HomeMy WebLinkAboutAG RPTS 2014 0414 PR SPC F,. C4
° % CITY OF MOORPARK
olea �.0 PARKS,RECREATION&COMMUNITY SERVICES DEPT. 1 799 Moorpark Avenue,Moorpark,CA 93021
0.4,40,:t Main City Phone Number(805)517-6200 I Fax(805)532-2550 I moorpark @moorparkCA.gov
PARKS AND RECREATION COMMISSION AGENDA
For Special Meeting of
April 14, 2014
5:00 p.m., Community Center
NOTICE AND CALL OF A SPECIAL MEETING
OF THE PARKS AND RECREATION COMMISSION
NOTICE IS HEREBY GIVEN that a Special Meeting of the Parks and Recreation
Commission of the City of Moorpark is hereby called to be held on Monday, April
14, 2014, commencing at 5:00 p.m. Said meeting will convene at the Community
Center located at 799 Moorpark Avenue, Moorpark, California. Said Special
Meeting shall be for the purpose of the following:
1. CALL TO ORDER:
2. ROLL CALL:
3. PUBLIC COMMENTS:
4. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
5. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
6. PRESENTATIONS/ACTION/DISCUSSION:
A. Parks Tour. Staff Recommendation: The Commission and staff will
tour and discuss the following in the order listed below. (The times identified
are estimates only, and the Commission will attempt to meet this schedule)
1. Arroyo Vista Community Park 5:15 p.m.
2. Tierra Rejada Park 5:35 p.m.
3. Miller Park 5:50 p.m.
4. College View Park 6:15 p.m.
5. Campus Canyon Park 6:30 p.m.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
P&R Commission Meeting
April 14, 2014
Page 2
Following Item 6.A., Parks Tour, the Parks and Recreation Commission will
continue their meeting at the Community Center located at 799 Moorpark
Avenue.
B. Consider Fiscal Year 2014/15 Objectives: Staff Recommendation:
Consider the FY 2013/14 Mission Statement, Priorities, Goals and
Objectives and request information from staff as appropriate.
C. Consider a Name for the Undeveloped Park at 161 Second Street.
Staff Recommendation: Recommend a name for the undeveloped
park at 161 Second Street for City Council consideration.
7. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission
Regular Meeting of March 3, 2014. Staff Recommendation: Approve
as presented.
B. Parks Quarterly Report. Staff Recommendation: Receive and file
report.
C. 5K Fun Run & Fitness Challenge Event Report. Staff
Recommendation: Receive and file report.
D. Camp Moorpark Program Summary. Staff Recommendation: Receive
and file report.
E. Winter Camp Moorpark 2014 Summary. Staff Recommendation:
Receive and file report.
8. ADJOURNMENT:
All writings and documents provided to the majority of the Commission regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all regular Commission meetings is also available on
the City's website at www.ci.mooroark.ca.us.
Any member of the public may address the Commission during the Public Comments portion of the
Agenda, unless it is a Discussion item. Speakers who wish to address the Commission concerning a
Discussion item must do so during the Discussion portion of the Agenda for that item. Speaker cards
must be received by the Recording Secretary for Public Comment prior to the beginning of the Public
Comments portion of the meeting;and for a Discussion item,prior to the Chair's call for speaker cards
for each Discussion agenda item. A limitation of three minutes shall be imposed upon each Public
Comment and Discussion item speaker. Written Statement Cards may be submitted in lieu of speaking
orally for Discussion items. Any questions concerning any agenda item may be directed to the Parks
and Recreation Department at 517-6227.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the Parks
and Recreation Department at (805) 517-6227. Upon request,the agenda can be made available in
appropriate alternative formats to persons with a disability. Upon advance notification of the need for
disability-related modification or accommodation, reasonable arrangements will be made by City staff
to provide accessibility to the meeting(28 CFR 35.102-35.104;ADA Title II).
ITEM 6.A
Parks Semi-Annual Tour
Commission and Staff Tour Selected Parks
No Staff Report
ITEM NO. 6.B
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: The Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: April 1, 2014 (Meeting of April 14, 2014)
SUBJECT: Consider Fiscal Year 2014/15 Objectives
DISCUSSION
At the March 3, 2014, Parks and Recreation Commission meeting, staff provided the
Commission with the current 2013/14 Goals and Objectives for review. Typically, the
Commission and staff discuss these objectives prior to the annual joint meeting of the City
Council and the Parks and Recreation Commission. This year's joint meeting has been
scheduled for Wednesday, April 23, at 6:45 p.m.
As stated in the previous report in March, each year, the City Council adopts a set of Goals
and Objectives. The Objectives are grouped by an estimated timeline: 0 — 2 years, 2 — 5
years, and 5+ years. At the front of each Objective are initials noting the funding status: "F"
— meaning funded, "NF" — not funded, and "SE" — staff effort, not requiring funding. A
number of the approved objectives fall within the Parks and Recreation Commission's area
of responsibility. A full list of the City Council's FY 2013/14_Goals and Objectives is
available on the City's website and was also provided to the Commission at their March 3rd
meeting.
