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HomeMy WebLinkAboutAG RPTS 2014 0303 PR REG p�4 F �`=z CITY OF ,-� MOORPARK ,/V �v. PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1 799 Moorpark Avenue,Moorpark,CA 93021 Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark @moorparkCA.gov PARKS AND RECREATION COMMISSION MEETING AGENDA March 3, 2014 6:30 p.m. Moorpark Community Center 799 Moorpark Avenue 1. CALL TO ORDER: 2. PLEDGE OF ALLEGIANCE: 3. ROLL CALL: 4. SPECIAL AGENDA ITEMS: A. Consider Nomination and Selection of Chair and Vice Chair. 5. PUBLIC COMMENTS: 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider Location for Splash Pad. Staff Recommendation: Approve staffs recommendation to install a splash pad at Arroyo Vista Community Park as shown in Option D, and approve staffs recommendation to install a splash pad at College View Park at a future date. B. Consider Options for Multi-Use Court. Staff Recommendation: Approve staffs recommendation of Option B and recommend a budget of $24,600 to the City Council to repair the multi-use court and to install two basketball courts. C. Schedule the 2014 Spring Park Tour. Staff Recommendation: Schedule a date and time to conduct the 2014 Spring Park Tour (No written report). 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Regular Meeting of December 2, 2013. Staff Recommendation: Approve as presented. JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM Mayor Councilmember Councilmember Councilmember Councilmember P&R Commission March 3, 2013 Page 2 B. Recreation Programming Summer Quarterly Report. Staff Recommendation: Receive and file report. C. July 3rd Special Event Report. Staff Recommendation: Receive and file report. D. Consider Fiscal Year 2014/15 Objectives. Staff Recommendation: Receive and file report. 10. ADJOURNMENT: All writings and documents provided to the majority of the Commission regarding all agenda items are available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during regular business hours.The agenda packet for all regular Commission meetings is also available on the City's website at www.moorparkca.aov. Any member of the public may address the Commission during the Public Comments portion of the Agenda, unless it is a Discussion item.Speakers who wish to address the Commission concerning a Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the meeting;and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks and Recreation Department at 517-6227. In compliance with the Americans with Disabilities Act, if you need special assistance to review an agenda or participate in this meeting,including auxiliary aids or services,please contact the Parks and Recreation Department at(805)517-6227. Upon request, the agenda can be made available in appropriate alternative formats to persons with a disability. Upon advance notification of the need for disability-related modification or accommodation, reasonable arrangements will be made by City staff to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II). City of Moorpark ) County of Ventura ) ss. State of California ) I, Patty Anderson, Administrative Assistant of the City of Moorpark, County of Ventura, State of California, do hereby certify under penalty of perjury that I posted a copy of the agenda for the regularly scheduled meeting of the Parks and Recreation Commission for March 3, 2014. Executed this 28th day of February 2014, at Moorpark, California. ak Patty A derson Administrative Assistant Parks, Recreation & Community Services Department ITEM 8.A CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director DATE: February 26, 2014 (Meeting of March 3, 2014) SUBJECT: Consider Location for a Splash Pad BACKGROUND The Parks and Recreation Master Plan prepared by Moore lacofano Goltsman, Inc. in 2009, identifies deficiencies as they relate to park grounds and infrastructure. Section 3.7 of the Master Plan, Facility Needs Analysis, identifies a list of park facilities that were requested by the community and that reflect the current trends in park and recreation facility development established by the National Recreation and Parks Association (NRPA). According to Table 3.1 of the Master Plan, a splash/water play pool (splash pad), is a facility that is desirable and should be available to the residents of Moorpark. With a current population size of 35,000 residents, the City of Moorpark would require two splash pads within the City park system. In addition, on May 15, 2013, the City Council approved the City of Moorpark Mission Statement, Priorities, Goals and Objectives for FY 2013/14. Under Departmental Goals and Objectives, Section VI, Reinforce and enhance Moorpark's attractive community character and safeguard its desirable resources, the City Council approved Item 7, Select location, design, and construct a water spray attraction at one or more selected City Parks. On August 26, 2013, staff provided the Parks and Recreation Commission information pertaining to the City's desire to install a splash pad at one or more City parks, as well as imagery relating to this type of amenity. In an effort to move this project forward, staff established a list of criteria that should be considered when evaluating possible locations for a future splash pad, such as visibility, parking, environmental exposure, existing facilities, etc., and the Parks and Recreation Commission determined that Arroyo Vista Community Park (AVCP), Tierra Rejada Park, Peach Hill Park, College View Park, and the downtown area on High Street are the locations that should be considered for this type of amenity. 1 Parks and Recreation Commission March 3, 2014 Page 2 On September 28, 2013, the Parks and Recreation Commission took a tour of the five locations and on November 4, 2013, the Parks and Recreation Commission determined that Arroyo Vista Community Park would be the preferred location for a splash pad. The Commission also agreed that College View Park would be a suitable location, but could not recommend this location until a determination has been made in regards to the development of the fire station proposed for the north side of the park. In addition, the Commission felt that a splash pad would be appropriate on High Street if this use could be incorporated into the overall design and circulation concept for downtown. DISCUSSION During the November 4, 2013, Parks and Recreation Commission Meeting, the Commission requested additional information on the different types of water spray features and confirmation on the type of water feature being considered. Due to the differences in initial installation and infrastructure costs, overall maintenance and staffing costs, and certain liabilities, staff feels that a 'splash pad', as opposed to a `water park', is the type of feature being considered at this time. The two water spray features differ as follows: According to Wikipedia, "A splash pad is a recreation area, often in a public park, for water play that has little or no standing water. This is said to eliminate the need for lifeguards or other supervision ... Typically there are ground nozzles that spray water upwards out of the splash pad's raindeck. There may also be other water features such as a rainbow (semicircular pipe shower), a mushroom shower, or a tree shower. As well, some splash pads feature movable nozzles similar to those found on fire trucks to allow users to spray others..." According to Wikipedia, "A water park is an amusement park that features water play areas, such as water slides, splash pads, spraygrounds (water playgrounds), lazy rivers, or other recreational bathing, swimming, and barefooting environments. Water parks in more current states of development may also be equipped with some type of artificial surfing or bodyboarding environment such as a wave pool or FlowRider." The major difference between the two types of water spray features, ultimately resulting in an increase in costs and liability, is in regards to the water level of the water feature. Splash pads generally do not have standing water, thus do not require staff supervision. Water parks are generally larger water features, with water depth commonly exceeding 12" and require higher infrastructure costs, staffing and supervision per current Health and Safety Code requirements. On November 4, 2013, staff presented to the Commission three options for the location of the future splash pad. However, the Commission requested additional information on the future use(s) of the existing multi-use court prior to making a recommendation, as the location of the multi-use court is integral to the overall use of the area surrounding 2 Parks and Recreation Commission March 3, 2014 Page 3 AVRC and circulation through the site. Since then, staff has also had an opportunity to finalize the plans for the recreational trail system for AVCP and has revised the exhibits that were presented previously to the Commission in order to provide an accurate representation of AVCP as it currently exists, as well as future projects that impact the general areas being considered. In addition, staff has provided two additional options for the Commission to consider. One consists of the area between the existing gazebo and tot lot and the other is north/west of AVRC as suggested by the Commission. Staff has contact several manufacturers that specialize in the construction of splash pads and has determined that on average, most mid-size splash pads are located within an area approximately 50' x 75', not including additional areas for seating or a walking path. The industry standard is one park user for every twenty-five square feet. Based on this information, the splash pad can accommodate up to approximately 140 users at any given time. Staff has also discovered that the structure that houses the pumps and filtration equipment vary in size, but generally consist of a walled structure approximately 15' x 20'. This size will generally accommodate three pumps with accessory equipment, such as filters and piping. Staff has presented the options shown in Attachments 1 through 5 utilizing these sizes as a general guide for discussion purposes. It should also be noted, that along with the splash pad, a certain amount of space needs to be provided for accompanying structures and amenities, such as a shade structure, picnic tables, shade trees and walkways. Staff has included a general layout of these amenities for each location to provide the Commission with a generalized concept for each option. The actual size, design and a detailed cost estimate will be presented at a future date. Option A (Attachment 1): The splash pad is located south of the multi-use court and east of the tennis courts. Option B (Attachment 2): The splash pad is located where the future pool site is located, north of the multi-use court. Option C (Attachment 3): The splash pad is located where the multi-use court is currently located. Option D (Attachment 4): The splash pad is centrally located between the gazebo and tot lot. Option E (Attachment 5): The splash pad is located north of AVRC. In order to visualize the future layout of AVCP and long term uses of the park, staff has identified the existing and proposed facilities, particularly as they relate to the areas adjacent to the recreation center. The future facilities are shown on Attachments 1 through 5 and consist of an aquatic center, the expansion of the AVRC gym and a recreational trail system. These future facilities are identified below with the related objectives approved by the City Council for FY 2013/14. 