HomeMy WebLinkAboutAG RPTS 2009 0504 PR REG City of.JloogiarX
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bo. PARKS,RECREATION AND COMMUNITY SERVICES DEPARTMENT
799 Moorpark Avenue.Moorpark,California 93021 (805)517-6200 fax(805)532-2550
PARKS AND RECREATION COMMISSION MEETING AGENDA
May 4, 2009
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
Commissioners Patrick Ellis, Daniel Groff, Delfina Newton, Thomas Pflaumer, and
Sandra Thompson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. Staff's Oral Report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
6. PUBLIC COMMENTS:
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission's Park Tour
Meetinq of March 22. 2009. Staff Recommendation: Approve as presented.
B. Easter Eqq Hunt Event Report. Staff Recommendation: Receive and file
report.
C. Parks Quarterly Report. Staff Recommendation: Receive and file report.
D. Recreation Programming Quarterly Report. Staff Recommendation: Receive
and file report.
8. DISCUSSION/ACTION ITEMS:
A. Consider Skate Park Rules and Regulations. Staff Recommendation:
Approve the staff proposed rules and regulations for consideration by the
City Council.
Parks and Recreation Commission Agenda
May 4, 2009
Page 2
9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
•
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available
for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business
hours. The agenda packet for all regular Commission meetings is also available on the City's website at
www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;
and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A
limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written
Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning
any agenda item may be directed to the Parks, Recreation and Community Services Department at 517-
6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks, Recreation and
Community Services Department at(805) 517-6227. Upon request, the agenda can be made available in
appropriate alternative formats to persons with a disability. Any request for disability-related modification or
accommodation should be made at least 48 hours prior to the scheduled meeting to assist the City staff in
assuring reasonable arrangements can be made to provide accessibility to the meeting(28 CFR 35.102-35.104:
ADA Title II).
ITEM 7 A
PARKS AND RECREATION COMMISSION
MINUTES OF THE PARKS AND RECREATION COMMISSION
PARK TOUR
Moorpark, California March 22, 2009
1. CALL TO ORDER:
The meeting was called to order at 10:08 a.m.
2. ROLL CALL:
Present: Commissioners Patrick Ellis, Daniel Groff, Delfina Newton, Sandra
Thompson, and Chair Thomas Pflaumer.
Staff present: Mary Lindley, Parks, Recreation & Community Services Director;
Roger Blais, Parks and Landscape Manager; Patty Anderson, Administrative
Assistant; and Stephanie Shaw, Recreation Supervisor attended the meeting for
Items 5.A and S.B.
3. PARK TOUR:
The Commission and staff toured the following parks:
1. Poindexter Park: The Commission and staff discussed the upcoming park
expansion.
2. AVCP: Current activities scheduled at the park were discussed, as well as
both carry-over and proposed park improvements for FY 2009/10.
3. Country Trail Park: The Commission and staff spoke with residents
regarding a proposed dog park and the issues of restrooms and parking.
4. Mountain Meadows Park: The Commission and staff discussed the two
carry-over park improvements.
5. Miller Park: Commission and staff discussed carry-over park
improvements.
6. College View Park: The Commission and staff discussed the placement of
a dog park at this location.
7. Campus Canyon Park: Commission and staff discussed youth sports use
demands for this park.
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P&R Commission Meeting
Park Tour
March 22, 2009
Page 2
4. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Meeting of
February 2, 2009. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the Parks and Recreation Commission Special
Meeting of February 2, 2009. Staff Recommendation: Approve as
presented.
MOTION: Commissioner Groff moved to approve the Consent Calendar as
presented. Commissioner Thompson seconded. The motion was carried
5-0.
5. DISCUSSION ACTION ITEMS:
A. Consider Staff Proposal for 3rd of July Fireworks Extravaganza. Staff
Recommendation: Support staffs proposed outline for the 2009 3rd of July
Fireworks Extravaganza.
Stephanie Shaw gave a brief overview of the proposed agenda for the
July 3`d Fireworks event.
The Commission and staff discussed music options, vendors, and costs.