Attached is the list of the Parks and Recreation's related objectives approved by the City
Council for FY 2013/14. Staff's recommendation regarding the continuation, modification,
or deletion of these objectives is noted in italics.
The goal of this review is for the Commission to familiarize itself with the goals and
objectives that relate to the Commission's area of responsibility, and request information
and an update from staff if appropriate, prior to the annual joint meeting.
STAFF RECOMMENDATION
Consider the FY 2013/14 Mission Statement, Priorities, Goals and Objectives and request
information from staff as appropriate.
Attachment: FY 2013/14 Parks and Recreation Objectives
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Parks and Recreation Commission
April 14, 2014
Page 2
ATTACHMENT
FY 2013/14 APPROVED OBJECTIVES
0 to 2 Year Objectives
II.A.3. Construct a public park on Second Street In process
VI.A.4. Install lighting at east parking lots, soccer fields, and multi-purpose court at
Arroyo Vista Community Park [AVCP]. In process
VI.A.5. Prepare a Parks/Facilities Capital Improvement Program Continue objective
into 2014/15
VI.A.9. Analyze alternatives for use of the roller hockey court at Arroyo Vista
Community Park In process
VI.A.11. Develop a plan to reduce the amount of turf in City parks by ten percent
(10%) In process
VI.A.17. Develop options and potential funding sources to provide a facility for either
or both free-style bicycle and BMX Continue objective into 2014/15
VII.A.7. Select location, design and construct a water spray attraction at one or more
selected City Parks. In process
VII.A.20. Develop a conceptual plan and cost estimates for a formal walking path
around the perimeter of Arroyo Vista Community Park. In process, continue
objective into 2014/15
VII.A.22. Develop options for use of 80-acre City owned open space parcel in the
Tierra Rejada Valley Continue objective into 2014/15
VII.A.26. Develop conceptual design plan and cost estimates for widening the access
road within Arroyo Vista Community Park (AVCP) to accommodate bike
lanes/paths and sidewalks. In process
2 to 5 Year Objectives
V.B.1. Develop a Youth Master Plan Continue objective into 2014/15
VI.B.1. Consider options for funding construction and maintenance of a community
aquatic facility. Continue objective into 2014/15
VI.B.5. Construct a wood ball wall at a selected City park. Continue objective into
2014/15
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Parks and Recreation Commission
April 14, 2014
Page 3
5+Year Obiectives
VI.C.1. Expand Arroyo Vista Community Park gym. Continue objective into 2014/15
VI.C.2. Install outdoor fitness equipment at one or more parks. In process
VI.C.3. Install a Frisbee golf course at a city park. Continue objective into 2014/15
VII.C.3. Update Parks and Recreation Master Plan. (PRCS) Continue objective into
2014/15
•
3
ITEM NO. 6.0
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks and Recreation Director
DATE: April 9, 2014 (Meeting of April 14, 2014)
SUBJECT: Consider a Name for the Undeveloped Park at 161 Second
Street
DISCUSSION
On June 19, 2013, the City Council approved the conceptual design for the park site
at the undeveloped property at 161 Second Street. To date, the plans and
specifications for the park site have been completed and staff will be recommending
that the City Council approve the plans and specifications and authorize staff to
solicit bids during the April 16, 2014, City Council meeting. During the course of this
project, staff has informally named the proposed park Walnut Acres Park, in
reference to the Walnut Acres neighborhood where the park site is located.
However, at this time, the park site has not been formally named by action of the
City Council. The Parks and Recreation Commission is being asked to discuss and
recommend park names for the undeveloped park for City Council consideration.
Attached is the City of Moorpark's Park Naming Policy, which was last updated by
the City Council in May 2003. In summary, the policy states that the Parks and
Recreation Commission will consider park names and forward a recommendation to
the City Council. Names may be selected that identify the geographic location of the
new park or the street on which the park is located. In special circumstances, a park
may be named to recognize a national or historical event, a local resident who has
made significant contributions, or a state or national figure who has had a positive
impact on the lives of Moorpark residents.
STAFF RECOMMENDATION
Recommend a name for the undeveloped park at 161 Second Street for City Council
consideration.
Attachment: Park Naming Policy
4
Attachment
PROPOSED PARK NAMING POLICY REVISIONS
1. The City Council will direct the Parks and Recreation Commission to make
recommendations on names for all new park projects during or before park
construction.
2. City parks may be named in a manner which identifies the geographic location of
each park. The name of a street, or the street upon which the park is located, may
be part of the park name. In special circumstances, parks may be named for
individuals under the following conditions: for a local resident who has made
significant contributions that enhance or improve the quality of life in Moorpark, or a
prominent state or national figure who has had a positive impact on the lives of
Moorpark residents. Park names may be designated to recognize a national or
historical event.
3. The City Council will consider the Parks and Recreation Commission's
recommendations and will adopt the chosen park name by resolution.
5
ITEM NO. 7.A
MINUTES OF THE PARKS AND RECREATION COMMISSION
Moorpark, California March 3,_ 2014
A Regular Meeting of the Parks and Recreation Commission of the City of Moorpark
was held on March 3, 2014, in the Council Chambers of said City located at 799
Moorpark Avenue, Moorpark, California.
