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PARKS AND RECREATION COMMISSION MEETING AGENDA
February 4, 2013
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER AND OATH OF OFFICE:
The City Clerk will administer the Oath of Office to the newly appointed Parks
and Recreation Commission.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Chair and Vice Chair.
B. Review of the California Public Meeting Law(the Brown Act).
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Schedule the 2013 Spring Park Tour. Staff Recommendation: Schedule a
date and time to conduct the 2013 Spring Park Tour.
B. Consider Attending the 2013 CPRS Conference. Staff Recommendation:
Discuss attendance at the 2013 CPRS Conference in San Jose,
California, from March 5 through 8, 2013 (Oral Report).
C. Consider the Selection of One Parks and Recreation Commissioner to
Serve on the Youth Sports Committee for a One Year Term. Staff
Recommendation: Select one Commissioner to serve on the Committee
for a one-year term.
Parks and Recreation Commission
February 4, 2013
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
Meeting of November 5, 2012. Staff Recommendation: Approve as
presented.
B. Fireworks Extravaganza 2012 Report. Staff Recommendation: Receive
and file report.
C. Camp Moorpark Program Summary. Staff Recommendation: Receive and
file report.
D. Parks Quarterly Report. Staff Recommendation: Receive and file report.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular
business hours. The agenda packet for all regular Commission meetings is also available on the City's
website at www.ci.moorpark.ca.us. -
My member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion Item.Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion Item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be Imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion Items. Any
questions concerning any agenda Item may be directed to the Parrs and Recreation Department at 517-
6227.
In compliance with the Americans with Disabilities Act,If you need special assistance to review an agenda or
participate In this meeting, including awdlary aids or services, please contact the Parks and Recreation
Department at(805) 517.8227. Upon request,the agenda can be made available In appropriate alternative
formats to persons with a disability.Upon advance notification of the need for disability-related modification
or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the
meeting(28 CFR 35.10245.104;ADA Title II).
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Hugh R. Riley, Assistant City Manager
DATE: January 25, 2013 (Meeting of February 4, 2013)
SUBJECT: Parks and Recreation Commission 2013 Spring Park Tour
DISCUSSION
The Commission will tour six to eight of the City's parks for the purpose of
discussing and identifying enhancements and improvements it may wish to
consider. The purpose is not to identify maintenance issues.
The Commission is being asked to select a date and time to conduct their Spring
Park Tour. Staff will publish an agenda identifying the parks on the tour and
estimated arrival times for the public.
STAFF RECOMMENDATION
Select a date and time when Commission and staff will conduct their 2013 Spring
Park Tour.
1
Consider Attending the 2013 CPRS Conference. Staff Recommendation:
Discuss attendance at the 2013 CPRS Conference in San Jose, California,
from March 5 through 8, 2013.
Verbal Presentation
No Staff Report
2
H g Y`�@•i' g G
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Hugh R. Riley, Assistant City Manager
DATE: January 25, 2013 (Meeting of 2/4/13)
SUBJECT: Consider Selection of a Parks and Recreation Commissioner
to Serve on the Youth Sports Committee
BACKGROUND
The City has a Youth Sports Committee comprised of one member of the City Council
(currently Councilmember Mark Van Dam), one Parks and Recreation Commissioner,
and a representative from each of the Moorpark youth sports organizations. The
purpose of the Committee is to receive input and feedback from the youth sports
organizations, coordinate the use of park facilities, and to identify and share information
about long-term goals and current and future needs. The Committee meets once or
twice a year, typically on a weekday evening. Commissioner Pflaumer was the Parks
and Recreation Commission representative for the past year.
The Parks and Recreation Commission is being asked to select one of its members to
serve on the Youth Sports Committee for a one-year term.
STAFF RECOMMENDATION
Select one Commissioner to serve on the Youth Sports Committee for a one-year term.
S:\Community SeNicesIADMINISTRATIVEW&R CommissiontAgenda Reports\2013\February 4\Youth Sports Committee.doc
3
ITEM 9 R
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California November 5, 2012
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on November 5, 2012, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Pflaumer called the meeting to order at 6:34 p.m.
2. PLEDGE OF ALLEGIANCE:
Allen Walter led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Zachary Cook, Sandra Thompson, Julie
Weisberger, and Chair Thomas Pflaumer.
Staff Present: Assistant City Manager Hugh Riley, Parks and Landscape
Manager Jeremy Laurentowski, Parks and Landscape
Superintendent Allen Walter, Recreation Superintendent
Stephanie Anderson, and Administrative Assistant Patty
Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Commissioner Cook requested Item 9.B be pulled, Commissioner Thompson
requested Item 9.A be pulled, and Chair Pflaumer requested Item 9.D be pulled
for discussion.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Chair Pflaumer encouraged the public to vote on Election Day, November 6.
8. PRESENTATION/ACTION/DISCUSSION:
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P&R Commission Meeting
November 5, 2012
Page 2
A. Consider Cost Recovery Summary Report for Fiscal Year 2011-2012.
Staff Recommendation: Provide feedback on cost recovery report and
direct staff to present the report to the City Council.
Stephanie Anderson gave a brief overview of staffs report. She reviewed
the programs and classes which met their goals, others that met minimum
goals, and those that did not.
The Commission and staff discussed ways the City might increase
revenue for the programs and classes, enabling them to reach their goals.
They also discussed the programs and classes staff is recommending to
be discontinued, and which ones they would like to see carried forward.
The Commission once again stated they would like to have a joint meeting
with the Teen Council to discuss teen events and how the Commission
might be able to assist them in increasing attendance at their functions.
MOTION: Commissioner Weisberger moved and Commissioner Cook seconded
a motion to approve staffs recommendations and to present the report to City
Council for their consideration. The motion was carried 4-0.
B. Consider Playground Equipment Replacement at Poindexter Park,
Country Trail Park, and Peach Hill Park. Staff Recommendation: Approve
staffs recommendations for City Council's consideration.
Jeremy Laurentowski gave staff's report. He reviewed the play equipment
that needs to be replaced at each park, as well as the cost to each park
zone.
The Commission stated they would like to keep the merry-go-round at
Poindexter Park. Jeremy Laurentowski explained that the code
compliance for safety issues makes it not possible at this time.
The Commission and staff also discussed placing a water feature at
Peach Hill Park, the installation of the ramp at Country Trail Park, and
wood chips replacing sand at all the parks. Commissioner Cook
suggested that perhaps staff could post a sign at the playgrounds stating
that the sand is being replaced due to safety standards that must be met.
He stated that many patrons prefer the sand.
5
P&R Commission Meeting
November 5, 2012
Page 3
MOTION: Commissioner Cook moved and Chair Pflaumer seconded a motion to
approve staff's recommendation for City Council consideration. The motion was
carried 4-0.
9. CONSENT CALENDAR:
Commissioner Cook requested Item 9.B be pulled, Commissioner Thompson
requested Item 9.A be pulled, and Chair Pflaumer requested Item 9.D be pulled
for discussion.
Commissioner Thompson stated that during the Park Tour of June 27, 2012, the
skaters at Poindexter Skatepark had requested of staff and the Commission to
alter or remove a lower wall inside the Skatepark because it tended to damage
the skateboards. Commissioner Thompson inquired as to the status of this
request. Jeremy Laurentowski stated that the wall has not been altered as of yet,
but options are being considered at this time.
Commissioner Cook confirmed with staff that the proposed improvements at
Country Trail Park will cost $330,000 as stated in staffs earlier report, and not
$500,000 as stated in the Parks Quarterly Report. Also, Commissioner Cook
discussed with staff the proposed bicycle/pedestrian path at Arroyo Vista
Community Park.
Chair Pflaumer discussed staff's recommendation in the Spring Camp report to
eliminate field trips during Moorpark camps. Staff stated that field trips are only
proposed to be eliminated during Spring Camp, which is only a one week
session.
