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HomeMy WebLinkAboutAG RPTS 2013 0409 LB REG City of9looqiarf l Cat .."°` ,• ) \� PARKS, RECREATION & COMMUNITY SERVICES DEPARTMENT 799 Moorpark Avenue, Moorpark,California 93021 (805)517-6200 fax(805)532-2550 LIBRARY BOARD MEETING AGENDA April 9, 2013 6:00 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider a Bi-Lingual Library Card Application. Staff Recommendation: Approve staffs changes to the Library Card Application and recommend for City Council consideration. B. Consider Joint Meeting With City Council. Staff Recommendation: Discuss protocol and discussion topics (oral report). C. Consider Joint Meeting with City Council Regarding Priorities, Goals and Objectives for Fiscal Year 2013/14. Staff Recommendation: Discuss current and proposed goals and objectives. D. Consider 2012 Moorpark City Library Annual Report. Staff Recommendation: Approve as presented. E. Consider The Emerging Story of California Public Libraries" Story Map. Staff Recommendation: Receive and file report (continued from November 13, 2012, meeting) F. Friends of the Library Update. Board-Friends Liaison will give an oral report. Library Board Agenda April 9, 2013 Page 2 9. CONSENT CALENDAR: A. Approval of Minutes for Library Board's Regular Meeting of November 13, 2012. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: All writings and documents provided to the majority of the Library Board regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours. The agenda packet for all regular Library Board meetings is also available on the City's website atwww.cLmoorpark.ca.us. Any member of the public may address the Board during the Public Comments portion of the Agenda, unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks, Recreation&Community Services Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation 8, Community Services Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Any request for disability-related modification or accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the meeting (28 CFR 35.102- 35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the Notice of the Regular Meeting of the Library Board for April 9, 2013. Executed this 3rd day of April 2013, at Moorpark, California. Patty And rson Administrative Assistant Parks, Recreation & Community Services Department ITEM g . A MOORPARK LIBRARY BOARD AGENDA REPORT TO: Library Board FROM: John Brand, Senior Management Analyst DATE: March 28, 2013 (Meeting of April 9, 2013) SUBJECT: Consider a Bi-Lingual Library Card Application SUMMARY Attached is a proposed updated library card application with a Spanish translation on the back. Other changes in the form include options to enable parents or guardians to control the access to certain materials and to allow parents/guardians to monitor a child's library records. STAFF RECOMMENDATION Approve staffs changes to the Library Card Application and recommend for City Council consideration. Attachment: Draft Library Card Application Form 1 Library Card Application - PLEASE PRINT r) Moorpark Identification Number(Drivers License or ID) City Library Name,Home Address, Phone Number Last Name First Name Middle Initial Number Street Apt.# City Zip Code Home Telephone Work Telephone Cell Number ( Email Notification 1'n rCCelve n rJuo Fay T hyerr orb'- Birth Date Email Address Month Day Year ERMISSION TO ALLOW ANOTHER Would you like the library to mainta in a list of the items PERSON TO ACCESS MY LIBRARY RECORD you have previously checked out? es No I,hereby,allow the following person(s)access to my library account Authorized individual(s)librarycard#(s) Cardholder signature For minors under the age of 18;parent/guardian please complete the following: •My child may use the internet(Internetaccess is automaticallyfiltered for users under 18)* Yes_ No •My child may use the internet without filtering Yes_ No •My child may check out ANY DVD movies ortelevision show series in the Library's collection Yes No •My child may ONLYcheck out DVDs from the Children's Collection Yes_ No *Internet filtering software is not infallible and even when using filtering tools minors may be exposed to explidt material. Print Parent/Guardian Name Signature of Parent/Guardian STAFF USE: Barcode 29069000 Adult Teen Child Child NO internet access _ Child with unfiltered internet access Child NO DVD_ Child with Children's DVD ONLY Child with ALL DVD access Teen NO internet Access Teen with unfiltered internet Access Teen NO DVD _ ken with Children's DVD ONLY Teen with ALL DVD Access Date Staff Initial 4/13 2 Solicitud para tarjeta de biblioteca- FAVOR DE ESCRIBIR EN LETRA DE IMPRENTA Biblioteca Del Numero de identification(licencia decondudro identification) jr e ‘ `y Cuidad de ° Moorpark Nombre, Domicilio, Numero de Telefono ---- Apegido Nombre Inidatdelsegundo-nombre - - Numero Calle Apt.# Ciudad Codigo Postal Telefono de la casa ( ) Telefono del trabajo Numero de telefono celular ( ) ( ) Notificaciion ror corree elec`renico Direction de correo electronico Fecha de Mes bra Afio n a c imiento AUTORIZACION PARA PERMITIR QUE OTRA PERSONA TENGA ACCESO A MI REGISTRO DE BIBLIOTECA Por medio de la presente autorizo que la slguiente persona(s)tenga acceso a mi cuenta de biblioteca: Numero(s)de la tarjeta de biblioteca del individuo(s)autorizado Firma del titular Para menores de menos de 18 anos de edad: Se le ruega al padre/madre/guardian Ilenar lo siguiente: • Mi hijo(a)podra usar la Internet(acceso a la Internet se filtra automaticamente para Si No usuarios menores de 18 anos)" • Mi hijo(a)podra usar la Internet sin filtros Si No • Mi hijo(a)podra retirar CUALQUIER DVD de pelicula o serie de show de television Si No procedente de la coleccion de la biblioteca • Mi hijo(a)SOLO podra retirar DVDs de la coleccion infant"! Si No 'El software que filtra la Internet noes infalible year)cuando se usen utiles parafiltrar informacidn los menores podrian quedar expuestos a material explicito. Nombre del padre/madre/guardian en letra de imprenta Firma del padre/madre/guardian PARA USO INTERNO: Barcode 29069000 Adult Teen Child Child NO Internet access Child with unfiltered Internet access Child NO DVD Child with Children's DVD ONLY Child with ALL DVD access_ Teen NO Internet Access Teen with unfiltered Internet Access_Teen NO DVD Teen with Children's DVD ONLY Teen with ALL DVD Access Date Staff Initial 4/13 3 ITEM 8.B Consider Joint Meeting With City Council. Staff Recommendation: Discuss protocol and discussion topics. Verbal Presentation No Staff Report 4 ITEM g . MOORPARK LIBRARY BOARD AGENDA REPORT TO: Library Board FROM: John Brand, Senior Management Analyst DATE: March 26, 2013 (Meeting of April 9, 2013) SUBJECT: Consider Joint Meeting with City Council Regarding Priorities, Goals and Objectives for Fiscal Year 2013/2014 BACKGROUND Since 2001, the Council has reviewed the objectives prior to preparation of the budget with the purpose of having more correlation between the Council approved objectives and City Manager proposed budget. A copy of the City's Mission Statement, Priorities, Goals and Objectives for the current Fiscal Year is attached. DISCUSSION The City of Moorpark's Mission Statement is "Striving to preserve and improve the quality of life in Moorpark." Included in the top ten Priorities is Priority# 1: "Construct a new City Hall, Human Services Center, and a Library." (The listed ten items are considered to have equal priority.) There may be an opportunity for the Board to discuss Library priorities, goals and objectives with the City Council at a joint meeting scheduled for April 24, 2013, at 6:15 p.m. STAFF RECOMMENDATION Discuss current and proposed goals and objectives. Attachment: Mission Statement, Priorities, Goals and Objectives 5 coot Cock Fes, .l 09 n 4OAq TEO _ dVyy CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives FY 2012/2013 Approved by City Council June 20, 2012 5 CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives For FY 2012/2013 CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. TOP TEN (10) PRIORITIES (The listed items are considered to have equal priority.) 1. Construct new City Hall and Library. (VI.A.1.; VII.B.2.) 2. Improve City's watershed protection and flood control capabilities. (VII.A.16., 18. & 19.; VII.C.2.) 3. Comprehensive update of General Plan Land Use, Circulation, Housing and adopt updated OSCAR Elements to insure internal consistency among all elements of the General Plan. (III.A.3. & 9.; VII.A.4. & 28.) 4. Widen Los Angeles Avenue (SR 118) to six travel lanes from Tierra Rejada Road to SR 23 Freeway with a raised median and bus turnouts, and improve Princeton Avenue from Condor Drive west to 1500 feet east of Spring Road. (III.A.1.a), b) & c); III.A.5. &6.; III.C.3.) 5. Construct a permanent truck scale facility west of the City. (III.C.1.) 6. Widening of Moorpark Avenue/Walnut Canyon Road from Los Angeles Avenue (SR 118) to north City limits and prepare plans for an alternate route for north/south truck traffic through the City. (III.A.2.; III.A.8. & 9.; III.B.1., 3. & 5.) 7. Facilitate new commercial development on High Street. Develop and implement program to encourage new multi and single family housing on underutilized sites within the Downtown Specific Plan area and increase the number of affordable housing units. (II.A.2., 3., 4., & 5.; II.B.1. & 2.; II.C.2. & 3.) 