1. CALL TO ORDER:
Chair Thompson called the meeting to order at 6:32 p.m.
2. PLEDGE OF ALLEGIANCE:
Commissioner Haverstock led the Pledge of Allegiance.
3. ROLL CALL:
Present: Commissioners Robert Babcock, Tina Brown, Adam Haverstock,
Thomas Pflaumer, and Chair Sandra Thompson.
Staff Present: Parks and Recreation Director Jeremy Laurentowski and
Administrative Assistant Patty Anderson.
4. SPECIAL AGENDA ITEMS:
A. Consider Nomination and Selection of Chair and Vice Chair.
Commissioner Babcock moved and Commissioner Pflaumer seconded a
motion that Commissioner Haverstock serve as Chair for one annual term.
The motion carried 4-0, with Commissioner Haverstock abstaining from
the vote.
Commissioner Pflaumer moved and Commissioner Babcock seconded a
motion that Commissioner Brown serve as Vice Chair for one annual term.
The motion carried by unanimous voice vote.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
Commissioner Thompson moved and Commissioner Babcock seconded a
motion for the reordering of the agenda, placing Item 8.B before Item 8.A for
discussion. The motion was carried by unanimous voice vote.
Commissioner Babcock requested that Item 9.B be pulled for discussion.
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P&R Commission Meeting
March 3, 2014
Page 2
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
Commissioner Thompson announced the upcoming annual Talent Show Contest
at 7:00 p.m. on March 21, at the High Street Arts Center.
Commissioner Pflaumer announced the upcoming Arbor Day Celebration on
April 24, the free landfill day on April 13, and the Easter Egg Hunt on April 19.
8. PRESENTATION/ACTION/DISCUSSION:
B. Consider Options for Multi-Use Court. Staff Recommendation: Approve
staffs recommendation of Option B and recommend a budget of $24,600
to the City Council to repair the multi-use court and to install two
basketball courts.
Jeremy Laurentowski reviewed staffs proposed options for the multi-use
court.
The Commission and staffs discussion included the number of basketball
courts to propose, if a hockey enclosure should be included, surfacing of
the court, and lighting.
MOTION: Commissioner Babcock moved and Commissioner Pflaumer seconded
a motion to approve and recommend Option B, to include six basketball hoops,
basketball padding, chainlink fence repair/retrofit, chainlink gates, and court
surfacing and striping to the City Council for consideration.
Chair Haverstock suggested an amendment to add lighting and coin operators.
There was no concurrence. The original motion carried by unanimous voice vote.
A. Consider Location for Splash Pad. Staff Recommendation: Approve staffs
recommendation to install a splash pad at Arroyo Vista Community Park
as shown in Option D, and approve staffs recommendation to install a
splash pad at College View Park at a future date.
Jeremy Laurentowski reviewed staffs report and proposed options for the
location of a splash pad.
The Commission discussed with staff their concerns and preferences of
the five locations. Some of the concerns for the locations included a site
being too close to the road, too far from restrooms, and causing
interference with the ongoing Camp Moorpark programs.
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P&R Commission Meeting
March 3, 2014
Page 3
Commissioners Babcock, Haverstock, Pflaumer, and Thompson stated
they preferred Option E because the location is at the entrance of the
park, allowing a high visibility of the amenity, as opposed to the other
proposed locations.
Commissioner Brown stated that she preferred Option D because she
feels it is a preferable location for families due to the close proximity of the
pavilion and playground.
MOTION: Commissioner Pflaumer moved and Commissioner Babcock seconded
a motion to approve and recommend Option E to City Council for consideration.
The motion carried 4-1, with Commissioner Brown dissenting.
C. Schedule the 2014 Spring Park Tour. Staff Recommendation: Schedule a
date and time to conduct the 2014 Spring Park Tour (No written report).
The Commission scheduled their Spring Park Tour for April 14, 2014, to
commence at 5:00 p.m.
9. CONSENT CALENDAR:
A. Approval of Minutes for the Parks and Recreation Commission Regular
Meeting of December 2, 2013. Staff Recommendation: Approve as
presented.
B. Recreation Programming Summer Quarterly Report. Staff
Recommendation: Receive and file report.
Commissioner Babcock discussed with staff Summer Camp Moorpark and
the scheduling of youth sports.
MOTION: Commissioner Thompson moved and Commissioner Brown seconded
a motion to receive and file Item 9.B. The motion was carried by unanimous
voice vote.
C. July 3rd Special Event Report. Staff Recommendation: Receive and file
report.
D. Consider Fiscal Year 2014/15 Obiectives. Staff Recommendation:
Receive and file report.
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P&R Commission Meeting
March 3, 2014
Page 4
MOTION: Commissioner Thompson moved and Commissioner Babcock
seconded a motion to approve the remaining items of the Consent Calendar as
presented. The motion was carried by unanimous voice vote.
10. ADJOURNMENT:
The meeting was adjourned at 7:59 p.m.
