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HomeMy WebLinkAboutAG RPTS 2012 1105 PR REG ti City o_fgloo/park n. 10- PARKS AND RECREATION DEPARTMENT 799 Moorpark Avenue,Moorpark,California 93021 (805)517-8200 fax(805)532-2550 9 ixto J PARKS AND RECREATION COMMISSION MEETING AGENDA November 5, 2012 6:30 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Cost Recovery Summary Report for Fiscal Year 2011-2012. Staff Recommendation: Provide feedback on cost recovery report and direct staff to present the report to the City Council. B. Consider Playground Equipment Replacement at Poindexter Park, Country Trail Park, and Peach Hill Park. Staff Recommendation: Approve staffs recommendations for City Council's consideration. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Park Tour Meeting of June 25, 2012. Staff Recommendation: Approve as presented. B. Parks Quarterly Report. Staff Recommendation: Receive and file report. C. Recreation Programming Quarterly Report. Staff Recommendation: Receive and file report. D. Spring Camp Report. Staff Recommendation: Receive and file report. Parks and Recreation Commission November 5, 2012 Page 2 E. Moorpark Has Talent Report. Staff Recommendation: Receive and file report. F. Spring Ego Hunt Report.Staff Recommendation: Receive and file report. G. Arts Festival Report. Staff Recommendation: Receive and file report. 10. ADJOURNMENT: All writings and documents provided to the majority of the Commission regarding all agenda Items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Commission meetings is also available on the City's website at www.ci.moomark.ca.us. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be Imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion Items. Any questions concerning any agenda Item may be directed to the Parks and Recreation Department at 517- 6227. In compliance with the Americans with Disabilities Act,if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request,the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CPR 31102-35.104;ADA Title II). ITEM g. f} CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Stephanie Anderson, Recreation Superintendent DATE: September 21, 2012 (Meeting of November 5, 2012) SUBJECT: Cost Recovery Summary Fiscal Year 2011-2012 BACKGROUND On January 18, 2012, the City Council approved the Recreation Programs and Services Cost Recovery Policy. The Policy defines costs, revenue sources, program categories, and recovery levels. The Policy establishes both the minimum cost recovery and target cost recovery requirements for Recreation Division programs. The Policy requires an annual reporting to the Parks and Recreation Commission and Moorpark City Council on Recreation Programs and whether those programs met their cost recovery goals. DISCUSSION This report serves as a financial summary of Recreation Division programs for the fiscal year 2011-2012. The report includes information as to whether cost recovery goals for each program were met. Programs are expected to reach their minimum recovery goal within a period not to exceed one year. Although the policy was not enacted until January 2012 (the middle of the Winter 2012 season), and would therefore only be effective for the Spring 2012 season, included in this report are all programs held during the entire 2011-2012 fiscal year(Summer 2011, Fall 2011, Winter 2012, and Spring 2012 seasons.) Programs that are unable to meet the minimum cost recovery will be reviewed for consideration of appropriate action, including restructuring or eliminating the program. The City Manager is also authorized to exclude individual programs from the Cost Recovery Policy. Included in this report is a summary listing of programs based on their status of meeting cost recovery goals; financial summaries for each program; and staff recommended action plans for those programs not meeting their minimum recovery goals. Attached for reference is the Cost Recovery Policy, which established minimum and target cost recovery percentages for the various program categories. Cost Recovery Goal Summaries Programs meeting target Programs meeting Programs not meeting cost recovery goal minimum cost recovery minimum cost recovery goal goal 3`d of July Fireworks Trick or Treat Village Visits from Santa Extravaganza Breakfast with Santa Moorpark Has Talent Camp Moorpark Easter Egg Hunt General Teen Events Adult Softball League Moorpark Arts Festival Teen Skate Events Youth Basketball League Teen Band Events Teen Dances Recreation Classes and Adult Basketball League Specialty Camps Dribble, Dish, and Swish Adult Soccer League Punt, Pass and Kick Program Financial and Cost Recovery Summaries for Recreation Division Programs EVENTS 3rd of July Fireworks Extravaganza Sunday, 7/3/11 from 4:00 to 9:30 p.m. at AVCP; admission $3.00 Fireworks Extravaganza Financial Summary Participation 13,100 Revenue $401 Direct Costs $39,064 Indirect Costs $12;726 F/T Staff $11,791 Overhead Costs $935 Total Costs T-_ $51,790 $6,917 Gross Profit/ (Loss) Net Profit I (Loss} ($5,809) Cost Recovery Summary (Category: Community Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 54.3% Minimum Recovery Met: Yes Target Recovery Met: Yes 2 Trick or Treat Village Saturday, 10/29/11 from 4:00 to 7:00 p.m. at AVRC; admission $5.00/$10.00/$15.00 Trick or Treat Village Financial Summary Participation 600 Revenue $2,100 Direct Costs $2,060 Indirect Costs $5,749 F/T Staff $5,325 Overhead Costs $424 Total C osts $7,809 Gross Profit/ (Loss) $40 Net Profit/ (Loss) ($5,709) Cost Recovery Summary (Category: Special Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 1 Minimum Recovery Met: Yes Target Recovery Met: No Visits from Santa December 16, 17, 22, 23, and 24 2011 at various times; registration fee $52.00/$75.00 Visits from Santa Financial Summary Participants 201 Revenue $1021 Direct Costs $430 Indirect Costs FIT Staff $2,392 Overhead Costs $135 Total Costs $2,957 Gross Profit/ (Loss) $591 Net Profit I (Loss) ($1,936) Cost Recovery summary (Category: Other Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 23.5% Minimum Recovery Met: No Target Recovery Met: No I 3 1 Breakfast with Santa Saturday, 12/17/11 from 8:00 a.m. to 10:45 a.m. at AVRC; registration fee $15/$10/$8 Breakfast with Santa Financial Summary Enrollments 83 Revenue $854 Direct Costs $1,144 Indirect Costs FIT Staff $2884 Overhead Costs $217 Total Costs $4,245; Gross Profit/ (Loss) ($290) Net Profit/ (Loss) ($3,291)' Cost Recovery summary (Category: Special Event): Percent Direct Costs Recovered: 75% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: Yes Target Recovery Met: No Easter Egg Hunt Saturday, 4/7/12 from 10:00 a.m. to 1:00 p.m. at AVCP; admission $5.00/$10.00 Easter Egg Hunt 2012 Attendance 1,200 Revenue $30310 Direct Costs $2,645 Indirect Costs FiT Staff $4,031 Overhead Costs $378 Total Costs $7,055 Gross Profit/ (Loss) $665 Net Profit/ (Loss) 4) Cost Recovery summary (Category: Special Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 15% Minimum Recovery Met: Yes Target Recovery Met: No 4 Moorpark Has Talent Saturday, 3/24/12 at 7:00 p.m. at HSAC; performer entry fee $10.00; show admission $8.00/$10.00 Moorpark Has Talent 2012 Attendance 284 Revenue $3,426 Direct Costs $2,026 Indirect Costs F/T Staff $4,397 Overhead Costs $421 Total Costs $6,844' Gross Profit / (Loss) $1,400 Net Profit I (Loss) f ($3,418) Cost Recovery summary (Category: Other Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 29% Minimum Recovery Met: No Target Recovery Met: No Moorpark Arts Festival Saturday, 4/28/12 from 10:00 a.m. to 4:00 p.m. on High Street; free admission Moorpark Arts Festival 2012 Attendance 3,000 Revenue Direct Costs _ $3,124 Indirect Costs FIT Staff $9,562 Overhead Costs $704 Total Costs $13,390 Gross Profit/ (Loss) ($814) Net Profit/ (Loss) ($11,080}`; Cost Recovery summary (Category: Community Event): Percent Direct Costs Recovered: 74% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: Yes Target Recovery Met: No 5 General Teen Events Coco Loco Luau: Friday, 6/10/11 from 7:00 to 10:00 p.m. at AVRC; admission $5 Holiday Movie Marathon: Friday, 12/21/11 from 10:00 a.m. to 6:00 p.m. at HSAC; admission $5.00/$10.00 Minute to Win It: Saturday, 1/28/12 from 1:00 to 3:00 p.m. at AVRC; entry fee $5.00/$8.00 Pi Day: Wednesday, 3/14/12 from 4:00 to 6:00 p.m. at Poindexter Park; admission $3.00 Anime Night: Friday, 4/13/12 from 7:00 to 10:00 p.m. at AVRC; admission $3.00 Coco Holiday Minute Pi Day Anime Small Teen Event Loco Movie to Win Night Total FY Financial Summaries Luau Marathon It 11-12 Participation (Total) 13 163 2 10 5 C 193 ,Revenue $67 $758 $13 $31 $15 $884 Direct Costs $445 $1,161 $100 $111 $110 $1,927 Indirect Costs $8,615 FIT Staff $1,841 $1,381 $1,381 $1381 $1381 $7,365 Overhead Costs $294 $231 $240 $233 $252 $1,250 Total Costs $2580 $2,773 $1,721 $1,725 $1,743 $10,542 Gross Profit/ (Loss) ($378) ($403) ($87) ($80) ($95) ($1,043) Net Profit/ (Loss) ($2,513) ($2,015) ($1,708) ($1,694) ($1,728) ($9,658) Cost Recovery Summary (Category: Special Event): Percent Direct Costs Recovered: 45.9% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: No Target Recovery Met: No Teen Band Events Band Jam: Friday, 7/8/11 from 7:00-10:00 p.m. at AVRC; event was cancelled Band Jam: Friday, 11/18/11 from 7:00-10:00 p.m. at AVRC; $5.00 admission Band Jam: Saturday, 1/14/12 from 7:00-10:00 p.m. at AVRC; $5.00 admission Band Jam: Friday, 3/9/12 from 7:00-10:00 p.m. at AVRC; $5.00 admission 6 7/10/11 11/18/11 1/14/12 3/9112 Total Band Events FY11-12 Participation 0 58 87 71 216 Revenue 0 $251 $365 $195 $811 Direct Costs 0 $157 $144 $91 $392 Indirect.Costs $7,553 FIT Staff $1841 $1,841 $1381 $1,381 $6,444 Overhead Costs $294 $314 $247 $254 $1,109 Total Costs $2,135 $2,312 $1,772 $1727 $7,945 Gross Profit/ (Loss) $0 $94 $221 $104 $419 Net Profit I (Loss ($2,135) ($2061) ($1,407) ($1,531) ($7,134) Cost Recovery Summary (Category: Special Event): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered .06% Minimum Recovery Met: Yes Target Recovery Met: No Teen Skate Events Skate Fest: Saturday, 8/13/11from 1:00-4:00 p.m. at Poindexter Park; admission $2.00 Skate Jam: Friday, 10/14/11from 4:00-7:00 p.m. at Poindexter Park; admission $3.00 Skate Fest. Saturday, 5/12/12 from 1:00-4:00 p.m. at Poindexter Park; admission $3.00 8/13/11 10/14/11 5/12/12 Total FY Skate Fest 11-12 Participation (Total) 85 70 42 197 Revenue $143 $70 $59 $272 Direct Costs —I $397 $126 $331 $854 Indirect Costs $5,888 F/T Staff $1,841 $1,841 $1,381 $5,063 • Overhead Costs $294 $298 $233 $825 Total Costs $2,135 $2,265 $1,945 $6,345 Gross Profit/ (Loss) ($254) ($56) ($272) ($582) Net Profit/ (Loss) ($2,389) ($2,195) ($1,886) ($6,470) Cost Recovery Summary (Category: Special Event): Percent Direct Costs Recovered: 31.9% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: No Target Recovery Met: No 7 Teen Dances After Dark: Friday, 9/23/11 from 7:00 to 10:00 p.m. at AVRC; admission $5.00 Black & White Ball: Saturday, 2/11/12 from 7:00-10:00 p.m. at AVRC; admission $5.00 Teen Dances 9/23/11 2111/12 Total FY 11-12 Participation 20 32 52 Revenue $100 1 $90 $190 Direct Costs $418 $1,335 $1,753 Indirect Costs $3,783 FIT Staff $1,841 $1,381 $3,222 ^ Overhead Costs $314 $247 $561 Total Costs $2,573 $2,963 $5,536 Gross Profit/ (Loss) ($318) ($1,245) ($1563) Net Profit/ (Loss) I ($2,473) ($2,873) ($5,346) Cost Recovery Summary (Category: Special Event): Percent Direct Costs Recovered: 0% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: No Target Recovery Met: No RECREATION CLASSES Summer 2011: June through August Fall 2011: September through November Winter 2012: December through January Spring 2012: March through April Summer Fall Winter Spring Total Summer Classes 2011 2011 2012 2012 FY11-12 Classes Offered " 126 107 110 109 452 Classes Run 80 67 67 57 271_ Classes Canceled 46 40 43 ~ 52 181 Cancelation Rate 36.5% 37% 39% 48% 40% Enrollments 758 691 601 516 2,566 Revenue $68,222 $59,703 $57,390 $53,927 $239,242 Direct Costs $46,304 $39,115 $39,016 $37,644 $162,079 Indirect Costs $91,018 FIT Staff $18,885 $17,486 $14,689 $18,885 $69,945 Overhead Costs I $4,852 $5,220 $5,511 $5,490 $21,073 Total Costs $70,041 $61,821 $59,216 $62,020 , $253,098 Gross Profit/ (Loss) $21,918 $20,588 $18,374 $16,283 $77,163 Net Profit/ (Loss) ($1,819) ($2,118) ($1,825) ($8,092) ($13,854) 8 Cost Recovery Summary (Category: Recreation Classes and Specialty Camps): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 84.8% Minimum Recovery Met: Yes Target Recovery Met: No CAMP MOORPARK Summer Camp: Monday through Friday, 