HomeMy WebLinkAboutAGENDA REPORT 2014 0917 CCSA REG ITEM 10S ITEM 10.S.
CITY OR MOORPARK,CALIFORNIA
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MOORPARK CITY COUNCIL air&
AGENDA REPORT ,e, . Lao ` a0/di-3 320.
BY: 9 , w ems_
TO: Honorable City Council
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FROM: Jeremy Laurentowski, Parks & Recreation Director
BY: Emilio Blanco, Landscape/Parks Maintenance Superintendent gam,
DATE: August 15, 2014 (CC Meeting of September 17, 2014)
SUBJECT: Consider the Purchase of a Mete-R-Matic XL Topdresser and
Approving a Resolution Amending the Fiscal Year 2014/15 Budget
BACKGROUND
On April 20, 2011, the City Council approved the restoration of approximately forty-four
(44) acres of turf at Arroyo Vista Community Park (AVCP) in accordance with the
recommendations provided by Guise and Associates, the turf management consultant
hired by the City to provide a long term turf management and restoration program. The
turf restoration program was first successfully completed on August 15, 2011. On
October 9, 2011, staff recommended to the City Council the implementation of a long
term turf maintenance program for AVCP, and purchased an aerator and tractor to
enable the City to complete the work with in-house staff at lower costs, as compared to
renting the equipment. Additionally, the Parks Division added a mechanical spreader to
assist with additional fertilizer applications that are not included in the general
contracted landscape specifications. The turf management program has been
successfully completed by staff every year since the initial application in 2011 .
DISCUSSION
The long term turf maintenance program provided by Guise and Associates included
general maintenance, a mechanical aeration schedule, fertilization, and topdressing as
summarized below:
General: Completed by the Landscape Contractor.
• General agronomic recommendations at Arroyo Vista Community Park will
include mowing the fields at least once per week during the growing season, and
soil testing. In addition, slow release fertilizer applications with low nitrogen rates
will be applied.
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Honorable City Council
September 17, 2014
Page 2
Mechanical Soil Aeration: Completed by park staff, with City purchased aerator.
• Mechanical soil aeration is a key component in providing and restoring turf grass-
playing surfaces.
• A minimum of four (4) times per year aeration practices are needed and
approximately eight (8) times per year in high wear and high use areas.
Soil Fertility: Completed by park staff, with City purchased fertilizer spreader.
• April 15, apply sulfur-coated urea fertilizer (36-0-0) at a rate of 150 lbs. per acre.
• June 15 and August 15, apply 16-6-8 fertilizer.
Topdressing: Completed by park staff with city tractor and the rental of a topdresser.
• Topdress the fields with sand to% inch depth as required for drainage.
• Topdress with a treated compost mixture derived from a soil test at 1.5 inch
depth.
• Topdress over seeded areas with a treated compost mixture at Yi to 1 inch depth.
• Topdress with a 50-50 mixture of sand and top soil to fill in divots and holes
created by a constant traffic of organized sports.
Due to the relatively high cost of the rental equipment required to top dress the fields at
AVCP, staff feels that the purchase of a topdresser will reduce the overall long term
costs associated with the turf restoration practices at AVCP. On average, the rental of a
topdresser for AVCP costs the City approximately $4,200/year. Staff has listed below
the quotes obtained from several vendors and has determined that the total cost to
purchase this equipment is approximately $17,000. The return on investment (ROI) for
this equipment is approximately four years.
Staff has estimated that the life expectancy of this equipment is in excess of twenty (20)
years and recommends the purchase of a Mete-R-Matic XL Topdresser. Staff
anticipates utilizing this equipment and implementing a similar turf maintenance
program at other parks where sports activities are held, or the turf is in need of
restoration. These parks include Campus Canyon Park, Miller Park, Mammoth
Highlands Park, Peach Hill Park, and Tierra Rejada Park. Staff anticipates utilizing this
equipment at the remaining City parks to reduce turf divots and holes, as well as
layering decomposed granite along trails.
Staff recommends the purchase of the Mete-R-Matic XL Topdresser from Stotz
Equipment in order to continue the turf maintenance program outlined by Guise and
Associates, at an overall lower cost to the City, as compared to renting the equipment.
Topdressing with organic nutrients reduces the use of chemical fertilizers and .increases
the penetration of water, minerals, air, and vital nutrients to the soil.
FISCAL IMPACT
The cost of the Mete-R-Matic XL Topdresser was not included in the FY 2014/15
budget. A budget amendment of $17,000.00, whi~h includes a contingency of
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Honorable City Council
September 17, 2014
Page 3
approximately $880.00, from the General Fund (1000) to the Parks Division (7800) is
required to purchase this equipment.
Topdresser Quotes: Location: Total Cost:
Stotz Equipment 4811 Brooks Street $16,119.63
Montclair, CA 91763
Cal-Coast Machinery 2450 Eastman Avenue $16,716.25
Oxnard, CA 93030
Belkorp Ag, LLC 1120 W. Charter Way $17,201.63
Sacramento, CA 95206
STAFF RECOMMENDATION (ROLL CALL VOTE)
1. Approve the purchase of a Mete-R-Matic Topdresser from Stotz Equipment; and
2. Adopt Resolution No. 2014-__ amending the FY 2014/15 budget to
appropriate $17,000.00 from the General Fund (1000) to the Parks Division
(7800).