APPROVED:
Respectfully submitted ADAM HAVERSTOCK, CHAIR
Patty Anderson, Administrative Assistant
9
ITEM NO. 7.B
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Jeremy Laurentowski, Parks & Recreation Director
PREPARED BY: Allen M. Walter, Landscape and Parks Superintendent
Emilio Blanco, Landscape and Parks Superintendent
DATE: January 15, 2014 (Meeting of April 14, 2014)
SUBJECT: Parks Quarterly Report for October, November, and December
2014
2014 Arbor City: This year's annual Arbor Day is set for Thursday, April 24 from 5:00 to
6:00 pm at Glenwood Park. The City brochure provided an announcement of the event
and an announcement was placed in with the City's water bills. This year's tree is a 15-
gallon Sycamore Bloodgood. The Ventura County Transportation Commission (VCTC)
will also be attending and distribute information.
Mammoth Highlands Park, Helping Hands Project: On December 12, Helping Hands
representatives met with staff to review the 2014 Helping Hands Project. On Saturday,
April 26, 2014, from 8:00 am to 12:00 pm., the Helping Hands Volunteer organization
will provide 150 volunteers at Mammoth Highlands Park to plant fifteen trees (Oaks and
Sycamores) and spread woodchips in a new planter along the east fence of the park,
and 50 volunteers at Glenwood Park to spread wood chips. The new planters are
designed to reduce water usage at the parks by removing the high demand water
requirement of turf. The project is scheduled for spring of 2014.
Peach Hill Park Playground Equipment: The installation of new playground
equipment at Peach Hill Park was completed on February 6, 2013. Several residents
informed staff that the new tot lot slide was too difficult for toddlers in the 2 year age
group. In an effort to accommodate young toddlers, staff installed a lower slide at the
play structure.
Poindexter Park Playground Equipment: In December 2012, staff obtained City
Council approval to replace the playground equipment at Poindexter Park. Staff
included funding for this work in the FY 13/14 budget and is in the process of an RFP.
Once the RFP process is complete, staff will present the final designs to the Parks and
Recreation Commission in the spring of 2014.
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Parks Quarterly Report
Page 2
Parks Recycling Program: To date, a total of 66 recycle beverage containers were
installed at various parks with funding obtained through the Recycle Beverage
Container Grant. Approximately $24,000 in recycle beverage grant funding has been
obtained for FY 2013/14. Staff will utilize this funding to install recycle beverage
containers on High Street. The High Street containers will match the model and
manufacturer specified on the High Street Improvement Plans prepared by Lawrence
Moss and Associates,
Campus Park and Poindexter Park Lighting: The project went out to bid in
September. The bids came in slightly lower than estimated. Taft Electric was the lowest
bidder and the contract was awarded on October 16. It is anticipated that the project will
be completed by the end of February 2014.
Land and Water Conservation Fund (LWCF) - Arroyo Vista Bicycle/Pedestrian
Path: The City Council approved the conceptual plan for the Arroyo Vista
Bicycle/Pedestrian path on October 2 and amended the budget for Civil Engineering
and Lighting Consultant services for the project. Staff released an RFP in October for
Civil Engineering Services. The proposals are due back in early November with contract
award anticipated at the November 20 City Council meeting. Staff attended a technical
assistance workshop for the LWCF grant on October 22. The grant application is
complicated and it is anticipated that there will be considerable staff time spent on the
application. Maximum points are given to projects that are shovel ready so staff is
making every effort to ensure that the project design plans are completed prior to grant
submittal. The grant application is due in February 2014.
City Playground Audit: Staff is continuing playground audits at all park playgrounds.
The audit uses ASTM regulations for playground equipment safety inspection. The audit
inspection reports identify changes or hazards since the installation of the play
equipment. The audit inspects the protective surface, looks for the development of
protrusion, entanglement, pinch, crush, shearing, sharp edges, equipment wear, and
proper signage identifying age appropriate use of the play equipment. Staff is in the
process of evaluating 30 playgrounds and submitting the reports for analysis and
scheduled repairs.
Second Street Park: Staff received City Council approval for the design of the park site
on Second Street on June 19, 2013. Staff has contracted with M3 Civil, for civil
engineering plans, at a cost of $22,390 and Architerra Design Group, for landscape
architectural services at a cost of $24,570. In addition, staff has requested a proposal
for traffic engineering services from M3 Civil for the section of Second Street from
Moorpark Avenue to Bard Street. Staff intends to install traffic calming devices on
Second Street to slow the general progression of traffic adjacent to the park site. To
date, the civil engineering plans are 85% complete. Staff anticipates project completion
by the end of March and will go out to bid by the end of April.
Arroyo Vista Community Park Sewer Lift Station Renovation: Staff received three
proposals for the renovation of the sewer lift station at AVCP. During this process staff
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Parks Quarterly Report
Page 3
included upgrades for updating the lift station to today's code standards. Converting this
system to a three-phase system with a Variable Frequency Drive (VFD) will allow
reverse polarity for backing out clogs. Staff submitted the Sewer Lift Station Renovation
proposal to Council on Wednesday, February 5, 2014 and the renovation proposal was
approved. Staff anticipates the work being completed in spring, 2014.