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
Meeting of June 25, 2012. Staff Recommendation: Approve as presented.
B. Parks Quarterly Report. Staff Recommendation: Receive and file report.
C. Recreation Programming Quarterly Report. Staff Recommendation:
Receive and file report.
D. Spring Camp Report. Staff Recommendation: Receive and file report.
E. Moorpark Has Talent Report. Staff Recommendation: Receive and file
report.
F. Spring Egg Hunt Report. Staff Recommendation: Receive and file report.
G. Arts Festival Report. Staff Recommendation: Receive and file report.
6
P&R Commission Meeting
November 5, 2012
Page 4
MOTION: Commissioner Thompson moved and Commissioner Weisberger
seconded to approve the Consent Calendar as presented. The motion was
carried 4-0.
10. ADJOURNMENT:
The meeting was adjourned at 7:27 p.m.
APPROVED:
Respectfully submitted Thomas Pflaumer, Chair
Patty Anderson, Administrative Assistant
7
1 mm 13
•
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: Parks & Recreation Commission
FROM: Stephanie Anderson, Recreation Superintendent
DATE: November 6, 2012 (P&R Meeting of February 4, 2013)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
Since 1997, the City of Moorpark has sponsored an annual 3r" of July Fireworks
Extravaganza at the Arroyo Vista Community Park. This Independence Day celebration
features entertainment, vendors, games and attractions, and an aerial fireworks display.
DISCUSSION
The 2012 Fireworks Extravaganza was held on Tuesday, July 3, from 4:00 to
approximately 10:00 p.m. at the Arroyo Vista Community Park. Event features included
live entertainment, games and attractions, food vendors, and the aerial fireworks
display.
Admission fees were increased by $1.00 this year, from $3.00 per person to $4.00 per
person. Children 5 and under were admitted free of charge. Entertainers, vendors, staff
members, and sponsors were also admitted free of charge. Activities at other parks this
year were limited to the sale of glow and inflatable items at Tierra Rejada, Mountain
Meadows, and Glenwood parks.
Musical entertainment stated at 5:00 p.m. with the "Mark Cross Band." The band is
comprised of Moorpark residents who played primarily original songs with a few cover
songs. "Raymond Michael," who performed at the fireworks event in 2002, was selected
as the feature act this year. Raymond, along with his band the "Rock N' Roll Revival
Band," performed from 7:30 to 9:00 p.m., with an encore after the fireworks show that
lasted approximately 15 minutes. The crowd enjoyed the music and many people were
dancing in front of the stage.
A variety of other activities took place in the transition time between bands. The
American flag was presented by the Ventura County Sheriff's Department. "Moorpark
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Parks and Recreation Commission
Page 2
Has Talent" finalist Kristen Jones sang the National Anthem for the presentation. Mayor
Janice Parvin led the Pledge of Allegiance. Also during this time staff led some
audience participation games of tug-o-war. Announcements and sponsor recognitions
were also made during the intermission.
In addition to the above described activities at the stage, the event featured special
attractions, games, and vendors. A small fee was charged to the public by the vendors
providing the special attractions. Attractions included bounce tents and other inflatable
attractions, face painting, a climbing wall, laser tag, paint ball game, non-motorized
rides, and carnival games. Attraction vendors included Jolly Jumps, Kids Jumping for
Joy, and LifeSpring Church. Recreation staff led a variety of picnic games near the
attraction area. These games were free of charge, and included gunny sack races, hula-
hoop contests, tug-o-war, relay races, and more. A variety of patriotic novelty items
were awarded to participants.
The number of food vendors increased this year, with twenty-seven food booths this
year compared to twenty-two last year. Food vendors were located at three food courts,
with ten vendors in courts #1, nine in court #2, and eight in court #3. Food courts were
located near the recreation center, the ball field snack bar, and the football field. Items
sold included tri-tip, seafood, pizza, funnel cake, kettle corn, fries, shave ice, and many
other items. Other vendors included Band Boosters selling items such as glow
necklaces, inflatable items, and patriotic knick-knacks. The American Legion distributed
hundreds small flags to the public free of charge. Moorpark MOPS sponsored a free
diaper-changing booth. The Moorpark Explorers post also sponsored a booth, and the
sheriff department's Don't Drink and Drive trailer was on display.
Zambelli International was contracted for the aerial fireworks display this year. Staff
again worked with the City's sound engineer to develop the musical accompaniment
that was used during the display. The display ran smoothly this year and staff received
many positive comments about it. This year, patriotic military marches were removed
from the musical accompaniment based on feedback from some participants last year.
The only complaints staff received about the event this year were that the marches had
been removed. They will be reincorporated into the music next year.
The Moorpark Explorers Post worked with the Sheriffs Department on parking and
traffic control. A City staff person was also assigned to parking to assist with
communications and oversight. The north side of the access road was striped by Public
Works to maximize the number of parking spaces available in the park. This continues
to be effective. Permit parking for vendors and staff was again located in lot C. VIP and
disabled parking was located in lot#A and B.
Police services were provided by the Ventura County Sheriff's Department, and a fire
inspector was on site for the day. Volunteers from ARES provided radio
communications. This assistance continues to be a valuable asset to the smooth
running of the event. This year, a private company was contracted to provide first aid
and basic life support services. However, the performance of the company did not meet
9
Parks and Recreation Commission
Page 3
the City's expectations, and other alternative for medical response will be considered for
next year. Two major incidents were reported this year. One was a medical emergency
for which paramedics were called to transport the ill person from the event site by
ambulance to the hospital. The other was a report of an assault at the conclusion of the
event, which was determined to be a false report.
The primary issue with the event continues to be the large amount of pedestrian and
vehicle traffic exiting the park at the end of the event. The traffic egress plan, which has
been in place for the past several years, was utilized again this year. Barricades were
aligned along the center of the road to delineate between pedestrian and vehicle traffic.
The sidewalk on the south side of the access road and the entire inbound traffic lane
were reserved for pedestrian traffic, with vehicles limited to the outbound lane.
Pedestrian crosswalks were established at key points to allow pedestrians to cross the
road without disturbing the traffic flow. The park was emptied of vehicle traffic in
approximately an hour and a half.
Sponsorships decreased again this year. Last year the City received $3,000 in
sponsorships. This year, sponsorships totaled $2,100. Sponsorships included $1,000
from Moorpark Rubbish; $500 each from Wayne J. Sand & Gravel and Facey Medical
Foundation; and $100 from CJ Seto Support Services. Sponsors were recognized in
print advertising and with announcements during the event. They also received
complimentary event passes, and either a certificate or plaque.
Both gross direct and indirect costs for the event were up slightly from 2011. Direct
costs increased due primarily to increases in security and the purchasing of equipment,
including crowd control devices and additional signage for the event site. Indirect costs
increased due to increases in full-time staff costs and the inclusion of park facility (fields
and field lights) costs associated with the event. Revenue increased significantly, due to
the $1.00 increase in the admission fee. It should be noted that costs for management
staff who worked the day of the event were not included in cost calculations. Estimated
costs for competitive service employees from other divisions are included in the full-time
staff cost calculations. A budget summary is included in this report.
Attendance at the event was slightly lower than last year's record high. This year, just
over 12,000 people attended the event. It is estimated that several thousand more
watched the fireworks display from nearby parks, shopping centers, and homes. The
Fireworks Extravaganza continues to be a successful event.
A wrap-up meeting was held after the event. Event staff indicated the event was well
managed and no major problems were encountered. Suggestions to refine the event
were solicited from those at the meeting. Suggestions for future years include (in no
particular order):
• Increase signage; especially to notify public that park is closed until gates open
at 3:45 p.m.
10
Parks and Recreation Commission
Page 4 •
• Park the City's electronic traffic sign on Tierra Rejada Road and post event hours
on it.
• Continue to schedule at least two staff at the top gate from 10:00 a.m. until the
gates open; possible increase the number of staff scheduled during vendor
check-in.