MOTION: Commissioner Thompson moved to approve staffs proposed outline for
the 2009 3rd of July Fireworks Extravaganza. Commissioner Ellis
seconded. The motion was carried 5-0.
B. Consider Recreation Programs and Events for FY 2009/10. Staff
Recommendation: Provide comments on and concur with staff's FY
2009/10 recreation programs and events proposal, as outlined in the
Agenda Report.
Stephanie Shaw reviewed new proposed programs, events, and changes
to existing programs for FY 2009/10.
The Commission and staff discussed the proposed changes for Camp
Moorpark and the promotion of City programs and classes.
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P&R Commission Meeting
Park Tour
March 22, 2009
Page 3
Commissioner Ellis had three suggested activities that staff may want to
consider: an education camp of some sort, such as a mathematics camp;
a "Rock Band" or "Guitar Hero"tournament; and a City talent show.
The Commission and staff discussed some ideas and suggestions for
increasing attendance at the monthly teen events.
MOTION: Commissioner Ellis moved to receive and file the report, with the addition
of the Commission's suggested activities. Commissioner Groff seconded.
The motion was carried 5-0.
C. Consider Park Improvement Projects for FY 2009/10. Staff
Recommendation: Develop a list of potential park improvement projects
for FY 2009/10 for City Council consideration.
Mary reviewed staffs report, identifying the carry-over items and the new
proposed items.
The Commission discussed their views on a location for a dog park. The
majority agreed that College View Park was their first recommendation
because of the location, having restrooms, and adequate parking. Country
Trail Park would be their second choice, based on the City's ability to
provide expanded parking areas and portable restrooms.
Commissioner Groff stated that he would vote with the majority but he
feels that Country Trail Park would be the better choice because of
location and space, with College View Park as second choice.
Commissioner Thompson stated that since installing lights at a number of
parks is currently on the list for Park Improvement Projects, she would like
to see if it is possible for the City's sports organizations, who will be
utilizing these lights, contribute to the cost of installation.
Commissioner Ellis stated that since AVCP is marked for play lot
equipment replacement, the City might consider installing the sensory
equipment for special needs children there.
MOTION: Commissioner Ellis moved that College View Park be recommended to
Council as the first choice for the location of a dog park, with Country Trail
Park as the Commission's second recommendation, for reasons
previously stated in the meeting. Commissioner Thompson seconded. The
motion was carried 5-0.
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P&R Commission Meeting
Park Tour
March 22, 2009
Page 4
D. Consider FY 2009/10 Objectives. Staff Recommendation: Discuss and
suggest new, revised, or deleted objectives for FY 2009/10 for City
Council consideration.
Mary Lindley reviewed the current list of Objectives, as well as the
proposed Objectives for FY 2009/10.
Commissioner Thompson stated that perhaps the Objectives of
constructing of a spray park and placing public art at AVCP could be
combined in some manner.
MOTION: Commissioner Ellis moved to add to the proposed Objectives for 2009/10
the construction of a universally accessible playground for special needs
children, with possible grant assistance for funding. Commissioner Groff
seconded. The motion was carried 5-0.
6. ADJOURNMENT:
The meeting was adjourned at 2:15 p.m.
APPROVED:
THOMAS PFLAUMER, CHAIRMAN
Respectfully submitted:
Patty Anderson, Administrative Assistant
4
ITEM 7
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Martha Duenas, Recreation Coordinator II j )'1
DATE: April 22, 2009 (Meeting of May 4, 2009)
SUBJECT: Easter Egg Hunt Event Report
BACKGROUND
The City of Moorpark sponsors an annual Easter Egg Hunt the Saturday before Easter.
Since 1995, the Egg Hunt has been held at the Arroyo Vista Community Park.
Traditionally, the event has featured egg hunts for various age groups and other special
activities and attractions.
DISCUSSION
The Easter Egg Hunt was held on Saturday, April 11, 2009, at the Arroyo Vista
Community Park beginning at 10:00 a.m. The event featured the egg hunts, attractions,
carnival games, a food booth, and a visit from the Easter bunny. Overall the event was
well attended and all activities ran smoothly.
