HomeMy WebLinkAboutAG RPTS 2011 0913 LB REG r !', Cz�y ofMdoq7artf
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o, PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT
799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
LIBRARY BOARD MEETING AGENDA
September 13, 2011
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. State of the Library Status Report. Staff Recommendation: Receive and file
report.
B. Report on any Unfinished Business Transitional Issues City Council Goals
and Obiectives, and Direction forthe Board. Staff Recommendation: Receive
and file report.
C. Appoint One Board Member to Serve on the Library's 100 Anniversary Ad
Hoc Committee. Staff Recommendation: Choose one member of the Board
to serve on the Ad Hoc:Committee..
9. CONSENT CALENDAR:
A. Approval of Minutes for Library Board's Special Meeting of July 27 2011
Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
Library Board Agenda
September 13, 2011
Page 2
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AII writings and documents provided to the majority of the Library Board regarding all agenda items are available
for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all regular Library Board meetings is also available on the City's website at
www.ci.mooraark.ca.us.
Any member of the public may address the Board during the Public Comments portion of the Agenda,unless it is
a Discussion item.Speakers who wish to address the Board concerning a Discussion item must do so during
the Discussion portion of the Agenda for that item.Speaker cards must be received by the Recording Secretary
for Public Comment prior to the beginning of the Public Comments portion of the meeting;and for a Discussion
item,prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes
shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be
submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be
directed to the Parks,Recreation&Community Services Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation &
.C.cmmunity-Services-Department-at-(805)-5-17-6227. -Upon-request,—the-agenda-can-be-made-available-in-
appropriate alternative formats to persons with a disability. Any request for disability-related modification or
accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in
assuring reasonable arrangements can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;
ADA Title 11).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
Notice of the Regular Meeting of the Library Board for September 13, 2011.
Executed this 6th day of September 2011, at Moorpark, California.
Patty Anderson
Administrative Assistant
Parks, Recreation & %ummunity Services Department
ITEM S. A
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Honorable Library Board
FROM: Heather J. Cousin, City Librarian
DATE: September 1, 2011 (Meeting of September 13, 2011)
SUBJECT: Consider State of the Library Report
BACKGROUND
At their July 27 meeting, the Board requested a State of the Library Report.
DISCUSSION
The Moorpark City Library strives to be the informational and educational center of the
community—the main source for those seeking self-directed, lifelong learning. To further
this mission, the Library offers a wide array of resources for patrons, including:
LIBRARY SERVICES
Staff
Collectively, Moorpark City Library staff possess over 50 years of library experience.
Seven full-time equivalent employees have areas of specialization such as children, teen,
and adult services and are fully cross trained to handle the variety of inquiries and
situations which arise in a very heavily used and active library.
The Library employs two full-time Librarians for both adult and youth services and one%
time Librarian for teen services. Each Librarian holds a master's degree in library science
and regularly participates in continued education and training programs. Library support
staff is also highly trained,with each having received their bachelor's degree or possessing
equivalent experience.
Reference and Reader's Advisory
Considered a "core library service", users receive assistance when making in-depth and
routine information inquiries on a wide variety of topics. If staff cannot obtain answers using
in-house resources,they may forward inquiries to other appropriate agencies or reference
Library Board
Regular Meeting —September 13, 2011
Page 2
sources. Typical questions include such topics as suggested titles to read, specific
reference information such as legal and health topics, and questions relating to school
assignments. Staff is trained to understand the scope of the collection and their role as
information guides, referring questions to second level reference providers such as the
Southern California Library Cooperative Reference Center, larger local libraries, or other
similar service providers when necessary.
With the adoption of the new Polaris system in March, Library staff also receives reference
requests via email directly from the online catalog, representing an entirely new way to
engage with library users. While no historical data exists, staff is examining methods to
track the number, type, and success rate of user inquires.
In House Collections
The Library currently houses 55,071 items. Offering a wide variety of items of both popular
and academic interest for children, teens, and adults, the collection is continually refined
based upon its ability to fulfill the cultural, educational, and leisure goals of the community.
The Library's collection includes the following types of material for children, teens, and
adults:
• Popular and classic fiction in print and audio formats
• Current and historical informational titles in print and audio formats
• News, business, and special interest magazines
• Feature and documentary films on DVD
• Music CDs
• Brainfuse online tutoring services for students in kindergarten through college
• Gale Career Transitions online career guidance program
Computing
Second only to inquiries made of staff, is the demand placed on the Library's extremely
popular computing resources. Library and City staff work diligently to keep pace with the
rapidly changing demands of information systems technology and the needs of library
patrons. Currently, the Library's computing resources include the following:
• 16 computer workstations featuring free internet access and the Microsoft Office
suite of productivity software
• Color and black and white printing (available for a nominal fee)
• WiFi for laptop, tablet, and smart phone users
Library and City staff are currently exploring additional online resources to further expand
the amount of high quality reference information available to patrons.
Library Board
Regular Meeting — September 13, 2011
Page 3
Programming
From traditional storytimes and to special arts events, the Library provides free
programming in keeping with its mission to support the community's educational and
cultural interests. Each week there are programs specifically designed to spark
imagination, creativity, and promote Library collections.
Ongoing programs include:
• Weekly storytimes for families with young children
• Bilingual storytimes presented in partnership with Ventura County First5
• Crafts for teens
• After school movie and gaming programs for teens
• Book and movie events for adults
Special events include:
• National Library Card sign-up month
• Summer Reading Programs for children, teens, and adults
• Dia de los Ninos/Dia de los Libros— Day of the Child/Day of the Book
• Author visits
By far,the most popular event is the Library's annual Summer Reading program sponsored
by the Moorpark Friends of the Library. Children comprise the largest participant segment,
with registered participants topping 300 children each summer. Offering a combination of
special performances, activities, and prizes for meeting reading benchmarks,this program
represents the ideal blend of academics and enrichment as it offers parents a fun way to
encourage their children to continue developing their reading skills during the summer
months.
