HomeMy WebLinkAboutAG RPTS 2013 1202 PR REG pK Cq�
% CITY OF MOORPARK
�/� `�►.To PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1 799 Moorpark Avenue,Moorpark,CA 93021
•Aq> o 111r Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark @moorparkCA.gov
PARKS AND RECREATION COMMISSION MEETING AGENDA
December 2, 2013
6:30 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Community Meeting: Proposed Recreational Trail Improvements at Arroyo Vista
Community Park. Staff Recommendation: Receive public input.
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting
of November 4, 2013. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are available for public
inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all
regular Commission meetings is also available on the City's website at www.moorparkca.gov.
Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a
Discussion item. Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion
portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the
beginning of the Public Comments portion of the meeting; and for a Discussion item,prior to the Chair's call for speaker cards for
each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any
agenda item may be directed to the Parks and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this
meeting, including auxiliary aids or services, please contact the Parks and Recreation Department at(805)517-6227. Upon request,
the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the
need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide
accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
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City of Moorpark )
County of Ventura ) ss.
State of California )
I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury that l posted a copy of the
agenda for the regularly scheduled meeting of the Parks and Recreation Commission
for December 2, 2013.
Executed this 27th day of November 2013, at Moorpark, California.
Patty Ander on
Administrative Assistant
Parks, Recreation & Community Services Department
ITEM NO. 4.A
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
31••
DATE: November 26, 2013 (Meeting of December 2, 2013)
SUBJECT: Community Meeting - Conceptual Plans for a Recreational Trail
System at Arroyo Vista Community Park (AVCP) (CIP Projects 7712,
7713, 7852)
BACKGROUND
For several years, the Parks and Recreation Commission and the City Council have
discussed the need for a recreation trail system at Arroyo Vista Community Park
(AVCP). A designated pedestrian/bicycle path at AVCP would provide a safe route of
travel through the park, as the existing vehicular access road is currently utilized on a
daily basis by many students that travel to and from Moorpark High School. The park
access road is also utilized by many pedestrians and bicyclists to access adjoining
neighborhoods and local commercial centers. In addition, both the Parks and
Recreation Commission and the City Council have expressed their desire to install a
formal walking/fitness path with exercise equipment to enhance the recreational and
fitness opportunities within the park. AVCP also does not currently have an accessible
route of travel that meets the requirements of the Americans with Disabilities Act (ADA)
to the softball fields or other open space areas within the park. Staff feels that an ADA
path of travel throughout the park should be installed to encourage recreational
activities for members of the public with disabilities.
On May 15, 2013, the City Council adopted the City of Moorpark Mission Statement,
Priorities, Goals, and Objectives for FY 2013/2014. The following are the Departmental
Goals and Objectives that coincide with the Council's desire for a recreation trail system
at AVCP:
VII. A. 20. Develop a conceptual plan and cost estimates for a formal walking
path around the perimeter of Arroyo Vista Community Park.
26. Develop conceptual design plan and cost estimates for widening
the access road within Arroyo Vista Community Park (AVCP) to
accommodate bike lanes/paths and sidewalks.
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Community Meeting — Parks and Recreation Commission
December 2, 2013
Page 2
VI. C. 2. Install outdoor fitness equipment at one or more parks.
A recreation trail system would also promote sustainability (No. 10 on the City Council's
Top Ten Priorities) by encouraging residents to walk or ride bicycles. A reduction in
vehicular use would ultimately reduce the City's carbon footprint, as well as a reduction
in fossil fuel production.
On October 3, 2012, the City Council adopted Resolution 2012-3132, to become a
Healthy Eating Active Living (HEAL) City. This resolution was initiated by the League of
California Cities (League) in an effort to collaborate with Local Government and the
Cities, Counties, and Schools (CCS) Partnership, to promote wellness policies and
make their cities healthier. The HEAL campaign is a comprehensive approach, and
provides a roadmap for Cities to adopt policies to improve physical activity and healthy
food resources for residents of their communities. Section 1 of Resolution 2012-3132
states the following:
Section 1. Built Environment. The City of Moorpark shall make every attempt to
build an environment conducive to healthy living by:
• Planning and constructing a built environment that encourages
walking, biking and other forms of physical activity;
• Addressing walking and biking connectivity between residential
neighborhoods and schools, parks, recreational resources, and retail;
• Expanding community access to indoor and outdoor public facilities for
physical activity through joint use agreements with schools and/or
other partners;
• Striving to offer more programs and activities that promote physical
activity, good nutrition, and/or fun and exciting, and promote a healthy
lifestyle;
• Ensuring that healthy living activities are properly and effectively
promoted;
• Providing healthy choices for food and drinks at all City youth-oriented
facilities with food and/or drink vending machines shall dispense using
Senate Bill 19 (Escutia, 2001) guidelines.
A recreation trail system at AVCP would provide an ideal opportunity to encourage a
healthier lifestyle and support the City's commitment to living a healthy lifestyle through
exercise and nutrition.
