HomeMy WebLinkAboutAG RPTS 2013 0928 PR SPC pPAK C'9Ci City
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o` PARKS AND RECREATION DEPARTMENT
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799 Moorpark Avenue,Moorpark,California 93021 (805)517-6200 fax(805)532-2550
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PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of
September 28, 2013
10:00 a.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Saturday, September
28, 2013, commencing at 10:00 a.m. Said meeting will convene at the Community
Center located at 799 Moorpark Avenue, Moorpark, California. Said Special Meeting
shall be for the purpose of the following:
1. CALL TO ORDER:
2. ROLL CALL:
3. PUBLIC COMMENTS:
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
6. PRESENTATIONS/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff will tour
and discuss the following in the order listed below. (The times identified
are estimates only, and the Commission will attempt to meet this
schedule)
1. Arroyo Vista Community Park 10:15 a.m.
2. Tierra Rejada Park 10:45 a.m.
3. Peach Hill Park 11:00 a.m.
4. College View Park 11:20 a.m.
5. Downtown Moorpark/High Street 11:45 a.m.
Special Meeting - Parks and Recreation Commission
September 28, 2013
Page 2
Following Item 6.A., Parks Tour, the Parks and Recreation Commission will
continue their meeting at the Community Center located at 799 Moorpark Avenue.
B. Consider a Park for the Placement of a Water Feature. Staff
Recommendation: Finalize a recommendation of a park for the placement
of a water feature for City Council consideration.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Special
Meeting of August 26, 2013. Staff Recommendation: Approve as
presented.
B. Conceptual Plans for a Recreational Trail System at Arroyo Vista
Community Park. Staff Recommendation: Receive and file report.
8. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular
business hours. The agenda packet for all regular Commission meetings is also available on the City's
website at www.ci.moorpark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Commission concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item.Speaker cards must be received by the
Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-
6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or
participate in this meeting, including auxiliary aids or services, please contact the Parks and Recreation
Department at (805) 517-6227. Upon request, the agenda can be made available in appropriate alternative
formats to persons with a disability. Upon advance notification of the need for disability-related modification
or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the
meeting(28 CFR 35.102-35.104;ADA Title II).
City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that I posted a copy of the
"Notice and Call of a Special Meeting" for the Moorpark Parks and Recreation
Commission, scheduled for September 28, 2013, to commence at 10:00 a.m., located at
Moorpark Community Center
799 Moorpark Avenue
Moorpark, CA, 93021
Executed this 20th day of September 2013, at Moorpark, California.
";X'7
Patty An.!rson
Administrative Assistant
Parks, Recreation & Community Services Department
ITEM 6.B
Consider a Park for the Placement of a Water Feature.
Verbal Presentation
No Staff Report
ITEM
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California August 26, 2013
A Special Meeting of the Parks and Recreation Commission of the City of Moorpark was
held on August 26, 2013, in the Council Chambers of said City located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Thompson called the meeting to order at 6:37 p.m.
2. PLEDGE OF ALLEGIANCE:
Commissioner Brown led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Robert Babcock, Tina Brown, Adam Haverstock,
Thomas Pflaumer, and Chair Sandra Thompson.
Staff Present: Parks and Recreation Director Jeremy Laurentowski and
Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
Jeremy Laurentowski gave an update on the Walnut Acres Park project, as well
as the replacement lighting project at Poindexter Park and Campus Park.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Chair Thompson announced the beginning of the new school year and reminded
the public to drive safely through the school zones.
Commissioner Babcock congratulated staff on a very successful Camp Moorpark
this year. He wanted to relate to staff that he has received positive feedback from
participants.
Commissioner Haverstock wanted to recognize how well staff has been
maintaining the City's Facebook page by keeping it current.
2
P&R Commission Meeting
August 26, 2013
Page 2
The Commission congratulated Jeremy Laurentowski on his promotion to the
Parks and Recreation Director position.