Last year the event site was moved to the east end of the park. The egg hunts were
held on the football field and other activities were located in the area between the
football field and the snack bar. Some issues arose with traffic control with the new site
plan. Adjustments to the site plan were made this year to address these issues,
including making the entrance and exit points to the egg hunts narrower, which directed
patrons to enter/exit the correct way. The modifications were successful.
Egg hunts were the main event feature. The hunts themselves ran smoothly and on-
time, and staff received positive comments from the public. Five egg hunts were
scheduled throughout the day. The Egg Hunt Schedules were simplified this year to
make it easier for the public to understand the schedule. Hunts were divided into two
age groups: Little Kids for ages 5 and under, and Big Kids for ages 6 and over. The first
hunt was at 10:45 a.m. for Little Kids children (ages 5 & under). Other hunts included
Big Kids (ages 6 and up) at 11:00 a.m., Little Kids (ages 5 and under) at 11:30 a.m., Big
5
kids (ages 6 and up) at 11:45 a.m. A Family Hunt for all ages was held at 12:15 p.m.
For safety reasons, strollers and pets were not allowed in the egg hunts, and parents
were welcome to participate in the 5 and under and Family hunts only. Surplus coloring
books from prior years were utilized for the Egg Hunt prizes.
In addition to the egg hunts, the event featured several other activities. Attractions
included pony rides, a petting zoo, face painting, balloon animals, spring craft and a set
for photos with the bunny. The pony rides and petting farm were provided and staffed
by Tawni s Ponies, with volunteers assisting. The face painting booth and craft were run
by City staff. The balloon animal booth was run by a volunteer. A City staff person
dressed in costume as the Easter Bunny. The attractions were very popular.
Carnival games were located near the snack bar. Six spring and Easter themed games
were offered. Small, medium, and large prizes were distributed from each game. The
games were run by volunteers from Moorpark High School and the middle schools, with
supervision by City staff. New prizes were purchased this year for the carnival games.
One food booth was included this year. Items sold included shaved ice, kettle corn, and
lemonade. The vendor reported that he did very well.
Admission to the activities again required a wristband. Two wristbands were available
for purchase at the event. A general admission wristband was offered at $5.00, and
included egg hunt admission, one carnival game, and one special attraction. An all-
access wristband was offered at $10.00, and included admission to the egg hunt, plus
an admission to three attractions and all six carnival games. Thirty coupons for
complimentary general admission wristbands were donated to NFL for underprivileged
children. Of these, 23 were submitted at the event. Wristbands were also sold at the
Arroyo Vista Recreation Center prior to the event, using the POS feature in Safari.
The event was fairly well attended this year. Based on wristband sales, just under 400
children participated in the event. Overall attendance is estimated at 1,000. Twenty two
teen volunteers assisted with the event and were assigned to help with the egg hunts,
attractions, and carnival games. One Park and Recreation Commissioner also assisted
at the event, helping to staff the admission booth.
The event was able to cover 100% of its direct costs, but did not realize a net profit
when overhead is included. Expenditures were lower, primarily due to utilizing prizes
from last year. A budget summary is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this report.
6
EASTER EGG HUNT BUDGET SUMMARY
2009 Event 2008 Event 2007 EVENT
Participants 1,000 Participants 1,000 Participants 1,250
GROSS REVENUE $2,728.00 GROSS REVENUE $2,960.00 GROSS REVENUE $3,906.00
DIRECT COSTS $2,053.03 DIRECT COSTS $2,570.73 DIRECT COSTS $1,567.17
Prizes $102.85 Prizes $391.38 Prizes $0.00
Attractions $900.00 Attractions $900.00 Attractions $800.00
Ad'ertising $242.18 Achertising $585.98 Ad'ertising $142.50
Equipment $23.00 Equipment $31.37 Equipment $239.67
Part-time Staff Costs $785.23 Part-time Staff Costs $662.00 Part-time Staff Costs $385.00
INDIRECT COSTS $2,681.33 INDIRECT COSTS $2,750.40 INDIRECT COSTS $3,913.00
Full-Time Staff Costs $2,360.85 Full-Time Staff Costs $2,335.40 Full-Time Staff Costs $3446.00
Overhead Costs $320.48 O'erhead Costs • $ 415.00 Overhead Costs $ 467.00
TOTAL COST $4,734.36 TOTAL COST $5,321.13 TOTAL COST $5,480.17
Gross Profit/(Loss) $67497 Gross Profit/(Loss) $389.27 Gross Profit/(Loss) $2,338.83
Net Profit/(Loss) ($2,006 36) Net Profit/(Loss) ($2,361.13) Net Profit/(Loss) ($1,574.17)
Net Profit/(Loss)IParticipant ($2.01) Net Profit/(Loss)/Participant ($2.36) Net Profitl(LossPParticipant ($1.26)
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ITEM 7
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation & Community Services Director
Prepared By: Roger O. Blais, Parks and Landscape Manager
DATE: April 15, 2009 (Meeting of May 4, 2009)
SUBJECT: Parks Quarterly Report
January, February, and March 2009
PARKS
College View Park State Property Lease Update: Staff has completed all
requirements requested by the State of California to renew the 1994 property
lease at College View Park. All requirements have been received by the State
including payment. The State is recording the documents and will provide a new
lease Agreement for signature. Staff is still waiting for the State to respond with
lease documents.
