HomeMy WebLinkAboutAG RPTS 2013 1008 LB REG �
CITY
OF MOORPARK
�`� y11/0 ADMINISTRATIVE SERVICES DEPT. 799 Moorpark Avenue,Moorpark,CA 93021
+.4T 4 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark @moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
October 8, 2013
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Revisions to City Council Policy 6.9: Moorpark City Library Materials
Collection; Policy 6.10: Moorpark City Library Internet and Computer Use and
Patron Agreement; Policy 6.11: Moorpark City Library Circulation as well as the
Moorpark City Library Fine and Fee Schedule and Library Card Applications in
English and Spanish. Staff Recommendation: Approve staff changes to City
Council Policy 6.9: Moorpark City Library Materials Collection; Policy 6.10:
Moorpark City Library Internet and Computer Use and Patron Agreement; Policy
6.11 : Moorpark City Library Circulation as well as the Moorpark City Library Fine
and Fee Schedule and Library Card Applications in English and Spanish and
recommend for Council consideration. (Staff: Jennifer Mellon)
B. Friends of the Library Report. Board-Friends Liaison will give an oral report.
C. OverDrive Website Demonstration. City Librarian will demonstrate the features
and functionality of the OverDrive Website. (Staff: Jo Rolfe)
D. Consider Cancellation of November 12, 2013 Regular Library Board Meeting.
Staff Recommendation: Direct staff to post a notice of meeting cancellation for
November 12, 2013. (Staff: Jennifer Mellon)
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Library Board Agenda
October 8, 2013
Page 2
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of August 13, 2013.
Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all regular Library Board meetings is also available on the
City's website at www.moorparkca.00v.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, Including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6227. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Joyce R. Figueroa, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice
of Regular Meeting of the Library Board for October 8, 2013.
Executed this 3rd day of October 2013, at Moorpark, California.
CibieL ;
Jiyct- R. Figuerba
Administrative Assistant
Administrative Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manage
DATE: September 24, 2013 (Meeting of October 8, 2013)
SUBJECT: Consider Revisions to City Council Policy 6.9: Moorpark City Library
Materials Collection; Policy 6.10: Moorpark City Library Internet and
Computer Use and Patron Agreement; Policy 6.11: Moorpark City
Library Circulation as well as the Moorpark City Library Fine and Fee
Schedule and Library Card Applications in English and Spanish
BACKGROUND AND DISCUSSION
On April 9, 2013, staff brought before the Board revisions to the Moorpark Library Card
Applications in English and Spanish. On June 14, 2013, staff brought the Spanish
translation of the Moorpark City Library card application back before the Board for
further review. Changes in the application included options to enable parents or
guardians to control the access to certain materials and to allow parents or guardians to
monitor a child's library records.
While the Board has approved and recommended the Library Card Applications to go to
the City Council, the library policies also need to be modified to align with the new
applications and with other changes that have occurred at the Moorpark City Library
since the policies were last revised in 2010.
Proposed modifications to the policies include:
1. The Gifts section in the Materials Selection Policy has been split into gifts —funds
and gifts — materials.
2. Addition of language for parent or guardian authorization for internet access for
minors has been added to the Internet and Computer Use Policy.
3. Addition of language for parent or guardian authorization for minors to check out
non-children's collection DVDs has been added to the Circulation Policy.
4. The request to change the threshold from $20.00 to $5.00 for user account
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Library Board
Regular Meeting — October 8, 2013
Page 2
blocks meaning that if a patron owes $5.00 or more they will not be able to
checkout material until they pay down their balance. If a user account balance
reaches a specific threshold the delinquent account will be sent to collections.
STAFF RECOMMENDATION
Approve staff changes to City Council Policy 6.9: Moorpark City Library Materials
Collection; Policy 6.10: Moorpark City Library Internet and Computer Use and Patron
Agreement; Policy 6.11: Moorpark City Library Circulation as well as the Moorpark City
Library Fine and Fee Schedule and Library Card Applications in English and Spanish
and recommend for Council consideration.
Attachment 1: Moorpark City Council Policies 6.9 through 6.11
Attachment 2: Moorpark City Library Fine and Fee Schedule
Attachment 3: Moorpark City Library Card Application — English
Attachment 4: Moorpark City Library Card Application — Spanish
S:\Administrative Services\City Clerk\LIBRARY BOARD\Agenda Staff Reports\2013\2013 1008 Policy and Library Card App
Revisions.docx
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Policy 6.9: Moorpark City Library Materials Selection
1. Mission
The Moorpark City Library (Library) provides information, lifelong learning,
inspiration and enjoyment to people of all ages through reading and technology.
