Loading...
HomeMy WebLinkAboutAGENDA REPORT 2014 0219 CCSA REG ITEM 10B CITY OF MOORPARK,CALIFORNIA City Council Meeting of A-/ -, D ITEM 10.B. ACTION: _ _ d 1NLITFS OF THE MEETINGS OF THE MOORPARK CITY COUNCIL AND SUCCESSOR AGENCY OF THE REDEVELOPMENT AGENCY BY:(f),! - 4-4''12-4"—Or - OF MOORPARK ("SUCCESSOR AGENCY") Moorpark, California February 5. 2014 A Regular Meeting of the City Council of the City of Moorpark and the Successor Agency was held on February 5, 2014, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. All items listed are heard and acted upon by the City Council unless otherwise noted. 1 . CALL TO ORDER: Mayor Parvin called the meeting to order at 7:14 p.m. 2. PLEDGE OF ALLEGIANCE: Ron Ahlers, Finance Director, led the Pledge of Allegiance. 3. ROLL CALL: Present: Councilmembers Mikos, Milihouse, Pollock, Van Dam, and Mayor Parvin. Staff Present: Steven Kueny, City Manager; Kevin Ennis, City Attorney; Hugh Riley, Assistant City Manager; Deborah Traffenstedt, Deputy City Manager (arrived 7:52 p.m.); Ron Ahlers, Finance Director; David Bobardt, Community Development Director; David Klotzle, City Engineer/Public Works Director; Jeremy Laurentowski, Parks and Recreation Director; Captain Wade, Sheriff's Department; and Maureen Benson, City Clerk. 4. PROCLAMATIONS AND COMMENDATIONS: None. 5. PUBLIC COMMENT: Judy Bruce, of the Freedom Advocates organization, spoke in opposition to Sustainable Development and Agenda 21 , an action plan being promoted by the United Nations. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: CONSENSUS: It was the consensus of the Council to pull Item 10.G. from the Consent Calendar for individual consideration upon the request of Councilmember Mikos. 95 Minutes of the City Council/Successor Agency Moorpark, California Page 2 February 5, 2014 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS, AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY COUNCILMEMBERS AND MAYOR: Councilmember Mikos reported she, along with Councilmember Van Dam, had attended the kick-off for the Relay for Life. She also reported she stood in for Mayor Parvin at the 2nd Annual Groundhog Day 5K Run. Councilmember Millhouse announced Caltrans will be making repairs to the bridge joints at the Arroyo Simi Overhead structure on the northbound side of State Route 23 where the overpass connects to eastbound State Route 118 from 10:00 p.m. Friday, February 7 through 5:00 a.m. Monday, February 10. Detour signage will be provided. A second occurrence of repairs to the southbound side of State Route 23 will take place from 10:00 p.m. Friday February 21 through 5:00 a.m. Monday, February 24. Mayor Parvin announced registration for Spring Camp began February 3rd at Arroyo Vista Recreation Center. The Spring Camp sessions for children ages 5- 12 are on March 10, March 24-28, April 18, and April 21. Mayor Parvin announced Arroyo Vista Recreation Center is having a Valentine's Day Party on Friday, February 14th for children 3-1 O years of age. Mayor Parvin announced free Community Emergency Response Team (CERT) training classes are offered at the EOC room at the Moorpark Police Services Center on Spring Road on three consecutive Saturdays, which begin on February 15. Mayor Parvin reported she had attended the Moorpark Chamber of Commerce Government Relations meeting today where she spoke with U. S. Representative, Julia Brownley representative about concerns regarding local cities losing out on internet sales taxes. 8. PUBLIC HEARINGS: None. 9. PRESENTATION/ACTION/DISCUSSION: A. Consider Results from Voter Opinion Survey. Staff Recommendation: 1) Direct staff to hire a consulting firm to assist with public communications and stakeholder outreach; and 2) Direct staff and the selected consulting firm to work with the City Attorney to craft the necessary documents, resolutions, and ordinance to proceed with a ballot measure. 96 Minutes of the City Council/Successor Agency Moorpark, California Page 3 February 5. 2014 Mr. Riley gave the staff report and introduced the consultant who prepared the survey, Timothy Mclarney, Ph.D, President of True North Research, 741 Garden View Court, Suite 208, Encinitas, California. Mr. Mclarney gave a PowerPoint presentation on the results of the voter opinion survey, which is the basis for his the recommendation for placing a measure on the November 2014 ballot for a General Tax of 1/4 percent coupled with an effective public education campaign to inform the Moorpark voters of the purpose of the measure. MOTION: Councilmember Millhouse moved and Councilmember Mikos seconded a motion to: 1) Direct staff to hire a consulting firm to assist with public communications and stakeholder outreach; and 2) Direct staff and the selected consulting firm to work with the City Attorney to craft the necessary documents, resolutions, and ordinance to proceed with a ballot measure. The motion carried by unanimous voice vote. B. Consider Plans and Specifications and