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LIBRARY BOARD MEETING AGENDA
July 9, 2013
6:00 pm.
Moorpark Community_Center 799 Moorpark Avenue
1 CALL TO ORDER AND OATH OF OFFICE:
Following the Call to Order, the City Clerk will administer the Oath of Office to the newly
appointed Library Board.
2. PLEDGE OF ALLEGIANCE:
3 ROLL CALL:
4 SPECIAL AGENDA ITEMS:
A. Consider Annual Nomination and Selection of Library Board President and
President Pro Tern.
5 PUBLIC COMMENTS.
6 REORDERING OF, AND ADDITIONS TO, THE AGENDA:
/ ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8 PRESENTATIONS/ACTION/DISCUSSION:
A. Update on Library Eureka Grant: The Phoenix Project_Reclaiming_ Moorpark
History Collaborative. Staff will give an oral report.
B. Friends of the Library Report. Board-Friends Liaison will give an oral report.
C. Community Events and Outreach. Staff will give an oral report on Library
activities (3`d of July, Country Days, etc.).
9 CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of April 9, 201.3. Staff
Recommendation: Approve as presented.
B. Approval of Minutes from the Joint Meeting of the City Council and the Library
Board on April 24, 2013. Staff Recommendation: Approve as presented.
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Library Board Agenda
July 9, 2013
Page 2
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all regular library Board meetings is also available on the
City's website at www.ci.moorpark.ca.us.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks, Recreation & Community Services
Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks,
Recreation & Community Services Department at (805) 517-6227. Upon request, the agenda can be made
available in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
Notice of the Regular Meeting of the Library Board for July 9, 2013.
Executed this 3rd day of July 2013, at Moorpark, California.
• C-'l7l2a Grp
Patty And- son
Administrative Assistant
Parks, Recreation & Community Services Department
ITEM 8:A
Update on Library Eureka Grant: The Phoenix Project: Reclaiming
Moorpark History Collaborative.
Verbal Presentation
No Staff Report
1
ITEM 8: B
Friends of the Library Report.
Verbal Presentation
No Staff Report
2
ITEM 8:C
Community Events and Outreach.
Verbal Presentation
No Staff Report
3
ITEM 9. i
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark. California April 9, 2013
1. CALL TO ORDER:
The meeting was called to order at 6:03 p.m.
2. PLEDGE OF ALLEGIANCE:
President Fenerin led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Robert Perez, Abigail Sichmeller, and
President Michael Fenerin. Board Members Cindy House! and
Steven Wolfson was absent.
Staff Present: Assistant City Manager Hugh Riley, Senior Management
Analyst John Brand, Teen Librarian Gina Hernandez, and
Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
John Brand announced the "2013 Serving With a Purpose" Conference on May
22. He also announced the upcoming Moorpark Arts Festival on April 27.
Gina Hernandez announced that the Moorpark Library will be hosting a booth at
the Moorpark Arts Festival. She also announced that she had the opportunity to
attend the American Library Association's Midwinter Conference this year. She
stated that at the Conference she attended a "Managing Volunteers" session,
which will aid Library staff in developing a teen program this summer.
4
Minutes of the Library Board
April 9, 2013, Meeting
Page 2
Board Member Sichmeller announced the upcoming Chamber of Commerce's
Top Ten Community Awards Luncheon on May 1, and encouraged the public to
submit their nominations.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider a Bi-Linqual Library Card Application. Staff Recommendation:
Approve staff's changes to the Library Card Application and recommend
for City Council consideration.
John Brand gave staffs report, explaining the proposed changes to the
Library Card Application.
MOTION: President Fenerin moved and Board Member Sichmeller seconded
a motion for City Council to consider approval of the Library Card Application as
presented. The motion carried by unanimous voice vote.
B. Consider Joint Meeting With City Council. Staff Recommendation:
Discuss protocol and discussion topics (oral report).
John Brand gave the oral report.
