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799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of
November 21, 2009
10:00 a.m., Community Center
Park Tour
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Saturday, November
21, 2009, commencing at 10:00 a.m. Said meeting will convene at the Community
Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting
shall be for the purpose of the following:
1. CALL TO ORDER:
2. ROLL CALL:
Commissioners Patrick Ellis, Daniel Groff, Delfina Newton, Sandra Thompson,
and Chair Thomas Pflaumer.
3. Introduction of new Parks and Recreation Director Tom Kruse.
4. PARK TOUR:
The Commission and Staff will tour the parks in the following order. The times
identified are estimates only and the Commission will attempt to meet this
schedule.
1. Poindexter Park 10:30 a.m.
2. Glenwood 10:45 a.m.
3. AVCP 11:00 a.m.
4. Peach Hill Park 11:30 a.m.
5. College View Park 11:45 a.m.
6. Mammoth Highlands Park 12:00 p.m.
P&R Commission Meeting
November 21, 2009, Park Tour
Page 2
Following the Park Tour, the Commission will continue their meeting in the Conference
Room of the Community Center to discuss the following items:
5. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Meeting of
May 4, 2009. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the Joint Meeting of the City Council and the
Parks and Recreation Commission of April 29, 2009. Staff
Recommendation: Approve as presented.
C. Parks Quarterly Report. Staff Recommendation: Receive and file report.
D. Summer 2009 Recreation Programming Quarterly Report. Staff
Recommendation: Receive and file report.
E. Spring Camp Program Summary. Staff Recommendation: Receive and file
report.
F. Kids Day in the Park Event. Staff Recommendation: Receive and file
report.
6. DISCUSSION ACTION ITEMS:
A. 3rd of July Fireworks Extravaganza Report. Staff Recommendation:
Provide event comments.
7. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular
business hours. The agenda packet for all regular Commission meetings is also available on the City's
website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-
6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation
Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative
formats to persons with a disability.Any request for disability-related modification or accommodation should
be made at least 48 hours prior to the scheduled meeting to assist the City staff in assuring reasonable
arrangements can be made to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
"Notice and Call of a Special Meeting" for the Moorpark Parks and Recreation
Commission, scheduled for November 21, 2009, to commence at 10:00 a.m., located at
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA, 93021
Executed this 16`" day of November 2009 at Moorpark, California.
Patty/ Anderson
erson �"� /
Administrative Assistant
Parks, Recreation & Community Services Dept.
ITEM 5 /}
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California May 4, 2009
1. CALL TO ORDER:
Vice Chair Thompson called the meeting to order at 6:30 p.m.
2. PLEDGE OF ALLEGIANCE:
Commissioner Newton led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Patrick Ellis, Daniel Groff, Delfina Newton, and Sandra
Thompson. Chair Thomas Pflaumer was absent.
Staff Present: Parks, Recreation and Community Services Director Mary Lindley,
and Administrative Assistant Patty Anderson.
4. PROCLAMATIONS, COMMENDATIONS, AND SPECIAL PRESENTATIONS:
A. • Staffs Oral Report.
Mary Lindley gave an oral report.
5. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
6. PUBLIC COMMENTS:
None.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission's Park
Tour Meeting of March 22, 2009. Staff Recommendation: Approve as
presented.
B. Easter Eqq Hunt Event Report. Staff Recommendation: Receive and file
report.
C. Parks Quarterly Report. Staff Recommendation: Receive and file report.
1
P&R Commission Meeting
May 4, 2009
Page 2
D. Recreation Programming Report. Staff Recommendation: Receive and file
report.
Commissioner Ellis requested item 7.A be pulled for two comments.
Commissioner Ellis reminded staff that discussion at the March 22
meeting included developing a way to solicit local City vendors for the July
3rd 2010 event prior to soliciting vendors outside the City.
Mary Lindley stated that she is not sure what the current procedure is for
soliciting both Moorpark and out-of-city businesses. She will get that
information, as well as a sample vendor packet, and present it to the
Commission as a box item.
Commissioner Ellis also stated that at the March 22 meeting, regarding
discussion on item 5.B, a City Talent Show, he would like to emphasize
that the City use a theme such as "Moorpark's Got Talent" and that it be
publicized that this event is open to the public for participation.
MOTION: Commissioner Groff moved to approve the Consent Calendar as
presented. Commissioner Ellis seconded. The motion was carried 4-0.
Chair Pflaumer was absent.
8. DISCUSSION/ACTION ITEMS:
A. Consider Skate Park Rules and Regulations. Staff Recommendation:
Approve the staff proposed rules and regulations for consideration by the
City Council.
Mary Lindley gave an overview of her staff report and the proposed rules
and regulations.
There was one speaker: Connor O'Brien spoke in favor of allowing BMX
biking at the Skate Park.
The Commission and staff discussed with Mr. O'Brien the pros and cons
of this issue, as well as what rules are in place at other cities. A
consensus was reached to wait till the Skate Park is built and in use, and if
the facility is operating smoothly, the Commission may reconsider the
matter.
Commissioner Ellis stated that he would like the rule regarding where
skating is prohibited at the park to be more specific as to where skating is
allowed and where it is prohibited, and for staff to add a rule that allows
2
P&R Commission Meeting
May 4, 2009
Page 3
the City the right to close the Skate Park, if need be, at its discretion.
MOTION: Commissioner Ellis moved to recommend staffs proposed rules and
regulations for City Council consideration, with the following three
amendments: be more specific regarding where skating is prohibited at
the park; add a rule that allows the City the right to close the Skate Park, if
need be, at its discretion; and to revisit the issue of allowing bikes, once
the Skate Park is completed and has a history of operating smoothly.
