HomeMy WebLinkAboutAG RPTS 2009 0202 PR REG 's° City et-Moo/pant c -
° �� ' PARKS,RECREATION AND COMMUNITY SERVICES DEPARTMENT
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. 799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
PARKS AND RECREATION COMMISSION MEETING AGENDA
February 2, 2009
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. OATH OF OFFICE:
City Clerk to administer the Oath of Office to newly appointed Commissioners.
3. PLEDGE OF ALLEGIANCE:
4. ROLL CALL:
Commissioners Patrick Ellis, Daniel Groff, Delfina Newton, Thomas Pflaumer, and
Sandra Thompson.
5. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Consider Nomination and Selection of Chair and Vice Chair.
B. Staffs Oral Report.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. PUBLIC COMMENTS:
8. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission's Park Tour
Meeting of October 5, 2008. Staff Recommendation: Approve as presented.
B. Visits From Santa Event Report. Staff Recommendation: Receive and file
report.
C. Winter Camp Event Report. Staff Recommendation: Receive and file report.
D. Parks Quarterly Report. Staff Recommendation: Receive and file report.
E. Recreation Programming Quarterly Report. Staff Recommendation: Receive
and file report.
Parks and Recreation Commission Agenda
February 2, 2009
Page 2
9. DISCUSSION/ACTION ITEMS:
A. Review Approved Parks and Recreation Related Objectives for FY 2008/09.
Staff Recommendation: Receive and file report.
B. Consider Canine Off-Leash Program. Staff Recommendation: Discuss and
provide comments.
C. Consider Date for Spring Park Tour. Staff Recommendation: Select a date
and time in March to conduct the spring park tour.
D. Select One Commissioner to Serve on the Youth Sports Committee: Staff
Recommendation: Select one Commissioner to serve on the Youth Sports
Committee.
10. ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
11. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available
for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all regular Commission meetings is also available on the City's website at
www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;
and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A
limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written
Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning
any agenda item may be directed to the Parks,Recreation and Community Services Department at 517-
6227.
In compliance with the Americans with Disabilities Act,if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation and
Community Services Department at(805)517-6227. Upon request,the agenda can be made available in
appropriate alternative formats to persons with a disability. Any request for disability-related modification or
accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in
assuring reasonable arrangements can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;
ADA Title II).
aTEM�B_
PARKS AND RECREATION COMMISSION
MINUTES OF THE PARKS AND RECREATION COMMISSION
PARK TOUR
Moorpark, California October 5, 2008
1. CALL TO ORDER:
The meeting was called to order at 10:04 a.m.
2. ROLL CALL:
Present: Commissioners Joseph Catrambone, Sandra Thompson, and Chair
Scott Krutilek. Commissioner Richard Stratton was absent.
Staff present: Mary Lindley, Parks, Recreation & Community Services Director;
and Roger Blais, Parks and Landscape Manager.
3. PARK TOUR:
The Commission and staff toured the following parks:
1. Glenwood Park
2. Arroyo Vista Community Park
3. Tierra Rejada Park
4. Mountain Meadows Park
5. Peach Hill Park
6. College View Park
7. Magnolia Park
4. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Meeting of
September 8, 2008. Staff Recommendation: Approve as presented.
MOTION: Commissioner Catrambone moved to approve the Minutes as presented.
Commissioner Thompson seconded. The motion was carried 3-0.
Commissioner Stratton was absent.
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P&R Commission Meeting
Park Tour
October 5, 2008
Page 2
5. DISCUSSION ACTION ITEMS:
A. Consider Closure of AVCP Portable Skatepark. Staff Recommendation:
Support staff recommendation to close the Skatepark.
MOTION: Commissioner Thompson moved to support staff recommendation.
Commissioner Catrambone seconded. The motion was carried 3-0.
Commissioner Stratton was absent.
6. ADJOURNMENT:
The meeting was adjourned at 12:05 p.m.
APPROVED:
CHAIRMAN
Respectfully submitted:
Patty Lemcke, Administrative Assistant
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ITEMI
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Martha Duenas, Recreation Coordinator III
DATE: 1/13/2009 (P&R Commission Meeting of February 2, 2009)
SUBJECT: Visit from Santa Program Summary
Background
The City of Moorpark has offered Visits from Santa over the last several years on an on
and off basis. This program was reintroduced to City of Moorpark residents in 2007.
Discussion
Visits from Santa offered residents the chance to surprise their children with a special
visit from Santa in their own homes. Visits from Santa were scheduled for December
13, 14, 19, 20, 21, and 24. Visits for most nights were $40-45 and $75 for Christmas
Eve; this is an increase from last year which was $30-40 per visit. Each visit lasted
approximately 10 minutes, with a limit of six children per visit. Additional visit slots could
be purchased for larger parties.
Each home was visited by Santa knocking at the door and delivering gifts that parents
had left at a designated location. Santa was available for stories, songs, and pictures.
Staff escorted Santa to each location and assisted him as needed.
The first weekend had low registration, while the second weekend and Christmas Eve
filled to capacity with a waiting list. A total of 43 time slots were purchased, with some
homes purchasing multiple slots. A total of 39 different homes were visited. The
program served a total of 150 children and 166 adults. Gross revenue for the event was
$1,935. A budget summary is attached.
Overall, residents were pleased with the program, and staff received positive comments
on the activity. However, on two nights the visits ran outside the designated time frame.