Arroyo Vista Community Park Well Pumps # 1 and 3: Staff received three proposals
for the renovation of pump # 1 and 3 at AVCP. During this process staff suggested
installing a Variable Frequency Drive (VFD) system, which will allow the pumps to
reduce PSI, GPM, and reduce energy consumption. Adding a VFD drive to the well
pumps provides individual valve function for one valve or a combination of valves
without overloading the system. Staff submitted the Park Well Pumps # 1 and # 3
proposal to Council on Wednesday, February 5, 2014 and the Park Well Pump
renovation proposal was approved. Staff anticipates the work being completed in spring,
2014.
Asphalt Parking Lot Repairs: Staff is in the process of preparing the bid specifications
for the asphalt repairs required at AVCP lot A, Poindexter Park, Monte Vista Park,
Country Trail Park, Miller Park, the Civic Center, and Library parking lots. Staff
anticipates completing this work in the spring of 2014. Staff has prepared a preliminary
budget and anticipates that this work will cost the City approximately $420,000.
Mammoth Highlands Park - Pardee Slope Replanting: During construction of a wall
along the north side on Mammoth Highlands Park delineating the new residential homes
from the park, several plants were damaged along with the irrigation system. Oakridge
Landscape will be working with Pardee to replant and repair the slope damage in
conjunction with the installation of the new park DG trail being added, extending the
multi-use trail from Ridgecrest Drive.
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ITEM NO. 7.0
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: Parks & Recreation Commission
FROM: Stephanie Anderson, Recreation Superintendent
DATE: February 26, 2014 (Meeting of April 14, 2014)
SUBJECT: Consider Event Report: 5K Fun Run & Fitness Challenge
BACKGROUND
On October 2, 2013, the City Council approved the conceptual plan for a recreational
trail system at Arroyo Vista Community Park (AVCP) and adopted Resolution No. 2013-
3230 amending the FY 2013/14 Budget to fund civil engineering and lighting consultant
services. Staff applied for a Land and Water Conservation Fund (LWCF) grant from the
State Parks Department in February 2014, to help fund this project. An integral
component of the LWCF grant application was the public input process, and staff
recommended a fun run and exercise challenge along the future location of the loop trail
as an opportunity to not only promote a new City event, but also involve the public in the
development of the project. Staff proposed launching the project with a 5K fun run and
exercise challenge at Arroyo Vista Community Park to be held sometime in December.
Additionally, on October 3, 2012, the City Council adopted Resolution No. 2012-3132, to
become a Healthy Eating Active Living (HEAL) City. This resolution was initiated by the
League of California Cities in an effort to collaborate with Local Government and the
Cities, Counties, and Schools (CCS) Partnership, to promote wellness policies and
make their cities healthier. A 5K event is consistent with the objectives of the HEAL City
resolution, as it promotes a healthy lifestyle through exercise.
As the 5K Fun Run and Fitness Challenge was a new event and unfunded, staff
prepared an agenda report for the event, which was presented to City Council at the
November 6, 2013, meeting. The City Council approved staff recommendation to hold a
5K Fun Run and Fitness Challenge, and adopted Resolution No. 2013-3238, amending
the FY 2013/14 General Fund Budget in the amount of $8,000 to fund the 5K Fun Run
and Fitness Challenge. Council also approved an event partnership with the American
Cancer Society (ACS). The ACS provided event volunteers on the day of the event. In
exchange, $5 of each paid race entry was donated by the City to the ACS.
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Parks and Recreation Commission
Page 2
DISCUSSION
The first annual 5K Fun Run and Fitness Challenge (5K event) was held on Saturday,
December 14, 2013, at Arroyo Vista Community Park. Event features included three
runs, a health and fitness fair, and information on the proposed loop trail. The health
and fitness fair, run check-in, and awards ceremony were held at the east end of the
park, near the Peppertree Pavilion. An ambulance was also stationed in this area.
Moorpark Police Department VIP's assisted with parking and traffic control.
The three runs included a 5K run at 9:00 a.m., a 5K fun run with fitness challenges at
10:00 a.m., and a 1 mile run/walk with optional fitness challenges at 10:30 a.m. The first
mile of the runs roughly followed the proposed course of the loop trail, with the
remainder of the course running along the arroyo adjacent to the park. Water stations
were located along the course and at the finish line. Volunteers from the ACS staffed
the water stations and provided direction and encouragement to the runners along the
course. Royal Results, a local race timing company, was contracted to time the 5K runs.
Phil Birdsell was contracted as Master of Ceremonies, announcing race starts and
awards, and playing music.
Race check-in began at 8:00 a.m. on the day of the event. At check-in, runners signed a
liability waiver and received their bib and timing chip. Entry fees were charged for run
participants. Fees were set at $25 for the 5K runs and $15 for the 1 mile run for
advance registrations, and at $35 for the 5Ks and $25 for the 1 mile for late
registrations. Race day fees were set at $45 and $35. Each registered participant
received an event t-shirt and goody bag at the conclusion of their run. The bags were
green City of Moorpark 30th anniversary tote bags. The goody bags were filled with
promotional flyers and items (such as pens, lip balm, hand sanitizer, jar openers, and
granola bars) from event sponsors.
