skate competition was $3.00. Prizes for the event were donated by Surfin
West in Simi Valley. The Moorpark Police Department was onsite at the event assisting
staff with enforcement of skate park rules.
Skate Jam 2011 2010 2009
Number of dates offered 1 Not offered Not offered_
Participation (Total) 70
Participation (Average) 70
Revenue $70
Direct Costs $126
Indirect Costs _
F/T Staff $1,841
Overhead Costs $298
Total Costs $2,265 —
I Gross Profit! (Loss) ($56) _
Net Profit I (Loss) ($2,195)_
Net Profit/ (Loss) Per Participant ($31.36)
Demographic summary (estimated):
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Participants 0 0 30 35 5
t
Gaming Galore
Gaming Galore was not offered in the 2011 fall season.
Gaming Galore
(Formerly Karaoke Night) 2011 2010 2009
Number of dates offered Not offered 1 1
Participation (Total) 0 11
Participation (Average) 0 11
Reveee 0 $71
Direct Costs $84 $233
Indirect Costs
F/T Staff $1,291 $623
Overhead Costs $246 $141
F.. .. $1;621 $997
Gross Profit/ (Loss) ($84) ($162)
Net Profit I(Loss) _ '� ($1,621) ($926)
Net Profit/ (Loss) Per Participant N/A ($84.18)
Horror Movie Night
Horror Movie Night was not offered in the 2011 fall season.
Horror Movie Night 2011 2010 2009
Number of dates offered Not offered 1 Not offered
Participation (Total) 3
Participation (Average per day) 3
Revenue 4"
} Direct Costs $153
Indirect Costs
FIT Staff $1291
4 Overhead Costs $255
I e.
Total Costs
• Gross Profit/ (Loss) ($133
Net Profit I (Loss)
Net Profit/ (Loss) Per Participant ($559.66)
*Program not offered
Knott's Scary Farm Excursion
Knott's Scary Farm excursion was not offered in the fall 2011 season.
Knott's Scary Farm Excursion 2011 2010 2009
Number of dates offered Not offered 1 Not offered
Participation (Total) 0
Revenue 0:
Direct Costs $58
Indirect Costs
F/T Staff $1,291
Overhead Costs $241
Total Costs $1,590 -^--
Gross Profit/ (Loss) ($58)
Net Profit I (Loss) (1,590)
Net Profit/ (Loss) Per Participant N/A
RECREATION CLASSES
Fall Classes
Fall class registration began August 8, 2011. Fall classes ran September through
November. Participation in recreation classes increased significantly this year. Classes
that performed well include the Away We Grow program, tot sports classes, golf, karate,
and fitness classes. Classes with mixed success include art classes, music, parent and
me, and horseback riding. Classes with no enrollment included roller hockey classes, in-
line skating classes, technology classes, and scrapbooking. Play-days and activity
camps did extremely well this fall, with the Thanksgiving Holidaze program filling to or
near capacity each day (three days were offered).
Gross profit for classes increased this year, and the net loss decreased. The
cancelation rate also decreased significantly from 2010. With a more accurate cost
accounting process implemented in 2010, classes were not able to recoup all overhead
costs. Staff will continue to explore ways in which to increase enrollment and revenue.
Fall Classes 2011 2010 2009
Classes Offered 107 104 84
Classes Run 67 57 57
Classes Canceled 40 48 27
Cancelation Rate 37% 46% 32%
Enrollments 691 560 588
Revenue $59,703 $53,411 $57,657
Direct Costs $39,115 $35,658 $38,473
Indirect Costs
F/T Staff $17,486 $17,880 $12,727
Overhead Costs $5,220 $5,631 $4,995
Total Costs $61,821 $59,169 $56,195
Gross Profit/ (Loss) $20,588 $17,753 $19,184
Net Profit l(Loss) ($2,118) ($5,758) $1,462
Net Profit/ (Loss) Per Participant ($3.07) ($10.28) $2.49
Class demographic summary:
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Enrollments 291 254 22 7 117
SPORTS LEAGUES
Beginning this year, costs for use of outdoor facilities for adult sports leagues (including
ball fields and soccer fields) were included in the calculations below (previously, only
costs for the recreation center indoor facilities, such as the gymnasium, were included).
Additionally, in order to be more consistent with cost reporting of other facility costs,
costs for field lighting have been moved from direct costs to overhead costs this year.
Adult Softball League
Fall softball team registration remained relatively consistent. This year 27 teams
participated compared to 28 teams last year. Games were played at Arroyo Vista Park
and Peach Hill Park. Men's divisions played on Thursday nights and Coed played on
Friday nights. Some players expressed concern about the new ball that was purchased
for the league. Staff will meet with softball officials before the spring season to discuss
league issues and possible changes, including whether to change the ball, whether to
ban composite bats, and possible rule modifications.