Staff will implement additional guidelines to prevent this in the future.
Staff Recommendation
Receive and file report.
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VFS Budget Summary
2008 2007 2006
Registrations 43 Registrations 59
Home Visited 39 Home Visited 53 Not Offered
Participants 316 Participants 477
GROSS REVENUE $1,935.00 GROSS REVENUE $1,983.00
DIRECT COSTS $1,312.52 DIRECT COSTS $1,364.60
Ralph Nrakus(Santa) $950.00 Gary Sula-Goff(Santa) $1062.00
Advertising $96.00 Advertising $0.00
Part-time staff costs $266.52 Part-time staff costs $302.60
•
INDIRECT COSTS $458.41 INDIRECT COSTS $571.60
Full-time staff costs $193 20 Full-time staff costs $405.10
Overhead costs $265.21 Overhead costs $166.50
TOTAL COST $1,770.93 TOTAL COST $1,936.20
Gross Profit/(Loss) $622.48 Gross Profit/(Loss) $618.40
Net ProfiV(Loss) $164.07 Net ProfiV(Loss) $46.80
Net ProfiV(Loss)per participant $0.52 Net Proft/(Lcss)per participant $0 10
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ITEM 8 . c
CITY OF MOORPARK
•
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Martha Duenas, Recreation Coordinator III
DATE: January 13, 2009 (P&R Commission Meeting of February 2, 2009)
SUBJECT: Winter Camp Program Summary
•
Background
The City of Moorpark has offered a winter session of the Camp Moorpark Day Camp
program at AVRC for the past several years. The program is open to children grades K-
8.
Discussion
Winter Camp Moorpark was held during the Moorpark Unified School District's winter
break, from December 22 - January 2, with no camp on December 25th and January 1s`.
Camp hours of operation were from 10:00 a.m. to 4:00 p.m. extended care remained
available from 7:00 to 10:00 a.m. and from 4:00 to 6:00 p.m. No extended care in the
afternoon was offered on December 24th or December 31st.
Winter Camp offered different weekly themes and field trips. The first week's theme
was "Awesome Arts". It featured a field trip to Paint a Dream in Simi Valley, where
children chose a ceramic piece and painted it to their liking. They also enjoyed an Arty
Party at camp, where they made life size portraits of themselves. The second week's
theme was "Great Gadgets", which featured a trip to the California Science Center in
Los Angeles, where children interacted with hands on experiments and visited exhibits.
They also participated in science projects at camp, where they learned how to change a
solid to a liquid by making Oobleck, and they also made balloon rockets.
Children were divided into two teams by age. Each team consisted of approximately 5-
10 children, with one counselor in each team. An additional staff person was assigned
for extended care and to cover breaks, and one staff to open camp. The program ran
smoothly, although activities planned outside were moved inside, due to rain the first
week.
A total of 31 children participated in the winter session, with an average daily
attendance of 16. This figure is down from last year's numbers. This may be due in part
to the Christmas holiday falling on a Thursday. The slow economy may also have been
5
a factor for low enrollments. Although enrollment was low, 10 new children enrolled in
the program, who will hopefully continue to participate in Camp Moorpark in the
summer and other future programs.
In accordance with the lower enrollments, staffing levels were adjusted and costs were
reduced by using a smaller bus on one field trip. Camp was also cancelled on
December 26, which only had 3 enrollments. The program was not able to recoup its
cost. A budget summary is attached.
Overall, the program ran smoothly and the children enjoyed the various activities and
field trips. Staff did not receive any complaints.
Staff Recommendation
Receive and file report.
6
WINTER CAMP MOORPARK BUDGET SUMMARY
2008-2009 Season 2007-2008 Season 2006-2007 SEASON
Participants 31 Participants 54 Participants 63
GROSS REVENUE $3407.00 GROSS REVENUE $5,786.00 GROSS REVENUE $9,811.00
Direct Coats $3,080.40 Direct Coss $5,010.41 Direct Cosh $5,875.30
Field Tnps $7a509 Field Trips $1,182.31 Field Trips, 81,56265
•
Ac(Nty Supplies $52 98 Actiuty Supplies $470.43 Actidty Supplies $362.55
( pment Replacement $0 00 Equipment Replacement $000 Equipment Replacement $0.00
Ache-Using $192.00 Athertisirg $172.67 Adartising $90.00
Part time Staff Costs $2,050.33 Pan-time Staff Costs $318500 Pail time Staff Costs $3.860.10
Indirect Cogs $2,752.08 Indirect Cogs $2,716.08 Indirect Costs $4,225.23
Full-lime Staff $2,208.00 Full-lime Staff $2122.00 Full-Time Staff $3,631.15
-.--Olertiead 544.08.... OveMead.... 594.08 Oreruead 594.08
TOTAL COST $583248 TOTAL COST $7,728.49 TOTAL COST $10100.53
Gros Profit/(Los) $328.60 Gros Profits(Lose) $775.59 Gros Profit!(Los) $3935.70
Net Profit!(Los) ($;425.48) Net Profit/(Los) ($1,940.49) Net Profit((Los) ($209.53)
Net Per Participant ($78.24) Net Per Participant ($35.94) Net Per Participant 193.49)
CAMP MOORPARK ATTENDANCE SUMMARY
2008-2009 Season 2007-2008 Season 2006-2007 SEASON
Average Deily Attendance 15 Average( ily Attendance 45 Average 0x4 Attendance 95
Minimum Attendance 11 Minimum Attendance 22 Minimum Attendance 22
Maximum Attendance 23 Maximum Attendance 59 Maximum Attendance 59
Total Participants 31 Total Participants 54 Total Participants 82
New Participants 10 New Participants 16 New Participants 23
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ITEM 8 • D
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation & Community Services Director
Prepared By: Roger O. Blois, Parks and Landscape Manager
DATE: January 15, 2009 (Meeting of February 2, 2009)
SUBJECT: Parks Quarterly Report
October, November, and December 2008
PARKS
College View Park State Property Lease: Staff has completed all requirements
requested by the State of California (State) to renew the 1994 property lease at
College View Park. All requirements have been received by the State including
payment. The State is recording the documents and will provide a new lease
agreement for signature. We are still waiting for the documents to be sent to the
City to complete the Lease.
