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Home My WebLink AboutMIN 2013 1218 CC SA REG MINUTES OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY OF THE CITY OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California December 18, 2013 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on December 18, 2013, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1. CALL TO ORDER: Mayor Parvin called the meeting to order at 7:15 p.m. 2. PLEDGE OF ALLEGIANCE: Jennifer Mellon, Administrative Services Manager, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Millhouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Hugh Riley, Assistant City Manager; Deborah Traffenstedt, Deputy City Manager; Ron Ahlers, Finance Director; David Bobardt, Community Development Director;; Jeremy Laurentowski, Parks and Recreation Director; Jennifer Mellon, Administrative Services Manager; Shaun Kroes, Senior Management Analyst; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.G. from the Consent Calendar for individual consideration upon the request of staff. Minutes of the City Council/Successor Agency Moorpark, California Page 2 December 18, 2013 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos stated she had attended Moorpark's 1st Annual 5K Fun Run and Fitness Challenge on December 14 at Arroyo Vista Community Park. She stated she hopes the grant the City will be applying for to fund the improvements for the trail system surrounding the park gets approved. Councilmember Van Dam on behalf of the Moorpark Kiwanis Club thanked staff for making the Breakfast with Santa event held here at the Community Center on Saturday, December 14, a success. Councilmember Van Dam encouraged the public to attend the production of Fiddler on the Roof in February at the High Street Arts Center. Councilmember Van Dam stated the sale of fresh Christmas trees in Staples parking lot on Los Angeles Avenue benefits the Moorpark High School music program. In response to Mayor Parvin, Mr. Laurentowski reported 159 persons participated in the 5K Fun Run. Mayor Parvin announced "Breakfast with Santa" featuring a pancake breakfast, photo opportunity with Santa, and a holiday craft for the children is coming to the Arroyo Vista Recreation Center on December 21. Mayor Parvin announced Christmas tree recycling begins December 26 and ends on January 10, where trees may be placed beside residents' recycling cart. Mayor Parvin announced the City will host a free electronic waste collection and secure paper shredding event for Moorpark residents on January 18, at the Public Services Facility on Fitch Avenue. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Providing Input to the Ventura Council of Governments Regarding Delegation to Prepare a Sub-regional Sustainable Communities Strategy. Staff Recommendation: Direct staff to provide a letter to the Ventura Council of Governments (VCOG) concurring with their staff report recommendations: 1) Decline sub-regional delegation for the 2016-2040 Regional Transportation Plan/Sustainable Communities Minutes of the City Council/Successor Agency Moorpark, California Page 3 December 18, 2013 Strategy (RTP/SCS) for Ventura County; and 2) Pursue establishing a committee of local planning staff to coordinate with Southern California Association of Governments staff on the SCS process, and report to the VCOG Board on the status of the process. Ms. Mellon gave the staff report. There were no speakers. MOTION: Mayor Parvin moved and Councilmember Pollock seconded a motion to direct staff to provide a letter to the Ventura Council of Governments (VCOG) concurring with their staff report recommendations: 1) Decline sub-regional delegation for the 2016-2040 Regional Transportation Plan/Sustainable Communities Strategy (RTP/SCS) for Ventura County; and 2) Pursue establishing a committee of local planning staff to coordinate with Southern California Association of Governments staff on the SCS process, and report to the VCOG Board on the status of the process. The motion carried by unanimous voice vote. B. Consider Revisions to City Council Policy 6.9: Moorpark City Library Materials Selection; Policy 6.10: Moorpark City Library Internet and Computer Use and Patron Agreement; Policy 6.11: Moorpark City Library Circulation; and Resolution Adopting Revised Library Fine and Fee Schedule. Staff Recommendation: 1) Approve