Poindexter Park Expansion (Objective ll.A.5): The City Council awarded the
construction contract to California Skate Parks. Staff will conduct the
administrative pre construction meeting on April 21. Notice to proceed is
anticipated for April 27. The project is 180 calendar days with an estimated
completion date of October 27.
Veteran's Memorial Public Art Project: (Objective VII.A.17): The project
contractor, Malibu Pacific Tennis Courts, Inc., is scheduled for completion of the
140 calendar day construction period on April 22. Upon completion of the
construction phase, Malibu will provide the required 90 day post installation
maintenance period for this project. Staff has met with members of the American
Legion to begin planning for the dedication ceremony for May 16.
Glenwood Park Restroom (Objective VI.A.9): Staff will present an agenda
report to the Council on May 5 with a recommendation to proceed with the
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construction of a traditional restroom over the prefab option.
Mammoth Highlands Park (Pardee Development): This project is begin
constructed by the developer, Pardee Homes, and is on schedule for a projected
completion date of July 2009. The mammoth figure is scheduled for delivery on
April 14, and the remaining landscape amenities, lighting, playground equipment,
and restroom finish, are scheduled for completion in May.
Campus Canyon Park: The north park perimeter fence is being scheduled for
repainting.
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ITEM 7 j9
CITY OF MOORPARK
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation, and Community Services Directo"r''/
Prepared By: Stephanie Shaw, Recreation Supervisor
DATE: April 15 2009 (Meeting of May 4, 2009)
SUBJECT: Winter Report on Recreation Programming
Winter Quarter: December 2008 through February 2009
This memo serves as a review and analysis of winter 2008-2009 Recreation Division
programs. It should be noted that beginning with this report, season dates have been adjusted
to more accurately reflect the public's perception of the seasons and better capture seasonal
programming. Formerly, winter included January, February, and March. Winter now includes
December, January, and February.
WINTER EVENTS
Visits from Santa
This information was also included in the Fall 2008 report. Visits were scheduled on
December 13, 14, 19, 20, 21, and 24. Registrations for the first weekend were relatively low,
but the second weekend and Christmas Eve filled to capacity with some waiting lists. Visits for
most nights cost $40-45 and $75 for Christmas Eve; this is an increase from last year fees
which were $30-40 per visit. Each visit lasted approximately 10 minutes and included activities
such as stories, songs, and photos with Santa. Santa also delivered parent's gifts upon
request. A total of 43 time slots were purchased. Some participant purchased multiple slots
due to large parties, and a total of 39 different homes were visited. The program served a total
of 150 children and 166 adults.
Visits from Santa 2008-2009 2007 2006
Participation 316 477 Not Offered
Revenue $1,935 $1,983
Direct Costs $1,313 $1,365
Indirect Costs
F/T Staff $193 $405
Overhead Costs $265 $167
10
Total Costs $1,771 $1,937
Gross Profit / (Loss) $622 $618
Net Profit/ (Loss) $164 $46
Net Profit / (Loss) Per Participant $0.52 $0.10
Easter Egg Hunt
This year's event falls in April, and will be included in the Spring 2009 quarterly report.