3 Parks and Recreation Commission March 3, 2014 Page 4 VI.B.1. Consider options for funding construction and maintenance of a community aquatic facility. The original master plan for AVCP included an aquatic facility located south/east of the AVRC gym. The approximate location of the facility is where the existing tennis courts are currently located. However, in 2002, the City Council approved a conceptual plan, prepared by Martinez Amador Architects, Inc., for the aquatic facility. The approved facility location encompasses the majority of the area on the east side of AVRC, between the recreation center and parking lot B. Due to budgetary constraints, primarily related to long term maintenance costs, the project was postponed until a partnership could been established with a local interest group that would commit to the long term maintenance of the facility. The aquatic facility included a competition lap pool, a small wading pool for young children, and an auxiliary restroom/concession building. VI.C.1. Expand Arroyo Vista Community Park gym. The plans and specifications for the gym expansion project were completed in 2007. The project generally consists of the expansion of the gym area to include a full basketball court and bleachers, and encompasses the area east of the existing gym. VII.A.20. Develop a conceptual plan and cost estimates for a formal walking path around the perimeter of Arroyo Vista Community Park. VII.A.26. Develop conceptual design plan and cost estimates for widening the access road within Arroyo Vista Community Park (AVCP) to accommodate bike lanes/paths and sidewalks. The City recently had plans and specifications prepared for a bicycle trail extension from the pedestrian bridge on the east end of the park, to the connection of the existing bicycle path north of AVRC along the access road, as well as a one mile recreation trail that extends around the perimeter of AVCP. The plans and specifications were approved by City Council on February 5, 2014. Staff has prepared a brief analysis of each option for the location of a future splash pad: Option A: Depending on the future uses of the multi-use court, the splash pad will be somewhat obscured from view, as seen from the northern portions of the park, due to the fencing material utilized for roller hockey or other activities that warrant a fully fenced court. Staff is concerned that if basketball is recommended by the Commission as an alternative use of the multi-use courts, this use may not be compatible, as basketball generally caters to a much older age group than a splash pad. Due to the fact that splash pads are relatively safe and do not require staff supervision, staff anticipates that a very young age group will utilize the splash pad on a regular basis. This location is also somewhat far from the restrooms located within AVRC. However, the location is directly adjacent to an existing tot lot and these two compatible uses may 4 Parks and Recreation Commission March 3, 2014 Page 5 be attractive to young children. Option B: Staff feels that this splash pad location will conflict with recreation programing, as the splash pad is directly adjacent to AVRC and the open turf areas that are frequently used for camp programs. The location may create a conflict with users of the splash pad and other park patrons that travel to and from the recreation center, as the splash pad is somewhat centered within the overall circulation system around AVRC. This area was also previously approved by the City Council for an aquatic center. However, there is ample parking and restrooms within close proximity, and the splash pad could be moved away from the multi-use court in an effort to separate non- compatible uses. Fencing adjacent to the parking lot should be considered to maintain an inward use of the facility. Option C: As discussed during the November 4, 2013, Parks and Recreation Commission meeting, staff recommended Option C, as it is staffs opinion that the addition of a splash pad will over utilize the general area to the east of AVRC, without additional changes to the adjacent areas, such as the elimination of the multi-use court. As mentioned previously, the future aquatic center, gym expansion and recreational trail system are all desirable and are future objectives approved by the City Council. In addition, the turf areas directly adjacent to the north and east of AVRC are utilized by many programs administered by the Recreation Department, such as summer camp activities, and staff feels that it is necessary to preserve these open areas for many of the activities that are scheduled throughout the year. This option is within close proximity to the parking lot, restrooms, and compatible uses such as the existing pavilion, tot lot and future aquatic center. Option D: It is staffs opinion that this location would be an appropriate location for the future splash pad. This option was not considered during the November 4, 2013, Commission meeting. The general area is relatively small considering the amount of space required for the splash pad, and the visual impact as seen from the parking lot and access road is somewhat obscured due the electrical equipment and pavilion north of this location. However, the existing and future walkways could be moved to accommodate this use, and this location is visible as seen from interior park locations. This location is directly adjacent to compatible uses, such as the existing playground and pavilion, and there is ample parking within close proximity. The restrooms are not necessarily close, but considering the advantages, staff feels that this location would be acceptable due to the fact that it is centrally located between AVRC and the softball fields, and would not conflict with current or future amenities adjacent to AVRC. Option E: During the November 4, 2013, Commission meeting, this area was considered by the Commission as a possible location for the splash pad. Staff feels that this area would conflict with recreational programs, as this turf area is utilized on a regular basis by camp programs. Staff also feels that this location would impact available parking within lot A, which is needed for patrons visiting the recreation center. However, this location is within close proximity to the restrooms and does not conflict 5 Parks and Recreation Commission March 3, 2014 Page 6 with futures uses planned for AVCP. It is also visible, there is ample room for the amenity and it would provide a positive visual impact for patrons visiting AVCP. FISCAL IMPACT As mentioned during the November 4, 2013, Parks Recreation and Commission meeting, the costs of splash pads vary depending on the overall size of the structure, the number of spray features incorporated into the overall design, and infrastructure costs, such as water service, drainage, the slip resistant surface material, and the size of the concrete foundation. Staff has obtained a sampling of several designs from various manufacturers for comparison purposes. According to the manufacturers, based on the designs shown in Attachments 6, 7 and 8, a budget of approximately $250,000 would provide the City with an opportunity to design and install a mid-size splash pad. However, this cost does not necessarily consider the type of water system. Staff recommends a recirculating water system, where the water source is filtered and treated in underground storage tanks, and recycled back through the system for use in the facility. However, the cost of this system is approximately $100,000 to $150,000 additional, depending on the size of the splash pad. Another option would be a drain to the sanitary sewer system, which would reduce the initial installation costs considerably, but would increase overall costs due to the high costs of water. A typical spray park utilizes approximately 500 gallons per minute (gpm).. For comparison purposes, running the park eight hours a day during three months in the summer, and an average of three hours a day the remainder of the year, would cost approximately $160,000/year at current water rates. This option is also not sustainable, and given the current drought conditions and the long term effects on our natural resources, staff does not recommend this option. However, there may be an opportunity to utilize the well water at AVCP and install a below ground infiltration system. This option will most likely not . reduce initial installation costs, as the costs of filtration equipment generally associated with recirculating systems will roughly equal the costs of additional below grade infiltration equipment. However, the long term maintenance costs will ultimately be reduced, as water costs at AVCP are minimal due to the available well water. The site will need to meet certain criteria for percolation purposes and the water source will need to be evaluated for this type of use. Staff recommends that the Parks and Recreation Commission make a recommendation to the City Council to approve the splash pad location identified in Option D. Staff will prepare a detailed cost estimate and a series of design options based on the size(s) of the spray park samples shown in Attachments 6, 7, and 8, and a preliminary budget of $250,000, and will present these options to the Parks and Recreation Commission at a later date. As mentioned previously, staff recommends deferring any decisions relevant to College View Park until a final determination has been made on the design and location of the fire station proposed by VCFD. 6 Parks and Recreation Commission March 3, 2014 Page 7 STAFF RECOMMENDATION 1. Approve staff's recommendation to install a splash pad at Arroyo Vista Community Park as shown in Option D; and 2. Approve staffs recommendation to install a splash pad at College View Park at a future date. Attachments: 1. Option A 2. Option B 3. Option C 4. Option D 5. Option E 6. Sample splash pad sample 1 7. Sample splash pad sample 2 8. Sample splash pad sample 3 7 co`; ATTACHMENT 1 (rye -' ARROYO VISTA COMMUNITY PARK :::. PROPOSED SPLASH PAD LOCATION OPTION 'A' FUTURE BICYCLE-PATH , ACCESS ROAD ' • FUTURE POOL –_ ) LOCATION r I 0, LOT B ',,! l•� SOFTBALL .?; FIELDS '` A�•AVRC ;� i ■ MULTI-USE FUTURE IMPROVED 1.1-i.11. COMET 11�' e WALKWAY-.4DA ACCESS ` cl P'\NSt)Id TO SOFTBALL FIELDS 1 U SO GYM > 1 FUTURE FITNESS 1 LOOP TRAIL LOT A —j` % d - PLptYG UND . 1 1 ' - 1ENNI rCOURrs PROPOSE PLASH PAD LOCATION VV/SHADE UCTURE & PICNIC TABLES PROPOSED SPLASH----- _ EQUIPMENT ENCLOSURE City of 7Koopark RRRTR %\ I el. u7 799 MOORPARK AVE Gla - MOORPARK CA,93021 PREPARED BY;JEREMY LAURENTOWSKI :CALE r=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR IIITf February 26,2014 o, ='rte ATTACHMENT 2 (c-fig; ARROYO VISTA COMMUNITY PARK < i PROPOSED SPLASH PAD LOCATION OPTION 'B' FUTURE BICYCLE PATH ti OGESS R6?gp . l y , P PROPOSED SPLASH PAD - j. LOCATION /SHADE ` LOT B , .• STRUCTURE & PICNIC ° SOFTBALL TABLES: �� ti FIELDS 1 zi c ' A FUTURE POOL i \.• LOCATION• `�,' R�� — rr, t� i- - \ .1 / J \J t. _ . l '" UUL I USE 1 FUTURE IMPROVED �, , 1 .� t i t �. ;� A,COU'T�, s s. , WALKWAY=.ADA ACCESS 1 ,` ``1 FXPANIOI 1.... $� TO SOFTBALL FIELDS / L FIELD 7 GYM 1 -' ry FUTURE FITNESS LOT A _ J %/.%? ��/�% LOOP TRAIL TENNt; OIJPJ PROPOSED SPLASH PAD EQUIPMENT ENCLOORE City of Aloopark NIRTI %\ r.