Library staff is exploring ways to enhance both ongoing and special programming. Based
on community response, available resources, and staffing, staff is working with groups
throughout the community to present other new and innovative programming. With the
Library's 100th Anniversary in 2012, staff is eager to join with other community members in
planning what is sure to be a memorable series of events.
PROMOTION
Library staff actively pursues a wide variety of outreach and marketing opportunities to
insure these services reach all community members. From in-house campaigns to visits
within the community, staff aggressively promotes collections and services.
Library Board
Regular Meeting —September 13, 2011
Page 4
Outreach
Library staff and supporters continue to help publicize and promote the Library. In addition
to the collaboration with First5 of Ventura County, staff also works closely with other City
offices and agencies including the Active Adult Center, Parks and Recreation, and the
Moorpark Unified School District.
Library staff participates in the following outreach events:
• Flory Elementary School's Kindergarten Round-Up
• Moorpark Country Days
• Class visits both at school and in the Library for Moorpark Unified elementary,
middle, and secondary students
• Ventura County Fair
• Boys and Girls Club tours
Marketing and Promotion
Staff actively pursues opportunities to promote the Library through traditional and new
media outlets.To promote ongoing and special events,staff regularly issue press releases
and give interviews to local and regional news and media outlets. Staff also established a
Facebook presence in 2010.With aggressive marketing,the page earned 80 fans to date.
Considering the site another marketing tool, staff makes frequent updates, uses polls,and
posts event photos.
Library staff is currently looking at ways to expand their reach for promotional,
informational, and programming purposes including exploring more social media and being
present at more community events.
ADDITIONAL INFORMATION
The 2010 Moorpark City Annual Report is attached.
STAFF RECOMMENDATION
Receive and file report.
Attachment: 2010 Annual Report
PROGRAMS AT THE LIBRARY PROGRAMS AT THE LIBRARY ANNUAL REPORT
PROGRAMS AND SERVICES FOR TEENS.
Marlach: The Library continues to be a popular spot for
„�����
Rafael Rafael and Moorpark's teens and tweens.Offering
Katie help everything from laptop
patrons . , •
celebrate access afterschool to the first __ - -_ n
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found a wealth of
- entertainment and -
- informational options at the Library In 2010. --___--"
Some Some of the programs Included: _ _- -- � . .
highlights from ____
the past year • Technology Fashionista craft event-In
Include: March,teens and tweens worked with both — - - "- -
hardware and software to create lighted _z:
• Ongoing circuits
programming
-Story time attendance • Spring Break Programs-Participants could q' " �~-- ---
PROGRAMS AND has grown steadily over choose to create a variety of objects like ;
SERVICES FOR the past year.Nearly wallets,cell phone and IPod cases out of duct _ -
CHILDREN.Thanks to 5,000,children and their tape at the Duct Tape Delirium program or +e*"�
unique partnerships, families have enjoyed survey local pizza restaurants In the Pizza Taste �_.
families with young stories,songs and crafts Off.
with Mrs.T and our Library
children have the mascot,Booker,the dog. • Teen Summer Reading Club-The program
•
opportunity to participate encouraged participants to'Make Waves at
in everything from the • Outreach to Schools- Your Library'and included a wide range of
ongoing Little Bilingual Increased outreach to events,such as Eggcelent Engineering where
Readers story time with area teachers resulted in participants built elaborate structures to keep .
First 5 of Moorpark to the increases in elementary fragile eggs intact or the popular,
school class tours and Explodapoloza,where teens experimented
ever popular,Summer recurring class visits. with the explosive properties of common
Reading Club,which had objects. Overall,110 teens participated in the 2010 CALENDAR YEAR
almost 600 participants, • Special events - first ever Library Teen Summer Reading Club.
offering the youth of Each April,the Library
Moorpark something to celebrates Dia de los Brain Fuse Live Homework Help-
do almost every day, Ninos/Dia de los Libros In sessions lasting an average of about 30-40
(Day of the Child/Day of minutes,students In grades from elementary
from crafts to games,to the Book),offering families through high school received tutoring in math, •
movies and special bilingual events and free science,social studies,writing and other .
weekly performances. books in Spanish. subjects.The service also provides test "'ill"
preparation assistance as well as resume 1 r) }
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LETTER FROM THE CITY LIBRARIAN h ..
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Like all dynamic organizations,the The Moorpark City Ubrory LIBRARY STATISTICS
Moorpark Library experienced a year of enjoyed another year of
growth in all areas of
great change.Responding to service.Library customers Fuse. Approximately 2,500 persons also received information
community needs remains at the continued to borrow via the Moorpark City Library's online database subscriptions.
forefront of what we do and 2010 was materials,attend • Library staff conducted tours for 729 persons during the
programs and enjoy year,mostly for classes who come to the library with their
no exception.Whether it was increasing Internet connections,and teachers for tours,stories,and to check out materials.
the number and variety of programs for live homework assistance
teens,strengthening existing community In Increasing numbers i
partnerships or reaching out to provide seven days a week. A iA �
0,.-tom ,
enhanced services for teachers and ,*s` :y, ;
students,library staff looked for new and Here are a few highlights of our year: `9;; ®y
innovative ways to meet the changing 1Y
demands of Moorpark City Library users. • A total of 155,686 persons visited the Moorpark City Library
in 2010,a 13%increase over attendance the previous year
and a steady increase each year since 2007.