WINTER CLASSES
Participation in recreation classes fell significantly in Winter 2009. While most classes
maintained average enrollment, two programs account for 73% of the decline in registration.
In 2008, Mina Izadsepas' fitness classes (Yoga, Pilates, and Cardio) had a combined
enrollment of 123, and Lego Engineering had an enrollment of 58 students. Staff was not able
to secure a new fitness instructor for the winter 2009 season, and while Lego Engineering was
offered, the minimum enrollment for the program was not met. Staff has secured a Zumba
fitness instructor for the spring season, and will continue to search for a qualified instructor for
other fitness classes. New programs offered this winter included "If You Give A Child A
Paintbrush," "Color, Color, Everywhere," and tiny tot sports classes for children under three.
While overall revenue decreased in accordance with the decrease in enrollment, net profit per
participant remained consistent with 2008.
Winter Classes 2009 2008 2007
Participation 339 587 844
Revenue $39,122 $49,055 $44,080
Direct Costs $26,023 $32,456 $29,311
Indirect Costs
FIT Staff $4,017 $5,077 $5,077
Overhead Costs $4,655 $3,832 $4,841
Total Costs $34,695 $41,365 $39,229
Gross Profit / (Loss) $13,099 $16,599 $14,769
Net Profit/ (Loss) $4,427 $7,690 $4,851
Net Profit / (Loss) Per Participant $13.06 _ $13.10 $5.75
CAMP MOORPARK
Winter Camp
This information was also included in the Fall 2008 report. Winter camp was held December
22, 2008 through January 2, 2009, with no camp on December 25th and January 1St. Field
trips included Paint a Dream in Simi Valley and the California Science Center in Los Angeles.
Registration decreased significantly this winter. This may be due in part to the Christmas and
New Year's holidays falling on Thursdays, and well as the current economic situation. In
response to the lower enrollments, part-time staffing levels were reduced and a smaller bus
was secured for one of the trips to save on expenses. Camp on December 26 was also
canceled due to lack of sufficient enrollment. Although enrollments were low, the participants
11
enjoyed the program and all activities ran smoothly. Additionally, ten new campers attended
the program.
Winter Camp 2008-2009 2007 2006
Participation (unduplicated count) 31 54 83
Revenue $3,407 $5,786 $9,811
Direct Costs $3,080 $5,010 $5,875
Indirect Costs
F/T Staff $2,208 $2,122 $3,631
Overhead Costs $544 $594 $594
Total Costs $5,832_ $7,726 $10,100
Gross Profit / (Loss) $327 $775 $3,936
Net Profit/ (Loss) ($2,425) ($1,940) ($289)
Net Profit / (Loss) Per Participant ($78.24) ($35.94) ($3.48)
ADULT SPORTS LEAGUES
It should be noted that it is unknown how overhead or full time staff costs were calculated in
prior years, therefore comparisons may not be accurate. Staff are now maintaining records of
all calculations for better reporting in the future.
7 on 7 Soccer League
Due to scheduling issues, the season traditionally considered fall for the soccer league ran
well into the winter months. As the league had not concluded by the time the Fall Quarterly
report was due, information is being included in the Winter Quarterly (the second summer
session was included in the fall quarterly). This season's league included 18 teams. While the
league recognized a gross profit, overhead costs were not covered. Cost saving measures
and fee increases will be considered for future season to improve the financial recovery of this
program.
7 on 7 Soccer League 2009 2008 2007
Participation 207 Not offered Not offered_
Revenue $4,860
Direct Costs $3,572
Indirect Costs
F/T Staff $2,030
Overhead Costs $81
Total Costs $5,683
Gross Profit / (Loss) $1,288
Net Profit/ (Loss) ($823)
Net Profit / (Loss) Per Participant ($3.96)
12
Adult Basketball
With the adjustment of the seasons, and a slightly late fall league, a winter session of the
Adult Basketball League was not offered. The spring session began in March and will be
included in the Spring Quarterly Report.