Poindexter Park Expansion (Objective I1.A.5): The project manual and
construction specifications are completed for this project. The plan design of
structural calculations of the skate park wall features are in plan check pending
re-submittal from the projects architect, Tim Maloney of Community Works
Design Group, to Building and Safety. The duration of construction time for this
project is projected at 6 months, following award of bid and notice to proceed.
Veteran's Memorial Public Art Project: (Objective VII.A.17): The project
contractor, Malibu Pacific Tennis Courts, Inc., was given notice to proceed on
December 15, 2008. The project is currently on schedule for the 140 calendar
day construction period. Rough grading is completed, block work is in progress,
flag poles are erected, and the irrigation main line is completed.
Glenwood Park Restroom (Objective VI.A.9): Staff completed study on the
feasibility of a pre-fabricated restroom. Several options are being considered
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inclusive of traditional restroom construction for this facility. Essential foundation
site work and design features will be reviewed prior to staff recommendation for
this project.
Mammoth Highlands Park (Pardee Development): The project is currently on
schedule for a projected completion date of July 2009. Parking lot sub grade,
sidewalk forms, and underground utilities are currently in progress. Restroom
block work is completed, and plant materials are identified and ready for
installation, following completion of irrigation system. Mammoth foot print and
Mammoth figure park amenities are being planned to coincide with sidewalk and
playground installation.
Campus Canyon Park: Replacement of park perimeter fencing is completed
along Collins Drive. The north park perimeter fence will be scheduled for
repainting.
Trash Enclosures Project(Objective VII.A.14): Project completed.
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ITEM f• E
CITY OF MOORPARK
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation, and Community Services Director
Prepared By: Stephanie Shaw, Recreation Supervisor
DATE: January 15, 2009 (Meeting of February 2, 2009)
SUBJECT: Quarterly Report on Recreation Programming
October, November, and December2008
This report serves as a review and analysis of Fall 2008 Recreation Division programs. Staff
is contining to more accuratly identify indirect costs and improve methods for more accurate
and consistent reporting.Attendance for most program areas fell this quarter and as a result,
the City subsidized programs that are not typically subsidized. In addition to exploring ways to
increase enrollment, the Recreation Division will recommended registration fee increases in
March.
FALL EVENTS
Halloween Party and Tripk or Treat Village
This event was held on Saturday, October 25, 2008 from 4:00 to 7:00 p.m. at AVRC. The
event is designed for children ages 3-12 and featured trick-or-treating in the Trick or Treat
Village, twelve carnival games with prizes, four arts and crafts activities, three special
attractions,face painting and a costume parade.Approximately 80 children participated in the
costume parade this year. Three wristband options were available, offering varying numbers
of activities, and costing $5.00, $10.00, and $15.00. The "Attraction Maniac" wristband was
offered for $5.00 with the purchase of any other wristband and allowed unlimited use of
attractions. Thirty coupons for complimentary wristbands were given to the Moorpark NFL for
disadvantaged children. Of these, 26 were submitted at the admission booth. New features
this year included a kettle corn vendor and a spooky movie theatre.With the completion of the
AVRC expansion, all activities were held indoor, with the exception of the food vendor.
Halloween Trick or Treat Village 2008 2007 2006
Participation 600 600 1,000
tt�yerfug :„„ $2480, ,- >WS= $3,145:
Direct Costs $2,473 $2,426 $2,343
ie
Indirect Costs
F/T Staff $2,361 $2,924 $3,817
Overhead Costs $479 $412 $550
Total Costs,,
r ; f ": 4.016 = $5.752 r;ti'$6,710 Profit/ (Loss) ($308) ($541) $802
Net iProfit!(LLo+ss) x$' '2.- , '1$3,677) ' ($3,565):
Net Profit/(Loss) Per Participant ($5.25) ($6.46) ($3.56)
Visits from Santa
Visits were scheduled on December 13, 14, 19, 20, 21, and 24. Registrations for the first
weekend were relatively low, but the second weekend and Christmas Eve filled to capacity
with some waiting lists. Visits for most nights cost$4045 and $75 for Christmas Eve; this is
an increase from last year fees which were $3040 per visit. Each visit lasted approximately
10 minutes and included activities such as stories, songs, and photos with Santa. Santa also
delivered parent's gifts upon request. A total of 43 time slots were purchased. Some
participant purchased multiple slots due to large parties, and a total of 39 different homes
were visited. The program served a total of 150 children and 166 adults.
