HomeMy WebLinkAboutAG RPTS 2014 0513 LB REG CITY OF MOORPARK
iditoKA,
. ADMINISTRATIVE SERVICES DEPT. 799 Moorpark Avenue,Moorpark,CA 93021
0, Main City Phone Number(805)517-6200 Fax(805)532-2550 moorpark@moorparkca.gov
LIBRARY BOARD REGULAR MEETING AGENDA
May 13, 2014
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER:
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Update on the Phoenix Project: Preserving Moorpark History. Staff
Recommendation: Receive and File Report. (Staff: Jennifer Mellon)
B. Friends of the Library Report. Board-Friends Liaison will give an oral report.
9. CONSENT CALENDAR:
A. Approval of Minutes from Library Board's Regular Meeting of March 11, 2014.
Staff Recommendation: Approve as presented.
B. Consider Library Quarterly Report of January, February, and March 2014. Staff
Recommendation: Receive and File Report.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Library Board Agenda
May 13, 2014
Page 2
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.qov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805) 517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Joyce R. Figueroa, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice
of Regular Meeting of the Library Board for May 13, 2014.
Executed this 9th day of May 2014, at Moorpark, California.
ca-
JI R. Figuer ap
Administrative Assistant
Administrative Services Department
ITEM 8.A.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manager
DATE: April 22, 2014 (Meeting of 5/13/14)
SUBJECT: Consider Update on the Phoenix Project: Preserving Moorpark
History
BACKGROUND
In November 2012, City Librarian Heather Cousin applied for a California State Library
LSTA Eureka! Leadership Grant. On February 1, 2013 the California State Library
approved the grant application for the Moorpark City Library Phoenix Project:
Preserving Moorpark's Local History.
From February 1 throughout the summer of 2013, Ms. Cousin worked within the
parameters set by the grant; purchased scanning and archiving equipment and
materials; conducted outreach with the Moorpark Historical Society and other
organizations; gathered historical documents and photos; partnered with Pasadena City
College, CSU Channel Islands, and Moorpark College to utilize interns for scanning and
cataloging; and created an access database.
Ms. Cousin ended her tenure as City Librarian for Moorpark City Library on June 30,
2013 and subsequently the grant and project expired on August 31, 2013. In September
2013, Ms. Cousin made a presentation about the project to the California State Library
at the Eureka! Event. There was no indication within the project scope or during the
presentation that the project would continue or that procedures/policies were put into
place to see that the project would be ongoing.
DISCUSSION
Ms. Cousin took on this project as a participant in the Eureka! Leadership Series
because she felt there was a need to preserve the local history documents and photos
that remain of Moorpark. The Sheckell Fire of 2006 destroyed much of the Moorpark
Historical Society collection of materials and what was left should be preserved in a way
to stand the test of time. Ms. Cousin also felt that a partnership would evolve and that
the Library may hand off the project to the Historical Society or volunteers to continue
using a set standard of rules and procedures which would guide and regulate the
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Library Board
Regular Meeting — May 13, 2014
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project. This road-map for continuation was not completed and no funding has been
budgeted by the City to pay the costs associated with continuing the project.
While the City and Library staff could offer some support in the form of coordinating
volunteer assistance, there is no clear direction on how to maintain and continue the
project. Upon analysis, City staff is able to determine the following: Ms. Cousin and
volunteers gathered up historical documents and photos; of the material collected, 128
images were scanned and are stored on the library server as .jpeg or .tiff files which are
backed-up; those scanned items need to be safely and properly stored; many other
items are located in boxes at the library which have not been sorted, scanned, or
indexed.
At this time, staff recommends that the project be placed on hold until further notice; that
the scanned images that are stored at the Library be duplicated to the City of Moorpark
Document Imaging System to be retained; and that the materials gathered for the
project be analyzed by City staff and either stored, given to the Moorpark Historical
Society, or returned to the donors based on any written correspondence that may
accompany the boxed records.
STAFF RECOMMENDATION
Receive and file report.
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Project-Preserving Moorpark History.docx
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ITEM 8.B.