8. Increase City's General Fund revenue through enhancement of existing revenue sources including business attraction and retention programs and establishment of additional revenue sources. (IV.A.1., 3., 4. & 5.) 9. Enhance open space and greenbelt areas and determine feasibility of establishing a trail system along the Arroyo Simi and work with other public agencies to develop a comprehensive Arroyo Simi Management Plan that incorporates flood control, habitat preservation/restoration, and recreation components. (III.A.3.; IV.A.3.; VII.A.3.; VII.A.26.; VII.B.3.) 10. Promote sustainability and environmental protection in City programs and facilities and inform residents, business owners, developers and contractors about best practices and opportunities for recycling, reuse, water quality, green construction techniques, water and energy conservation, and other sustainability efforts. (III.A.3.; VI.A.10., 15., 19. & 30.; VI.B.4., VII.A.3., 11., 12., 16., 27. & 29; VII.B.5.) 2 7 DEPARTMENTAL GOALS AND OBJECTIVES The abbreviation used after each objective indicates which department has responsibility for it. If more than one abbreviation is used, the first one shown has primary responsibility for that objective. The abbreviations and corresponding departments used are as follows: (AS) Administrative Services/Deputy City Manager (CA) City Attorney (CD) Community Development (CE/PW) City Engineer/Public Works (CM) City Manager (F) Finance (PD) Police Department (PRCS) Parks, Recreation and Community Services/Assistant City Manager Denotes those objectives related to an identified Top Ten Priority. The notations in the left margin indicate whether funding for an objective is included in the budget, as follows: F Funded NF Not Funded SE Staff Effort (Staff effort only without need for additional funding) I. Expand and encourage community involvement in establishing the general policies of the City and increase the public's understanding of local government operations. A. O to 2 Years F 1. Develop an enhanced city website that encourages interactive communication with the City in a user friendly format, easy calendar event scheduling and removal, and includes additional online services for new and renewed Business Registration and animal licensing, and parking ticket payments. (AS, CD, F & PRCS) C. 5+ Years NF 1. Install two additional electronic message signs to further enhance City's public information efforts. (PRCS &AS) 3 8 II. Revitalize downtown Moorpark with a focus on High Street and the surrounding business district and residential neighborhoods, which includes consideration of public rail transit, potential for increased residential density, and governmental and related public uses. A. 0to2Years F 1. Complete the right-of-way acquisition needed for the east side Spring Road widening project from the railroad tracks south to a point south of Los Angeles Avenue and then proceed with project construction. (CE/PW) NF** 2. Develop program to encourage new multi and single family housing projects on underutilized residential and commercial sites within the Downtown Specific Plan area. (CD) NF** 3. Determine if Disposition and Development Agreement (DDA) for properties on south side of High Street is still valid and, if so, what entity is responsible for former MRA obligations. (CD) SE** 4. Evaluate a potential mixed use (residential/commercial) zone within the Downtown Specific Plan area. (CD) SE** 5. Coordinate the City's efforts to resolve concerns with day laborers. (PRCS & CD) F 6. Construct a public park on Second Street property. (PRCS & CD) B. 2 to 5 Years NE** 1. Install new street furniture (benches, planters, and trash receptacles) on High Street. (CD & CE/PW) NF** 2. Process General Plan Amendment, Zone Change, and entitlement process for high density residential project for property at Moorpark Avenue and Everett Street. (CD) C. 5+Years NF 1. Install raised median with landscaping on Princeton Avenue from Spring Road to approximately 1,500 feet east of Spring Road. (CE/PW & CD) NF** 2. Prepare a Commercial Facade Improvement Program to assist with architectural improvements within the Downtown Specific Plan area. (CD) 4 9 NF** 3. Develop phasing plan and construct selected portions of the High Street Streetscape Plan. (CD, CE/PW & PRCS) Ill. Improve traffic circulation and mitigate impacts on the movement of traffic through the City and enhance trail, bicycle and pedestrian facilities. A. 0to2Years ** 1. Work with Caltrans to complete a number of projects including: (CE/PW) F** a) Obtain Caltrans approval for construction of a raised median on Los Angeles Avenue from west city limits to SR 23 Freeway. SE** b) Improve traffic signal synchronization for Princeton Avenue at SR 118 ramps and Condor Drive. F** c) Widen south side of Los Angeles Avenue between Maureen Lane and Shasta Avenue. F** 2. Confer with Caltrans and work with developer to complete grading of Alternate SR 23 and North Hills Parkway within Specific Plan No. 2. Grading of Alternate SR 23 will include trail linkage between City and Happy Camp Canyon Regional Park. (CD & CE/PW) SE** 3. Prepare Trails Master Plan as part of OSCAR Element of the General Plan. (CD, PRCS & CE/PW) F 4. Assist SCRRA to construct improvements to widen Spring Road from the railroad to High Street/ Princeton Avenue by June 30, 2013. (CE/PW) F** 5. Work with Caltrans to complete design and acquire right-of-way to widen Los Angeles Avenue between Spring Road and Moorpark Avenue. (CE/PW) F** 6. Acquire right-of-way, prepare design and commence construction of Princeton Avenue from Condor Drive west to 1,500 feet east of Spring Road by June 30, 2013. (CE/PW) F 7. Acquire right-of-way, prepare design and construct improvements to Spring Road south of the railroad including construction of a raised median to accommodate additional railroad crossing safety devices by March 31, 2013. (CE/PW) F** 8. Confer with Caltrans and prepare required Project Study Reports (PSRs) and environmental document for North Hills Parkway. Evaluate potential funding options for portion of improvements not developer funded. 5 10 Proceed with preliminary design of planned railroad undercrossing. (CE/PW& CD) SE** 9. Prepare environmental documentation and an amendment to the Circulation Element for Moorpark Avenue (SR 23) between Casey Road and Los Angeles Avenue (SR 118) as an arterial street by March 31, 2013. (CD & CE/PW) SE 10. Evaluate feasibility and cost for installation of"Blue Lights" (also known as "Tattletale Lights") on selected traffic signals to enhance traffic enforcement of red light violations. (CE/PW & PD) SE 11. Determine feasibility of constructing a sidewalk on Arroyo Drive from Collins Drive to east City limits, and in conjunction with City of Simi Valley and County of Ventura, pedestrian and bike connections between Collins Drive and Madera Road. (CE/PW) SE 12. Develop a plan, including costs, to comply with Federal Traffic Sign law by January 31, 2013. (CE/PW) B. 2 to 5 Years SE** 1. Coordinate efforts of various developers to construct improvements to Walnut Canyon Road (SR 23) from Casey Road to north City limits to provide lane widening, paved shoulders, and striped median. (CE/PW) NF 2. Realign the intersection of Poindexter Avenue/ First Street at Moorpark Avenue (SR 23). (CE/PW & CD) SE** 3. Confer with Caltrans and evaluate potential funding options for improvement of Alternate SR 23. (CE/PW & CD) SE 4. Assist SCRRA with construction of modifications to the Arroyo Drive railroad crossing. (CE/PW) F** 5. Determine the feasibility of new and/or revised connections to the SR 23/118 freeways west of Princeton Avenue to facilitate the possible construction of roadways to connect to Broadway Road and/or North Hills Parkway. (CE/PW) C. 5+Years SE** 1. Work with VCTC, CHP, Caltrans, and County of Ventura to site a permanent truck scale facility west of the City. (CE/PW &ACM) 6 11 F 2. Work with Caltrans to construct improvements at the eastbound and westbound Collins Drive at SR 118 freeway ramps. (CE/PW) SE** 3. Consider feasibility of pedestrian bridge on Los Angeles Avenue (SR 118) in vicinity of Moorpark Avenue. (CE/PW) IV. Strengthen the City's fiscal stability and long-range financial growth. A. O to 2 Years SE** 1. Develop proposed Business License Program for consideration by the City Council. (F & CD) SE 2. Develop an equitable basis for requiring all new development projects to provide Affordable Housing units and/or pay in lieu fees. (CD) SE** 3. Evaluate potential uses for parcels on the north side of the Arroyo Simi that were deeded to City by SDI. (CD, CE/PW & PRCS) SE** 4. Conduct citywide mail ballot to seek increase in assessments for either parks or street lighting and landscaping, or for increased assessments for both. (F, CE/PW, PRCS &AS) SE** 5. Prepare 5 Year Revenue/Expenditure Projections for all major Funds by October 31, 2012. (F & CM) SE 6. In conjunction with other affected cities, seek to modify current State law (SB 716) to allow continued use of Transportation Development Act (TDA) funds for street purposes after July 1, 2014. (AS & CE/PW) SE 7. Update Equipment Replacement Fund depreciation schedules and fixed assets list by June 30, 2013. (F) V. Reduce the potential for juvenile crime through intervention and prevention efforts. A. 0to2Years SE 1. Work with community groups and school district to address violence intervention and drug use among teenagers. (PD & PRCS) SE 2. Develop Community Forum to address drug use by teenagers, in collaboration with the Moorpark Unified School District and Ventura County Behavioral Health. (PD) 7 12 SE 3. Plan and implement the DUI prevention program "Every 15 Minutes" on the Moorpark High School campus. (PD) B. 2to5Years NF 1. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs, including but not limited to the expansion needs of the Moorpark Boys and Girls Club. (PRCS) VI. Enhance the delivery of services and expand program efficiencies. A. O to 2 Years F** 1. Develop conceptual design proposal and process Civic Center Master Plan including EIR for new City Hall, council chambers, and other government offices and Library by June 30, 2013. (PRCS & CD) F 2. Complete construction of the Ruben Castro Human Services Center for the provision of non-emergency medical care and health and social services to the residents of Moorpark by July 31, 2012. (PRCS) NF 3. Purchase and install electrical generators to serve the Active Adult Center, Arroyo Vista Recreation Center offices, and the Moorpark Public Services Facility by June 30, 2013. (PRCS) NF 4. Develop a unified filing system for all City files and an updated electronic records retention schedule that conforms to federal and state law. (AS) F 5. Complete construction of second access to south Metrolink parking lot from First Street by June 30, 2013. (CE/PW & CD) NF 6. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park (AVCP). (PRCS) SE 7. Develop City Manager approved administrative procedures to regulate replacement procedure for computer hardware and software and communication systems by December 31, 2012. (AS & CM) SE S. Prepare a Parks/Facilities Capital Improvement Program for presentation to City Council by October 31, 2012. (PRCS) NF 9. Construct a wood ball wall at a selected City park by June 30, 2013. (PRCS) 8 13 F** 10. Develop and implement a comprehensive water conservation program for City facilities, parks and landscape maintenance districts including installation of the second phase of a centralized irrigation system by June 30, 2013. (PRCS) SE 11. Install a computerized Crisis Information Management System in the City's EOC by December 31, 2012. (PROS) SE 12. Develop new procedures to enhance security of debit/credit card information received by City. (F &AS) SE 13. Evaluate existing financial policies and procedures and consolidate them as part of City Council Policies Resolution by October 31, 2012. (F & CM) SE 14. Prepare a Senior Adult Master Plan by June 30, 2013. (PRCS) SE** 15. Prepare list of energy savings projects including potential solar power for City parks and facilities and a funding and phasing plan by September 30, 2012. (PRCS) SE 16. Develop a teen programs and events page and calendar for the City's website to incorporate all City recreation and library sponsored programs and events scheduled for teens and enhance coordination of services between these two divisions by November 30, 2012. (PRCS &AS) SE 17. By December 31, 2012, analyze alternatives to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court. (PRCS) NF 18. Evaluate feasibility including legal, financial, and operational issues for City to consider possible provision of water and wastewater services. (CE/PW& CM) SE** 19. By December 31, 2012, develop a plan to reduce the amount of turf in City parks by ten percent (10%). (PRCS) SE 20. Seek grant funding for installation of universally accessible play equipment. (PRCS) SE 21. By March 31, 2013, present a policy to the City Council that new facilities and buildings which are City funded include pubic art in the same manner as private projects. (PRCS &AS) F 22. Evaluate options for second location for vehicular access to Arroyo Vista Community Park for consideration by the City Council by January 31, 2013. (CE/PW, CD & PRCS) 9 • 14 SE 23. Develop a comprehensive Capital Improvement Program document. (CE/PW & PRCS) SE 24. Develop a policy for parkway and parkway tree maintenance on residential streets. (CE/PW) SE 25. Evaluate feasibility of performing pavement crack sealing work with in-house staff by December 31, 2012. (CE/PW) F 26. Develop a program and activities to commemorate City's 30th Anniversary [July 1, 2013]. (PRCS &AS) SE 27. Implement biannual Ethics Training for all full-time employees and part-time employees scheduled to work 400 or more hours per year by March 31, 2013. (AS) SE 28. By June 30, 2013, develop options and funding sources to provide a facility for either or both free-style bicycle and BMX riders. (PRCS) SE 29. Develop rules for use of Country Club Estates and Meridian Hills equestrian staging areas. (PRCS) SE** 30. Evaluate a policy and standards for use of more energy efficient street lights on public and private streets in new developments. (CE/PW & CD) F 31. Establish a demonstration project for extended weekday hours and Saturday service for the City's fixed route and Dial-a-Ride programs beginning October 1, 2012. (CE/PW) F 32. Construct ADA compliant pedestrian access from Moorpark Avenue to all buildings at City's Community Center and improve the bus stop. (PRCS & CE/PW) F 33. Contract with the Moorpark Foundation for the Arts for management of the High Street Arts Center effective July 1, 2012. (CM & PRCS) SE 34. Prepare an updated Pavement Management System and associated projections for maintenance and improvement costs by March 31, 2013. (CE/PW) F 35. By September 30, 2012, present a report to the City Council on feasibility of retaining the current library building and expanding it at its current location. (PRCS) 10 15 SE 36. Evaluate merging the Teen Council and Library Teen Advisory Council by June 30, 2013. (PRCS) B. 2 to 5 Years SE 1. Consider options for funding construction and maintenance of a community aquatic facility. (PRCS) NF 2. Comprehensive update of City's Classification Plan and Job Descriptions. (AS) SE 3. Determine feasibility of purchasing City street lights. (CE/PW & F) SE*" 4. Determine feasibility of converting existing street lights to a more energy efficient lighting source. (CE/PW & F) C. 5+Years NF 1. Expand Arroyo Vista Community Park gym. (PRCS) VII. Reinforce and enhance Moorpark's attractive community character and safeguard its desirable resources. A. 0to2Years SE 1. Plan and conduct an emergency response exercise involving the City Council and community organizations. (PRCS & PD) SE 2. Develop policies and program guidelines for use of Art in Public Places and Tree and Landscape fees by June 30, 2013. (PRCS & CD) SE** 3. Develop options to enhance open space and greenbelt areas to include at a minimum: (1) strengthening the Tierra Rejada greenbelt agreement; and (2) consideration of adding new formal greenbelt(s) and agreement(s) for the areas north and south of the Ronald Reagan Freeway (SR 118) near the east end of the City of Moorpark and the west end of the City of Simi Valley plus contiguous unincorporated Ventura County and west of the City limits (Los Posas) for consideration by the City Council. (CD & CM) F** 4. Prepare a comprehensive update of all General Plan Elements with special emphasis on Land Use, OSCAR, Housing and Circulation Elements and insure internal consistency among all General Plan Elements. Consider creation of a Natural Open Space land use designation and the city's vision for land within the City's Area of Interest 11 16 as part of the Land Use Element. Present Land Use and Circulation Elements to the City Council by March 31, 2013. Present OSCAR Element to City Council by September 30, 2013. Upon adoption of any General Plan Amendments, prepare necessary changes to the Zoning Ordinance to insure conformity and consistency with the General Plan. (CD) SE 5. Process amendments to City Zoning Ordinance including definitions, non- conforming uses, and overall internal consistency for presentation to the City Council by August 31, 2013. (CD) SE 6. Evaluate funding sources for undergrounding of utility lines throughout the City. (CE/PW) NF 7. Select location, design and construct a water spray attraction at one or more selected City Parks. (PRCS) F 8. Consider items of public art for Police Services Center, Arroyo Vista Recreation Center, High Street Post Office, and Train Station by December 31, 2013. (PRCS) NF 9. Modify and upgrade wall treatment and enhance landscaping on north side of Los Angeles Avenue (SR 118) between Millard Avenue and Spring Road. (PRCS & CD) NF 10. Landscape excess right-of-way on southeast corner of Tierra Rejada Road and Moorpark Road and install standard curb and gutter. (PRCS & CE/PW) NF** 11. Develop a Tree Master Plan including tree inventory and mapping by June 30, 2013. (PRCS) SE** 12. Develop options to enhance commercial and multifamily residential recycling as part of new Refuse Franchise Agreements. (CE/PW) SE 13. Evaluate feasibility of expanding security camera systems to additional locations. (PRCS, AS, CM & PD) SE 14. By June 30, 2013, evaluate feasibility of establishing a community garden program including identification of a preferred location. (PRCS) SE 15. Evaluate feasibility of expanding activities for CERT trained community members. (PRCS & PD) 12 17 F** 16. Update City's 1995 Master Drainage Plan and incorporate needed improvements into Capital Improvement Program by June 30, 2013. (CE/PW & CD) F 17. Underground existing electrical lines on north side of Los Angeles Avenue in the vicinity of the Arroyo Simi Bridge by June 30, 2013. (CE/PW) SE** 18. In conjunction with the Ventura County Watershed Protection District, prepare conceptual plans and evaluate potential funding for Arroyo Simi improvements determined necessary by the FIRM update; and evaluate the adequacy of existing facilities, determine what improvements are needed, and develop a funding program to protect downstream properties during 100 year storm events for: a) Happy Camp Canyon Drain b) Strathearn Drain c) Canyon No. 2 Drain d) Gabbed Canyon Drain, and e) Walnut Canyon Drain (CE/PW) SE** 19. Work with owner of Villa Del Arroyo Mobile Home Park to resolve drainage issues. (CE/PW) F 20. Complete construction of sound wall on SR 23 north of Tierra Rejada Road adjacent to Tract No. 4975 by March 31, 2013. (CD & CE/PW) SE 21. Pursue state legislation to expand Vehicle Code Enforcement on private property parking lots. (AS) SE 22. Evaluate options for partial development, sale or continued lease of Buttercreek Park by June 30, 2013. (PRCS & CM) SE 23. Evaluate feasibility of constructing park facilities on remnant property west of post office. (CD & PRCS) SE 24. Develop a conceptual plan and cost estimates for a formal walking path around the perimeter of Arroyo Vista Community Park. (PRCS) SE 25. Work with Ventura County Fire Protection District to consider siting a fire station in the Campus Park area of the City. (PRCS) SE** 26. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by the City Council by March 31, 2013. (PRCS) 13 18 NF** 27. Prepare a demonstration project with community involvement for replacement of turf with native landscaping by June 30, 2013. (PRCS & CD) NF** 28. Prepare a commercial demand study as part of the General Plan update. (CD) SE** 29. Evaluate feasibility and funding options to install one or more public charging facilities for electric vehicles. (CD & CE/PW) B. 2to5Years NF 1. Establish Underground Utility District to underground electrical transmission lines on Los Angeles Avenue (SR 118) from Shasta Avenue to Millard Street. (CE/PW) SE** 2. As part of new City Hall project, establish Civic Hall of Fame to recognize city enhancement efforts by individuals and organizations. (AS) SE** 3. Work with property owners within the unincorporated area on both sides of Los Angeles Avenue to improve west City entry. (CD &CM) SE 4. Evaluate feasibility of relocating the Metrolink layover facility. (CD & CE/PW) NF** 5. Develop design plan to refurbish median landscaping and hardscape on Tierra Rejada Road from Spring Road to Los Angeles Avenue and Campus Park Drive from Princeton Avenue to Collins Drive including cost estimates, financing, phasing and water conservation measures. (PRCS & CE/PW) C. 5+Years NF 1. Landscape north side of Poindexter Avenue from Gabbert Road east to vicinity of Chaparral School. (PRCS, CE/PW & CD) NE" 2. Prepare design for extension of Fremont drain north of Los Angeles Avenue. (CE/PW) NF 3. Work with Caltrans to install additional landscape improvements at the SR 23 /Tierra Rejada Road interchange and Princeton Avenue SR 118 freeway ramps. (PRCS & CE/PW) M:\DBroussalianN\WORD\CITYMGR\Objectives 2012-2013-APPROVED by MCC 2012 0620.cloc 14 19 ITEM g . 1) MOORPARK LIBRARY BOARD AGENDA REPORT TO: Library Board FROM: John Brand, Senior Management Analyst DATE: March 27, 2013 (Meeting of April 9, 2013) SUBJECT: Consider 2012 Moorpark City Library Annual Report BACKGROUND Each year, staff prepares an Annual Report for the Moorpark City Library Board to review. Attached is the 2012 report. STAFF RECOMMENDATION Approve as presented. Attachment: Draft Annual Report 20 Moorpark City Library: Celebrating a Century of Service _ , ?,,ikK ci i y 0 ****1111°1* 0 ANNIVERSARY f ) Oil/ Moorpark City Library Annual Report 2012 21 City Librarian, Heather Cousin (Photo courtesy of the Ventura County Star) CITY LIBRARIAN'S MESSAGE On August 1, 1912, members of the Fortnightly Group, later known as the Moorpark Women's Fortnightly, gathered to establish a new library in the fledgling community of Moorpark. According to Norma Gunter in her book, The Moorpark Story, the first library was no more than a small space in the Fortnightly Clubhouse. A branch of the Oxnard Public Library, the library's collection was initially so small the first librarian published a list of available books in the Moorpark Enterprise newspaper! Despite the monumental changes in our community and our Library, one thing remains constant: ours is a library of which we can be proud. Although our location is small, we provide access to a universe of materials, and programs which feed the intellect and inspire the imagination and space in which to explore, learn and grow. From children ) getting their first taste of literature at Family Storytime to adults using the public computers to apply for a job, there truly is something for everyone at the Moorpark City Library! Heather J. Cousin City Librarian Moorpark City Library 1 22 MOORPARK CITY LIBRARY 2012: YEAR AT A GLANCE January Planned by the 100th anniversary committee, January marks the first event in the Library's year-long centennial celebration. A crowd of over 70 hear Hazel McCord, Vice President of the Moorpark Women's Fortnightly Club, Mayor Janice Parvin and Library staff presentations about the Library's history. Staff begins working with the Ronald Reagan • Presidential Library and Foundation on programming, spotlighting the United States Constitution after receiving the California Reads Searching for Mayor Parvin speaks at the Democracy grant from Cal Humanities and the Booth anniversary kickoff California Center for the Book. event. February Partnering with the Moorpark Historical Society, the Library co-hosts Memories of Moorpark. The event features information and exhibits regarding Library and City history. The Moorpark Friends of the Library holds the first of its two annual book sales, and for the first time with a special pre-sale for Moorpark teachers. The event draws a huge 1 crowd and is featured in several local publications. Library staff hosts the first Computer Basics session, offering computer tutoring for adults. City Librarian Heather Cousin attends Peach Hill Academy's Literacy Night. Several in attendance sign up for new library cards. March Over 190 attend the Library co-sponsored Girl Scout'sj; Women of Distinction Fashion Show and Luncheon at the High Street Arts Center and Secret Garden Restaurant. Commemorating the centennial of the Library and Girl Scouts, proceeds totaling over $700 _. are donated to the Moorpark Friends of the Library. Attendees come _., ' _ fir, from as far away as Santa Barbara to join in the celebration. - Teen Librarian Serenity Wilcox relocates to northern California. Staff continues to manage teen programming and events. Library staff finish weeding and reorganizing the adult paperback Scouts and their families enjoy lunch at the Secret Garden. collection. The project enables staff to reconfigure the area providing more programming and study spaces for patrons. 2 23 April National Library Week and Dia de los Nino's/Dia de los Libros celebrations .) combine to include a bilingual storytime with staff of Moorpark's First 5 Center and a performance by the Mariachi Magicians. As part of both the centennial celebration and the first event in the Searching for Democracy program, the Reagan Presidential Foundation and Library co-hosts scholar and author, Dr. Richard Beeman's lecture on the writing of the United States Constitution. Over 117 attend from as far away as Los Angeles. Many ' come to the Moorpark City Library following the I , :1. , 1° event to claim their copy of Dr. Beeman's book, ti The Penguin Guide to the United States Constitution. After receiving their 15th like on Facebook, the Moorpark Friends of the Library establish www.facebook.com/Moorparkfriendsofthelibrary as __ . their unique URL. May The Library Board holds its first joint meeting with the City Council. Board members outline their three objectives for the next year: expand outreach to organizations serving youth, encourage collaborations with other local agencies, and explore fundraising possibilities for the proposed new library building. New Teen Librarian Gina Hernandez begins work attending the first "Literacy Luau" at Mesa Verde Middle School. She promotes Summer Reading and ongoing library programs for middle schoolers. Youth Services Librarian Meg Thackoorie presents Big rt A ,k : w r :; ', Truck, Big Read in honor of the Library's centennial. _ - - The event gives children a close up view of vehicles • 1040 WM from the Ventura County Fire Department, Moorpark . Li' Police, and Waste Management. Fire fighters and f 1,rg ' C' _ _ --w• police officers hold story times during the event. f 1, rf m,>��i4 ,., i- The Friends hold the first meeting of the new building .1 • r_ , . _ fundraising committee. They adopt the Library's : j{ ` anniversary theme of Dream Big as their slogan. June Library staff kickoff the Summer Reading Club offering a wide variety of programming and events for the whole family. Tying into the anniversary celebration, weekly children's programs feature information about the centennial. The Library hosts a "Like Us On Facebook" promotion with a random new friend chosen to receive a $10 Starbucks gift card. The Facebook page receives an additional 59 new likes. 