As we look forward to the new year
ahead,we are eager to continue • Library patrons borrowed 118,918 books,DVDs,CDs,audio
working with our users to develop books,and other materials from the library in 2010,on
increase of 17%over the number of items borrowed in 2009. P R O G R A M S AT T H E L I B R A R Y
programs,collections and services that In addition to the number of items taken out of the library,
meet their needs and exceed their another 19,966 items were used by customers in the library PROGRAMS AND • Tax Bootcamp
expectations.We will continue to during the year. SERVICES FOR ADULTS. In
constantly refine and assess the services a continuing effort to offer • Transforming Life After 50-
• The total number of items in the library collection as of something for everyone,the Library staff learned the unique
we provide and how we provide them. December 31,2010 was 53,700, Library began Increasing its roll libraries play in the lives of
We look forward to seeing you and invite a net increase of 1,994 items for the year. offerings for adults.Special baby boomers and how to
your comments,suggestions and ideas programs based on public meet the changing needs of
on how we can make our great library
• Computer users logged a total of 22,150 hours on the 12 demand,were also a high this growing segment of the
public access computers in the library. priority for Library staff.Some population.
even better! In addition to these computers,the library offers six in-house highlights Included:
laptop computers providing additional Internet access.Use • Author Visits-Moorpark
HEATHER J.COUSIN of the computers is constant,particularly among teens.The readers and sky watchers
Moorpark City Librarian library plans to begin logging these hours in 2011. ''7....:...-- thrilled to the stories and
evidence presented by area
UFOs
• Library customers used the variety of online services over California author and UFO researcher,
offered by the library.Students logged 1,026 online tutoring Preston Dennett.
sessions using the live homework help service known as Brain In November,the Ubroryweicomed Preston
" Dennetr.author cnd UFO researcher.
ITEM n
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Honorable Library Board
FROM: John Brand, Senior Management Analyst
DATE: August 25, 2011 (Meeting of September 13, 2011)
SUBJECT: Consider Report on any Unfinished Business,Transitional Issues,City
Council Goals and Objectives, and Direction for the Board
BACKGROUND
At their July 27 meeting, the Board requested information on a variety of topics, including
any unfinished items from the former Trustees, issues the City Council would like the Board
to address, and the top priorities that should be a focus for the newly established Board.
DISCUSSION
•
•There is no unfinished business for the Library Board to pick up from the City Council in its
former capacity as Library Trustees.
There are no issues or topics that the Council has asked the Board to address. The intent
and purpose of the Library.Board is to serve in an advisory capacity and to fulfill the
statutory requirement for the Library Board to be established.
While the Council has not set any priorities for the Board, the Council has given the Board
a degree of discretion to advise City staff and the Council in certain specific areas. The
Board may make recommendations regarding all rules, regulations,and bylaws necessary
for the administration, government, and protection of the Moorpark Library.They may also
recommend the purchase of books, journals, publications, and other Library property.
As the Board may know, each year the City Council adopts its Mission Statement,
Priorities, Goals, and Objectives to shape and focus the efforts of staff and for the general
advancement of the City. A copy of the FY 2011-2012 version is included as Exhibit"A."
The Board may find it informative to review those items that are related to the Library listed
below, and also to make note of the Library's role in context within the larger matrix of the
Council's Mission Statement, Priorities, Goals, and Objectives.
•
Library Board
Regular Meeting —September 13, 2011
Page 2
The City of Moorpark's Mission Statement is "Striving to preserve and improve the
quality of life in Moorpark." Included in the top ten Priorities is Priority# 1: "Construct a
new City Hall, Human Services Center, and a Library." (The listed ten items are
considered to have equal priority.)
Goals and Objectives related to the Moorpark City Library:
VI. Enhance the delivery of services and expand program efficiencies.
A. 0 to 2 Years
•
1. Develop conceptual design proposal and process Civic Center Master Plan
including EIR for new City Hall, council chambers, and other government offices
and Library by June 30, 2011. (PRCS & CD)
17. Develop a teen programs and events page and calendar for the City's
website to incorporate all City recreation and library sponsored programs and
events scheduled for teens and enhance coordination of services between these
two divisions by June 30, 2012. (PRCS &AS)
There may be an opportunity shortly after the first of the year for the Board to communicate
suggestions for consideration in future Goals and Objectives for the Moorpark City Library.
STAFF RECOMMENDATION
Receive and file report.
Attachment: City Council 2011-2012 Goals and Objectives
S\Community Services W BRARYtlbrary Board\Agenda Reports\Lib 2011-09 Council Goals.docx
Exhibit A
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CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
FY 2011/2012
Approved by City Council June 15, 2011
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
For FY 2011/2012
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
TOP TEN (10) PRIORITIES (The listed items are considered to have equal priority.)
1. Construct new City Hall, Human Services Center and Library. (11.6.1.; VI.A.1. &
2.; VI.B.3.; VII.A.8.; VII.B.3.)
2. Improve City's watershed protection and flood control capabilities. (VII.A.16., 18.
& 19.; VII.C.2.)
3. Comprehensive update of General Plan Land Use, Circulation, Housing and
adopt updated OSCAR Elements to insure internal consistency among all
elements of the General Plan. (III.A.3.; VII.A.4.)
4. Widen Los Angeles Avenue (SR 118) to six travel lanes from Tierra Rejada
Road to SR 23 Freeway with a raised median and bus turnouts, and improve
Princeton Avenue from Condor Drive west to 1500 feet east of Spring Road.
