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HomeMy WebLinkAboutMIN 2014 0114 LB REG MINUTES OF THE LIBRARY BOARD REGULAR MEETING Moorpark, California January 14, 2014 A Regular Meeting of the Library Board of the City of Moorpark was held on January 14, 2014, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark, California. 1. CALL TO ORDER: President Perez called the meeting to order at 6:04 p.m. 2. PLEDGE OF ALLEGIANCE: Board Member McGregor led the Pledge of Allegiance. 3. ROLL CALL: Present: Board Members Dickson, Fenerin, McGregor, President Pro Tem Pugh, and President Perez. Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City Librarian; and Joyce Figueroa, Administrative Assistant. 4. SPECIAL AGENDA ITEMS: None. 5. PUBLIC COMMENTS: None. 6. REORDERING OF, AND ADDITIONS TO, THE AGENDA: None. 7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS: President Perez announced the Friends of the Library Halloween Comedy Club event on October 27, 2013, at Perez Funeral Home had a successful turnout. President Perez announced he participated in the Holiday Family event as Santa Claus at the Moorpark Library on December 12, 2013. Minutes of the Library Board January 14, 2014, Regular Meeting Page 2 President Perez announced Moorpark Chamber of Commerce is hosting the 2014 Installation and Awards dinner "Hearts & Diamond" Casino Night, on February 15, 2014. 8. PRESENTATIONS/ACTION/DISCUSSION: A. Consider the Moorpark City Library Annual Report for Fiscal year 2012-13. Staff Recommendation: Receive and File the Moorpark City Library Annual Report for Fiscal Year 2012-13 and direct staff to submit the report to City Council as an informational item. (Staff: Jennifer Mellon) Ms. Mellon gave the staff report. A discussion followed among the Board and staff regarding why the patron traffic and circulation are down. In response to Board Member McGregor, Ms. Rolfe stated: 1) there is definitely an e-reader component to it; 2) that more people may be using on-line resources for information rather than coming to the library; 3) programming stats are not down; 4) the circulation stats are down; 5) could possibly be the way the statistics were pulled differently; 6) they were pulled directly from the ILS Integrated Library System; and 7) the reporting from the year before was pulled differently. Ms. Mellon stated that the patron traffic and circulation numbers are down numerically by less than four percent. It wasn't dramatic as far as the overall totals which could have had to do with an increase in the economy. There could be a lot of different dynamics that we'd have to take into effect for an entire year to look at a three percent plus or minus for 126,000 people coming in and out of the door of our small library. The patron traffic and circulation will be monitored for comparison next year. Ms. Rolfe stated the library is still very popular and very relevant. President Pro Tern Pugh commended Jo Rolfe, library staff, and their predecessor group for a very informative report, and a year of impressive programming. President Pro Tern Pugh inquired if the report will be submitted to the State Librarian. Ms. Mellon responded that the report will not be submitted and that Jo Rolfe, her staff and the City present a statistical report to the state library which is now the format that they would like the information in. It is all done online and is mostly statistical. Minutes of the Library Board January 14, 2014, Regular Meeting Page 3 President Perez inquired about the status of the historical collections scanning project. Ms. Rolfe stated that it has been put on hold due to other priorities and is hoping to get it back on track. Staff will bring this item back as a future agenda item. There were no speakers. MOTION: President Pro Tern Pugh moved and Board Member Dickson seconded a motion to approve staff recommendation. The motion carried by unanimous voice vote. B. Friends of the Library Report. Board-Friends Liaison will give an oral report. Board Member Fenerin, a member of the Friends of the Library, gave the staff report and discussed the preliminary financial recap of 2013. There were no speakers. 9. CONSENT CALENDAR: MOTION: Board Member McGregor moved and Board Member Fenerin seconded a motion to approve the Consent Calendar. The motion carried by unanimous voice vote. A. Approval of Minutes from Library Board's Regular Meeting of October 8, 2013. Staff Recommendation: Approve as presented. 10. ADJOURNMENT: MOTION: Board Member Dickson moved and Board Member Fenerin seconded a motion to adjourn. The motion carried by unanimous voice vote. The time was 6:34 p.m. APPROVED: Robert Perez, President Attest: S 0 ' . 1 . � r z � Jo ceeRQ.R. Figueroa, Administrative Assistant