6/6/11 through 8/22/11 from 7:00 a.m. to 6:00 p.m. at AVRC; daily registration fees $25.00-$46.00; annual registration fees $23.00- $110.00 Adventure Camp: Ages 10 to 15 Camp Moorpark: Ages 6 to 10 Mini-Camp Moorpark: Ages 4 years 9 months to 7 Winter Camp: Monday through Friday 12/19/11 through 12/30/11 from 7:00 a.m. to 6:00 p.m. at AVRC; daily registration fees $23.00-$36.00; annual registration fee $35.00 (if did not attend summer 2011) Spring Camp: Monday through Friday, 3/19/12 through 3/23/12 from 7:00 a.m. to 6:00 p.m. at AVRC; daily registration fees $23.00 - $36.00; annual registration fee $35.00 (if did not attend summer 2011) Camp Moorpark Financial Summer Winter Spring Total FY Summary 2011 11/12 2012 11-12 Participants (unduplicated) 327 59 44 358 Total Enrollments 6,471 287 174 6,932 Average Daily Attendance 117.7 28.7 34.8 N/A Revenue $204,324 $7,610 $4,326 $216,260 Direct Costs $134,478 $4,074 $1,910 $140,462 Indirect Costs $57,866 $4,471 $5,126 $67,463 F/T Staff $45,636 $3,478 $4,490 $53,604 Overhead Costs $12,230 $993 $636 $13,859 Total Costs $192;,344 $8,545 $7,036 $207,925 Gross Profit / (Loss) $69,846 $3,536 $2,416 $75,798 Net Profit/ (Loss) i $11,980 ($935) ($2,710) $8,335 Cost Recovery Summary (Category: Day Camps): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 100% Minimum Recovery Met: Yes Target Recovery Met: Yes 9 ADULT SPORTS LEAGUES Adult Softball Leagues Summer 2011: Thursdays and Fridays 6/16/11 through 9/16/11, games at AVCP and PHP; 30 teams; registration $410.00 Fall 2011: Thursdays and Fridays 9/15/11 through 1/13/12, games at AVCP and PHP; 27 teams; registration $410.00 Spring 2012: Thursdays and Fridays 4/5/12 through 7/13/12; games at AVCP and PHP; 26 teams; registration $410.00 Summer Fall 2011 Spring Total Adult Softball 2011 2012 FY11-12 Participation 375 371 371 1,117 ' Revenue $12,300 $11,096 $10,660 $34,056 Direct Costs $6,313 $3,499 $4,437 $14,249 Indirect Costs $15,258 F/T Staff $2,220 $2,154 $2,154 $6,528 Overhead Costs $348 $4,953 $3,429 $8,730 Total Costs $8,881 $10,607 $10,020 $29,508 Gross Profit/ (Loss) $5,987 $7,597 $6,223 $19,807 Net Profit/ (Loss) $3,419 $490 $640 $4,549 Cost Recovery Summary (Category: Adult Sports Programs): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 100% Minimum Recovery Met: Yes Target Recovery Met: Yes Adult Basketball Leagues Summer 2011: Mondays and Thursdays 7/7/11 through 9/29/11; games at AVRC; 16 teams; registration $325.00 Fall 2011: Mondays and Thursdays 10/6/11 through 1/16/12; games at AVRC; 12 $ teams; registration $340.00 Winter 2012: Mondays and Thursdays 1/19/12 through 3/26/12; games at AVRC; 14 teams; registration $275.00 Spring 2012: Mondays and Thursdays 4/2/12 through 7/2/12; games at AVRC; 16 teams; registration $365.00 10 Summer Fall Winter Spring Total Adult Basketball 2011 2011 2012 2012 FY11-12 Participation 130 121 128 _ 138 517 Revenue $5'200 $3,900 $3,850 $5,840 $18,790 Direct Costs $2,767 $2,606 $2,437 $3,183 $10,993 Indirect Costs _ $11,534 F/T Staff $1,379 $1,379 $1,379 $1,379 $5,516 Overhead Costs $1,652 $1,306 $1,392 $1,668 $6,018 Total Costs $5,798 $5,291 $5,207 $6,229 $22,525 Gross Profit/ (Loss) $2,433 $1,294 $1,413 $2,657 $7,797 I Net Profit I(Loss) ($598j_ ($1,391) ($1,358) ($390) _ ($3,737) Cost Recovery Summary (Category: Adult Sports Programs): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 67.6% Minimum Recovery Met: No Target Recovery Met: No Adult Soccer Leagues Summer 2011 (7 on 7): Wednesdays 6/15/11 through 8/31/11; games at PHP; 16 teams; registration $325.00 Fall 2011 (7 on 7): Wednesdays 9/14/11 through 12/14/11; games at AVCP; 10 teams; registration $340.00 Winter 2012 (Futsal): Wednesdays 1/11/12 through 2/29/12; games at AVRC; 8 teams; registration $340.00 Spring 2012 (7 on 7): Wednesdays 4/4/12 through 7/11/12; games at AVRC; 12 teams; registration $325.00 Summer Fall Winter Spring Total FY Adult Soccer 2011 2011 2012 2012 11-12 Participation 224 129 86 154 593 Revenue $5,200 $3,250 $2,720 $3,900 $15,070 Direct Costs $2,206 $1,392 $1,148 $1,688 $6,434 • Indirect Costs $11,184 FIT Staff $2,005 $2,005 $1,002 $2,005 $7,017 • Overhead Costs $322 $1,842 $800 $1,203 $4,167 Total Costs $4,533 $5,239 $2,950 $4,895 $17,617 Gross Profit/ (Loss) $2,994 $1,858 $1,572 $2,212 $8,636 ._Net Profit! (Loss) _� $667 ($1,989) ---_ ($230)- ($996) - ($2,548) 11 Cost Recovery Summary (Category: Adult Sports Programs): Total Program 7 on 7 Futsal Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 77.2% 76% 87.2% Minimum Recovery Met: Yes Yes Yes Target Recovery Met: No No No YOUTH BASKETBALL LEAGUE Summer 2011: Saturdays 7/9/11 to 8/27/11; games at AVRC; registration fee $62.00/ $72.00 Fall 2011: Saturdays 10/1/11 to 12/13/11; games at AVRC; registration fee $68.00/ $78.00 Winter 2012: Saturdays 1/7/12 to 2/25/12; games at AVRC; registration fee $68.00/ $78.00 Spring 2012: Saturdays 3/31/12 to 6/2/12; games at AVRC; registration fee $68.00/ $78.00 Summer Fall Winter Spring Total Youth Basketball 2011 2011 2012 2012 FY11-12 Participation 160 188 192 168 708 Revenue $10,866 $12,639 $13,391 $11,991_ $48,887 Direct Costs $5,772 $7,563 $6,426 $5,740 $25,501 Indirect Costs $28,170 F/T Staff $2,601 $2,598 $3,898 $3,898 $12,995 Overhead Costs $3,671 $3,869 $3,964 $3,671 $15,175 Total Costs $12, 4 $144030 $14,287 $13,308 $53,669 Gross Profit/ (Loss) $5,094 $5,076 $6,965 $6,251 $23,386 Net Profit l (Loss) t$ t 1391) ($897) ($.i.,: 8 _,.:($4,784) Cost Recovery Summary (Category: Youth Sports Programs): Percent Direct Costs Recovered: 100% Percent Division Indirect Costs Recovered 84% Minimum Recovery Met: Yes Target Recovery Met: Yes I 12 NFL Punt Pass & Kick Saturday, 9/17/11 at 11:00 a.m. at AVCP; free NFL Punt, Pass, & Kick 2011 Participation 13 Revenue Direct Costs $189 Indirect Costs F/T Staff $333 Overhead Costs $53 Total Costs Gross Profit/ (Loss) ($189) Net Profit/ (Loss) ($ ' Cost Recovery Summary (Category: Youth Sports Programs): Percent Direct Costs Recovered: 0% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: No Target Recovery Met: No NBA Dribble Dish & Swish Friday, 11/18/11 from 5:00 to 8:00 p.m. at AVRC; free NBA Dribble Dish & Swish 2.011 Participation 12 Revenue Direct Costs $184 Indirect Costs F/T Staff $218 Overhead Costs $89 Total Costs $491;; Gross Profit/ (Loss) ($184) Net Profit/ (Loss) ($491) Cost Recovery Summary (Category: Youth Sports Programs): Percent Direct Costs Recovered: 0% Percent Division Indirect Costs Recovered 0% Minimum Recovery Met: No Target Recovery Met: No 13 Staff Recommended Actions for Programs Not Meeting Minimum Cost Recovery Goals: Visits from Santa This event is categorized as "Other Event" because it is not typically offered by public agencies and is held in resident's homes rather than a public venue that would allow for a larger segment of the community to participate. Events in this category are required to recoup 100% of division indirect costs. Visits from Santa was only able to recoup 23%. It is unlikely that participation or fees could be increased enough to allow the event to recoup the necessary amount of overhead cost. While this event has received very positive response from participants, its specialized nature does not make it a fundamental recreation program. Staff recommends discontinuing this event and the event is not included in the FY 12/13 budget. Moorpark Has Talent This event is currently categorized as "Other Event" because it requires participants to register and audition in advance, the venue limits the number of public that can attend the final show, and substantial financial prizes are distributed to winners. This event is required to recoup 100% of indirect costs, and only recouped 29%. This event has sold out for two of the three years it has been held, and has received very positive response from event participants and attendees. Additionally, the event is held at the High Street Arts Center, and helps promote that venue. Staff is evaluating ways to meet cost recovery goals by increasing revenue for the program, including obtaining financial support from the Moorpark Foundation for the Arts, and/or increasing ticket prices, entry fees, and sponsorships. General Teen Events Providing recreation programming to the City's teen population is a high priority for the Recreation Division. These events are categorized as "Special Event" and are required to recoup at least 50% of direct costs. Over the course of this fiscal year, these events recouped 45.9%, which is very close to the minimum required. Staff recommends continuing these events, with increased efforts to increase paid attendance and sponsorships to meet the minimum cost recovery requirements. Teen Skate Events As described for General Teen Events, providing recreation programming to the City's teen population is a high priority for the Recreation Division. Teen Skate Events are also categorized as "Special Event" and are required to recoup at least 50% of direct costs. Over the course of this fiscal year, these events recouped 31.9%. As with General Teen Events, staff recommends continuing these events, with increased efforts to increase paid attendance and sponsorships to meet the minimum cost recovery requirements. 14 Teen Dances Several years ago, the Recreation Division had great success with Teen Dances, often reaching attendance of several hundred teens. However, as evidenced by the low attendance at the two dances attempted this fiscal year, interest in this program among teens has declined significantly. Staff have also contacted the local middle and high schools, who indicated that interest in attending school dances (other than Prom) has declined in the student body. Considering the large amount of direct and indirect expense involved in teen dances, along with the declining interest in these programs, staff recommends discontinuing teen dances. Adult Basketball League This adult sports league is required to recoup 75% of indirect costs. Over the course of the fiscal year, it recouped 67.6%, which is close to the required minimum. Staff recommends continuing the program, with increased efforts to increase team participation, including adding additional days of play if needed, to increase program revenue in order to meet the minimum cost recovery goal. Dribble, Dish, and Swish This program was intended to increase interest in sports and physical activity among youth. Due to regulation established by the program sponsor, the City is not allowed to collect fees or obtain sponsors. Therefore, there is no way to recoup the required percentage of direct or indirect costs. Because the City has youth basketball leagues, staff recommends somehow incorporating this event into the City's youth basketball program. Punt, Pass and Kick This program was intended to increase interest in sports and physical activity among youth. Due to regulation established by the program sponsor, the City is not allowed to collect fees or obtain sponsors. Therefore, there is no way to recoup the required percentage of direct or indirect costs. Because response to the program has been low, and the City does operate football leagues, staff recommends discontinuing this program. Staff will send information on the program to the local football leagues (Packers and Saints) in the event the youth football groups are interested in holding the program. STAFF RECOMMENDATION Provide feedback on cost recovery report and direct staff to present the report to the City Council. 15 Policy 6.16 Recreation Programs and Services Cost Recovery Policy 1. Purpose The purpose and intent of the City Council in adopting the Recreation Programs and Services Cost Recovery Policy is to provide direction to staff in calculating and establishing fees and charges for recreation programs, to establish a process to recover the appropriate portion of cost based on the recovery goals of the program,to provide a framework to modify or eliminate programs that do not meet the minimum cost recovery goals, and to determine the extent to which the General Fund will fund above the amount collected in fees recreation programs and services. 2. Program Costs Costs for each program shall be divided into three categories: 1. direct costs; 2, division indirect costs; and 3. other indirect costs. Each cost category shall have established minimum and target cost recovery percentages. Costs for programs shall be defined as follows: "Direct Costs"shall mean all costs directly associated with a program and charged to the program's budget, and all part-time staff costs associated with direct staffing of a program. "Division Indirect Costs"shall mean all division costs associated with the program and charged to the division budget,facility costs, and staff costs associated with planning and administration of the program. "Other Indirect Costs" shall mean department overhead costs for the department director and his/her administrative staff and city-wide overhead costs associated with the operation of the division. 