DISCUSSION
Staff has prepared a conceptual plan for a proposed recreational trail system at AVCP
(see Attachment 1). The plan incorporates a safe route of travel for both pedestrians
and bicyclists from the existing pedestrian bridge at the east end of the park, to the
2
Community Meeting — Parks and Recreation Commission
December 2, 2013
Page 3
Arroyo Vista Recreation Center. Approximately 17 parking spaces will be eliminated
due to a realignment of the access road at the east end of parking lot C, and the north
side of the access road at the emergency vehicular turnaround. However, the proposed
pathway layout will increase the width of the existing access road west of parking lot C,
and will ultimately increase the total number of parking stalls in the park by
approximately 17 parking spaces. The bicycle/pedestrian trail will provide a separate
pedestrian sidewalk west of parking lot C, to allow easy access to the open field areas
from adjacent parking stalls, as well as a separate bicycle path with rail fencing.
Pedestrian crossings will be provided approximately every 100' on center and the
bicycle path will connect to the existing bicycle path along the access road to the west
of AVCP, ultimately providing access to Moorpark High School and Tierra Rejada Road.
Internally, the proposed trail system will incorporate a one mile fitness loop around the
perimeter of AVCP, with exercise stations set along the route. Staff proposed to utilize
decomposed granite paving for the surface material of the loop trail, as this material is
preferred over concrete or asphalt for recreational activities such as running or jogging.
In addition, there is a need to install ADA compliant walkways to the softball fields and
other open turf areas throughout the park. The proposed recreation trail system
incorporates a concrete walkway, ramp, and stairs with handrails that will provide ADA
access from the Recreation Center, and adjacent handicap parking stalls, to the softball
fields and surrounding park areas.
On February 4, 2014, staff will be applying for a Land and Water Conservation Fund
(LWCF) grant from the California State Parks, Office of Grants and Loans (OGALS).
California's Outdoor Recreation Plan (CORP) recognizes that "Meaningful recreation
activities, facilities, programs and increased opportunities for physical activity are vital to
improving the health and well-being of Californians" and it is state policy that "....park
and recreation professionals should also promote and support increased physical
activity among Californians which is critical to combating the obesity epidemic and
preventing serious chronic conditions like heart disease and diabetes...". The CORP
also identifies the need to improve accessibility to parks by removing physical barriers
that limit access to parks. The LWCF grant requires that applicable projects identify
areas that implement identified CORP action areas. Improved pedestrian and bicycle
access throughout AVCP, as well as the proposed fitness path and ADA walkways, are
action areas identified in the CORP. Staff is confident that the proposed recreational
trail system at AVCP meets the primary intent of the LWCF grant.
To date, staff is in the process of contracting with a Civil Engineer to prepare the plans
and specifications for the entire recreational trail system. In addition, staff is in the
process of hiring a lighting consultant to design the pathway lighting that will be required
for this project. Staff feels that it will be advantageous to demonstrate the City's
commitment to this project and present a full set of construction drawings and
specifications with the grant application.
3
Community Meeting — Parks and Recreation Commission
December 2, 2013
Page 4
In addition, staff proposes to kick off this project with a 5K fun run and exercise
challenge at Arroyo Vista Community Park on December 14, 2013 (see Attachment 2).
An integral component of the LWCF grant application is the public input process, and
staff feels that in addition to this Community Meeting, a fun run and exercise challenge
along the future location of the loop trail would be an exciting opportunity to involve the
public in the development of this project.
FISCAL IMPACT
Staff has estimated that the cost to complete the entire project is $1.2 million. To date, a
TDA Article 3 grant has been secured from the state in the amount of $132,000 for the
pedestrian/bike path improvements from the pedestrian bridge to Arroyo Vista
Recreation Center. Staff will be applying for a LWCF grant from the State Parks
Department in the amount of $400,000, which is equivalent to approximately 36% of the
total project costs, less the money obtained through the TDA Article 3 grant. Based on
past projects that have been funded through the LCWF, staff feels that this amount of
funding is reasonable and in line with similar grant applications. The LWCF grant is a
reimbursement grant and all funds need to be allocated for the grant from City sources
prior to application. The LWCF grant will reimburse these City sources upon award of
the grant application. The remaining project costs that would be paid from City funds is
considered match money for the grant. If staff is successful in securing the grant, it is
proposed that the remaining $668,000 project costs will be allocated from a percentage
of the General Fund (Fund 1000), the Traffic System Management Fund (TSM) (Fund
2001) or a combination of other funding options approved by the City Council.
Staff presented this project to the City Council on October 2, 2013. The City Council
approved an amendment to the FY 2013/14 budget by $100,000, which consisted of
$85,000 for Civil Engineering services from the Traffic System Management Fund
(2001), and $15,000 for lighting services from the Park Improvement Community Wide
Fund (2100). The $35,000 for lighting plans and $20,000 for utility plans were already
included in the FY 2013/14 budget (CIP 7022). However, the lighting plans did not
consider the loop trail at AVCP, thus the need for additional appropriation.
STAFF RECOMMENDATION
Receive public input.