(111.A.1.a) & d); III.A.6. & 7.; 111.6.2.)
5. Construct a permanent truck scale facility west of the City. (III.C.1.)
6. Widening of Moorpark Avenue/VValnut Canyon Road from Los Angeles Avenue
(SR 118) to north City limits and prepare plans for an alternate route for
north/south truck traffic through the City. (III.A.1.b); III.A.2.; III.A.10., 111.6.1. &4.)
7. Facilitate new commercial development on High Street. Develop and implement
program to encourage new multi and single family housing on underutilized sites
within the Downtown Specific Plan area and increase the number of affordable
housing units. (II.A.2., 3., 4., 5., 7. & 8.; 11.6.2.)
8. Increase City's General Fund revenue through enhancement of existing revenue
sources including business attraction and retention programs and establishment
of additional revenue sources. (IV.A.1., 3., 4. & 5.)
9. Enhance open space and greenbelt areas and determine feasibility of
establishing a trail system along the Arroyo Simi and work with other public
agencies to develop a comprehensive Arroyo Simi Management Plan that
incorporates flood control, habitat preservation/restoration, and recreation
components. (III.A.3.; IV.A.3.; VII.A.3.; VII.A.28.; VII.B.4.)
10. Promote sustainability and environmental protection in City programs and
facilities and inform residents, business owners, and contractors about best
practices and opportunities for recycling, reuse, water quality, green construction
techniques, water and energy conservation, and other sustainability efforts.
(I.A.2.; III.A.3.; VI.A.10. & 16.; VI.A.21., VI.C.2., VII.A.3., 11., 12., 16., 24. & 29.;
VII.B.6.)
2
DEPARTMENTAL GOALS AND OBJECTIVES
The abbreviation used after each objective indicates which department has
responsibility for it. If more than one abbreviation is used, the first one shown
has primary responsibility for that objective. The abbreviations and
corresponding departments used are as follows:
(AS) Administrative Services/Deputy City Manager
(CA) City Attorney
(CD) Community Development
(CE/PW) City Engineer/Public Works
(CM) City Manager
(F) Finance
(PD) Police Department
(PRCS) Parks, Recreation and Community Services/Assistant
City Manager
** Denotes those objectives related to an identified Top Ten Priority.
The notations in the left margin indicate whether funding for an objective is included in
the budget,as follows:
F Funded
NF Not Funded
SE Staff Effort (Staff effort only without need for additional funding)
Expand and encourage community involvement in establishing the general
policies of the City and increase the public's understanding of local
government operations.
A. 0to2Years
F
1. Develop an enhanced city website that encourages interactive
communication with the City in a user friendly format, easy calendar event
scheduling and removal, and includes additional online services for new
and renewed Business Registration and animal licensing, parking ticket
payments, and online ticket sales for the High Street Arts Center. (AS,
CD, F & PRCS)
SE** 2. Place sustainability information on City's website, government channel,
and in City publications, including information on actions taken by the City
to conserve water. (CD, AS & PRCS)
3
SE 3. Develop policy and procedures for City use of social media for public
information purposes. (AS & PRCS)
B. 2 to 5 Years
NF 1. Install two additional electronic message signs to further enhance City's
public information efforts. (PRCS &AS)
II. Revitalize downtown Moorpark with a focus on High Street and the
surrounding business district and residential neighborhoods, which
includes consideration of public rail transit, potential for increased
residential density, and governmental and related public uses.
A. O to 2 Years
F 1. Complete the right-of-way acquisition needed for the east side Spring
Road widening project from the railroad tracks south to a point south of
Los Angeles Avenue and then proceed with project construction. (CE/PW)
F** 2. Develop program to encourage new multi and single family housing
projects on underutilized sites within the Downtown Specific Plan area and
consider feasibility of City/MRA acquisition of selected sites. (CD)
F** 3. Complete MRA obligations of Disposition and Development Agreement
(DDA) for properties on south side of High Street and assist developer to
commence Phase I construction of commercial project. (CD)
F** 4. Process General Plan Amendment, Zone Change, and entitlement
process for high density residential project for MRA owned property at
Moorpark Avenue and Everett Street. (CD)
SE** 5. Negotiate Disposition and Development Agreement for MRA owned
property for a commercial development at 347 Moorpark Avenue. (CD)
F 6. Construct a public park on Second Street property by June 30, 2012.
(PRCS & CD)
SE** 7. Negotiate Disposition and Development Agreement for MRA owned
properties on Walnut Canyon Road. (CD)
NE** S. Prepare a Commercial Fagade Improvement Program to assist with
architectural improvements within the Moorpark Redevelopment Agency
Project Area for consideration by the MRA. (CD)
4
SE 9. Develop phasing plan and construct selected portions of the High Street
Streetscape Plan. (CD, CE/PW& PRCS)
B. 2 to 5 Years
SE** 1. Coordinate the City's efforts to resolve concerns with day laborers. (PRCS
& CD)
SE** 2. Negotiate Disposition and Development Agreement for MRA owned
property for commercial project at 467 High Street. (CD)
C. 5+Years
NF 1. Install raised median with landscaping on Princeton Avenue from Spring
Road to approximately 1,500 feet east of Spring Road. (CE/PW & CD)
Ill. Improve traffic circulation and mitigate impacts on the movement of traffic
through the City.
A. O to 2 Years
1. Work with Caltrans to complete a number of projects including: (CE/PW)
F** a) Obtain Caltrans approval for construction of a raised median on
Los Angeles Avenue from west city limits to SR 23 Freeway.
F** b) Determine the feasibility of new and/or revised connections to the
SR 23/118 freeways west of Princeton Avenue to facilitate the
possible construction of roadways to connect to Broadway Road
and/or North Hills Parkway.