Adult Softball League 2011 2010 2009
Partici•ation 371 420 330
-- _ $1106 $11•490 $9,020
Direct Costs $3,499 $6,048 $6,964
Indirect Costs
FIT Staff $2,154 $1,735 $3,709
{ Overhead Costs $4,953 $376 $468
•
Total Costs -_ K z $10;607 $8,159 $11,141
Gross Profit/ (Loss) $7,597 $5,432 $2,056
Net Profit/(Loss) $490 $3,321 ($2,121)
Net Profit/ (Loss) Per Participant $1.32 $7.90 , ($6.43)
Adult Basketball League
Team registration increased this year. This year 12 teams participated, compared to 8
teams last year. Last year, 8 teams registered for Thursday, but no teams registered for
Monday. This year, 8 teams registered for Thursday and 4 teams registered for Monday
Registration patterns over the past several seasons indicate a high demand for
Thursday night, with a much lower demand for Monday night. In order to increase
overall league enrollment, beginning with the spring 2012 season, a Wednesday night
league will be offered in place of Monday night. This league continues to perform below
other sports leagues financially. Fees for the basketball league will be increased
beginning with the spring 2012 season.
Adult Basketball League 2011 2010 2009
Participation 121 68 160
•
` $3 $2,600 $5,200
Direct Costs $2,606 $1,543 $3,049
Indirect Costs
FIT Staff $1,379 $1,323 $2,164
Overhead Costs $1,306 $921 $2,662
Total Costs $5,291 $3,787 $7,875:
Gross Profit/ (Loss) $1,294 $1,057 $2,151
WO Profit I(Loss) ($1,319) 4$14187) ($2,675)
Net Profit/ (Loss) Per Participant ($11.50) ($17.46) ($16.71)
Adult 7 on 7 Soccer League
This fall, 10 teams registered for the program, a significant decrease compared to last
year, which has a total of 24 teams. All 10 teams were registered in the men's
Wednesday division; no teams registered for Tuesday coed this year. Games were
played at Arroyo Vista Park. Players were pleased with the field renovations that
occurred over the past year. With lower enrollment this season, the league was not able
to recoup all costs and performed poorly financially. Staff will increase efforts to market
the program and bring enrollment back to prior levels.
7 on 7 Soccer League 2011 2010 2009
Participation 129 288 240
Revenue $3,250 $7,800 $6,540`
Direct Costs $1,392 $5,035 $5,670
Indirect Costs
F/T Staff $2,005 $1,530 $3,709
Overhead Costs _ $1,842 $393 $468
Total Costs $5,239 $6,958 $9,847
Gross Profit/ (Loss) $1,858 $2,765 $870
Net Profit t(Loss) ($1,988) $842 0$3,307)
Net Profit/ (Loss) Per Participant ($15.42) $2.92 ($13.78)
{
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Junior Basketball League
Participation in the youth basketball league continues to increase. League play began
on October 1 and ran for 8 weeks. Each league participant received a team shirt,
photos, and trophy. At the conclusion of the season, all teams had a pizza party at a
pizza parlor of their choice (Round Table, Lamppost, or Pizza N More). Part-time staff
continue to serve as scorekeepers, and as referees for the older age divisions. In prior
seasons, some coaches requested better accounting of on-court time for players, to
ensure the minimum playing requirement of 20 minutes per player was being met. In
response to this request, staff recruited volunteers to track playing time for all players.
Comments on program evaluations were positive. Patrons were happy with the
officiating and balanced teams.
Junior Basketball League 2011 2009 2008
Participation 188 120 92
Revenue $12,639 $8,112 $5,837
Direct Costs $7,563 $4,956 $3,954
Indirect Costs _
F/T Staff $2,598 $2,287 $2,924
Overhead Costs $3,869 $3,231 $2,671
Total Costs _ $14,030 $10474__ $9,549
Gross Profit/ (Loss) $5,076 $3,156 $1,883
Net Profit/(Loss) ($1,391) ($2,362) ($3,712L
Net Profit/ (Loss) Per Participant ($7.40) ($19.68) _ ($40.34L
Youth Basketball demographic summary:
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) (18+)
Enrollments 0 127 61 0 0
NFL Punt Pass & Kick
This is the fourth year the Recreation Division offered the Punt Pass & Kick football
competition program. This year, the City received some assistance from Packer
Football in promoting the program. The National Football League supplied footballs,
tees, certificates, and ribbons for winners for the program. Winners from the local
competition represented the Los Angeles area for sectionals. There is no fee to the City
to participate in the program, and the materials to run the completion are given to the
City free of charge. However, program rules stipulate that the City cannot secure its own
sponsors, and the program is free of charge to participants. Therefore, with part-time
staff costs and overhead costs, this program will not be able to recoup any costs to the
City.