`t� '� 799 MOORPARK AVE Bia MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI SCALE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR SATE February 26,2014 m ATTACHMENT 3 it . i ARROYO VISTA COMMUNITY PARK :0.9 PROPOSED SPLASH PAD LOCATION OPTION 'C' FUTURE BICYCLE PATH ACC ESS RQgp J lilt . • c . . • FUTURE POOL I I I LOT B. y LOCATION I l i , v . ' SOFTBALL 1, _a � FIELDS r l ' l` 1■ 1'1 I I` C /� r %,- �� f 11 • LION PAVI 1' ! WALKW1 IMPROVED ACCESS •.6 �'r . II j , r ANIAIOI"! OF FUTURE FITNESS u )` TO SO TBA L FIE _ \_ J LOT A LOOP TRAIL PLAYG UND TENNI:`COUP,rs PROPOSED SPLASH PAD LOCATION t W/Sf IADE STRUcTURE & PICNIC TABLES PROPOSED SPLAPAD . EQUIPMENT ENCL.OSUR -- City of�toopark NRRll %\ t`�Cal H 799 MOORPARK AVE � MOORPARK CA,93021 PREPARED 8Y:JEREMY LAURENTOWSKI SCALE 1"P300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR RATE February 26,2014 � �� e'ems*--- ARROYO VISTA COMMUNITY PARK ATTACHMENT 4 '^. ,. PROPOSED SPLASH PAD LOCATION OPTION 'D' _ FUTURE BICYCLE PATH ACI.ASS B O i` D r C< J FUTURE POOL I , ,` LOCATION I I ( LOT B : CV ATTACHMENT 5 '•- ARROYO VISTA COMMUNITY PARK PROPOSED SPLASH PAD LOCATION OPTION 'E' PROPOSED SPLASH PAD - - EQUIPMENT ENCLOSURE PROPOSED FUTURE BICYCLE PATH SPLASH F,< ,ASS ROAD PAD LOCATION W%SHADE STRUCTURE o _,,_---- © -- -- ' � n�r & PICNIC TABLES 1 i LOT B U /, ,,, SOFTBALL J c; � 1 I.�1- l'Js I�r)L I r FIELDS I k:';'''' J w 'v. /`�/ d < "" PAVILION -.':::. 1' M(JL I-USE __ 1 IMPROVED �IJ FUTUREIM 1; COU T WALKWAY-,ADAACCESS _ hl ! TO SOFTBALL FIELDS i1 4j FUTURE FITNESS - GYM LOT A LOOP TRAIL I'LAYG IDUND , , „\\ TENNIS LOUPTS r \ { I \� �"" City of 9►2oopark NUTI %\ �:r�u-47 t ' 799 MOORPARK AVE "•.. ''� MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI SCALE 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR NAiE February 26,2014 ATTACHMENT 6 — SPLASH PAD SAMPLE 1 c-C a o 0 4%_..,, , waferp la y D �y A A a 'Gn 9. �. , --- Solutions Corp . - r \ . w i splay f Solutions Corp, ( - - - tr y - 1 ,q r r, ttk: _ ` �3 YY f rth '�s f>� 3` y 1 '. -_ • LEAFLET PLAY • SAMPLE 300 . 3 • water x__ q —/-..... ;, . ow { L rtt- J ., f' ir x is * *r," y 13 ATTACHMENT 7 — SPLASH PAD SAMPLE 2 !-1—C,in Drop- y r PnodUCts.ILC �tq . . I.::: '...,....... -t+ i s /1 t" tt;' : ' -vot _ I ' 4....- - --.*tz--.7...,-,... .;::::—,:-07-0,.. -- ,-'. ---'-t- . ,s'1,' 4,'' ''• .-r':-..ci ,...,:g..(?: . ..- ..;'--,-;....',,. .V.-, :',I'•.,..,.7i, -,...-.:5'.: - ' ----.7=1-.7;4.''''' .._,,, k‘ ' ' ' _ ,, v om x ' .--,,;-:%.....;..- ,,,_. 0_,,,,-;.44.,,,J — \ .1'� t j .. � .� � � -y�'t�+_ 3. ,� 'a , • 4s xs-- .A KKK. ft ' --- *,z. pJo)E T 1 r�-9511 - _ '7121 Cottage St. Ashland,OH 44SOS 41 9,207,1229 www,rain-drop,com - 14 VORTEX AQUATI C STRUCTURES INTERNATIONAL INC. 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"f,/nem„ u'I I rrt4 q� ¢^5„`2r ,0,x5 6) Sf :(' ' ij `h�. t. zr 'f W s 1 1y 1 11,1 ,S 1 r a l �7 ,�, ty,. ��.n a I rri!J�tIY1k r µfflk n E r `k },--N, ' ',, , ,,.,, 1 Batt 1'e i )\t 11 r4e. 1 c7 N . ,, yF4 t M c0 i # i V) • ITEM 8.B CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director PREPARED BY: Jessica Sandifer, Management Analyst DATE: February 28, 2014 (Meeting of March 3, 2014) SUBJECT: Consider Options for Multi-Use Court BACKGROUND One of the City Council's adopted Fiscal Year 2013/14 goals and objectives is to: Vl.A.9. Analyze alternatives to better utilize the roller hockey court at Arrovo Vista Community Park as a multi-purpose court and consider options as part of Capital Improvement Program adoption. The multi-use court at Arroyo Vista Community Park (AVCP) has not been regularly used for league sports since February 2006. Since that time, the court has been sporadically rented for various. events, but it remains one of the more underutilized features of AVCP, having only been rented 61 days in the last 8 years, an average of 7 days per year. The court is also in need of repairs and the bleachers had to be removed because they did not meet current building code. Staff has put together four different options for the Parks and Recreation Commission to consider to better utilize this park facility. DISCUSSION Option A— As is This option would involve leaving the multi-use court as-is and refurbishing the court for roller hockey use. At a minimum, the project scope would include resurfacing the court, rebuilding the hockey enclosure, and repairing the chainlink fencing. Undertaking a full refurbishment, which would make the court usable into the evening and provide a place for spectators to watch, would require the addition of light standards and associated coin operation machine, and bleachers. The costs for this work are outlined on the next page: 16 Parks and Recreation Commission March 3, 2014 Page 2 Chainlink Repair $1,400 Rebuild Hockey Enclosure $4,700 Resurface Court $11,500, Sub-total Minimum Scope $17,600 Light Standards (8) $36,000 Coin Operator $2,500 Bleachers $14,000 Sub-total Add'I Scope $52,500 TOTAL PPROJECT COST $70,100 Option B— Combination Basketball Court/Roller Hockey This option involves a complete repurposing of the multi-use court to allow for both roller hockey, basketball, and other court uses such as futsal or pickleball. The layout of the court would include three National Basketball Association (NBA) regulation size courts, with the roller hockey and other sporting games overlayed to accommodate additional uses. The minimum project scope to make the court usable for both uses requires basketball hoops that cantilever minimum 6' over the existing fence, padding, rebuilding the hockey enclosure, repairing and retrofitting the chainlink fence, adding four chainlink gates, and repairing and striping the court surface. As with option A, undertaking the full refurbishment, which would make the court usable in the evening and provide a place for spectators to watch, requires the addition of lighting standards and associated coin operation machines, and bleachers. Attachment 2 details the proposed layout. The costs for this work are outlined below: Basketball Hoops, 6' Ext (6) $11,800 Rebuild Hockey Enclosure $4,700 Basketball Padding $2,500 Chainlink Repair/Retrofit $2,800 Chainlink Gates (4) $1,400 Court Surfacing/Striping $11,500 Sub-total Minimum Scope $34,700 Light Standards (8) $36,000 Coin Operator $2,500 Bleachers $14,000 Sub-total Add! Scope $52,500 TOTAL PROJECT COST $87,200 Option C — Basketball Only This option involves setting the multi-use court up for basketball only. The layout would include three high school or NBA regulation size courts. The minimum project scope for 17 Parks and Recreation Commission March 3, 2014 Page 3 this operation includes demolition of the existing fence/enclosure, the addition of six standard basketball hoops, and resurfacing and striping of the court. As with the other options, undertaking the full refurbishment would require the addition of light standards and associated coin operation machines. Attachment 3 details the proposed layout. The costs for this work are outlined below: Demo fence/enclosure $4,500 Standard Basketball Hoops (6) $9,000 Court resurfacing/striping $11,500 Sub-total Minimum Scope $25,000 Light Standards (8) $36,000 Coin Operator $2,500 Sub-total Add'I Scope $38,500 TOTAL PROJECT COST $63,500 Option D — Demolish Multi-use Court This option involves removing the multi-use court entirely in order to make way for a better use of the area, such as a splash pad. The costs for this work are outlined below: Demo fence/enclosure $4,500 Demolish court $18,000 TOTAL PROJECT COST $22,500 As mentioned previously, the multi-use court is currently underutilized. It is also in need of repair in order to keep the court open for public use. It is staff's opinion that Option B would make the best use of the court, but does not feel that a full restoration is warranted at this time. Staff recommends making the repairs to the chainlink fencing and court surfacing and installing two basketball courts at this time. The wood enclosure originally installed for roller hockey is in need of repair and staff recommends removing the paneling until a partnership is formed with a local interest group or roller hockey league. The same would be true of the lighting and bleachers, as these would primarily be utilized for organized league play associated with roller hockey. The court can be lined to accommodate other uses, such as volleyball, pickle ball and futsal, and staff can budget in future years to install these amenities as needed based on current trends in recreation. It should be noted that the Parks and Recreation Master Plan (Master Plan) states that the City of Moorpark already has a surplus of basketball courts. There are currently twelve basketball courts at various locations, which is five more basketball courts than what is required, based on the current population of approximately 35,000 residents. In addition, there has been no interest from residents in a roller hockey league since the last league terminated their use agreement in 2006. Lack of interest from the community 18 Parks and Recreation Commission March 3, 2014 Page 4 does not support the multi-use courts continued use as a roller hockey rink at this time. FISCAL IMPACT Staff recommends that the Parks and Recreation Commission make a recommendation to the City Council to approve Option B, and include a budget of $24,600 the repair of the court surfacing, fencing and the installation of two basketball courts. Basketball Hoops, 6' Ext (4) $7,800 Basketball Padding $2,500 Chainlink Repair/Retrofit $2,800 Court Surfacing/Striping $11,500 Sub-total Minimum Scope $24,600 STAFF RECOMMENDATION Approve staffs recommendation of Option B and recommend a budget of $24,600 to the City Council to repair the multi-use court and install two basketball courts. Attachments: 1. Location Map 2. Option B 3. Option C 19 m C\I = _ ATTACHMENT 1 % `:. ARROYO VISTA COMMUNITY PARK - ,�� MULTI—USE COURT nz sow,-,,- .. - , :2 1 , FUTURE BICYCLE PATH G AC4ESS no:- / -'' rte _ _-x ' FUTURE POOL � 'U; 1 c LOCATION 74.. i , „, LOT.B �y / �/ j �s�,G� t,���/ ;.// //� 0 � y/I f SOFTBALL I y FIELDS "t!i� VRC � /j��, -- -- I, 1/ . ; �� _ �"` `t1 k I 111 hfi: '. - PAVILION I m,1)- COURT 4MULTcJE 7 �' ' ' \ WALKWAY=ADA ACCESS 1 ✓� /. ON' TO SOFT BAL L FIELDS it GYM j�%�� 1 �-- ` ----- FUTURE FITNESS . „s�', LOOP TRAIL ti LOT A PLA(GROUND . ' TE=NNI:=':COI JRTE, = A' 1 1 ; \\.. 1 — City of ftoopark NOMTI Ii:�1 � / 4,7 - 799 MOORPARK AVE _. MOORPARK CA,93021 PREPARED BY:JEREMY LAURENTOWSKI RAIL 1"=300'-0"(APPROX.) PARKS AND RECREATION DIRECTOR 'ATE February 26,2014 NATIONAL 15ASKETALL. ATTACHMENT 2 - OPTION BN ASSOCIATION (N15A) RESULATION SIZE COURT 94'X50' 4', 7, 4' SATE COIN OPERATED L el-M I NS . -V ri 4 A 0 0 I I I I I I w � � I j I 1 �I cD \`�/ ___1 J /I I I I I I I n ft saw, 1? rt:1 i ROLLER hOGKEY OVERLAY / `d-0" f,ASKETif)ALL RIM W/6' EXTENSION GOMIINATION I ENGE/hOGKEY ENCLOSURE W/PAPPINS 11101 S61100L REGULATION SIZE ATTACHMENT 3 - OPTION C N COURT 80'X50' 197-4" y 60IN OPERATED LIGhTINS i i/ n ____ , U U U ._ i T. \ 0 0 4 Q 8 -13-____ , d" / STD. 15ASKET15ALL RIM REMOVE FENCE ITEM 8.0 Schedule the 2014 Spring Park Tour Verbal Presentation No Staff Report 23 ITEM 9.A MINUTES OF THE PARKS AND RECREATION COMMISSION Moorpark, California December 2, 2013 A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark was held on December 2, 2013, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: Chair Thompson called the meeting to order at 6:34 p.m. 2. PLEDGE OF ALLEGIANCE: Commissioner Brown led the Pledge of Allegiance. 3. ROLL CALL: Present: Commissioners Robert Babcock, Tina Brown, Adam Haverstock, Thomas Pflaumer, and Chair Sandra Thompson. Staff Present: Parks and Recreation Director Jeremy Laurentowski, Management Analyst Jessica Sandifer, and Administrative Assistant Patty Anderson. 4. SPECIAL AGENDA ITEMS: A. Community Meeting: Proposed Recreational Trail Improvements at Arroyo Vista Community Park. Staff Recommendation: Receive public input. Jeremy Laurentowski gave a PowerPoint presentation on the specifics of the proposed trail. The Commission inquired as to what types of fitness equipment are being considered, as well as location of the equipment throughout the park. Other inquiries included ongoing maintenance costs, the proposed lighting, and suggested signage. 