HomeMy WebLinkAboutAG RPTS 2014 0311 LB REG -c°,44`s, MOORPARK
CITY OF
_+ 0
ADMINISTRATIVE SERVICES DEPT. 799 Moorpark Avenue,Moorpark,CA 93021
Main City Phone Number(805)517-6200 Fax(805)532-2550 moorpark@moorparkca.gov
4Teo ao-
LIBRARY BOARD REGULAR MEETING AGENDA
March 11 , 2014
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
A. Joint City Council Meeting with the Library Board at 7:30 p.m. on April 23, 2014.
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fiscal Year 2014/15 Objectives. Staff Recommendation: Receive and
File the Report. (Staff: Jennifer Mellon)
B. Friends of the Library Report. Board-Friends Liaison will give an oral report.
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of January 14, 2014.
Staff Recommendation: Approve as presented.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Library Board Agenda
March 11 , 2014
Page 2
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.qov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Joyce R. Figueroa, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice
of Regular Meeting of the Library Board for March 11, 2014.
Executed this 7th day of March 2014, at Moorpark, California.
cV)(1) Sotawa_
Joyce R. Figueroa
Administrative Assistant
Administrative Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager 9/k.
DATE: March 3, 2013 (Meeting of 3/11/14)
SUBJECT: Consider Fiscal Year 2014/15 Objectives
DISCUSSION
Each year, the City Council adopts a list of City Goals and Objectives. The Objectives
are grouped by an estimated timeline: 0 — 2 years, 2 — 5 years, and 5+ years and each
Objective is noted with the funding status: "F" — meaning funded, "NF" — not funded, and
"SE" — staff effort, not requiring funding. Presently, only four objectives relate to the
Moorpark City Library plus one potential objective. A full list of the City Council's FY
2013/14 Goals and Objectives is available on the City's website. For the purpose of this
report, the discussion will be limited to the objectives that fall within the Library Board's
purview.
Attachment A is the list of the Library related objectives approved by the City Council for
FY 2013/14 including the possible objective. Staff recommends that the Board consider
the following as a potential 0-2 Year Objective:
VI.A. Evaluate and implement ways to increase the Library collection resources
by collaborative borrowing efforts and/or by utilizing on-line resources to
provide increased levels of service to residents.
The goal of this review is for the Board to familiarize itself with the goals and objectives
that relate to the Library and provide a starting point for the Board to formulate some
new objective recommendations. The Board can suggest and discuss the new objective
recommendations in detail at the April meeting. The finalized objective
recommendations would then be forwarded to City Council for discussion at the joint
meeting of the City Council and Library Board typically held in April.
STAFF RECOMMENDATION
Receive and file report.
Attachment A: FY 2013/14 Library Objectives
1
Library Board
Regular Meeting — March 11, 2013
Page 2
ATTACHMENT A
FY 2013/14 APPROVED AND POTENTIAL OBJECTIVES
Top Ten (10) Priorities
1. Construct new City Hall and Library.
0 to 2 Year Objectives
VI.A.1. (F) Develop conceptual design proposal and process Civic Center Master
Plan including EIR for new City Hall, council chambers, and other
government offices and Library by June 30, 2014. In process
VI.A.23. (F) Present a report to the City Council on feasibility of retaining the current
library building and expanding it at its current location by March 31, 2014.
In process
2 to 5 Year Objectives
V.B.1. (NF) Develop a Youth Master Plan. Continue objective into 2014/15
Potential Objective
28. (NF) Implement a Radio Frequency Identification (RFID) system and install
security gates at the Library. Continue objective into 2014/15 as a possible
2 — 5 year objective or concurrently with the construction of a new City
Hall and Library.
S:\Administrative Services\City Clerk\Library Board\Agenda Staff Reports\2014\2014 0311 Consider City Mission Statement,
Priorities,Goals and Objectives for FY 2014-15.docx
2
ITEM 8.B.
Friends of the Library Report. Board-Friends Liaison will
give an oral report.
Verbal Presentation
No Staff Report
3
ITEM 9.A.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California January 14, 2014
1. CALL TO ORDER:
President Perez called the meeting to order at 6:04 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member McGregor led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Fenerin, McGregor, Vice President
Pugh, and President Perez.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian; and Joyce Figueroa, Administrative Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President Perez announced the Friends of the Library Halloween Comedy Club
event on October 27, 2013, at Perez Funeral Home had a successful turnout.
President Perez announced he participated in the Holiday Family event as Santa
Claus at the Moorpark Library on December 12, 2013.
President Perez announced Moorpark Chamber of Commerce is hosting the
2014 Installation and Awards dinner "Hearts & Diamond" Casino Night, on
February 15, 2014.
Minutes of the Library Board
January 14, 2014, Regular Meeting
Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider the Moorpark City Library Annual Report for Fiscal year 2012-13.
Staff Recommendation: Receive and File the Moorpark City Library
Annual Report for Fiscal Year 2012-13 and direct staff to submit the report
to City Council as an informational item. (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
A discussion followed among the Board and staff regarding why the patron
traffic and circulation are down.
In response to Board Member McGregor, Ms. Rolfe stated: 1) there is
definitely an e-reader component to it; 2) that more people may be using
on-line resources for information rather than coming to the library; 3)
programming stats are not down; 4) the circulation stats are down; 5)
could possibly be the way the statistics were pulled differently; 6) they
were pulled directly from the ILS Integrated Library System; and 7) the
reporting from the year before was pulled differently.
Ms. Mellon stated that the patron traffic and circulation numbers are down
numerically by less than four percent. It wasn't dramatic as far as the
overall totals which could have had to do with an increase in the economy.
There could be a lot of different dynamics that we'd have to take into effect
for an entire year to look at a three percent plus or minus for 126,000
people coming in and out of the door of our small library. The patron
traffic and circulation will be monitored for comparison next year.
Ms. Rolfe stated the library is still very popular and very relevant.
President Pro Tern Pugh commended Jo Rolfe, library staff, and their
predecessor group for a very informative report, and a year of impressive
programming.
President Pro Tem Pugh inquired if the report will be submitted to the
State Librarian. Ms. Mellon responded that the report will not be
submitted and that Jo Rolfe, her staff and the City present a statistical
report to the state library which is now the format that they would like the
information in. It is all done online and is mostly statistical.
President Perez inquired about the status of the historical collections
scanning project. Ms. Rolfe stated that it has been put on hold due to
other priorities and is hoping to get it back on track. Staff will bring this
item back as a future agenda item.
There were no speakers.
5
Minutes of the Library Board
January 14, 2014, Regular Meeting
Page 3
MOTION: President Pro Tern Pugh moved and Board Member Dickson
seconded a motion to approve staff recommendation. The motion carried by
unanimous voice vote.
B. Friends of the Library Report. Board-Friends Liaison will give an oral
report.
Board Member Fenerin, a member of the Friends of the Library, gave the
staff report and discussed the preliminary financial recap of 2013.
There were no speakers.
9. CONSENT CALENDAR:
MOTION: Board Member McGregor moved and Board Member Fenerin
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of October 8,
2013. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
MOTION: Board Member Dickson moved and Board Member Fenerin seconded a
motion to adjourn. The motion carried by unanimous voice vote. The time was 6:34
p.m.
APPROVED:
Robert Perez, President
Attest:
Joyce R. Figueroa, Administrative Assistant
6