HomeMy WebLinkAboutAG RPTS 2014 0708 LB REG CITY OF MOORPARK
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ADMINISTRATIVE SERVICES DEPT. I 799 Moorpark Avenue,Moorpark,CA 93021
Main City Phone Number(805)517-6200 Fax(805)532-2550 I moorpark@moorparkca.gov
41711.11
LIBRARY BOARD REGULAR MEETING AGENDA
July 8, 2014
6:00 p.m.
Moorpark Community Center 799 Moorpark Avenue
1. CALL TO ORDER AND OATH OF OFFICE:
Following the Call to Order, the City Clerk will administer the Oath of Office to the newly
appointed Library Board.
2. PLEDGE OF ALLEGIANCE:
3. ROLL CALL:
4. SPECIAL AGENDA ITEMS:
A. Consider Annual Nomination and Selection of Library Board President and
President Pro Tern.
B. Consider Annual Meeting Schedule.
5. PUBLIC COMMENTS:
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY COMMISSIONERS:
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Friends of the Library Report. Board-Friends Liaison will give an oral report.
9. CONSENT CALENDAR:
A. Approval of Minutes from the Special Joint Meeting of the City Council and
Library Board on April 23, 2014. Staff Recommendation: Approve as presented.
B. Approval of Minutes from Library Board's Regular Meeting of May 13, 2014.
Staff Recommendation: Approve as presented.
JANICE S.PARVIN ROSEANN MIKOS,Ph.D. KEITH F.MILLHOUSE DAVID POLLOCK MARK VAN DAM
Mayor Councilmember Councilmember Councilmember Councilmember
Library Board Agenda
July 8, 2014
Page 2
10. ADJOURNMENT:
All writings and documents provided to the majority of the Library Board regarding all agenda items are
available for public inspection at the City Hall public counter located at 799 Moorpark Avenue during
regular business hours. The agenda packet for all Library Board meetings is available on the City's
website at www.moorparkca.qov.
Any member of the public may address the Board during the Public Comments portion of the Agenda,
unless it is a Discussion item. Speakers who wish to address the Board concerning a Discussion item
must do so during the Discussion portion of the Agenda for that item. Speaker cards must be received by
the Recording Secretary for Public Comment prior to the beginning of the Public Comments portion of the
meeting; and for a Discussion item, prior to the Chair's call for speaker cards for each Discussion agenda
item. A limitation of three minutes shall be imposed upon each Public Comment and Discussion item
speaker. Written Statement Cards may be submitted in lieu of speaking orally for Discussion items. Any
questions concerning any agenda item may be directed to the Administrative Services Department at
(805)517-6280.
In compliance with the Americans with Disabilities Act, if you need special assistance to review an
agenda or participate in this meeting, including auxiliary aids or services, please contact the
Administrative Services Department at (805) 517-6280. Upon request, the agenda can be made available
in appropriate alternative formats to persons with a disability. Any request for disability-related
modification or accommodation should be made at least 48 hours prior to the scheduled meeting to
assist the City staff in assuring reasonable arrangements can be made to provide accessibility to the
meeting (28 CFR 35.102-35.104; ADA Title II).
STATE OF CALIFORNIA )
COUNTY OF VENTURA ) ss
CITY OF MOORPARK )
AFFIDAVIT OF POSTING
I, Joyce R. Figueroa, Administrative Assistant of the City of Moorpark, County of Ventura,
State of California, do hereby certify under penalty of perjury, that I posted a copy of the Notice
of Regular Meeting of the Library Board for July 8, 2014.
Executed this 27th day of June 2014, at Moorpark, California.
Lje X
' J' wax_
J cR. Figueroa!
Administrative Assistant
Administrative Services Department
ITEM 8.A.
Friends of the Library Report. Board-Friends Liaison will
give an oral report.
Verbal Presentation
No Staff Report
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ITEM 9.A.
MINUTES OF THE JOINT MEETING OF THE
CITY COUNCIL AND LIBRARY BOARD
Moorpark, California April 23, 2014
A Special Joint Meeting of the Moorpark City Council and Library Board was held on
April 23, 2014, at 7:30 p.m. at the Moorpark Community Center located at 799 Moorpark
Avenue, Moorpark, California.
1. CALL TO ORDER:
Mayor Parvin called the City Council to order at 7:49 p.m.
President Perez called the Library Board to order at 7:49 p.m.
2. THE PLEDGE OF ALLEGIANCE:
Board Member Dickson led the Pledge of Allegiance.
3. ROLL CALL:
City Council: Councilmembers Mikos, Millhouse, Pollock,
Van Dam, and Mayor Parvin.
Library Board: Board Members Dickson, McGregor, Pugh and
President Perez.
Staff Present: Steven Kueny, City Manager; Deborah
Traffenstedt, Deputy City Manager; Jennifer
Mellon, Administrative Manager; and Blanca
Garza, Deputy City Clerk.
4. PUBLIC COMMENT:
None.
5. PRESENTATION/ACTION/DISCUSSION:
A. Consider Status Report on Mission Statement, Priorities, Goals and
Objectives for Fiscal Year 2013/2014 and Direction for Fiscal Year
2014/2015. Staff Recommendation: Direct staff as deemed appropriate.
Mr. Kueny deferred giving a staff report and stated staff is available to
respond to Council and Board questions.
2
Minutes of the City Council and
Library Board
Moorpark, California Page 2 April 23, 2014
There were no speakers.