5. PUBLIC COMMENTS: None, 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS: 24 PAR Commission Meeting December 2, 2013 Page 2 Chair Thompson announced the upcoming California Parks and Recreation Society's conference in March 2014. Commissioner Brown encouraged the other Commissioners to attend, if possible, next year. Chair Thompson announced the High Street Arts Center's upcoming Holiday show, "Christmas Magic!" Chair Thompson also wished a Happy Hanukkah and Happy Holidays to Moorpark residents. 8. PRESENTATION/ACTION/DISCUSSION: None. 9. CONSENT CALENDAR: A. Approval of Minutes for the Parks and Recreation Commission Re Lail?" Meeting of November 4, 2013. Staff Recommendation: Approve as presented. MOTION: Commissioner Pflaumer moved and Commissioner Haverstock seconded a motion to approve the Consent Calendar as presented. The motion was carried 5-0. 10. ADJOURNMENT: The meeting was adjourned at 7:04 p.m. APPROVED: Respectfully submitted SANDRA THOMPSON, CHAIR Patty Anderson, Administrative Assistant 25 ITEM 9.B CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jeremy Laurentowski, Parks and Recreation Director PREPARED BY: Stephanie Anderson, Recreation Superintendent and Recreation Division Staff DATE: December 30, 2013 (Meeting of March 3, 2014) SUBJECT: Quarterly Report: Recreation Programs and Rentals Summer Quarter: June, July, and August 2013 This memo serves as a review and analysis of Summer 2013 Recreation Division programs and park and facility rentals. Full-time staff costs have been estimated based on actual reported program hours, plus a percentage administrative hours (such as supervising part-time staff who work in multiple program areas, delivering mail to City Hall, ordering supplies used in multiple program areas, etc.) Work hours spent on non-recreation related tasks, breaks, and leave hours are not calculated into full-time staff costs. The process of calculating full- time staff and overhead costs is refined each year, to provide the most accurate cost- estimates possible. EVENTS 3rd of July Fireworks Extravaganza The 3rd of July Fireworks Extravaganza continues to be Moorpark's signature event. The event took place on Wednesday, July 3 beginning at 4:00 p.m. at Arroyo Vista Community Park. The admission fee was raised by $1.00 this year, to $5.00 per person. Children under 5 and event staff were admitted free of charge. Live entertainment was expanded to include an additional stage with a total of four bands playing this year to celebrate the City of Moorpark's 30t anniversary. Performances included the Daddy O's at 4:30 p.m., Teardrop Garage at 5:00 p.m., Ray and the Rhythm Beat Band at 7:00 p.m., and Full Spectrum at 7:30 p.m. The event also featured food booths, games and attractions, and the presentation of the American flag. Event attendance was slightly lower than last year, with approximately 11,300 people at Arroyo Vista Park. It is estimated that several thousand more viewed the display from 26 neighboring parks and shopping centers. Overall, the event ran smoothly. No incidents were reported this year. The fireworks display was provided by Zambelli Fireworks again this year. The display ran smoothly. Parking and traffic egress plans which were instituted several years ago continue to be successful. Direct costs for the event were up from 2012 due to the increased size of the firework show and increased performances for the City's 30 anniversary. Revenue increased significantly, due to the $1.00 increase in the admission fee. It should be noted that costs for management staff who worked the day of the event were not included in cost calculations. Fireworks Extravaganza 2013 2012 2011 Participation 11,300 12,100 13,100 Direct Costs $49,593 $40,317 $39,064 F/T Staff $14,623 $14,499 $11,791 Overhead Costs $1,663 $1,693 $935 Gross Profit/ (Loss) $10,837 $13,177 $6,917 Net Profit/ (Loss) Per Participant ($0.48) ($0.25) ($0.44) Demographic summary (estimated): Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 600 2000 1000 1500 6200 Cost Recovery summary (Category: Community Event) Recovered Minimum Target Percent Direct Costs Recovered: 100% 25% 100% Percent Division Indirect Costs Recovered 67% 0% 25% Minimum Recovery Met: Yes Target Recovery Met: Yes Volunteer Contribution: Volunteering Organizations: 3 Number of Volunteers: 46 Total Hours Donated: 379.5 General Teen Events The City of Moorpark hosted two general teen events this summer. The Cupcake Challenge was held on Saturday, June 22 from 6:30 to 9:30 p.m. at AVRC. Teens 2 27 baked and decorated cupcakes from scratch and a panel of judges judged the cupcakes. Admission was $10.00 per team (up to four teens.) A total of 23 teens participated in the Cupcake Challenge. The second event, Game Night was held on July 19 from 7:00 to 10:00 p.m. at AVRC. Game Night included a variety of games and activities for teen to participate in. Admission was $5.00, with a buy one admission get one admission free promotion. A total of 16 teens attended the event. General Teen Events 2013 2012 2011 Number of events 2 1 1 Partici•ation Total 39 21 13 Direct Costs $237 $94 $445 F/T Staff $4,370 $1,451 $1,841 Overhead Costs $562 $327 $294 Gross Profit/ Loss $107 $16 $378 Net Profit/ Loss Per Partici•ant $85.43 $193.30 General Teen Event demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 0 0 19 20 0 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 55% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: Yes Target Recovery Met: No Volunteer Contribution: Volunteering Organizations: 1 Number of Volunteers: 13 Total Hours Donated: 46 Teen Band Events Arroyopalooza was held on Saturday, August 10 from 1:00 to 5:00 p.m. at AVCP and included five teen bands and two food vendors. Two attractions were added to the event including an inflatable bungee run, and an inflatable obstacle course. Admission to the event was free; wristbands were sold for access to the attractions. A total of 100 people attended Arroyopalooza. 3 28 Band Events 2013 2012 2011 Number of events 1 2 1 Partici•ation Total 100 267 0 Direct Costs $455 $804 0 F/T Staff $2,185 $2,901 $1841 Overhead Costs $286 $678 $294 Gross Profit/ Loss =Ma $44 $0 Net Profit/ Loss Per Partici•ant $27.84 IllirrErgl N/A Teen Band Event demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 0 0 0 80 20 Cost Recovery summary (Category: Special Event) Recovered Minimum Target Percent Direct Costs Recovered: 31% 50% 100% Percent Division Indirect Costs Recovered 0% 0% 50% Minimum Recovery Met: No Target Recovery Met: No Volunteer Contribution: Volunteering Organizations: 1 Number of Volunteers: 8 Total Hours Donated: 25.25 Teen Skate Events None offered this quarter. CAMP MOORPARK Summer Camp was held June 13 through August 20 at the Arroyo Vista Recreation Center. Camp Moorpark was offered ages 4 years 9 months to 11, and included sports, games, arts and crafts, special guests, theme events, parties, trips, and movies. Adventure Camp, for ages 10 to 14, included trips to theme parks, beaches, local hang- outs, movies, malls, and museums. Changes were made to Camp Moorpark and Mini Camp this year. As the Mini Camp program has been run essentially as the youngest Camp Moorpark age group, Mini Camp was incorporated back into Camp Moorpark. 4 29 Additionally, on-site care was added for older Camp Moorpark participants (previously, campers age 7 and up had no on-site option on trip days.) The camp season was much shorter this year; 46 days compared to 60 last year. Total enrollments decreased this year, due to a shorter camp season. However, average daily attendance increased. The shorter camp season also resulted in lower part-time staff costs, and lower direct costs (field trips, bus costs, arts and craft supplies, etc.), as well as lower revenue. Full-time staff costs increased, due primarily to additional time spent by the Recreation Superintendent training the new Recreation Supervisor on the program, as well as handling issues related to the hours restrictions from the Affordable Care Act. In addition to the budget summary of the program as a whole, an individual financial analysis of each camp program is included in this report. Direct costs are reflected in the program for which the expenditure was made, and part-time staff costs are accounted for based on the program the staff were primarily assigned to. Overhead and full-time staff costs were allocated based on average daily attendance. Cam• Moor•ark—Total Pro•ram 2013 2012 2011 Da s of Camp 46 60 (58 AC) 55 Partici•ants undu•licated 301 329 327 Total Enrollments 5,283 6,806 6,471 Average Dail Attendance 114.8 113.4 117.7 Direct Costs $113,552 $141,596 $134,478 FIT Staff $75,025 $57,006 $45,636 Overhead Costs $17,516 $18,029 $12,230 Gross Profit/ Loss $57,371 $70,432 $69,846 Net Profit/ Loss Per Partici•ant 111=IMIIIMM3 $36.63 Demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Participants 0 244 53 4 0 Cost Recovery summary (Category: Day Camps) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 62% 50% 75% Minimum Recovery Met: Yes Target Recovery Met: No 5 30 Cam• Moor.ark financial anal sis b •ro•ram: Camp Moorpark: 5-11 ears 2013 2012 2011 Participants (unduplicated)* 244 283 247 Total Enrollments 4,261 5,573 5,140 Avera•e Dail Attendance 92.6 92.9 93.5 Direct Costs $79,898 $101,102 $94,230 FIT Staff S58,437 $44,191 $33,770 Overhead Costs $14,012 $16,279 $10,448 Gross Profit/ (Loss) $48,236 $63,602 $58,574 Net Profit/ (Loss) Per Participant ($99.23) $(1.70) $147.47 Adventure Camp: 10-15 ears 2013 2012 2011 Participants (unduplicated)* 65 67 80 Total Enrollments 1022 1233 1331 Avera•e Dail Attendance 22.2 21.3 24.2 Direct Costs $33,655 $40,494 $40,248 FIT Staff $16,589 $12,815 $11,865 Overhead Costs $3,503 $1,750 $1,781 Gross Profit/ (Loss) $9,134 $6,830 $11,272 Net Profit/ (Loss) Per Participant ($168.58) ($115.45) ($29.68) "8 campers participated in both Camp Moorpark and Adventure Camp in 2013;prior years also had campers participating in both programs. SUMMER CLASSES Summer classes began in June and concluded in August. There was a reduction in class offerings made in an effort to decrease the cancellation rate, which was successful. Enrollments decreased significantly this year, and accordingly revenue also decreased. Due to the decline in enrollment and revenue, classes were not able to meet the minimum cost recovery requirement this season. Staff will analyze class offerings, increase marketing efforts, and analyze other agency offerings to ensure classes for all interests and ages are offered, and subsequently increase participation and revenue. 