Visits from Santa 2008 2007 2006
Participation 316 477 Not Offered
Revenue °.' ,, . 4 ,..z.' '$1,98 . x
Direct Costs $1,313 $1,365 .Y.
Indirect Costs
FIT Staff $193 $405
Overhead Costs $265 $167
Total Costs . $1`771 : $1,934
Gross Profit/ (Loss) $622 $618
Not%%Profit`!!((Loss}i ' ' $164 ?, $46 Nn
Net Profit/ (Loss) Per Participant $0.52 $0.10
Hometown Holiday
This event was not offered this year.
Hometown Holiday 2008 2007 2006
Not Offered 1000 1,200
Revenue a , r;= . . 4, 4," '. 4 ' 1,684
Direct Costs $5,701 $4,781
Indirect Costs
FIT Staff $5,110 $3,733
Overhead Costs $914 $454
Total Costs .0 $11,725' $8,968;
Gross Profit/ (Loss) ($2,618) ($3,097)
Net Proft!(Lo=ss) ; ($8,,642) ' `;. ($'7 284)>
11
Net Profit/ (Loss) Per Participant ($8.64) ($6.07)
RECREATION CLASSES
Fall Classes
Participation in recreation classes fell this year. New programs offered for the fall included
bowling and youth cooking. Dog training classes, which were launched in the summer,
increased in registration. Registration for fall programs began on September 2. Fall programs
concluded in December.
Fall Classes 2008 2007 2006
Participation 394 572 659
venue s� ,x:. .: $40 5 „¢fir $46;041'
Direct Costs $27,386 $30,443 $29,749
Indirect Costs
F/T Staff $4,017 $5,077 $5,077
Overhead Costs $4,225 $4,508 $4,274
Total osts . $3 21 ;c$40,0028
Gross Profit/ (Loss) $13,369 $15,598 $14,066
Net Pas °se ejt `$5,'127, s "$6,013 $ 715
Net Profit / (Loss) Per Participant $13.01 $10.51 $7.15
CAMP MOORPARK
Winter Camp
Winter camp was held from December 22, 2008 through January 2, 2009, with no camp on
December 25th and January 1st. Field trips included Paint a Dream in Simi Valley and the
California Science Center in Los Angeles. Registration decreased significantly this winter.
This may be due in part to the Christmas and New Year's holidays falling on Thursdays, and
well as the current economic situation. In response to the lower enrollments, part-time staffing
levels were reduced and a smaller bus was secured for one of the trips to save on expenses.
Camp on December 26 was also canceled due to lack of sufficient enrollment. Although
enrollments were low, the participants enjoyed the program and all activities ran smoothly.
Additionally, ten new campers attended the program.
Winter Camp 2008 2007 2006
Participation (unduplicated count) 31 54 83
R 4'11 $3,407 , ,,786. $9,811
Direct Costs $3,080 $5,010 $5,875
Indirect Costs
F/T Staff $2,208 $2,122 $3,631
Overhead Costs $544 $594 $594
Total Costal „_ '.° $5,832; $7,726 , 4$10,100`
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Gross Profit/ (Loss) $327 $775 $3,936
Net Profit I(Loss) ., hx , 1$24/5}':- ..x. ($1:940)` .. ($289)
Net Profit/ (Loss) Per Participant ($78.24) ($35.94) ($3.48)
SPORTS LEAGUES AND PROGRAMS
It should be noted that it is unknown how overhead or full time staff costs were calculated in
prior years,therefore comparisons may not be accurate. Staff are now maintaining records of
all calculations for better reporting in the future.
Adult Softball
Fall softball registration remained steady,with 26 teams participating this year compared to 25
teams last year. Direct costs increased, due in part to the addition of a field monitor. Currently,
all other adult sports leagues have a City staff person assigned to them to monitor the league,
prepare any incident reports, and provide quality customer service. Fees for future seasons
have been increased to account for this addition.
Adult Softball 2008 2007 2006
Participation 380 364 360
Revenue 5 * , . .. , $10,412 , ,,x$9,880 I. : $9,125
Direct Costs $5,987 $4,625 $4,545
Indirect Costs
FIT Staff $4,260 $1,755 $1,755
Overhead Costs $2,095 $1,724 $1,546
Total Costs F i` $12;342 $8,496 ' $7,846:
Gross Profit/ (Loss) $4,425 $5,255 $4,580
NetPat1(Loss) `($1,930) , $1,7s ,,.t ..=$1,2791
Net Profit / (Loss) Per Participant ($5.07) $4.87 $3.55
Adult Basketball
This fall, 8 teams registered for the program compared to 16 teams last season. In prior
years, many teams were allowed to register and begin play without paying league fees. Staff
are now enforcing the City's policy of payment due at time of registration. This resulted in
several Monday night teams not registering, and the Monday league canceling. Staff will
increase promotion of the league in an effort to recruit new teams and increase registration
and revenue.
Adult Basketball 2006 2007 2006
Participation 64 160 130
Riven 'r $2,130 ,';` - $4,800 " : $3,900
Direct Costs $1,841 $2,350 $1,575
Indirect Costs
FIT Staff $1,429 $890 $890
Overhead Costs $252 $720 $524
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To al Costs '. $3,522'' ":, $3,960 '` $2,989,>
Gross Profit/ (Loss) $289 $2,450 $2,325
,Net +ofit!(Loss► ` ($1,`392) . ..°` `$840: . :: $911
Net Profit/ (Loss) Per Participant ($21.75) $5.25 $7.00
7 on 7 Soccer League
At the request of several teams, a late summer league was introduced that ran into the fall
season. This league included 16 teams. Accordingly, the fall season (which includes 18
teams) will run into the winter season and will therefore be reported in the winter 2009
quarterly.