3. Revenue Sources A variety of revenue sources may be used to meet a program's designated cost recovery goal. The City Manager or his/her designee shall determine the most appropriate revenue sources to assign to a program. Revenue sources include the following: User Fees: Fees charged to the individual or team participating in a program, including admission fees and registration fees. Sponsorships and Donations: Contributions in support of a specific program or service given to the City by private businesses or organizations. Vendor Fees: Fees charged to vendors (such as food booths and arts and crafts booths) to participate in recreation programs. 16 Grants: Funding received by the City from a public, private, or non-profit grant or subvention program. Advertising and Promotional Fees: Fees charged for advertisements placed in recreation publications, temporary program or facility naming rights, providing program or service equipment or supplies baring the promoter's name or logo, and providing ancillary items or printed materials baring the promoter's name or logo. 4. Program Categories Each recreation program and service offered by the Recreation Division shall be placed in a Program Category. A program shall be placed in the category that best defines the type, purpose, and structure of the program. Program Categories shall be defined as follows: A. "Community Event" shall mean a community-wide event that meets all of the following criteria: 1)benefits the community as a whole;2)appeals to broad segments of the community; 3) is traditionally offered by a public agency; 4) does not require advance registration to attend. Examples: Fireworks Extravaganza, Moorpark Arts Festival. B. "Special Event"shall mean an event that meets the following criteria: 1)benefits a large segment of the community;2)appeals to a specific demographic or population; 3) is typically offered by a public agency. Examples:Easter Egg Hunt, Trick or Treat Village, Teen events. C. "Other Event'shall mean all other events that do not fall into Community or Special event categories. Example: Visits from Santa. D. "Day Camp"shall mean a general camp program for youth that does not focus on a specific activity type or topic. Examples: Camp Moorpark, Adventure Camp. E. "Recreation Classes and Specialty Camps" shall mean any class, workshop, or specialty camp that focuses on a specific activity type or topic and is instructional or developmental in nature. Examples:Beginning Ballet, Lego Engineering Camp, Tot Sports classes, Yoga. F. "Adult Sports Program" shall mean an intra-community sports program which is offered for individuals ages 18 and older, is recreational in nature, and is open to a variety of playing abilities. Examples:Adult softball league, soccer league. G. "Youth Sports Program"shall mean an intra-community sports program which is offered for individuals ages 17 and younger, is recreational in nature, and is open to all playing abilities. Example: Youth Basketball League. H."Tournaments and Competitions"shall mean an activity that offers a higher level of competition than typical recreation level programs. Sports tournaments, extreme 17 challenge events, and timed bicycle or running events are included under this definition. Example: Softball tournament sponsored by the City. I. "Vital Services" shall be defined as services or activities that are essential to the health and well-being of the individual or community, are typically offered by a public agency, and are not generally available to the public through other sources.Example: Women's assault prevention clinic. J. "Special Interest Groups"shall be defined as social gatherings that do not have a paid instructor or supervisor at which the group will: 1. Discuss topics of interest; 2. Provide emotional or social support to group members; or 3. Work together on or participate in a common activity. Example:Book club. 18 5. Definition of Recovery Levels Program Categories will be placed into recovery levels establishing the percentage of required minimum and target cost recovery the program. Levels are defined as follows: Level One: Programs that are of a benefit to the whole community or are essential to the health and well-being of a target segment of the community, are typically provided by public agencies and not typically available through other providers, and require minimal commitment from participants (minimal time or financial investment is required, performance of program would not be altered by the absence of a single participant, and/or advance registration is not required.) Level Two: Programs that provide a benefit to a targeted segment of the community, are often offered by public agencies, are limited in availability from other providers, and require minimal commitment from participants. Level Three: Programs that provide both a community and individual benefit, are often offered by public agencies and may be available through other providers; and require some level of commitment from participants. Level Four: Programs that have a greater individual than community benefit, may be offered by public agencies or private businesses or other providers, are instructional or recreational in nature, and require a strong commitment from the participant (substantial time or financial investment is required, performance of program may be altered by the absence of a participant, and/or advance registration is required.) Level Five: Programs that provide primarily an individual benefit and are specialized or competitive in nature. 6. Cost Recovery Matrix In accordance with the Cost Recovery Levels, the following matrix has been developed. The minimum recovery indicates the percentage of costs that must be recovered in order to continue offering the program without modification. The target recovery indicates the percentage of costs that staff will attempt to recover through program fees and other revenue sources. 19 Direct Costs Division Indirect Costs Other Indirect Costs Mninum Target Minimum Target Mni um Target Programs and Levels Recovery Recovery Recovery Recovery Recovery Recovery Level One:Includes: Community Events (A) 25% 100% 0% 25% 0% 0% Vital Senices(I) Level Two:Includes: Special Events (B) 50% 100% 0% 50% 0% 0% Special Interest Groups (J) Level Three:Includes: Day Camps(D) 100% 100% 50% 75% 0% 0% Youth Sports Programs(G) Level Four:Includes: Recreation Classes and Specialty Camps (E) 100% 100% 75% 100% 0% 25% Adult Sports Programs(F) Level Five:Includes: Other Events (C) 100% 100% 100% 100% 50% 100% Tournaments and Competitions (H) 7. Cost Recovery Implementation and Management Division staff will establish, and the Department Director will approve, strategies for achieving cost recovery goals. Strategies will be implemented based on the best interests of maintaining a strong program and reaching the designated recovery goals within a period not to exceed one year. The process for cost recovery shall be as follows: a. Each recreation program or service will be assigned to the appropriate Program Category, establishing the recovery level for the program. b. Staff will determine appropriate revenue source(s) for the program and establish user fees, sponsorships/donations, vendor fees, and/or grant amounts necessary to meet minimum cost recovery. c. Programs will be reviewed annually to determine if they are meeting the minimum cost recovery percentage. d. Programs that are unable to meet the minimum cost recovery will be reviewed by the Department Director for consideration of appropriate action, including restructuring or eliminating the program. e. Programs that meet minimum cost recovery and do not exceed target recovery will not require action. f. Programs that exceed target cost recovery will be reviewed to determine whether or not fees should be decreased, the program should be placed in a different Program Category or Recovery Level, or other action is needed. g. An annual report will be presented to the Parks and Recreation Commission by October 31 and to the City Council by December 31 each year summarizing 20 the programs offered during the prior fiscal year and whether cost recovery goals for each program were met. 8. Right of Exclusion The City Manager is authorized to exclude individual programs from the Cost Recovery Policy. Said programs shall be budgeted as approved by the City Council. Said programs shall not be required to meet Cost Recovery requirements and may operate below recovery levels for the program category,or without revenue sources. 21 gib CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Landscape Manager J -- DATE: October 30, 2012 (Meeting of November 5, 2012) SUBJECT: Consider Playground Equipment Replacement at Poindexter Park, Country Trail Park and Peach Hill Park BACKGROUND The playground equipment at Poindexter Park, Country Trail Park and Peach Hill Park has outlived its life expectancy. The industry standard and life expectancy of playground equipment is approximately fifteen (15) years. Most play equipment warranties expire after ten (10) years and major renovations are typically required after fifteen years to replace worn equipment and in an effort to meet current equipment trends, playground safety codes and ADA requirements. In an effort to ensure the safety of the City's playgrounds, the Parks Division has had a Certified Playground Safety Inspector (CPSI) on staff since 2000. Currently, the Parks and Landscape Maintenance Superintendent has received the required training and has obtained the CPSI certification for the City. In addition to quarterly inspections performed by the Parks Division maintenance staff, the CPSI performs an annual audit and inspection of the playgrounds for each City park. The audit not only ensures that the playground meets current State ASTM regulations for playground equipment, but also provides a visual analysis of each piece of play equipment to ensure that it is structurally sound and free of visible defects. DISCUSSION Poindexter Park: The playground equipment at Poindexter Park has outlived its life expectancy and is in need of replacement, as it was originally installed in 1996. The existing equipment consists of two separate tot lot play areas with individual play structures, one for children in the two to five year age group and one play structure for children in the five to twelve year age group. In addition, the tot lot areas include two swing sets, one for each age group, several spring animals, a merry-go-round and a sand-and-water play structure (see Attachment 1). The two tot lot play areas at Poindexter Park meet current ADA access requirements, Poindexter Park, Country Trail Park and Peach Hill Park Playground Equipment Replacement Page 2 as wood fiber, which is ADA compliant, and concrete ramps into the structure have been provided. However, the play equipment does not meet current ADA requirements in regards to the actual play structures, as there are not enough grade level activities provided, based on the size of the structures. In addition, the existing merry-go-round and water-and-sand structure do not meet current playground safety standards. Staff has included funding in the FY 2012/13 budget to replace the sand-and-water structure and anticipates the installation of a new sand toy by mid-November, 2012. The new structure will have a separate water valve installed outside the play area for children to utilize. Staff will remove the merry-go-round for safety reasons. Country Trail Park: The playground equipment at Country Trail Park is nearing its life expectancy, as it was originally installed in 1997. The existing equipment consists of two separate tot lot play areas with individual play structures, one for children in the two to five year age group and one play structure for children in the five to twelve year age group. In addition, two swing sets are provided, one for each age group, several spring animals, and a new spin toy was recently installed to replace the climbing bug (caterpillar) that was vandalized at the beginning of 2012 (see Attachment 2). The five to twelve year age group play area at Country Trail Park meets ADA access requirements from the grade level access points around the tot