This Materials Selection Policy sets guidelines used by the Library for the
selection of books and other print and electronic materials.
2. General Governing Factors
The selection of materials for the Library is governed by four factors:
A. The needs of the individual and of the community.
B. The individual merit of each work.
C. The existing collection, budget and services of the Library.
D. The Library adheres to the Library Bill of Rights and The Intellectual
Freedom Statement (copy is available at the Moorpark Library Circulation
Desk and at the City Clerk's office).
3. Principles of Selection
A. The Library aims to obtain and make readily accessible materials that fill
the cultural, educational and leisure needs of City residents.
B. Materials are selected from a number of sources. The basic consideration
for the selection of any item is whether it is of proven or potential interest
to the community served.
C. Additional criteria include:
• Availability and cost of the material
• The amount of similar material already in the collection
• The availability of the material elsewhere in the community
• The physical makeup of the material
• Opinions expressed by critics or reviewers
• Local interest or demand
D. In Selecting selecting Materials materials to reflect the diversity of the
needs and interests of the residents of Moorpark, it should be recognized
that some materials chosen may be offensive or trivial to some persons
while being meaningful or significant to others. The Library does not
endorse or agree with all opinions expressed in the materials in the
collection.
ATTACHMENT 1
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E. Materials shall be made as accessible as possible to the public. The
Library does not serve as censor of the reading of any person. The Library
recognizes the importance in an open and democratic society of allowing
individuals to form their own opinions on issues and, therefore, acquires
materials that may be of a controversial nature.
F. Responsibility for the use of Library materials by minors rests with their
parents or legal guardians. The selection of materials for the Library will
not be governed by the possibility that these materials may come into the
possessions of minors. - - _ _ - __ _ _ - e"- _ _ _ _ - _ _
parentis.
4. Responsibility for Selection
A. The initial responsibility for materials selection lies with the professional
staff working within the area of service to children, young adults, and
adults. The general public may recommend material for consideration.
A. In making selections, Library staff shall do so in a manner based on
principle rather than personal opinion, reason rather than prejudice, and
judgment rather than censorship. The spirit of selection should be
inclusive rather than exclusive. Variety and balance of opinion are sought
whenever possible.
B. The Moorpark Library City Representative shall be the City Manager,, or
City Manager his/her designee (City Representative), who shall be
responsible for overseeing the development of the Library collection
according to the principles set forth in this policy.
5. Placement of Materials in the Library
A. The Public has free access to all Library materials consistent with this
policy.
B. Placement of materials within the Library is a professional decision.
Criteria include:
• Assigned Classification
• Format
• Susceptibility to loss or damage
• Rarity or cost
C. The Library staff labels materials for placement only, not to predispose the
user for or against any materials.
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6. Bindery / Book Mending
Only those materials of local significance, of long-term importance to the
collections, or heavily used items will be bound., or _rebound or mended as
needed.
7. Gifts — Funds
Donations of funds are welcome and must be documented by the City. Donation
funds must be immediately sent to the City of Moorpark Finance Department for
deposit and accounting on the day received or the next business day if received
on a weekend or after 5:00 p.m. The City reserves the right to make the final
decision on use of donations of funds towards library enhancements.
8. Gifts - Materials
Donations of materials or fundsmaterials to enrich the collection are welcome.
Donated materials are received by the Moorpark Friends of the Library and the
Library professional staff reserves the right to review all donated materials and
determine if any of the materials are to be added to the collection. Gift materials
must meet the same selection criteria as purchased materials. The Library
- - - - •_ e e: :.• .If the
donated materials do not meet the selection criteria to be added to the library
collection, the material is the property of the Moorpark Friends of the Library.
8,-9. Withdrawal of Materials
Damaged, worn, obsolete, superseded, or unused items may be withdrawn from
the Library upon the written recommendation of the City Librarian or Library
Director with the written approval of the Moorpark City Representative.
Weeding and/or disposal of Library library Materials materials shall be at the
discretion of the Moorpark City Representative. -Recommendation regarding
resale, donation, or disposal of weeded material will be made by the City
Librarian and approved by the City Representative prior to undertaking the
following procedural options:
A. Materials determined worthy of re-sale or donation will-shall be offered to
the Friends of the Moorpark City Library for the purpose of sale(s) with all
proceeds to benefit the Moorpark City Library. -Items that remain unsold
are the responsibility of the Moorpark Friends of the Library who will
dispose of the material.
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B. If the Friends of the Moorpark Library do not accept the discards worthy of
re-sale or donation, the City, at its sole discretion, will—shall hold book
sales or donate the material to non-profit, charitable organizations as
determined by the City Representative.
C. Books determined not worthy of re-sale or donation will be appropriately
disposed of by the City as determined by the Moorpark City
cRepresentative. Any material that can be recycled will be recycled.
