HomeMy WebLinkAboutAGENDA REPORT 2014 0521 CCSA REG ITEM 10H ITEM 10.H.
CITY OF MOORPARK,CALIFORNIA
City Council Meeting
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ACTION:
MOORPARK CITY COUNCIL na.e •
AGENDA REPORT
TO: The Honorable City Council
FROM: Jeremy Laurentowski, Parks and Recre-tion Directo `+YJ`'
BY: Jessica Sandifer, Management Analys'
DATE: May 14, 2014 (CC Meeting May 21, 2014)
SUBJECT: Consider Rejection of Bids for Construction of the Park Site at 161
Second Street
BACKGROUND
On February 2, 2011, the Redevelopment Agency of the City of Moorpark approved the
acquisition of the property at 161 Second Street for the construction of a pocket park.
Prior to acquisition, the property was partially improved with a single family dwelling.
The purchase price of the approximate 15,000 square foot property was $520,000.00,
which included escrow related costs. The cost to remove the existing structure and
relocate the tenants was approximately $50,000.00, which included the cost of a
professional service agreement to conduct the relocation. At that time, staff estimated
that the total cost to acquire the property and construct the park was $1,000,000.00.
On May 15, 2013, the City Council approved the City of Moorpark Mission Statement,
Priorities, Goals and Objectives for FY 2013/14. Under Departmental Goals and
Objectives, Section II, Revitalize downtown Moorpark with a focus on High Street and
the surrounding business district and residential neighborhoods, which includes
consideration of public rail transit, potential for increased residential density, and
governmental and related public uses, the City Council approved Item 6, construct a
public park on the Second Street property by March 31, 2014.
On June 19, 2013, the City Council approved the Option "C" conceptual design plan for
the park and staff entered into Agreements with several consultants to prepare the
construction drawings and specifications for the design of the park consistent with the
Option "C" layout. The Council will recall that Option "C" was selected because it
provided the largest usable turf area.
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Honorable City Council
May 21, 2014
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DISCUSSION
On April 16, 2014, the City Council approved the project and authorized staff to
advertise for bids. A notice inviting bids was published on April 22 and April 27, 2014
and a mandatory job walk was held on April 29, 2014. The job walk was attended by
sixteen contractors. Two bids were received by the due date of May 13, 2014. The
results were as follows:
Ardalan Construction Company, Inc. $531,000.00
Heathcote Geotechnical $518,420.00
Staff estimated the preliminary budget for design and construction to be $689,894. The
park construction portion of this total, which excluded the costs for the design work,
playground, streetlights and undergrounding, was estimated to be approximately
$400,000. Both bids exceeded the construction cost estimate by more than $100,000.
Staff believes that the qualifications and references section of the original bid
documents may have deterred other contractors from bidding the project. The project
requires that a contractor with an A license act as the prime contractor, due to the street
work required on Second Street. However, it has come to staff's attention that many
contractors with an A license may not have the required experience with park
construction projects. Staff is recommending re-bidding the project and modifying the
qualification requirements to encourage a larger pool of bidders. In addition, staff is
proposing to modify the park experience requirement from projects completed within the
last three years, to projects completed within the last ten years, due to the economic
decline over the last several years and lack of construction activity within the industry.
In addition, staff recommends allowing the C-27 landscape subcontractor required for
this work to fulfill the park experience requirement, if the prime contractor does not have
direct park construction experience. The changes to the experience requirements are
attached to this report.
In addition, staff intends to modify the design of the existing property line wall along the
west property line. The approved plans call for the removal and replacement of the
property line wall with an eight foot height wall. After several discussions with the
adjacent property owner, staff has determined that increasing the height from
approximately 5'-6", to approximately 6'-0" height, with two feet of wrought iron on top,
will sufficiently shield the adjacent residential property from the park. The property
owner prefers this option as well. Modifying the wall, versus completely removing and
replacing the wall, should result in some construction cost savings. Staff will contract
with the project civil engineer to verify that the design of the existing wall is sufficient to
increase the new proposed height. The wall will remain the property of the adjacent
homeowner. The City will be responsible for the removal of graffiti and maintenance on
the park side of the homeowner's wall, such as painting and maintaining the vines
growing on the wall.