8. PRESENTATION/ACTION/DISCUSSION:
A. Consider Location(s) of a Splash Pad. Staff Recommendation: 1) Provide
preliminary comments on the four proposed park locations recommended
by staff for a future splash pad location; Arroyo Vista Community Park,
Tierra Rejada Park, Peach Hill Park, and College View Park; and 2)
Approve staff's recommendation to include Arroyo Vista Community Park,
Tierra Rejada Park, Peach Hill Park, and College View Park during the
next scheduled park tour.
Jeremy Laurentowski gave staff's oral report, and reminded the
Commission that they need to consider the available parking when
recommending a park for consideration.
The Commission discussed the pros and cons of the parks suggested by
staff. They also discussed other park locations, as well as suggesting
some areas other than parks for a splash pad. The Commission stated
that they are very interested in placing the splash pad in a downtown area,
especially High Street.
The Commission stated that they would continue this discussion following
the upcoming fall park tour.
MOTION: Commissioner Haverstock moved and Commissioner Babcock seconded
a motion to approve staff's recommendation. The motion was carried by
unanimous voice vote.
B. Schedule the 2013 Fall Park Tour. Staff Recommendation: Schedule a
date and time to conduct the 2013 Fall Park Tour.
The Commission considered different options for the upcoming park tour,
such as conducting a short meeting with the full time staff at AVRC, and
conducting an evening park tour. Due to conflicting schedules, the
Commission was unable to schedule either of these options at this time.
The Commission reached a consensus to schedule the Fall Park Tour on
Saturday, September 28, 2013, to begin at 10:00 a.m., and to tour the four
parks recommended by staff, as well as the downtown/High Street area.
3
P&R Commission Meeting
August 26, 2013
Page 3
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Meeting of
April 22, 2013. Staff Recommendation: Approve as presented.
B. Approval of Minutes for the Joint Meeting of the City Council and the
Parks and Recreation Commission of April 10, 2013. Staff
Recommendation: Approve as presented.
MOTION: Commissioner Pflaumer moved and Commissioner Brown seconded a
motion to approve the Consent Calendar. The motion was carried by
unanimous voice vote.
10. ADJOURNMENT:
The meeting was adjourned at 7:30 p.m.
APPROVED:
Respectfully submitted SANDRA THOMPSON, CHAIR
Patty Anderson, Administrative Assistant
4
ITEM 7
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: September 26, 2013 (Special Meeting of September 28, 2013)
SUBJECT: Conceptual Plans for a Recreational Trail System at Arroyo Vista
Community Park (AVCP) (CIP Projects 7712, 7713, 7852)
BACKGROUND
For several years, the Parks and Recreation Commission and the City Council have
discussed the need for a recreation trail system at Arroyo Vista Community Park
(AVCP). A designated pedestrian/bicycle path at AVCP would provide a safe route of
travel through the park, as the existing vehicular access road is currently utilized on a
daily basis by many students that travel to and from Moorpark High School. The park
access road is also utilized by many pedestrians and bicyclists to access adjoining
neighborhoods and local commercial centers. In addition, both the Parks and
Recreation Commission and the City Council have expressed their desire to install a
formal walking/fitness path with exercise equipment to enhance the recreational and
fitness opportunities within the park. AVCP also does not currently have an accessible
route of travel that meets the requirements of the Americans with Disabilities Act (ADA)
to the softball fields or other open space areas within the park. Staff feels that an ADA
path of travel throughout the park should be installed to encourage recreational
activities for members of the public with disabilities.
On May 15, 2013, the City Council adopted the City of Moorpark Mission Statement,
Priorities, Goals, and Objectives for FY 2013/2014. The following are the Departmental
Goals and Objectives that coincide with the Council's desire for a recreation trail system
at AVCP:
VII. A. 20. Develop a conceptual plan and cost estimates for a formal walking
path around the perimeter of Arroyo Vista Community Park.