lot to the equipment, as safety surface tiles have been installed. The two to five year age group play area does not meet ADA access requirements. However, neither tot lot meets overall ADA accessibility, as the access road to the tot lots from the parking lot exceeds acceptable grades. In addition, the access tiles in the larger play structure have outlived their life expectancy, and the plaster sand that has been installed in both tot lots will need replacing. Current playground fall zone standards do not allow the installation of sand within play areas where the tot lot play structure exceeds 4' vertical height. We will be required to replace the sand in all of our tot lots, including Country Trail Park, over the next several years where the play structures exceed 4' height. Peach Hill Park: The two to five year age group play structure at Peach Hill Park was removed by the Parks Division maintenance staff at the end of 2011. The equipment was installed in 1994 and it had outlived its life expectancy. The five to twelve year age group play structure was installed in 2000 and is not scheduled for replacement for several years (see Attachment 3). The plaster sand at Peach Hill Park was recently removed and replaced with wood fiber in an effort to comply with current playground safety regulations and to meet current ADA access requirements. Wood fiber is engineered wood chips. The type of wood and size of the chips are fabricated to maximize the cushion of the fall surface. The wood fiber is ASTM certified for playgrounds and exceeds a 10' vertical fall height. FISCAL IMPACT Poindexter Park: Staff has obtained cost estimates from several major playground manufacturers to replace the play equipment at Poindexter Park and has determined Poindexter Park. Country Trail Park and Peach Hill Park Playground Equipment Replacement Page 3 that the cost to replace the two (2) playgrounds with new play equipment and swing sets, including installation, is approximately $115,000. However, there is not funding currently available in the Park Zone Development Fund for Zone 1 to replace the playground equipment. The Zone 1 Development Fund has a negative fund balance of $941,229, due to the installation of the Poindexter Park expansion project and skate park. The fund balance will be supplemented by future development within the Zone 1 boundary. In addition, the City is faced with continuing constraints on funding for park maintenance, which has a direct impact on the General Fund. Currently, the FY 2011/12 operating budget for park maintenance is approximately $2,162,000. As the Parks Commission is well aware, the Single Family Equivalent (SFE) assessment rate for park maintenance is currently set at $54.09. This assessment will generate approximately $710,834 for park maintenance, which contributes approximately 33% of the overall parks operating budget, and will require approximately$1,450,000 of funding contributions from the General Fund. However, due to the high use of the Poindexter Park and popularity with local residents, staff suggests that the Parks Commission make a recommendation to the City Council to obtain funding from the General Fund or other source in Fiscal Year 2013/2014 to complete this work. Upon receiving City Council's approval, staff will return to the Parks Commission in the Spring of 2013 with several play equipment options for the Commission to consider. Country Trail Park: Staff has obtained cost estimates to complete the work at Country Trail Park and has determined that the cost to replace the two (2) playgrounds with new playground equipment and swing sets, including the installation of wood fiber within the tot lot areas and a new ADA compliant walkway from the parking lot, is approximately $330,000 (see Attachment 4— cost analysis and ADA access concept). However, there is not funding currently available in the Park Zone Development Fund for Zone 3 to replace the playground equipment. The Zone 3 Development Fund has a negative fund balance of $47,207, and there is not future development planned for this area of Moorpark to supplement this fund, as the Zone 3 boundary is directly adjacent to the City boundary within the Mountain Meadows Planned Community. Due to the extent of the work needed at Country Trail Park, staff does not recommend replacing the tot lot equipment at this time or installing an ADA compliant access walkway to the play areas. However, as mentioned previously, the tot lots at Country Trail Park have been installed with plaster sand, which does not meet current playground safety code. Staff has included funding in the Fiscal Year 2012/13 budget to replace the plaster sand. Staff will replace the plaster sand in FY 12/13 and repair the tot lot equipment as the budget allows. Once it has been determined that the playground equipment needs to be removed, staff will bring this project back to the Commission and City Council for consideration. It should be noted that staff is currently in the process of preparing a Capital Improvement Program (CIP) for all the City parks and anticipates completion of this project early in 2013. Country Trail Park will be included in this program. The intent of Poindexter Park. Country Trail Park and Peach Hill Park Playground Equipment Replacement Page 4 the program is to provide an inventory and capital cost overlay in an effort to determine how much funding is needed on an annual basis to sustain the City's current park inventory and future improvements. As mentioned, this document has not been completed, but an initial study of the City's playgrounds and capital replacement costs suggests that approximately $150,000/year, adjusted annually for CPI, will be required to sustain the City's current inventory of park playgrounds. In addition,there are several capital projects that have been deferred due to lack of funding that will need to be addressed within the near future, such as the restroom replacement at Campus Park. Peach Hill Park: Staff has obtained cost estimates to replace the play structure at Peach Hill Park and has determined that the cost to replace the two to five year age group play structure, including installation, is approximately $48,000 ($37,000 for the play equipment, $5,000 for two concrete ramps and additional wood fiber, and 15% contingency in the amount of $6,000). Peach Hill Park is also within the Park Zone Development Fund for Zone 3, which has a negative fund balance, and funding for this work would need to come directly from the General Fund, or other source. As mentioned previously, the Park Zone Development Fund is funded by development projects and since there is not future development planned for the Zone 3 area, there is no immediate or future funding available to complete this work. However, due to the high use of the Peach Hill Park, staff suggests that the Parks Commission make a recommendation to the City Council to approve funding in the amount of$48,000 from the General Fund in Fiscal Year 2012/2013 to install the play equipment submitted for the Commission's consideration in Attachment 5. STAFF RECOMMENDATION 1) Recommend to the City Council the replacement of the playground equipment at Poindexter Park in the amount of$115,000 in FY 2013/14, with final approval of the playground equipment design by the Parks Commission prior to installation; and 2) Recommend to the City Council that the replacement of the playground equipment and ADA access walkway at Country Trail Park in the amount of $330,000 will be deferred until the CIP has been developed, including an inventory of all park equipment and schedule for replacement of all park equipment; and 3) Recommend to the City Council the replacement of the playground equipment at Peach Hill Park in the amount of $48,000 in FY 2012/13, with final approval of the playground equipment design by the Parks Commission prior to installation. Attachments: 1. Poindexter Park Existing Playground Equipment 2. Country Trail Park Existing Playground Equipment 3. Peach Hill Park Existing Playground Equipment 4. Country Trail Park Cost Analysis and ADA Access Concept 5. Peach Hill Park Playground Equipment Proposal and Concept 6. Map— Park Improvement Zones ATTACHMENT 1 POINDEXTER PARK EXISTING PLAYGROUND EQUIPMENT as a 3 I r t .r w:4 ♦Y '1,,.-+_,`:� ,Z,;3'.: 1 fy a 4 g r ' . r, it],P 2� ' r 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE 4-."'''' ] 1 4, . - ".! I I -. b' 91] 1 olibi . . L • 1�_rn , 1�riY .� : - _ 4N c, 'r _ • 5 TO 12 YEAR AGE GROUP PLAYGROUND STRUCTURE ATTACHMENT 2 COUNTRY TRAIL PARK EXISTING PLAYGROUND EQUIPMENT m4r ' tI9 � r 1111 ll y t: II idgt 41111k) 7.611119 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE MN ,,��d Yom..I ti g. -""r7 elm _ ^ ' 5 TO 12 YEAR AGE GROUP PLAYGROUND STRUCTURE ATTACHMENT 3 PEACH HILL PARK EXISTING PLAYGROUND EQUIPMENT �f 2 TO 5 YEAR AGE GROUP PLAYGROUND STRUCTURE LOCATION ATTACHMENT 4 COUNTRY TRAIL PARK 10/30/2012 TOT LOT REPLACEMENT AND ADA ACCESS RAMP Preliminary Budget CONSULTING TEAM ITEM DESCRIPTION � UNIT PRICE TOTAL Civil Engineer Survey«Grading Plan 1 $ 15,000.00 ea $ 15,000.00 Soils Engineer Geotechnical analysis+observation 1 $ 3,500.00 ea $ 3,500.00 CONSULTANT SUB-TOTAL: $ 18,500.00 GRADING&DRAINAGE ITEM DESCRIPTION Q UNIT PRICE TOTAL Grading Grade+equipment 120 $ 150.00 hr $ 18,000.00 Drainage 12"CB w/Sch 40 6 $ 2,200.00 ea $ 13200.00 GRADING SUB-TOTAL: $ 31,200.00 PLANTING(R&M ITEM DESCRIPTION TY UNIT PRICE TOTAL Trees 24"box incl.root barrier/staking 4 $ 300.00 ea $ 1,200.00 Shrubs 5 gallon 100 $ 2100 ea $ 2,200.00 Groundcover Flats at 18"o.c. 5,000 $ 0.65 s.f. $ 3250.00 Turf Sod 1,500 $ 1.50 s.f. $ 2,250.00 Soil prep Fine grade, amendment 5,000 $ 0.22 s.f. $ 1,100.00 PLANTING SUB-TOTAL: $ 10,000.00 IRRIGATION(R&R. ITEM DESCRIPTION gni UNIT PRICE TOTAL Construction mod. Cap and re-route lines, repair 1 $ 1,000.00 ea $ 1,000.00 Irrigation valve 1.5" 4 $ 550.00 ea $ 2,200.00 Turf Sprays 6"pop-up 25 $ 32.00 ea $ 800.00 Shrub Sprays 12" pop-up 50 $ 35.00 ea $ 1,750.00 IRRIGATION SUB-TOTAL: $ 6,750.00 HARDSCAPE&AMENITIES !I M DESCRIPTION gat UNIT PRICE TOTAL Demo Demo and existing ramp mod 1 $ 1,500.00 ea $ 1,500.00 Ramp 5'wide,concrete w/deepened footing 2000 $ 10.50 s.f. $ 21,000.00 Slough Wall Three-course slumpslone w/conc.ftg. 300 $ 40.00 I.f. $ 12,000.00 Handrail Wrought iron, both sides of ramp 800 $ 35.00 II $ 28,000.00 V ditch 18'wide,concrete 300 $ 14.00 I f. $ 4200.00 HARDSCAPE SUB-TOTAL: $ 66,700.00 TOT LOT ITEM DESCRIPTION gll UNIT PRICE TOTAL Exist.Tot lot removal Provided by Kids Around The World 1 $ 5,000.00 ea $ 5,000.00 Demo Existing tiles surfac, conc. &footings 1 $ 2,700.00 ea $ 2,700.00 2-5 Structure Equipment 1 $ 27,981.00 ea $ 27,981.00 5-12 Structure+swing Equipment 1 $ 63,163.00 ea $ 63,163.00 Tot lot Installation 1 $ 28,000.00 ea $ 28,000.00 ADA ramps concrete 4 $ 1,500.00 ea $ 6,000.00 Fall zone material Remove plaster sand+ 12" EWE 450 $ 75.00 c.y. $ 33,750.00 TOT LOT SUB-TOTAL: $166,594.00 SUB-TOTAL $298,744.00 10%CONTINGENCI $ 29,874.40 TOTAL: $328,618.40 Z i■-'4. COUNTRY TRAIL PARK W I ap,. v L:•-• PROPOSED ADA COMPLIANT ACCESS RAMP I Q -00- . - .-.- r XIST TOT L ., x - I. PROPOSED ADA , er k COMPLIANT RAMP .EXISTING TOT L r . . �, •�. / WiHANDRAILS & �, �, r •LOUGH •'n/ALL XIS h CE -----1------ • a , f -- ------1—L________ --''\ t I' i ' PROPOSED ADA COMPLIANT RAMP , t . W/HANDRAILS & - . SLOUGH WALL : I ot- 404 ` EXISTING PARKING LO TI r f-.' 4 EXIS . ' VIAND"4'w.;, >. __ ,fit+' G?.. City of5tfoopark OAeu 799 MOORPARK AVE f -'1 MOORPARK CA.9302" \ J PREPARED 13Y JEREMY LAURENTOWSKI SCALE N.T.S. PARKS 6 LANDSCAPE MANAGER IATI JANUARY d,2012 ~ ""= COUNTRY TRAIL PARK W I ta7 _ `PROPOSED ADA COMPLIANT ACCESS RAMP U VARIABLE SLOPE __---:„............7 / 11/ / Q EXISTING TOT LOT i \ -r - P POSED ADA C I MPLIANT RAMP EXISTING SIDEWALK 1 1 W/ NDRAILS&SL∎UGH WALL \ I \ / VA' •BLE SLOPE O EXIS ING ACCE' S ROAD i f . . ing2111111'iMina ow 10 o O ...000 1 :1000,00 o 1 , \ PROPO D ADA COMP IANT RAMP . -.. 1 W/HAN►-RAILS&SLOU H WALL I P \ 0 .III ` EXISTIN e H,C.PARKING /..--- / - - - - - - - - - - 111 AND P ,;___i V At EXIST! G THE (PROT:CT-IN LACE) P. ARIABL SLOP EXISTING PARKING LOT ;..:;. City of lioopark NM r/ \I (,.1AP 799 MOORPARK AVE 114.44.'% • MOORPARK CA.93021 PREPARED BY JEREMY IAURENTOWSKI SCALE N.TS. ►MKS 6 LANDSCAPE MANAGER SATE JANUARY 4,2012 f . O # {a Nit * '/,l. 