Project Approval for a Recreational Trail System at Arroyo Vista Community Park (AVCP) (CIP Projects 7712, 7713, 7852). Staff Recommendation: Approve the plans and specifications for the recreation trail system project at Arroyo Vista Community Park. Mr. laurentowski gave the staff report. There were no speakers. MOTION: Councilmember Mikos moved and Mayor Parvin seconded a motion to approve the plans and specifications for the recreation trail system project at Arroyo Vista Community Park. The motion carried by unanimous voice vote. C. Consider Status Report on Mission Statement, Priorities. Goals and Objectives for Fiscal Year 2013/2014 and Direction for Fiscal Year 2014/2015. Staff Recommendation: Direct staff as deemed appropriate. (Staff: Steven Kueny) Mr. Kueny gave the staff report. There were no speakers. A discussion followed among the Councilmembers and staff reviewing the status on: 1) DUI prevention program on the Moorpark High School campus and the program addressing security issues for all schools in the City; 2) Conducting an emergency response exercise; 3) Budgeting for construction of a water spray attraction in a City park; 4) Updating the Master Drainage Plan; 5) Installing winter holiday decorations on street 97 Minutes of the City Council/Successor Agency Moorpark, California Page 4 February 5, 2014 light poles throughout the City; 6) Researching use of Economic Development Collaborative of Ventura County's videos to determine if appropriate for the City's Government Channel to show how Moorpark helps businesses be successful; 7) Feasibility of City serving as an authorized agent to deter commercial truck parking at commercial/industrial centers; 8) Referring discussion of installing public art on the back side of Magnolia Park monument sign to the Moorpark Arts Commission and discussion of creating a formal arts organization much like Moorpark Community Foundation for the Arts was formed to promote the High Street Arts Center; and 9) Possibility of funding a City volunteer coordinator position. CONSENSUS: It was the consensus of the Council to receive and file the report. 10. CONSENT CALENDAR: (ROLL CALL VOTE REQUIRED) MOTION: Councilmember Pollock moved and Councilmember Millhouse seconded a motion to approve the Consent Calendar with the exception of Item 10. G, which was pulled for individual consideration. The motion carried by unanimous roll call vote. A. Consider Minutes of Regular City Council/Successor Agency Meeting of November 6, 2013. Staff Recommendation: Approve the minutes. B. Consider Minutes of Regular City Council/Successor Agency Meeting of December 4, 2013. Staff Recommendation: Approve the minutes. C. Consider Minutes of Regular City Council/Successor Agency Meeting of December 18, 2013. Staff Recommendation: Approve the minutes. D. Consider Minutes of Special City Council Meeting of January 15. 2014. Staff Recommendation: Approve the minutes. E. Consider Minutes of Regular City Council/Successor Agency Meeting of January 15, 2014. Staff Recommendation: Approve the minutes. F. Consider Warrant Register for Fiscal Year 2013/14 -February 5, 2014. Staff Recommendation: Approve the warrant register. H. Consider Resolution Re-authorizing the Issuance of Refunding Special Tax Bonds for Community Facilities District No. 2004-1 (Moorpark Highlands}. Staff Recommendation: Adopt Resolution No. 2014-3267. I. Consider Agreements with Hamner, Jewell and Associates, Inc. (Hamner) for Real Property Services. Staff Recommendation: 1) Authorize the City Manager to sign the General Services Agreement with Hamner in an amount not to exceed $100,000 for a three year period expiring June 30, 98 Minutes of the City Council/Successor Agency Moorpark, California Page 5 February 5, 2014 2017, subject to final language approval by the City Manager and City Attorney; and 2) Authorize the City Manager to sign the LA Avenue Agreement with Hamner in an amount not to exceed $116,230 to continue until the services are completed, subject to final language approval by the City Manager and City Attorney. J. Consider Additional Professional Services Regarding Grimes Rock Mining Facility Expansion Final Environmental Impact Report (EIR) and Authorize the City Manager to Execute Amendment to Professional Services Agreement with Sohagi Law Group. Staff Recommendation: Approve the increase in compensation by $4,200.00 with a new, not-to-exceed amount of $103,227.80; and authorize the City Manager to execute the Amendment to the Agreement, subject to final language approval of the City Manager. K. Consider Professional Services Agreement between City of Moorpark and Unique Management Services for Moorpark City Library Material Recovery Services. Staff Recommendation: Authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager and City Attorney. L. Consider Resolution Amending the Fiscal Year 2013-14 Budget Allocating Funds from the General Fund to the Information Systems/Cable Television