recommended changes to City Council Policy 6.9; Policy 6.10; and Policy 6.11, to be incorporated into the next update of the City Council Policies Resolution; and 2) Adopt Resolution No. 2013-3248, adopting revised Library fine and fee schedule and rescinding Resolution No. 2010-2893. Ms. Mellon gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to: 1) Approve recommended changes to City Council Policy 6.9; Policy 6.10; and Policy 6.11, to be incorporated into the next update of the City Council Policies Resolution; and 2) Adopt Resolution No. 2013-3248, adopting revised Library fine and fee schedule and rescinding Resolution No. 2010-2893. The motion carried by unanimous voice vote. C. Consider Resolution Rescinding Resolution No. 2008-2702 and Resolution No. 2008-2745 and Adopting the September 2013 Engineering and Traffic Survey and Approving Speed Limits and Posting of Speed Limit Signs on Certain Street Segments Identified in Said Survey. Staff Recommendation: Adopt Resolution No. 2013-3249, rescinding Resolution Nos. 2008-2702 and 2008-2745 and adopting the September Minutes of the City Council/Successor Agency Moorpark, California Page 4 December 18, 2013 2013 Engineering and Traffic Survey and approving speed limits and posting of speed limit signs on certain street segments identified in said survey. Mr. Kueny gave the staff report. There were no speakers. MOTION: Councilmember Pollock moved and Councilmember Mikos seconded a motion to adopt Resolution No. 2013-3249, rescinding Resolution Nos. 2008- 2702 and 2008-2745 and adopting the September 2013 Engineering and Traffic Survey and approving speed limits and posting of speed limit signs on certain street segments identified in said survey. The motion carried by unanimous voice vote. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Van Dam moved and Councilmember Mikos seconded a motion to approve the Consent Calendar with the exception of Item 10.G, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Warrant Register for Fiscal Year 2013/14 — December 18, 2013. Staff Recommendation: Approve the warrant register. B. Consider Resolution Amending the Fiscal Year 2013/14 Budget to Appropriate Funding for Other Post-Employment Benefits (OPEB) of $126,000 in Compliance with Governmental Accounting Standards Board (GASB) Statement No. 45. Staff Recommendation: Adopt Resolution No. 2013-3250, amending the FY 2013/14 Budget to appropriate $126,000 to fully fund the OPEB present value of benefits. ROLL CALL VOTE REQUIRED C. Consider Rejection of Claim from: Cecilia Soto Loftus,. Staff Recommendation: Reject the claim and direct staff to send a standard rejection letter to the claimant. D. Consider Resolution Ratifying Ventura County Fire Protection District, Ordinance No. 28 Appendix L, Pertaining to Building Standards for Application within the Jurisdictional Boundaries of the City of Moorpark and Rescinding Resolution No. 2010-2985. Staff Recommendation: 1) Adopt Resolution No. 2013-3251 , rescinding Resolution No. 2010-2985; and 2) Direct the Building Official to file a copy of the findings of the Ventura County Fire Protection District together with a copy of Appendix L of Ordinance No. 28 with the California Department of Housing and Community Development and California Building Standards Commission. Minutes of the City Council/Successor Agency Moorpark, California Page 5 December 18, 2013 E. Consider Request to Terminate all Further Proceedings on: 1) Zoning Ordinance Amendment No. 2013-04: An Amendment to Section 17.20.060 (Permitted Uses in Commercial and Industrial Zones) or Title 17 (Zoning) of the Moorpark Municipal Code to Allow Retail Uses in the M-1 Zone with a Conditional Use Permit (CUP) When Immediately Adjacent to a Freeway Interchange; and 2) Conditional Use Permit No. 2013-02: A 71 ,280 Square-Foot Retail Use in the M-1 Zone at 14501 Princeton Avenue on the Application of Manny Asadurian, Jr. Staff Recommendation: Accept the withdrawal of the application, direct staff to terminate all further proceedings on the Ordinance and CUP, and confirm that Ordinance No. 419 is not adopted based on the withdrawal of the application by the applicant. F. Consider Resolution Directing the Planning Commission to Study, Hold a Public Hearing, and Provide a Recommendation to the City Council on Amendments to Chapter 17.08 (Definitions), of the Zoning Ordinance to Update