7 on 7 Soccer League 2008 2007 2006
Participation 144 408
Revenue 300
Direct Costs $3,366 $1,630 $1,712
Indirect Costs
F/T Staff $1,326 $1,660 $740
Overhead Costs $91 $310 $279
Gross Profit/ (Loss) $954 $6,870 $3,088
Vet Profit!.(L+ ) ,,o 1$463)" hz ` `$4,900
Net Profit/ (Loss) Per Participant ($3.21) $12.00 $6.83
Junior Basketball League
Participation in this league has remained relatively consistent over the past 3 years. Each
league participant received a team shirt, photos, and trophy. At the conclusion of the season,
all teams had a pizza party at West Coast Pizza. Player evaluations,which were introduced in
the summer of 2008, ran smoothly and complaints about unevenly skilled teams decreased
significantly. In prior seasons, staff had difficulty securing enough volunteer coaches, and
part-time staff were utilized to coach teams. This season, enough coaches were secured to
cover all the teams. Part-time staff continue to serve as scorekeepers and referees for the
older age divisions.
Junior Basketball League 2008 2007 2006
Participation 99 108 114
Revenue $6 072 0,0,90 ; $6,474'
Direct Costs $3,933 $3,480 $3,120
Indirect Costs
F/T Staff $1,443 $827 $811
Overhead Costs $76 $212 $181
otal.Goab
5,462. 4$4,59�..r ; ". $4;)12
Gross Profit/ (Loss) $2,139 $3,540
$3,354
620 $251 $262 Net Proft/( oss) ,
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Net Profit/(Loss) Per Participant $6.26 $23.15 $20.71
NFL Punt Pass & Kick
Punt Pass & Kick is a program that was started for the first time in the City of Moorpark this
fall.A total 23 participants were involved in the one day event.The event was staffed with the
help of teen council and Moorpark Packers volunteers.The National Football League supplied
footballs, tees, certificates, and ribbons for winners.
NFL Punt, Pass, & Kick 2008 2007 2006
Participation 23
Direct Costs $0
Indirect Costs
F/T Staff $83.20
Overhead Costs $0 *
� � $55.20 . �; :,_ �,
Gross Profit/ (Loss) $0
Nat wrat 1s ) nr k ' . (603:26) *
Net Profit/ (Loss) Per Participant ($3.61) *
*Program not offered
TEEN PROGRAMS
The City continues to offer programs for teens including Friday Night Fever dances, Band Jams,and Friday Night
Frenzy.A new program this season is Teen Hot Spot. During the fall,the skate park was permanently closed and
the ramps removed and destroyed.The 2008/2009 Teen Council continues to meet twice monthly including one
televised meeting each month.
Friday Night Fever
Friday Night Fever dances were held the third Friday of each month. The dances saw a decline in participation
this season.Total participation was 308,with average participation per dance at 103.Staff will better publicize the
dances and create some new promotional items to encourage higher attendance at future dances.
Friday Night Fever 2008 2007 2006
Participation 308 805 350
Re-42047:- . $4,$40 "4 t15 2,965
Direct Costs $2,105 $2,350 $1,164
Indirect Costs
F/T Staff $499 $831 366
Overhead Costs $138 $215 $230
ion
Kits $2, 42 $2.585x $'fr760
Gross ProfitI Loss) ($565) $1,825 $901
Net.P t+fitf tLosP} ..-t 1412'621 $1■610 ; . _ , . ,1$305"
Net Profit / (Loss) Per Participant ($3.90) $2.00 $1.15
Teen Hot Spot
The Teen Hot Spot was developed to give teens a place to hang out after school. The
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program features internet access, video games, ping pong,and a place to do homework. Not
Spot is currently open Tuesdays and Thursdays from 3:00 to 5:30 p.m. at the Moorpark
Community Center. No fees are charged to participate in any of the activities. Average daily
attendance for the fall season was 11. Direct costs included $4,000 spent on 4 new laptops
for the new Hot Spot program. These costs will not be incurred next quarter. Staff is planning
to expand the program with flag football and other outdoor activities next season.
Hot Spot 2008 2007 2006
Participation . 216 * *
ni it,..; .41'10 * y *;,
Direct Costs $4,220
Indirect Costs
F/T Staff $125 * *
Overhead Costs $282
Totatdpst k.t,r„,q,,..`'' .qe ' k t7 *
Gross Profit/(,Loss ($4,220) *
f Prot l(Les a #r6 �1
Net Profit /(Loss) Per Participant ($21.42)
•Indicates that this program had not yet been instituted
Friday Night Frenzy
Friday Night Frenzy (formally Teen Movie Night)was held on the first Friday of the month for
the fall quarter. This activity saw attendance and revenue decline this year. The program will
be revamped in the winter quarter to encourage more participation. The Frenzy events will
feature attractions from Jolly Jumps in addition to video games, ping pong and other activities
for teens to participate in.
Friday Night Frenzy 2008 2007 2006
Participation 39 84
t . e: t:. u $196 ' '. . , ' $467 * , .