26. Develop conceptual design plan and cost estimates for widening
the access road within Arroyo Vista Community Park (AVCP) to
accommodate bike lanes/paths and sidewalks.
VI. C. 2. Install outdoor fitness equipment at one or more parks.
5
Parks and Recreation Commission
September 28, 2013
Page 2
A recreation trail system would also promote sustainability (No. 10 on the City Council's
Top Ten Priorities) by encouraging residents to walk or ride bicycles. A reduction in
vehicular use would ultimately reduce the City's carbon footprint, as well as a reduction
in fossil fuel production.
On October 3, 2012, the City Council adopted Resolution 2012-3132, to become a
Healthy Eating Active Living (HEAL) City. This resolution was initiated by the League of
California Cities (League) in an effort to collaborate with Local Government and the
Cities, Counties, and Schools (CCS) Partnership, to promote wellness policies and
make their cities healthier. The HEAL campaign is a comprehensive approach, and
provides a roadmap for Cities to adopt policies to improve physical activity and healthy
food resources for residents of their communities. Section 1 of Resolution 2012-3132
states the following:
Section 1. Built Environment. The City of Moorpark shall make every attempt to
build an environment conducive to healthy living by:
• Planning and constructing a built environment that encourages
walking, biking and other forms of physical activity;
• Addressing walking and biking connectivity between residential
neighborhoods and schools, parks, recreational resources, and retail;
• Expanding community access to indoor and outdoor public facilities for
physical activity through joint use agreements with schools and/or
other partners;
• Striving to offer more programs and activities that promote physical
activity, good nutrition, and/or fun and exciting, and promote a healthy
lifestyle;
• Ensuring that healthy living activities are properly and effectively
promoted;
• Providing healthy choices for food and drinks at all City youth-oriented
facilities with food and/or drink vending machines shall dispense using
Senate Bill 19 (Escutia, 2001) guidelines.
A recreation trail system at AVCP would provide an ideal opportunity to encourage a
healthier lifestyle and support the City's commitment to living a healthy lifestyle through
exercise and nutrition.
DISCUSSION
Staff has prepared a conceptual plan for a proposed recreational trail system at Arroyo
Vista Community Park (AVRC) (see Attachment 1). The plan incorporates a safe route
of travel for both pedestrians and bicyclists from the existing pedestrian bridge at the
east end of the park, to the Arroyo Vista Recreation Center (see Attachment 2).
Approximately 17 parking spaces will be eliminated due to a realignment of the access
6
Parks and Recreation Commission
September 28, 2013
Page 3
road at the east end of parking lot C, and the north side of the access road at the
emergency vehicular turnaround. However, the proposed pathway layout will increase
the width of the existing access road west of parking lot C, and will ultimately increase
the total number of parking stalls in the park by approximately 17 parking spaces. The
bicycle/pedestrian trail will provide a separate pedestrian sidewalk west of parking lot C,
to allow easy access to the open field areas from adjacent parking stalls, as well as a
separate bicycle path with rail fencing. Pedestrian crossings will be provided
approximately every 100' on center and the bicycle path will connect to the existing
bicycle path along the access road to the west of AVRC, ultimately providing access to
Moorpark High School and Tierra Rejada Road.
Internally, the proposed trail system will incorporate a one mile fitness loop around the
perimeter of AVCP, with exercise stations set along the route. Staff proposed to utilize
decomposed granite paving for the surface material of the loop trail, as this material is
preferred over concrete or asphalt for recreational activities such as running or jogging.
In addition, there is a need to install ADA compliant walkways to the softball fields (see
Attachment 3) and other open turf areas throughout the park. The proposed recreation
trail system incorporates a concrete walkway, ramp and stairs with handrails that will
provide ADA access from AVRC, and adjacent handicap parking stalls, to the softball
fields and surrounding park areas.
An opportunity is quickly approaching to apply for a Land and Water Conservation Fund
(LWCF) grant from the California State Parks, Office of Grants and Loans (OGALS).