3 I24 Library Page Arianne Leong-Kha presents a program on healthy eating as part of the Sundays are Fundays Summer Reading Club for Adults. The second in the series, Get Crafty, features recycled book crafts for adults. Discussing Daniel Alarcon's Lost City Radio, the Book Club for Adults presents the second in the Searching for Democracy programming. The Friends receive the Non-Profit/Service organization of the year award from the Moorpark Chamber of Commerce. The Library's Centennial is commemorated when the Chamber adopts the slogan, "Celebrating 100 Years of Reading", as the theme of the annual Country Days event. July Sign-ups for the Summer Reading Club hits an all-time high with over 780 children and 150 teens registered. The Children's program concludes with a performance by the Luce Puppet I_ Company and the popular cupcake and book '' fi ! distribution. After a volunteer training, Meg Thackoorie starts Pajama Storytime program, featuring weekly guest readers. The evening story time offers an opportunity for working parents to enjoy library programming with their children. The Friends earn a record amount during their July _ - ___4741i Porch Sale. The $600 helps support library Magician Joel Ward dazzles the crowd programs and events. during the Summer Reading Club. Library Assistant Caitlin Riopelle accepts a position at the Camarillo Libra 111L August The Library celebrates its official 100th anniversary on August 1. Staff displays historic library photos and artifacts, rewards the 100th visitor with a prize package of books and ',, merchant coupons, and offers refreshments throughout the day. Mayor Janice Parvin and members of the Moorpark Women's Fortnightly attend. Moorpark and Ventura County pageant winners draw Nancy Robar e's ticket in the drawing for the City Librarian Heather Cousin, Miss Y 9 g Ventura County Kayla Bailey....and centennial Girl Scout quilt made by Moorpark Women's Library Board President Mike Fenerin Fortnightly member Vicki Tymczyszyn. Q Nancy display Robarge the Centennial of Oxnard.uilt won by Following a joint meeting with Mike McManus of the Ventura County Department of Veterans Affairs and Active Adult Center Supervisor Angel Sierra, Heather Cousin attends the first Military VeteranExpo, distributing library and Active Adult Center materials to the hundreds in attendance. 4 25 Meg Thackoorie and Circulation Manager Salvador Villa attend an open house event for residents at the City's new subsidized apartments on Charles Street. They offer library information and card registration. Meg Thackoorie performs a storytime for future students at Flory Academy's Kindergarten Roundup. Staff attends the annual All-Staff training day with Camarillo Library staff. September Staff meets their goal, attending every Back to School Night throughout Moorpark. Offering library card registration, information about the library and various promotional items, the City, Youth Services and Teen Librarians promote the Library to. elementary, middle and high school students and their families. In honor of National Library Card Sign-Up month, the Library hosts magician David Skale and his Super Powerful Ultra Dave (S.P.U.D) show. Using the theme of"Super Readers are Superheroes", the Library- offers incentives and programs to encourage new OP. library card registrations. 229 new cards were issued during the month -- 10 more than during National Library Card Signup in 2011. Teen Movie Monday kicks off with a screening of the popular film adaptation of The Hunger Games. Heather Cousin attends the Eureka Leadership Institute in San Jose. The competitive application program recognizes future library leaders. Selection for the program also offers the opportunity to apply for a library project or program grant. Recent California Lutheran University graduate Andrew Oliver joins the staff, taking over the position formerly held by Caitlin Riopelle. Library Page Ted Wilcox relocates to Utah. Hours are redistributed among the two remaining pages. October The centennial is the focal point for Moorpark's Country Days event. Hosting a car in the parade, featuring local author Sally Carpenter, the event is the culmination of the year-long celebration. Following the opening of the Ruben Castro Human Services Center, the popular Little Bilingual Readers story time returns. Library staff meets with First5 staff and discusses assuming their Reading Buddies program. 5 26 The Library collaborates with the Area Housing Authority to offer two first time homebuyer seminars. The programs, one offered in Spanish, feature information regarding finance and successful preparation for those interested in homeownership. The Library hosts the culminating activity of the Searching for Democracy program, the _ Constitution Cafe. Facilitated by Dr. Christopher Phillips, the event features an interactive exploration of the United States Constitution. t.: - , C ! . November Library staff presents information regarding the record breaking Summer Reading Club to the Library Board. Staff also recommends - changes to existing circulation policies. The Library features guest readers, Mayor Janice Dr. Christopher Phillips opens the Parvin, Police Chief Ron Nelson, and Moorpark Constitution Café in Moorpark. Firefighters during Family Storytime in recognition of Early Literacy Month. Award winning author Alexis O'Neill, Barbara Beitz, and Sally Carpenter answer questions from prospective writers at the National Write Your Novel Month event. Teen Librarian Gina Hernandez presents a greeting card workshop in support of For The Troops of Simi Valley. Over 100 holiday cards are delivered to the organization for distribution to active duty service personnel. Gina hosts the first Your Library @ AVRC event. Collaborating with Recreation Coordinator, Dylan Gunning, the event gives teens another point of contact with the Library. A monthly schedule is established for future Arroyo Vista Recreation Center library events. The Friends sponsor a "Like Us On Facebook" contest and receive 12 new likes. Due to declining interest, library staff discontinues the Computer Basics program and replaces it with the on demand, Book A Librarian program. The several month's long reorganization of the adult fiction is completed. December Book a Librarian gets a trial run when two patrons need in depth assistance with the Apple laptop. The Teen Librarian makes a library service presentation at the Parent Teacher Association Administrative meeting. With a backlog of gently used fiction, the Friends hold their first $1 bag fiction sale, earning an additional $171 for the Library. 6 27 Teens bring in canned food items to gain entry into the j Library's Hansel and Gretel House craft event. Over 30 participate. - Library staff offer several craft and movie programs during winter break including story time featuring local ' — clergy. Preteen patron, Noor, perfects the roof on her Hansel and Gretel house under the watchful eye of her younger brother. 7 28 CUSTOMER SERVICE The cornerstone of a library is the service provided to its users. A good library should do more than just house a collection. It should provide its patrons with the tools necessary to actively and meaningfully engage with their world. Never has this been more true than in today's web based environment. With the increasing complexity of information distribution, the nature of library service has changed dramatically. While many patrons enter the library clear in their purpose and sure of what they want, most benefit greatly from the assistance of a well trained and informed staff. The wealth of information available online is staggering and constantly changing. In addition to assisting patrons with finding materials in the Library, staff help guide patrons through the online universe, getting them the information they need in a format useful to them. Your Library Staff While we did bid farewell to three staff members in 2012, staff turnover was reduced from the preceding year. Teen Librarian Gina Hernandez took the position left vacant with the departure of Serenity Wilcox. Ms. Hernandez received her Master's degree in Library and Information Science from San Jose State University and her undergraduate degree from the University of California, Riverside. Before joining the Moorpark staff, she worked in the San Bernardino County Library System as a Library Assistant, Literacy Programming Assistant, and Teen Specialist. Among her list of goals for the Library are creating joint programming opportunities with the City's Parks and Recreation staff and expanding opportunities for 1 It- Fit English language learners. _ h �Ir Andrew Oliver was the successful candidate to fill the position of Library Assistant left vacant when Caitlin Riopelle accepted a position with the Camarillo Library. Graduating from California Lutheran University with a Bachelor's degree in Biology, — ___ -- Andrew brings with him extensive knowledge of Teen Librarian,Gina Hemandez various computer operating systems and a strong (Photo courtesy of the Moorpark Acorn, customer service focus. Iris Smoot) In addition to welcoming new staff in 2012, three staff members, Circulation Manager Salvador Villa and Library Assistants Cindy Cooper and Marcella Ross all were recognized for five years of service. Stable staffing throughout the year enabled the completion of several projects and the addition of new programs without a loss in the quality of customer service. 