• Have a police officer stationed at the top gate before gates open to assist City
staff.
• Continue to find ways to reduce the number of people sneaking in to the event,
especially through the restricted zone.
• Post signs at end of cul-de-sacs above park slope stating "Park Closed Until 3:45
p.m." and "Do Not Enter, Use Park Entrance."
• Continue to use police bike patrol, very effective.
• Get more change for admissions (ran out of change frequently.)
• Secure different company for medical services; company contracted did not
seem competent, staff seemed inexperienced and unable to handle
emergencies.
• Continue to schedule police officer at gate 30 minutes prior to opening gates,
helped with traffic.
• There were several lost children this year; system for handling lost children
worked well, continue using system.
• Ensure police officer always escorts staff person transporting money (officer was
not always with or available to staff person.)
• Sell tickets in advance, consider selling wristbands.
• Charge $10 for on-site parking.
• Continue to use ARES, very helpful.
• End of event this year was chaotic (injury occurred, lost children, patrons
smoking marijuana.) No suggestion on how could have been prevented or better
addressed.
• Continue to schedule police car for outlying parks.
• Put patriotic marches back into fireworks accompaniment music.
• Continue to improve coordination and communication between gate staff and
admission staff just before and when gates open.
• Continue to improve coordination and communication between admission staff
and parking staff.
• Reinforce with vendors that they must have admission pass or pay the entry fee.
11
Parks and Recreation Commission
Page 5
BUDGET SUMMARY
FIREWORKS EXTRAVAGANZA BUDGET SUMMARY
2012 EVENT 2011 EVENT 2010 EVENT
Participants 12,100.00 Participants 19100.00 Participants 12,300.00
GROSS REVENUE $ 53,494.32 GROSS REVENUE $ 45,981.00 GROSS REVENUE $ 42,786.86
Vendor Fees S 6601.00 Vendor Fees $ 7,776.00 Vendor Fees S 7,04]00
Sponsorships $ 2,100.00 Sponsorships $ 3,000.00 Sponsorships S 3,50000
Admission Fees $ 42,793.32 Admission Fees $ 35,205.00 Admission Fees $ 32,23966
DIRECT COSTS $ 38,354.47 DIRECT COSTS $ 37,138.84 DIRECT COSTS $ 34,093.66
Fireworks Display $ 13,000.00 Fireworks Display $ 13,000.00 Fireworks Display $ 12,000.00
Entertainment $ 2,860.00 Entertainment $ 2,427.87 Entertainment $ 9141.31
Stage, Sound. Lighting $ 4,35510 Stage, Sound, Lighting $ 4.340 90 Stage,Sound. Lighting $ 4,340.90
Equipment, Signs, Prizes $ 1,297.71 Equipment Signs, Prizes $ 545.36 _Equipment Signs, Prizes $ 118.96
Publicity and Promotion $ - Publicity and Promotion $ 291.20 Publicity and Promotion $ 192.00
Esent Insurance $ 2,976.25 Esent Insurance $ 2,746 25 Event Insurance $ 2,746.25
Police/Security/Safety $ 10,968.26 Police/Security/Safety $ 9.934.00 _Police/Security/Safety $ 8,584.00
Sanitation $ 2,880.00 Sanitation $ 3,818.96 Sanitation $ 2,935.62
Sponsor Benefits $ 17.15 Sponsor Benefits $ 34.30 Sponsor Benefits $ 34.62
Part-time Staff Costs $ 1,962.34 Part-time Staff Costs $ 1,925.19 Part-time Staff Costs $ 1,839.40
INDIRECT COSTS $ 163191.78 INDIRECT COSTS $ 12,726 00 INDIRECT COSTS $ 15,926.00
Full-time staff costs(est.) $ 14,498.72 Full-time staff costs(est.) $ 11,791.00 Full-time staff costs (est.) $ 14,629.00
Overhead Costs $ 1,693.06 Overhead Costs $ 935.00 Overhead Costs $ 1,297.00
TOTAL COST $ 56,508.59 TOTAL COST $ 51,790.03 TOTAL COST $ 51,859.06
Gross Profit/(Loss) $ 13,177.51 Gross Profit/(Loss) $ 8,842.16- Gross Profit/(Loss) $ 8,693.20
Net Profit/(Los) $ (3,014.27) . Net Profit/(Los) ' $ (5,809.03) Net Profit/(Los) $ (9,072.20)
Net Profit/(Los)/Participant $ (0.25) Net Profit/(LospParticlpant $ (0.44)1 Net Profit/(Los)/Participant $ (0.74)
STAFF RECOMMENDATION -
Receive and file this report.
12
fl EM G
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Anderson, Recreation Superintendent
DATE: December 14, 2012 (Meeting of February 4, 2013)
SUBJECT: Camp Moorpark Program Summary
BACKGROUND
The City of Moorpark has offered a summer day camp program at the Arroyo Vista
Recreation Center since 1994. The program was designed for youth ages 5 through 12.
From 2002 through 2004, the City also offered a Travel Camp for youth ages 12 to 15.
In 2009, Camp Moorpark was reorganized into three programs: MiniCamp for ages 4
years and 9 months through 7; Camp Moorpark for ages 6 through 10; and Adventure
Camp for ages 10 through 15.
DISCUSSION
Summer camp was held during the Moorpark Unified School Districts summer break,
June 4 through August 28, 2012. Due to MUDS's schedule, the summer camp season
this year was several days longer than prior years. Hours for Minicamp and Camp
Moorpark were 9:00 a.m. to 3:00 p.m. and hours for Adventure Camp were 10:00 a.m.
to 4:00 p.m. on Tuesday, Thursday, and Friday and 10:00 a.m. to 6:00 p.m. on Monday
and Wednesday. Extended care for all camps was offered from 7:00 a.m. to 6:00 p.m.
A variety of activities were offered in each camp. MiniCamp and Camp Moorpark
oriented activities based on weekly themes. Camp Moorpark included sports, games,
arts and crafts, special guests, theme events, parties, trips, and movies. Mini Camp was
designed for younger elementary children and included activities similar to Camp
Moorpark, without bus field trips. Adventure Camp included a field trip each day. Trips
included theme parks, beaches, local hang-outs, movies, malls, and museums.
Attached to this report are the summer 2012 camp packets for reference. It should be
noted that some trips as listed in the packet were changed due to scheduling issues.
While overall enrollments increased this year due to the longer camp season, overall
average daily attendance for the program fell slightly. In terms of attendance, Mini
13
Camp was the only program to see an increase this year. Total unduplicated
participants and average daily attendance decreased for both Camp Moorpark and
Adventure Camp. Mini-Camp saw an increase in unduplicated participants and a slight
increase in average daily attendance.
The decrease in attendance for Camp Moorpark was primarily for on-site days and
walking field trips; bus field trip days continued to fill to capacity for most dates. Staff
will work to improve planning and activities for on-site days to increase interest and
attendance. Staff will also analyze Adventure Camp field trips scheduled and
corresponding attendance, and modify trip scheduling next year in an effort to improve
attendance in the program (poorly attended trips will be eliminated, successful trips will
be repeated, and new trips may be added.)
Camp annual enrollment and daily registration fees charged this year were the same as
last year. Gross revenue for the program increased this year, due to the longer camp
season. However, the longer season also resulted in increased direct costs, part-time
staff costs, and indirect costs. Overall, the program has a small net loss this year, due
to the decrease in average daily attendance. A budget summary of the program as a
whole is included in this report. A summary of camp attendance and a budget history
for the past ten years is also included. It should be noted that prior to 2009, most
overhead costs in recreation programs were not accounted for, and there was no
consistent method for calculating full-time staff costs.
STAFF RECOMMENDATION
Staff recommends that the Commission receive and file this report.