6 31 Summer Classes 2013 2012 2011 Classes Run 79 88 80 Enrollments 518 663 758 Direct Costs $30,292 $39,762 $46,304 F/T Staff $20,503 $16,231 $18,885 Overhead Costs $4,711 $4,523 $4,852 Gross Profit/ Loss $9,822 $17,930 $21,918 Net Profit/ Loss Per Partici•ant =EMI $4.26 $2.39 Class demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 84 227 39 8 160 Cost Recovery summary (Category: Recreation Classes and Specialty Camps) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 39% 75% 100% Minimum Recovery Met: No Target Recovery Met: No SUMMER ADULT SPORTS LEAGUES All participants in adult sports leagues are at least 18 years of age. Therefore, demographic summaries are not included for this section. Adult Softball The adult softball league included men's divisions on Thursday nights and coed divisions on Friday nights. While the number of teams has remained relatively constant over the past several years, the number of players per team has increased. This year a total of 29 teams participated, with 12 teams in the coed divisions and 17 teams in men's divisions. Games for the summer season were played at Arroyo Vista Park and Peach Hill Park. 7 32 Adult Softball 2013 2012 2011 Teams 29 28 30 Enrollments (pla ers) 489 355 375 Direct Costs $5,782 $4,838 $6,313 F/T Staff $3,974 $4,113 $2,220 Overhead Costs $3,466 $4,083 $348 Gross Profit/ (Loss) $6,751 $6,642 $5,987 Net Profit/ (Loss) Per Participant ($1.40) ($4.38) $9.12 Cost Recovery summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 91% 75% 100% Minimum Recovery Met: Yes Target Recovery Met: No Adult Basketball The summer season started in June and concluded in September. Adult basketball participation has remained relatively consistent over the past three summers. This summer a total of 14 teams participated. The league offered a "C" division on Monday (6 teams) and a "C" division on Thursdays (8 teams). Both divisions were included in play-offs, and play-off games were held on both nights at the end of the league season. This league continues to fail to meet minimum cost recovery. Staff continues to work on increasing revenue and reducing costs to meet the requirement. Some of the cost saving measures that will be implemented beginning in Winter 2014 include reducing awards and eliminatin• the head official contractor •a ment. Adult Basketball 2013 2012 2011 Teams 14 16 16 Enrollments •la ers 140 116 130 Direct Costs $2,636 $2,781 $2,767 Fir Staff $2,676 $2,464 $1,379 Overhead Costs $1,704 $1,883 $1,652 Gross Profit/ Loss $2,854 $3,059 $2,433 Net Profit/ (Loss) Per Participant ($10.90) ($11.10) ($4.60) 8 33 Cost Recovery summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 65% 75% 100% Minimum Recovery Met: No Target Recovery Met: No Adult 7 on 7 Soccer The summer season ran June through September. The number of teams and overall enrollments increased compared to last year. This year there were 12 men's and 6 coed teams playing. All men's division games were played on Wednesdays and coed games were played on Tuesday. The games were played at Arroyo Vista Community Park. This league is close to meeting its minimum cost recovery requirement. Staff will continue to work on increasing revenue and reducing costs for the league. Adult Soccer 2013 2012 2011 Teams 18 12 16 Enrollments •Ia ers) 282 153 224 Direct Costs $2,726 $2,642 $2,206 F/T Staff $3,051 $2,975 $2,005 Overhead Costs $1,860 $1,407 $322 Gross Profit/ Loss $3,474 $2,558 $2,994 Net Profit/ (Loss) Per Participant ($5.09) ($11.92) $2.98 Cost Recovery summary (Category: Adult Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 71% 75% 100% Minimum Recovery Met: No Target Recovery Met: No YOUTH BASKETBALL LEAGUE The youth basketball league is a co-ed recreational league for youth ages 5 to 13. Games are played on Saturdays at the Arroyo Vista Recreation Center gym, and practices are held for one hour each week. League fees range from $69 to $79 and include team shirt, photos, a trophy, and an end-of-the-season pizza party. Summer registration and evaluations were held on June 8 and 9, at which time parents registered and paid for the league and players were evaluated through a variety of skill drills. The summer league ran from June 29 to the end of August. Divisions offered 9 34 included Rookie for ages 5-7 (19 enrollments with 2 teams); Junior for ages 8-10 (40 enrollments with 4 teams); and Teen for ages 11-13 (56 enrollments with 6 teams.) Youth Basketball 2013 2012 2011 Enrollments 115 124 160 Direct Costs $3,972 $4,398 $5,772 F/T Staff $4,981 $3,803 $2,601 Overhead Costs $3,662 $3,027 $3,671 Gross Profit/ (Loss) $4,544 $4,734 $5,094 Net Profit/ Loss Per Partici•ant =MN $16.90 $7.36 Youth basketball demographic summary: Ages Served Preschool Youth Tween Teen Adult (under 5) (5-10) (11-13) (14-17) (18+) Enrollments 0 60 55 0 0 Cost Recovery summary (Category: Youth Sports Programs) Recovered Minimum Target Percent Direct Costs Recovered: 100% 100% 100% Percent Division Indirect Costs Recovered 53% 50% 75% Minimum Recovery Met: Yes Target Recovery Met: No Volunteer Contribution: Volunteering Organizations: N/A (Individual volunteers) Number of Volunteers: 17 Total Hours Donated: 238 PARKS AND FACILITY RENTALS Figures for the summer 2013 quarter include participants as indicated on paid rental permits for the Arroyo Vista Recreation Center and all City park facilities. Participant figures below do not include use by youth sports organizations prior to July 1, 2012. Also not included in participation is use by the public without permits, or use by City-run programs included elsewhere in this report. Field costs for rentals (but not use by youth sports organizations) were included in the 2011 calculations. Beginning with 2012, field use costs for both rentals and youth sports organizations (who now pay hourly fees) have been included. It should be noted that costs for rentable facilities including picnic pavilions and tennis courts are not yet included in cost calculations. 10 35 Youth sports organizations operating under agreements in the summer (June, July, and August) included Moorpark Girls Softball (June only), Moorpark Little League (June only), AYSO (August only) and Packer Football (July and August only). Beginning July 1, 2012, changes were made to youth sports agreements. Under the new agreements, youth sports organizations pay an hourly fee for field use (previously, the groups paid only $1.00 per year.) The fee charged is well below the City's cost to maintain the fields. Youth sports organizations began paying hourly fees for their fall 2012 leagues, some of which began in August. Both gross and net revenue increased significantly this year, due in part to increased rental activity and in part to fees paid by youth sports organizations. Facilit and Park Rentals 2013 2012 2011 Partici•ation 31,983 22,026 13,365 Direct Costs $2,067 $1,133 $2,453 Fir Staff $16,683 $16,262 $13,414 Overhead Costs $20,835 $21,572 $9,382 Gross Profit/ Loss $45,642 $33,643 $20,165 Net Profit/ Loss Per Partici•ant $0.25 $0.19 $0.20 STAFF RECOMMENDATION Receive and file report. 11 36 ITEM 9.0 CITY OF MOORPARK PARKS & RECREATION COMMISSION AGENDA REPORT TO: Parks & Recreation Commission FROM: Dylan Gunning, Recreation Coordinator DATE: December 31, 2013 (P&R Meeting of March 3, 2014) SUBJECT: Consider Special Event Report: 3rd of July Fireworks BACKGROUND Since 1997, the City of Moorpark has sponsored an annual 3`d of July Fireworks Extravaganza at the Arroyo Vista Community Park. This Independence Day celebration features entertainment, vendors, games and attractions, and an aerial fireworks display. DISCUSSION The 2013 Fireworks Extravaganza was held on Wednesday, July 3, from 4:00 to approximately 10:00 p.m. at the Arroyo Vista Community Park. Event features included live entertainment, games and attractions, food vendors, and the aerial fireworks display. Admission fees were increased by $1.00 this year, from $4.00 per person to $5.00 per person. Children 4 and under were admitted free of charge. Entertainers, vendors, staff members, and some sponsors were also admitted free of charge. Activities at other parks were limited to the sale of glow and inflatable items at Tierra Rejada, Mountain Meadows, and Glenwood parks. Musical entertainment was expanded to include an additional stage with a total of four bands playing this year to celebrate the City of Moorpark's 30th anniversary. Performances included the Daddy O's at 4:30 p.m., Teardrop Garage at 5:00 p.m., Ray and the Rhythm Beat Band at 7:00 p.m., and Full Spectrum at 7:30 p.m. The crowd enjoyed the music and many people were dancing in front of the stages. A variety of other activities took place in the transition time between bands. The American flag was presented by the Ventura County Sheriffs Department. Ryan Driscoll, who played the role of Marius in the production of Les Miserables at the High Street Arts Center, sang the National Anthem for the presentation. Mayor Janice Parvin led the Pledge of Allegiance. Also during this time staff led some audience participation 37 Parks and Recreation Commission Page 2 games of tug-o-war. Announcements and sponsor recognitions were also made during the intermission. In addition to the above described activities at the stages, the event featured special attractions, games, and vendors. A small fee was charged to the public by the vendors providing the special attractions. Attractions included bounce tents and other inflatable attractions, face painting, a climbing wall, laser tag, paint ball game, non-motorized rides, and carnival games. Attraction vendors included Jolly Jumps and Kids Jumping for Joy. Recreation staff led a variety of picnic games near the attraction area. These games were free of charge, and included gunny sack races, hula-hoop contests, tug-o- war, relay races, and more. A variety of patriotic novelty items were awarded to participants. The number of food vendors decreased this year, with eighteen food booths this year compared to twenty-seven last year. Food vendors were located at three food courts, with six vendors in courts #1, six in court #2, and six in court #3. Food courts were located near the recreation center, the ball field snack bar, and the football field. Items sold included tri-tip, seafood, pizza, funnel cake, kettle corn, fries, shave ice, and many other items. Other vendors included Band Boosters selling items such as glow necklaces, inflatable items, and patriotic knick-knacks. The American Legion distributed hundreds small flags to the public free of charge. The Moorpark Explorers post also sponsored a booth. The Moorpark Explorers Post worked with the Sheriffs Department on parking and traffic control. A City staff person was also assigned to parking to assist with communications and oversight. The north side of the access road was striped by Public Works to maximize the number of parking spaces available in the park. This continues to be effective. Permit parking for vendors and staff was again located in lot C. VIP and disabled parking was located in lots#A and B. Police services were provided by the Ventura County Sheriffs Department, and a fire inspector was on site for the day. Volunteers from ARES provided radio communications. This assistance continues to be a valuable asset to the smooth running of the event. This year, American Medical Response was contracted to provide medical standby at the event. No major incidents were reported this year. The primary issue with the event continues to be the large amount of pedestrian and • vehicle traffic exiting the park at the end of the event. The traffic egress plan, which has been in place for the past several years, was utilized again this year. Barricades were aligned along the center of the road to delineate between pedestrian and vehicle traffic. The sidewalk on the south side of the access road and the entire inbound traffic lane were reserved for pedestrian traffic, with vehicles limited to the outbound lane. Pedestrian crosswalks were established at key points to allow pedestrians to cross the road without disturbing the traffic flow. The park was emptied of vehicle traffic in approximately an hour and a half. 38 Parks and Recreation Commission Page 3 Sponsorships increased this year. Last year the City received $2,100 in sponsorships. This year, sponsorships totaled $3,000. Sponsorships included $1,000 from Anderson Rubbish Disposal, $1,000 from Moorpark Country Club, $500 from Wayne J. Sand and Gravel, and $500 from City Ventures. Sponsors were recognized in print advertising and with announcements during the event. They also received complimentary event passes, and either a certificate or plaque. Direct costs