Friends of the Library Report. Board-Friends Liaison will
give an oral report.
Verbal Presentation
No Staff Report
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ITEM 9.k
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California March 11, 2014
1. CALL TO ORDER:
President Perez called the meeting to order at 6:06 p.m.
2. PLEDGE OF ALLEGIANCE:
Board Member McGregor led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, Fenerin, McGregor, President Pro
Tern Pugh, and President Perez.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian; and Joyce Figueroa, Administrative Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
A. Joint City Council Meeting with the Library Board at 7:30 p.m. on April 23,
2014.
President Perez announced the Joint City Council meeting with the Library Board
will be held at 7:30 p.m. on April 23, 2014.
el
Minutes of the Library Board
March 11, 2014, Regular Meeting
Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Fiscal Year 2014/15 Objectives. Staff Recommendation:
Receive and File the Report. (Staff: Jennifer Mellon)
Ms. Mellon gave the staff report.
A discussion followed among the Board and staff regarding potential items
to take to the joint City Council meeting on April 23, 2014.
Board Member Fenerin suggested the following:
• Schedule an agenda item to gather input on design of our library
expansion project at the beginning of the process.
• Potentially look at other libraries locally that have gone through a
construction process and ask what advice they can give us that will
fit with the overall master plan.
• Consider a group consisting of local librarians, someone from LSSI,
and Moorpark Friends of the Library to offer ideas, experience and
suggestions about what goes into a library of this size.
Board Member McGregor inquired if the existing structure will be
converted and Board Member Dickson inquired if the original building
would be taken down or started over. In response to Board Members
McGregor and Dickson, Ms. Mellon stated that a report will be provided to
the Board as a future agenda item to provide more information on the
Library expansion project.
President Pro Tem Pugh suggested the following goals:
1. Continue to support the digitalization of the Moorpark Historical
Society in order to offer unique and authoritative materials of
historical importance as way to promote local community
engagement;
2. The goal of taking the library to the community through a book
mobile with computer and web access and/or mini-branches at
coffee shops;
3. Investigate ways to bring our location dispersed communities
together;
4. To prioritize the maintenance of the City library web page and its
expansion as programs and technology changes; and
5. Keep abreast of technology and exploit it for new applications in our
library.
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Minutes of the Library Board
March 11, 2014, Regular Meeting
Page 3
AT THIS POINT in the meeting Board Member Fenerin left the dais. The
time was 6:35 p.m.
A discussion followed among the Board and staff regarding the goals and
objectives to present to the Council that would best fit our community.
There were no speakers.
MOTION: Board Member Dickson moved and Board Member McGregor
seconded a motion to approve staff recommendation as amended. The motion
carried by voice vote 4-0, Board Member Fenerin absent.
B. Friends of the Library Report. Board-Friends Liaison will give an oral
report.
Continued agenda item without discussion to next regular meeting.
9. CONSENT CALENDAR:
MOTION: President Pro Tern Pugh moved and Board Member McGregor
seconded a motion to approve the Consent Calendar. The motion carried by
voice vote 4-0, Board Member Fenerin absent.
A. Approval of Minutes from Library Board's Regular Meeting of January 14,
2014. Staff Recommendation: Approve as presented.
10. ADJOURNMENT:
MOTION: Board Member McGregor moved and Board Member Dickson seconded a
motion to adjourn. The motion carried by voice vote 4-0, Board Member Fenerin
absent. The time was 6:42 p.m.
APPROVED:
Robert Perez, President
Attest:
Joyce R. Figueroa, Administrative Assistant
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ITEM 9.B.
CITY OF MOORPARK
MOORPARK LIBRARY BOARD
AGENDA REPORT
TO: Moorpark Library Board
FROM: Jennifer Mellon, Administrative Services Manage
DATE: April 22, 2014 (Meeting of 5/13/14)
SUBJECT: Consider Library Quarterly Report of January, February, and March
2014
DISCUSSION
Moorpark Friends of the Library (MFOTL): met on January 22, with special meetings
on January 28 and 30, 2014. Following discussions about the volume of itemized
expenses that were presented to MFOTL and the City for reimbursement, it was
decided that going forward only invoices for specific program expenditures will be
presented to the MFOTL for reimbursement. In order to streamline and simplify
administrative procedures, future reimbursement requests will include the Summer
Reading Program, Performers, Book Clubs, sponsoring large programs, movie
licensing, and large orders of craft supplies purchased each quarter.