Commissioner Newton seconded. The motion was carried 4-0. Chair
Pflaumer was absent.
9. ANNOUNCEMENTS/FUTURE AGENDA ITEMS:
Commissioner Thompson announced the Kids Day in the Park Event scheduled
at Arroyo Vista Community Park on Saturday, May 9 from 11:00 a.m. to 3:00
p.m.
Commissioner Groff announced the Veterans Memorial Dedication Ceremony
scheduled on Saturday, May 16, beginning at 9:30 a.m.
Commissioner Thompson reminded the public to review the Summer Recreation
Brochure recently mailed to residents.
10. ADJOURNMENT:
The meeting was adjourned at 7:15 p.m.
APPROVED:
THOMAS PFLAUMER, CHAIR
Respectfully submitted:
Patty Anderson, Administrative Assistant
3
ITEM £i3
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND PARKS & RECREATION COMMISSION
Moorpark, California April 29, 2009
A Special Joint Meeting of the Moorpark City Council and Parks & Recreation
Commission was held on April 29, 2009, at 6:30 p.m. at the Moorpark Community
Center located at 799 Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the joint meeting to order at 6:50 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Steven Kueny, City Manager, led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Van Dam,
and Mayor Parvin.
Parks/Recreation Commission: Commissioners Ellis, Groff, Newton, and Vice
Chair Thompson.
Absent: Chair Pflaumer.
Staff Present: Steven Kueny, City Manager; Mary Lindley,
Park, Recreation and Community Services
Director; Deborah Traffenstedt, Administrative
Services Director/City Clerk; and Maureen
Benson, Assistant City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement. Priorities, Goals and
Objectives for Fiscal Year 2008/2009 and Direction for Fiscal Year
2009/2010. Staff Recommendation: Direct staff as deemed appropriate.
Mayor Parvin opened the item for discussion.
4
Minutes of the City Council and
Parks & Recreation Commission
Moorpark, California Page 2 April 29, 2009
There were no speakers.
The Commission discussed: 1) A recommended location for a dog park at
Campus View Park; 2) Adding an objective to install universally accessible
play equipment for the disabled; 3) Consideration for an outdoor fitness
system with several stations, possibly at Tierra Rejada Park; 4) Uniting the
trail system; 5) Establishing a community garden; and 6) Consideration for
a water splash feature as public art for Arroyo Vista Community Park.
The Council and staff discussed: 1) The need for a double entrance to the
dog park; 2) Finding a location for a pocket park in the Walnut Acres area;
3) Looking for opportunities to purchase land for future parks; 4) The Park
Master Plan coming to Council on May 6; 5) Possible presentation of a
Parks/Facilities Capital Improvement Program in August 2009; and 6)
Direction for the Parks & Recreation Commission to look at the possibility
of a Frisbee golf course, establishing rules for the upcoming skate park,
continuing work towards installing a ball-wall at an existing park, and
developing a walking tour of Moorpark to promote the historical and
cultural heritage of the city.
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and Vice Chair Thompson
adjourned the Parks and Recreation Commission meeting at 7:13 p.m.
Janice S. Parvin, Mayor
Thomas Pflaumer, Chair
ATTEST:
Maureen Benson, Assistant City Clerk
5
ITEM `1 G
AGENDA REPORT
PARKS AND RECREATION COMMISSION
CITY OF MOORPARK
TO: The Parks and Recreation Commission
FROM: Allen Walter, Parks/Landscape Superintendent
DATE: October 15, 2009 (Meeting of November 21, 2009)
SUBJECT: Parks Quarterly Report
July, August, and September 2009
Arroyo Vista Community Park, Guiberson Fire Related Activity: The
Guiberson Fire began on September 22. The Arroyo Vista Recreation Center and
Park were designated as the Incident Command Center. Ventura began
operations at AVRC on September 22 and continued until September 28.The
facility and park served as a base camp for approximately 3,000-fire
management and fire fighting operations personal. The facility and park areas
sustained approximately $6,764 in damage during the 6-days, 24-hour
occupation of the site. Staff worked to assist fire personnel in whatever way
necessary and worked the EOC providing City coverage as needed.
Veterans Memorial - Fountain Problem: The design and construction of the
fountain did not allow for a water filtering system, which has caused the hard
water and chemical treatment to destroy the fountain pump. Staff located funding
to install a filtering system and the water feature was repaired and operational on
October 23.
Mammoth Highlands Park: Pardee received and installed the tennis and
basketball court lighting timers on September 23. The City has approved free
court lighting for two weeks, which began on September 24 and continued until
October 1. After October 1, the lighting timers will be set at fifty-cents for fifteen
minutes. Dial Security began securing tennis courts and restrooms on September
23.
6
College View Park State Property Lease Update: The State of California has
renewed the 1994 property lease at College View Park. The Lease Agreement is
from June 2005 to June 30, 2015. The new lease agreement is on file with the
City Clerks office.
Campus Canyon Park: All Valley Painting was awarded the contract to repaint
the north perimeter fence. Allen is in the process of obtaining the correct
insurance endorsement needed before All Valley beings work.
Graffiti Abatement: Park staff spent 253 hours removing graffiti during this
quarter
7
ITEM S: 40
CITY OF MOORPARK
AGENDA REPORT
PARKS AND RECREATION COMMISSION
TO: The Parks and Recreation Commission
FROM: Stephanie Shaw, Recreation Supervisor
DATE: October 16, 2009 (Meeting of November 21, 2009)
SUBJECT: Summer 2009 Report on Recreation Programming
Summer Quarterly:June, July, and August 2009
This memo serves as a review and analysis of Summer 2009 Recreation Division programs,
and park and facility rentals.