SE c) Improve traffic signal synchronization for Princeton Avenue at SR
118 ramps and Condor Drive.
F** d) Widen south side of Los Angeles Avenue between Maureen Lane
and Shasta Avenue.
F** 2. Confer with Cattrans and work with developer to complete grading of
Alternate SR 23 and North Hills Parkway within Specific Plan No. 2.
Grading of Alternate SR 23 will include trail linkage between City and
Happy Camp Canyon Regional Park. (CD & CE/PW)
SE** 3. Prepare Trails Master Plan as part of OSCAR Element of the General
Plan. (CD, PRCS & CE/PW)
SE 4. Refine Bicycle Master Plan with accompanying GIS map consistent with
VCTC Bicycle Master Plan and incorporate it as part of Circulation
Element update. (CD & CE/PW)
5
F 5. Acquire right-of-way, prepare design and construct improvements to
widen Spring Road from the railroad to High Street/Princeton Avenue by
January 31, 2012. (CE/PW)
F** 6. Work with Caltrans to complete design and acquire right-of-way to widen
Los Angeles Avenue between Spring Road and Moorpark Avenue.
(CE/PW)
F** 7. Acquire right-of-way, prepare design and commence construction of
Princeton Avenue from Condor Drive west to 1,500 feet east of Spring
Road by March 31, 2012. (CE/PW)
F 8. Acquire right-of-way, prepare design and construct improvements to
Spring Road south of the railroad including construction of a raised
median to accommodate additional railroad crossing safety devices by
March 31, 2012. (CE/PW)
F 9. Confer with Caltrans and prepare required Project Study Reports (PSRs)
and environmental document for North Hills Parkway. Evaluate potential
funding options for portion of improvements not developer funded.
Proceed with preliminary design of planned railroad undercrossing.
(CE/PW& CD)
SE** 10. Prepare environmental documentation and an amendment to the
Circulation Element for Moorpark Avenue (SR 23) between Casey Road
and Los Angeles Avenue (SR 118) as an arterial street. (CD & CE/PW)
B. 2 to 5 Years
SE** 1. Coordinate efforts of various developers to construct improvements to
Walnut Canyon Road (SR 23) from Casey Road to north City limits to
provide lane widening, paved shoulders, and striped median. (CE/PW)
SE** 2. Consider feasibility of pedestrian bridge on Los Angeles Avenue (SR 118)
in vicinity of Moorpark Avenue. (CE/PW)
NF 3. Realign the intersection of Poindexter Avenue/ First Street at Moorpark
Avenue (SR 23). (CE/PW & CD)
SE** 4. Confer with Caltrans and evaluate potential funding options for
improvement of Alternate SR 23. (CE/PW & CD)
SE 5. Assist SCRRA with construction of modifications to the Arroyo Drive
railroad crossing. (CE/PW)
6
C. 5+Years
SE** 1. Work with VCTC, CHP, Cattrans, and County of Ventura to site a
permanent truck scale facility west of the City. (CE/PW &ACM)
F 2. Work with Cattrans to construct improvements at the eastbound and
westbound Collins Drive at SR 118 freeway ramps. (CE/PW)
IV. Strengthen the City's fiscal stability and long-range financial growth.
A. O to 2 Years
SE** 1. Develop proposed Business License Program for consideration by the
City Council. (F & CD)
SE 2. Develop an equitable basis for requiring all new development projects to
provide Affordable Housing units and/or pay in lieu fees. (CD)
SE** 3. Evaluate potential uses for parcels on the north side of the Arroyo Simi
that were deeded to City by SDI. (CD, CE/PW& PRCS)
SE** 4. Conduct citywide mail ballot to seek increase in assessments for street
lighting and landscaping. (F, CE/PW, PRCS &AS)
SE** 5. Prepare 5 Year Revenue/Expenditure Projections for all major Funds by
October 31, 2011. (F & CM)
SE 6. In conjunction with other affected cities, seek to modify current State law
(SB 716) prohibiting the use of Transportation Development Act (TDA)
funds for street purposes after July 1, 2014. (AS & CE/PW)
V. Reduce the potential for juvenile crime through intervention and prevention
efforts.
A. O to 2 Years
SE 1. Work with community groups and school district to address violence
intervention and drug use among teenagers. (PD & PRCS)
SE 2. Develop Community Forum to address drug use by teenagers, in
collaboration with the Moorpark Unified School District and Ventura
County Behavioral Health. (PD)
7
SE 3. Develop and implement a parenting education program such as "Parent
Project"to address families with children who are at risk of committing
juvenile crime. (PD)
SE 4. Plan and implement the DUI prevention program "Every 15 Minutes" on
the Moorpark High School campus. (PD)
B. 2 to 5 Years
NF 1. Develop a Youth Master Plan in collaboration with the various agencies
that serve Moorpark youth, including MUSD and Moorpark Boys and Girls
Club, and interested residents to identify existing needs, services and
programs, including but not limited to the expansion needs of the
Moorpark Boys and Girls Club. (PRCS)