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Phone: 805-517-6385 j laurentowski@ci.moorpark.ca.us Quantity Part it Description Unit Pit Amount ---EQUIPMENT--- 1 RDU Game Time-Custom 2-5 Play Structure $29,355.00 $29,355.00 1 178749 Game Time-Owner's Kit $47.00 $47.00 ---INSTALLATION--- 1 INSTALL Game Time-Remove&Dispose of Existing $1,725.00 $1,725.00 Play Structure I INSTALL Game Time-Push Back&Reinstallation of $345.00 $345.00 Existing EWF 1 INSTALL Game Time-Installation of New Play $946450 $9,464.50 Equipment-Option I Freight based on shipping to Moorpark,CA 93021. SubTotal: $40,936.50 Discount: ($8,806.50) Installation quoted at prevailing wage rates. Tax: $1,493.17 Freight: $3,170.17 Total Amount: $36,793.34 3.5. Page1of3 C:U MMON I'll 135 2_0A)� '�' e-1/45 ATTACHMENT 6 9�/ zone z l �• N: Zone 2 A. lit i --a.Zone 1 ,' �e� �� 5' • IE ....rs=q', 9, ' ...„, p _ . . ...,,, j _: !Uri '.recta - _ - r riv emu. z,V-kw.,,.••••zi • e . ..i. -,..,..7 ..n. ,-- .. N Zone 3 a ,^'^�+\ i- Approved by City Council in December 2000 ITEM 9 a MINUTES OF THE PARKS AND RECREATION COMMISSION SEMI-ANNUAL PARK TOUR Moorpark, California June 25, 2012 A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was held on June 25, 2012, with the meeting called to order at the Moorpark Community Center, 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Pflaumer called the meeting to order at 5:15 p.m. 2. ROLL CALL: Present: Commissioners Zachary Cook, Sandra Thompson, Julie Weisberger, and Chair Thomas Pflaumer. Staff Present: Assistant City Manager Hugh Riley, Parks and Landscape Manager Jeremy Laurentowski, Landscape/Parks Superintendent Allen Walter, and Administrative Assistant Patty Anderson. 3. PUBLIC COMMENTS: None. 4. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 5. PRESENTATIONS/ACTION/DISCUSSION: A. Parks Tour. Staff Recommendation: The Commission and staff toured and discussed the following parks in the order listed below: 1. Poindexter Park: Staff and Commission discussed options for replacing the broken water feature in the play area. Staff stated that they are working on plans to replace the bulbs in the security lights with motion lights, and in addition, installing cameras in certain areas of the park to help in eliminating the excessive vandalism that occurs throughout the park. P&R Commission Meeting Park Tour—June 25, 2012 Page 2 The Commission and staff discussed the Skate Park with skaters that were present. Some of their suggestions for improving the Skate Park were to smooth out specific areas of the wall bordering the fenced area, which are extremely hard on the skate boards, as well as the suggestion to either remove the picnic table or modify it along the edges so skaters can utilize it. Jeremy Laurentowski stated that new signs for the Skate Park are on order. 2. Arroyo Vista Community Park: The Commission and staff discussed suggestions for the unused multi-purpose court. Some suggestions were for bike use, a basketball court, or a weekly family skate night. It was also suggested that the Teen Council could become involved and participate in planning some teen activities for the court. 3. Country Trail Park: The Commission and staff discussed playground equipment and surfacing replacement. Jeremy Laurentowski stated if the existing equipment and surfacing were replaced with new, it would then be necessary to make the play area ADA accessible from the entrance of the park to the equipment. Due to the steep incline, this construction would be extremely expensive and the City is not able to budget for it at this time. Repairing the existing surfacing and installing a small ramp from the grass to the play equipment was discussed. 4. Peach Hill Park: The Commission and staff discussed different options for the vacant tot lot area. Commissioner Weisberger suggested that a water feature should be considered for this area. 5. Monte Vista Pak: The Commission and staff discussed the possibility of a needed restoration project. P8R Commission Meeting Park Tour—June 25, 2012 Page 3 6. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Meeting of June 4, 2012. Staff Recommendation: Approve as presented. MOTION: Commissioner Weisberger moved and Commissioner Cook seconded a motion to approve the Minutes as presented. The motion was carried by unanimous voice vote. 7. ADJOURNMENT: The meeting was adjourned at 7:55 p.m. APPROVED: Thomas Pflaumer, CHAIR Respectfully submitted: Patty Anderson, Administrative Assistant ITEM. 9• CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Hugh R. Riley, Parks, Recreation & Community Services Director PREPARED BY: Jeremy Laurentowski, Parks and Landscape Manager Allen Walter, Landscape/Parks Maintenance Superintendent DATE: October 15, 2012 (Meeting of 11/5/12) SUBJECT: Parks Quarterly Report July, August, September 2012 Arroyo Vista Community Park Turf Restoration: Staff continued the turf management program with a series of turf aerations for all 44 acres of turf, and re- seeded approximately 13 acres with 850 lbs. of hybrid Bermuda grass between parking lot D and the softball fields. In addition, staff installed approximately 4,000 lbs. of fertilizer and 680 tons of sand to help improve drainage and water penetration. A contractor was hired to apply approximately 15 acres of revolver herbicide to control annual rye and the perennial turf varieties that have established in various areas throughout the park. This work was completed on August 31 at a total cost of approximately $42,000. Mammoth Highlands Park Turf Renovation: Staff performed a minor renovation of the large turf area at Mammoth Park, which included a series of aerations performed by our in-house staff, an application of fertilizer with an organic herbicide to control the establishment of the annual rye, reseeding with a hybrid Bermuda, and approximately 200 tons of sand to improve drainage and water penetration. This work was completed on August 15 at a total cost of approximately $5,500. Peach Hill Park Sand Replacement: Due to new regulations in playground fall zone requirements, staff has replaced the sand in the tot lot at Peach Hill Park with wood fiber. The new regulations prohibit the use of sand when the play structure exceeds 4' vertical height. The wood fiber staff installed is ASTM certified for a fall height that exceeds 10' vertical height. In addition, staff has been retrofitting many parks and facilities over the last several years in an effort to comply with current ADA requirements. Wood fiber is ADA compliant and wheel chair accessible, where sand is not. Staff has included funding to replace the sand at several parks in FY 12/13 and will continue this process over the next several years until all the parks are compliant with Parks Quarterly Report Page 2 the new regulations. The total cost for Peach Hill Park was approximately $11,000 and was completed by our maintenance staff. Country Trail Park, Peach Hill Park, and Poindexter Park Tot Lot and ADA Surfacing: The ADA access tiles currently installed in the large tot lot area at Country Trail Park have exceeded their life expectancy and staff has obtained quotes to replace the surfacing. However, the tot lot equipment is scheduled for replacement in FY 12/13 and it would not be cost effective to replace the surfacing at this time without replacing the equipment. Staff has also discovered that the current pedestrian access to the park does not meet current ADA standards. Staff has surveyed the park and feels that a new walkway installed along the 4:1 slope would be the preferred option to provide ADA access. Staff has prepared a cost estimate for this work and has determined that approximately $500,000 will be required to replace the equipment and conform to current ADA requirements. In addition, the tot lot play structure at Poindexter Park and the 2-5 year old play structure at Peach Hill are also in need of replacement. The small structure at Peach Hill Park was removed by staff in fiscal year 11/12. Parks Recycling Program: Staff has ordered the recycle beverage containers for Phase II of the recycling program at the City parks. A total of 66 recycle beverage containers were obtained through the recycle beverage grant at a total cost of approximately $62,800. To date, the containers have been installed at Arroyo Vista Community Park, Mountain Meadows Park, and Tierra Rejada Park. The remaining containers will be installed at Mammoth Highlands Park, Country Trail Park, Peach Hill Park, Monte Vista Park, College View Park, Campus Canyon Park, the Community Center Park, and Campus Park in FY 12/13. Campus Park and Poindexter Park Lighting: The five light standards at Campus Park have outlived their life expectancy. In addition, the light standards at Poindexter Park have been damaged several times due to vandalism. Staff suggests replacing the lights with LED fixtures, raising them to 25', and leaving the lights adjacent to the school site on all night to deter future vandalism and loitering. The approximate costs: Campus Park $35,000 and Poindexter Park $45,000. Staff has determined that a lighting consultant is required to complete plans and specifications for these projects and has obtained bids for this work. Approximately $11,000 is required. Staff received City Council approval on July 18, 2012, to proceed with this work and has prepared an agreement with Visual Concepts, Inc. to complete the lighting plans and specifications. Staff anticipates that the plans will be completed by the end of November 2012. In addition, staff has contacted Southern California Edison and will include this project in the Energy Leader program. Staff anticipates substantial Kwh savings by completing these two projects. Arroyo Vista Community Park (AVCP) Bicycle Path: Staff is in the process of preparing a concept for a bicycle/pedestrian path that extends from the pedestrian bridge at the east end of AVCP to the recreation center. $132,000 in TMA Article 3 funding ($66,000) and matching TSM funds ($66,000) were obtained by the Public Works Department for this project in FY 11/12. Staff is also exploring the opportunity to Parks Quarterly Report Page 3 expand the parking at AVCP and include a separate pedestrian walkway. Staff anticipates that this project will exceed current funding as preliminary estimates show that this project will be in the neighborhood of$550,000 to complete. City Playground Audit: Staff has begun and continuing playground audits at all park playgrounds. The audit uses ASTM regulations for playground equipment safety inspection. The audit inspection reports identify changes or hazards since the installation of the play equipment. The audit inspects the protective surface, looks for the development of protrusion, entanglement, pinch, crush, shearing, sharp edges, equipment wear, and proper signage identifying age appropriate use of the play equipment. Staff has approximately 30 playgrounds to inspect and should conclude inspections and reports in December. ITEM 9• C- CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Hugh R. Riley, Assistant City Manager PREPARED BY: Stephanie Anderson, Recreation Superintendent and Recreation Division Staff DATE: October 15, 2012 (Meeting of November 5, 2012) SUBJECT: Quarterly Report Recreation Programs and Rentals Spring Quarter: March, April, May 2012 This memo serves as a review and analysis of Spring 2012 Recreation Division programs and park and facility rentals. It should be noted that beginning with the Summer 2009 quarter, figures for programs offered through the Arroyo Vista Recreation Center were calculated using a comprehensive cost allocation system. The process of calculating full-time staff and overhead costs is refined each year, to provide the most accurate cost-estimates possible. For the spring 2010 through 2012 reports, full-time staff costs have been estimated based on actual reported program hours, plus a percentage administrative hours (such as supervising part-time staff who work in multiple program areas, delivering mail to City Hall, ordering supplies used in multiple program areas, etc.) Work hours spent on non- recreation related tasks, breaks, and leave hours are not calculated into full-time staff costs. In January 2012, the City Council passes the "Recreation Programs and Services Cost Recovery Policy" which dictates the minimum and target cost recovery for each recreation program. A section indicating whether the program has met its minimum and target recovery goals has been added to this report. SPRING EVENTS Easter Egg Hunt The 2012 Egg Hunt was held on Saturday, April 7 from 10:00 a.m. to 1:00 p.m. at AVCP. The event was held at the football field and surrounding park area. The event featured egg hunts, a petting zoo, pony rides, carnival games, photo opportunities with the Easter Bunny, spring