Budget Summary
Cam• Moor•ark—Total Pro•ram 2012 2011 2010
Da s of Cam• 60 58 AC 55 52
Partici•ants undu•licated 329 327 297
Total Enrollments 6,806 6,471 5,203
Avera•e Dail Attendance 113.4 117.7 100
Direct Costs $141 596 $134 478 $128 643
F/T Staff $57,006 $45,636 $60,736
Overhead Costs $18,029 $12,230 $14,627
. $192,344::.,., $204,0061-
Gross Profit/ Loss $70,432 $69,846 $44,523
Net Profit/ Loss Per Partici•ant IOW= $36.63 $103.84
14
Demographic summary:
Ages Served Preschool Youth Tween Teen Adult
(under5) (5-10) (11-13) (14-17) (18+)
Participants 0 275 52 2 0
Cost Recovery summary (Category: Day Camps):
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 100% 100%
Percent Division Indirect Costs Recovered 93.9% 50% 75%
Minimum Recovery Met: x Yes ❑ No
Target Recovery Met: x Yes ❑ No
Camp Moorpark 10 Year Enrollment History
350
300 _.
250
200 "- "" --Total Participants
-Mt-Average Daily Attendance
I
—A—Minimum Attendance_ S —Hs-Maximum Attendance
150 _.
—El—MUSD Students In Hundreds
100
50
0
2003 2004 20( 2006 2007 2008 2003 2010 2011 2012
15
Camp Moorpark 10 Year Budget History
$250,000
$200,000 - -
$150,000
�:Program Costs
•Part-time Staff
•Total Indirect Costs
•Total Costs
$100,000 •Program Revenue
$50,000
•
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Attachments: Summer Camp Packets
16
- ,, City of Moorpark, Recreation Division
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Arroyo Vista Recreation Center
4550 Tierra Rejada Road, Moorpark
(805) 51 ?-6300
avrcoci.nioorpark.ca.us
SUMMER zoiz
17
as
las• General lnformatioh
AGES: Mini Camp Moorpark is for boys and girls ages 4 years 9 months to 6.
HOURS:Mini Camp Moorpark operates from 9:00 a.m.to 3:00 p.m.,Monday through Friday.
EXTENDED CARE: Extended care is available for participants from 7:00 a.m. to 9:00 a.m. and from
3:00 p.m.to 6:00 p.m.for no additional charge.
CAMP RULES:Everyone at camp should have fun and be safe!Campers are expected to treat every-
one respectfully. Harmful or disruptive behavior is not allowed.Additional rules will be discussed with
campers at the start of each session. Please note that electronic devices, including video games and
cell phones, are not allowed at camp.
DRESS CODE: Children must come to camp dressed appropriately for an active day.On walking trip
days, campers must wear the camp shirt. Children must wear tennis shoes or other sok-soled shoes
appropriate for sports and games. Open-toed shoes, sandals, boots, and clothing with inappropriate
pictures or statements are not allowed. Parents are advised to apply sunscreen to children every day
prior to camp.
LUNCHES:Please pack a hearty lunch for yourchild.Send lunches in a well sealed lunch box or cooler,
unless otherwise noted for field trips in the Camp Chronicle. Always make sure lunches are clearly
marked with your child's name. Refrigerator space is available only if your child has a special need and
requires food or medication that must be refrigerated.
SNACKS. Snacks are provided in the afternoon. Please send snacks for your children if they attend
extended care in the morning.
Health & Safety
CAMPER HEALTH: In order to protect the health of other children at Camp Moorpark,any child who is
ill or has any contagious medical condition may NOT attend camp. Children must be free from fever,
Sit rash,or other signs of contagious illness for 24 hours before returning to camp. If,during the course
of the day,a child develops any sign of contagious illness including rash, vomiting,diarrhea, or fever,
or any sign of head lice,the parent or legal guardian will be notified and the child must be picked up
immediately.
Head lice:Please check your children for head lice before bringing them to camp. Camp Moorpark
has a NO NITS"policy.
MEDICATION: Only prescription medication can be administered by camp staff. All medication must
be presented to camp staff in the original container at the time the child is signed in for the day.A
"Permission forAdministration of Prescription Medication form must be completely filled out and signed
by the parent or legal guardian before medication can be administered.
CHILDREN WITH SPECIAL NEEDS: Children with special needs are welcome at Mini Camp Moor-
park.Special needs(including allergies,dietary restrictions,and physical or mental challenges)should
be noted on the registration form. For the well-being of all campers, camp participants must be able
to abide by camp rules and participate in group activities.Accommodation will be assessed on a case
by case basis. If your child requires medication, it must be noted on the registration form, and the
procedure outlined above must be followed.
SIGN IN&SIGN OUT POLICY:To ensure your child's safety,campers may not sign themselves in or
out. A parent, legal guardian,or authorized adult(age 18 or older)is required to drop off and pick up
children.All campers must be signed in and signed out on the attendance roster.Only adults listed on
your registration form are allowed to sign your children in or out. ID will be required.
NOTICE OF MANDATED REPORTER STATUS:All Camp staff,volunteers,and agents are designated
"Mandated Reporters°by the State of California. In accordance with California State Law,all cases of
suspected child abuse or neglect will be reported to the appropriate agency.
Mini Camp Activities
CAMP ACTIVITIES:Mini Camp Moorpark is all about fun in a welcoming and friendly environment!Campers are supervised by trained camp
' counselors at all times. Campers will participate in a variety of exciting indoor and outdoor activities during the day. During regular camp
hours(9:00 a.m.to 3:00 p.m.)activities are structured and include age-appropriate arts and crafts,active and passive group games,sports,
parties, special events&guests,water play, Camp Store, movies,and more. During extended care, campers will enjoy board games, ping
pong, Legos,drawing, gym time,and other free play activities.
DAILY EVENTS: Each day has a special activity. Monday features a theme story, Movie Tuesday features a theme-related movie, Wet N
Wld Wednesday features a fun water day,Theme Thursday features a party or special guest,and Foot Trip Friday features a walking trip.
FIELD TRIP FRIDAY:On Fridays,Mini campers will join Camp Moorpark and embark on a walking field trip.Field trip destinations are within
approximately 1 mile from the Arroyo Vista Community Park.
CAMP CASH: Camp Moorpark is a positive place!"Camp Cash"is a positive reward for campers."Camp Cash"is awarded to campers for
good behavior, special service, a positive attitude, winning games, and activity participation. "Camp Cash" can be redeemed for items in
the Camp Store. Camp Store prices range from $1 to$40. The camp store will be open every Tuesday and Friday, so don't forget to bring
your Camp Cash!
Sample Schedule Staff 6- Facilities
(On Site Schedule.Subject to change,
depending on the day's activities) CAMP STAFF: Our energetic and enthusiastic camp counselors make camp fun!
Z00-9:00 a.m. Extended Care Counselors are thoroughly trained on camp policies, safety procedures, active and
9:00 a.m. Opening Circle passive games, arts and crafts, camp songs, and sports and athletic activities. All
920 a.m. Activity Station 1 camp staff undergo fingerprinting and background checks and are CPR and First Aid
10:00 a.m. Activity Sladon2 trained.There are a lot of familiar faces at Camp Moorpark,as many of our counselors
return for several seasons.Average Camp Staff to Camper Ratio is 1 to 10.
10:40 a.m. Activity Station 3
11:20 a m. Lunch&Free Play CAMP FACILITIES: Camp Moorpark is held at the Arroyo Vista Recreation Center
12:20 p.m. Activity Station 4 &Community Park, located at 4550 Terra Rejada Road in Moorpark. Campers will
100 oo p m. Special Activity/Event enjoy the Recreation Center's indoor activity rooms, including a multipurpose room,
activity room, kitchen,and gymnasium. The Community Park offers a covered picnic
2.30 p.m. Snack&Free Play pavilion, large playground,softball fields,soccer fields, multi use court, football field,
2:50 p.m Closing Circle tennis courts,and plenty of open space.In the event of inclement weather or extreme
300-600 p.m. Extended Care heat,all activities will be held indoors.