California's Outdoor Recreation Plan (CORP) recognizes that "Meaningful recreation
activities, facilities, programs and increased opportunities for physical activity are vital to
improving the health and well-being of Californians" and it is state policy that "....park
and recreation professionals should also promote and support increased physical
activity among Californians which is critical to combating the obesity epidemic and
preventing serious chronic conditions like heart disease and diabetes...". The CORP
also identifies the need to improve accessibility to parks by removing physical barriers
that limit access to parks. The LWCF grant requires that applicable projects identify
areas that implement identified CORP action areas. Improved pedestrian and bicycle
access throughout AVCP, as well as the proposed fitness path and ADA walkways, are
action areas identified in the CORP. Staff is confident that the proposed recreational
trail system at Arroyo Vista Community Park meets the primary intent of the LWCF
grant and will prepare an agenda report on this item at a later date for the City Council
to consider.
In order to move this project forward, staff recommends contracting with a Civil
Engineer to prepare the plans and specifications for the entire recreational trail system.
In addition, the services of a lighting and utility consultant will need to be obtained, as
pathway lighting will be required for this project. In order to demonstrate the City's
commitment to this project, a full set of construction drawings and specifications will
need to be submitted with the grant application on February 3, 2014. Staff will be
preparing an RFP within the next couple of weeks for these services and will be
7
Parks and Recreation Commission
September 28, 2013
Page 4
requesting an amendment to the Fiscal Year 2013/14 budget for civil engineering and
lighting services.
In addition, staff proposes to kick off this project with a 5K fun run and exercise
challenge at Arroyo Vista Community Park. Staff has not established a date for this
event, but anticipates that it will be scheduled mid-December, 2013 (see draft flyer for
the event, Attachment 4). An integral component of the LWCF grant application is the
public input process and staff feels that a fun run and exercise challenge along the
future location of the loop trail would be an exciting opportunity to not only promote a
new City event, but also involve the public in the development of this project. Staff
intends to promote this event at the City booth during the Country Days event on
October 5.
FISCAL IMPACT
Staff has estimated that the cost to complete the entire project is $1.2 million. To date, a
TDA Article 3 grant has been secured from the state in the amount of $132,000 for the
pedestrian/bike path improvements from the pedestrian bridge to Arroyo Vista
Recreation Center. Staff will be applying for a LWCF grant from the State Parks
Department in the amount of $400,000, which is equivalent to approximately 36% of the
total project costs, less the money obtained through the TDA Article 3 grant. Based on
past projects that have been funded through the LCWF, staff feels that this amount of
funding is reasonable and in line with similar grant applications. The LWCF grant is a
reimbursement grant and all funds need to be allocated for the grant from City sources
prior to application. The LWCF grant will reimburse these City sources upon award of
the grant application. The remaining project costs that would be paid from City funds is
considered match money for the grant. If staff is successful in securing the grant, it is
proposed that the remaining $668,000 project costs will be allocated from a percentage
of the General Fund (Fund 1000) as well as the Traffic System Management Fund
(TSM) (Fund 2001). The City Council approved a FY 2013/14 budget appropriation of
$75,000 for the ADA improvements at the softball fields at AVCP. The remaining
balance of approximately $593,000 would come from the TSM fund or a combination of
other funds. Staff will evaluate these funding options and return to City Council once
the plans and specifications have been prepared and an accurate budget for this project
has been obtained.
Staff will present this project for the City Council's consideration on October 2, 2013. In
addition, staff will request an amendment to the FY 2013/14 budget by $85,000 for Civil
Engineering services from the Traffic System Management Fund (2001), and $15,000
for lighting services from the Park Improvement Community Wide Fund (2100).
$35,000 for lighting plans and $20,000 for utility plans were already included in the FY
2013/14 budget (CIP 7022). However, the lighting plans did not consider the loop trail
at AVCP, thus the need for additional appropriation.