8 29 Volunteers Whether helping out in the Moorpark Friends of the Library Bookstore or reading to rapt audiences at Pajama Storytime, the Library was, once again, extremely fortunate to have the help and support of many tireless volunteers. The strategic and thoughtful use of volunteers enables Library staff to expand its selection of high quality diverse programming and collection options for all ages. Below are just a sample of tasks completed and programs presented by local volunteers in 2012: • Summer Reading Club's Friday Family Films —supervision and concessions • Operating the Moorpark Friends of the Library Bookstore— selecting, pricing, and shifting stock • Women of Influence Fashion Show and Luncheon — planning, promoting, soliciting donations, and providing operational support for the celebration and beyond • Pajama Storytime—selecting and presenting stories for young children and their families • 4Paws Book Club — providing trained assistance dogs and support for children's reading programs • Programs for Adults -- presenting programming for adults such as healthy eating, genealogical searching, and the publishing world • Collection maintenance including shelving board books, magazines, and DVDs SERVICE AREAS AND COLLECTIONS The Library is divided along age based collections and service areas. The adult, teen and children's collections each offer a multitude of multimedia resources including print, electronic and media collections specially chosen to inform, entertain and enlighten. Additionally, in the areas of children and teen services, attention is given to material selection insuring those items meet the educational requirements of area students. Adults With over 10,000 unique collection items for adults, the Library has something to suit every reading or viewing perspective. During 2012, staff refined the existing paperback and fiction collections to better meet patron demands. Following the "weeding project" materials were shifted to create a more intuitive layout. The Library also refined the magazine collection adding several high demand subject areas such as budget travel and digital photography. These magazines enable the Library to affordably offer the most current information in a given subject area. 9 30 Programming for adults received a big boost in 2012 with the addition of events related to the California Reads Searching for Democracy program. While staff strives to offer a wide range of programming to suit everyone every year, the grant funds made it possible to bring a number of unique world class events to the area. Programs such as the Reagan Library lecture and the Constitution Café go beyond the traditional book club or author visit enabling patrons to enjoy an event which speaks to their desire to pursue life-long learning - at the core of library service. Teens The teen collection offers both popular fiction and informational materials for ages 13- 18. Informational materials are selected to support healthy growth, creative exploration, and assist with school assignments. The Library provides multiple copies of those materials required for summer reading and assignments throughout the year. Recognizing the community's need for a teen collection of varying P J difficulty, the collection was expanded in 2012 to include thirty new titles designed especially for teens with low reading levels. These materials encourage low level readers to enjoy books dealing with teen issues and interests and are favorites of local - - - homeschoolers and tutors. The low level readers Teen Librarian Gina Hernandez, also help struggling readers to meet the reading announces the book cover contest winners. requirements of both middle and high school. The Teen Librarian increased efforts to collaborate with other community groups and services in 2012. Partnering with the Parks and Recreation department, she helped to provide a "pop up" library service, Your Library @ AVRC. Once a month, library staff visits Arroyo Vista Recreation Center offering library cards, checking out library materials, and discussing upcoming Library programs at the Arroyo Vista Recreation Center. This approach targets high schoolers and those teens who may not visit the library's physical location. The Teen Librarian was also onsite at middle school and high school Back to School nights promoting electronic reference, homework resources, and recruiting teen volunteers. She also made a presentation to the the PTA Board regarding the Library's programs including online homework assistance. Children's The area with the broadest range of users, Children's Services, works with children and their families from birth to middle school. The collection contains everything from the virtually indestructible board book, used to introduce infants and toddlers to the world of reading, to complicated elementary science texts for those looking for curriculum support materials. Each month the collection grew in both breadth and depth with the addition of gently used donations and materials purchases. Scanning a multitude of trade and industry publications, Children's staff sought to bring increasing diversity and complexity to the collection with the selection of items designed to appeal to a wide range of readers and viewers. In particular, with the removal of many damaged and low 10 31 circulating fiction items, staff were able to add a large number of new titles to the already packed shelves. Throughout the year, Children's services continued to provide many opportunities for children to practice and improve their — reading skills as well as socialize with others. During 2012, -, _ , Children's staff added several new programs including Pajama xr .a, . i mil' Storytime and Big Truck, Big Read. Each was successful at '- ' ` helping to build a community of enthusiastic library users as a°;. ""a' -T was evident in the huge spike in participation in this year's '� ,, . Summer Reading Club. Collections Outside the Library Walls Building a library without walls is an ongoing task for library Moorpark firefighters share a story with children during Early Literacy Month. staff. Providing computer users a free, available space in which they can use their own or library equipment to access the internet and productivity software remains an important goal. While continuing to offer programs and services like Brainfuse online homework help, access to digital newspaper and magazine articles, or simply providing newer, faster desktops with which to access the internet, staff continues to see a growth in computer and technology use both at the library and from outside its walls. In addition to offering access to a wide array of digital material, library users enjoy access to the collections throughout the United States and Canada through the use of reciprocal borrowing known as interlibrary loans. Library to library lending enables staff to provide special, unique items which otherwise would not be available to purchase and add to the collection. In 2012, over 100 interlibrary loan requests were filled. SUPPORT ORGANIZATIONS AND GOVERNING BODIES The Library Board The Library continues to enjoy the strong support and leadership of the Library Board. During 2012, Board members had their first joint meeting with the Moorpark City Council and outlined their priorities for the next year. Citing outreach, collaboration, and providing a model of a strong public/private partnership, the Board offered solid direction for Library staff as it sought to delineate its priorities for the coming year. In addition to holding its first joint session with the Council, the Board voiced its support for exploring new technologies such as downloadable e books and other digital material formats. The Board anticipates, with the promise of a new library, these cutting edge digital technologies can be seamlessly integrated to create an even wider array of programs and services for patrons. 11 32 MOORPARR Moorpark Friends of the Library In 2012, the Moorpark Friends of the Library was proud to sponsor the Library's drEND s centennial celebrations. Providing incentive prizes for various events, assisting 4 l l/i with the planning, logistics, and marketing of the Women of Influence Fashion OF THE LIBRARY Show and Luncheon and offering outreach support for staff eager to make connections within the schools, the Moorpark Friends have been among the Library's staunchest supporters. ' " "�` The Friends also celebrated great milestones during , - — ' -" the year Membership increased more than 40%, with ,r i ' significant growth in the Patron level. 