Registration
Regular Rates
REGISTRATION: Parents can enroll children for 1 to 5 days per week. Enrollments are (Registration and payment must be received at
confirmed only when full payment is received. Please see the chart at right for rates. In the least five(5)business days in advance.)
event of inclement weather,Camp Moorpark may substitute an on-site guest in place of the 1st Child 2nd Child
walking and beach/swim field trips.Late and drop in enrollments are subject to availability To Full Week* $115 $105
register for Camp,complete and sign the application form.Submit completed forms,along M/TNWTh $25 $23
with the$35($25 2nd child)nonrefundable,annual registration fee and enrollment fees for Trip Day(F) $30 $28
the first week of camp to the Arroyo Vista Recreation Center,or mail to:
Camp Moorpark Registration
799 Moorpark Avenue Late Rates
Moorpark,CA 93021 (Received at least one business day in advance.
TRANSFERS: Requests for transfers must be received at least 1 full business day in ad- Subject to availability.No sibling discount)
vance,and are made on a space available basis.Please note:lfthere is a difference in cost MIT/W/Th: $28
between the day registered and the day requested for transfer,either the balance must be Friday: $33
paid at the time of transfer,or a credit will be issued at the time of transfer.
REFUNDS AND CREDITS:All requests must be received at least lfull business day in Drop In Rates
advance. Credits will be applied to your account and may be used toward any program (Same day enrollment accepted 7:00 am to
we offer. Refunds will be issued via check(if paid by check or cash)or as a refund to your 8:45 am only.Subject to availability. No sibling
edit card account(if paid by credit card).A$10 per day per child fee will be deducted discount.)
from all refunds. M/TIWITh: $31
SICK DAYS ORABSENCES:Refunds,credits,or transfers for sick days and other Friday $36
absences is not available. •
Welcome to Mih!-Camp!
beautiful Facility !t Park!
Climate controlled Multipurpose Room, Kitchen, & Gymnasium
65 acre park with picnic pavilions, playgrounds, softball fields, soccer fields, tennis courts,
football field, multi use court, and plenty of open space.
Convenient Camp Hours!
Organized activities from 9:00 a.m. to 3:00 p.m.
Extended Care available between 7:00 a.m. - 9:00 a.m. and 3:00 p.m. to 6:00 p.m.
Affordable and Flexible Registration!
Choose Your Days: Enroll for 1, 2, 3, 4 or all 5 days per week
Rates start at$25 a day, $115 a week. Discounts for Siblings! Drop in service available.
SCHOLARSHIP PROGRAM AVAILABLE FOR QUALIFYING FAMILIES!
Energetic 5- Enthusiastic Camp Counselors!
Camp Counselors make camp FUN! Many staff members return each year.
All camp staff successfully complete the Camp Moorpark training program.
All camp staff are CPR and First Aid trained.
Summer 2012 Themes
Week of Theme Friday Walking Trip*
6/4 to 6/8 Build or Break Tang Soo Do University
6/11 to 6/15 Wizards, Wands, & Wonders Movie @ MAC
6/18 to 6/22 Creative Campers Art Party @ Tierra Rejada Park
6/25 to 6/29 Sand Castles & Sea Shells Swimming @ MAC Pool
7/2 to 7/6 Cowboys & Cowgirls BBQ @ Glenwood Park
7/9 to 7/13 Four Legged Friends Movie @ MAC
7/16 to 7/20 Let's Hula! Java Kai & Luau @ TRP
7/23 to 7/27 Creepy Crawlies Swimming @ MAC Pool
7/30 to 8/3 Camp Chefs Pizza & More
8/6 to 8/10 Camp Moorpark All-Stars Movie @ MAC
8/13 to 8/17 Ahoy! Pirates &Treasure Hunters Attractions & Treasure Hunt @ TRP
8/20 to 8/24 Fun & Fitness MAC Gym
8/27 & 8/28 Oh, The Places We'll Go! No Trip, Have a Great School Year!
`Trips are subject to change.
20
:'' s,-., City of Moorpark
Recreation Division 1
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June 4 through August 28
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Arroyo Vista Recreation Center
4550 Tierra Rejada Road , Moorpark
(805) 517-6300
1 avrc@ci . moorpark. ca . us
SUMMER ZOIZ
21
a • General Information
AGES: Camp Moorpark is for boys and girls ages 6-10.Children will be divided into teams according
to age and/or grade.
HOURS:Camp Moorpark operates from 9:00 a.m.to 3:00 p.m., Monday through Friday.
EXTENDED CARE: Extended care is available for participants from 7:00 a.m. to 9:00 a.m. and from
3:00 p.m.to 6:00 p.m.for no additional charge.
CAMP RULES:Everyone at camp should have fun and be safe!Campers are expected to treat every-
one respectfully. Harmful or disruptive behavior is not allowed.Additional rules will be discussed with
campers at the start of each session. Please note that electronic devices, including video games and
cell phones, are not allowed at camp.
DRESS CODE: Children must come to camp dressed appropriately for an active day. On trip days,
campers must wear the camp shirt.Children must wear tennis shoes or other soft-soled shoes appropri-
ate for sports and games.Open-toed shoes,sandals,boots,and clothing with inappropriate pictures or
statements are not allowed. Parents are advised to apply sunscreen to children every day prior to camp.
LUNCHES:Please pack a hearty lunch for your child.Send lunches in a well sealed lunch box or cooler,
unless otherwise noted for field trips in the Camp Chronicle. Always make sure lunches are steady
marked with your child's name.Refrigerator space is available only if your child has a special need and
requires food or medication that must be refrigerated.
SNACKS: Snacks are provided in the afternoon. Please send snacks for your children if they attend
extended care in the morning.
Health & Safety
CAMPER HEALTH:In order to protect the health of other children at Camp Moorpark,any child who is
ill or has any contagious medical condition may NOT attend camp. Children must be free from fever,
rash, or other signs of contagious illness for 24 hours before returning to camp. If, during the course
of the day, a child develops any sign of contagious illness including rash,vomiting, diarrhea,or fever,
or any sign of head lice,the parent or legal guardian will be notified and the child must be picked up
immediately.
Head lice:Please check your children for head lice before bringing them to camp. Camp Moorpark
has a NO NITS"policy.
WAS MEDICATION: Only prescription medication can be administered by camp staff. All medication must
be presented to camp staff in the original container at the time the child is signed in for the day.A
"Permission forAdministratlon of Prescription Medication'form must be completely filled out and signed
by the parent or legal guardian before medication can be administered.
CHILDREN WITH SPECIAL NEEDS: Children with special needs are welcome at Camp Moorpark.
Special needs(including allergies, dietary restrictions,and physical or mental challenges)should be
noted on the registration form. For the well-being of all campers, camp participants must be able to
abide by camp rules and participate in group activities.Accommodation will be assessed on a case by
case basis. If your child requires medication, it must be noted on the registration form, and the proce-
dure outlined above must be followed.
SIGN IN 8 SIGN OUT POLICY:To ensure your child's safety,campers may not sign themselves in or
out. A parent, legal guardian, or authorized adult(age 18 or older)is required to drop off and pick up
children.All campers must be signed in and signed out on the attendance roster.Only adults listed on
your registration form are allowed to sign your children in or out. ID will be required.
NOTICE OF MANDATED REPORTER STATUS:All Camp Moorpark staff,volunteers,and agents are
designated"Mandated Reporters"by the State of California. In accordance with California State Law,
all cases of suspected child abuse or neglect will be reported to the appropriate agency.
22
Camp Activities
CAMP ACTIVITIES: Camp Moorpark is all about FUN! Campers are supervised by trained camp counselors at all times. Campers will
)articipate in a variety of exciting indoor and outdoor activities during the day. During regular camp hours(9:00 a.m.to 300 p.m.)activities
ere structured and include field trips,crafts,special events,group games,sports,parties,Camp Store,movies,and more.During extended
care, campers will enjoy board games,ping pong, Legos, drawing,gym time,and other free play activities.