crafts, and a kettle corn vendor. Six egg hunts were schedule during the event, separated by age groups. Recreation staff supervised the various activities with the assistance of volunteers. Two different wristbands were sold, offering various levels of participation. An unlimited attraction pass was also sold in conjunction with the purchase of a wristband. Overall the event ran smoothly. Attendance was higher than last year, with 406 children participating in the egg hunts compared to 335 last year. A sponsorship was received from Simi Valley Hospital. I Easter Egg Hunt 2012 2011 2010 Attendance 1,200 1,000 1,270 Revenue $3,310 $2,330 $3,764 Direct Costs $2,645 $2,421 $2,648 Indirect Costs F/T Staff $4,031 $4,045 $4,087 Overhead Costs $378 $437 $562 Total Costs $7,055 $6,903 $7,297 Gross Profit / (Loss) $665 ($91) $1,116 Net Profit I(Loss) ($3,774) ($4,573) ($3,533) Net Profit/ (Loss) Per Participant ($3.12) ($4.57) ($2.78) Cost Recovery summary (Category: Special Event): Direct Costs Recovered: 100% % Division Indirect Costs Recovered 15% Minimum Recovery Met: x Yes ❑ No Target Recovery Met: ❑ Yes x No Demographic summary (estimated): Ages Served Preschool Youth Tween ' Teen Adult (under 5) (5-10) (11-13) , (14-17) (18+) Participants 205 200 48 47 700 Moorpark Has Talent This event was held on March 24 at the High Street Arts Center and showcased the talent of twelve local performers, including dancers, vocalists, and musicians. Event performers were selected through an open audition process in which a panel of judges selected the final participants. A total of 25 acts entered the open auditions. The performers competed in the final show for a first place prize of$500. Second place prize was $300, third place $200 and $25 for all other finalists. The winners at the final competition were chosen by a combination of judging panel and audience vote through ballot boxes available at the end of the show. A total of 248 tickets were sold, with 104 of those pre-sale. While this event did not realize net revenue, it was able to recover 100% of its direct costs through ticket sales, audition fees, and sponsorships. 2 Sponsorships were received this year from Waste Management and Moorpark Rubbish Disposal. A sponsorship of $1,000 from Southern California Edison through the Moorpark Foundation for the Arts has been promised but not yet received. It should be noted that the overhead cost figures below do not include costs for use of the Moorpark Community Center or the High Street Arts Center. i 1 Moorpark Has Talent 2012 2011 2010 Attendance 284 1 225 310 Revenue $3,426 I $4,442 $3,727j Direct Costs $2,026 $2,718 $3,421 Indirect Costs F/T Staff $4,397 $4,600 $5,449 Overhead Costs $421 $424 $28 Total Costs $6,844 $7,742 $8,897 Gross Profit/ (Loss) $1,400 $1,724 $306 Net Profit/ (Loss) ($3,418) ($3,300) ($5,170) Net Profit! (Loss) Per Participant ($12.03) ($14.67) ($16.68) Cost Recovery summary (Category: Other Event): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 29% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No Demographic summary (estimated, includes auditions): Ages Served Preschool Youth Tween Teen Adult (under 5) ; (5-10) (11-11)_ J14-17) (18+) Participants 20 30 30 50 150 ___1 Moorpark Arts Festival • Originally organized and staffed by a team of volunteers, the Moorpark Arts Festival was reinstated in 2003 with City support, reviving an Arts Festival tradition which had originated in the 1960s. The volunteer leadership of the event continued until 2007, when the City assumed full responsibility for this cultural event. The 2012 Moorpark Arts Festival was held Saturday, April 28 from 10:00 a.m. to 4:00 p.m. Admission was free to the public. This year's event featured a fine art exhibit at High Studios on High Street, hands-on arts activities for youth at the Neighborhood for Learning, live performances on an outdoor stage at the Chamber of Commerce parking lot, a Shakespeare film and performance at the High Street Arts Center, and a fine arts and crafts faire with booths located at the Chamber of Commerce, 33 High Street, and the Neighborhood for Learning. 3 Attendance varied throughout the day, with crowds increasing as the day progressed. Event attendance is estimated at 3,000 people, an increase compared to 1,500 last year. The event site was change from the past, moving all the activities to High Street rather than spreading the event over multiple locations, including High Street, the Moorpark City Library, and the Community Center. Participants this year included 36 fine art submissions,40 gourd submissions, 21 arts and crafts booths, two contract artists/demonstrators, a featured artist (BiJian Fan), 400 youth art entries, 8 performances, 4 Volunteers in Policing, and 7 additional volunteers. Sponsors this year included Facey Medical Group, and a media sponsorship from Moorpark Coffee News. Overall the event ran smoothly. Recommendations to improve the event next year include closing High Street between Moorpark Avenue and Bard; reducing the number of jewelry vendors; and fuller utilization of the High Street Arts Center stage. Moorpark Arts Festival 2012 2011 2010 Attendance 3,000 1,500 2142 'Revenue $2,310 $1,020 $840 Direct Costs $3,124 $4,164 $4,747 Indirect Costs F/T Staff $9,562 $9,971 $7,980 Overhead Costs $704 $499 Not avail. Total Costs $13,390 — $14,634 $12,727 Gross Profit/ (Loss) ($814) ($3,144) ($3,907) Net Profit/ (Loss)_ ($11,080) ($13,614) ($11,887) Net Profit / (Loss) Per Participant — ($3.69) ($9.08) ($5.55) Cost Recovery summary (Category: Community Event): % Direct Costs Recovered: 74% % Division indirect Costs Recovered 0% Minimum Recovery Met: X Yes ❑ No Target Recovery Met: ❑ Yes X No Demographic summary (estimated): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (181 Participants 300 [500 500 200 1,500 4 General Teen Events The City of Moorpark hosted three general teen events this spring. These included a Pi Day event, an Anime Night, and a Skate Fest. The events were suggested and developed by the Teen Council. The Pi Day event was held on Wednesday, March 14 from 4:00 to 6:00 p.m. at Poindexter Park and included a pie eating contest, pi digit reciting completion, and jeopardy quiz game. The Anime Night was held on Friday, April 13 from 7:00 to 10:00 p.m. at AVRC and included an anime drawing contest and featured anime movies. The Skate Fest was held on Saturday, May 12 from 1:00 to 4:00 p.m. at Poindexter Park and included a skate board contest and musical performances. Due to past issues with rule enforcement at the skate park (including safety gear requirements and prohibitions on bikes and scooters), a police officer was secured to provide law enforcement at the Skate Fest, increasing direct cost. A total of 10 teens attended the ,Pi Day, a total of 5 teens attended the Anime Night, and a total of 42 teens attended the Skate Fest. An additional 12 teen council members volunteered at the events. 2012 2011 2010 Pi Day,Anime General Teen Events Night,Skate Fest Pi Day Karaoke Nite Number of events 3 1 1 Attendance (Total) 57 4 10 Attendance (Average) 19 4 10 • Revenue $105 $20 $52`; Direct Costs $552 $52 $102 Indirect Costs �y FIT Staff $4,143 $2,004 $909 Overhead Costs $718 $179 $83 Total Costs_ $5,413 $1,190 $1,395 Gross Profit / (Loss) ($447) ($50) ($171) Net Profit t (Loss) ($5,308) ($1,138) ($1,340) Net Profit/(Loss) Per Participant ($93.12) ($113.80) ($122) Cost Recovery summary (Category: Special Event): Direct Costs Recovered: 19% % Division Indirect Costs Recovered 0% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No Demographic summary: 5 Ages Served Preschool I Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+L _Participants 0 _ 0 12 40 15 Band Events For the prior two years, a Battle of the Bands event was held in the spring. Each event has three or more scheduled dates, each from which would be chosen a finalist to perform at the final event. Entry fees were charged to the bands, and a cash award was given to the winning bands. Due to several issues with the Battle of the Bands events including cancelling event dates due to lack or participating bands and bands failing to show up for final performances,) the Battle of the Bands event was not held this year, and a more typical Band Jam event was held instead. The Band Jam was held on Friday, March 9 starting at 7:00 p.m. at AVRC. The bands play for free, and a $5 general admission fee is charged for the audience. Five bands performed at the event, including What Goes Up, The Addiction, The Ben Babylon Band, Skick and New Breed. A total of 71 people attended the show. The event ran smoothly. Band Events 2012 2011 2010 Number of events 1 2 3 Attendance (Total) 71 80 150 Attendance (Average) T 71 40 50 Revenue $195 $400 $732 Direct Costs } $91 $959 $3,146 Indirect Costs F/T Staff $1,381 $2,004 $3,634 I- Overhead Costs $254 $362 $476 Total Costs $3,315 $7,256 Gross Profit/ (Loss) $104 ($559) ($2,414) Net Profit► (Loss) ($1,531)` ($2,925) ($6,524) 1 Net Profit/ (Loss) Per Participant ($21.56) f ($36.56) ($43.49)1 Cost Recovery summary (Category: Special Event): Direct Costs Recovered: 100% Division Indirect Costs Recovered 7% Minimum Recovery Met: X Yes ❑ No Target Recovery Met: ❑ Yes x No 6 Demographic summary: — — Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 0 0 0 65 6 Teen Dances None offered this season. After School Madness This program has been discontinued. SPRING CLASSES Enrollment for classes decreased this spring, and the cancelation rate increased. Some of the classes with strong enrollments included adult dance classes, Zumba fitness, yoga, youth karate, and tot sports classes. The Away We Grow Preschool program continues to be the highest revenue producing class offered. Some of the classes with mixed success included youth art (3 of 4 classes offered ran), horseback riding (3 of 7 classes ran), baking (3 of 6 classes ran), and youth dance (2 of 5 classes ran.) Classes with poor performance included parent and me music (7 of 8 classes offered canceled), technology classes (2 of 2 classes canceled), golf (6 of 7 classes canceled), flag football (ail 4 sessions canceled), in-line skating and roller hockey (all 4 classes canceled), and dog obedience (3 of 4 classes canceled). These classes will be evaluated for modification or discontinued for future season. Staff is working on establishing new classes and carefully monitoring the success of current offerings with the goal of increasing enrollment and reducing the cancelation rate. Classes 2012 2011 2010 Classes Offered 109 112 90 Classes Run 57 60 67 Classes Canceled 52 52 23 ; Cancelation Rate 48% 46% 26% Enrollments 516 679 578 Revenue $53,927 _$60,636 $57,023 Direct Costs $37,644 $38,803 $37,518 Indirect Costs _�--- F/T Staff _ $18,885 $18,021 $12,926 Overhead Costs { $5,490 $5,528 $5,026 ---------- Total Costs $62,020 $62,352 $55,470 Gross Profit / (Loss) - $16,283 $21,833 $19,505 Net Profit/(Loss) ($8,092) ($1,716) j $1,553 Net Profit/ (Loss) Per Participant ($15.68) ($2.53) $2.69 7 Cost Recovery summary (Category: Recreation Classes): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 67% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No Demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 216 141 11 9 139 CAMP MOORPARK Spring Camp Moorpark was offered on March 19-23, during MUSD spring break. Average daily attendance was 34.8 campers, with a total of 44 campers enrolling for the spring session, both an increase over the prior two years. Of the 44 participants this year, 8 were new to the Camp Moorpark program. The spring theme for camp was "Bloomin' into Spring." Campers enjoyed a wide variety of spring activities including a City bus trip to Miller Park for a hike and picnic, a Spring Friendship Social, a Fabulous Flower Fair and a Crafts & Cooking Day! While the program covered all direct costs, it did not realize a net profit this year. Spring Camp 2012 2011 2010 Participants (unduplicated) 44 37 31 Total Enrollments 174 139 119 Average Daily Attendance (5 days) 34.8 27.8 23.8 Revenue $4.