VI. Enhance the delivery of services and expand program efficiencies.
A. O to 2 Years
F** 1. Develop conceptual design proposal and process Civic Center Master
Plan including EIR for new City Hall, council chambers, and other
government offices and Library by June 30, 2011. (PRCS & CD)
F" 2. Complete construction of the Ruben Castro Human Services Center for
the provision of non-emergency medical care and health and social
services to the residents of Moorpark by March 31, 2012. (PRCS)
NF 3. Purchase and install electrical generators to serve the Active Adult Center,
Arroyo Vista Recreation Center offices, and the Moorpark Public Services
Facility by June 30, 2012. (PRCS)
NF 4. Develop a unified filing system for all City files and an updated electronic
records retention schedule that conforms to federal and state law. (AS)
F 5. Complete construction of second access to south Metrolink.parking lot
from First Street by June 30, 2012. (CE/PW & CD)
NF 6. Install lighting at east parking lots, soccer fields, and multi-purpose court
at Arroyo Vista Community Park (AVCP). (PRCS)
SE 7. Develop City Manager approved administrative procedures to regulate
replacement procedure for computer hardware and software and
communication systems, and to document file back-up procedures and
disaster recovery and business continuation planning for the City's
computer and communication systems. (AS &CM)
H
SE 8. Prepare a Parks/Facilities Capital Improvement Program for presentation
to City Council by January 31, 2012. (PRCS)
F 9. Construct a wood ball wall at a selected City park by June 30, 2012.
(PRCS)
F** 10. Develop and implement a comprehensive water conservation program for
City facilities, parks and landscape maintenance districts including the two
phase installation of a centralized irrigation system by June 30, 2012.
(PRCS)
SE 11. Seek grant funding for acquisition and installation of a computerized Crisis
Information Management System in the City's EOC. (PRCS)
SE 12. Develop new procedures to enhance security of debit/credit card information
received by City. (F &AS)
SE 13. Evaluate existing financial policies and procedures and consolidate them as
part of City Council Policies Resolution by December 31, 2011. (F & CM)
SE 14. Prepare a Senior Adult Master Plan by June 30, 2012. (PRCS)
SE 15. Evaluate current Moorpark Municipal Code and City Council Policies
pertaining to Arts Commission, Parks and Recreation Commission, Planning
Commission and Teen Council for possible amendment of assigned duties.
(AS & CM)
SE** 16. Prepare list of energy savings projects including potential solar power for City
parks and facilities and a funding and phasing plan by June 30, 2012.
(PRCS)
SE 17. Develop a teen programs and events page and calendar for the City's
website to incorporate all City recreation and library sponsored programs and
events scheduled for teens and enhance coordination of services between
these two divisions by June 30, 2012. (PRCS &AS)
SE 18. By March 31, 2012, analyze alternatives to better utilize the roller hockey
court at Arroyo Vista Community Park as a multi-purpose court. (PRCS)
SE 19. By December 31, 2011, develop cost estimate to acquire temporary,
collapsible outfield fencing at Arroyo Vista Community Park for one of the
softball fields. (PRCS)
9
NF 20. Evaluate feasibility including legal,financial, and operational issues for City
to consider possible provision of water and wastewater services. (CE/PW&
CM)
SE** 21. By June 30, 2012, develop a plan to reduce the amount of turf in City parks
by ten percent (10%). (PRCS)
SE 22. By March 31, 2012, evaluate feasibility for greater use of Country Trail Park
by youth sports teams including construction of a restroom facility. (PRCS)
SE 23. Develop map and list of public art locations within City by December 31,
2011. (PRCS)
SE 24. Seek grant funding for installation of universally accessible play equipment.
(PRCS)
SE 25. By January 31, 2012, consider adopting formal policy that City and MRA
funded public projects include public art in the same manner as private
projects. (PRCS &AS)
F 26. , Evaluate options for second location for vehicular access to Arroyo Vista
Community Park for consideration by the City Council by March 31, 2012.
(CE/PW, CD & PRCS)
B. 2 to 5 Years
SE 1. Consider options for funding construction and maintenance of a
community aquatic facility. (PRCS)
NF 2. Continue to scan files, maps and oversized exhibits that require long-term
or permanent retention into the City's electronic imaging system. (AS,
CD, CE/PW & PRCS)
SE** 3. Design and construct an underground utilities project for the Community
Center site. (CE/PW& CD)
NF 4. Upgrade Community Center kitchen facilities. (PRCS)
NF 5. Acquire False Alarm software for tracking and billing purposes. (F & PD)
NF 6. Comprehensive update of City's Classification Plan and Job Descriptions.
(AS)
10
C. 5+Years
NF 1. Expand Arroyo Vista Community Park gym. (PRCS)
SE** 2. Evaluate use of artificial turf for playing fields at City parks including
maintenance and replacement costs. (PRCS)
VII. Reinforce and enhance Moorpark's attractive community character and
safeguard its desirable resources.