DAILY EVENTS: Each day has a special activity.Adventure Monday features a theme field trip, Movie Tuesday features a theme-related
movie,Wet N Wild Wednesday features a water-related field trip,Theme Thursday features a party or special guest,and Foot Trip Friday
features a walking trip.
FIELD TRIPS:Each MONDAY,WEDNESDAY,AND FRIDAY we will embark on a field trip.All children registered for camp on trip days must
attend field trips,as on-site care will not be available during the trips.Campers must wear the camp t-shirt on trip days. On Wednesdays,
children should wear appropriate swim attire under their clothing. Children may be required to arrive at camp before 9:00 a.m. on some
trip days.We're sorry,the bus cannot wait for tardy children. Make sure to review the Camp Chronicle for field trip notices.
CAMP CASH: Camp Moorpark is a positive place!"Camp Cash" is a reward for campers."Camp Cash" is awarded to campers for good
behavior, special service, a positive attitude, winning games, and activity participation. "Camp Cash" can be redeemed for items in the
Camp Store.The camp store will be open every Tuesday and Friday,so don't forget to bring your Camp Cash!
Sample Schedule Staff Sr Facilities
(On Site Schedule.Subject to change,
depending on the days activities) CAMP STAFF: Our energetic and enthusiastic camp counselors make camp fun!
Counselors are thoroughly trained on camp policies,safety procedures,active and
7:00-9'.00 a.m.- Extended Care
9:00 a.m.--------------o Opening Circle passive games,arts and crafts,camp songs,and sports and athletic activit!es. All
p 9 camp staff undergo fingerprinting and background checks and are CPR and First Aid
9:20 a.m. ---Activity Station I trained.There are a lot of familiar faces at Camp Moorpark,as many of our coun-
1000 a.m. Activity Station 2 selors retum for several seasons.Average Camp Staff to Camper Ratio is 1 to 10.
10:40 a.m.-- Activity Station 3
11.20 a.m. Lunch&Free Play CAMP FACILITIES:Camp Moorpark is held at theArroyo Vista Recreation Center
&Community Park,located at 4550 Tierra Rejada Road in Moorpark. Campers will
12:20 p.m. Activity Station 4 enjoy the Recreation Center's indoor activity rooms,including a multipurpose room,
tog p.m. Special Activity/Event activity room,kitchen,and gymnasium. The Community Park offers a covered pie-
2:30 p.m. Snack&Free Play nic pavilion,large playground,softball fields,soccer fields,multi use court,football
2:50 p.m. Closing Circle field,tennis courts,and plenty of open space.In the event of inclement weather or
3:00-6:00 p.m. Extended Care extreme heat,all activities will be held indoors.
Registration
Regular Rates
REGISTRATION: Parents can enroll children for 1 to 5 days per week. Enrollments are (Reglstrationand payment must bereceivedatleastive
confirmed only when full payment is received. Please see the chart at right for rates.In the (5)business days in advance.)
event of inclement weather,Camp Moorpark may substitute an on-site guest in place of the 1st Child 2nd Child
walking and beach/swim field trips.Late and drop in enrollments are subject to availability.To Full Week' $140 $130
register for Camp,complete and sign the application form.Submit completed forms,along On-site Day(T/Th) $25 $23
with the$35($25 2nd child)nonrefundable,annual registration fee and enrollment fees for Trip Day(M) $40 $38
the first week of camp to the Arroyo Vista Recreation Center,or mail to: Trip Day(W) $35 $33
Camp Moorpark Registration
799 Moorpark Avenue Trip Day(F) $30 $28
Moorpark,CA 93021
TRANSFERS: Requests for transfers must be received at least 1 full business day in ad- Late Kates
q y (Received at least one business day in advance.
vance,and are made on a space available basis.Please note-If there is a difference in cost Subject to availability.No sibling discount.)
between the day registered and the day requested for transfer,either the balance must be On-site Day: $28
paid at the time of transfer,or a credit will be issued at the time of transfer. Trip Day: (M)$43,(W)$38, (F)$33
REFUNDS AND CREDITS: All requests must be received at least !full business day in
advance. Credits will be applied to your account and may be used toward any program Drop In Rates
we offer. Refunds will be issued via check Of paid by check or cash)or as a refund to your Same day enrollment accepted 7:00 am to 845
edit card account Of paid by credit card).A$10 per day per child fee will be deducted ,:m only.Subject toavailability Nosiblingdiscount.)
from all refunds. $
SICK DAYS OR ABSENCES:Refunds,credits,or transfers for sick days and other rip Day (M)$31 (W)$41, (F)$36
absences is not available. On site Day: $31 -
23
What Makes Camp Great:
Beautiful Facility & Park!
Climate controlled Multipurpose Room, Kitchen, & Gymnasium
69 acre park with picnic pavilions, playgrounds, softball fields, soccer fields, tennis courts,
football field, multi use court, and plenty of open space.
Convenient Camp Hours!
Organized activities from 9:00 a.m. to 3:00 p.m.
Extended Care available between 7:00 a.m. - 9:00 a.m. and 3:00 p.m. to 6:00 p.m.
Affordable and Flexible Registration!
Choose Your Days: Enroll for 1, 2, 3, 4 or all 5 days per week
Rates start at $25 a day, $140 a week. Discounts for Siblings! Drop in service available.
SCHOLARSHIP PROGRAM AVAILABLE FOR QUALIFYING FAMILIES!
Energetic & Enthusiastic Camp Counselors!
Camp Counselors make camp FUN! Many staff members return each year.
All camp staff successfully complete the Camp Moorpark training program.
All camp staff are CPR and First Aid trained.
Z01 Z Summer Camp Themes 5- Trips
Trips are subject.to change!
Week of Theme Monday Wednesday Friday
6/4 to 6/8 Build or Break! Brunswick Bowl Oak Park Splash Pad Tang Soo Do Univedsty
6/11 to 6/15 Wizards, Wands&Wonders Bright Child Harbor Cove Beach Movie @ MAC
6/18 to 6/22 Creative Campers Paint A Dream Rancho Simi Pool Art Party @ TRP
6/25 to 6/29 Sand Castles & Sea Shells Golf N Stuff Ventura Pool Swimming @ MAC
7/2 to 7/6 Cowboys & Cowgirls Underwood Farms Camp Closed -Happy 4th! BBQ @ Glenwood Park
7/9 to 7/13 Four Legged Friends Santa Barbara Zoo Harbor Cove Beach Movie @ MAC
7/16 to 7/20 Let's Hula! Ventura Harbor Rancho Simi Pool Java Kai @ Luau
7/23 to 7/27 Creepy Crawlies! Kid Space Museum Ventura Pool Swimming @ MAC
7/30 to 8/3 Camp Chefs Chuck E. Cheese Oak Park Splash Pad Pizza & More
8/6 to 8/10 Camp Moorpark All-Stars Cowboy Training Camp Harbor Cove Beach Movie @ MAC
.113 to 8/17 Pirates &Treasure Hunters SeaBee Museum Rancho Simi Pool Attractions @ TRP
8/20 to 8/24 Fun & Fitness Pump It Up Ventura Pool MAC Gym
8/27 & 8/28 Oh, The Places We'll Go! No Trip Today Camp Ends- Have a great school year!
24
W City of Moorpark
atiV0 Recreation Division
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1 4550 Tierra Rejada Road, Moorpark
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(805) 517-6300
1 SUM IVI ER Z 0 1 Z
avrcoci.wioorpark.ca.us
25
r to General Inf ormatioh
AGES: Adventure Camp is for ages 10-15.