$20" $3,590 $3,177 Direct Costs $1,910 $1,297 $1,644 Indirect Costs FIT Staff $4,490 $3,902 $2,447 Overhead Costs $636 $775 $691 Total Costs $7,036 $5,974 $4,782 Gross Profit/ (Loss) $2,416 $2,293 $1,533 Net Profit t (Loss) ($2,710) ($2,384) ($1,605) Net Profit/ (Loss) Per Participant ($61.59) ($64.43) ($51.77) 8 Cost Recovery summary (Category: Day Camps): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 47% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No Demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 0 42 2 _ 0 0 Enrollments 0 172 2 0 0 ADULT SPORTS LEAGUES Adult Softball Leagues A total of 26 teams, 12 coed and 14 men's, registered for the spring 2012 season. This is an increase of two teams compared to last year. Games were played at Arroyo Vista Community Park and Peach Hill Park. Coed games were played on Friday nights and men's games were played on Thursday nights. In response to complaints from players and officials last fall, a new ball (specifically designed for use with composite bats) was introduced to the league this season. The new ball is a restricted flight ball that does not come of the bat at a as high a speed. Since the introduction of this new ball, there have been no complaints about it. Overall, the season ran smoothly. It should be noted that costs for ballfield lights were moved from direct costs to overhead costs beginning in 2012 for more consistent reporting (all other facility costs, such as field or building use, have been included in overhead costs.) Adult Softball 2012 2011 2010 Participants 371 336 315 Revenue $10,660 $9,840 $9,430 Direct Costs $4,437 $5,699 $8,185 '-tS �.. FIT Staff $2,154 $1,735 $4,438 Overhead Costs $3,429 $392 $401 Total Costs _$10,020 $7,825 $13,023 Gross Profit/ (Loss) _ $6,223 _ $4,141 $1,245 Net Profit t (Loss) _ $640 $2,014 ($3,594) Net Profit/ (Loss) Per Participant $1.73 $5.99 ($11.40) 9 Cost Recovery summary (Category: Adult Sports Program): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 100% Minimum Recovery Met: x Yes ❑ No Target Recovery Met: x Yes ❑ No Adult Basketball Leagues A total of 16 teams (8 on Monday and 8 on Thursday) registered for the spring season. The 16 teams is growth from last year, which had 12 teams (4 on Monday and 8 on Thursday). The majority of teams prefer playing on Thursday night, which is a less- competitive level of play. Consequently, staff has lowered the level of play for Monday so more "C" and "D" level teams can be accommodated. Adult Basketball 2012 2011 2010 Participants 138 96 110 Revenue $5,840. $3,820 $4,550 Direct Costs $3,183 $1,973 $2,890 Indirect Costs FIT Staff $1,379 $1,328 $2,589 Overhead Costs $1,668 $1,237 $1,250 1 Total Costs $6,229 $4,538 j $6,729 Gross Profit/ (Loss) $2,657 $1,847 $1,660 Net Prpfit/(Loss) ($390) ($718) ($2,179) Net Profit/ (Loss) Per Participant ($2.82) ($7.48) _ _ ($19.81L Cost Recovery summary (Category: Adult Sports Program): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 87% Minimum Recovery Met: x Yes ❑ No Target Recovery Met: ❑ Yes x No Adult Soccer Leagues A total of 12 men's teams registered this season, a decrease from last spring which had 16 men's teams. This season's games were played Wednesday nights at Arroyo Vista Community Park and at Peach Hill Park (games were move toward the end of the season to Peach Hill due to maintenance at Arroyo Vista.) An Over 30 and a Coed division were offered for spring, but there was no interest in either division. Staff will increase efforts to recruit Over 30 or Coed teams. 10 i 7 on 7 Soccer 2012 2011 2010 Participants 154 240 224 Revenue $3,900 $7,800 $9,100 Direct Costs $1,688 $4,031 $4,929 Indirect Costs _ F/T Staff $2,005 $1,537 $4,438 __Overhead Costs $1,203 $409 $401 Total Costs $4,895 $5,977 $9,768_ Gross Profit/ (Loss) $2,212 $3,769 1444411,1940,4141ss)` ($996) $1,823 ($668) Net Profit/ (Loss) Per Participant ($6.46) $7.60 _ ($2.98) Cost Recovery summary (Category: Adult Sports Program): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 69% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No YOUTH BASKETBALL LEAGUE This coed league was offered for ages 5 through 13. All three divisions (rookie, junior and teen) had stable enrollment numbers. Teams were coached by volunteers, and staff continued to referee all games. The pizza parties were sponsored by Round Table Pizza and Lamppost; free pizza and soda pop was provided to all teams. Staff used a new photography company that submitted a lower price quote and offered a quicker turn- around on receipt of pictures. Youth Basketball _ 2012 2011 2010 Participants _ 168 205 132 Revenue $11,991 $13,599 $8,385 Direct Costs $5,740 $6,505 $5,045 Indirect Costs:. i F/T Staff $3,898 $2,301 $4,333 Overhead Costs $3,671 $4,080 $3,026 Total Costs $13,308 $16 $12,404 Gross Profit / (Loss) $6,251 $7,094 $3,340 Net Profit 1 (Loss) ($1,318) $713 ($4,019) Net Profit/ (Loss) Per Participant ($7.84) I $3.47 ($30.451 11 Cost Recovery summary (Category: Youth Sports Program) % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 82.5% Minimum Recovery Met: x Yes ❑ No Target Recovery Met: x Yes ❑ No Demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 0 110 58 0 0 PARK AND AVRC FACILITY RENTALS Figures for the spring 2012 quarter include attendance as indicated on paid rental permits for the Arroyo Vista Recreation Center and all park facilities. Figures in the table below do not include repeated use by youth sports organizations or use by the public without permits. It should be noted that overhead costs for use of outdoor facilities (such as soccer fields and baseball fields) were not included in the 2010 or 2011 calculations (only overhead costs for use of the recreation center building are included for those years). Field use costs were added for the 2012 report. Although rental attendance fell slightly this year, revenue increased, likely due to the increase in park rental fees enacted last fall. Rentals 2012 2011 2010 Rental Attendance 15,666 16,577 _ 19,285 Revenue $35,308 $22,427 $30,647 Direct Costs $953 $2,804 $3,323 In direct Costs F/T Staff _ $13,413 $12,967 $10,922 Overhead Costs $8,615 $3,882 $3,745 Total Costs $22,981 , $19,653_ $17,990 Gross Profit/ (Loss) $34,355 $19,623 $27,324 Net Profit I (Loss) $12,327 $,774 $12,657 Net Profit/ (Loss) Per Attendee $0.79 $0.17 $0.65 Youth sports organizations operating in the spring (March, April, and May) include Moorpark Girls Softball, Moorpark Little League, and USYVL. AYSO also held their Apricot Jam tournament during the spring season. Youth Sports attendance over the course of the season is estimated at 30,000. The rental value for fields used by youth sports organizations this spring is approximately $70,000. It should be noted that new youth sports agreements will be executed in July 2012, and beginning with the fall 2012 season, youth sports organizations will be required to pay an hourly fee for field use 12 (previously, the fee for youth sports organizations was $1.00 per year.) Therefore, beginning with the fall 2012 quarterly report, youth sports organization use and fees paid will be incorporated into the attendance, revenue, and overhead cost (for field use) figures in the table above. 13 ITEM 47. t0 CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Hugh R. Riley, Assistant City Manager PREPARED BY: Martha Duenas, Recreation Supervisor DATE: August 14, 2012 (Meeting of November 5, 2012) SUBJECT: Spring Camp Moorpark Program Summery BACKGROUND The City of Moorpark has offered a spring session of the Camp Moorpark day camp program at the Arroyo Vista Recreation Center for the past several years. The program is open to children grades K-8. DISCUSSION Spring Camp Moorpark was held during the Moorpark Unified School District's Spring break, March 19-23, 2012. Camp hours of operation were 9:00 a.m. to 4:00 p.m. Extended care was available from 8:00-9:00 a.m. and 3:00-5:00 p.m. This Spring Camp's theme for 2012 was "Bloomin' into Spring". Morning activities included crafts, active and passive games, and sports. After lunch, campers enjoyed special events such as a movie day, spring friendship social, fabulous flower fair, and a crafts and cooking day. Campers also enjoyed a city bus ride to Miller Park for a hike. Average daily attendance was 34.8 campers. A total of 44 unduplicated campers attended, of which eight campers were new to the program. Spring Camp has brought new customers to the Camp Moorpark program, which should help increase participation for future camp sessions. The program ran smoothly, and all activities ran as scheduled. While the program was able to cover direct costs, a net profit was not realized. Staff is exploring ways to reduce costs in the future, including eliminating all field trips, in order to meet cost recovery goals. A budget summary is attached. STAFF RECOMMENDATION Staff recommends that the Commission receive and file this report. Budget Summary Spring Camp 2012 2011 2010 Participants(unduplicated) 44 37 31 Total Enrollments 174 139 119 Average Daily Attendance (5 days) 34.8 27.8 23.8 Revenue $4,326 $3,590 $3,177 Direct Costs $1,910 $1,297 $1,644 Indirect Costs F/T Staff $4,490 $3,902 $2,447 Overhead Costs $636 $775 $691 Total Costs $7,036 $5,974 $4,782 Gross Profit/(Loss) $2,416 $2,293 $1,533 Net Profit/(Loss) ($2,710) ($2,384) ($1,605) Net Profit/(Loss) Per Participant ($61.59) ($64.43) ($51.77) Cost Recovery summary (Category: Day Camps): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 47% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: ❑ Yes x No Demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 0 42 2 0 0 Enrollments 0 172 2 0 0 ITEM 9 E" CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks 8 Recreation Commission FROM: Hugh R. Riley, Assistant City Manager PREPARED BY: Dylan Gunning, Recreation Coordinator I DATE: August 28, 2012 (Meeting of November 5, 2012) SUBJECT: Moorpark Has Talent 2012 Event Report BACKGROUND The 3rd annual "Moorpark Has Talent" talent show competition was coordinated by the Recreation Division in collaboration with the High Street Arts Center. DISCUSSION "Moorpark Has Talent" showcased local talent from the Moorpark community. The event was held on Saturday, March 24, 2012, at 7:00 p.m. at the High Street Arts Center. Admission to the show was $8.00 pre-sale and $10.00 at the door. During the show, local performers competed for cash prizes consisting of$500 for first place, $300 for second place, $200 for third place, and $25 gift cards for 49" through 12th place. The prizes were donated by event sponsors including Anderson Rubbish Disposal and Waste Management. An annual sponsorship of$1,000 from Southern California Edison through the Moorpark Foundation for the Arts has not been received yet is expected. The event performers were selected through an audition process. A total of two auditions were held, in which members of the Moorpark community were invited to showcase their talents for a chance to compete in the final event on March 24. Auditions were held at the Arroyo Vista Recreation Center. Auditions were open to Moorpark residents of all ages. Only amateur performers were permitted to enter. A performer entry fee of$10 per act was charged. Twenty-five acts auditioned for a panel of three judges. The judging panel included a Parks & Recreation Commissioner, an Arts Commissioner, and the Assistant City Manager. The panel determined which acts would be invited to the final event. The original proposal suggested ten finalists, but the judges were pleased with the quality of the performances and selected the top twelve acts to perform. The show sold-out, with a total of 248 tickets sold. Of these, 104 were pre-sale (sold at the Arroyo Vista Recreation Center.) The audience enjoyed the variety of the twelve unique acts, which included dance, vocalists, magic, and instrumental performances. The audience also had the opportunity to purchase concessions. The winning performers were chosen by a combination of judging panel and audiences vote. The audience vote was taken through ballot boxes available at the end of the show. Each member of the audience was given a ballot ticket with their paid admission. Audience members were allowed a few minutes to cast their ballots at the end of the show. Staff collected the judge's ratings and tallied the ballot boxes. The winners were announced shortly thereafter by the Emcee Kelly Green. The 2012 "Moorpark Has Talent" winning act was Hector Lopez, a mariachi signer. Hector wooed the crowd with the song Amor de Los Dos (Love of Both). Second place was awarded to Kristen Szczepanek and Corrina Edwards for their Chinese Yo-Yo performance, and third place went to Eliseo Zavala, Michael Valdivia, Justin Lamm, and Alejandro for a break dance performance. FISCAL IMPACT While this event did not realize net revenue, it was able to recover 100% of its direct costs through ticket sales, audition fees, and sponsorships. The prior years, Southern California Edison sponsored the event It should be noted that costs included in the budget analysis include only the costs incurred by the Recreation Division. Costs for use of the