Direct Costs $227 $153 *
Indirect Costs
FIT Staff $166 $237 *
Overhead Costs $95 $47 *
Total Co ..,,;;. '4444 .K 1 .5$437 *
Gross Profit/(Loss) ($32) $314
Net ProfitI(Lossj k '. , ($293) $30 . *
Net Profit / (Loss) Per Participant ($7.51) $2.80 *
•Indicates that this program had not yet been instituted
PARK AND FACILITY RENTALS
The Recreation Division processes rentals for the Arroyo Vista Recreation Center and all City
parks. The information provided for fall 2008 consists of paid park and facility reservations
during the period of October 1, 2008 through December 31, 2008. The figures do not include
15
use by youth sports organizations under their agreements. Use by youth sports groups is
estimated at 70,000+ for the fall season. It also does not include use by City programs. It is
unknown how prior year figures were calculated. 2008 figures were calculated to include part-
time staff costs and any direct expenses under direct costs. Overhead costs include estimates
for facility overhead, electricity for ball field light rentals, and rental promotion.
Parks and Facilities 2008 2007 2006
Participation 15,028 41,371 38,234
Revenue a t x:' �'
s 0•661; - #tk'13s2> .- $34;987`
Direct Costs $2,478 $520 $406
Indirect Costs
F/T Staff $2,573 $5,970 $5,126
Overhead Costs $6,078 $2,362 $2,075
Tota(Co S $11;229 . $8,85 $1,607
Gross Profit/ (Loss) $20,191 $39,912 $34,581
NetProfitl(Lossl ':, : a :$1'1, ,,,,-.44.080 ,,. $21,380,:
Net Profit/ (Loss) Per Participant $0.77 $0.76 $0.71
17
ITEM 9r
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation & Community Services Director
DATE: January 25, 2009 (Meeting of February 2, 2009)
SUBJECT: Review Approved Parks and Recreation Related Objectives for FY
2008/09
DISCUSSION
Each year, the City Council adopts a set of Goals and Objectives. The Objectives are
grouped by an estimated timeline: 0—2 years, 2 — 5 years, and 5+ years. At the front of
each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not
funded, and "SE" — staff effort, not requiring funding. A number of the approved
Objectives fall within the Parks and Recreation Commission's area of responsibility (see
Attachment A). The purpose of this report is to bring the Commission up to date
regarding the status of those objectives with a 0 to 2 year timeline and to provide the
Commission an opportunity for additional input.
0 to 2 Year Objective Status Description
II.A.3 — Complete construction of Plans and specifications have been approved by
Poindexter Park. the Council and the bidding phase is under way.
Estimated construction period: 4/09 — 10/09. This
project is funded.
II.A.14 — Feasibility of constructing Pending the ability to find and secure appropriate
a park in residential area north of site. Date to be determined. No funds budgeted for
L.A. Ave, between Spring Rd and property purchase or construction.
Moorpark Ave.
VI.A.7 — Locate canine park. Desired property on High Street no longer
available. Staff recommendation presented in
separate agenda report. This project is not funded.
VI.A.9 — Construct restrooms at Staff is evaluating prefab vs. construction.
Glenwood Park. Anticipated construction period: 4/09 — 7/09. This
project is partially funded; will require additional
funding.
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Honorable Parks and Recreation Commission
February 2, 2009
Page 2
VI.A.10 — Install outdoor Secure project design and cost estimate.
recreation lighting at AVCP, Completion estimated to be 7/09. This project is
Mountain Meadows, College funded.
View, Miller, and Peach Hill Parks.
VI.A.13 — Prepare Parks Capital Anticipate Commission review by 1/09 and Council
Improvement Program. review by 3/09. This project requires no funding.
VI.A.14 — Construct Ball Wall at Anticipate construction completion by 7/09. This
Mountain Meadows Park. project is funded.
VI.A.18 — Evaluate use of artificial Anticipate presenting findings to Commission by
turf for recreation fields. 5/09 and Council by 6/09.
VII.A.8 — Evaluate landscaping Anticipate presenting a recommendation to the
vacant portion of Monte Vista Commission by 4/09. Funds budgeted for this
Park. project.
VII.A.10 — Select location for Commission to discuss locations at Spring Park
water spray park. Tour. Anticipate final recommendation to
Commission by 5/09 and to Council by 7/09.
Construction will require funding action.
VII.A.11 — Consider public art at This item will be presented to the Parks and
AVRC. Recreation Commission and the Arts Commission
by 7/09. Securing an artist and construction will
require funding.
VII.A.12 — Prepare Park Master This item is pending final staff review. Anticipate
Plan. presenting draft plan to Council by 3/09. This
project is funded.
VII.A.15 — Construct Veteran's Construction is currently underway. Estimated
Memorial. construction completion date: 5/09. This project is
funded.
RECOMMENDATION
Receive and file.
Attachment : A— FY 2008/09 Parks and Recreation Objectives
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CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
FY 2008/2009
Approved by City Council July 2, 2008
20
CITY OF MOORPARK
Mission Statement, Priorities, Goals, and Objectives
For FY 2008/2009
CITY MISSION STATEMENT
Striving to preserve and improve the quality of life in Moorpark.
TOP TEN (10) PRIORITIES (The listed items are considered to have equal priority.)
1. Construct new City Hall, Human Services Center and Library. (11.6.1.; VI.A.2. &
4.; VI.B.3.; VII.B.6.)