for the event were up from 2012. Direct costs increased primarily due to the increases fireworks and live entertainment that was included this year for the City's 30th anniversary. Revenue increased significantly, due to the $1.00 increase in the admission fee. It should be noted that costs for management staff who worked the day of the event were not included in cost calculations. Estimated costs for competitive service employees from other divisions are included in the full-time staff cost calculations. A budget summary is included in this report. Attendance at the event was slightly lower than last year's attendance. This year, approximately 11,300 people attended the event. It is estimated that several thousand more watched the fireworks display from nearby parks, shopping centers, and homes. The Fireworks Extravaganza continues to be a successful event. Zambelli International was contracted for the aerial fireworks display this year. Staff again worked with the City's sound engineer to develop the musical accompaniment that was used during the display. The display ran smoothly this year and staff received many positive comments about it. The Simi Valley fireworks display had a tragic accident this year, in which 28 people were injured. The report by the State Fire Marshal indicates that the explosion was the result of a malfunction in one of the shells used by Bay Fireworks. . The investigation concluded that a five-inch diameter two-part shell went off inside a mortar tube, resulting in an explosion and several subsequent sympathetic explosions. The explosions sent debris from the fireworks, the racks holding them, and the mortar tubes in all directions from the launch site and into the crowd. The chances of this type of accident occurring at Moorpark's show are low, as there are several physical barriers between the launch site and spectators (including a restroom building, some trees, and two fences), and spectators are located only to the west of the launch site (the north, south, and east areas are in the restricted zone where spectators are not allowed.) Staff will work closely with the 2014 fireworks vendor to ensure Moorpark's show continues to be safe. A wrap-up meeting was held after the event. Event staff indicated the event was well managed and no major problems were encountered. Suggestions to refine the event were solicited from those at the meeting. Suggestions for future years include (in no particular order): • Continue to schedule at least two staff at the top gate from 10:00 a.m. until the gates open; possibly increase the number of staff scheduled during vendor check-in. 39 Parks and Recreation Commission Page 4 • Continue to find ways to reduce the number of people sneaking in to the event, especially through the restricted zone. • Continue to use police bike patrol, it is very effective. • Continue to schedule police officer at gate 30 minutes prior to opening gates, as this helped with traffic. • Continue to use ARES, they are very helpful. • Continue to schedule a police car for outlying parks. • Continue to improve coordination and communication between gate staff and admission staff just before and when gates open. • Continue to improve coordination and communication between admission staff and parking staff. • Close the high school parking lot gates. Keep traffic moving until gates open at 3:45 p.m. (do not allow early parking or waiting of vehicles.) • Make sure that the caution tape completely covers the dirt paths at the entrance by the high school. • Acquire new radios with better sound quality for City staff. • Work with Performance Nursery to improve security. • Provide ATM machines for the public to use during the event. • To improve parking, only let 5 cars down at a time; Put a ticket on the window of the 5th car to indicate who has paid rather than using a lot of radio traffic between admission staff to coordinate this. • Include in marketing materials that no outside BBQ are allowed in the park. • Add one police officer to the back entrance to monitor for security and safety. • Purchase more flexible delineators (barricades for bridge) • Inform the fire department and American Medical Response that the pedestrian bridge provides access to the park in case of an emergency. • Have a clean-up/tear down meeting prior to the day of the event. • Make sure all the trash cans are set out prior to the start of the event. • Modify the volunteer waiver form to make it clear ARES operators are covered by worker's compensation • Have ARES at the lights off areas during the countdown to assist with coordination of turning lights off and on. • Pick up all cones from the surrounding neighborhoods right after the event. • Get more speakers for the sound system to allow music and announcements to be heard throughout the park. 40 Parks and Recreation Commission Page 5 • Provide an ADA accessible attraction area. • Make sure all food vendors tape down their cords and cables. BUDGET SUMMARY FIREWORKS EXTRAVAGANZA BUDGET SUMMARY 2013 EVENT ■ 2012 EVENT ■ 2011 EVENT Participants 11,300.00 Participants 12,100.00 _ Participants 13,100.00 GROSS REVENUE S 60,430.25 GROSS REVENUE $ 53,494.32 GROSS REVENUE $ 45,981.00 Vendor Fees $ 6,655.00 Vendor Fees $ 8,601.00 Vendor Fees _$ 7,776.00 Sponsorships $ 3,000.00 Sponsorships $ 2,100.00 _Sponsorships $ 3,000.00 Admission Fees $ 50,775.25 Admission Fees $ 42,793.32 Admission Fees _$ 35,205.00 DIRECT COSTS $ 46,740.98 DIRECT COSTS $ 38,354.47 DIRECT COSTS $ 37,138.84 Fireworks Display $ 14,000.00 Fireworks Display $ 13,000.00 Fireworks Display $ 13,000.00. Entertainment $ 4,020.00 Entertainment $ 2,860.00 Entertainment $ 2,427.87 Stage,Sound,Lighting $ 9,867.00 Stage,Sound,Lighting $ 4,355.10 Stage,Sound,Lighting _$ 4,340.90 Equipment,Signs, Prizes , $ 1,523.06 Equipment,Signs, Prizes $ 1,297.71 Equipment,Signs, Prizes _ $ 545.36 Publicity and Promotion $ - Publicity and Promotion $ - Publicity and Promotion $ 291.20 Event Insurance $ 2,862.00 Event Insurance $ 2,976.25 Event Insurance $ 2,746.25 Police/Security/Safety $ 11,547.54 Police/Security/Safety $ 10,968.26 Police/Securi /Safety $ 9,934.00 Sanitation $ 2,887.00 Sanitation $ 2,880.00 Sanitation $ 3,818.96 Sponsor Benefits $ 34.38 Sponsor Benefits $ 17.15 Sponsor Benefits $ 34.30 Part-time Staff Costs $ 2,852.46 Part-time Staff Costs $ 1,962.34 Part-time Staff Costs $ 1,925.19 INDIRECT COSTS $ 16,285.33 INDIRECT COSTS $ 16,191.78 INDIRECT COSTS _$ 12,726.00 Full-time staff costs(est.) $ 14,622.71 Full-time staff costs(est.) $ 14,498.72 Full-time staff costs(est.) $ 11,791.00 Overhead Costs $ 1,662.62 Overhead Costs $ 1,693.06 Overhead Costs $ 935.00 TOTAL COST $ 65,878.77 TOTAL COST $ 56,508.59 TOTAL COST $ 51,790.03 Gross Profit/(Loss) ,$ 10,836.81 Gross Profit/(Loss) $ 13,177.51 Gross Profit/(Loss) $ 8,842.16 Net Profit/(Loss) , $ (5,448.52) Net Profit/(Loss) $ (3,014.27). _Net Profit/(Loss) $ (5,809.03) Net Profit/(LossyParticipant $ (0.48) Net Profit/(LossuParticipant $ (0.251 ,Net Profit/(Loss)/Participant $ (0,44) STAFF RECOMMENDATION Receive and file this report. 41 ITEM 9.D CITY OF MOORPARK PARKS AND RECREATION COMMISSION AGENDA REPORT TO: The Parks and Recreation Commission FROM: Jessica Sandifer, Management Analyst DATE: February 27, 2014 (Meeting of March 3, 2014) SUBJECT: Consider Fiscal Year 2014/15 Objectives DISCUSSION Each year, the City Council adopts a set of Goals and Objectives. The Objectives are grouped by an estimated timeline: 0 —2 years, 2 —5 years, and 5+ years. At the front of each Objective are initials noting the funding status: "F" — meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. A number of the approved Objectives fall within the Parks and Recreation Commission's area of responsibility. A full list of the City Council's FY 2013/14 Goals and Objectives is available on the City's website. We have also attached a copy for your reference (Attachment B). For the purpose of this report, the discussion will be limited to the objectives that fall within the Park and Recreation Commission's areas of responsibility. Attachment A is the list of the Parks and Recreation's related objectives approved by the City Council for FY 2013/14. Staffs recommendation regarding the continuation, modification, or deletion of these objectives is noted in legislative format. The goal of this review is for the Commission to familiarize itself with the goals and objectives that relate to the Commission's area of responsibility and provide a starting point for the Commission to formulate some new objective recommendations. The Commission can suggest and discuss the new objective recommendations in detail at the Commission's April meeting. The finalized objective recommendations would then be forwarded to City Council for discussion at the joint meeting of the City Council and Parks and Recreation Commission typically held in April. STAFF RECOMMENDATION Receive and file report. Attachment A: FY 2013/14 Parks and Recreation Objectives Attachment B: City Council's FY 2013/14 Goals and Objectives 42 Parks and Recreation Commission March 3, 2014 Page 2 ATTACHMENT A FY 2013/14 APPROVED OBJECTIVES 0 to 2 Year Objectives II.A.3. Construct a public park on Second Street In process VI.A.4. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park [AVCP]. In process VI.A.5. Prepare a Parks/Facilities Capital Improvement Program Continue - objective into 2014/15 VI.A.9. Analyze alternatives for use of the roller hockey court at Arroyo Vista Community Park In process VI.A.11. Develop a plan to reduce the amount of turf in City parks by ten percent (10%) In process VI.A.17. Develop options and potential funding sources to provide a facility for either or both free-style bicycle and BMX Continue objective into 2014/15 VII.A.7. Select location, design and construct a water spray attraction at one or more selected City Parks. In process VII.A.20. Develop a conceptual plan and cost estimates for a formal walking path around the perimeter of Arroyo Vista Community Park. In process, continue objective into 2014/15 VII.A.22. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley Continue objective into 2014/15 VII.A.26. Develop conceptual design plan and cost estimates for widening the access road within Arroyo Vista Community Park (AVCP) to accommodate bike lanes/paths and sidewalks. In process 2 to 5 Year Objectives V.B.1. Develop a Youth Master Plan Continue objective into 2014/15 VI.B.1. Consider options for funding construction and maintenance of a community aquatic facility. Continue objective into 2014/15 43 Parks and Recreation Commission March 3, 2014 Page 3 VI.B.5. Construct a wood ball wall at a selected City park. Continue objective into 2014/15 5+Year Obiectives VI.C.1. Expand Arroyo Vista Community Park gym. Continue objective into 2014/15 VI.C.2. Install outdoor fitness equipment at one or more parks. In process VI.C.3. Install a Frisbee golf course at a city park. Continue objective into 2014/15 VII.C.3. Update Parks and Recreation Master Plan. (PRCS) Continue objective into 2014/15 44 Parks and Recreation Commission March 3, 2014 Page 4 ATTACHMENT B QPaK c444 off` `o4 0 itri LOA 41 v o,� I. 4TEo-- 0N. CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives FY 2013/2014 Approved by City Council May 15, 2013 45 Parks and Recreation Commission March 3, 2014 Page 5 CITY OF MOORPARK Mission Statement, Priorities, Goals, and Objectives For FY 2013/2014 CITY MISSION STATEMENT Striving to preserve and improve the quality of life in Moorpark. TOP TEN (10) PRIORITIES (The listed items are considered to have equal priority.) 1. Construct new City Hall and Library. (VI.A.1.; VI.A.23.; VII.B.2.) 