10. Reconsideration of Materials
Persons objecting to the content of materials in the Library shall be invited to
state their objection in writing and addressed to the Moorpark City Library. Any
request for reconsideration will be reviewed by the City Librarian Library Director
in consultation with the City Representative. The decision of the Library
Cti-recterCity Librarian shall be final.
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Policy 6.10: Moorpark City Library Internet and Computer Use and Patron
Agreement
1. Introduction
The Moorpark City Library (Library) provides the opportunity for public access to
the Internet, which allows individuals of all ages the freedom to explore and
expand their knowledge beyond the traditional "walls" of the Library.
The following policy governs the use of public computer resources in the
Moorpark City Library, including public Internet access, library workstations and
library laptop computers, non-Internet applications, wireless access (Wi-Fi), and
remote use of the library's computer serviceGtechnology offerings.
Before using any public workstation at the Moorpark City Library, a patron must
read and patrons agree to abide to the-this "Moorpark City Library Internet and
Computer Use Policy and Patron Agreement", (Policy), the form of which shall be
approved by the City Manager. By signing for a library card for their children
under the age of 18, parents and or legal guardians acknowledge that their
children will be allowed access to the Internet if the parent or legal guardian gives
permission on the library card application. - -e e. **- • • *-
I Library patrons that access the City's wireless network (Wi-Fi) while using their
own wireless capable devices will be required to affirmatively acknowledge a
wireless user agreement prior to each use.
2. Internet Content
The Internet is an unregulated, global resource that contains materials that some
persons may find offensive. -While the City will take precautions to regulate
internet access by minors on the City's library computers, the City is not
responsible for anything that any Library library user may see or read while in the
Library that the user or, in the case of minors, the user's parents or legal
guardian, may find offensive. -The City is not responsible for a minor that brings
into the library a wireless capable device that permits access to the wirelesc,
internet networkWi-Fi which is unfiltered and unsecured, The City urges parents
or legal guardians to accompany their children while visiting the Library to ensure
that their children are safe at all times.
3. Internet Users
Internet users are expected to act in a responsible, ethical, and legal manner.
Users may not use Library computers to access Internet sites that depict or
transmit material that violates state or federal law. The Library is not responsible
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for the content of retrieved information. Library users are responsible for critically
evaluating the quality and accuracy of material obtained from the Internet.
Internet filter software is not infallible and even when using filtering tools minors
may be exposed to explicit material.
The Library expressly disclaims and shall have no liability for any direct, indirect,
or consequential damages related to information obtained from the Internet. All
users shall expressly assume the risk of receiving incorrect, inaccurate,
defective, fraudulent, or unlawful information while accessing the Internet through
any equipment or service offered by the City of Moorpark.
Wireless Internet users must agree to the wireless network user agreement, the
wording of which shall be approved by the City Manager or his/her designee,
before accessing the Library's network with their own wireless capable devices.
To protect their privacy, Internet users must are advised to log off at the end of
their session.
4. Internet Access
Access on most of the Library computers is filtered as to sexually explicit content.
Adult patrons, by default, have unfiltered access for themselves. A parent or
legal guardian for Gchildren under the age of 18 - • - -* - - -
parent or guardian sshall designate, upon completing and signing the library card
application in the presence of Library staff, whether they authorize unfiltered
access to the Internet. •e • - e •• "-e - •' e e e• e. - • • -e
- . -e *e - - e ... e• - - - . ..Without this
authorization, no minor shall be issued a card with unfiltered Internet access.
Users whose conduct while using public computer systems is disruptive or
interferes with the use of the Library by others, will be asked to modify their
behavior or, if unable to modify their behavior, will be asked to leave the Library.
The Moorpark City Library reserves the right to revoke or suspend computer
privileges in the case of failure to comply with this policy or the violation of local,
state, or federal law. -The Library may suspend privileges by a minor without
notification to the parent or legal guardian. -In addition, unlawful activities will be
reported to the Ventura County Sheriff's department and dealt with appropriately.
5. Wireless Network (Wi-Fi) Security Warning and Disclaimer
A. The Moorpark City Library cannot guarantee the safety of data transmitted
across its • — • e Wi-Fi.
B. The Moorpark City Library assumes no responsibility for the
configurations, security, or changes to personal data files resulting from a
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connection to the Gity--rietwarkWi-Fi; the safety of equipment (patrons
should keep equipment with them at all times); nor for the availability of a
wireless connection (there is no guarantee that users will be able to make
a wireless connection).
C. Library staff does not provide technical assistance of any kind nor does
library staff touch patron's personal technology equipment.