Definitions of Supportive Housing, Target Population, and Transitional Housing. Staff Recommendation: Adopt Resolution No. 2013-3252. H. Consider Amendment No. 9 to Agreement with David S. Hopkins (Pacific Sweep) for Street Sweeping Services. Staff Recommendation: Authorize the City Manager to sign Amendment No. 9 to the Agreement, extending the Agreement until June 30, 2014. I. Consider Resolution Authorizing the City's Fiscal Year 2013/14 Transportation Development Act Claim. Staff Recommendation: Adopt Resolution No. 2013-3253. J. Consider Amendment No. 4 to Agreement for Traffic Engineering Services for Traffic Signal Operations with Hartzog & Grabill, Inc. and a Resolution Amending the Fiscal Year 2013/14 Budget to Fund the Traffic Engineering Services. Staff Recommendation: 1) Authorize the City Manager to sign Amendment No. 4 to the Agreement, subject to final language approval of the City Manager and City Attorney; and 2) Adopt Resolution No. 2013- 3254, amending the FY 2013/14 Budget to appropriate $6,000.00 from the Traffic Safety Fund (Fund 2000) to fund traffic engineering services. ROLL CALL VOTE REQUIRED K. Consider Amendment No. 1 to Agreement with Penfield and Smith for Boundary Survey Services for Arroyo Vista Community Park and Resolution Amending the Fiscal Year 2013/14 Budget to Fund the Work from the Transportation System Management Fund (2001). Staff Recommendation: 1) Approve Amendment No. 1 to the Agreement and authorize the City Manager to sign the Amendment to the Agreement, subject to final language approval of the City Manager and City Attorney; Minutes of the City Council/Successor Agency Moorpark, California Page 6 December 18, 2013 and 2) Adopt Resolution No. 2013-3255 to fund the work. ROLL CALL VOTE REQUIRED L. Consider Recreation Programs Cost Recovery Summary for Fiscal Year 2012/13. Staff Recommendation: Receive and file report. M. Consider Resolution Amending the Fiscal Year 2013/14 Budget for Geotechnical Engineering Services at Arroyo Vista Community Park. Staff Recommendation: Adopt Resolution No. 2013-3256, amending the FY 2013/14 Budget to appropriate $15,800 from the General Fund (1000) to fund this work. ROLL CALL VOTE REQUIRED N. Consider Amendment No. 2 to Lease Agreement with First 5 Neighborhoods for Learning. Staff Recommendation: Approve Amendment No. 2 to the Lease Agreement, extending the term and providing for repayment of the construction costs for a shade structure, and authorize the city Manager to sign the Amendment to the Agreement, subject to final language approval of the City Manager and City Attorney. 0. Consider Resolution Amending the Salary Plan for Competitive Service, Non-Competitive Service, and Hourly Employees and Rescinding Resolution No. 2013-3210. Staff Recommendation: Adopt Resolution No. 2013-3257, rescinding Resolution No. 2013-3210. P. Consider Resolution Amending Classification Plan and Rescinding Resolution No. 2010-2962. Staff Recommendation: Adopt Classification Plan Resolution No. 2013-3258, rescinding Resolution No. 2010-2962. The following item was pulled for individual consideration. G. Consider Approval of Bus Shelter Artwork Project and Replacement of Bus Shelter Paneling. Staff Recommendation: Approve the proposed bus shelter artwork project, including replacing the existing bus shelter perforated steel paneling with aluminum perforated paneling. Mr. Kroes stated the City Attorney has directed staff to update the staff recommendation to include language that the artist and guardian be required to sign documentation to clarify that the City has the right to remove the artwork when the bus shelters are redesigned. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve the proposed bus shelter artwork project, including replacing the existing bus shelter perforated steel paneling with aluminum perforated paneling, subject to the artist and her guardian signing an Artist's Waiver of Rights" and an "Irrevocable License to Reproduce", subject to final review and approval by the City Manager and City Attorney. The motion carried by unanimous voice vote. Minutes of the City Council/Successor Agency Moorpark, California Page 7 December 18, 2013 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Millhouse seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 7:37 p.m. , . (Jar ice S. Parvin, Mayor ATTEST: 0 Maureen Benson, City Clerk ,- 4)„ -'