RECREATION DIVISION SECTION
Beginning with this quarter, figures for programs offered through the Arroyo Vista Recreation
Center were calculated using a comprehensive cost allocation system. This system was
implemented to account for division overhead costs, more accurate facility overhead costs,
and all full-time staff costs associated with the programs. Previously, division overhead costs
were not included at all, and only partial facility overhead was accounted for. Also not
accounted for previously were costs associated with the Recreation Assistant position and
Recreation Coordinators not assigned directly to the program. It should be noted that unlike
all other recreation programs, significant changes in full-time staff costs will not be reflected
for the Fireworks Extravaganza, as all full-time staff contributing to that event have been
accounted for in previous years.
3R0 OF JULY FIREWORKS EXTRAVAGANZA
The 3ftl of July Fireworks Extravaganza continues to be Moorpark's signature event. Nearly
12,000 people celebrated Independence Day on Friday, July 3 at Arroyo Vista Community
Park. The admission fee remained at $3.00 per person this year. Children under 5, VIP's,
and event staff were admitted free of charge. The scope of the event was reduced this year in
light of budget constraints and because the City's 25th Anniversary celebration was concluded
in December 2008. The event began at 4:00 p.m. and featured live entertainment by The
Daddy-O's and The Hodads, food booths,games and attractions, and the presentation of the
American flag. Overall, the event ran smoothly with no major incidents reported.The fireworks
display was provided by Zambelli Fireworks again this year.The display was excellent and did
not experience any problems with the finale as it has in the past. Parking and traffic egress
plans which were instituted three years ago continue to be successful. Revenue for
Page 1
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admissions and vendor fees increased due to the increase in fees and participation, and
revenue from sponsorships rose slightly this year.
Fireworks Extravaganza 2009 2008 2007
Participation 12,500 11,500 10,000
Revenue :$44131 $a8;338 $25,323
Direct Costs $34,789 $44,901 $34,360
Indirect Costs $21,678 $1.8,692 $18,567
FIT Staff $19,853 $18,159 $18,100
Overhead Costs $1,825 $533 $467
Total'Cos.ts_ $56,467 $63,593 $52,927
Gross Profit/ (Loss) $10,879 ($5,107) ($6,774)
Net Profit/140.4S) ($12-46,61. ($25,225) j$26,604L
Net Profit/ (Loss) Per Participant ($0.99) ($2.20) ($2.66)
CAMP MOORPARK
Summer Camp was held June 15 to August 28, 2009. Initially, the program was scheduled to
conclude on August 25, but due to the Moorpark Unified District starting school later than
originally scheduled, camp was extended to August 28. Adventure Camp retained its original
conclusion date of August 21.
This year, Camp Moorpark was restructured into three programs to provide more age-
appropriate activities. Mini camp for ages 4 years 9 months to 7 years was designed for
younger elementary children and included non-competitive sports, active and passive games,
arts and crafts, movies, events, parties, special guests, and walking trips. Camp Moorpark for
ages 6 to 11 included two weekly field trips in addition to the variety of activities offered in Mini
Camp. Adventure Camp for ages 10 to 14 featured daily trips including theme parks, the
beach, movies, local hang-outs, and malls.
Overall attendance for the Camp Moorpark program increased this year. A total of 83 teens
enrolled in Adventure Camp and 230 children enrolled in the Camp Moorpark and Mini-Camp
programs. Average daily attendance was 61 for Camp Moorpark and 20 for Mini-Camp.
Average daily attendance for Adventure Camp was 30. The average daily attendance for the
program as a whole was 111.
A survey was taken at the end of the summer to assess parent and camper satisfaction with
the program. Most customers enjoyed camp staffs competence, facilities, camp fees, the
overall experience, activities offered and camp hours. Some areas that need improvement
were games and activities during extended care and parent day program time. Overall the
program ran smoothly and a net profit of $3,473 was realized for all 3 camp programs. In
addition to the overall summary, an individual analysis of each camp program follows. Direct
costs are reflected in the program for which the expenditure was made, and part-time staff
costs are accounted for based on the program the staff were assigned to. Overhead and full-
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time staff costs were allocated based on average daily attendance. With information on each
camp program's net revenue, fees will be adjusted next summer to ensure each camp is
priced accurately.
Camp Moorpark—Total
Program 2009 2008 2007
Participation 313 281 305
Revenue' ` $';80,446 $144,76.1.; $167,061
Direct Costs $126,544 $110,263 $95,486
Indirect Costs $50;728 $6,591 $13,125
F/T Staff $37,366 _
Overhead Costs $13,362
Total costs ::: .
-_ _ $1!7.,272' $1�16,854, $108,611_
Gross Profit / (Loss) $54,201 $34,498 $71,575
Net Profit I-(Loss) w 3. . $27,901'::. _$5�o
Net Profit/ (Loss) Per Participant $11.09 $99.31 $191.63
Camp Moorpark: Ages 6-11
Camp Moorpark 2009 2008 2007
Participation 210 See above See above
Revenue..._-: .. . : $98,360
Direct Costs $70,993
Indirect Costs $27,650
F/T Staff $20,551
Overhead Costs $7,099
Total_costs .. _ ____..,._ ...
Gross Profit/ (Loss) $27,367
Net Profit I (Lossj- ._ _.:i t
Net Profit/(Loss) Per Participant ($1.35)
Mini Camp Moorpark: Ages 4yr 9mos-7
Mini Camp Moorpark 2009 2008 2007
Participation 20 Not offered Not offered
Direct Costs $11,749
x1 x 1 q. "
Ind rec,�:Gosts a� ��
F/T Staff $6,726
Page 3
1
10
Overhead Costs $4,007
Total'Costa.
