HomeMy WebLinkAboutMIN 2014 0513 LB REG MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California May 13, 2014
A Regular Meeting of the Library Board of the City of Moorpark was held on May 13,
2014, in the Council Chambers of said City located at 799 Moorpark Avenue, Moorpark,
California.
1. CALL TO ORDER:
President Perez called the meeting to order at 6:03 p.m.
2. PLEDGE OF ALLEGIANCE:
President Pro Tern Pugh led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, McGregor, President Pro Tern Pugh,
and President Perez.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Joyce
Figueroa, Administrative Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President Perez announced that he attended the Moorpark Chamber of
Commerce Community Awards Event on May 8, 2014.
Board Member Dickson announced she and President Pro Tern Pugh are
attending the 2014 "Serving with a Purpose" conference on May 22, 2014, at the
Ontario Convention Center.
Minutes of the Library Board
May 13, 2014, Regular Meeting
Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Update on the Phoenix Project: Preserving Moorpark History.
Staff Recommendation: Receive and File Report. (Staff: Jennifer
Mellon)
Ms. Mellon gave the staff report.
A discussion followed among the Board and staff regarding how to
proceed with the project.
Board Member McGregor inquired if volunteers or a coordinator is needed
to complete the scanning. Ms. Mellon responded that time, resources and
funding are needed. Staff would also need to look at who would manage
the project as a continuing ongoing project. If City Council directs that this
project be continued, a determination would need to be made as to
whether it would be a City project or if City Council would give direction to
find an organization in the community, such as the Moorpark Historical
Society that would want to take on the project.
President Perez asked if the items could be scanned with a scanner and
drop-boxed. He expressed that one of his main goals is to assist with the
history of Moorpark and that perhaps the Library Board and the Moorpark
Historical Society could meet to discuss and get guidance about the
project and bring this item back as a future agenda item. Ms. Mellon
stated that there is a lot of research involved and the items need to be
identified and inventoried. Staff will get an index and understanding of
what we actually have and how much physical space the project will need
and where we might store the items before moving forward with the
project.
Vice President Pugh expressed concern about paragraph 3 on stamped
page 2, that it appears as though we would lose all of the material except
what has been scanned, and it would be hard to retrieve documents and
artifacts after returning them to the donors.
Board Member Dickson recommended that perhaps Ms. Mellon or Ms.
Rolfe could speak at a future Women's Fortnightly meeting to discuss this
item and the needs of the Library.
There were no speakers.
MOTION: President Pro Tern Pugh moved and President Perez seconded a
motion to approve the staff recommendation and directed staff to bring the item
back as a future agenda item after staff has gathered more information. The
motion carried by unanimous voice vote.
Minutes of the Library Board
May 13, 2014, Regular Meeting
Page 3
B. Friends of the Library Report. Board-Friends Liaison will give an oral
report.
Michael Fenerin, Board-Friends Liaison gave a report on Friends of the
Library's revenue and upcoming events.
9. CONSENT CALENDAR:
MOTION: Board Member McGregor moved and Board Member Dickson
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of March 11,
2014. Staff Recommendation: Approve as presented.
B. Consider Library Quarterly Report of January, February, and March 2014.
Staff Recommendation: Receive and File Report.
10. ADJOURNMENT:
MOTION: President Perez moved and President Pro Tem Pugh seconded a motion to
adjourn. The motion carried by unanimous voice vote. The time was 6:31 p.m.
APPROVED:
76O
RobertPerez, President
Attest:
(114tikra
J' c- R. Figueroa, Administrative Assistant