2. Improve City's watershed protection and flood control capabilities. (VII.B.3., 10.,
11., 12. & 13; VII.C.2.)
3. Comprehensive update of General Plan Land Use and Circulation Elements and
adopt updated OSCAR Element to insure internal consistency among all
elements of the General Plan. (III.A.9; VII.A.5.)
4. Widen Los Angeles Avenue (SR 118) to six travel lanes from Tierra Rejada
Road to SR 23 Freeway with a raised median, bus turnouts, and traffic signal
interconnect system and improve Princeton Avenue from Condor Drive west to
1500 feet east of Spring Road. (III.A.1.a) & d); 111.6.1. & 2.)
5. Construct a permanent truck scale facility west of the City. (III.C.1.)
6. Widening of Moorpark Avenue/VValnut Canyon Road from Los Angeles Avenue
(SR 118) to north City limits and prepare plans for an alternate route for
north/south truck traffic through the City. (III.A.1.b); III.A.2.; 111.13.4., 5., 6. & 9.)
7. Facilitate new commercial development on High Street. (II.A.5., 6., 7., 10., 12., &
13.; 11.13.3.)
8. Increase City's General Fund revenue through enhancement of existing revenue
sources including business attraction and retention programs and establishment
of additional revenue sources. (IV.A.1., 3., 4., 5., 6. & 7.)
9. Enhance open space and greenbelt areas and determine feasibility of
establishing a trail system along the Arroyo Simi and work with other public
agencies to develop a comprehensive Arroyo Simi Management Plan that
incorporates flood control, habitat preservation/restoration, and recreation
components. (III.A.3.; IV.A.3., VII.A.3.; VII.B.7.)
10. Develop and implement program to encourage new multi and single family
housing on underutilized sites within the Downtown Specific Plan area and
increase the number of affordable housing units. (II.A.2., 8. & 9.)
2
21
DEPARTMENTAL GOALS AND OBJECTIVES
Denotes those objectives related to an identified Top Ten Priority.
The notations in the left margin indicate whether funding for an objective is included in
the budget, as follows:
F Funded
NF Not Funded
SE Staff Effort (Staff effort only without need for additional funding)
Expand and encourage community involvement in establishing the general
policies of the City and increase the public's understanding of local
government operations.
B. 2 to 5 Years
NF 1. Install two additional electronic message signs to further enhance City's
public information efforts (PRCS &ACM)
II. Revitalize downtown Moorpark with a focus on High Street and the
surrounding business district and residential neighborhoods, which
includes consideration of public rail transit, potential for increased
residential density, and governmental and related public uses.
A. O to 2 Years
F 3. Complete construction of Poindexter Park expansion including skatepark
by June 30, 2009. (PRCS)
SE 14. Evaluate feasibility of constructing a public park/ playground in the
residential area north of Los Angeles Avenue between Spring Road and
Moorpark Avenue. (PRCS & MRA)
III. Improve traffic circulation and mitigate impacts on the movement of traffic
through the City.
A. Oto2Years
SE** 3. Prepare Trails Master Plan as part of OSCAR Element of the General
Plan. (CD, PRCS & CE/PW)
3
22
V. Reduce the potential for juvenile crime through intervention and prevention
efforts.
B. 2 to 5 Years
NF 1. Develop a Youth Master Plan in collaboration with the various agencies
that serve Moorpark youth, including MUSD and Moorpark Boys and Girls
Club, and interested residents to identify existing needs, services and
programs, including but not limited to the expansion needs of the
Moorpark Boys and Girls Club. (PRCS)
VI. Enhance the delivery of services and expand program efficiencies.
A. O to 2 Years
SE 7. Evaluate options for a location and construct a canine park. (PRCS)
F 9. Construct restroom at Glenwood Park by June 30, 2009. (PRCS)
F 10. Install lighting at additional parks and recreation facilities, including Arroyo
Vista Community Park (AVCP) multi-purpose court east parking lots and
soccer fields and basketball courts at Mountain Meadows, Miller and
Peach Hill parks by June 30, 2009. (PRCS)
SE 13. Prepare a Parks/Facilities Capital Improvement Program for presentation
to City Council by April 30, 2009. (PRCS)
F 14. Construct a ball wall at Mountain Meadows Park by December 31, 2008.
(PRCS)
SE 18. Evaluate use of artificial turf for playing fields at City parks. (PRCS)
B. 2 to 5 Years
SE 1. Consider options for funding construction and maintenance of a
community aquatic facility. (PRCS)
C. 5+ Years
NF 1. Expand Arroyo Vista Community Park gym. (PRCS)
9
23
VII. Reinforce and enhance Moorpark's attractive community character and
safeguard its desirable resources.
A. O to 2 Years
SE 8. Evaluate feasibility of landscaping remaining portion of Monte Vista
Nature Park and adjacent properties with native vegetation by June 30,
2009. (PRCS)
NF 10. Select location and design a water spray attraction at the selected City
Park and construct it by March 31, 2009. (PRCS)
F 12. Prepare a Park Master Plan and present for City Council consideration by
October 31, 2008. (PRCS)
F 15. Construct Veterans' Memorial including an item of public art at the
designated site at Spring Road and Flinn Avenue by December 31, 2008.