The Board and staff then proceeded to discuss proper protocol for the
Joint Meeting scheduled for April 24, as well as discussion topics that
would be appropriate at the meeting.
C. Consider Joint Meeting with City Council Regarding Priorities, Goals and
Obiectives for Fiscal Year 2013/14. Staff Recommendation: Discuss
current and proposed goals and objectives.
The current Goals and Objectives were reviewed and discussed.
D. Consider 2012 Moorpark City Library Annual Report. Staff
Recommendation: Approve as presented.
Gina Hernandez reviewed the 2012 Annual Library Report, highlighting on
the rise in statistics from the previous year, which included attendance at
Library programs and membership,
E. Consider "The Emerging Story of California Public Libraries" Story Mao.
Staff Recommendation: Receive and file report (continued from November
13, 2012, meeting)
John Brand reviewed the Story Map with the Board.
5
Minutes of the Library Board
April 9, 2013, Meeting
Page 3
President Fenerin stated that he feels the Story Map will aid in fundraising
efforts.
F. Friends of the Library Update. Board-Friends Liaison will give an oral
report.
President Fenerin gave the oral report. He stated that membership,
revenue, and book sales had all increased quite a bit during 2012. He also
stated that Friends had hosted two fundraising events; The Girl Scout
Celebration and Comedy Night.
9. CONSENT CALENDAR:
A. Approval of Minutes for Library Board's Regular Meeting of November 13,
2012. Staff Recommendation: Approve as presented.
MOTION: President Fenerin moved and Board Member Perez seconded to
approve the Minutes as presented. The motion carried by unanimous voice vote.
10. ADJOURNMENT:
The meeting was adjourned at 6:35 p.m.
APPROVED:
Michael Fenerin, President
Respectfully submitted:
Patty Anderson, Administrative Assistant
6
ITEM 9. 8
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY
Moorpark, California April 24, 2013
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
April 24, 2013, at 6:15 p.m. at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council to order at 6:18 p.m.
President Fenerin called the Library Board to order at 6:18 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Library Board Member,Abigail Sichmeller, led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Library Board: Board Members Perez, Sichmeller, and
President Fenerin.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Deputy City Manager; John
Brand, Senior Management Analyst; and
Maureen Benson, City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities, Goals and
Obiectives for Fiscal Year 2012/2013 and Direction for Fiscal Year
2013/2014. Staff Recommendation: Direct staff as deemed appropriate.
Mr. Kueny deferred giving a staff report and stated staff is available to
respond to Council and Board questions.
7
Minutes of the City Council and
Library Board
Moorpark, California Page 2 April 24, 2013
There were no speakers.
A discussion followed among the Councilmembers; Library Board
Members; Moorpark City Librarian, Heather Cousin; Teen Librarian, Gena
Hernandez; and staff, which focused on:
1) Update on the status of keeping the current library building and
complications surrounding ownership of the land for the site of the new
library building due to the dissolution of the Redevelopment Agency;
2) Rehabilitation funding to be included in the draft 2013/14 Budget for
repairs to the library restrooms;
3) Modify Objective No. 36 regarding evaluation of merging the Library's
Teen Council with the City Council's Teen Council due to reduced
membership in the Library's Teen Council;
4) Teen Librarian interaction with Recreation Coordinator overseeing the
City Council's Teen Council to discuss teen events;
5) Moorpark City Librarian digitizing historical documents from Moorpark
residents with grant funding;
6) Impacts of reduced number of regular Library Board meetings over the
past year and membership turnover;
7) Possibility of incorporating the Moorpark Historical Society into either
the existing library as it evolves, and for the new library; and
8) Library Board goal to focus on funding for the new library to combine
public/private participation.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President Fenerin
adjourned the Library Board meeting at 6:50 p.m.
Janice S. Parvin, Mayor
Michael Fenerin, President
ATTEST:
Maureen Benson, City Clerk
e