Gross Profit/ (LossL $15,011
Net Profit 1<`(Los ` r ` � ;, ate,
Net Profit/ (Loss) Per Participant $214
Adventure Camp: Ages 10-14
Adventure Camp 2009 2008 2007
Participation 83 Not offered Not offered
Revenue
Direct Costs $43,803
Indirect Costs ` ..
F/T Staff $10,089
Overhead Costs $2,256
;; :zx,y_, w�,;ars ,, -mss'•-;�•�,r-• ,• �,,;�,
TOta_I, $S
Gross Profit/ (Loss) $11,822
Net Profit!(Loss) ($ 2
Net Profit / (Loss) Per Participant ($6.30)
SUMMER CLASSES
Summer programs began in June and concluded in August. Class registration increased
slightly compared to last year. This summer, specialty camps continued to be the focus.
Returning camps included basketball camp, tennis camp, golf camp, Kindercamp, British
Soccer camp and Lego Engineering camp. With the exception of the filmmaking, junior golf
and art camps, all other camps performed well. Youth tennis, and parent and me music
classes also did well. Adult programs that performed well included Dog Obedience, Salsa,
and Bellydance and Zumba. New classes offered included Gardening and Scrapbooking.
With the inclusion of all overhead and full-time staff costs, a net profit was not realized this
year. Fees will be examined and adjusted for future seasons.
Summer Classes 2009 2008 2007
Participation 518 492 590
Revenue :$48,851 •$43;225 $42,071
Direct Costs $32,903 $28,450 $26,127
Indirect-Gets. $_9,482--- • $8,884
F/T Staff $12,438
Overhead Costs $4,150
'Total Costs $4 ;49"t $3 4432 $35,011
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Gross Profit / (Loss) $15,948 $14,775 $15,944
Net Profit/-(Loss} _ ($640) $5,293_: $7,060
Net Profit/ (Loss) Per Participant ($1.23) $10.77 $11.97
SUMMER ADULT LEAGUES
Adult Softball
Summer softball league participation decreased slightly this summer. This year a total of 27
teams participated, compared with 30 teams last year. Both coed and men's divisions were
offered this summer. Games for the summer season were played at Arroyo Vista Park and
Peach Hill Park. The increase in direct costs is primarily due to the addition of a field monitor
(increase in part-time staff costs) and better accounting of softball light costs.
Adult Softball 2009 2008 2007
Participation 300 420 448
#
'Revenue _
Direct Costs $7,622 $3,998 $5,384
Indirect Costs $x,396. $1;,086 $1,892.1
F/T Staff $4918
Overhead Costs $478
Total Costs $13;018 $5,03_.4 . $7,276;
Gross Profit / (Loss) $2,918 $7,122 $6,776
Net Profit I Loss $4,884
Net Profit/ (Loss) Per Participant ($8.26) $14.49 $10.90
Adult Basketball
Adult basketball filled to capacity this summer, with a total 16 teams participating, up from 12
teams last year. The season started in June and concluded in August. The league offered "B"
and "C" divisions on Monday or Thursday evenings. Both divisions are involved in play-offs,
and play-off games were held on both nights at the end of the league season.
Adult Basketball 2009 2008 2007
Participation 136 120 160
Direct Costs $3,141 $2,279 $2,120
FIT Staff $2,869
Overhead Costs $1,532
Total.Costs '} 7;$42 . -. .$2;938 $3;565
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12
i
Gross Profit/ (Loss) $2,059 $1,321 $2,680
;.Net Profit I (Loss) $(2,342) $662 $1;235
, Net Profit / (Loss) Per Participant $(17.22) $5.51 $7.71
Adult 7 on 7 Soccer
Overall enrollment in the soccer leagues per session remains relatively consistent. The coed
division saw an increase this summer, from 6 teams last year to 10 teams this year. The
men's divisions decreased in participation, due to only one session being offered during the
summer season. Last year, two 4-week leagues were offered with a total of 32 men's teams
participating. This year, one 10-week league was offered, with 18 teams participating. Coed
games were played on Tuesday evenings and all men's division games were played on
Wednesdays.
Adult Soccer 2009 2008 2007
Participation 325 616 420
Direct Costs $5,256 $8,596 $1,460
;indirect Costs $5;396. . $7G4 $745
F/T Staff $4,918
Overhead Costs $478 ~ _
Total Costs__ $10,652 .$9,360 $2,205''.
Gross Profit/ (Loss) $2,855 $2,060 $6,040
44et Profit/ (Loss) ($ $.1t 29:6 :$5,295.`
Net Profit / (Loss) Per Participant ($7.81) $2.10 $12.60
JUNIOR BASKETBALL LEAGUE
The junior basketball league continues to increase in enrollment. Summer registration was
held on June 12 and 13, when parents registered and paid for the league and players were
then evaluated through a variety of skill drills. The summer league ran smoothly with generally
positive feedback from participants. One concern raised was that of some teams having more
or less tall players than other teams. Parents were responsible for indicating their child's
height on the evaluation card, and may not have indicated the accurate height. This will be
corrected in the future by staff reporting accurate height on evaluation cards using a
measuring tape.
Youth Basketball 2009 2008 2007
Participation 131 100 77
Revenue
Direct Costs $4,888 $3,473 $1,792
nU ffert r- ' L._�. " l/# . .._. .-... - :£4;f0, .;its... t. e :
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13
F/T Staff _ $4,537
Overhead Costs $2,768
Total`Costs
Gross Profit / (Loss) $3,151 $1,637 $2,392
Net,Profit(Loss) ($t
Net Profit / (Loss) Per Participant I ($31.70) $6.95 $18.01
TEEN PROGRAMS
Friday Night Fever
Friday Night Fever dances were not scheduled during the summer quarter. The program has
been re-named Club 4550 and will begin in the fall quarter.