(PRCS &ACM)
5
24
ITEM 9r
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation, and Community Services
Director
DATE: January 25, 2009 (February 2, 2009)
SUBJECT: Consider Canine Off-Leash Program
DISCUSSION
For several years, the City Council has requested that the Parks and Recreation
Commission identify an area to be used as a canine park, a place where dog
owners can allow their dogs to be off-leash. To make the project affordable, the
Commission's search for a location has been limited to City-owned property. With
the exception of public parks, the Commission has not been successful in finding
an appropriate location. The Commission's earlier recommendation of a secluded
section of College View Park was not favored by the City Council due to its
proximity to residents and potential for conflict with park users. Prior to the Post
Office's interest in the vacant property at the southwest end of High Street,
adjacent to the railroad tracks, that parcel was considered by the Commission
and staff as feasible. That property is no longer an option.
To further efforts in locating an area where dogs can run off leash, staff is
presenting two possible options for the Commission's consideration:
Off Leash Hours for Country Trail Park
It has come to staff's attention that several cities have begun to open one or
more of their public parks to dog owners and their dogs during limited hours
when there is little use by the general public, such as early mornings. These
cities report very good success. In the current economic climate, staff believes
that this idea has merit for the City of Moorpark.
The option for Moorpark would be to allow dogs, accompanied by adults (aged
18 and older), off-leash at Country Trail Park between the hours of 6:00 a.m. and
8:00 a.m., Monday through Sunday, on a trial basis. See Attachment A for a
25
Honorable Parks and Recreation
February 2, 2009
Page 2
review of the Park. The Park is located in a flood basin and sits lower than the
surrounding area. The Park's characteristics provide a fairly contained area, .
creating a safe environment for dogs to run off leash. There is available on-site
parking, and the park is generally not used by youth sports organizations,
eliminating potential field conflicts. The disadvantages to this option include, the
dogs would not be in an enclosed area and would need to be closely monitored
by their owners; potential for contact with early morning walkers and joggers; and
the need to monitor and enforce the set hours.
•
Additional signage would need to be installed with rules stating when dogs can
be off leash and citing certain sections of the City's Municipal Code, including
provisions requiring those in possession of a dog to pick up any waste. Staff
would also look at the installation of additional mutt mitt dispensers. The City
Council would need to amend its Municipal Code to allow dogs off leash at
Country Trail Park within the stated time.
Canine Park at AVCP
The second option is a canine park at the furthest eastern end of Arroyo Vista
Community Park (AVCP). See Attachment B to review the proposed location.
The turf area in front, just east of and adjacent to the eastern parking lot, is used
by youth soccer organizations; the portion of the turf at the eastern boundary of
the Park is not.
The facility would require a chain link fence and gate, a decomposed granite
walking path from the closest parking lot, mutt mitt dispensers, and rule signs.
Like Country Trail Park, turf and irrigation are already in place. Unlike Country
Trail Park, the hours for the canine park would be approximately 7:00 a.m. to
dusk.
The purpose of a path is to direct individuals away from the soccer fields by
encouraging them to walk their dogs along the Park's southern boundary. This
should help reduce any potential conflict with other park users associated with
the soccer fields.
The disadvantages to this option are the costs involved with the installation of the
fence and path, the potential for conflict when dog owners do not use the path,
and problems with parking during AYSO's and Packer Football's seasons and
various soccer tournaments.
Staff is looking for input from the Commission regarding these two options. The
Commission will have an opportunity to view the two park sites on its future park
tour.
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Honorable Parks and Recreation
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Page 3
STAFF RECOMMENDATION
Discuss and provide comments.
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ITEM
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Parks, Recreation, and Community Services
Director
DATE: January 23, 2009 (Meeting of February 2, 2009)
SUBJECT: Parks and Recreation Commission Spring Park Tour
DISCUSSION
The Parks and Recreation Commission conducts two Park Tours each year: on in the
spring and on in the fall. The Commission tours six to eight of the City parks for the
purpose of discussing and identifying enhancements and improvements it may wish to
consider. The purpose is not to identify maintenance issues.
The Commission is being asked to select a date and time to conduct their Spring Park
Tour. Staff will publish an agenda identifying the parks on the tour and estimated arrival
times for the public.
STAFF RECOMMENDATION
Select a date and time in March to conduct the 2009 Spring Park Tour.
S:ACommunity Services VADMINISTRATIVE\P&R CommissiovAAgenda Reports\2009APark Tour.doc
30
ITEM 1)_
MOORPARK'S PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Mary K. Lindley, Director of Community Services
DATE: January 23, 2009 (Meeting of February 2, 2009)
SUBJECT: Consider Selection of a Parks and Recreation Commissioner
to Serve on the Youth Sports Committee.
BACKGROUND
The City has a Youth Sports Committee comprised of Councilmember Mark Van Darn
and a representative from each of the Moorpark youth sports organizations. The
purpose of the Committee is to receive input and feedback from the youth sports
organizations, coordinate the use of park facilities, and to identify and share information
about long-term goals and current and future needs. The Committee meets once or
twice a year, typically on a week day evening.
The Commission is being asked to select one of its members to serve on the Youth
Sports Committee for a year.
STAFF RECOMMENDATION
Staff recommends that the Parks and Recreation Commission select one of its
members to serve on the Youth Sports Committee.
S:N Community Services'ADMINISTRATIVEP&R Commission\Agenda Reports\2009\2-2-09 Sports Comm_doc
31