8
Parks and Recreation Commission
September 28, 2013
Page 5
STAFF RECOMMENDATION
Receive and file report.
Attachments:
1. Arroyo Vista Community Park Proposed Recreational Trail Improvements,
Overall Circulation Concept.
2. Arroyo Vista Community Park Proposed Recreational Trail Improvements, Plan
Detail A.
3. Arroyo Vista Community Park Proposed Recreational Trail Improvements, Plan
Detail B.
4. Draft 5K Fun Run and Exercise Challenge Flyer.
9
"'`' ARROYO VISTA COMMUNITY PARK ATTACHMENT 1
PROPOSED RECREATIONAL TRAIL IMPROVEMENTS
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City of�Ytoopark Nnr1 ••'
,'a.0 799 MOORPARKAVE
MOORPARK CA,93021
PREPA SCALE 1"=300'-0"(APPROX.)
BY:JEREMY LAURENTOWSKI
BARKS AND RECREATION DIRECTOR our August 30,2013
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„,,,:,....,1,, ARROYO VISTA COMMUNITY PARK ATTACHMENT 2 (1 OF 2)
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PROPOSED RECREATIONAL TRAIL IMPROVEMENTS RAIL FENCE
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PARKING SUMMARY: - • City Of MooparfZ um -
34 ADDITIONAL(HEAD-IN) 6'CONCRETE PEDESTRIAN WALKWAY "'�.s 799 MOORPARK AVE
17 SPACES REMOVED MooRPARK CA,93021
17 ADDITIONAL SPACES PROPOSED HEAD-IN PARKING PREPARED BY:JEREMY LAURENTOWSKI =GALE 1"=80'-0"(APPROX.)
PARKS AND RECREATION DIRECTOR AATE AUGUST 19,2013
ATTACHMENT 2 (2 OF 2)
-4'" ARROYO VISTA COMMUNITY PARK
'_. PROPOSED RECREATIONAL TRAIL IMPROVEMENTS
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SECTION 'A'
City of.7vtoopark M
'O' 799 MOORPARK AVE
MOORPARK CA,93021
PREPARED BY:JEREMY LAURENTOWSKI $ALE N.T.S.
PARKS AND RECREATION DIRECTOR Ufl SEPT.10,2013
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ATTACHMENT 3
ARROYO VISTA COMMUNITY PARK
� PROPOSED RECREATIONAL TRAIL IMPROVEMENTS
(PLAN DETAIL °B°)
,
a,„ '8'WIDTH CON CRETE WALKWAY-CONNECT
ACCESS ROAD SOFTBALL FIELD NO. 1
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INCLUDE THE REMOVAL OF SERVAL TREES
WALIKNGOEGGING PATH---CONNECT TO SOFTBALL FIELD NO. 2
PERIMETER LOOP TRAIL
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`. 0- 799 MOORPARK AVE Gm
MOORPARK CA,93021
SCALE 1"=20'-0"(APPROX.)
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PARKS PREPARED AND RECREATBY:JEION EM DIRECTOR LURENTW K TE AUGUST 19,2013
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ATTACHMENT 4
Coming Soon !
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1 S T ANNUAL CITY CH---
MOORPARK
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K F U N RUN
• AND EXERCISE CHALLENGE
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Run, Jog, or Walk the 3.1 mile course
, . Donate to the American Cancer Society
Help the City choose some fitness station equipment for the park
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-.-egis er rough ACTIVE.com
Adults & Teens Age 13 & Older :
Pre-registration -$##
Day of Registration
Youth Ages 12 & Under
, re-registration --$##
ay of Run Registration -$##
- ,
Family Package
(4 or more particiapnts from the same family) '
Pre-registration - $##
Day of Run Registration
... .. , ,,
FREE race shirt with .re-re.....stration
..ov tA°04',54 ---, .- Proudly Supported by
6s—maga-.4.
30th ,, • ,.--1,v E LIVING
1983.72.0
CITY
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