Attachments:
1. Arroyo Vista Community Park Proposed Recreational Trail Improvements
2. 5K Fun Run and Exercise Challenge Flyer
4
ATTACHMENT 1
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ATTACHMENT 2
1ST ANNUAL
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through moorparkca.gov/5K 9 a.m. 5K Competitive Run ,
$25 5K pre-register
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$15 1M pre-register 10:30 a.m. 1 Mile Fun Run
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10 a.m.-1 p.m. Health & Fitness Fair
11 a.m. Awards Ceremony
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ITEM NO. 9.A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California November 4, 2013
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on November 4, 2013, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Thompson called the meeting to order at 6:34 p.m.
2. PLEDGE OF ALLEGIANCE:
Commissioner Pflaumer led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Robert Babcock, Tina Brown, Adam Haverstock,
Thomas Pflaumer, and Chair Sandra Thompson.
Staff Present: Parks and Recreation Director Jeremy Laurentowski, Recreation
Superintendent Stephanie Anderson, and Administrative
Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Commissioner Pflaumer reminded the public to read the insert they receive with
their solid waste bill, which is very informative of activities the City offers.
Commissioner Babcock announced the annual Civil War Reenactment,
presented by the Moorpark Rotary Club, from November 8 — 10.
Chair Thompson announced the current production "South Pacific" at the High
Street Arts Center.
7
P&R Commission Meeting
November 4, 2013
Page 2
Commissioner Haverstock and Commissioner Brown both attended the City's
Trick or Treat Village Event and agreed that it went quite well.
8. PRESENTATION/ACTION/DISCUSSION:
A. Consider Placement of a Park Water Feature. Staff Recommendation:
Finalize park(s) for the placement of a water feature and make a
recommendation to City Council for their consideration.
Jeremy Laurentowski gave staff's oral report. He gave a brief summary of
the recent park tour in September and then reviewed staff's
recommendations for location and design of a proposed splash pad.
The Commission discussed the cost of installation and the City's current
budget. Some Commissioners stated that they are concerned about using
funds for a water project at this time. They stated they would like
additional time to discuss this. They also expressed concern about
eliminating the existing multi-purpose court at Arroyo Vista Community
Park.
The Commission discussed their preferences with the different designs of
a splash pad; a playground water feature versus a more aesthetic water
feature.
After more discussion on the location, the Commission stated that they
prefer staffs recommendation of Arroyo Vista Community Park, Option A
from staff's report, and keeping College View Park's option open as well.
MOTION: Commissioner Haverstock moved and Commissioner Babcock
seconded a motion to continue this item to the regular Parks and Recreation
Commission meeting of December 2, 2013. The motion was carried 5-0.
B. Cost Recovery Summary for Fiscal Year 2012/13. Staff Recommendation:
Provide feedback on cost recovery report and direct staff to present the
report to City Council.
Stephanie Anderson gave staff's oral report, and reviewed with the
Commission which programs met their cost recovery goal and which did
not.
The Commission discussed with staff the programs that were not meeting
their minimum goal, and noted that the teen events averaged quite low.
Different ideas for teen events and how to involve the teens were
discussed.
8
P&R Commission Meeting
November 4, 2013
Page 3
MOTION: Commissioner Haverstock moved and Commissioner Pflaumer
seconded a motion to direct staff to present the report to City Council. The
motion was carried 5-0.
C. Consider Scheduling Community Meeting for Public Input on the Proposed
Pedestrian/Fitness Trail at Arroyo Vista Community Park (AVCP) at the
next Parks and Recreation Commission Meeting of December 2, 2013.
Staff Recommendation: Schedule Community Meeting for the December
2, 2013, Parks and Recreation Commission Meeting. (Oral Report)
Jeremy Laurentowski gave staff's oral report. He reviewed the proposed
design of the trail and stated that the City had been awarded a grant
towards the cost of constructing the trail. Because of the grant, it is
necessary to hold a community meeting to receive input from the public
regarding the trail.
Jeremy Laurentowski announced the City's upcoming 5K event on
December 14 and briefly reviewed what is being planned for this event.
MOTION: Commissioner Haverstock moved and Commissioner Babcock
seconded a motion to schedule a community meeting for the December 2, 2013,
Parks and Recreation Meeting. The motion was carried 5-0.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Park Tour
of September 28, 2013. Staff Recommendation: Approve as presented.
B. Moorpark Arts Festival Event Summary. Staff Recommendation: Receive
and file report.
C. Easter Egg Hunt 2013 Event Report. Staff Recommendation: Receive and
file report.
D. Recreation Programs and Rentals Spring Quarterly Report: March, April,
and May 2013. Staff Recommendation: Receive and file report.
E. Spring Camp Moorpark Program Summery. Staff Recommendation:
Receive and file report.
F. Moorpark Has Talent 2013 Event Report. Staff Recommendation: Receive
and file report.
9
P&R Commission Meeting
November 4, 2013
Page 4
MOTION: Commissioner Babcock moved and Commissioner Brown seconded a
motion to approve the Consent Calendar as presented. The motion was carried
5-0.
10. ADJOURNMENT:
The meeting was adjourned at 7:58 p.m.
APPROVED:
Respectfully submitted SANDRA THOMPSON, CHAIR
Patty Anderson, Administrative Assistant
ie