At the meeting on March 26, 2014, the MFOTL submitted an official letter of financial
support to the City for Fiscal Year 2014-15 in the amount of $12,000. This amount was
determined by the MFOTL based on income received in calendar year 2013 and
approved by the Friends Board members at a January special meeting. There was also
discussion about forthcoming elections to the MFOTL Presidential and other positions.
Library Facilities: The men's restroom reopened on Tuesday February 25, 2014 after
repairs to the facility were completed. Larger restroom renovations are scheduled to
occur in Fiscal Year 2014-15.
Additional Computers: Four Laptops were re-deployed to the Library Teen Zone and
will be scheduled in the reservation system to be reserved Monday— Thursday between
3:30 — 5:30 p.m. for teen use and on an as needed basis for programming. The laptops
were upgraded by City Information Systems with new hard drives due to sluggish
performance of the older model laptops.
New Technology: Eight new iPads which were funded by the ELF 2.0 State Library
grant are now Child Internet Protection Act (CIPA) compliant and being used by the
Youth Services Librarian for a new Wednesday morning Digital Storytime.
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DVD Shelving Project: Due to the high volume of circulation, the DVD shelving has
been overflowing onto localized book carts. It was determined that the three low-
shelving units could be replaced with tall shelving units to provide the necessary space
to house, and grow, the popular DVD collection.
Non-Fiction Shifting Project: Volunteers from the local Kiwanis chapter assisted with
the shifting of the non-fiction collection on April 12, 2014. Additional shelving has been
installed in the non-fiction section of the Library and during the shift materials were re-
ordered and oversize books removed and placed into an oversized area to increase
space for new non-fiction purchases.
Tutoring Club: In January, Olivia Ordin, a junior at Moorpark High School, proposed to
conduct her Girl Scout Gold Award project at the library — Golden Grades Tutoring. She
has created a club at Moorpark High School for students interested in tutoring kids ages
5-18. These tutors would be sufficient in all areas of study, including math (basic
arithmetic to Calculus), science (Biology, Chemistry, Physics, etc.), Language Arts
(including reading and writing), and History/Social Studies. The club will have a weekly
tutoring schedule at the Library and be completely free. The student tutors benefit from
the rewarding volunteer experience and students in the downtown area who need
tutoring will benefit from their service. This is an exciting partnership with Moorpark
teens that will help us to serve the community.
New Activity for Kids at the Circulation Desk: The purchase and installation of a
manipulative activity to engage children while parents check out library materials at the
desk is proving to be a huge success with young patrons and their parents alike.
Social Media: Library staff is posting to Facebook, Twitter, Pinterest and Instagram
regularly - almost on a daily basis. The social media icons have been added to the
library calendar of events, the website, and promotional programming flyers.
New Online Suggestion for Purchase Form: The new suggestion for purchase form
can be found on the Public Access Catalog as a link on the left navigation bar and also
appears if a catalog search reveals zero results. Multiple suggestions have been
received which brought attention to a couple non-fiction areas that could benefit from
collection enhancement: crafts such as knitting and crochet, and information on what to
do in the event of bankruptcy.
Overdrive eBook Collection: To promote the eBook collection and to offer assistance
with downloading free eBooks, the Librarians have started a weekly eBook and Tech Q
& A session. Patrons can drop in and receive help with downloading eBooks to their
devices. Library staff has helped multiple patrons each week checkout a free eBook
from the library's Overdrive collection and download it to their device so they can begin
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e-reading. In addition, library staff is getting popular titles in the hands of patrons who
would normally need to wait in a long holds queue before they could access popular
materials. During one e-reader session, a teen and his father came in looking for the
second title in the very popular Divergent trilogy, Insurgent, by Veronica Roth. The
book was checked out and there was a long wait list for the hardcover book. The Young
Adult Librarian assisted the father and teen to download the eBook format title to their
device. Instead of going home empty-handed, they left with the ability to immediately
begin reading the digital title.