•
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NFL Punt, Pass, & Kick 2011 2010 2009
Participation 13 8 4
Direct Costs $189 $76 $101
IIndirect Costs
FIT Staff $333 $122 $122
Overhead Costs $53 $0 $0
3 Total-Costs _ ,.5 ,�, $515 $49 $223
Gross Profit/ (Loss) ($189) ($76) ($93)
,141OPTofit! (Loss) ($875) ($f98) ($215)
Net Profit/ (Loss) Per Participant (44.23) ($24.75) ($53.75)
NBA Dribble Dish & Swish
This is the first year the Recreation Division offered the Dribble, Dish & Swish program.
The National Basketball Association supplied balls, cones, and ribbons for winners for
the program. Two participants qualified for the sectional competition in Los Angeles.
The two sectional competitors will receive a plaque from the NBA. As with Punt, Pass
and Kick, there is no fee to the City to participate in the program, and the materials to
run the competition are given to the City free of charge. However, program rules
stipulate that the City cannot secure its own sponsors, and the program is free of charge
to participants. Therefore, with part-time staff costs and overhead costs, this program
will not be able to recoup any costs to the City.
NBA Dribble Dish & Swish 2011 2010 2009
Participation 12 8 4
$Onus — 0 $0 $8
Direct Costs $184 $76 $101
Indirect Costs
FIT Staff $218 $122 $122
Overhead Costs $89 $0 $0
Total Costs $491 $198 .
Gross Profit I (Loss) ($184) ($76) ($93)
Net.Pr:.ofit I(Lo;i ..: : 1) ($198) ($215)
Net Profit/ (Loss) Per Participant ($40.92) ($24.75) ($53.75)
PARK AND FACILITY RENTALS
Park and facility use increased slightly in attendance compared to last year. Figures for
the fall 2011 quarter include attendance as indicated on paid rental permits for the
Arroyo Vista Recreation Center and all City park facilities. Attendance figures in the
chart below do not include repeated use by youth sports organizations, use by the
public without permits, or use by City-run programs included elsewhere in this report.
1
Beginning this year, costs for use of outdoor facilities for paid rentals (such as soccer
fields and ball fields) were included in the calculations below (previously, only costs for
the recreation center indoor facilities were included). Field use costs for youth sports
organizations for use under their respective agreements is not included in the table
1 below. Additionally, in order to be consistent with cost reporting for recreation programs,
costs for field lighting have been moved from direct costs to overhead costs this year.
I Revenue figures include fees paid on rental permits and field light fees. Rental fees for
most park facilities, including sports fields, were raised in September. Despite the
increase in rental fees, revenue for park rentals decreased. This is due primarily to the
restriction on renting athletic fields until a field rental policy was put in place, which did
not occur until the end of this reporting period. Youth sports organization use under their
respective agreements is $1.00 per year for the fields, and is not reflected in the
1 revenue stated below. However, youth sports organizations pay for field lights. Packer
Football pays $10 per hour; all other groups pay normal light rental rates. The fees for
field lights are included in the revenue figures below.
Parks and Facility Rentals 2011 2010 2009
Participation 13,328 17,394
Revenue w $21,251 $21,906-
I Direct Costs $542 $5,758 $3,655
3
Indirect Costs
UT Staff $11,845 $12,865 $9,283
I Overhead Costs $8,740 $3,540 $3,115
I
Total Costs ,i` j, $22,163 $16,053
Gross Profit/ (Loss) $17,682 $15,493 $18,251
1 PSI(L 9 ($912) , $5,853
! Net Profit/ (Loss) Per Participant ($0.22) ($0.07) $0.34
i
Youth sports organizations operating in the fall season (September, October,
November) include AYSO (1300 players, in session all season), Packer Football (175
players, in session all season), USYVL (100 players, in session 9 weeks during the
season), Moorpark Girl's Softball (110 players, in session 8 weeks during the season),
sand Moorpark Soccer Club (150 players, in session all season.) Assuming one game
} and one practice per week, plus attendance by parents and spectators, Youth Sports
I use is estimated at 91,600. Costs associated with youth sports organization use for their
fall seasons (which in some cases extends beyond the 3-month time period of this
i report) include approximately $179,000 in field use costs and $5,700 in full-time staff
I
costs.
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