2012 was the _ r , f. ` 4.1 first ear the or anization offered a Premier _ ' membership level which, in addition to providing all the -' i_ .t •Im benefits enjoyed by Patron level supporters, gave each - new Premier member a centennial mug. _ -- The Friends continued operating Moorpark's only Moorpark Friends of the Library and bookstore with generous help from their volunteer volunteers take a break during the July corps. Revenue from book sales both in the store and Parking Lot Sale. at special sales throughout the year, also increased dramatically. Total sales were up over 60% from the previous year. Run entirely on donations of time and materials, proceeds from the bookstore, and all Friends income is dedicated to providing high quality programs and materials for the Library and its patrons. • 12 33 LIBRARY STATISTICS -2012 Part 1 Patron Cards Holds Inter Web Site Month Count Circulation Issued Placed Library Revenue Hits Loans Jan 11,105 11,859 151 534 16 $ 1,748 not available _ Feb 10,797 11,388 115 585 17 $ 1,696 not available Mar 10,819 11,154 160 477 10 $ 1,949 not available Apr 11,490 11,241 151 414 16 $ 2,127 not available May 11,283 10,564 117 478 13 $ 1,982 not available June 11,675 12,785 191 526 11 $ 1,924 not available July 12,794 12,035 140 728 11 $ 1,768 not available Aug 11,448 10,372 145 438 7 $ 1,667 not available Sept 11,590 10,084 229 463 12 $ 1,608 not available _ Oct 12,119 11,987 129 515 4 $ 1,783 not available Nov 9,469 9,860 98 433 10 $ 1,766 not available Dec 9,032 8,958 81 531 10 $ 1,473 not available Rpt Year 133,621 132,287 1,707 6,122 137 $ 21,489 - Last Year 131,852 113,003 1,753 6,117 43 $ 22,179 - 5 Year Avg 133,753 104,344 2,012 4,808 74 $ 22,188 78,119 Monthly 11,146 8,695 168 401 6 $ 1,849 6,510 Avg 0 13 34 LIBRARY STATISTICS-2012 Part 2 #of #of Event Tour Public Volunteer Brainfuse Month Events Attendees Attendance Computer Volunteers Hours Sessions Log-ins Jan 25 571 0 1,835 20 76 352 Feb 29 649 0 1,677 22 60 406 Mar 24 584 0 1,748 49 232 187 Apr 26 654 10 1,578 57 288 240 May 28 730 0 1,623 34 170 321 June 32 964 25 1,380 48 243 99 July 33 1,410 0 1,579 53 353 49 Aug 21 374 0 1,637 33 106 65 Sept 34 676 25 1,670 17 89 112 Oct 31 805 0 1,704 14 92 242 Nov 25 491 0 1,533 16 73 184 Dec 21 410 0 1,494 21 145 329 Rpt Year 329 8,318 60 19,458 384 1,926 2,586 Last Year 290 7,498 271 21,091 355 3,025 3,030 5 Year Avg 201 6,295 154 21,573 370 2,475 2,808 Monthly 17 525 13 1,798 31 206 234 Avg 14 35 ITEM MOORPARK LIBRARY BOARD AGENDA REPORT TO: Library Board FROM: John Brand, Senior Management Analyst DATE: March 28, 2013 (Meeting of April 9, 2013, continued from 11/13/2012) SUBJECT: Consider "The Emerging Story of California Public Libraries" Story Map SUMMARY On November 3 the California Library Association (CLA) Conference Town Hall meeting heard a presentation entitled "The Emerging Story of California Public Libraries." It has been developed with a dedicated group of practitioners from across the state. Many attendees at the Town Hall were eager to share this with other library supporters as soon as possible. Please find attached a copy of this Story Map. This document celebrates the compelling ways libraries are adapting in the 21st century. Unfold this Story Map and discover a range of innovations across California Public Libraries. Just as in the world around us, libraries are in the midst of transformation. We face abundant opportunities and challenges. This Story Map reflects a range of innovations already taking place. The CLA goal is to help frame the conversation to increase funding, collaboration, and the collective • imagination. STAFF RECOMMENDATION Receive and file report. Attachments: "The Emerging Story of California Public Libraries" Story Map 36 ' In (4,444., THE EMERGING STORY OF MEM i�� ' �' CALIFORNIA ; ; PUBLIC MI N MIA, fill "When I got my library �' LIBRARIES began." , card, that's when my life rile= - Rita Mae Brown 1il \" When you step into a library your world just got bigger.Whatever you need to know or understand the Public Library can get HI you started. Libraries remain a place to turn to for unbiased fli -- �� guidance and direction.Whether you want to learn a ji subject,advance your career,or ensure your child's NN success, libraries are the place to start. ■ 1 iwoh,.. 1 \ \ Ill iii4k, �t� . ,ristre dip ■ r® 1 ®. WI ♦ S% - '' • •• - - ' 1 r III% vma. r r -r , �s viii IN is se lei i g . ::' I I III IN 0 0,y'':>. III 1 _ -- 37 y WHY DID WE CREATE THIS STORY MAP? "The library connects us with the insight and This document celebrates the compelling ways libraries are knowledge... of the greatest minds that ever adapting in the the 21st century. Unfold this Story Map and were, with the best teachers, drawn from the discover a range of innovations across California Public entire planet and from all our history, to instruct Libraries.Just as in the world around us, libraries are in the us without tiring, and to inspire us to make our midst of transformation.We face abundant opportunities. own contribution to the collective knowledge of the human species. Some people wonder if Public Libraries still matter-in a world beyond books. If judged by our usage, libraries are more relevant than ever. Libraries have always evolved to I think the health of our civilization, the depth of meet the needs of society.This is why libraries are embracing our awareness about the underpinnings of our new technology while staying true to who they've always culture and our concern for the future can all be been: institutions of learning, advancement, and community tested by how well we support our libraries." revitalization.This document is designed to inspire dialogue, collaboration,and re-investment. - Carl Sagan, Cosmos This Story Map reflects a range of innovations already taking place. Our goal is to help frame the conversation to increase funding, collaboration, and the collective imagination. iutute 0Ppo�unl 1 Starting in 2011, key leaders from California's libraries 1 i 11 il0i�-�� gathered to tell the emerging story. - 11" 1;1 1. ice. -) • �* 1 1 1 3 months b months * r. �� -,t11 ��1 `�� - `-,, 1 eo. •• e� ������ :� �• •+� , 1�,�1�, II 1111 We are here Legislators 38 THE CHANGING LANDSCAPE We are living in transformational times. Public Libraries have Our future depends on Public Libraries. Let's be real—the a chance to fulfill their promise in new and exciting ways. public library system in California is financially distressed. Libraries have remained resilient—still doing more with less. Society is reorganizing at a rapid pace.Technology is Small hotbeds of innovation point to huge untapped fundamentally changing our lives.What we read, how we potential.To transform our libraries for the 21st century learn,and how we find our way is very different.The rise requires sustained investment from the public and private of Google,Wikipedia, and e-books have led to an sectors. It's our job as librarians to tell a story that captures information revolution. the collective imagination. We need to reframe the story--from deficit to opportunity. Some might think libraries don't matter too much. In reality, libraries are more important and remarkable than ever. Public "You dropped$150,000 Libraries across California are innovating and adapting in on an education you creative ways. The future of libraries is an exciting story to could have got for a share and engage people with. $1.50 in late charges at the public library!" - Matt Damon, Good Will Hunting 7 REASONS WHY LIBRARIES MATTER Libraries are more relevant than ever. Did you know usage of public libraries is at an all-time high in California? It's because libraries are a rare welcoming place and resource for all. There's just no other public - Where people often go for institution like a library: help during life transitions Helps people find information 3 and personal reinvention i.: n an increasingly complex world P .,.s.k a n.'u i.J.n �.-,. _ 7....—.u: �t.M.-+' .:r1tV:��..x..,, .t.i F......�.-.1,.0 ... .■._.:_..1,' 4 . :.:.''''" it L+:`vi.i:^j3.`;irl ��K. 1:�:CL''.i:}) - u�S ' '_ ._.:: Valued source of Pa Gathering place and hub for the Starting place for whatever free computers and '4' community(when few if any j you want to be next Internet access alternatives exist) t • Economic incubator for job Trusted institution for the Z search and small business 5 preservation of local and acceleration M cultural history • 39 • UNDERSTANDING THE � \ ----- ROLE OF LIBRARIANS A.@ I/„. Just as Gutenberg reinvented the book,technology is "Libraries:The medicine Libraries have always done reinventing libraries once again.The information revolution chest of the soul,” DISCOVER DELIVER DISCERN more than just deliver has raised the public's expectations.This means libraries have to digitize their collections,provide e-books,and Library at Thebes, Kith:, V ;dm expectati,• what happens an The real story is - t : .