HomeMy WebLinkAboutAGENDA REPORT 2014 0205 CCSA REG ITEM 10JTO:
FROM:
DATE:
SUBJECT:
ITEM 10.J.
C!TV OF MOORPARK, CALIFORNIA
City Council Meeting
MOORPARK CITY COUNCIL ot J.-Q"-J.01 ,+
AGENDA REPORT A~~~
l ;
Honorable City Council . ·~. &; ev. . "!IL
David A. Bobardt, Community Development Director, / '
Prepared by: Tracy J. Oehler, Administrative Specialist--('D
January 27, 2014 (CC Regular Meeting of 02/05/2014)
Consider Additional Professional Services Regarding Grimes Rock
Mining Facility Expansion Final Environmental Impact Report (EIR)
and Authorize the City Manager to Execute Amendment to
Professional Services Agreement with Sohagi Law Group
BACKGROUND/DISCUSSION
An Agreement with the Sohagi Law Group for professional services regarding Grimes
Rock Mining Facility Expansion Final EIR was executed by the City Manager on June
20, 2013, for a not-to-exceed amount of $40,000.00. On June 28, 2013, the City
Manager approved an additional $4,777.80 for a total amount of $44,777.80. On
September 11, 2013, the City Council authorized an additional $29,250.00 for a total
amount of $74,027.80 and on October 16, 2013, the City Council authorized an
additional $25,000.00 for a total amount of $99,027.80. The City Council is now being
asked to consider an amendment to the agreement for additional professional services
increasing the compensation by $4,200.00 to a new total not-to-exceed amount of
$103,227 .80 for the final billing for legal and related traffic engineering services on the
subject project.
FISCAL IMPACT
There is no additional appropriation requested at this time. The Planning Department's
FY 2013/14 adopted budget includes $170,000.00 in Special Professional Services
(Expenditure Account 9103) from the General Fund (1000) for the Housing Element and
General Plan Environmental Impact Report Land Use and Circulation Element Planning
Services. The department will transfer $4,200.00 from Special Professional Services
(1000.6440.0000.9103) to Legal Services (1000.6440.0000.9122).
STAFF RECOMMENDATION
Approve the increase in compensation by $4,200.00 with a new not-to-exceed amount
of $103,227.80 and authorize the City Manager to execute the amendment to the
agreement for professional services, subject to final language approval of the City
Manager.
Exhibit A -Amendment No. 3 to Professional Services
272
CC ATTACHMENT-EXHIBIT A
AMENDMENT NO. 3
TO AGREEMENT BETWEEN THE CITY OF MOORPARK
AND THE SOHAGI LAW GROUP
FOR PROFESSIONAL SERVICES
This Amendment No. 3 to the Agreement between the City of Moorpark, a
municipal corporation ("City"), and the Sohagi Law Group, a public limited company
("Consultant") for professional services ("Agreement"), is made and entered into the_
day of , 2014.
RECITALS
WHEREAS, on June 20, 2013, the City and Consultant entered into an
Agreement to have the Consultant provide professional services regarding Grimes Rock
Mining Facility Expansions Final EIR; and
WHEREAS, on September 17, 2013, the City and Consultant entered into an
Amendment No. 1 to increase the compensation for services to be performed by
Consultant by a total contract value of seventy-four thousand twenty-seven dollars and
eighty cents ($74,027.80); and
WHEREAS, on November 1, 2013, the City and Consultant entered into an
Amendment No. 2 to increase the compensation for services to be performed by
Consultant by a total contract value of seventy-four thousand twenty-seven dollars and
eighty cents ($99,027.80); and
WHEREAS, the City and Consultant now desire to increase the compensation for
services to be performed by Consultant by a total contract value of one hundred
thousand two hundred twenty-seven dollars and eighty cents ($103,227.80), and
document said agreement to amend by jointly approving Amendment No. 3 to the
Agreement.
NOW, THEREFORE, it is mutually agreed by and between the parties to the
Agreement as follows:
I. SCOPE OF WORK, is amended to include the additional professional services to
be performed by Consultant as set forth in Exhibit C.
Consultant shall perform the tasks described and set forth in Exhibit C.
Consultant shall complete the tasks according to the schedule of performance, which is
also set forth in Exhibit C.
Compensation for the services to be performed by Consultant shall be in
accordance with Exhibit C. Compensation shall not exceed the new total not-to-exceed
amount of one hundred thousand two hundred twenty-s~ven dollars and eighty cents
($103,227.80).
273
II. Remaining Provisions:
Except as revised by this Amendment No. 3, all of the provisions of the
Agreement shall remain in full force and effect.