A. O to 2 Years
SE 1. Plan and conduct an emergency response exercise involving the City
Council and community organizations. (PRCS & PD)
SE 2. Develop policies and program guidelines for use of Art in Public Places
and Tree and Landscape fees by June 30, 2012. (PRCS & CD)
SE** 3. Develop options to enhance open space and greenbelt areas to include at
a minimum: (1) strengthening the Tierra Rejada greenbelt agreement;
and (2) consideration of adding new formal greenbelt(s) and agreement(s)
for the areas north and south of the Ronald Reagan Freeway(SR 118)
near the east end of the City of Moorpark and the west end of the City of
Simi Valley plus contiguous unincorporated Ventura County and west of
the City limits (Los Posas) for consideration by the City Council. (CD &
CM)
F** 4. Prepare a comprehensive update of all General Plan Elements with
special emphasis on Land Use, OSCAR, Housing and Circulation
Elements and insure internal consistency among all General Plan
Elements. Consider creation of a Natural Open Space land use
designation and the city's vision for land within the City's Area of Interest
as part of the Land Use Element. Present Housing Element to City
Council after State HCD acceptance and Planning Commission
consideration. Present Land Use and Circulation Elements to the City
Council by October 31, 2011. Present OSCAR Element to City Council by
June 30, 2012. Upon adoption of any General Plan Amendments,
prepare necessary changes to the Zoning Ordinance to insure conformity
and consistency with the General Plan. (CD)
SE 5. Process amendments to City Zoning Ordinance including definitions, non-
conforming uses, and overall internal consistency for presentation to the
City Council by December 31, 2011. (CD)
11
SE 6. Evaluate funding sources for undergrounding of utility lines throughout the
City. (CE/PW)
NF 7. Select location, design and construct a water spray attraction at one or
more selected City Parks. (PRCS)
NE** 8. Consider items of public art for Police Services Center, Arroyo Vista
Recreation Center, Human Services Center, High Street Post Office, and
Civic Center. (PRCS)
NF 9. Modify and upgrade wall treatment and enhance landscaping on north
side of Los Angeles Avenue (SR 118) between Millard Avenue and Spring
Road. (PRCS & CD)
NF 10. Landscape excess right-of-way on southeast corner of Tierra Rejada
Road and Moorpark Road and install standard curb and gutter. (PRCS &
CE/PW)
NF" 11. Develop a Tree Master Plan including tree inventory and mapping. (PRCS)
SE** 12. Develop options to enhance commercial and multifamily residential
recycling. (CE/PW)
SE 13. Evaluate feasibility of expanding security camera systems to additional
locations. (AS, CM & PD)
SE 14. By June 30, 2012, evaluate feasibility of establishing a community garden
program including identification of a preferred location. (PRCS)
SE 15. Evaluate feasibility of expanding activities for CERT trained community
members. (PRCS & PD)
F** 16. Update City's 1995 Master Drainage Plan and incorporate needed
improvements into Capital Improvement Program by June 30, 2012.
(CE/PW& CD)
F 17. Underground existing electrical lines on north side of Los Angeles Avenue
in the vicinity of the Arroyo Simi Bridge by June 30, 2012. (CE/PW)
SE" 18. In conjunction with the Ventura County Watershed Protection District,
prepare conceptual plans and evaluate potential funding for Arroyo Simi
improvements determined necessary by the FIRM update; and evaluate
the adequacy of existing facilities, determine what improvements are
needed, and develop a funding program to protect downstream properties
during 100 year storm events for:
12
a) Happy Camp Canyon Drain
b) Strathearn Drain
c) Canyon No. 2 Drain
d) Gabbed Canyon Drain, and
e) Walnut Canyon Drain
(CE/PW)
SE** 19. Work with owner of Villa Del Arroyo Mobile Home Park to resolve
drainage issues. (CE/PW)
F 20. Complete construction of sound wall on SR 23 north of Tierra Rejada
Road adjacent to Tract No. 4975 by March 31, 2012. (CD & CE/PW)
SE 21. Pursue state legislation to expand Vehicle Code Enforcement on private
property parking lots. (AS)
SE 22. Evaluate options for partial development, sale or continued lease of
Buttercreek Park by June 30, 2012. (PRCS & CM)
SE 23. Evaluate feasibility of constructing park facilities on MRA-owned remnant
property west of post office. (CD & PRCS)
SE** 24. Prepare initial annual report on City's Sustainability Programs by June 30,
2012. (CD)
SE 25. Develop a conceptual plan and cost estimates for a formal walking path
around the perimeter of Arroyo Vista Community Park. (PRCS)
SE 26. Work with Ventura County Fire Protection District to consider siting a fire
station in the Campus Park area of the City. (PRCS)
SE 27. Develop a turf maintenance management plan for Arroyo Vista
Community Park by March 31, 2012. (PRCS)
SE** 28. Develop options for use of 80-acre City owned open space parcel in the
Tierra Rejada Valley for consideration by the City Council by March 31,
2012. (PRCS)
NF** 29. Prepare a demonstration project with community involvement for
replacement of turf with native landscaping by June 30, 2012. (PRCS &
CD)
SE 30. Take an active role in the Regional Housing Needs Allocation (RHNA)
process to insure Moorpark can feasibly support assigned allocations.
(CD)
13
B. 2 to 5 Years
SE 1. Redevelop MRA owned former Caltrans yard on Los Angeles Avenue.
(CD)
NF 2. Establish Underground Utility District to underground electrical
transmission lines on Los Angeles Avenue (SR 118)from Shasta Avenue
to Millard Street. (CE/PW)
SE** 3. As part of new City Hall project, establish Civic Hall of Fame to recognize
city enhancement efforts by individuals and organizations. (AS)
SE** 4. Work with property owners within the unincorporated area on both sides
of Los Angeles Avenue to improve west City entry. (CD & CM)
SE 5. Evaluate feasibility of relocating the Metrolink layover facility and develop
recommendations for consideration by MRA Board. (CD &CE/PW)
NE** 6. Develop design plan to refurbish median landscaping and hardscape on
Tierra Rejada Road from Spring Road to Los Angeles Avenue and
Campus Park Drive from Princeton Avenue to Collins Drive including cost
estimates, financing, phasing and water conservation measures. (PRCS
& CE/PW)
C. 5+Years
NF 1. Landscape north side of Poindexter Avenue from Gabbed Road east to
vicinity of Chaparral School. (PRCS, CE/PW & CD)
NF** 2. Prepare design for extension of Fremont drain north of Los Angeles
Avenue. (CE/PW)
NF 3. Work with Caltrans to install additional landscape improvements at the SR
23 /Tierra Rejada Road interchange and Princeton Avenue SR 118
freeway ramps. (CE/PW & PRCS)
M:\DBroussalianw,,\WORD\CIYMGR\Obiectives 2011-2012 APPROVED by MCC 2011 0615.dac
19
ITEM 9, G
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Honorable Library Board
FROM: John Brand, Senior Management Analyst
DATE: September 2, 2011 (Meeting of September 13, 2011)
SUBJECT: Consider Appointing One Board Member to Serve on the Library's
100th Anniversary Ad Hoc Committee
BACKGROUND
Historical records indicate the first public library in Moorpark was established in 1912.