Medals were awarded for both of the 5K runs. Awards included overall 1st, 2nd and 3rd
place for male and female, as well as 1st place and runner up male and female for age
categories 12 and under, 13 to 19, 20 to 29, 30 to 39, 40 to 49, 50 to 59, and 60 and up.
A total of 159 race registrations were received:
Run Preregistered Race Day Total Runners
5K Competitive 52 7 59
5K Fitness Challenges 70 5 75
1 Mile 21 4 25
TOTALS 143 16 159
The health and fitness fair included 16 booths and was located near the run start, just
south of the Peppertree Pavilion. Admission to the public to the fair was free. Event
sponsors and local non-profit groups were offered a free booth space. Booth spaces
were available for purchase for$50 for businesses. Booths included the Ventura County
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Parks and Recreation Commission
Page 3
Fire Department (teaching sidewalk CPR), AYSO (non-profit soccer organization),
Moorpark High School Cross Country, and Moorpark Family Medical Clinic (local
business). Several sponsors also hosted booths, including Tang Soo Do University,
Rabobank, Active Spine and Sports Care, Simi Valley Hospital, Tri-Active America,
Xcelerate Physical Therapy, Main Tires and Wheels, Coffee News, Verengo Solar,
American Hapkido, and Whole Health Medical Solutions. The City also hosted a booth,
which included information on the proposed trail and current recreation programs. The
race results were posted at the City booth. Due to the limited planning time for the
event, only one food vendor (a gourmet coffee vendor) was secured. However, due to
problems with their generator, they were not able to serve at the event.
Sponsorships were actively sought for this event. Sponsorship opportunities included
Premier ($500 or more), Fitness Station ($250), Event ($100), and Goody Bag ($50). In-
kind sponsors were also accepted. Premier sponsor included Tri Active America, Shea
Homes, and Tang Soo Do University. Fitness Station sponsors included Main Tires and
Wheels, Valley Crest Landscape, and Moorpark Hay Co. Event sponsors were
American Hapkido, Active Spine and Sports Care, Rabobank, Xcelerate Physical
Therapy, Verengo Solar, Whole Health Medical Solutions, and Simi Valley Hospital.
Media sponsors, offering free advertising space in their paper, included the Moorpark
Acorn and Coffee News. Fresh and Easy donated granola bars for the goody bags, and
Women's Fortnightly donated fresh fruit for the runners on the morning of the event.
Overall, the event ran smoothly, and response from the public was positive. There were
no injuries reported. The primary issue at the event was weather. High winds caused
some issues with the run course, such as downed barricades and pennant streamers.
Staff was able to make repairs to the course prior to the start of the runs.
The event stayed within budget and was able to meet its minimum cost recovery
requirement. A budget summary is included at the end of this report.
A wrap up meeting was held on December 23. Comments from staff and from the
public, as reported by staff, for future events included the following.
• Provide fresh fruit for the run participants.
• Issue shirts at check-in, rather than at the conclusion of the run.
• Schedule a packet pick-up day prior to the run day.
• Alter the course to run on pavement; running on the arroyo was difficult.
• Better prepare for weather conditions.
• Purchase drawstring bags for the goody bags.
• Set a minimum age of 5 years old for all runs.
• Issue the course map at the time registration opens.
• Provide trash bags at water stations.
• Move the event to Country Days weekend.
• Provide an area for runners to leave their personal items during the run.
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Parks and Recreation Commission
Page 4
• Secure volunteers to assist with set-up and tear-down.
• Improve marking of the course; mark the inside radius, provide more flags, and use
larger arrows at turns.
• Place directional signage to the event on the access road, since event takes place in
the back of the park.
• Add a 10K run.
• Ensure staff walks the course in the morning before the runs; make sure course is
clear and free of litter and debris.
• Remove lunges from the fitness challenge and replace with some other challenge.
• Better organize staff for more efficient clean-up.
• Schedule a meeting with volunteers in advance of the event date to improve
volunteer coordination and performance.
• Rent a fork lift to move hay bales, or use something other than hay bales.
• Retain the health and fitness fair, but get more booths.
• Send a survey to runners after the event.
• Hold awards ceremonies immediately after each run.
BUDGET SUMMARY
5K Fun Run & Fitness Challenge 2013-2014 2012-2013 2011-2012
Attendees 350 Not offered Not offered
Run Enrollments 159
Direct Costs $8,323
Indirect Costs
FIT Staff $9,306
Overhead Costs $515
Gross Profit/ Loss $1,883
Net Profit/ (Loss) Per Participant ($33.44)
STAFF RECOMMENDATION
Receive and file report.
16
ITEM NO. 7. D
CITY OF MOORPARK
PARKS & RECREATION COMMISSION
AGENDA REPORT
TO: The Parks & Recreation Commission
FROM: Adriene Braddock, Recreation Supervisor
DATE: February 27, 2014 (Meeting of April 14, 2014)
SUBJECT: Camp Moorpark Program Summary
BACKGROUND
The City of Moorpark has offered a summer day camp program at Arroyo Vista
Recreation Center since 1994. The program was designed for youth ages 5 through 12.