CITY OF MOORPARK THE SOHAGI LAW GROUP
By: ___________ _ By: _____________ _
Steven Kueny, City Manager Margaret Moore Sohagi
Attest:
Maureen Benson, City Clerk
Exhibit C -Retainer Agreement for Additional Professional Services
The Sohagi Law Group Page 2 of 2
274
FEDERAL ID #: 20-5793439
STATEMENT OF ACCOUNT WITH:
Steve Kueny, City Manager
City of Moorpark
799 Moorpark A venue
Moorpark, CA 93021
LAW OFFICES
THE SOHAGI LAW GROUP
A PROFESSIONAL LAW CORPORATION
11999 San Vicente Blvd., Suite 150
Los Angeles, CA 90049
TELEPHONE
310-475-5700
FACSIMILE
310-475-5707
Grimes Rock Mining Facility Expansion Final
EIR
Expenses
Page
December 3 1, 2013
Our Account No:
Invoice No:
Qty/Price
394.001
13092
Amount
11/11/2013 Linscott, Law & Greenspan Engineers; Invoice 14026-00103. 1
5,051.16
5,051.16
Total Expenses
For Current Services Rendered
Previous Balance
12/18/2013 Payment -Thank You. Check No. 147403
Total payments and adjustments
Balance Due
EXHIBIT C
$5,051.16
0.00 $5,051.16
$33,613.47
($33,613.47)
($33,613.47)
$5,051.16
275
Linscott, Law & Greenspan. Engineers
\..wg1,•111¥<~1'.Y~H•''"""•• y,?Jlifi.• '•·'l<'f.fiJ.$~1111.,,• 'l-.uJWN!>
2 Exticut1ve Circle. Suite 250. lr'Jina, CA 92614
I 949.SZ!i.6174 • r 949.RZS.5939 • wwvl.lkjm1g111""is.com
P•s"'1Ma • Irvin•• San Oiego • Woodfand Hill<
THE SOHAGI LAW GROUP
Ms. Margaret Sohagi, Esq
11999 San Vicente Boulvd.
Suite 150
Los Angeles, CA 90049
By
Invoice number
Date
14026-00103
11/11/2013
Project 1-13-4026 Grimes Rock, Inc. EIR PEER
Review
For professional services rendered from October 1, 2013 to October 31, 2013
For description of services see page 2
TRAFFIC ENGINEERING SERVICES
LABOR
Principal Engineer
Senior Transportation Engineer
Engineering Associate II
Word Processor/Secretary
Engineering Aide I
EXPENSE
Mileage Reimbursement
SUBCONTRACTOR
OutsideProfSvs
Aging Summary
Invoice Number Invoice Date
14026-00102 10/11/2013
14026-00103 11/11/2013
Total
Labor subtotal
Expense subtotal
Subcontractor subtotal
Outstanding Current Over30
1,434.50 1,434.50
5,051.16 5,051.16
6,485.66 5,051.16 1,434.50
Billed
Hours Rate Amount
5.25 245.00 1,286.25
6.00 173.00 1,038.00
7.00 110.00 770.00
0.50 70.00 35.00
6.50 53.00 344.50
25.25 3,473.75
Cost Billed
Amount Multiplier Amount
77.41 77.41
77.41 77.41
Cost Billed
Amount Multiplier Amount
1,500.00 1,500.00
1,500.00 1,500.00
Invoice total 5,051.16 <!cX. -'d
Over60 Over 90 Over 120
0.00 0.00 0.00
276
Page2
Billing Description Attachment
Project Name: Grimes Rock, Inc. EIR PEER
LLG Reference: 1-13-4026-1
Traffic Engineering Services
Description of consulting services: October 1, 2013 through October 31, 2013
Participate in a conference call with the project team on October 3, 2013 regarding the County
responses to the City of Moorpark comments. Coordinate with traffic count sub-consultant to conduct
truck license plate surveys (7:30 AM to 11 :30 AM) at three locations over two typical weekday
conditions. Obtain and review the truck license plate survey data. Highlight the Moorpark threshold
criteria discrepancies between the Grimes project traffic study and the Moorpark Civic Center Campus
project traffic study which were both prepared by KOA. Prepare a draft memorandum summarizing the
Additional Review of Grimes Rock Mining Project. Transmit the draft memorandum to the project team
for review. Based on project team comments, provide additional clarification and prepare/submit final
memorandum. Continue coordination with the project team.
277
Bill To
City Traffic Counters
302 N. First Ave
Suite 4
Arcadia, CA 9 I 006
Linscott. Law & Greenspan
Donald Rodriquez
600 South Lake Avenue
Suite 500
Pasadena, CA 91106
Quantity
P.O. No.
1-13-4026-1
Description
l Conduct hourly license plate survey in the City of Moorpark. 4 hours.
2 Conduct hourly license plate survey 4.5 hours.
I Conduct hourly license plate survey 5 hours includes training.
2 Conduct hourly license plate survey 5.5 hours includes training.
Thank you for your business.
Invoice
Date Invoice#
I 0/16/2013 202123
Terms Project
Net 30
Rate Amount
220.00 220.00
240.00 480.00
260.00 260.00
270.00 540.00
ft'
Total $1,500.00
278