HOURS:Adventure Camp operates from 10:00 a.m.to 4:00 p.m. on Monday,Thursday, and Friday
and from 10:00 a.m. to 6:00 p.m. on Tuesday and Wednesday. Campers must arrive by 10:00 a.m.;
the bus will not wait for tardy campers!
EXTENDED CARE: Extended care is available for participants from 7:00 a.m.to 10:00 a.m. and from
4:00 p.m.to 6:00 p.m.for no additional charge.
CAMP RULES:Everyone at camp should have fun and be safe!Campers are expected to treat every-
one respectfully. Harmful or disruptive behavior is not allowed.Additional rules will be discussed with
campers at the start of each session. Please note that electronic devices are not allowed at camp.Cell
phones may not be used at the camp site or on the bus. Cell phone may be used at the trip site only.
DRESS CODE:Campers must come to camp dressed appropriately for an active day.Tennis shoes or
other soft-soled shoes appropriate for extensive walking, sports and games are required. Open-toed
shoes,sandals(except at pool and beach trips),boots,and clothing with inappropriate pictures or state-
ments are not allowed. Parents are advised to have their children apply sunscreen every day prior to
camp. Participants are required to wear the Adventure Camp Shirt on Tuesday.
LUNCHES:Please pack a hearty lunch for your child.Send lunches in a well sealed lunch box or cooler,
unless otherwise noted for field trips in the Adventure Camp Chronicle. Always make sure lunches are
clearly marked with your child's name.As campers will be off-site during lunch time, refrigerator space
is not available.
SNACKS: Snacks are not provided.You may send snacks for your child if you wish.
0 Health & Safety
CAMPER HEALTH:In order to protect the health of other children at Camp,any child who is ill or has
any contagious medical condition may NOT attend camp. Children must be free from fever, rash, or
other signs of contagious illness for 24 hours before returning to camp.If,during the course of the day,
a child develops any sign of contagious illness including rash,vomiting,diarrhea,or fever,or any sign
of head lice,the parent or legal guardian will be notified and the child must be picked up immediately.
Head lice:Please check your children for head lice before bringing them to camp.Adventure Camp
has a"NO NITS"policy.
MEDICATION: Only prescription medication can be administered by camp staff. All medication must
be presented to camp staff in the original container at the time the child is signed in for the day.A
"Permission for Administration of Prescription Medication"fomr must be completely filled out and signed
by the parent or legal guardian before medication can be administered.
CHILDREN WITH SPECIAL NEEDS: Children with special needs are welcome at Adventure Camp.
Special needs (including allergies, dietary restrictions, and physical or mental challenges)should be
noted on the registration form. For the well-being of all campers, camp participants must be able to
abide by camp rules and participate in group activities.Accommodation will be assessed on a case by
case basis. If your child requires medication, it must be noted on the registration form, and the proce-
dure outlined above must be followed.
SIGN IN&SIGN OUT POLICY: Parents must indicate on the registration form whether or not camp-
ers may sign themselves in and out. All campers,or if not permitted to sign in and out,their parent or
authorized adult,must sign the camper in and out on the attendance roster each day they attend camp.
We do not assume any responsibility for campers who do not sign into camp.
NOTICE OF MANDATED REPORTER STATUS:All Camp Moorpark staff,volunteers,and agents are
designated"Mandated Reporters"by the State of California. In accordance with California State Law,
all cases of suspected child abuse or neglect will be reported to the appropriate agency.
26
1 Adventure Camp Activities
JAdventure Camp is all about field trips!The majority of each day will be spent on an excursion.When not at trip sites,
activities include sports, card games,video games,crafts,and time to hang out.
How Field Trips Work: Depending on the nature of the trip site, campers will either be divided into teams of up to 10 and
supervised directly by a counselor, or divided into groups of at least 4 who will need to stay together at all times while at the
trip site. On days when campers are divided into groups, check-in times will be established throughout the day to ensure the
presence and well-being of all campers.Staff will rotate throughout and monitor the event site.Camp fees include transportation
and admission to all trip sites. Campers will need to bring a lunch or, when available at the trip site, money to purchase lunch.
Campers may also bring cash for additional purchases or activities at certain trip sites. Details on all trip destinations will be
included in the weekly Adventure Chronicle. A Note About Water Trips: On water trips (Hurricane Harbor and the beaches),
campers should wear appropriate swim attire under their clothing. Campers may bring sandals or flip flops to wear at the trip
site. Make sure to bring a towel, sunscreen,and any extra cash for food or other purchases.
MONDAY: Movies, malls,and more-we'll check out fun places in Ventura County.
TUESDAY:Were off to Magic Mountain!
WEDNESDAY: Fun in the sun at Hurricane Harbor or the beach!
THURSDAY: Thursday is adventure day!Trips will be to farther or more adventurous destinations.
FRIDAY:Well will explore local hangouts in Moorpark. We're hoofing it, so all destinations are within walking distance!
Staff go Facilities
CAMP STAFF:Our energetic and enthusiastic camp counselors make camp fun!Counselors are thoroughly trained on camp policies and
safety procedures. All camp staff undergo fingerprinting and background checks and are CPR and First Aid trained.Average Camp Staff to
Camper Ratio is 1 to 10 and will vary by trip destination. Counselors at Adventure Camp are at least 18 years of age.
CAMP FACILITIES:When not at trip sites, camp is held at the Arroyo Vista Recreation Center&Community Park, located at 4550 Tierra
Rejada Road in Moorpark. Campers will enjoy the Recreation Center's indoor activity rooms, including a multipurpose room,activity room,
kitchen, and gymnasium. The Community Park offers a covered picnic pavilion, large playground, softball fields, soccer fields, multi use
court,football field,tennis courts,and plenty of open space.
Registration Annual Registration Fee $110
Includes annual pass to Magic Mountain and
Hurricane Harbor&Camp Shirt
REGISTRATION:Participants can enroll for 1 to 5 days per week. Enrollments are confirmed
only when full payment is received. Please see the chart at right for rates. In the event Regular Kates
of inclement weather,Adventure Camp may substitute an on-site activity in place of the (Registration and payment must be received at
walking and beach/swim field trips. Late and drop in enrollments are subject to availability least five(5)business days in advance.)
To register, complete and sign the application form. Submit completed forms, along with 1st Child 2nd Child
the$110 nonrefundable,annual registration fee(includes annual pass to Magic Mountain/ Full Week* $150 $140
Hurricane Harbor and an Adventure Camp shirt)and enrollment fees for the first week of Tues or Wed $30 $28
camp to the Arroyo Vista Recreation Center, or mail to: Mon or Thurs $40 $38
Adventure Camp Registration Friday $25 $23
799 Moorpark Avenue
Moorpark,CA 93021 Late Rates
TRANSFERS: Requests for transfers must be received at least 1 full business day in ad- (Received at least one business day in advance.
y Tues oto r availability.No sibling Friday:discount y: $28
vance,and are made on a space available basis.Please note: If there is a difference in cost Tues or Wed' $33 Friday: $28
between the day registered and the day requested for transfer,either the balance must be Mon or Thurs:$43
paid at the time of transfer,or a credit will be issued at the time of transfer.
REFUNDS AND CREDITS:All requests must be received at least 1 full business day in Prop In Rates
advance. Credits will be applied to your account and may be used toward any program (Same day enrollment accepted 7:00 am to
ve offer Refunds will be issued via check(if paid by check or cash)or as a refund to your disc um only. Subject to availability. No sibling
discount.)
.r card account(if paid by credit card). A$10 per day per child fee will be deducted Tues or Wed: $36 Friday: $31
from om all refunds. y' $
Mon or Thurs: $46
SICK DAYS OR ABSENCES:Refunds,credits,or transfers for sick days and other ".Ne reserve the right to decoct the S15 discount
absences is not available. hum retunda:creaasmansree mel result in partial
week enrollment.
Why Choose Adventure Camp?
Exciting Trips Every Day!
MONDAY: Movies, malls, and more -we'll check out fun places in Ventura County.