D. The City's Wireless Internet Network Policy (Policy 2.14) applies to the
Moorpark City Library use. -All users with portable computers or devices
capable of receiving wireless signals will be required to acknowledge they
have read the City's wireless network user agreement prior to each use.
6. Rules of Conduct for Internet and Computer Use
A. Library workstations are available for one hour per day per user. -Sessions
may be extended if no other patrons are waiting for workstations. -Staff
may designate one or more computers for use as online homework
tutoring stations and may allow an exemption from the one-hour rule on
any such computer for this use between the hours of 3:00 p.m. and
closing Monday through Thursday.
B. One workstation will be designated as the "express" computer terminal.
This computer will be specifically for quick use and limited to a-15 minutes
at a time.
C. Use of a workstation is on a first-come/first-served basis.
D. Users must can sign up to use a workstation on a next-available basis.
Requests for specific computers cannot be honored.
E. Only one person at a time may use a workstation. Exceptions may be
made at the discretion of Library staff.
F. Printing may not be available at all workstations. -The printing fee shall be
set by resolution of the City Council, and customers are not permitted to
supply their own paper. -Printers may not be used for other purposes or
attached to other computers.
G. Library laptop usage and procedures are shall be at the discretion of
Library Staff staff and the Moorpark City Representative and may change
at any time. c et. - ,.* - - -* - -e • - - -e *e • •• -c.* --
to use library laptops, if available.
flash drive or bring one from home.
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Users are prohibited from interfering with the performance of the network.
Users must not reconfigure workstations, "hack" passwords, gain entry to
closed areas of the network, or introduce computer viruses. -Users are
responsible for any hardware of software damage they cause. -Tampering
with hardware or software is considered vandalism and may result in legal
action (violation of California Penal Code Section 502 et. seq.).
di. Users may not use the workstations or laptops for illegal activity, including
violating copyright laws or software license agreements.
KJ. Users may not install their own software programs or attach personal
hardware to Library computers other than a Universal Serial Bus (USB) for
saving documents.
LK. Users must not interfere with the work of others and must respect one's
right to privacy.
ML. The Moorpark City Library upholds the right of confidentiality and privacy
for all users; however, the Library reserves the right to monitor the use of
its Internet services and review any electronic data on the Library's lines
(including e-mail communications) if necessary for the proper operation of
the Library or to ensure compliance with this policy and/or local, state, or
federal laws. -Sign-up-in logs sheets for Internet use are not retained as
permanent records by the Library.
NM. Absolute privacy for patrons using electronic resources in the Library
cannot be guaranteed. There exists a possibility of inadvertent viewing by
other patrons, either by watching the user's screenT or because a user
may leave the screen unattended.
ON. The Library does not provide individual e-mail accounts to users; however,
users with existing e-mail accounts may access their accounts or users
may register for free e-mail services available on the Internet. The Library
assumes no responsibility and shall have no liability for any claim or
damage resulting from the provision of such access to users.
PO. Use of the Library's computers is a privilege. —Users must end their
sessions, log out, and leave the workstations or laptops when asked to do
so by Library staff.
7. Supervising Computer Use by Children
The pulatip-1413FaryLibrary does not serve in loco parentis (in the place of a parent).
Librarians cannot provide supervision of children as they explore the Internet.
The responsibility for what minors read or view on the Internet rests with parents
or legal guardians.
The following are recommended guidelines for parents and legal guardians to
ensure that children have positive online experiences, whether at home or at the
Library.
A. Use the Internet as a family. -Join your children in Internet exploration.
B. Explore the wide range of available information and tell your children
about sites you consider inappropriate for them.
C. Provide guidelines for your children on the amount of time they spend
online, just as for television viewing.
D. Instruct children NEVER to give out personal information (name, address,
password, telephone number, credit card number) online.
E. Teach children to be good online consumers. As with print information,
consider the source, date and accuracy of online information.
F. Parents or legal guardians and children are encouraged to read "Child
Safety on the Information Highway" and "Teen Safety on the Information
Highway" available free at any library location or at www.safekids.com and
www.safeteens.com.
8. Policy May Be Revised
The City of Moorpark reserves the right to revise this policy from time to time. If
revised, a copy of the current policy will be available at the Library Circulation
Desk and in the City Clerk's office. —All patron use of the Library Internet
workstations must be in compliance with the current policy whether or not a
patron has signed or read the revised policy.
Policy 6.11: Moorpark City Library Circulation
The following policy governs the terms by which materials may be borrowed from the
Moorpark City Library.
1. Library Card Registration
Any person residing in California may borrow materials free of charge from the
Moorpark City Library. --BefrowecCardholders are responsible for all material
checked out on their card.