Library Staff Development / Training:
• A Library Assistant participated in a 4-week Infopeople course on Copy
Cataloguing basics so that she can catalog the backlog of donated materials that
are being added to the collection.
• The City Librarian and Young Adult Librarian participated in an American Library
Association sponsored webinar: What You Need to Know about Starting a
Digitization Project. The session gave a good overview of many aspects and
considerations related to digitization including the complexity and time-
consuming nature of maintaining digital archives.
• Multiple library staff participated in a 2-hour workshop on "eHealth Training for
Public Libraries" sponsored by the California State Library. The workshop took
place in the Library on February 12, 2014. The two-hour session consisted of
presentation slides and hands-on exercises for building skills to: 1. Increase
library staff knowledge and empower library staff to provide patrons reliable
internet-based information and resources on consumer health and wellness; 2.
Strengthen the library staff's consumer health resources toolkit; 3. Advocate and
promote the library's leadership to engage patrons through consumer-health
related events and activities; and 4. Provide a broad exposure to reliable health
resources via the Web, including MedlinePLUS.
• The City Librarian attended the 2-day Library Director's Forum hosted by the
California State Library in Sacramento on February 25 and 26. Topics under
discussion included the evolving future of libraries in an increasingly technology
focused social environment and the goals of State Library advocacy for
enhanced Broadband access.
LIBRARY PROGRAMMING AND EVENTS:
Adult Volunteer Appreciation Breakfast: On January 16, library staff hosted a
volunteer appreciation breakfast for the adult volunteers that are so valuable to the
library. The breakfast was held at the library before they opened for business.
Book Club for Adults: The club meets the first Sunday of each month at 2:00 p.m. In
January the club read and discussed The Unlikely Pilgrimage of Harold Fry by Rachel
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Joyce; the Feburary book was The Astronaut Wives Club: A True Story by Lily Koppel;
and in March the club choice was The Rosie Project by Graeme Simsion.
New Program Digital Storytime & Play — Wednesdays January 29, February 26,
and March 26: This is similar to Little Bilingual Readers program of stories and songs
but with three stations: art, educational manipulative games, and digital Apps and online
stories. Library staff used 2 free Apps: Hickory Dickory Dock & ABC Phonics which
were recommended from the ELF 2.0 training and produced by authenticated source -
the Darien Library in Connecticut. Parents can utilize the library iPads or bring their own
devices for Digital Storytime. Attendance increased on February 6, with new families
coming from Simi Valley. The crafts and games were played and enjoyed. The Youth
Services Librarian used the library Surface Tablet with three of the young children
reading along. One boy stayed with her the whole time and read three stories online
from the ALA recommended Great Websites for Kids website. This new program takes
early learners from the concept of a mobile device for games or phone calls into an
engaging contemporary literacy experience.
Read to a Dog Program, Saturdays January 4, February 1, and March 1: Two dogs
are participating which is adding to a strong regular attendance at this interactive
program which facilitates reading fluency skills for emergent readers. On average fifteen
children participate and enjoy the free books, purchased with the grant from Sage
Publications, or free Carl Jr. coupons. There is a visible connection that happens when
a child gets introduced to the trained puppy or dog and the owner assists in making the
child feel comfortable to read out loud. Parents take advantage of photo opportunities
after the child reads. One father has come with his 2 children for a couple of months
and appreciates the program helps his children with their reading skills plus that his kids
get to select new books to take home and continue to make reading progress.
Kid Crafts — Fridays January 24 and February 7: An adult volunteer assisted with this
program and 15 children were in attendance. Valentine Cards were created and all left
with special gifts for their loved ones.
Wii Games — Fridays January 10, February 14, and March 14: The Library is full of
teens for Wii Game Friday afternoons. Library staff switches games every 20-30
minutes. Girls usually begin with Just Dance and boys join in. Healthy snacks are also
provided.
Legos — Friday February 21 and Saturdays January 18 and February 22: With the
release of the Lego movie, we had a lot of families coming to build on their Lego skills.