Band Jams
One Band Jam was held during the summer quarter on June 13. A $5 admission fee was
charged. The event was used as an audition for bands who had entered to compete in the Battle
of the Bands.
Band Jams 2009 2008 2007
Number of events 1 Not offered Not offered
Participation (Total) 46
Participation (Average) 46
Revenue $230
Direct Costs $248
= ,a .
:.._Indirect Costs• � ... ... ,..�.���;� : $1,519 -
F/T Staff $201 _
Overhead Costs $1,318
Total Costs
$1,767 -.Gross Profit / (Loss) ($18)
Net Profit/ (Loss) ($1,537)
Net Profit/ (Loss) Per Participant ($33.41)
Hot Spot
Hot Spot was not offered during the summer season.
Battle of the Bands
The first annual Battle of the Bands was held on Saturday, June 20, 2009. The event was held
at the High Street Arts Center. A total of ten bands entered the event, of which five were
selected to perform at the event. Of these five, only four actually performed (one did not show up
on the night of the event). Attendance for the event was low. In addition to the bands and staff,
only 26 members of the public attended. It should be noted that as this event was not held at
AVRC, overhead costs do not include facility overhead.
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.�
NEN
Battle of the Bands 2009 2008 2007
Number of Dates 1 Not offered Not offered
Participation Total (estimated) 50
Participation (Average) 50
Revenue t 'z.
Direct Costs $570
Indirect Costs $3,7.97
F/T Staff $3,332
Overhead Costs $465
.:Total Costs $4;367
Gross Profit / (Loss) ($40)
Net Profit/(Loss).'_. . ($3,837)
Net Profit / (Loss) Per Participant ($76.74)
PARKS AND FACILITY USE
Park and facility use appears to have decreased. This season, parks and facility use was
calculated based on attendance numbers indicated on rental permits and estimated use by
youth sports organizations. The 2009 figures do not include numbers for registered City
programs (such as day camp or classes) which are included in other sections of this report,
nor estimates for use that occurred without permits. It should be noted that overhead costs for
park facilities and maintenance relating to park rentals are not included in the 2009
calculations (AVRC overhead costs are included for facility rentals).
Facility and Parks 2009 2008 2007_
Participation 19,380 31,607 46,235
__.;689
Direct Costs $2,940 $738 $349
FIT Staff $10,806
Overhead Costs $3,919
_ M
4
Gross Profit/ (Loss) $23,742 $39,951 $47,301
Net Profit°t:(Loss) $9,011, $33 ..._''$ 56
Net Profit / (Loss) Per Participant $.46 - $1.07 $0.86
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ITEM_ $ c
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Martha Duenas, Recreation Coordinator III
DATE: August 17, 2009 (Meeting of November 21, 2009)
SUBJECT: Spring Camp Program Summary
BACKGROUND
The City of Moorpark has offered a spring session of the Camp Moorpark day camp
program at the Arroyo Vista Recreation Center for the past several years. The program
is open to children grades K-8.
DISCUSSION
Spring Camp Moorpark was held during the Moorpark Unified School District's Spring
break, April 13 through 17, 2009. Camp hours of operation were 10:00 a.m. to 4:00
p.m. Extended care was available from 7:00 a.m. to 6:00 p.m.
For the spring session, children were divided by age into three teams. Each team
consisted of approximately 10 children, with 1 counselor per team. An additional staff
person was assigned for extended care. The program ran smoothly, and all activities
ran as scheduled.
This Spring Camp's theme for 2009 was "April Showers Bring May Flowers". The week
included special games and crafts with spring themed activities. Morning activities
included crafts, active and passive games, and sports. After lunch, campers enjoyed
special events such as a Spring Time Party, and an arborist as a special guest.
Campers also enjoyed a field trip to Pleasant Valley Aquatic Center in Ventura.
Due to limited staff availability over spring break (most college's spring breaks do not
coincide with MUSD's break), enrollment had to be capped at approximately 30
16
•
campers per day for the spring season. Camp was at or near capacity each day, with
an average daily attendance of 30 campers. A total of 46 children enrolled for the spring
session. Of the 46, 6 were new campers who did not attend camp in the summer.
While the program was able to cover direct costs, a net profit was not realized. Staff is
exploring ways to reduce costs in the future, including eliminating field trips. A budget
summary is attached.
STAFF RECOMMENDATION
Staff recommends that the Commission receive and file this report.
SPRING CAMP MOORPARK BUDGET SUMMARY
2009 SEASON 2008 SEASON 2007 SEASON
Participant 46 Participants 49 Participants 78
GROSS REVENUE $4,182.00 GROSS REVENUE $5,920.00 GROSS REVENUE $7,616.00
Direct Costs $2,812.00 Direct Costs $3,704.00 Direct Costs $3,710.80
Field Trips $380.94 Field Trips $747.45 Field Trips $1,102.83
Activity Supplies $286.16 Activity Supplies $328.99 Activity Supplies $58.33
Equipment Replacement $0.00 Equipment Replacement $0.00 Equipment Replacement $0.00
Advertising $96.00 Advertising'. $121.00 Advertising. $142.50
Part-time Staff Costs $2,048.62 Part-time Staff Costs' $2,506.56 Part-time Staff Costs $2,407.14
Indirect Costs $2,684.00 Indirect Costs $2,023.00 Indirect Costs $3,527.65
Full-Time Staff $2,208.00 Full-Time Staff $1,609.00 Full-Time Staff. $3,046.10
Overhead $ 476.00 Overhead. $ 414.00 Overhead'. $ 481.55
TOTAL COST $5,496.00 TOTAL COST $5,727.00 TOTAL COST $7,238.45
Gross Profit/ (Loss) $1,370.00 Gross Profit l (Loss) $2,216.00 Gross Profit/(Loss) $3,905.20
Net Profit I (Loss) ($1,314.00) Net Profit/ (Loss) $193.00 Net Profit/ (Loss) $377.55
Net Per Participant ($28.57) Net Per Participant $3.94 Net Per Participant $4.84
17
PARKS & RECREATION COMMISSION
AGENDA REPORT
CITY OF MOORPARK
TO: The Parks & Recreation Commission
FROM: Martha Duenas, Recreation Coordinator III
DATE: August 17, 2009 (Meeting of November 21, 2009)
SUBJECT: Day in the Park Event Report
BACKGROUND
This City of Moorpark launched the Kids Day at the Park Event in 2008, featuring a
variety of activities for youth and children. The second annual event was held this year
and was renamed Day at the Park. This year's event was expanded to feature activities
for all ages, including earth/arbor day activities, solid waste information, and library
services.