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Library Cards for Adults. -Any person 18 years of age or older applying for a
Moorpark City Library card must show proof of identity and residence. -Post
office boxes are acceptable as mailing addresses; however, proof of residence is
required to obtain a card. -Acceptable identification may be any of the following:
A. California driver's license
B. California identification card
C. Check imprinted with name and address
D. Official mail (postmarked with current address)
E. Current bill imprinted with name and address
F. Current monthly rent receipt
G. Tax payment receipt
Restricted Temporary Library Cards for Teenagers Without Parental or Legal
Guardian Signature. Patrons 12 years of age through 17 years of age are
classified as teenagers in this policy. Teenagers do not need a parent's or legal
guardian's signature to get a restricted, temporary, one-time use card; however,
a parent or legal guardian must sign the application in person, in the presence of
Library staff, for the teenager to obtain their permanent card, which allows
continued checkout of material, use of the public computers, and the ability to
check out videos or DVD's. In order to obtain a temporary, one-time use card,
the teenager must be a Moorpark resident or attend a Moorpark School. To
obtain their temporary card, the teenager must present a picture ID verifying
residency or attendance at a Moorpark School. -The temporary, one-time use
card allows teenagers to check out two written material items only. -Library staff
will provide the teenager with a letter for their parent or legal guardian which
explains the temporary card.
Library Cards for Children. Children are eligible for a library card as soon as they
can print both their first and last names on the applicant signature line. -In the
event a child is unable to print, and at least 54-years of age, parental or legal
guardian signature will be accepted. The minor's date of birth is required on the
application.
The signature of a parent or legal guardian, in person at the Library, is required
on applications of children under 12 years of age and for permanent library cards
for youth ages 12 through 17.
Once the library card application is signed, the user agrees to follow the rules
and regulations of the Library. -New beffeweccardholders are limited to borrowing
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two items on the day the card is issued. -When those items are returned, the
ber-reweccardholder may borrow with full privileges if their account is in good
standing.
2. Confidentiality of Library Records
California State law (Government Code, Title I, Division 7, Chapter 3.5, Sections
1 6254 (j) and 6267) protects the confidentiality of library patrons. -Library staff will
always operate in a manner that conforms to the requirements of the law in the
handling of patron records and accounts. -According to this statute, library staff
may not release information to any other party regarding any item borrowed by
any other person, including information released to a parent or legal guardian
regarding what items their child has checked out.
As permitted by the above-cited statute, library staff may release information on a
beffewercardholder's account to a third party if the be-r-Feweccardholder has
provided a written notice allowing the third party access to the
ber-Fewercardholder's account information. A berrewercardholder may authorize
another party to pick up and check out materials by sending his or her library
card along with the written request or notice with the third party. Held items can
be checked out only to the card that was used to place the hold whether or not
another card is associated with the cardholder who made the request.
Demographic information may be gathered in order to plan Moorpark City Library
services. This information is used anonymously and is not disclosed in any way
that would identify the person registering. —All information provided on the
registration form is protected by the statute cited above.
3. Non-Resident BorrowerCardholders
Persons residing outside of the State of California may obtain a Moorpark City
Library card by paying a non-resident fee as determined by resolution of the City
Council. -Payment of this fee will entitle the borrowercardholder to the same
borrowing privileges enjoyed by all other Library card holders.
4. Loan Periods
Reference the Moorpark City Council Policy Resolution adopting a Library Fine
and Fee Schedule (a copy of the current Schedule will be available at the Library
Circulation Desk) for details regarding loan periods. A • - ^e
on hold for another borrower. For purposes of this policy new bestseller material
shall remain in that category no longer than six (6) months. Loan periods for
generally non renewable.
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.e -. .e - •• . .e -e •• • - e- - - zee .e . • -
:. " - • . DVDs and New-bestseller items will be available for a
one-week check-out period with no renewals and will not be available for holds.
New bestseller items will be clearly labeled and shelved separate from other
materials.
Loan periods for inter-library loaned materials will be determined by the lending
institution and are generally non-renewable.
Reference materials and microforms must be used in the Library and are not
available for checkout. -These materials may be loaned to other libraries for in-
library use only.
5. Renewals
All items, with the exception of DVDs and "Hot off the Press"identified new
bestseller books can be renewed once for the standard loan period for the item
unless the item is on hold for another befreweccardholder. -Patrons may renew
overdue items provided they pay any outstanding finesfees before renewing.
Cataloged materials that are eligible for renewal may be renewed at the
Moorpark City Library Circulation Desk, from any Library computer, via the
Internet, or by phone.
6. Number of Items per Library Card
Reference the Moorpark City Library Fine and Fee Schedule for details regarding
borrowing limitations for specific material.