Parents informed library staff that this was a good program for them to come to with
their children after school on Friday's as well. A nice article was written in the Acorn
about the library featuring the Lego Play program.
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Community Outreach — Wednesday, February 26: The Youth Services Librarian was
invited by the PTA President to attend Walnut Canyon's Reading Night where she met
with over 90 students, parents and teachers. She had the first table at the entryway
where she distributed Dr. Seuss bookmarks, calendars and event flyers. She especially
promoted the PJ Storytimes and felt it was a great 'reminder' of the Library's presence
in the community.
Teen Volunteer Training — Saturday afternoons, January 11, February 15, and
March 8 and Monday evenings January 27, February 24, and March 24: This bi-
monthly program offers teens the opportunity to accrue community service hours
necessary for graduation while at the same time supporting Library events and services.
We had the best attended event February 15 with 10 teens which may have been due
to the new promotional flyer displayed in the Library and sent out to schools a month in
advance.
Teen Book Club: January 6 saw the first meeting of the new Teen Book Club. The
group of 8 teens discussed the book Wonder by RJ Palaccio. The Young Adult Librarian
connected with Mrs. Block, a 5th grade teacher at Flory Elementary School, who had
read the book with her class. Mrs. Block promoted the library's book club to all of the 5th
graders, many whom had already read the book. Snacks were shared while the book
was discussed. Many of the teens made personal connections to the book, and Mrs.
Block even shared some pictures and a story about the author, who she had met at a
book signing. On February 3, the Teen Book Club met to discuss The Alchymest by
Michael Scott. Seven tweens came to the meeting and enjoyed snacks while
discussing the book. The tweens really liked the book and many immediately checked
out the next book in the series. On March 3, the Teen Book Club met to discuss Flipped
by Wendelin Van Draanen. Three tweens were in attendance.
February "Blind Date with a Book": Throughout the month of February, teens were
invited to have a "blind date with a book". The Young Adult Librarian created a display
of books wrapped in red paper with mysterious descriptions on them. Fourteen teens
participated in the program by selecting one of the wrapped YA books to take home and
see if it was a "connection" or a "dud". They were then invited to "rate their date" by
writing a book review. Although, none of the teens choose to write book reviews, 14
books that do not have high circulation numbers were checked out, and the book
display created a lot of interest and buzz in the library. Hopefully, at least one teen
found a book that they wouldn't normally check out and made a reading connection.
Teen Tech Week March 9 — 15: Every year the Young Adult Library Services
Association (YALSA) promotes a Teen Tech Week, and this year, the library celebrated
with an event every day for the week. Library staff hosted events such as a QR
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scavenger hunt in the library, our first Teen Makerspace — a DIY craft using computer
keyboard keys, Bookfacing, and an engineering challenge. The most popular event was
Bookfacing. Ten teens participated in the event in which they chose a book cover and
the Young Adult Librarian took their photo aligned to make it look as if the face on the
book cover was their own. The photos were posted on our social media outlets, on a
display in the library, and library staff emailed a copy to the teens who participated. The
Ventura County Star came out and covered the final event: the Engineering Challenge
and published an article showing the teens who participated in the event. One parent
said during the interview that the reason she loved the library was because her son felt
like family there. Overall, Teen Tech Week was both fun and successful.
Divergent Movie Release Party — March 20: Young and old alike are reading the YA
book, Divergent by Veronica Roth, and a movie based on the book was released on
Friday, March 21. In honor of the movie, on Thursday, March 20th, the library hosted a
Divergent Movie Release Party for Teens. Ten teens came out to celebrate the book
and movie release by enjoying Divergent-themed food, such as chocolate cake for the
Dauntless faction, temporary tattoos, a "Which Faction are you?" quiz, and trivia based
on the book. In addition, there was a raffle for two movie tickets. The teens were very
excited about the book and the movie. Pictures of the event were posted to library
Facebook and Twitter accounts. A new professionally printed American Library
Association poster featuring a teen reading Divergent is now on display in the Library.
STAFF RECOMMENDATION
Receive and file report.
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