A discussion followed among the Councilmembers, Library Board
Members, and staff, which focused on:
1) Friends of the Library program partnerships with the City Library;
2) Advantages and appreciation of the Library's data and electronic
renovations including the book overdrive program;
3) Consideration of a book mobile program or subsidized bus pass
program to increase access to the City Library;
4) Coordination of a book delivery program in conjunction with the Meals
on Wheels program;
5) Digitization of community historical documents started by grant project,
and continuation of the project with assistance by Moorpark residents
as a volunteer and fundraising effort to preserve the City's historical
information;
6) Increase availability of Moorpark historical information on the City's
website or government channel;
7) Increase collection resources through a cooperative agreement
collaboration;
8) Outreach to community service clubs, groups and schools to help the
Librarian accomplish projects;
9) Consideration of a discussion by the Library Board on the layout and
ideas for the new Library for recommendations to the Council;
10)Securing a site to contain historical artifacts at either the new Library or
a separate location; and
11)Coordinate an effort by Library and the Historical Society to develop
and film the High Street Walking Tour and continued focus on the
preservation of Moorpark's history.
CONSENSUS: It was the consensus of the Council to direct staff to provide the City
Council and the Library Board with a box item communication on the status of the digital
history project.
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Minutes of the City Council and
Library Board
Moorpark, California Page 3 April 23, 2014
6. ADJOURNMENT:
Mayor Parvin adjourned the City Council meeting and President Perez adjourned
the Library Board meeting at 8:27 p.m.
Janice S. Parvin, Mayor
Robert Perez, President
ATTEST:
Maureen Benson, City Clerk
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ITEM 9.B.
MINUTES OF THE LIBRARY BOARD REGULAR MEETING
Moorpark, California May 13, 2014
1. CALL TO ORDER:
President Perez called the meeting to order at 6:03 p.m.
2. PLEDGE OF ALLEGIANCE:
President Pro Tern Pugh led the Pledge of Allegiance.
3. ROLL CALL:
Present: Board Members Dickson, McGregor, President Pro Tern Pugh,
and President Perez.
Staff Present: Jennifer Mellon, Administrative Services Manager; Jo Rolfe, City
Librarian Library Systems & Services, LLC (LSSI); and Joyce
Figueroa, Administrative Assistant.
4. SPECIAL AGENDA ITEMS:
None.
5. PUBLIC COMMENTS:
None.
6. REORDERING OF, AND ADDITIONS TO, THE AGENDA:
None.
7. ANNOUNCEMENTS, FUTURE AGENDA ITEMS AND REPORTS ON
MEETINGS/CONFERENCES ATTENDED BY BOARD MEMBERS:
President Perez announced that he attended the Moorpark Chamber of
Commerce Community Awards Event on May 8, 2014.
Board Member Dickson announced she and President Pro Tern Pugh are
attending the 2014 "Serving with a Purpose" conference on May 22, 2014, at the
Ontario Convention Center.
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Minutes of the Library Board
May 13, 2014, Regular Meeting
Page 2
8. PRESENTATIONS/ACTION/DISCUSSION:
A. Consider Update on the Phoenix Project: Preserving Moorpark History.
Staff Recommendation: Receive and File Report. (Staff: Jennifer
Mellon)
Ms. Mellon gave the staff report.
A discussion followed among the Board and staff regarding how to
proceed with the project.
Board Member McGregor inquired if volunteers or a coordinator is needed
to complete the scanning. Ms. Mellon responded that time, resources and
funding are needed. Staff would also need to look at who would manage
the project as a continuing ongoing project. If City Council directs that this
project be continued, a determination would need to be made as to
whether it would be a City project or if City Council would give direction to
find an organization in the community, such as the Moorpark Historical
Society that would want to take on the project.
President Perez asked if the items could be scanned with a scanner and
drop-boxed. He expressed that one of his main goals is to assist with the
history of Moorpark and that perhaps the Library Board and the Moorpark
Historical Society could meet to discuss and get guidance about the
project and bring this item back as a future agenda item. Ms. Mellon
stated that there is a lot of research involved and the items need to be
identified and inventoried. Staff will get an index and understanding of
what we actually have and how much physical space the project will need
and where we might store the items before moving forward with the
project.
Vice President Pugh expressed concern about paragraph 3 on stamped
page 2, that it appears as though we would lose all of the material except
what has been scanned, and it would be hard to retrieve documents and
artifacts after returning them to the donors.
Board Member Dickson recommended that perhaps Ms. Mellon or Ms.
Rolfe could speak at a future Women's Fortnightly meeting to discuss this
item and the needs of the Library.
There were no speakers.
MOTION: President Pro Tem Pugh moved and President Perez seconded a
motion to approve the staff recommendation and directed staff to bring the item
back as a future agenda item after staff has gathered more information. The
motion carried by unanimous voice vote.
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Minutes of the Library Board
May 13, 2014, Regular Meeting
Page 3
B. Friends of the Library Report. Board-Friends Liaison will give an oral
report.
Michael Fenerin, Board-Friends Liaison gave a report on Friends of the
Library's revenue and upcoming events.
9. CONSENT CALENDAR:
MOTION: Board Member McGregor moved and Board Member Dickson
seconded a motion to approve the Consent Calendar. The motion carried by
unanimous voice vote.
A. Approval of Minutes from Library Board's Regular Meeting of March 11,
2014. Staff Recommendation: Approve as presented.
B. Consider Library Quarterly Report of January, February, and March 2014.
Staff Recommendation: Receive and File Report.
10. ADJOURNMENT:
MOTION: President Perez moved and President Pro Tern Pugh seconded a motion to
adjourn. The motion carried by unanimous voice vote. The time was 6:31 p.m.
APPROVED:
Robert Perez, President
Attest:
Joyce R. Figueroa, Administrative Assistant
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