Basketball 2009 2008 2007
Participation Not offered 140 150
Revenue $4,200 $4,500
Direct Costs $2,467 $1,820
Indirect Costs
F/T Staff $475 $650
Overhead Costs $713 $713
Total Costs $3,655 $3,183
Gross Profit / (Loss) $1,733 $2,680
Net Profit/ (Loss) $545 $1,317
Net Profit / (Loss) Per Participant $3.89 $8.78
YOUTH BASKETBALL LEAGUE
The Youth Basketball League continues to be successful, and enrollments increased
significantly from 2008. Player evaluations, which were introduced in the summer of 2008, ran
smoothly and complaints about the league have decreased significantly. Enough coaches
were secured to cover all the teams again this season. Part-time staff served as scorekeepers
and referees for the league. League participants received a team shirt, photos, and trophy.At
the conclusion of the season, teams had a pizza party at West Coast Pizza. The league did
not realize a net profit this season, primarily due to the purchase of backboard pads and a ball
cage totaling nearly $1,000, which were charged to the Youth Basketball account.
Youth Basketball League 2009 2008 2007
Participation 95 68 91
Revenue $5,478 $4,012 $5,369
Direct Costs $4,288 $2,345 $2,120
Indirect Costs
F/T Staff $1,692 $1,058 $925
Overhead Costs $732 $493 $504
Total Costs $6,712 $3,896 $3,549 _
Gross Profit / (Loss) $1,190 $1,667 $3,249
Net Profit/ (Loss) ($1,234) $116 $1,820 -
Net Profit / (Loss) Per Participant ($12.99) $1.71 $20.00
13
TEEN PROGRAMS
Friday Night Fever
The City of Moorpark hosted 3 Friday Night Fever Dances during the Winter Quarter. The
event has experienced a significant drop in attendance over the course of the past year two
years. In an effort to improve the program and attendance, staff is currently conducting an
assessment of surrounding cities and agencies, to analyze trends in recreation regarding
teenagers. Staff will continue to look into new promotional ideas, such as offering music
videos during dances, and promoting the dances at Mesa Verde Middle School with local
radio station Q104.7.
Friday Night Fever 2009 2008* 2007*
Participation 157 861 825
Average Participation Per Dance 52 144 413
Revenue $785 $4,605 $4,849
Direct Costs $2,822 $4,702 $1884
Indirect Costs
F/T Staff $482 $385 $650.00
Overhead Costs $141 $153 $51
Total Costs $3,445 ; $5;240 $2,534
Gross Profit / (Loss) ($2,037) ($97) $2,965
Net Profit/ (Loss) ($2,660) ($635) $2,315
Net Profit / (Loss) Per Participant ($16.94) ($.73) $2.80
* 6 dances were held in 2008, 2 dances in 2007.
Friday Night Frenzy (Formally "Teen Night")
Friday Night Frenzy hosted 3 events during the Winter Quarter on the first Friday of each
month. Only the December event had an attendance, with 2 teens at the event. Promotion
for the event has been intensified in the last year, with no positive numbers in return. City
staff is currently looking into new programs and themes to change the Frenzy event in an
effort to make it successful.
Movie Night/Friday Night Frenzy 2009 2008 2007
Participation 2 21 *
*
Revenue $10 $105
Direct Costs $149 $38 *
Indirect Costs *
F/T Staff $241 $85 *
Overhead Costs $112 $23 *
Total Costs $252 $146
Gross Profit / (Loss) ($139) $67 *
Net Profit/ (Loss) ($242) ($41) *
Net Profit / (Loss) Per Participant ($121) ($1.95) *
*Indicates that this program had not yet been instituted
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Teen Hot Spot
Teen Hot Spot is open on Tuesdays and Thursdays from 3:30 to 5:30 p.m. at the Moorpark
Community Center. The program was launched in the fall of 2008 to accommodate teens over
utilizing the library after school. Activities are free of charge and include use of lap top
computers and the internet, video games, ping-pong, and board games. The program was
offered during 22 different days during this winter quarter. Attendance has grown since its
inception. Teen Hot Spot programs totaled a participation of 410 teens over the course of the
season. Additional features scheduled for spring include flag football, soccer, and chess.