From 2002 through 2004, the City also offered a Teen Travel Camp for youth ages 12
to 15. In 2009, Camp Moorpark was reorganized into three programs: MiniCamp for
ages 4 years and 9 months through 7; Camp Moorpark for ages 6 through 10; and
Adventure Camp for ages 10 through 15. For summer 2013, some changes were
made to Mini Camp and Camp Moorpark. Although advertised as a separate program,
Mini Camp has essentially operated as the youngest age group of Camp Moorpark.
Additionally, due to parent requests, on-site camp was made available for campers
ages 6 through 10 on field trip days for 2013 (previously, Camp Moorpark participants
had no on-site alternative when field trips were scheduled). Therefore, for 2013 the
enrollment procedure for Mini Camp and Camp Moorpark was changed. In 2012,
campers enrolled either in.Mini Camp or Camp Moorpark. This year, campers enrolled
in either Camp On Site or Camp Trip. The minimum age set for field trips was six.
Additionally, instead of issuing three separate camp packets and enrollment forms (one
for Mini Camp, one for Camp Moorpark, and one for Adventure Camp), all camp
programs were included in one camp packet and on one enrollment form.
DISCUSSION
Summer camp was held during the Moorpark Unified School District's summer break,
June 12 through August 19, 2013. Due to MUSD's schedule, the summer camp season
this year was several days shorter than last year. Hours for Camp Moorpark were from
9:00 a.m. to 3:00 p.m., and Adventure Camp hours were from 9:00 a.m. to 4:30 p.m.
Extended care for each camp was offered from 7:00 a.m. to 6:00 p.m.
17
Page 2
A variety of activities were offered in each camp. Camp Moorpark participated in
activities centered on weekly themes. Activities included sports, games, arts and crafts,
special guests, reading, cooking, parties, trips, and movies. Adventure Camp was
centered around a field trip each day. Trips included theme parks, beaches, local
hangouts, movies, malls, and museums.
While overall enrollments decreased this year due to the shortened camp season,
average daily attendance (ADA) for the program increased slightly.
The shorter camp season resulted in lower part-time staff costs and lower direct costs
(field trips, bus costs, arts and craft supplies, etc.), as well as lower revenue. Full-time
staff costs increased, due primarily to additional time spent by the Recreation
Superintendent training the new Recreation Supervisor on the program, as well as
handling issues related to the hour restrictions from the Affordable Care Act.
Although the program had a net loss this year, due to the decrease in revenue from the
shorter season, and increased full time staff costs, it was still able to meet its minimum
cost recovery requirement. A budget summary of the program is included in this report.
A summary of camp attendance and a budget history for the past five years are also
included.
Budget Summary
Camp Moorpark—Total
Program 2013 2012 2011
Days of Camp 46 60 (58 AC) 55
Participants (unduplicated) 301 329 327
Total Enrollments 5,283 6,806 6,471
Average Daily Attendance 114.8 113.4 117.7
Direct Costs $113,552 $141,596 $134,478
F/T Staff $75,025 $57,006 $45,636
Overhead Costs $17,516 $18,029 $12,230
r �' �,;
Gross Profit/ Loss $57,371 $70,432 $69,846
ar ,ess�s y_a�Fxa"t1roD•r <.tg<..•-..:-
Net Profit/ (Loss) Per Participant ($117) ($13.99) $36.63
Cost Recovery summary (Category: Day Camps)
Recovered Minimum Target
Percent Direct Costs Recovered: 100% 100% 100%
Percent Division Indirect Costs Recovered 62% 50% 75%
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Page 3
•
Minimum Recovery Met: Yes
Target Recovery Met: No
Cam• Moor•ark: 5-11 ears 2013 2012 2011
Partici•ants undu•licated * 244 283 247
Total Enrollments 4,261 5,573 5,140
Avera•e Dail Attendance 92.6 92.9 93.5
Direct Costs $79,898 $101,102 $94,230
F/T Staff $58,437 $44,191 $33,770
Overhead Costs $14,012 $16,279 $10,448
i h' u p°i. .... S ,gr,
` 1
Gross Profit/ Loss $48,236 $63,602 $58,574
Net Profit/ Loss Per Partici•ant 1 $(1.70) $147.47
Adventure Camp: 10-15 years 2013 2012 2011
Participants (unduplicated)* 65 67 80
Total Enrollments 1022 1233 1331
Avera•e Dail Attendance 22.2 21.3 24.2
Direct Costs $33,655 $40,494 $40,248
FIT Staff $16,589 $12,815 $11,865
Overhead Costs $3,503 $1,750 $1,781
f
u"1 .. ,.. . n, , ,,,Ai_. r i >- ,.._... ,a._ ,.. 7., >.;,.7.11,"i39.: s. ., ,l'..
Gross Profit/ Loss $9,134 $6,830 $11,272
9 . z= * g
Net Profit/ (Loss) Per Participant ($168.58) ($115.45) ($29.68)
*8 campers participated in both Camp Moorpark and Adventure Camp in 2013;prior years also had
campers participating in both programs.