7. Parental/Legal Guardian Control control of Mi410E --minors' Accoss access to
Video and DVDs. Materials
The Library will honor written requests by a parent or legal guardian that their
minor children not be permitted to borrow any video or DVD_item or may be
permitted to borrow only DVDs from the Children's Collection as marked on the
library card application for the child.
8. Reserves and Interlibrary Loan
Holds may be placed to reserve items (excluding "Hot off the Press" books) by
completing a hold request form on the online catalog. Users will be notified via e-
mail or by phone when items are available. Items will be held for one week from
the date of notification of the users.
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Items not owned by the Moorpark City Library may be requested from other
libraries by filling out an "Interlibrary Loan Request" e • e' e' •e - -
Gatalegat the Library. Library users are also welcome to fill in out a "Suggestion
for Purchase" form, available at the library or on-line at the library website, for
items not currently in the collection. A librarian will review each of these
suggestions.
9. Overdue, Lost, and Damaged Material
Library users assume full responsibility for the return of materials, in good
condition, on or before the due date noted on the receipt. Firms Fees will—be
chargedaccrue for each day the Library is open. Fines Fees vary by item type.
Media materials should not be returned in the book drop. There are two drops,
one for books and one for media (CDs, DVDs, Audio Books, etc.). Patrons are
advised to return media to the circulation desk or place media in the media
designated book drop. Patrons will be charged for media materials that have
been damaged from being returned in the book drop marked for books.
Library users assume full responsibility for loss or damage to materials they
check out. Damage includes, but is not limited to, stained and/or torn covers or
pages, writing in or on materials, liquid damage, missing pages, missing pieces,
scratched discs, and dirty or damaged cases or damaged parts. Charges for
materials lost or damaged beyond repair will be the price shown in the Library's
automated catalog, either the actual cost or a default cost for the type of item
plus a processing fee (reference the Moorpark City Library Fine and Fee
Schedule), and accrued finesfees (if applicable). In the cases of unusual
circumstances, it will be left to the City Librarian under direction of the City
Representative to assess charges for lost or damaged materials other than as
specified by the Moorpark City Library Fine and Fee Schedule.
In lieu of paying for a lost item, a patron may replace the lost material with like
material of equal or greater quality. The City Librarian has final authority to
determine the acceptability of the substitute item. The ber-Fewercardholder is still
responsible for the processing fee and any finesfees accrued. Charges for
damaged materials that can be repaired will be determined on a case-by-case
basis by the City Librarian under the direction of the City Representative.
For materials borrowed for a Moorpark patron from another library (interlibrary
loan materials), the replacement cost is determined by the lending library. The
bor-Fewefcardholder is still responsible for the proccssing fee and any finesfees
accrued.
It is the responsibility of the beffeweFcardholder to return borrowed items on time.
Overdue notification is done as a courtesy only. Overdue items are considered
lost 30 days after the due date and applicable finos, fees, and charges will be
15
assessed. A • e. es.tie e --e - * e- - - -e e -•
Finance Department. Patrons are encouraged to keep check out receipts and
check item due dates on the account online as they are responsible for all late
fines and fees whether or not they receive a notice.
User accounts with finesfees and fees totaling $20:005.00 or more will be
suspended and blocked from further use until fine-gees are paid. In financial
hardship cases, the City Librarian may work with the patron to provide an
alternate payment plan and note such arrangements on the patron record
for tracking purposes, and will report such payment arrangements to the City
staffRepresentative..
10. Recovering Overdue Materials
Moorpark City Library will send an overdue notice to a patron 14 days after an
item is due. At 28 days after the item is due, a second notice and bill is sent to
the patron requesting that either 1) the item be returned and Pees paid or 2) the
patron can pay the cost of the item plus processing fee of $10 per-itentif the item
is lost-be-paicl. Six weeks after an item is due, the library will send the patron's
account to a ecollection agency.
Moorpark City Library uses a collection agency to recover lost materials with a
valpe-ever450and fees owed for delinquent accounts with outstanding balances
of over $50.00. At 14 days following the second notice, the delinquent account is
referred to the collection agency and an additional collections fee of $10 isshall
be added to the patron's account.