DISCUSSION
Day in the Park was held on Saturday, May 9 2009 from 11:00 a.m. to 3:00 p.m. The
event was located at the east end of Arroyo Vista Community Park. Admission was
free. All activities were free as well, with the exception of some attractions. Returning
activities included touch-a-truck, a kid's expo, food booths, and entertainment. New
activities this year included a library book sale, free trees and tree information, recycling
information. The event also included a Bike Rodeo sponsored by the Moorpark Police
Department. Attendance for this first year event is estimated at 2,000.
Touch-a-truck was located in parking lot D. Children were able to experience a variety
of vehicles from several public and private agencies. The City of Moorpark Public
Works Department and Parks Division presented several vehicles for the event. City
vehicles included the maintenance van, a parks truck, dump truck, back hoe and crane.
Moorpark Rubbish brought a trash truck, and also had a solid waste display. GI
Disposal supplied a natural gas trash truck. A lime green truck from Rock-it
transportation was also on display. A Ventura County Fire Engine was also at the event
on and off during the day, as they were still responding to emergencies and had to
leave several times. The City bus was present, offering free bus rides around the City to
the public.
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The Moorpark Police Department was well represented with their command post, patrol
and volunteer-in-policing cars, bike patrol officers and K9. Additionally, a Search and
Rescue unit brought a truck and did various demonstrations and activities. The Police
Department also hosted a Bike Rodeo. A bike route was chalked on the pavement in
parking lot C and officers led youth through the route, teaching children about safety.
The police department sold raffle tickets for one dollar for a drawing to win a bicycle.
The Kids Expo was located near the Peppertree Pavilion. Youth sports groups and non-
profit organizations were not charged a booth fee to participate, unless sales were
involved. Vendor fees were charged for businesses. Youth sports organizations who
participated include AYSO, Moorpark Girl's Softball, Saints Football, Packer Football
and Moorpark Soccer Club. Each offered activities related to their sport. Other
organizations hosted a booth with information on their organization. Several community
groups were also present. First Five brought their mobile preschool and offered a free
Mother's Day craft. The Moorpark Kiwanis offered free child ID kits, and the Moorpark
Mom's Connection also hosted a free make-a-mother's day card. Other organizations
and businesses included the Boys & Girls Club, Treblemakers, United Family
Chiropractic Center, Soul Body Yoga Studio, Us Borne Books, Science Adventures,
Blue Cross, Tang Soo Do University, American Hapkido, Moorpark Dental Group,
James M The Dental Group, Lewis Music Academy, Creative Works by Camille,
Friends of Children, Friends of the Library and Challenger British Soccer.
The City's hosted two booths in the expo area. The first booth provided information on
summer recreation programs, youth scholarships, park facilities, and animal control.
The second booth featured the Camp Moorpark program. In addition to handing out
information, two camp staff led a variety of sports and games throughout the day. Other
City-sponsored activities were held near the touch-a-truck area, including the solid
waste information and tree information and tree give-away.
Four food booths were featured at the event, selling items such as hot dogs, kettle corn,
shave ice and salt water taffy. A variety of inflatable attractions were provided by Kids
Jumping for Joy.
The event also featured live entertainment. Professional entertainment was provided by
the Alphabet Soup Puppeteers. Two different puppet shows were held throughout the
event. Local youth performers included a karate demonstration by Tang Soo Do
University, dance performances by Pam Rossi Dance Ten, The Dance Company and
Ballet Folklorico with First Five, music by Arroyo West Chorus and a demonstration
from Treble Makers. Performances ran smoothly and on time.
While the event was able to cover direct costs, a net profit was not realized. A budget
summary is attached.
Staff Recommendation
Staff recommends that the Commission receive and file this report.
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KIDS DAY IN THE PARK BUDGET SUMMARY
2009 Event 2008 Event no event
Participants 2000 Participants 1,000 Participants
GROSS REVENUE $1,255.00 GROSS REVENUE $965.00 GROSS REVENUE
DIRECT COSTS $1,188.30 DIRECT COSTS $2,204.05 DIRECT COSTS
Promotions $478.17 Promotions $1,063.55 Promotions
Equipment 8 Fees $0.00 Equipment 8 Fees $105.50 Equipment
Entertainment $200.00 Entertainment $300.00 Entertainment
Part-time Staff Costs $510.13 Parttime Staff Costs $735.00 Part-time Staff Costs
INDIRECT COSTS $2995.09 INDIRECT COSTS $3,882.00 INDIRECT COSTS
Full-Time Staff Costs $2,678.00 Full-Time Staff Costs $3,404 00 Full-Time Staff Costs
Overhead Costs $ 317.09 Overhead Costs $ 478.00 Overhead Costs
TOTAL COST $4,183.39 TOTAL COST $6,086.05 TOTAL COST
Gross Profit/(Loss) $66.70 Gross Profit/(Loss) ($1,239.05) Gross Profit/(Loss)
Net Profit I(Loss) ($2,928.39) Net Profit/(Loss) ($5,121.05) Net Profit/(Loss)
Net Profit/(Loss)/Participant ($1.46) Net Profit/(Loes)/Participant ($5.12) Net Profit/(Loss)/Participant.