Attachments:
1. Resolution No. 2014 -
2. Mete-R-Matic XL Topdresser specifications
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Honorable City Council
September 17, 2014
Page 4
ATTACHMENT 1
RESOLUTION NO. 2014-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
MOORPARK, CALIFORNIA, AMENDING THE FISCAL YEAR
2014/15 BUDGET TO ALLOCATE $17,000.00 FROM THE
GENERAL FUND (1000) TO THE PARKS DIVISION (7800)
FOR THE PURCHASE OF A METE-R-MATIC XL
TOPDRESSER
WHEREAS, on April 20, 2011, the City Council approved the restoration of
approximately forty-four (44) acres of turf at Arroyo Vista Community Park; and
WHEREAS, on June 18, 2014, the City Council adopted the Operating and
Capital Improvement Budget for Fiscal Year 2014/15; and
WHEREAS, a staff report has been presented to said Council recommending the
need to purchase a Mete-R-Matic XL Topdresser for various parks in the amount of
$17,000.00; and
WHEREAS, an additional appropriation of $17,000.00 is requested from the
General Fund (1000) to the Parks Division (7800) to fund the purchase of this
equipment; and
WHEREAS, Exhibit "A" hereof describes said budget amendment and its
resultant impact to the budget line item.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF MOORPARK
DOES HEREBY RE SOL VE AS FOLLOWS:
SECTION 1. A budget amendment allocating $17,000.00 from the General Fund
(1000) for the purchase of a Mete-R-Matic XL Topdresser more particularly described in
Attachment 2 attached hereto is hereby approved.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and
shall cause a certified resolution to be filed in the book of original resolutions.
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Honorable City Council
September 17, 2014
Page 5
PASSED AND ADOPTED this 1ih day of September, 2014.
Janice S. Parvin, Mayor
ATIEST:
Maureen Benson, City Clerk
Attachment: Exhibit A -Budget Amendment
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Honorable City Council
September 17, 2014
Page 6
EXHIBIT A
BUDGET AMENDMENT FROM GENERAL FUND TO
THE PARKS DIVISION FOR THE PURCHASE OF
A METE-R-MATIC XL TOPDRESSER FOR
USE IN VARIOUS CITY PARKS
FUND ALLOCATION FROM:
FUND TITLE FUND ACCOUNT NUMBER AMOUNT
General Fund 1000-5500
Total
DISTRIBUTION OF APPROPRIATION TO EXPENSE ACCOUNTS:
$17,000
$17,000
BUDGET NUMBER CURRENT BUDGET REVISION ADJUSTED BUDGET
1000-7800-0000-9504 $0 $17,000 $17,000
Total $0 $17,000 $17,000
Finance approval: --'~~-----
361
Met e-R-M atic® XL Topdre sser -Turfco ATTACHMENT 2
~ GOLF & SPORTS TURF co;,;:,i;:::RCi,l'.L U\.''Vi'< C.l'.F.':: l .
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THE LEADER. SINCE 196L
Spinner Topdressers Large Area Topdresse rs I Material '-la ndiers Drcp Stvlt Topdr <:ssers Overseeders Edgers & Sodcutters Debris Blowe r
The ult1maie 111 topdressing product1vJ1y The Mete-R -Mat1c XL is part of the industry's best-known brand in
to pdressing At 60 75 cubic feet the hopper capacity of this topdre sser 1s three-times the size of the Mete -
R-Mat1 c Ill With less loading and increased e ff1c1ency on large tu1i areas . 1t delivers the most uniform
appl1cat1011 111 less lime
The Mete-R-Mat1 c XL tow-type topdresser features a patented ground-drive system for hook -up and go
ease , a patented C 11evron<B) belt for con sistent handling of all types of ma te rial , and a la rg e-capacity
hopper t11at can be fil led with a front-end loader
Model:
Drive:
Hopper
Capacity:
Pay l oad:
Hopper Size :
Spreading
Width :
Topd ress ing
Speed:
Brush:
Conveyor Belt:
Mete ring Gate:
Co ntrols:
Wh ee l s:
Hitch :
Electrical
Requ irements:
Empty Weight:
Mete-R-Mat1c XL , product number 85460
Wheels are driven by the ground. two tires mechanically dnve the conveyor and
brush. no engine . no hydraulic system
60 .75 cubic feet (1 .72 cubic meters ; 2 .25 cubic yards). ga lvanized panels
6 .000 lbs . (2.72 1 kg )
so·· x 65 .5" at top . lapenng to 60" x 46" at bottom , 18.5" deep
60" ( 1 5 meters)
Up to 8 MP H Cl 2 8 km/h) when loaded
9" diameter (228 rnrn ) polypropylene bnstle
Wide rubber composition with patented Chevron belt. 60" (1 .5 meters)
Taintor gate design 1s easily adjusted and provides a uniform opening up to 2
1/4" (57 mm)
Electrically operated clutch for conveyor and brusl1 dnve Metering gate
adjusted by hand
Two, 33·· x 15.50" -16 5" flotation tire s
Ad1ustable height c levis 1" pin hitch
12 volt DC . negative ground , electrical power provided by tow vehicle
2. 110 lbs (957 kg) tow vehicle m1n11num 30 HP tractor (refer to Operators
Manual for additional requirements)
METE-R-MA TIC is a registered trademark of Turtco Manufacturing, Inc.
362
http :/lwww.turfco.com/products/Drop-Style-Topdressers/Mete-R-MaticA ®-Xl.-Topdresser-P5961 C7 .aspx[3 1 J J /20 14 3 :53 ·05 PM J