HomeMy WebLinkAboutRES CC 2012 3137 2012 1017 RESOLUTION NO. 2012-3137
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AUTHORIZING THE DE-
STRUCTION OF CERTAIN RECORDS (CITY COUNCIL
SPEAKER CARDS FROM JANUARY 2009 TO DECEMBER
2009, CITY COUNCIL WRITTEN STATEMENT CARDS
FROM JANUARY 2009 TO DECEMBER 2009, REDEVEL-
OPMENT AGENCY SPEAKER CARDS FROM JANUARY
2009 TO DECEMBER 2009, REDEVELOPMENT AGENCY
WRITTEN STATEMENT CARDS FROM JANUARY 2009
TO DECEMBER 2009, PLANNING COMMISSION SPEAK-
ER CARDS FROM JANUARY 2001 TO DECEMBER 2009,
PLANNING COMMISSION WRITTEN STATEMENT CARDS
FROM JANUARY 2001 TO DECEMBER 2009, AND PARKS
AND RECREATION COMMISSION SPEAKER CARDS
FROM JANUARY 1988 TO MARCH 1988)
WHEREAS, Government Code Section 34090, authorizes the destruction of City
records, unless otherwise provided by law, with the approval of the legislative body by
resolution and the written consent of the city attorney the head of a city department may
destroy any city record, document, instrument, book or paper, under his charge, without
making a copy thereof, after the same is no longer required; and
WHEREAS, Government Code Section 34090 does not authorize the destruction
of: (a) Records affecting the title to real property or liens thereon; (b) Court records; (c)
Records required to be kept by statute; (d) Records less than two years old; (e) The
minutes, ordinances, or resolutions of the legislative body or of a city board or commis-
sion; and
WHEREAS, the approved City of Moorpark Records Retention Schedule does
not specifically note this record series for the applicable retention period; and
WHEREAS, the California Local Government Records Management Guidelines
notes the retention for original communications related to Agendas as current + 2 years,
in accordance with the California Government Code Section 34090; and
WHEREAS, the State Code of Civil Procedure does not include a citation for this
record series.
WHEREAS, the Code of Federal Regulations does not include a citation for this
record series.
Resolution No. 2012-3137
Page 2
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council finds that the records set forth in Exhibit "A", at-
tached hereto, are older than the applicable retention period required by State law
(Government Code Section 34090), the California Local Government Records Man-
agement Guidelines, and the City of Moorpark's adopted Retention Schedule does not
specifically note this record series for the applicable retention period.
SECTION 2. The records do not affect title to real property or liens thereon, are
not court records or matters of pending or threatened litigation; are not minutes, ordi-
nances or resolutions of the City Council or any board or commission of the City; and
are not records required to be kept by statute.
SECTION 3. The City Council also finds that the City Attorney and the City Clerk
have given written consent to the destruction of said records, as shown on Exhibit "A".
SECTION 4. The City Council hereby authorizes the City Clerk to destroy the
City Records listed in Exhibit "A".
SECTION 5. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
PASSED AND ADOPTED this 17th day of October, 2012.
4Jani . Parvin, Mayor
ATTEST:
Maureen Benson, City Clerk
Attachment: Exhibit "A"
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Resolution No. 2012-3137
Page 3
EXHIBIT "A"
RECORDS DESTRUCTION CONSENT
Citations Sources:
Code of Federal Regulations: None Applicable
California Government (GC) Code, Section 34090, et. seq.
California Code of Civil Procedure (CCP): None Applicable
California Local Government Records Management Guidelines (CLGRMG)
City of Moorpark Records Retention Schedule (MRRS): None Applicable
DESCRIPTION DATES OF RETENTION CITATION
RECORDS REQUIREMENT (For longest
(YEARS) retention
period)
City Council Speaker Cards January 2009 to Current + 2 Years CLGRMG
December 2009
City Council Written Statement January 2009 to Current + 2 Years CLGRMG
Cards December 2009
Redevelopment Agency Speaker January 2009 to Current + 2 Years CLGRMG
Cards December 2009
Redevelopment Agency Written January 2009 to Current + 2 Years CLGRMG
Statement Cards December 2009
Planning Commission Speaker January 2001 to Current + 2 Years CLGRMG
Cards December 2009
Planning Commission Written January 2001 to Current + 2 Years CLGRMG
Statement Cards December 2009
Parks and Recreation Commis- January 1988 to Current + 2 Years CLGRMG
sion Speaker Cards March 1988
Approved for Destruction: 5 7Q"n;;�L�
Deborah S. Traffenste , Deputy City Manager
Approved for Destruction:
Hugh Ril , Assistant Cit er
Approved for Destruction: '�4�
Dave Bobar t, Community Devel pment Department
Consent to Destruction:
Josep M. Monte , City Attorney
Maureen Benson, City Clerk
Resolution No. 2012-3137
Page 4
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss.
CITY OF MOORPARK )
I, Maureen Benson, City Clerk of the City of Moorpark, California, do hereby cer-
tify under penalty of perjury that the foregoing Resolution No. 2012-3137 was adopted
by the City Council of the City of Moorpark at a regular meeting held on the 17th day of
October, 2012, and that the same was adopted by the following vote:
AYES: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin
NOES: None
ABSENT: None
ABSTAIN: None
WITNESS my hand and the official seal of said City this 25th day of October,
2012.
Maureen Benson, City Clerk
(seal)
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