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[TEM A. 9
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Stephanie Shaw, Recreation Supervisor
DATE: August 7, 2009 ( Meeting of November 21, 2009)
SUBJECT: Consider Special Event Report: 3rd of July Fireworks
BACKGROUND
Since 1997, the City of Moorpark has sponsored an annual 3rd of July Fireworks
Extravaganza at the Arroyo Vista Community Park. This Independence Day celebration
features entertainment, vendors, games and attractions, and an aerial fireworks display.
DISCUSSION
The 2009 Fireworks Extravaganza was held on Friday, July 3, from 4:00 to
approximately 9:45 p.m. at the Arroyo Vista Community Park. Event features included
live entertainment, games and attractions, food vendors, and the aerial fireworks
display.
Admission fees remained at $3.00 per person this year. Children 5 and under were free.
Entertainers, vendors, staff members, dignitaries, and sponsors were again admitted
free of charge. Activities in other parks were limited to the sale of glow and inflatable
items at Tierra Rejada, Mountain Meadows, and Glenwood parks.
Musical entertainment began at 5:00 p.m. with the opening band, "The Daddy-O's". This
oldies rock band performed for 90 minutes. "The Hodads" were selected as the feature
act again this year. "The Hodads" performed from 7:30 to 9:00 p.m., with an encore
after the fireworks show that lasted approximately 15 minutes. This band played a wide
variety of music, and had many people dancing. Also featured at the event was "Cobalt
Skies," one of the top performers at the City's teen Battle of the Bands. "Cobalt Skies"
performed a 15-minute set during the intermission between the other two bands.
S'Community Serviw`A MMNIS RATIVE\p&R Comm issi onMAg,dc Repons%YiIWV I-21-09 Fireworks Extravaganza 20O9 dac
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A variety of other activities also took place in the transition time between bands. The
American flag was presented by the Ventura County Sheriffs Department. Moorpark
resident Jackie Anglin sang the National Anthem for the presentation. Also, during this
time staff led some audience participation games of tug-o-war. Announcements and
sponsor recognitions were also made at this time.
In addition to the entertainment and performances, the event featured special
attractions, games, and vendors. A small fee was charged to the public by the vendors
providing the special attractions. Attractions included bounce tents and other inflatable
attractions, face painting, a climbing wall, laser tag, non-motorized rides, and carnival
games. Recreation staff led a variety of picnic games near the attraction area. These
games were free of charge, and included gunny sack races, hula-hoop contests, tug-o-
war, relay races, and more. A variety of patriotic novelty items were awarded to
participants.
The number of food vendors increased this year, with twenty-three food booths this year
compared to sixteen last year. Food courts were located near the recreation center and
the ball field snack bar. Items sold included tri-tip, hot dogs, pizza, ice cream, shave ice,
smoothies, kettle corn, nachos, cotton candy, funnel cake, ethnic food, and more. Other
vendors included Band Boosters selling items such as glow necklaces, inflatable items,
and patriotic knick-knacks, Grace Bible Church handed out free red and blue balloons,
and the American Legion distributed hundreds small flags to the public free of charge.
Vendors reported good sales and were pleased with the event.
Zambelli International was contracted for the aerial fireworks display this year. Staff
worked closely with Zambelli to ensure that the problems that had occurred in two prior
years with the finale would be remedied this year. Staff also worked with the City's
sound engineer to develop the musical accompaniment that was used during the
display. The display ran smoothly this year and staff received many positive comments
about it.
Police services were provided by the Ventura County Sheriffs Department, and a fire
inspector was on site for the day. The event continues to maintain a safe environment.
Other than one public intoxication at the end of the event, and a traffic collision near
Glenwood Park after the event, no major incidents were reported. Volunteers from
ARES provided radio communications. This assistance continues to be a valuable asset
to the smooth running of the event. American Medical Response was unable to donate
ambulance services this year. A first aid station was set up in the City information booth.
However, no injuries were reported to staff.
The Moorpark Presbyterian Church worked with the Sheriffs Department on parking
and traffic control. A City staff person was also assigned to parking to assist with
communications and oversight. The north side of the access road was striped by Public
Works to maximize the number of parking spaces available in the park. This continues
to be effective. Permit parking for vendors and staff was again located in lot#3 and VIP
and disabled parking was located in lot #1. Disabled parking in Lot#1 filled much earlier
sRvmmun99 Services ADMINISTRATE VE\P&R Comm i ulonUtlmaa flepam\E009\II-9149 Firevarks Extravaganza ID09 doc
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this year than in prior years. Staff and parking volunteers worked to locate other spaces
within the park to accommodate disabled parking.
The traffic egress plan, which has been in place for the past three years, was utilized
again this year. Barricades were aligned along the center of the road to delineate
between pedestrian and vehicle traffic. The sidewalk on the south side of the access
road and the entire inbound traffic lane were reserved for pedestrian traffic, with
vehicles limited to the outbound lane. Pedestrian crosswalks were established at key
points to allow pedestrians to cross the road without disturbing the traffic flow.