Hot Spot 2009 2008 2007
Participation 410 * *
Average Participation Per Day 19 * *
Revenue $0 * *
Direct Costs $1,011 * *
Indirect Costs
FIT Staff $844 * *
Overhead Costs $416 * *
Total Costs $2,271 * *
Gross Profit / (Loss) 1$1,011) * *
Net Profit I (Loss) ($2,271.) * *
Net Profit / (Loss) Per Participant ($5.53) * *
*Indicates that this program had not yet been instituted
Band Jams
A successful Band Jam event was held in December at the Arroyo Vista Recreation Center.
The event featured live music by 4 local bands. Applications to play at the event were
submitted by 15 bands, the highest number the City has received in the last 3 years. In 2008
the event scheduled during the Winter quarter was cancelled, and in 2007 there was no event
scheduled during this period.
Band Jams 2009 2008 2007
Participation 160 *
Revenue $0 * *
Direct Costs $100 * *
Indirect Costs
F/T Staff $160 * *
Overhead Costs $77 * *
Total Costs $337 * *
Gross Profit / (Loss) ($100) * , *
Net Profit/ (Loss) ($337) * *
Net Profit / (Loss) Per Participant ($2.10) * *
15
PARKS AND FACILITY USE
The Division continues to handle administration and processing of rentals for Arroyo Vista
Recreation Center and all other City parks. Revenue from rentals decreased this year. It
should be noted that figures from last year include March, which is typically when rentals
increase for the year (this year's season includes December, January, and February.) It is
unknown how attendance figures were calculated in prior years. Figures for 2009 include only
use from permitted rentals. The figures for 2009 do not include use by youth sports
organizations under their Agreements, which is estimated at 10,000+for the winter season. It
also does not include use by City programs.
Parks and Facilities 2009 2008 2007
Participation 11,980 37, 750 36,833
Revenue $25,364 $46,146 $34,350
Direct Costs $2,060 $1453 $732
Indirect Costs
FIT Staff $2,573 $2682 $2,520
Overhead Costs $4,901 $1051 $1,041
Total Costs $9,534 $5,186 $4,293
Gross Profit / (Loss) $23,304 $ 45,722 $33,618
Net Profit/ (Loss) $15,830 $40,960 $30,057
Net Profit / (Loss) Per Participant $1.32 $1.08 $0.81
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TEEM B. )
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION AGENDA
TO: The Parks and Recreation Commission
FROM: Mary Lindley, Parks, Recreation & Community Services Director
DATE: April 29, 2009 (Meeting of May 4, 2009)
SUBJECT: Consider Skate Park Rules and Regulations
Background
The City is currently constructing an in-ground skate park as a portion of the Poindexter
Park expansion. The anticipated completion date is November 2009. Prior to the
opening of the facility, rules and regulations for the use of the skate park need to be
established. The Commission is being asked to review staffs proposed rules and
regulations and offer comments and recommendations.
Discussion
The Parks and Recreation Commission is being presented with proposed policies and
rules for the use of the Moorpark Skate Park. The two major policy issues are: 1)
supervision, and 2) whether or not to allow bikes in the facility.
Supervision
While most everyone agrees that skateboarding is a potentially hazardous activity,
when an injury occurs, individuals involved may look to place the blame on the facility
owner, in this case the City. The California Joint Powers Insurance Authority (CJPIA)
through which the City is insured, recommends that its member agencies not supervise
their skate parks. Doing so has the potential of increasing exposure to liability. The
presence of a staff person often gives users and/or parents an expectation that skaters
are less likely to be injured and incidents are less likely to occur. When an incident or
injury occurs, agencies are blamed and claimants seek compensation.
In an effort to lower risk of liability and provide some immunity, the State Legislature
adopted legislation. In 1997, SB 1296 was passed, classifying skateboarding at public
skate parks as a hazardous recreational activity under the California Health and Safety
Codes (Section 115800). The legislation, as later amended in 2006, provides limited
immunities from liability to government entities, provided specified conditions are met,
including: person skateboarding is 12 years of age or older; the activity was a stunt,
trick, or luge; for unsupervised facilities, the public agency must adopt an ordinance
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Honorable Parks and Recreation Commission
May 4, 2009
Page 2
requiring the use of helmets, elbow and knee pads, and such requirements are posted;
and for supervised facilities, the public entity must ensure that the aforementioned
safety gear is worn. In 1998, the City adopted an Ordinance (MMC Chapter 8.34)
requiring users of the City's skate park to wear a helmet, elbow pads and knee pads as
required under the Health and Safety Code. Violations of MMC Chapter 8.34 are
infractions.