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Honorable City Council
May 21, 2014
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The original anticipated completion date for the project was August 18, 2014. Staff
anticipates that re-bidding the project will cause about a four to six week delay. The new
anticipated completion date is September 30, 2014.
FISCAL IMPACT
There will be minimal fiscal impact related to re-bidding the project. Costs of
approximately $800.00 will be incurred as a result of re-advertising for the bid in the
newspaper.
STAFF RECOMMENDATION
Reject all bids and authorize staff to re-advertise for bids for construction of the park site
at 161 Second Street with the new qualification and reference statement as proposed,
and modifications to the western property line wall.
Attachments:
1. Experience Requirements
173
ATTACHMENT 1
STATEMENT OF BIDDER'S QUALIFICATIONS AND REFERENCES
TO BE EXECUTED
BY BIDDER AND SUBMITTED WITH BID
The bidder is required to state the bidder's financial ability and a general description of
similar work performed.
Required Qualifications: Bidders must hold a valid State of California Contractor's
License (A or B with appropriate subcontractors including a C-27 subcontractor if the
Contractor does not hold that license) at the time the bid is submitted to the City, and
Bidder or listed C-27 subcontractor must have satisfactorily completed at least three
park projects in the last ten years of comparable size and scope of this project. Bidder
or listed C-27 subcontractor must also demonstrate experience with the installation of
California native plant material, but not necessarily as part of a park project. In addition
to the three projects required, list at least one project that included native plant material
installation.
Number of years engaged in business under the present business name:
Please be sure to indicate whether the reference is for the prime contractor or the
subcontractor. Attach additional pages if required to show the necessary experience.
The City reserves the right to contact each of the references listed for additional
information regarding your firm's qualifications.
Project 1 Name/ Number
Project Description
Approximate Construction Dates From: To:
Agency Name:
Contact Person: Telephone:
Address:
Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.)
Did you file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No
If you answered yes to either of the above two questions, please explain and indicate outcome
of claims.
1
174
ATTACHMENT 1
Project 2 Name/ Number
Project Description
Approximate Construction Dates From: To:
Agency Name:
Contact Person: Telephone:
Address:
Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.)
Did you file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No
If you answered yes to either of the above two questions, please explain and indicate outcome
of claims.
Project 3 Name/ Number
Project Description
Approximate Construction Dates From: To:
Agency Name:
Contact Person: Telephone:
Address:
Original Contract Amount: $ Final Contract Amount: $
2
175
ATTACHMENT 1
If final amount is different from original amount, please explain (change orders, extra work, etc.)
Did you file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No
If you answered yes to either of the above two questions, please explain and indicate outcome
of claims.
Native Plant Installation Project
Project 4 Name/ Number
Project Description
Approximate Construction Dates From: To:
Agency Name:
Contact Person: Telephone:
Address:
Original Contract Amount: $ Final Contract Amount: $
If final amount is different from original amount, please explain (change orders, extra work, etc.)
Did you file any claims against the Agency? Circle one: Yes No
Did the Agency file any claims against you? Circle one: Yes No
If you answered yes to either of the above two questions, please explain and indicate outcome
of claims.
3
176
ATTACHMENT 1
STATEMENT OF BIDDER'S QUALIFICATIONS AND
REFERENCES
(Cont'd)
STATE OF CALIFORNIA, COUNTY OF
I am the
Of
the bidder herein. I have read the foregoing statement and know the contents thereof;
and I certify that the same is true to my knowledge, except as to those matters which
are therein stated upon my information or belief, and as to those matters I believe it to
be true.
Executed on at , California.
(date) (place)
I declare, under penalty of perjury, that the foregoing is true and correct.
Signature of Bidder
Title
Signature of Bidder
Title
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