- - 5 .:eves what before and embrace new technology to stay relevant.Libraries serve the ivi inscription over choose from,libraries must for 24/7 connectivity, available on any subject, after information gets in culture they belong to.When the needs of the culture the door help people search,filter, libraries must deliver libraries must help people people's hands.Librarians change,libraries must evolve to reflect the context. and curate information for information in the choose which sources matter help to make sense and greatest relevance.Where channels and formats the most.How do you know meaning of the world. People feel overwhelmed by the new dynamics and rules of do you look to find what public demands most. what information to trust and life.Personal reinvention is on the rise.Whether you're trying you're looking for? How do you receive and pay attention to' to find a new job,learn new technology,or ensure your kids consume inforr ,et;:n; succeed;you're feeling under pressure.In a world of infinite knowledge,people don't know who to trust or what to believe.Moving forward doesn't happen in a straight line. Librarians have always helped people navigate the world. __ Information wants to be free,yet making sense of it is ®, another story.That's why the future of libraries goes beyond _ - =1 just digital technology.What happens before and after \T . �\l information is delivered?That's always been the role and `*��,,,-2,,,,,.,_„,` r !yti value of librarians.Let's promote this bigger story. j� 1� i 'ter.' /, �. ' Kindle e-reader `t ,, Wlkipedia Google • released by Harvard University •Women's Clubs � Amazon Library is founded found 75-80%of Fahrenheit 451 • Ben Franklin, public libraries is published Library Company Dewey Decimal •of Philadelphia Sputnik 't' 0..4....-..::•.'„i.:., I System 200 Library of • First of • Apple II computer ® ,� First interactive full • Congress 2,500+ developed in 1.0\N length on[pad Libraries have I is founded Carnegie Nj ® Silicon Valley always evolved -.:,...- _I* Libraries -_.I I alongside society I II Internet it and advances n Alexandria Library California • /�` Gates Library State Library h e :'-e Popularized b �— Foundation •technology. Monks 1 is founded First Public 's provides public Manuscripts Library on \y t� computers for t Gutenberg 1 ry' ® public libraries Printing press wheels Ng p 0 Harry Potter books first published TIME \J OG :.oar as NO'\13\\?C \850 10,\q30,461 b \88'' .n05 \qSS\qgl,\q11,qq0% \qql since sold 450 million copies CA''' \4\s \8 Std \3\h- m oa iii �W _ ® -1 e.iiiii IL / tt - s!iIIIi!IUJ}iU® ; �� ` i,. ® 1® 'j _ fi n s•na1 I !� ,�Gg w ifil® 12# . J . _� 1111 tJ w E Y i — 116 ._ pfiiff � zi 1 _� ..=. , ti gyp 1 I Eiji" qP Qp a Z Sb�uC ...It: ') I § A Iv d. -41 4-"Nl . 4. otillr,"210-6 cc ?ail] 11-8q11:11 El ii .r„ 1-611 4 a 111•011 MIMI /MIMI, till ,,... Ili 1 Y, A -�_ err r- � . 1.-. Z ' ' 1 , f ■ ice. �. b9 ■ ►, ,i.11:,.;I - - 7-D: .0 Cr= sr y w 4' C.I.8 111P 5$ ti �� �� _ = 2§111 Zug 1011411 P ® j = _ l li 1 0 IB JiI11i1illj �. , � i_ 1x11 3 Will D� on r OM � _ _ �®1 e r N — II 211111 , i !III Si . .1.....) i'i 1 144; '13 i i 1 5 1 ~I � - ® e a ' I � O liG 1 .... _ / ` huur— ______ - lt. .I"iiir _ 41 HELP US TELL THE BIGGER STORY This document is just the beginning. Who's Behind This Effort? Gerry Maginnity We hope this Story Map inspires more dialogue and Commissioned by the Chief of Library California State Library,this Development Services, investment in your Public Library. Please let us know effort was championed by California State Library how your local community and stakeholders respond leading practitioners across Jan Sanders when you unfold this map and tell your local story. the state including: Director, Pasadena Stacey A.Aldrich Public Library The story is far from over or complete. State Librarian of California, Rivkah Sass We need your help in collecting more innovation California State Library Library Director, examples and expanding our common language. Linda Crowe Sacramento Public Library Together,we must develop a strategic plan for the Executive Director,Pacific Derek Woffgram future of California Public Libraries. Our stakeholders Library Partnership Deputy County Librarian, need a vision to inspire the collective imagination. Rosario Garza Community Libraries and Executive Director, Human Resources, Santa Clara Southern California County Library District Help us answer these questions: Library Cooperative Patty Wong •,How can we improve the perceived County Librarian/Chief relevance of Public Libraries? Luis Herrera Archivist, Yolo County Library City Librarian,San Francisco • What innovations and services Public Library Messaging: can make the biggest impact? B d' Jarrid Keller Get Storied • What areas should we target and Design: Chief Information Officer, prioritize for greater investment? California State Library MHEdesign Monique leConge Ziesenhenne WE NEED YOUR VOICE AND INPUT Library Director, Palo Alto City Library Please visit our website and add your voice to the process at www.library.ca.gov/ This project is made possible by a grant from the U.5. Institute of Museum and Ca xic Library Services under the provisions of the Library Services and Technology S,LA,LB��Y Act, administered in California by the State Library. ruuo �C LL CC ©ea This document is published under Creative Commons license. We encourage you to distribute this document. BY NC SA Version 1.0-Creation Date 11 022012 42 ITEM 8.f Friends of the Library Update, Board/Friends Liaison, Chair Fenerin, will give an oral report. Verbal Presentation No Staff Report 43 ITEM 9. A MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark, California November 13, 2012 1. CALL TO ORDER: The meeting was called to order at 6:00 p.m. 2. PLEDGE OF ALLEGIANCE: President Fenerin led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Cindy Housel, Robert Perez, Abigail Sichmeller, and President Michael Fenerin. Board Member Steven Wolfson was absent. Staff Present: Senior Management Analyst John Brand, City Librarian Heather Cousin, Youth Services Librarian Meg Thackoorie, Teen Librarian Gina Hernandez, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: The Board reached a Consensus to continue Item 8.0 to the next regularly scheduled Library Board meeting. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: President Fenerin requested as a future agenda item a discussion by Board Members on the Library Board's performance during its first year of service. John Brand announced that the Library Development Workshop, which was scheduled on November 29`h, has been postponed, allowing staff additional time to gather needed information for the workshop. 44 Minutes of the Library Board November 13, 2012, Meeting Page 2 Heather Cousin had the following announcements: Library staff was able to attend all Back-to-School nights at the City schools; Library staff visited the new apartment complex on Charles Street to promote available workshops hosted by the Library; Library staff participated in the Country Days Event; Teen Librarian Gina Hernandez is scheduled to visit Arroyo Vista Recreation Center to encourage card membership with the youth; and Heather Cousin announced that she attended the California Library Association Conference in San Jose and would provide more details on this Conference at the Board's next meeting. President Fenerin suggested that Ms. Cousin's report on the conference should be placed on the next meeting agenda. 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Summer Reading Club Presentation. Staff Recommendation: Teen Librarian Gina Hernandez will give a PowerPoint presentation. Both Meg Thackoorie and Gina Hernandez gave the PowerPoint Presentation, which covered the many events, programs, and classes provided to the children and teens during the 2012 Summer Reading Club. The Board discussed with the Library staff their thoughts and ideas for next year. B. Consider Changes to the Circulation Policy Adopted April 5, 2010. Staff Recommendation: Approve staffs changes to the Circulation Policy and recommend to City Council for consideration. Heather Cousin gave an overview of the proposed changes and reminded the Board that those proposed changes were the only part of the policy up for review that evening. Board Member Perez requested as a future agenda item the review and discussion of the entire Circulation Policy. The Board reached a Consensus to approve staffs changes to the Circulation Policy and to recommend changes to the City Council for their consideration. C. Consider "The Emerging Story of California Public Libraries" Story Map. Staff Recommendation: Receive and file report. 45 Minutes of the Library Board November 13, 2012, Meeting Page 3 Continued to the next regular meeting of the Library Board. D. Consider the Eureka Leadership Institute Fellowship Grant Staff Recommendation: Receive and file report. Heather Cousin gave a brief explanation about the grant and stated that if the grant proposal is approved, it will provide funding for the City to create a digitized local history archive. This will include pictures and documents that will be digitized, scanned, and then archived for the public to view. She stated that the public will have the opportunity to contribute to the archive. E. Friends of the Library Update. Staff Recommendation: Board-Friends Liaison will give an oral report. President Fenerin gave an oral report on the Moorpark Friends of the Library's fundraising efforts, functions, and membership status, as well and their plans for the upcoming months. The Board Members discussed with President Fenerin the involvement of other City organizations. 9. CONSENT CALENDAR: A. Approval of Minutes for Library Board's Regular Meeting of August 14 2012. Staff Recommendation: Approve as presented. MOTION: Board Member Housel moved and Board Member Perez seconded to approve the Minutes as presented. The motion carried by unanimous voice vote. 10. ADJOURNMENT: The meeting was adjourned at 6:55 p.m. APPROVED: Michael Fenerin, President Respectfully submitted: Patty Anderson, Administrative Assistant 46