Sponsorships increased slightly this year. Last year the City received $3,250 in
sponsorships. This year sponsorships totaled $5,500 and included $2,000 from Toll
Brothers; $1,000 each from Wayne J Sand and Gravel, Waste Management, and
Moorpark Rubbish; and $250 each from Moorpark Self Storage and CJ Seto Support
Services. Sponsors were recognized in print advertising and with announcements
during the event. They also received complimentary event passes, and either a
certificate or plaque.
Event expenditure decreased this year, because the event was scaled down from last
year's event, which had included a celebration of the City's 25th anniversary. A summary
of all expenditures and revenue is attached.
Attendance for the event increased this year, with over 12,500 in attendance. It is
estimated that several thousand more watched the fireworks display from nearby parks,
shopping centers, and homes. The Fireworks Extravaganza continues to be a
successful event.
A wrap up meeting was held after the event. Event staff indicated the event was well
managed and no major problems were encountered. Suggestions to refine the event
were solicited from those at the meeting. Some suggestions for future years include (in
no particular order):
• Assign someone to replace bollards after the event.
• Work with the nursery owner to ensure vehicles are not parking there or trying to
access the park from the nursery during the event.
• Ensure a light tower is located at the pedestrian bridge admission point.
• Station a security guard or police officer at pedestrian bridge admission point at
all times.
• Ensure a deputy is escorting the staff person transporting money at all times.
• Increase starting change fund from $300 to $500.
• Improve communication and better coordinate between parking volunteers,
ARES, and City staff.
• Assign parking volunteers their duties and stations in advance.
S 1COmmunnySercs\AOMIN 1STRATI V EP&R Commi man\Agend.Report020W -E1-09 FIrtwor EVnwpnv 2009 doc
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• Cone off parking lot B until it is ready to be filled.
• Delineate an entrance to the dirt parking lot (on the north side of the access road)
with cones and set cones along the edge of the access road to discourage
vehicle from entering at the wrong point.
• Ensure staff or volunteers at park entrance enforce closed parking and admit
only disabled/permit vehicles once parking has filled. Do not re-open parking
once lots have been declared full; use any remaining spaces to accommodate
late arriving disabled.
• Provide motorized transportation for staff person assigned to oversee parking.
• Include change-counting training as part of admissions staff meeting.
• Improve code enforcement for unauthorized vendors, particularly later in the
evening.
STAFF RECOMMENDATION
Provide Event Comments.
S\Community Services A DMI NI STRATIVE\P&R CVmmhnonUgenda ReponsUOO\l 1-21.09 FImwha Emrvegew 2009 doe
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FIREWORKS EXTRAVAGANZA BUDGET SUMMARY
•
2009 EVENT 2008 EVENT 2007 EVENT
Participants 1250000 Participants 11,500.00 Participants 10,000.00
GROSS REVENUE $ 44,130.64 GROSS REVENUE $ 38,338.00 GROSS REVENUE $ 26,322.75
Vendor Fees $ 6,154.00 Vendor Fees $ 4,32000 Vendor Fees $ 3,73500
Sponsorships $ 5,500.00 Sponsorships $ 3,250.00 Sponsorships $ 5,000.00
Admission Fees $ 32,47664 Admission Fees $ 30,768.00_ Admission Fees $ 17,557.75
DIRECT COSTS $ 33,251.73 DIRECT COSTS $ 43,444.64 DIRECT COSTS $ 33,096.69
Fireworks Display $ 12,000.00 Fireworks Display $ 15,000.00 Fireworks Display $ 9,000.00
Entertainment $ 2,783.38 Entertainment $ 8,600.00 Entertainment $ 5750.00
Stage, Sound, Lighting $ 4,394.80 Stage, Sound, Lighting $ 4,394.80 Stage,Sound, Lighting $ 4,28480
Equipment, Signs, Pnzes $ 399.28 Equipment, Signs. Prizes $ 464.89 Equipment, Signs, Pnzes $ 535.70
Publicity and Promotion $ 377.40 Publicity and Promotion $ 441.40 Publicity and Promotion $ 447.90
Event Insurance $ 228625 Event Insurance $ 2,286.25 Event Insurance
$ 2,23fi.25
Police/Security/Safety $ 8930.96 Police/Security/Safety $ 9,671.00 Police/Security/Safety $ 8,534.00
Sanitation $ 180850 Sanitation $ 2,199.39 Sanitation $ 1594.75
Sponsor Benefits $ 271.16 Sponsor Benefits $ 386.91 Sponsor Benefits $ 413.29
Part.Ome Staff Costs $ 1,537.00 Part-time Staff Costs $ 1,456.00 Part4ime Staff Costs $ 1,263.00
INDIRECT COSTS $ 21,678.00 INDIRECT COSTS $ 18,692.00 INDIRECT COSTS $ 18,567.00
Full-time staff costs (est.) $ 19,853.00 Full-time staff costs(est.) $ 18,159.00 Full-time staff costs (est.) $ 18,100.00
Overhead Costs $ 1,825.00 Overhead Costs $ 533.00 Overhead Costs $ 467.00
TOTAL COST $ 58,466.73 TOTAL COST $ 63,592.64 TOTAL COST $ 52,926.69
Gross Profit/(Loss) $ 10,878.91 Gross Profit!(Loss) $ (5,106.64) Gross Profit/(Loss) $ (6,773.94)
Net Profit/(Loss) $(12,336.09) Net Profit/(Loss) $(25,254.64) Net Profit!(Loss) $(26,603.94)
Net Profit/(Less)!Participant, $ (0.99) Net Profit/(Loss)/Participant $ (2.20) Net Profit/(Loss)/Participant $ (2.66)
S'Rommunity Sere¢AADMrtl,ST RATIVEV&a CommmaMA ends aepovr2009W-2-oa Fireworks Eanv.eew 2009 doe
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