.Demographic summary:
Ages Served Preschool Youth Tween Teen Adult
(under 5) (5-10) (11-13) (14-17) . (18+) _
Participants 0 244 53 4 0
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Page 4
Camp Moorpark 5-year Enrollment History
350 ..., _ _.._.... - ......_..._.__............----- _ - _..—_..__.........
300 -
250 .............
200 __..... -
■Total Participant
150 -_..-. ---_...._ _-- --..._......_. ■Average Daily Attendance
50 - - --..._._ - -
0
Su 2013 Su 2012 Su 2011 Su 2010 So 2009
Camp Moorpark 5-year Budget History
? $225,000 - - ----$200,000 - -- -$175,000 ..._......._._.._.. -
$150,000 --------- al
Program
$125,000 — - - - !PT Staff
M Total indirect
$100,000 __..._ _ --.._..__....._
RI Total Costs
$75,000
_ I
IN Total Revenue
$50,000 ................. , r r
$25,000
$0 .......
Su 2013 Su 2012 Su 2011 Su 2010 Su 2009
STAFF RECOMMENDATION
Receive and file report.
20
ITEM NO. 7.E
CITY OF MOORPARK
PARKS AND RECREATION COMMISSION
AGENDA REPORT
TO: Parks and Recreation Commission
FROM: Adriene Braddock, Recreation Supervisor
DATE: March 5, 2014 (Meeting of April 14, 2014)
SUBJECT: Winter Camp Moorpark 2014 Summary
BACKGROUND
The City of Moorpark has offered Winter Camp Moorpark since December of 2007 at
the Arroyo Vista Recreation Center. The program is open to children ages 4 years, 9
months through 12.
DISCUSSION
The first week of Winter Camp Moorpark was held December 23-27 (no camp 12/25),
and the theme was Deck the Walls. The second week of Winter Camp Moorpark was
December 30-January 3 (no camp 1/1), and the theme was New Year Cheer. Camp
hours of operation were from 9:00 a.m. to 3:00 p.m., with extended care from 7:00 to
9:00 a.m. and 3:00 to 6:00 p.m. on all days except Christmas Eve and New Year's Eve.
A variety of activities were offered during both weeks of Winter Camp Moorpark.
Children participated in activities centered on the weekly themes listed above, including
decoration craft activities, sports, games, fun science projects, a jump house, making
calendars for the new year, book and cook fun, and movies.
There were a total of 32 unduplicated participants, and the average daily attendance
was 23.1 for the 2014 Winter Camp Moorpark session. Seven new children enrolled in
the program, who will hopefully continue to participate in Camp Moorpark in future
seasons of camp.
Overall, the program ran smoothly and the children enjoyed the various activities. No
complaints were received. While the program reached the gross revenue of$5,502, the
program was not able to recoup all costs. A budget summary is attached.
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Page 2
WINTER CAMP MOORPARK BUDGET SUMMARY
2013-2014 Season 2012-2013 Season 2011-2012 Season
Participants 32 Participants 39 Participants 59
GROSS REVENUE $5,502.00 GROSS REVENUE $1,355.33 GROSS REVENUE $7,610.00
Direct Costs $2,671.06 Direct Costs $2,676.47 Direct Costs $4,073.89
Walking Trips $0.00 Walking Trips $0.00 Walking Trips $130.00
Activity Supplies $224.00 Activity Supplies $33.19 Activity Supplies $265.29
Performer $75.00 Performer $85.00 Performer $30.00
Advertising $169.00 Advertising $192.00 Advertising
Part-time Staff Costs $2,203.06 Part-time Staff Costs $2,366.28 Part-time Staff Costs $3,648.60
Indirect Costs $4,958.47 Indirect Costs $3,728.15 Indirect Costs $4,470.74
Full-Time Staff $4,462.85 Full-Time Staff $2,521.78 Full-Time Staff $3,477.81
Overhead $495.62 Overhead $1,206.37 Overhead $992.93
TOTAL COST $7,629.53 TOTAL COST $6,404.62 TOTAL COST $8,544.63
Gross Profit/(Loss) $2,830.00 Gross Profit/(Loss) $1,356.00 Gross Profit/(Loss) $3,536.11
Net Profit/(Loss) ($2,128.00) Net Profit/(Loss) ($2,372.00) Net Profit/(Loss) ($934.63)
Net Per Participant ($66.50) Net Per Participant ($60.82) Net Per Participant ($15.84)
CAMP MOORPARK ATTENDANCE SUMMARY
2013-2014 Season 2012-2013 Season 2011-2012 Season
Average Daily Attendance 23.1 Average Daily Attendance 27.2 Average Daily Attendance 28.9
Minimum Attendance 19 Minimum Attendance 22 Minimum Attendance 16
Maximum Attendance 28 Maximum Attendance 30 Maximum Attendance 43
Total Participants 32 Total Participants 39 Total Participants 59
New Participants 7 New Participants 6 , New Participants 8
STAFF RECOMMENDATION
Receive andifile report.
22