High Street Arts Center (a rehearsal, and the event) and the theater manager's time are not included. Additionally, revenue from concession sales was retained by the theater and is not included as a revenue source. A budget summary is attached. The event was not able to meet its cost recovery goals. Staff will increase efforts to obtain sponsorships in order to meet recovery goals next year. STAFF RECOMMENDATION Staff recommends that the Commission receive and file this report. Moorpark Has Talent 2012 2011 2010 Attendance 284 225 310 Revenue $3,426 $4,442 $3,721 Direct Costs $2,026 $2,718 $3,421 Indirect Costs F/T Staff $4,397 $4,600 $5,449 Overhead Costs $421 $424 ; $28 Total Costs $6,844 $7,742 $8,897 Gross Profit/ (Loss) $1,400 $1,724 , $306 Net Profit/(Loss) ($3,418) ($3,300) ($5,170)^ Net Profit/(Loss) Per Participant ($12.03) ($14.67) ($16.68) Cost Recovery summary (Category: Other Event): % Direct Costs Recovered: 100% % Division Indirect Costs Recovered 29% Minimum Recovery Met: ❑ Yes x No Target Recovery Met: 0 Yes x No Demographic summary(estimated, includes auditions): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 20 30 30 50 150 ITEM q. F CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Hugh R. Riley, Assistant City Manager PREPARED BY: Dylan Gunning, Recreation Coordinator I DATE: June 18, 2012 (Meeting of November 5, 2012) SUBJECT: Easter Egg Hunt Event Report BACKGROUND The City of Moorpark sponsors an annual Easter Egg Hunt the Saturday before Easter. Since 1995, the Egg Hunt has been held at the Arroyo Vista Community Park. Traditionally, the event has featured egg hunts for various age groups and other special activities and attractions. DISCUSSION The Easter Egg Hunt was held on Saturday, April 7, 2012, at the Arroyo Vista Community Park from 10:00 a.m. to 1:00 p.m. The event featured egg hunts, a petting zoo, pony rides, face painting, arts and crafts, carnival games, a food booth, and a visit from the Easter bunny. Overall the event was well attended and all activities ran smoothly. The event was publicized through banners, flyers, the City website, the electronic marquees, and the quarterly recreation guide, an ad in Happenings Magazine, and press releases to local radio stations, churches, and community groups. Staff received positive comments from the public regarding the hunt and other festivities. The egg hunts were the main event feature, and were held on the football field. Hunts were divided into two age groups: three "Little Kids Hunts" for ages five and under took place, and two "Big Kids Hunts" for ages six and over took place. A "Family Hunt" for all ages was held at the end of the age-based hunts, to allow families with children of different ages to hunt together, and to ensure children who had missed the earlier hunts had an opportunity to participate. The egg hunts ran smoothly and generally ran according to the scheduled times. For safety reasons, strollers and pets were not allowed in the egg hunts, and parents were welcome to participate in the five and under and Family hunts only. Participants returned their eggs at the end of the hunt to receive a seven inch tall stuffed bunny. In addition to the egg hunts, the event featured several other activities. Attractions included pony rides, a petting zoo, face painting, a spring craft, and a set for photos with the bunny. The pony rides and petting farm were provided and staffed by Tawni s Ponies, with volunteers assisting. City staff and volunteers ran the craft booth and the face painting booth. A City staff person dressed in costume as the Easter Bunny. The attractions were very popular. Carnival games were located near the snack bar. Eight spring and Easter themed games were offered. Small, medium, and large prizes were distributed from each game. The games were run by volunteers from Moorpark High School and the middle schools, with supervision by City staff. New prizes were purchased this year for the carnival games, as inventory from previous years was depleted. One food booth was included this year by California Kettle Corn. Items sold included shaved ice, lemonade and kettle corn. The vendor reported that he did very well. Admission to the activities required a wristband. Three wristbands were available for purchase at the event. A general admission wristband was offered at $5.00, and included egg hunt admission, one carnival game, and one special attraction. An all- access wristband was offered at $10.00, and included admission to the egg hunt, plus admission to three attractions and six carnival games. An unlimited attraction wristband allowed participants, with purchase of an all access or general admission wristband, unlimited access to the attractions. Thirty coupons for complimentary general admission wristbands were donated to NFL for underprivileged children. Of these, 24 were submitted at the event. Attendance was higher than last year. Based on wristband sales and coupons submitted, 406 children participated in the event compared to 335 last year. Overall attendance is estimated at 1,200. Twenty one volunteers assisted with the event and were assigned to help with the egg hunts, attractions, and carnival games. One Park and Recreation Commissioners also assisted at the event, helping to staff the admission booth. This year, staff increased efforts to secure sponsorships for the Easter Egg Hunt. An in- kind sponsorship from the Moorpark Coffee News was secured. This sponsorship included $300 worth of advertising in the Moorpark Coffee News weekly publication. Simi Valley Hospital donated a $300 cash sponsorship to the Easter Egg Hunt. The event was able to cover 100% of its direct costs. A budget summary is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. Budget Summary Easter Egg Hunt 2012 2011 2010 Attendance 1,200 1,000 1,270 Revenue $3,310 $2,330 $3,764 Direct Costs $2,645 $2,421 $2,648 Indirect Costs Fir Staff $4,031 $4,045 $4,087 Overhead Costs $378 $437 $562 Total Costs $7,056 $6,903 $7,297 Gross Profit/(Loss) $665 ($91) $1,116 Net Profit/(Loss) ($3,774) ($4,573) ($3,533) Net Profit/(Loss) Per Participant ($3.12) ($4.57) ($2.78) Cost Recovery summary (Category: Special Event): % Direct Costs Recovered: 100% Division Indirect Costs Recovered 15% Minimum Recovery Met: x Yes ❑ No Target Recovery Met: ❑ Yes x No Demographic summary (estimated): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+1 Participants 205 200 48 47 700 ITEM q. a CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks & Recreation Commission FROM: Hugh. R. Riley, Assistant City Manager PREPARED BY: Dylan Gunning, Recreation Coordinator I DATE: August 28, 2012 (Meeting of November 5, 2012) SUBJECT: Moorpark Arts Festival Event Summary BACKGROUND The Moorpark Arts Festival was originally established in 1930. After a period of years when the event was not held annually, the tradition was revived in 2003 by a committee of Moorpark residents and local volunteers. In 2007, the City assumed responsibility for planning and staffing the event. Due to conflicts with other City events, the Arts Festival was moved from the first Sunday in October (when it had been held in 2003-2005), to the first Sunday in May. In 2009, the event was moved to the last Sunday in April to avoid competition with other arts-related events in east Ventura County. In prior years, the event was coordinated by the Active Adult Center Supervisor with assistance from Recreation Division staff. In 2011, the Recreation Division assumed full responsibility for coordinating the event. This year, the event was moved to Saturday in an effort to increase event participation. DISCUSSION The Moorpark Arts Festival was held on Saturday, April 28, 2012 from 10:00 a.m. to 4:00 p.m. Activities were held at the Moorpark Chamber of Commerce, High Studio, Moorpark Foundation for the Arts offices, High Street Arts Center, and First 5 Neighborhood for Learning. The event showcased a wide variety of art forms. Admission was free to the public. In prior years, activities had been held primarily at the Moorpark Civic Center, with some activities on High Street. This year, the entire festival was located along High Street. The location change was made to consolidate the event site in order to reduce confusion about where activities were located, increase event visibility, improve event traffic flow, and address safety concerns about people crossing Moorpark Avenue (which is a state highway). Featured artist BiJian Fan, the internationally acclaimed exhibited origami kinetic sculptures using paper, metal, polymers, wood and other materials, was located at the Moorpark Foundation for the Arts offices. The fine arts exhibit was located next door at Parks and Recreation Commission Page 2 the High Studio, and included drawing, painting, and photography. A total of 13 submissions were made for the exhibit. A gourd art exhibit filled the Moorpark Chamber of Commerce, with submissions from the Channel Island Gourd Society. Youth art entries, by school-age children, were exhibited at the Moorpark Foundation for the Arts offices and inside the First Five building. Over 400 youth pieces were displayed. The Youth Art Exhibit drew a very large and enthusiastic audience. Free art activities for children were sponsored by The Neighborhood for Learning, City of Moorpark, Moorpark Library, TrebleMakers, and Mrs. Hester's Art. Activities included book making, drawing, music, and other hands on activities. Pottery wheel demonstrations and lessons by Chad Steel were also held at the First Five site. All activities were extremely popular with youth and parents. Booths for the fine arts and crafts faire were located at the Chamber of Commerce, First Five, and Moorpark Foundation for the Arts parking lots. Only vendors selling original/hand-made works were accepted. There were a total of 21 booths, featuring photography, paintings, hand-made soaps, and other unique hand-made arts and crafts items. This is an increase of over 50%from the 13 booths in 2011. A total of three food booths were located at the Chamber of Commerce, featuring food items including kettle corn, shaved ice, hamburgers, cupcakes, and more. Matt Oppenheimer created a chalk painting at the Chamber parking lot depicting a person under a large tree. Sidewalk chalk was also provided for children to practice street painting. The High Street Arts Center showcased Shakespeare High, a film about an at-risk youth theatre program followed by a live performance by member of the group. A Q & A session about the program followed. The High Street Arts Center reported an audience of 60-70 people. An outdoor performance stage was added this year, located at the Moorpark Chamber of Commerce parking lot. Live performances ran throughout the day including Trebelemakers, First 5 Kids, "Moorpark Has Talent" winner Hector Lopez, Ballet Folklorico, opera by Kristen Jones, Pam Rossi Dance Ten, break dancing by Rebel Alliance, and teen band What Goes up. Large crowds formed for each act throughout the day. Two sponsors took part in this year's arts festival. Facey Medical Group donated $750.00 and Moorpark Coffee News provided an in-kind sponsorship that included a full month advertising run in the Moorpark Coffee News publication. Overall attendance is estimated at 3,000, double the number from 2011. Attendance varied throughout the day, with numbers increasing as the day progressed. Fine Art submissions were lower than last year. Parks and Recreation Commission Page 3 The event doubled its program revenue from the prior year, due to the increase in vendors and sponsors. Total costs for the event decreased slightly. Although the event has not been able to realize a gross or net profit for the third consecutive year, it did meet its minimum cost recovery goal. A budget summary is attached. Staff Recommendation Staff recommends that the Commission receive and file this report. Budget Summary Moorpark Arts Festival 2012 2011 2010 Attendance 3,000 1,500 2142 Revenue $2,310 $1,020 $840 Direct Costs $3,124 $4,164 $4,747 Indirect Costs F/T Staff $9,562 $9,971 $7,980 Overhead Costs $704 $499 Not avail. Total Costs $13,390 $14,634` $12,727 Gross Profit/ (Loss) ($814) ($3,144) ($3,907) Net Profit/ (Loss) ($11,080 ($13,614) ($11,887) Net Profit/ (Loss) Per Participant ($3.69) ($9.08) ($5.55) Cost Recovery summary (Category: Community Event): % Direct Costs Recovered: 74% Division Indirect Costs Recovered 0% Minimum Recovery Met: X Yes ❑ No Target Recovery Met: ❑ Yes X No Demographic summary (estimated): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 300 500 500 200 1,500