16
Moorpark City Library Fine and Fee Schedule
FINES
Loan Borrowing
Item/Material Period Limit Fine Maximum Fine
30 items
Maximum items per card Varies Varies Varies by item
maximum
30 titles
LFiction 3 weeks 200/day $6.00 per item
maximum
Non-Fiction 3 weeks 3 per subject 200/day $6.00 per item
Magazines (excluding most
3 weeks 10 200/day $3.00 per item
current issue)
ilBest Seller New Adult Books 1 week 5 titles 20¢/day $6.00 per item
Holiday Books 3 weeks 2 titles 20¢/day $6.00 per item
Assignment Books (subject 2 titles per
3 weeks 200/day $6.00 per item
specific, vary throughout the year) subject/topic
Science Fair/ Project Books 3 weeks 2 titles 200/day $6.00 per item
Inter Library Loan Material Varies 5 titles $1.00/day $30.00 per item
Audio Books 3 weeks 5 titles 200/day $6.00 per item
Compact Discs 1 week 5 titles 200/day $6.00 per item
Videos / DVD's 1 week 5 titles 200/day $6.00 per item
FEES
Description Fee
Replacement Library Card $1.00 each
Non California Resident Library Card $25.00 annually
Copies - Black & White (8 1/2" x 11") 100/ per page
Prints - Black & White (8 'A" x 11") 150/ per page
Prints — Color (8 1/2" x 11") 500 per page
11CD RW (compact disk rewritable)* $1.00 each
I USB (universal serial bus) Flash Drive 1G (gigabyte)* $15.00 each$5.00 each
!Processing Fee for_Lost/Damaged Material $610.00 per item
Replacement Audio-Book (Book on CD) Cases $10.00 each
Replacement Jewel Cases or DVD Cases $1.00 each
Missing Barcodes $1.00 each
Inter Library Loan Fee Varies based on lending library fee_
Returned Checks $25.00 each occurrence
Delinquent Account Referred to Collection Agency $10.00 each occurrence
*Availability Not Guaranteed Effective 411/520/4-013
ATTACHMENT 2
17
Library Card Application - PLEASE PRINT
Moorpark Identification Number(Driver's License or ID)
tstq,
City Library
Name,Home Address,Phone Number
Middle Initial
Number Street Apt.#
Zip Code Home Telephone
Work Telephone Cell Number
Email Notification You wiU receive hold,overdue&lost notices by email only.
Email Address Month Day n
Birth Date
PERMISSION TO ALLOW ANOTHER PERSON TO ACCESS MY LIBRARY RECORD
I,hereby,allow the following person(s)access to my library account:
Authorized individual(s)library card#(s) Cardholder signature
For minors under the age of 18;parent/guardian please complete the following:
•My child may use the Internet(Internet access is automatically filtered for users under 18)* Yes No
•My child may use the Internet without filtering Yes No
•My child may check out ANY DVD movies or television show series in the Library's collection Yes No
•My child may ONLY check out DVDs from the Children's Collection Yes No
*Internet filtering software is not infallible and even when using filtering tools minors may be exposed to explicit material.
Print Parent/Guardian Name Signature of Parent/Guardian
STAFF USE:
Barcode 29069000 Adult Teen
Child NO Internet access Child with unfiltered Internet access Child NO DVD Child with Children's DVD ONLY Child with ALL DVD access
Teen NO internet Access Teen with unfiltered Internet Access _ Teen NO DVD__ Teen with Children's DVD ONLY _ Teen with ALL DVD Access
Date Staff Initial ATTACHMENT 3
4/13
18
Solicitud pare Tarjeta de B~bl - FAVOR DE ESCRIBIR EN LETRA DE IMPRENTA
Biblioteca de Ndmerude|dentificoddn(UcenbodeCundudrn|dentifioacion)
la K~u~dad de
wr
Moorpark
Nombre, DomiciUo, Numnero de Te|efonn
Ape|ido Nombre !nhda|del Segundo Nombre
NUmero Calle Nombre de Apto,
Ciudad [hdigoPosta| Telefonode|aCasa
/ \
� �
Telefono del Trbajo N6menodeTdefonuCe|u|ar
/
) \
� ' � �
Notification por correoe|ectrcinico Recibiraavisns par retenddn' bcmravencidaype/didasOnicamentepor
corneoe|ectranico.
Direoci6ndeConeo[|ectndvicm Fecha de Mes Dia AMn
nacimiento
AUTORIZACION PARA PERMITIR QUE OTRA PERSONA TENGA ACCESO A P0| REGISTRO DE BIBLIOTECA
Pnrmediode|apresenteautohzoque|asiQuientepersona(s)ten8aac:esna micuentadebib|inteca:
Ndmeno(s)de|atarjeta de biblioteca del individuo(s) Firma del Titular
autorizado(s)
Para menores de menos de 18 atios de edad; padre/madre/guardian por favor de Ilenar to siguiente:
• PNihUo(a)podrdusar|a|nternet(accesoa||nternetsefiltroautomaticamente Si No
� Mihijo(a)pod,ausare| Internet sin filtnoo Si No
� K8ihijo(a)pod,dretirarCNALQUIER D0Ddepe|icu|aoseriedeshnvxdete|evisihn Si No
s K4ihVo(a)SOLO pudra retirarDVDsde|aco|eccidninfanti| Si No
9uedo,expuestomo material exp&ciU°.