2. Improve City's watershed protection and flood control capabilities. (VII.A.14., 16. & 17.; VII.C.2.) 3. Comprehensive update of General Plan Land Use, Circulation, Housing and adopt updated OSCAR Elements to insure internal consistency among all elements of the General Plan. (III.A.3. & 8.; VII.A.4. & 24.) 4. Widen Los Angeles Avenue (SR 118) to six travel lanes from Tierra Rejada Road to SR 23 Freeway with a raised median and bus turnouts, and improve Princeton Avenue from Condor Drive west to 1500 feet east of Spring Road. (III.A.1.a), b) & c); III.A.4. & 5.; III.B.4.; III.C.3.) 5. Construct a permanent truck scale facility west of the City. (III.C.1.) 6. Widening of Moorpark Avenue/Walnut Canyon Road from Los Angeles Avenue (SR 118) to north City limits and prepare plans for an alternate route for north/south truck traffic through the City. (III.A.2.; III.A.7.; III.A.8.; II1.B.1., 2. & 3.; III.C.4.) 7. Facilitate new commercial development on High Street. Develop and implement program to encourage new multi and single family housing on underutilized sites within the Downtown Specific Plan area and increase the number of affordable housing units.. (II.A.1. & 2.; II.B.1. & 2.; II.C.2. & 3.) 8. Increase City's General Fund revenue through enhancement of existing revenue sources including business attraction and retention programs and establishment of additional revenue sources. (IV.A.1., 3., 4., 5. & 8.) 9. Enhance open space and greenbelt areas and determine feasibility of establishing a trail system along the Arroyo Simi and work with other public agencies to develop a comprehensive Arroyo Simi Management Plan that incorporates flood control, habitat preservation/restoration, and recreation components. (III.A.3.; IV.A.3.; VI.A.29.; VII.A.3.; VII.A.22.; VII.B.3.) 10. Promote sustainability and environmental protection in City programs and facilities and inform residents, business owners, developers and contractors about best practices and opportunities for recycling, reuse, water quality, green construction techniques, water and energy conservation, and other sustainability efforts. (III.A.3.; VI.A.6., 11., 19. & 28.; VI.B.3., VII.A.3., 11., 14., &23.; VII.B.5.) 46 Parks and Recreation Commission March 3, 2014 Page 6 DEPARTMENTAL GOALS AND OBJECTIVES The abbreviation used after each objective indicates which department has responsibility for it. If more than one abbreviation is used, the first one shown has primary responsibility for that objective. The abbreviations and corresponding departments used are as follows: (AS) Administrative Services/Deputy City Manager (CA) City Attorney (CD) Community Development (CE/PW) City Engineer/Public Works (CM) City Manager (F) Finance (PD) Police Department (PRCS) Parks, Recreation and Community Services ** Denotes those objectives related to an identified Top Ten Priority. The notations in the left margin indicate whether funding for an objective is included in the budget, as follows: F Funded NF Not Funded SE Staff Effort (Staff effort only without need for additional funding) I. Expand and encourage community involvement in establishing the general policies of the City and increase the public's understanding of local government operations. A. O to 2 Years F 1. Complete upgrade of city website that will include improved functionality for interactive communication to promote community engagement, calendar event scheduling and removal, and search functions by January 31, 2014. (AS) SE 2. Investigate additional online services for the City's new website including new and renewed business registrations, animal licensing, and parking ticket payments. (AS, CD, PW, PRCS & F) C. 5+Years NF 1. Install two additional electronic message signs to further enhance City's public information efforts. (PRCS &AS) 47 Parks and Recreation Commission March 3, 2014 Page 7 II. Revitalize downtown Moorpark with a focus on High Street and the surrounding business district and residential neighborhoods, which includes consideration of public rail transit, potential for increased residential density, and governmental and related public uses. A. 0 to 2 Years NF** 1. Develop program to encourage new multi and single family housing projects on underutilized residential and commercial sites within the Downtown Specific Plan area. (CD) SE** 2. Evaluate a potential mixed use (residential/commercial) zone within the Downtown Specific Plan area. (CD) F 3. Construct a public park on Second Street property and open it to the public by March 31, 2014. (PRCS & CE/PW) B. 2 to 5 Years NF** 1. Install new street furniture (benches, planters, and trash receptacles) on High Street. (CD & CE/PW) SE** 2. Process General Plan Amendment, Zone Change, and entitlement process for high density residential project for property at Moorpark Avenue and Everett Street. (CD) C. 5+Years NF 1. Install raised median with landscaping on Princeton Avenue from Spring Road to approximately 1,500 feet east of Spring Road. (CE/PW& CD) NF** 2. Prepare a Commercial Façade Improvement Program to assist with architectural improvements within the Downtown Specific Plan area. (CD) NF** 3. Develop phasing plan and construct selected portions of the High Street Streetscape Plan. (CD, CE/PW& PRCS) 48 Parks and Recreation Commission March 3, 2014 Page 8 Ill. Improve traffic circulation and mitigate impacts on the movement of traffic through the City and enhance trail, bicycle and pedestrian facilities. A. O to 2 Years ** 1. Work with Caltrans to complete a number of projects including: (CE/PIN) F** a) Obtain Caltrans approval for construction of a raised median on Los Angeles Avenue from west city limits to SR 23 Freeway. SE** b) Improve traffic signal synchronization for Princeton Avenue at SR 118 ramps and Condor Drive. F** c) Widen south side of Los Angeles Avenue between Maureen Lane and Shasta Avenue by October 31, 2013. F** 2. Confer with Caltrans and work with developer to complete grading of Alternate SR 23 and North Hills Parkway within Specific Plan No. 2. Grading of Alternate SR 23 will include trail linkage between City and Happy Camp Canyon Regional Park. (CD & CE/PW) SE** 3. Prepare Trails Master Plan as part of OSCAR Element of the General Plan. (CD, PRCS & CE/PW) F** 4. Work with Caltrans to complete design and acquire right-of-way to widen Los Angeles Avenue between Spring Road and Moorpark Avenue. (CE/PW) F** 5. Acquire right-of-way, prepare design and commence construction of Princeton Avenue from Condor Drive west to 1,500 feet east of Spring Road by October 31, 2014. (CE/PW) F 6. Assist SCRRA to construct improvements to Spring Road north and south of the railroad including construction of a raised median to accommodate additional railroad crossing safety devices by March 31, 2014. (CE/PW) F** 7. Confer with Caltrans and prepare required Project Study Reports (PSRs) and environmental document for North Hills Parkway. Evaluate potential funding options for portion of improvements not developer funded. Proceed with preliminary design of planned railroad undercrossing. (CE/PW& CD) SE** 8. Prepare environmental documentation and an amendment to the Circulation Element for Moorpark Avenue (SR 23) between Casey Road 49 Parks and Recreation Commission March 3, 2014 Page 9 and Los Angeles Avenue (SR 118) as an arterial street by March 31, 2014. (CD & CE/PW) SE 9. Determine feasibility of constructing a sidewalk on Arroyo Drive from Collins Drive to east City limits, and in conjunction with City of Simi Valley and County of Ventura, pedestrian and bike connections between Collins Drive and Madera Road. (CE/PW) SE 10. Develop a plan and cost estimates to comply with Federal Traffic Sign law. (CE/PW) SE 11. Evaluate options to provide a continuous Class II bike lane on Campus Park Drive between Princeton Avenue and Beragan Street. (CE/PW) F 12. Complete the right-of-way acquisition needed for the east side Spring Road widening project from south of Flinn Avenue to a point south of Los Angeles Avenue and then proceed with project construction. (CE/PW) B. 2 to 5 Years SE** 1. Coordinate efforts of various developers to construct improvements to Walnut Canyon Road (SR 23) from Casey Road to north City limits to provide lane widening, paved shoulders, and striped median. (CE/PW) SE** 2. Confer with Caltrans and evaluate potential funding options for improvement of Alternate SR 23. (CE/PW& CD) F** 3. Determine the feasibility of new and/or revised connections to the SR 23/118 freeways west of Princeton Avenue to facilitate the possible construction of roadways to connect to Broadway Road and/or North Hills Parkway. (CE/PW) SE** 4. Develop conceptual design plans to modify the intersection of Condor Drive (south), Princeton Avenue and Virginia Colony Place. (CE/PW) C. 5+Years SE** 1. Work with VCTC, CHP, Caltrans, and County of Ventura to site a permanent truck scale facility west of the City. (CE/PW &ACM) F 2. Work with Caltrans to construct improvements at the eastbound and westbound Collins Drive at SR 118 freeway ramps. (CE/PW) 50 Parks and Recreation Commission March 3, 2014 Page 10 SE** 3. Consider feasibility of pedestrian bridge on Los Angeles Avenue (SR 118) in vicinity of Moorpark Avenue. (CE/PW) NF** 4. Realign the intersection of Poindexter Avenue / First Street at Moorpark Avenue (SR 23). (CE/PW& CD) SE 5. Assist SCRRA with construction of modifications to the Arroyo Drive railroad crossing. (CE/PW) SE 6. Work with VCTC, SCAG, and Caltrans to process environmental review and complete project design for widening of SR 118 and SR 118/SR 23 connection bridges east of Los Angeles Avenue. (CE/PW, CD & CM) IV. Strengthen the City's fiscal stability and long-range financial growth. A. O to 2 Years SE** 1. Develop proposed Business License Program for consideration by the City Council. (F & CD) SE 2. Develop an equitable basis for requiring all new development projects to provide Affordable Housing units and/or pay in lieu fees. (CD) SE** 3. Evaluate potential uses for parcels on the north side of the Arroyo Simi that were deeded to City by SDI. (CD, CE/PW& PRCS) SE** 4. Conduct citywide mail ballot to seek increase in assessments for either parks or street lighting and landscaping, or for increased assessments for both. (F, CE/PW, PRCS &AS) SE** 5. Prepare 5 Year Revenue/Expenditure Projections for all major Funds by March 31, 2014. (F & CM) SE 6. In conjunction with other affected cities, seek to modify current State law (SB 716) to allow continued use of Transportation Development Act (TDA) funds for street purposes after July 1, 2014. (AS & CE/PW) SE 7. Update Equipment Replacement Fund depreciation schedules and fixed assets list by June 30, 2014. (F) SE** 8. Develop a formal Economic Development Program for presentation to City Council by December 31, 2013. (CD & CM) 51 Parks and Recreation Commission March 3, 2014 Page 11 V. Reduce the potential for juvenile crime through intervention and prevention efforts. A. 0 to 2 Years SE 1. Plan and implement the DUI prevention program "Every 15 Minutes" on the Moorpark High School campus. (PD) B. 2 to 5 Years NF 1. Develop a Youth Master Plan in collaboration with the various agencies that serve Moorpark youth, including MUSD and Moorpark Boys and Girls Club, and interested residents to identify existing needs, services and programs, including but not limited to the expansion needs of the Moorpark Boys and Girls Club. (PRCS) VI. Enhance the delivery of services and expand program efficiencies. A. 0 to 2 Years F** 1. Develop conceptual design proposal and process Civic Center Master Plan including EIR for new City Hall, council chambers, and other government offices and Library by June 30, 2014. (PRCS, CD & CM) NF 2. Complete initial phase