General Fund Budget for Purchase of a Replacement Computer Network Firewall Appliance for the City. Staff Recommendation: Adopt Resolution No. 2014-3268. ROLL CALL VOTE REQUIRED M. Consider Moorpark City Library Annual Report for Fiscal Year 2012-13. Staff Recommendation: Receive and file the report. N. Consider: 1) Upgrading the Sewer Lift Station at Arroyo Vista Community Park and Award of Agreement to Travis Agricultural Construction; 2) Upgrading the Irrigation Booster Pumps at Arroyo Vista Community Park with a Variable Frequency Drive (VFD) System and Award of Agreement to Multi W Systems, Inc; 3) Replacing the Basketball Court Backboard System, Scoreboard, Vinyl Composite Tile (VCT) and Bleachers at Arroyo Vista Recreation Center Gym and Award of Agreement to Irwin Seating Company, Inc; and 4) Resolution Amending the Fiscal Year 2013/14 Budget by Appropriating $243,384 from the General Fund. Staff Recommendation: 1) Approve upgrading the sewer lift station and award the Agreement to Travis Agricultural Construction in the amount of $67,965, which includes a 15% contingency in the amount of $8,865, and authorize the City Manager to execute the Agreement, subject to final language approval · by the City Manager; 2) Approve upgrading the irrigation booster pump system with a VFD system and award the Agreement to Multi W Systems, Inc. in the amount of $58,018, which 99 Minutes of the City Council/Successor Agency Moorpark, California Page 6 February 5, 2014 includes a 15% contingency in the amount of $7 ,568, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; 3) Approve replacing the basketball court backboard system and scoreboards; 4) Approve replacing the VCT tile and bleachers and award the Agreement to Irwin Searing Company, Inc. in the amount of $74,851, which includes a 15% contingency in the amount of $9,763, and authorize the City Manager to execute the Agreement, subject to final language approval by the City Manager; and 5) Adopt Resolution No. 2014-3269, amending the Fiscal Year 2013/14 Budget to appropriate $243,384 from the General Fund Reserve (1000) to the Facilities Division (7620), in the amount of $117,401, and to the Parks Division (7800), in the amount of $125,983. ROLL CALL VOTE REQUIRED 0. Consider Resolutions to Initiate Proceedings Related to the Citywide Landscape and Lighting Maintenance Assessment Districts and the Parks and Recreation Maintenance Improvement District for Fiscal Year 2014/2015. Staff Recommendation: Adopt Resolution Nos. 2014-3270 and 2014-3271. ROLL CALL VOTE REQUIRED P. Consider Report on Electric Vehicle Supply Equipment Usage and Continuing Availability for Use by the Public; and Resolution Amending the Fiscal Year 2013/14 Budget by Appropriating $1, 180 from the Traffic System Management Fund. Staff Recommendation: 1) Approve renewal of service fees for public charging at the ChargePoint Electric Vehicle Charging Stations located at City Hall and the Post Office, and Blink Electric Charging Stations located at the Metrolink station, and authorize the City Manager to sign all documents relevant to the renewal; and 2) Adopt Resolution No. 2014-3272. ROLL CALL VOTE REQUIRED Q. Consider Agreement with Visual Concepts Lighting, Inc. for Lighting Design Services at Arroyo Vista Community Park. Staff Recommendation: Approve the Agreement and authorize the City Manager to sign the Agreement, subject to final language approval of the City Manager and City Attorney. The following item was pulled for individual consideration. G. Consider Authorizing Staff to Submit a Letter of Withdrawal of the City of Moorpark's Appeal Application to the Ventura County Planning Director on the Ventura County Planning Commission Approval of Minor Modification No. 3 to Conditional Use Permit No. 4915 for the Tom Barber Golf Center (LU10-0087). Staff Recommendation: Authorize staff to submit the letter of withdrawal. 100 Minutes of the City Council/Successor Agency Moorpark, California Page 7 February 5, 2014 In response to Councilmember Mikos, Mr. Bobardt summarized the process the City followed in appealing the original proposal, which resulted in the applicant submitting a new application to the County that included modifying the intensity and placement of the lighting for the site. MOTION: Councilmember Mikos moved and Councilmember Pollock seconded a motion to authorize staff to submit a Letter of Withdrawal of the City of Moorpark's Appeal application to the Ventura County Planning Director on the Ventura County Planning Commission Approval of Minor Modification No. 3 to Conditional Use Permit No. 4915 for the Tom Barber Golf Center (LU10-0087). The motion carried by unanimous voice vote 11. ORDINANCES: (ROLL CALL VOTE REQUIRED) None. 12. CLOSED SESSION: None was held. 13. ADJOURNMENT: MOTION: Mayor Parvin moved and Councilmember Millhouse seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 9:25 p.m. Janice S. Parvin, Mayor ATTEST: Maureen Benson, City Clerk 101