Nombre del Padre/Madre/Guardián en Letra de Firma del Padre/Madre/Guardián
Imprenta
PARA USO INTERN();
Barcode 29069000 Adult Child
__ __ __ __ __ __
Child NO .ntemetacceov Child with unfiltered internet access NO DVD DVD ONLY Child with ALL DVD
access___
Teen NO.ntemet Access Teen with unfiltered/nte,net Access Teen NO DVD Teen with Children's DVD ONLY Teen with ALL DVD Access
Date Staff Initial
4/13
ATTACHMENT 4
19
ITEM 8.B.
Friends of the Library Report. Board-Friends Liaison will
give an oral report.
Verbal Presentation
No Staff Report
20
ITEM 8.C.
OverDrive Website Demonstration. (Staff: Jo Rolfe)
Verbal Presentation
No Staff Report
21
ITEM 8.D.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager(7e
DATE: October 2, 2013 (Meeting of October 8, 2013)
SUBJECT: Consider Cancellation of November 12, 2013 Regular Library Board
Meeting
DISCUSSION
The regular meeting of November 12, 2013 falls the Tuesday after the Veterans Day
holiday and staff does not have any pressing agenda items to take before the Library
Board in November. If the Library Board concurs to cancel the November meeting, the
next regularly scheduled meeting will be on December 10, 2013. If it is necessary for
the Library Board to meet before this time, a special meeting could be called.
STAFF RECOMMENDATION
Direct staff to post a notice of meeting cancellation for November 12, 2013.
22
ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California August 13, 2013
1. CALL TO ORDER AND OATH OF OFFICE:
President Perez called the meeting to order at 6:03 p.m.
2. PLEDGE OF ALLEGIANCE:
Library Board Member, Mike Fenerin led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Fenerin, McGregor, Vice President
Pugh, and President Perez.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe,
Interim City Librarian; and Joyce Figueroa, Administrative
Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President Perez announced County Days will be held on October 5, 2013.
President Perez announced he attended the Chamber of Commerce Networking
Mixer at Disgustingly Delicious Bakery and Coffee House on August 6, 2013.
Board Member Dickson recommended the Library Board work with Friends of the
Library regarding a mobile library (bookmobile) as a future agenda item.
23
Minutes of the Library Board
August 13, Regular Meeting
Page 2
President Perez announced the Moorpark City Library will be closed August 16,
2013 for staff training and maintenance, as well as on September 2, 2013 for the
Labor Day holiday.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Revisions to the Rules of Procedure for the Library Board of the
City of Moorpark for Meetings and Related Functions and Activities. Staff
Recommendation: Adopt the Rules of Procedure for the Library Board of
the City of Moorpark for Meetings and Related Functions and Activities.
(Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
There were no speakers.
MOTION: President Pro Tern Pugh moved and Board Member Fenerin
seconded a motion to approve staff recommendation including adoption of
regular meeting schedule day and time. The motion carried by unanimous voice
vote.
B. Friends of the Library Report. Board-Friends Liaison will give an oral
report.
Board Member Fenerin gave the report on Friends of the Library's
revenue and upcoming events. He stated the Friends of the Library will
have a booth at the Country Days Event on October 5 and at the Civil War
Reenactment on November 9 and 10. He also stated they will be hosting a
Halloween Comedy Club Event in October.
There were no speakers.
C. Consider Informational Report on Over Drive Downloadable Collection
Purchase. Staff Recommendation: Receive and file the report. (Staff:
Jennifer Mellon)
Ms. Mellon gave the staff report.
A discussion followed among the Board and staff regarding the new
downloadable book platform at the library scheduled to launch in October,
and which will be accessible from the Library's enhanced webpage. The
Board discussed the electronic book formats available and the publisher
agreements.
24
Minutes of the Library Board
August 13, Regular Meeting
Page 3
The Library Board congratulated staff on getting this service, stated it will
be very well received, agreed that this is a great addition to our library,
and encouraged publicity to inform residents of this library enhancement.
There were no speakers.
MOTION: Board Member McGregor moved and Board Member Dickson
seconded a motion to receive and file the report. The motion carried by
unanimous voice vote.
9. CONSENT CALENDAR:
MOTION: Vice President Pugh moved and Board Member McGregor
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of July 9, 2013.
Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
MOTION: Board Member Fenerin moved and Board Member McGregor seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:38
p.m.
APPROVED:
Robert Perez, President
Attest:
Joyce R. Figueroa, Administrative Assistant
25