of a unified filing system for all City files, consisting of a complete listing of all departmental files, and an updated electronic records retention schedule that conforms to federal and state law by June 30, 2014. (AS) F 3. Complete construction of second access to south Metrolink parking lot from First Street by June 30, 2014. (CE/PW& CD) NF 4. Install lighting at east parking lots, soccer fields, and multi-purpose court at Arroyo Vista Community Park [AVCP]. (PRCS) SE 5. Prepare a Parks/Facilities Capital Improvement Program for presentation to City Council by December 31, 2013. (PRCS) F** 6. Install the second phase of a centralized irrigation system for City facilities, parks and landscape maintenance districts by June 30, 2014. (PRCS) SE 7. Install a computerized Crisis Information Management System in the City's EOC by March 31, 2014. (AS) 52 Parks and Recreation Commission March 3, 2014 Page 12 SE 8. Evaluate existing financial policies and procedures and consolidate them as part of City Council Policies Resolution by October 31, 2013. (F & CM) SE 9. Analyze alternatives to better utilize the roller hockey court at Arroyo Vista Community Park as a multi-purpose court and consider options as part of Capital Improvement Program adoption. (PRCS) NF 10. Evaluate feasibility including legal, financial, and operational issues for City to consider possible provision of water and wastewater services. (CE/PW& CM) SE** 11. Develop a plan to reduce the amount of turf in City parks by ten percent(10%) by March 31, 2014. (PRCS) SE 12. Seek grant funding for installation of universally accessible play equipment. (PRCS) F 13. Evaluate options for second location for vehicular access to Arroyo Vista Community Park for consideration by the City Council by January 31, 2014. (CE/PW, CD & PRCS) SE 14. Develop a comprehensive Capital Improvement Program document. (CE/PW & PRCS) SE 15. Develop a policy for parkway and parkway tree maintenance on residential streets. (CE/PW) SE 16. Evaluate feasibility of performing pavement crack sealing work with in-house staff by December 31, 2013. (CE/PW) SE 17. Develop options and potential funding sources to provide a facility for either or both free-style bicycle and BMX riders as part of Capital Improvement Program adoption. (PRCS) SE 18. Develop rules for use of Country Club Estates and Meridian Hills equestrian staging areas. (PRCS) SE** 19. Evaluate a policy and standards for use of more energy efficient street lights on public and private streets in new developments. (CE/PW& CD) F 20. Establish a demonstration project for extended weekday hours and Saturday service for the City's fixed route and Dial-a-Ride programs upon approval by Federal Transit Administration. (CE/PW) 53 Parks and Recreation Commission March 3, 2014 Page 13 F 21. Construct ADA compliant pedestrian access from Moorpark Avenue to all buildings at City's Community Center and improve the bus stop. (PRCS & CE/PW) F 22. Prepare an updated Pavement Management System and associated projections for maintenance and improvement costs by June 30, 2014. (CE/PW) F** 23. Present a report to the City Council on feasibility of retaining the current library building and expanding it at its current location by March 31, 2014. (PRCS & CM) SE 24. Plan and implement an annual program evaluating and addressing security issues for all schools within the City. (PD) SE 25. Evaluate potential use of license plate readers [LPR]. (PD) SE 26. Update City's Engineering Policies and Standards by June 30, 2014. (CE/PW&AS) SE 27. Adopt City Film Ordinance by December 31, 2013. (CD, CE/PW & dM) SE** 28. Evaluate potential requirement for use of pervious pavement on new private and public projects. (PRCS, CD & CE/PW) SE** 29. Evaluate options for Joint Powers Agreement (JPA) with other public agencies for purchase and management of open space properties. (PRCS, CD & CM) F 30. Construct sidewalks on one side of certain streets in industrial zoned areas to provide a safe path for pedestrians and to encourage walking. (CE/PW, PRCS & CD) B. 2 to 5 Years SE 1. Consider options for funding construction and maintenance of a community aquatic facility. (PRCS) NF 2. Comprehensive update of City's Classification Plan and Job Descriptions. (AS) SE** 3. Determine feasibility of purchasing existing City street lights and converting them to a more energy efficient lighting source. (CE/PW& F) 54 Parks and Recreation Commission March 3, 2014 Page 14 NF 4. Purchase and install electrical generators to serve the Active Adult Center, Arroyo Vista Recreation Center offices, and the Moorpark Public Services Facility. (PRCS) NF 5. Construct a wood ball wall at a selected City park. (PRCS) SE 6. Prepare a Senior Adult Master Plan. (PRCS) SE 7. Evaluate options for re-use of City Hall Administration Building. (PRCS & CM) C. 5+Years NF 1. Expand Arroyo Vista Community Park gym. (PRCS) NF 2. Install outdoor fitness equipment at one or more parks. (PRCS) NF 3. Install a Frisbee golf course at a city park. (PRCS) VII. Reinforce and enhance Moorpark's attractive community character and safeguard its desirable resources. A. O to 2 Years SE 1. Plan and conduct an emergency response exercise involving the City Council and community organizations. (AS & PD) SE 2. Develop policies and program guidelines for use of Art in Public Places and Tree and Landscape fees by June 30, 2014. (PRCS & CD) SE** 3. Develop options to enhance open space and greenbelt areas to include at a minimum: (1) strengthening the Tierra Rejada greenbelt agreement; and (2) consideration of adding new formal greenbelt(s) and agreement(s) for the areas north and south of the Ronald Reagan Freeway (SR 118) near the east end of the City of Moorpark and the west end of the City of Simi Valley plus contiguous unincorporated Ventura County and west of the City limits (Los Posas) for consideration by the City Council. (CD & CM) F** 4. Prepare a comprehensive update of all General Plan Elements with special emphasis on Land Use, OSCAR, Housing and Circulation Elements and insure internal consistency among all General Plan Elements. Consider creation of a Natural Open Space land use designation and the city's vision for land within the City's Area of Interest 55 Parks and Recreation Commission March 3, 2014 Page 15 as part of the Land Use Element. Present Land Use and Circulation Elements to the City Council by September 30, 2013. Present OSCAR Element to City Council by March 31, 2014. Upon adoption of any General Plan Amendments, prepare necessary changes to the Zoning Ordinance to insure conformity and consistency with the General Plan. (CD) SE 5. Process amendments to City Zoning Ordinance including definitions, non-conforming uses, and overall internal consistency for presentation to the City Council by December 31, 2013. (CD) SE 6. Evaluate funding sources for undergrounding of utility lines throughout the City. (CE/PW) NF 7. Select location, design and construct a water spray attraction at one or more selected City Parks. (PRCS) F 8. Consider items of public art for Police Services Center, Arroyo Vista Recreation Center, High Street Post Office, and Train Station by June 30, 2014. (PRCS) NF 9. Modify and upgrade wall treatment and enhance landscaping on north side of Los Angeles Avenue (SR 118) between Millard Avenue and Spring Road. (PRCS & CD) NF 10. Landscape excess right-of-way on southeast corner of Tierra Rejada Road and Moorpark Road and install standard curb and gutter. (PRCS & CE/PW) NF** 11. Develop a Tree Master Plan including tree inventory and mapping by June 30, 2014. (PRCS) SE 12. Evaluate feasibility of expanding security camera systems to additional locations. (PRCS, AS, CM & PD) SE 13. Evaluate feasibility of expanding activities for CERT trained community members. (AS & PD) F** 14. Update City's 1995 Master Drainage Plan and incorporate needed improvements into Capital Improvement Program. (CE/PW& CD) F 15. Underground existing electrical lines on north side of Los Angeles Avenue in the vicinity of the Arroyo Simi Bridge by June 30, 2014. (CE/PW) 56 Parks and Recreation Commission March 3, 2014 Page 16 SE** 16. In conjunction with the Ventura County Watershed Protection District, prepare conceptual plans and evaluate potential funding for Arroyo Simi improvements determined necessary by the FIRM update; and evaluate the adequacy of existing facilities, determine what improvements are needed, and develop a funding program to protect downstream properties during 100 year storm events for: a) Happy Camp Canyon Drain b) Strathearn Drain c) Canyon No. 2 Drain d) Gabbert Canyon Drain, and e) Walnut Canyon Drain (CE/PW) SE** 17. Work with owner of Villa Del Arroyo Mobile Home Park to resolve drainage issues. (CE/PW) SE 18. Evaluate options for partial development, sale or continued lease of Buttercreek Park by June 30, 2014. (PRCS & CM) SE 19. Evaluate feasibility of constructing park facilities on remnant property west of post office. (CD & PRCS) • SE 20. Develop a conceptual plan and cost estimates for a formal walking path around the perimeter of Arroyo Vista Community Park. (PRCS) SE 21. Work with Ventura County Fire Protection District to consider siting a fire station in the Campus Park area of the City. (PRCS & CM) SE** 22. Develop options for use of 80-acre City owned open space parcel in the Tierra Rejada Valley for consideration by the City Council by June 30, 2014. (PRCS & CM) NF** 23. Prepare a demonstration project with community involvement for replacement of turf with native landscaping by June 30, 2014. (PRCS) F** 24. Prepare a commercial demand study as part of the General Plan update. (CD & CM) F 25. Train selected deputies and purchase/update needed equipment to allow for enforcement of Vehicle Code for commercial vehicles. (PD) SE 26. Develop conceptual design plan and cost estimates for widening the access road within Arroyo Vista Community Park (AVCP) to accommodate bike lanes/paths and sidewalks. (PRCS & CE/PW) 57 Parks and Recreation Commission March 3, 2014 Page 17 SE 27. Prepare and process required Property Management Plan (Plan) for disposition of applicable former Moorpark Redevelopment Agency owned properties for submittal to California Department of Finance by September 20, 2013. (CD, F & CM) B. 2 to 5 Years NF 1. Establish Underground Utility District to underground electrical transmission lines on Los Angeles Avenue (SR 118) from Shasta Avenue to Millard Street. (CE/PW) SE** 2. As part of new City Hall project, establish Civic Hall of Fame to recognize city enhancement efforts by individuals and organizations. (AS) SE** 3. Work with property owners within the unincorporated area on both sides of Los Angeles Avenue to improve west City entry. (CD & CM) SE 4. Evaluate feasibility of relocating the Metrolink layover facility. (CD & CE/PW) NF** 5. Develop design plan to refurbish median landscaping and hardscape on Tierra Rejada Road from Spring Road to Los Angeles Avenue and Campus Park Drive from Princeton Avenue to Collins Drive including cost estimates, financing, phasing and water conservation measures. (PRCS & CE/PW) SE 6. Evaluate feasibility of establishing a community garden program including identification of a preferred location. (PRCS) NF 7. Work with Caltrans to install additional landscape improvements at the SR 23 /Tierra Rejada Road interchange and Princeton Avenue SR 118 freeway ramps. (PRCS & CE/PW) C. 5+ Years NF 1. Landscape north side of Poindexter Avenue from Gabbed Road east to vicinity of Chaparral School. (PRCS, CE/PW& CD) NE** 2. Prepare design for extension of Fremont drain north of Los Angeles Avenue. (CE/PW) NF 3. Update Parks and Recreation Master Plan. (PRCS) 58