DISCUSSION
City Librarian. Heather Cousin is forming an ad hoc committee to assist the Library and
City staff in planning, coordinating, and promoting events connected to the 100th
Anniversary of a public library in Moorpark.
The Board is being asked to appoint one member to the Library 100th Anninversay ad
hoc committee. The Librarian would like to designate members of the ad hoc committee
to include members from the following organizations or groups:
One member from the Library Board
One member from the Moorpark Friends of the Library
Two additional members from local civic or philanthropic groups
STAFF RECOMMENDATION
Choose one member of the Board to serve on the Ad Hoc Committee.
•
ITEM e74
MINUTES OF THE LIBRARY BOARD SPECIAL MEETING
Moorpark, California July 27, 2011
A Special Meeting of the Library Board of the City of Moorpark was held on July 27,
2011, at Moorpark City Hall, located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER AND OATH OF OFFICE:
The meeting was called to order at 6:08 p.m.
City Clerk Maureen Benson administered the Oath of Office to the Board
Members.
2. PLEDGE OF ALLEGIANCE:
City Librarian Heather Cousin led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Michael Fenerin, Cindy Housel, Abigail
Sichmeller, Steven Wolfson, and Karen Wrolson.
Staff Present: Assistant City Manager Hugh Riley, Senior Management
Analyst John Brand, City Librarian Heather Cousin, and
Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
A. Drawing to Determine Library Board Appointee's Staggered Terms of
Office. Staff Recommendation: City Clerk will assist the Library Board to
conduct a drawing by lot to determine staggered terms of office for
appointees, with one member going out of office June 30, 2012, two
members going out of office on June 30, 2013, and two members going
out of office on June 30, 2014.
City Clerk Maureen Benson drew names to determine each member's
term of office. The outcome was as follows:
Michael Fenerin's term will end June 30, 2012
Abigail Sichmellers term will end June 30, 2013
Karen Wrofson's term will end June 30, 2013
Cindy Housel's term will end June 30, 2014
Steven Wolfson's term will end June 30, 2014
Minutes of the Library Board
July 27, 2011, Special Meeting
Page 2
B. Consider Annual Nomination and Selection of Library Board President and
President Pro Tern.
Board Member Wolfson moved and Board Member Sichmeller seconded
to nominate Board Member Fenerin as President.
MOTION: Board Member Wrolson moved and Board Member Housel seconded
that there were no further nominations and that Board Member Fenerin serve as
President for one annual term. The motion carried by unanimous voice vote.
Board Member Housel moved and Board Member Wolfson seconded to
nominate Wrolson as President Pro Tem.
MOTION: Board Member Sichmeller moved and President Fenerin seconded
that there were no further nominations and that Board Member Wrolson serve as
President Pro Tem for one annual term. The motion was carried by unanimous
voice vote.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
At this time, each Board Member gave a brief introduction of themselves and
their background. Hugh Riley introduced the staff present and explained their role
in supporting the Board.
Board Member Wolfson stated that future agenda items he would like to review
are all unfinished items from the former Library Trustees that need to be
addressed, a State of the Library report from the Librarian, and what issues the
City Council would like the Board to address in the future.
President Fenerin stated that he would like to review the top three priorities or
projects that Council and staff would like the Board to address for the next year.
At this time, President Fenerin encouraged the Board and staff to attend an
upcoming Friends of the Library meeting.
Minutes of the Library Board
July 27, 2011, Special Meeting
Page 3
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Library Board's Rules of Procedure for Meetings and Related
Functions and Activities, Including Regular Monthly Schedule. Staff
Recommendation: Adopt the Library Board Rules of Procedure for
Meetings and Related Functions and Activities, including Regular Monthly
Meeting Schedule.
Hugh Riley gave an overview of the proposed Rules of Procedure being
presented to the Board for review. He also reminded the Board that a
regular meeting date and time needed to be established.
The Board and staff discussed and clarified a few items in the document
including adherence to the Ralph M. Brown Act(Public Meeting Law).
MOTION: Board Member Wolfson moved and President Fenerin seconded to
adopt the Library Board Rules of Procedure as presented. The motion carried by
unanimous voice vote.
The Board and staff discussed schedules and which week day and time
would be best to hold the monthly meeting.
MOTION: President Fenerin moved and Board Member Sichmeller seconded to
hold the regular scheduled meeting on the second Tuesday of each month. The
motion was carried by unanimous voice vote.
MOTION: President Fenerin moved and Board Member Housel seconded to start
the monthly meetings at 6:00 p.m. The motion was carried by unanimous voice
vote.
John Brand informed the Board that although they are scheduled to meet once a
month, there may be a few months a year that the meetings will be canceled due
to constraints in time for staff, vacation schedules, etc.
President Fenerin inquired as to any one item that the Board should focus on
before the next meeting. John Brand suggested the Board familiarize themselves
with the current Library schedule and programs being offered.
9. CONSENT CALENDAR:
None.
Minutes of the Library Board
July 27, 2011, Special Meeting
Page 4
10. ADJOURNMENT:
The meeting was adjourned at 7:05 p.m.
APPROVED:
Michael Fenerin, President
Respectfully submitted:
Patty Anderson, Administrative Assistant