TUESDAY: We're off to Magic Mountain!
WEDNESDAY: Fun in the sun at Hurricane Harbor or the beach!
THURSDAY: Thursday is adventure day! Trips will be to farther or more adventurous destinations.
FRIDAY: We'll will explore local hangouts in Moorpark. We're hoofing it, so all destinations are within
walking distance!
Convenient Camp Hours!
Camp hours are 10:00 a.m. to 4:00 p.m. on Monday, Thursday, and Friday and
10:00 a.m. to 6:00 p.m. Tuesday and Wednesday.
Extended Care available from 7:00 a.m. and 6:00 p.m. every camp day.
Affordable and Flexible Registration!
Choose Your Days: Enroll for 1, 2, 3, 4 or all 5 days per week
Rates start at$25 a day, $150 a week. Discounts for Siblings! Drop in service available.
SCHOLARSHIP PROGRAM AVAILABLE FOR QUALIFYING FAMILIES!
Energetic & Enthusiastic Camp Counselors!
Camp Counselors make camp FUN! Many staff members return each year.
All camp staff successfully complete the Camp training program.
All camp staff are CPR and First Aid trained.
2012 Adventure Camp trips
trips are subject to change!
Week of Monday Tuesday Wednesday Thursday Friday
6/4 to 618 Ventura Harbor&Paddle Boats Magic Mountain San BuenaVentura Beach Mountasia(Outdoor) Yo Frutti&TRP
6/11 to 6115 Paint&Dream/Simi Towne Center Magic Mountain Hurricane Harbor City Walk&Jillians MAC Pool
6/18 to 6/22 Pump It Up Party Zone Magic Mountain San BuenaVentura Beach Ripley's Believe It or Not BBQ @ GWP
6/25 to 6/29 Sky High Sports Magic Mountain Hurricane Harbor Northridge SkateLand Java Kai
7/2 to 7/5 Golf N Stuff NO CAMP-HAPPY 4TH OF JULY! Vertical Heaven MAC Pool
719 to 7/13 Chuck E.Cheese Magic Mountain Hurricane Harbor Santa Monica Pacific Park Baskin Robbins
7/16 to 7/20 Oaks Mall&Muvico Magic Mountain San BuenaVentura Beach Griffith Observatory Water Day @ TRP
7123 to 7/27 Brunswick Bowl Magic Mountain Hurricane Harbor Americana Mall&Movie MAC Pool
130 to 8/3 Icoplex Ice Skating Magic Mountain San BuenaVentura Beach Sherman Oaks Castle Pk Pizza&More
'8/6 to 8/10 Cowboy Training Camp Magic Mountain Hurricane Harbor MB2 Raceway Attractions @ GWP
8/13 to 8/17 Hike at Wildwood Magic Mountain San BuenaVentura Beach Mountasia(indoor) MAC Pool
8/20 to 8/24 Camarillo Outlets&Movie Magic Mountain Hurricane Harbor California Science Center City Bus to In-N-Ou(
ITEM 9. ,D
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Hugh R. Riley, Parks, Recreation & Community Services Director
PREPARED BY: Jeremy Laurentowski, Parks and Landscape Manager
Allen Walter, Landscape/Parks Maintenance Superintendent
DATE: January 15, 2013 (Meeting of 2/4/13)
SUBJECT: Parks Quarterly Report
October, November, December 2012
Arbor Day Planning: Arbor Day will be celebrated by the City on March 16 at
Mammoth Highlands Park. This year's "free" tree is the Afghan pine.
Helping Hands Volunteer Organization: Helping Hands Volunteer Day is set for
Saturday, April 29 from 8:00 am to 12:00 pm. The proposed project site is Mammoth
Highlands Park. The organization will be planting 25 trees and adding wood chips to a
section behind the park picnic pavilion and playground. The project includes staff
removing about 15,000 sq ft. of turf and modifying irrigation behind the picnic pavilion
and playground turf area. This project is working in conjunction with the park water
savings plan.
Arroyo Vista Community Park Turf Restoration: Staff will continue the turf
management program developed by Guise and Associates, who is the turf consultant
hired by the City in 2011. Staff will close the east side of AVCP from May through
August 2013 as scheduled. Staff will complete a series of turf aerations with the turf
maintenance equipment purchased in 2011 for all 44 acres of turf and will re-seed
approximately 12 acres of hybrid Bermuda grass east of parking lot D.
Peach Hill Park Playground Equipment: The installation of the new playground
equipment at Peach Hill Park started on January 18. There was a delay in the
installation of the wood fiber, as the company that produces this product ran into
technical difficulties with their equipment. Staff anticipates that the project will be open
to the public by February 6.
Poindexter Park Playground Equipment: A new sand and water toy was installed at
Poindexter Park early in December 2012. The original play equipment had outlived its
life expectancy and was in need of replacement. In November 2012, staff approached
the Parks and Recreation Commission to inform them that the remainder of the
equipment will also need to be replaced within the next fiscal year, as this equipment
29
Parks Quarterly Report
Page 2
has also outlived its life expectancy also. With the approval of the Parks and Recreation
Commission, staff presented this project to the City Council in December 2012, and
obtained approval to proceed with this work in FY 13/14. Staff is in the process of
preparing a RFP for this work and will present the final designs to the Parks and
Recreation Commission in the spring of 2013.
Parks Recycling Program: Staff has ordered the recycle beverage containers for
Phase II of the recycling program at the City parks. A total of 66 recycle beverage
containers were obtained through the Recycle Beverage Container Grant at a total cost
of approximately $62,800. To date, the containers have been installed at Arroyo Vista
Community Park, Mountain Meadows Park, Tierra Rejada Park, Mammoth Highlands
Park, Country Trail Park, Peach Hill Park, Monte Vista Park, College View Park,
Campus Canyon Park, the Community Center Park, and Campus Park. Staff anticipates
that additional funding will be available in FY 13/14 to complete the installation at the
remaining parks.
Campus Park and Poindexter Park Lighting: The five light standards at Campus Park
have outlived their life expectancy. In addition, the light standards at Poindexter Park
have been damaged several times due to vandalism. Staff suggests replacing the lights
with LED fixtures, raising them to 25', and leaving the lights adjacent to the school site
illuminated through the night to deter future vandalism and loitering. Approximate costs:
Campus Park $35,000 and Poindexter Park $45,000. Per City Council approval, staff
contracted with a lighting consultant (Visual Concepts, Inc.) to complete the plans and
specifications for these projects at a cost of approximately $11,000. In addition, staff
has contacted Southern California Edison (SCE) and will include this project in the
Energy Leader program. Staff anticipates substantial Kwh savings by completing these
two projects. The plans and specifications were completed at the end of December,
2012 and staff is currently preparing the bid package to obtain competitive bids for this
work. Staff anticipates obtaining bid results mid-February and will approach the City
Council in March to obtain funding.
Arroyo Vista Bicycle Path: Staff is in the process of preparing a concept for a
bicycle/pedestrian path that extends from the pedestrian bridge at the east end of
Arroyo Vista Community Park (AVCP) to the Recreation Center. $132,000 in TMA
Article 3 funding ($66,000) and matching TSM funds ($66,000) were obtained by the
Public Works Department for this project in FY 11/12. Staff is also exploring the
opportunity to expand the parking at AVCP and include a separate pedestrian walkway.
Staff anticipates that this project will exceed current funding as preliminary estimates
show that this project will be in the neighborhood of$550,000 to complete.
City Playground Audit: Staff is continuing playground audits at all park playgrounds.
The audit uses ASTM regulations for playground equipment safety inspection. The audit
inspection reports identify changes or hazards since the installation of the play
equipment. The audit inspects the protective surface, looks for the development of
protrusion, entanglement, pinch, crush, shearing, sharp edges, equipment wear, and
proper signage identifying age appropriate use of the play equipment. Staff has
approximately 30 playgrounds to inspect.
30