Most skate parks in California are unsupervised due to the liability issue, as well as the
cost of providing staff. Agencies depend on law enforcement to patrol skate parks to
enforce rules, as well as self-policing from fellow skate park users. Agencies are
encouraged to build their facilities in a highly visible area, giving law enforcement easy
view of the facility from the street. The most common threat used by skate park owners
to gain compliance with the rules is temporarily closure of the skate park. There are
some agencies that do provide supervision and some of those agencies also charge
skate park users an admission fee. It's important to note that charging a fee for skate
park use can also increase liability exposure. Under Government Code Section 831.7,
the immunity provided for certain hazardous recreational activities does not apply if a
fee is charged.
Bikes
The CJPIA recommends that its member agencies not allow bikes, including BMX
bikes, in their skate park facilities for liability reasons. It is their opinion that the potential
for injury for anyone using the facility increases when bikes are included. If an agency
elects to allow bikes, the CJPIA recommends that separate hours be designated for
bikes and skaters to eliminate the increased risk. Bikes within a skate park are also not
identified as a hazardous recreational activity under the Government Code. A large
majority of the California skate parks ban bikes and scooters, allowing only skateboards
and skates for liability reasons and to reduce the added wear and tear bikes create to
the facility.
The City's MMC limits the use of its skate park to those riding skateboards and in-line
skates only. Staff recommends no change to this policy.
In addition to the issues of supervision and bikes, staff proposes setting the hours of
operation for the skate park as follows: when school is in session, 10 a.m. to dusk; all
other times, 8 a.m. to dusk. The attachment to this Agenda Report provides a full listing
of all the proposed skate park rules.
STAFF RECOMMENDATION
Approve the staff proposed rules and regulations for consideration by the City Council.
Attachment A— Proposed Skate Park Rules
S:\Community ServicestADMINISTRATIVE\PaR Commission\Agenda RepoRS\2009\5d-09 Skate Park Rules.doc
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ATTACHMENT A
Proposed Skate Park Rules
• Skate park is open 10:00 a.m. to dusk when school is in session: 8:00 a.m. to dusk all other days,
unless otherwise posted.
• City reserves the right to close the skate park to public use during City sponsored programs.
• Use of this facility is a voluntary, potentially hazardous recreational activity. This skate park is not
supervised. Users and spectators voluntarily assume all risks and dangers associated with and
incidental to this facility. The City of Moorpark will not be held liable for injuries incurred by users or
spectators of this facility.
• Moorpark Municipal Code (MMC) Section 8.34, requires all users of the City's skate park to wear a
helmet, elbow pads, and knee pads at all times while using the facility. Only skate boards and in-line
or roller skates are allowed in the skate park (no bicycles, scooters, or motorized vehicles.) Violations
are subject to a fine in accordance with MMC Section 1.10.
• Glass containers, food, and beverages are prohibited in the skate park.
• Animals are prohibited in the skate park.
• Alcohol, drugs. profanity, littering, smoking, weapons, inappropriate behavior and recklessness
prohibited.
• Additional elements including ramps, jumps, or other obstacles may not be brought into the skate
park
• Graffiti or other defacing of City property is prohibited. Such activity may result in the temporary
closure of the facility and a fine.
• No formai or organized contests or activities of any kind shall be held without the prior written
approval of the City.
• Playing of amplified music is prohibited.
• Skate park is closed during rainy conditions, when surface is wet, or if hazardous conditions exist.
• Do not use the facility if hazardous conditions exist. Call 517-6200 to report any damage or
hazardous conditions.
• Skating is permitted within the skate park and on concert walkways around the area only. Skating on
any other park area is prohibited.
• Skate responsibly and within your own ability.
• All other City Ordinances, Rules, and Regulations apply and will be enforced.
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